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HomeMy WebLinkAboutSPARK Consulting - Smokey Row - 7/9/2018 A CONTRACT FOR CONSULTING SERVICES FOR A HISTORICAL AND ARCHITECTURAL SURVEY OF THE"SMOKEY ROW"NEIGHBORHOOOD IN WATERLOO,BLACK HAWK COUNTY,IOWA I 0-\- This agreement, entered into thisday of J u 2018, by and between the Historic Preservation Commission, City of Waterloo, , hereinafter referred to as the COMMISSION and Rebecca Lawin McCarley,d.b.a. SPARK Consulting,hereinafter referred to as CONTRACTOR; witnesseth: In order to complete the historical and architectural survey project for the "Smokey Row" neighborhood in Waterloo, as outlined within the scope of the Certified Local Government (CLG) grant and the proposal submitted in April 2018, the COMMISSION and the CONTRACTOR for considerations and other conditions below, agree as follows: 1. The CONTRACTOR agrees to assist the COMMISSION in the historical and architectural survey project for the "Smokey Row" neighborhood in Waterloo, Iowa, as follows. Specific duties of the CONTRACTOR include: A. Organizing and coordinating project activities, including work related to research and preparation of Iowa Site Inventory forms, research for historic context and significance of the neighborhood, and preparation of a survey report. B. Preparing the project research design,as well as conducting an initial project meeting via telephone with SHPO, as requested. C. Training and supervising the volunteers on research techniques required to collect historic information on each building within the survey boundary and prepare draft Iowa Site Inventory forms. Three public/training meetings are included in this contract and are anticipated to be held in June 2018,August 2018, and October 2018. The CONTRACTOR will periodically review the work product produced by the volunteers to determine its quality, answering questions and providing additional information as needed. D. Review/editing of research information(historic and architectural)documented on Iowa Site Inventory forms submitted electronically to the CONTRACTOR and completion of the evaluation of resources for National Register of Historic Places eligibility and remaining sections on the forms (site inventory forms likely initially reviewed as submitted in fall 2018, with final forms likely completed in winter/spring 2019). A site inventory form will be prepared for every property built by 1975 in the project area. E. Utilizing research information on individual buildings collected by the COMMISSION and completing further research on the history of the neighborhood and the associated historic contexts for the neighborhood. F. Development of a survey report,including project description,historic context,registration requirements, survey results, and recommendations. G. Generation of appropriate mapping for the survey report,with base mapping and property information provided by the COMMISSION. H. Submittal of two copies of the draft survey report to the COMMISSION and one copy to the State Historic Preservation Office(SHPO)for their review and comment, along with 5-10 sample site inventory forms(anticipated by February 28, 2019). L Revision of the draft report based on comments by the COMMISSION and SHPO. A— Qty R.M. client 1 of 4 J. Presenting at a public informational meeting held in May 2019 by the CONTRACTOR and COMMISSION to present the results and recommendations from the project. K. Submittal of the final products of the project to the COMMISSION and to SHPO(by June 30,2019).The final products for the survey project will include six copies of the final survey report, two sets of Iowa Site Inventory forms, and three CDs including these documents in pdf form and the digital photographs taken for the project. L. Throughout the project, the consultant will ensure that all work will conform to the Secretary of the Interior's Standards for Identification and Evaluation. 2. The COMMISSION agrees to perform other miscellaneous duties to complete the survey project. Specific responsibilities include: A. Recruiting an appropriate number of volunteers to assist with the project. B. Conducting necessary research on individual buildings, following procedures outlined by CONTRACTOR in the training session. Additional research may need to be conducted on individual buildings after the CONTRACTOR reviews the initial information. Information to be collected includes, but is not limited to, property owner info, city directory info, census info, other biographical information on property owners and residents, historic map and photograph information,any building permit information, and dates of remodeling. C. Completing all the necessary research on individual buildings in a timely fashion to meet the timeline outlined in this contract. Research on individual buildings by the volunteers and COMMISSION is anticipated to be completed by October 2018 with draft site inventory forms submitted to the consultant in November and December 2018. Research will be submitted to the CONTRACTOR on draft Iowa Site Inventory forms that include historic and architectural information. D. Completing digital photography as required for the project and per training by the CONTRACTOR. Digital photographs are anticipated to be completed between November 15,2018 and January 15, 2018. E. Assisting as needed in broader research on the history of neighborhoods in Waterloo and identifying historic maps and images. F. Coordinating with the CONTRACTOR to supply available city/county base mapping for use in generating mapping for the survey report (such as an aerial photograph with parcel boundary and/or building footprint overlays). Assisting the CONTRACTOR with other mapping as needed. G. Reviewing and commenting on the draft survey report in a timely manner to meet the overall timeline of the project. H. Coordinating public and training meetings with the CONTRACTOR. I. Serving as the primary source of answers to questions by local property owners and media regarding the survey project;providing any desired public education beyond the public volunteer meetings attended by the consultant. J. Fulfilling all responsibilities required of the COMMISSION/ grant recipient, as required by the Certified Local Government(CLG) grant. tz" o1 R.M. client 2 of 4 3. The COMMISSION will pay the CONTRACTOR in the amount of $24,425 for services and expense reimbursement under this contract. The billing for this contract shall be as follows: A. The CONTRACTOR will be paid at a rate of$70.00 per hour for time spent on work under this contract (estimated 340 hours). B. The CONTRACTOR will be paid for standard expenses necessary to complete the duties and responsibilities of the contract, such as automobile mileage at a rate of$.39 (thirty-nine cents) per mile. Per diem (meals and lodging) will be paid at the rate of up to $100 per day, if incurred. C. Photocopying will be reimbursed at actual rates, typically $.10 (ten cents) or$.25 (twenty- five cents)per page. D. Printing expenses will be reimbursed at the rate of$.10 (ten cents)per page for black and white pages and $.25 (twenty-five cents)per page for color pages (on regular paper). E. Other expenses will be reimbursed as actual costs. F. Hours and expenses will be billed on an invoice at a quarterly or other logical cycle. G. The remaining contract amount will be billed at the completion of the project. 4. The terms of this agreement shall begin upon the execution of this contract by the COMMISSION and shall terminate on June 30,2019, or sooner if the project components have been completed. 5. The COMMISSION may terminate this agreement at any time by giving notice by certified mail to the CONTRACTOR at 1630 Park Ave SE, Cedar Rapids, Iowa, 52403. In that event, equitable adjustment shall be made for all work completed prior to termination. The adjustment beyond the last pay period shall be based upon the number of hours as certified by the CONTRACTOR times the hourly rate of$70,plus expenses of$.39 per mile,up to$100 per day for meals and lodging,and direct expenses at the actual rate. 6. The CONTRACTOR may terminate this agreement by giving a 7-day notice by certified mail to the COMMISSION. In that event, equitable adjustment shall be made for all work completed prior to termination. The adjustment beyond the last pay period shall be based on the number of hours worked as certified by the CONTRACTOR times the hourly rate of$70, plus expenses of$.39 per mile,up to $100 per day for meals and lodging, and direct expenses at the actual rate. 7. Reproduction and use of the reports and documentation produced from this agreement shall be at the discretion of the COMMISSION. 8. The CONTRACTOR'S obligation and duties under this Contract shall not be assigned without the permission of the COMMISSION. 9. In performing the functions set forth in this agreement, it is understood and agreed that the CONTRACTOR is an independent CONTRACTOR and that all work performed hereunder shall be conducted in a professional and satisfactory manner. Furthermore, the CONTRACTOR shall hold harmless the COMMISSION for any injury or damage caused by the acts or omissions of the CONTRACTOR on employees or agents and the CONTRACTOR agrees to indemnify the COMMISSION for any such injury or damages. ak— R.M. client 3 of 4 10. This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to the best of his or her knowledge and belief that: (1)No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, any officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form 1963 "Disclosure Form to Report Lobbying," in accordance with instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub- recipients shall certify accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. IN WITNESS, WHEREOF THE PARTIES HERETO HAVE CAUSED THIS AGREEMENT TO BE EXECUTED UPON THE DATES SIGNED BELOW. Signed by CONTRACTOR: Rebecca Lawin McCarley Date d.b.a. SPARK Consulting Cedar Rapids, Iowa Signed by authorized representative of COMMISSION: signature Date City of Waterloo,Iowa QQeoAh p_ printed name title 4 of 4