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HomeMy WebLinkAboutCouncil Packet - 6/11/2018 THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, June 11, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 188 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Sharon Juon,At-Large Council Member Agenda, as proposed or amended. Minutes of June 4, 2018, Regular Session, as proposed. ORAL PRESENTATIONS I owa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request from LaTanya Graves, on behalf of NAACP/Social Action Inc, for a variance to the Noise Ordinance on Saturday, June 23, 2018 from Noon to 6:00 p.m. in conjunction with the 23rd Annual Juneteenth Celebration event to be held at Sullivan Park, including live music, drill team and the use of a PA system. Submitted By: Dave Mohlis, Police Captain 3. Resolution approving Mayor's Walk Waterloo Community Wellness Celebration on Friday, June 22, 2018, beginning at 5:00 p.m. at Lincoln Park, traveling south on W. 4th Street to Cedar Street, north on Park Avenue and returning to Lincoln Park. Submitted By: Dave Mohlis, Police Captain 4. Request from Jacklyn Gudenkauf of VGM Group, Inc. to hold a 5K and Fun Run on Saturday, October 6, 2018, beginning at 9:00 a.m. and traveling on Jefferson Street, west of Mullan, onto the Cedar River Trail and ending at 2nd and Commercial Streets. Submitted By: Dave Mohlis, Police Captain 5. Request from Jessica Crouch for a waiver for a concrete driveway located at 2257 Country Lane and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted By: Jamie Knutson, PE, Interim City Engineer Page 2 of 188 6. Request from Matthew and Jennifer Mangel for a waiver for a concrete driveway located at 129 Lichty Blvd. with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Jamie Knutson, PE, Interim City Engineer 7. Request from William and Therese Kohls for a waiver for an asphalt driveway located at 151 Lobdell Road with the elimination of the sidewalk section for asphalt driveways. Submitted By: Jamie Knutson, PE, Interim City Engineer 8. Resolution approving specifications, form of contract, etc. and setting the date of bid opening as July 12, 2018, and public hearing as July 16, 2018, in conjunction with janitorial services for the following buildings: City Hall, Carnegie Annex, Waterloo Police Training Center, Memorial Hall, Waste Management, and the Parking Ramp Enclosure attached to the Waterloo Building, and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning and Development Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. Steve Gerberich, Artist/ Guest Speaker*Revised* Class/Meeting: Gallery Talk Destination: Waterloo, IA- New York City, NY Dates: May 21-31, 2018 Amount not to exceed: $622.23 b. Marc Cashman, Production Assistant Class/Meeting: Drone Certification Testing (Hawkeye Community College) Destination: Waterloo, IA Dates: June 13, 2018 Amount not to exceed: $150.00 2. LIQUOR LICENSES a. The American Legion, 728 Commercial Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 6/14/2019 b. Briqhouse Bar and Grill, 307 W. 5th Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 5/13/2019 C. Broadway Liquor, 821 Broadway Street Class: B Wine / C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 6/10/2019 d. Metromart#1, 3201 W. 4th Street Class: C Beer Renewal Application Includes Sunday Page 3 of 188 Expiration Date: 6/30/2019 e. Placita, 321 W. 4th Street Class: C Beer New Application Includes Sunday Expiration Date: 12/7/2018 f. Prime Mart#3, 1008 LaPorte Road Class: B Wine / C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 6/12/2019 g. Red Lobster#6267, 941 E. San Marnan Drive Class: C Liquor Renewal Application Includes Sunday Expiration Date: 7/27/2019 3. APPOINTMENTS a. Katie Orlando Board/Commission: Historic Preservation Commission Expiration Date: 06/22/2021 Re-Appointment 4. Recommendation of appointment of Nolan Rasmusson, from the Civil Service list, to the position of Waste Water Operator at the Waste Management Services Department effective July 2, 2018, pending physical exam and drug testing. Submitted By: Steve Hoambrecker, WMS Department Director 5. Recommendation of appointment of Jordan Schmitz to the position of Park Maintenance II Crew Leader in the Leisure Services Department, effective June 12, 2018, subject to physical examination and drug screen. Submitted By: Paul Huting, Leisure Services Director 6. Motion to approve application for Fireworks Display at Bamboo Ridge Campgrounds, 4550 Hess Road, on July 2, 2018 beginning at 9:45 p.m., lasting approximately 10 minutes, in conjunction with the Bamboo Ridge Campground Fireworks event. Submitted By: Pat Treloar, Chief of Fire Services 7. Bonds. PUBLIC HEARINGS 2. Asbestos abatement services at 807, 809-811 East 4th Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding contract to Abatement Specialists of Cedar Rapids, Iowa in conjunction with asbestos abatement removal services at 807 E. 4th Street in the Page 4 of 188 amount of$3,777 and for 809-811 East 4th Street in the amount of$4,485. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 3. Resolution approving a Professional Services Agreement between the City of Waterloo and SPARK Consulting of Cedar Rapids, Iowa, for an architectural and historical survey of the Smokey Row neighborhood in the amount of $24,425, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning and Development Director 4. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Woodruff Construction of Waterloo, Iowa, in the amount of $75,176, in conjunction with construction/repairs to Aircraft Storage Hangar No. 4, Waterloo Regional Airport, and release of final retainage in the amount of$3,758.80. Submitted By: Keith Kaspari, Airport Director 5. Resolution approving the Contracted Education Proposal for the Hartman Reserve Stormwater Education Program in the amount of $2,570.14, and authorize the Mayor and City Clerk to execute said document. Submitted By: Wayne Castle, PLS, PE,Associate Engineer 6. Resolution authorizing the City Clerk to certify against certain parcels for unpaid weed mowing, snow removal, and property clean-up fees. Submitted By: David R. Zellhoefer, City Attorney 7. Resolution authorizing City Clerk to certify against certain parcels for unpaid garbage, sewer, and storm water fees. Submitted By: Kelley Felchle, City Clerk ORDINANCES 8. An Ordinance amending the 2008 Traffic Code by amending Subsection (45A), Tower Park Drive, to Section 545, Yield Street, by deleting Subsection (45A) in its entirety, and inserting in lieu thereof a new Subsection (45A). Motion to receive, file consider and pass for the first time an ordinance amending the 2008 Traffic Code by amending Subsection (45A), Tower Park Drive, to Section 545, Yield Street, by deleting Subsection (45A) in its entirety and inserting in lieu thereof a new Subsection (45A) Tower Park Drive, to Section 545, Yield Streets as follows: Tower Park Drive - Bankers Blvd. and Fisher Drive, at Winn Street, from West of Jonathan Street to Hurst Drive. Motion to suspend the rules. Motion to receive, file and consider for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Interim Public Works Director 9. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 1 Traffic Code, of Title 6 Motor Vehicles and Traffic, by adding Article 5 Officer Traffic Citation. Page 5 of 188 Motion to receive, file, consider and pass for the third time and adopt an ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 1 Traffic Code, of Title 6 Motor Vehicles and Traffic, by adding Article 5 Officer Traffic Citation. Submitted By: Bruce Jacobs, Ward 2 Councilperson EXECUTIVE SESSION Motion to adjourn to Executive Session 10. Executive Session on the purchase of real estate pursuant to Iowa Code Section 21.5(1)(j)(2017). Motion to adjourn Executive Session ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Waterloo Housing Authority Board minutes of May 21, 2018. 2. Waterloo Water Works Board of Trustees meeting minutes of May 16, 2018 on file in the Waterloo City Clerk's office. 3. Certified List for the position of Senior Rehabilitation Specialist for the City of Waterloo, Iowa Community Planning & Development Department, as certified by the Civil Service Commission on May 31, 2018. 4. Certified List for the position of Intake Specialist for the City of Waterloo, Iowa Community Planning & Development Department, as certified by the Civil Service Commission on May 31, 2018. 5. Certified List for the position of Waste Water Operator for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on May 31, 2018. Page 6 of 188 CITY OF WATERLOO Council Communication Minutes of June 4, 2018, Regular Session, as proposed. City Council Meeting: 6/11/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk (:)p'iice 1" mmcy Approved 6/4/20 8 ... 9.16 AM ATTACHMENTS: Description Type Minutes of.1mmne 4, 2018. Cover Meii/im.o Submitted by: Submitted By: Page 7 of 188 June 4, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, June 4, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Shimp, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Sandie Greco, Interim Public Works Director. 147097 - Schmitt/Amos that the Agenda, as proposed, for the Regular Session on Monday, June 4, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 147098 - Schmitt/Amos that the Minutes, as proposed, for the Regular Session on Tuesday, May 29, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Proclamation declaring June 2018 as Healthy Homes Month Proclamation declaring the week of June 3, 2018 as Cedar Valley Faces of Excellence Week ORAL PRESENTATIONS Terry Stevens, 1629 Ackermant,proposed a reconstruction project for St. Mary's School to assist marginalized students and families to improve their quality of life, education, and eliminate the cycle of violence. Todd Obadal, 124 Amity Drive, commented that he does not believe items 1A17-19 should not be included in the consent agenda and asked that item eight be removed from the consent agenda. He questioned if anything on the agenda had been discussed in executive session in the past. Bruce Kaesser, 500 Sycamore Street, commented on positive energy and the importance of performing random acts of kindness. John Sherbon, 1715 Robin Road, commented that a woman contacted him regarding the traffic timing on Ansborough and Downing Avenue and stated that the city needs to do something about this issue as it is a safety concern. David Dryer, 3145 W. 4th Street, commented that he believes that some items included in the consent agenda should not be on the consent agenda. He questioned why the project with Five Sullivan Brothers Convention Center does not have financing secured and stated that the city is already spending money on the convention center. Mayor and Council monthly report. Mr. Shimp reminded the public that My Waterloo Days is coming up this week and encouraged citizens to enjoy the event. Mr. Morrissey explained that he held his 53rd Ward meeting and shared the issues of concern to his residents. June 4, 2018 Page 2 147100 - Juon/Schmitt that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated June 4, 2018, in the amount of$723,300.04 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2018-379. 2. Request from Gary Sadler for a waiver for a concrete driveway located at 6122 Kimball Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-380. 3. Request from Aaron Morgan for a waiver for a concrete driveway located at 1651 Newell Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-381. 4. Resolution setting a date of public hearing as June 18, 2018 to approve the sale and conveyance of city owned property located south of 2825 MidPort Boulevard, in the amount of$l.00, to Advanced Heat Treat Corp., including a Development Agreement, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2018-382. 5. Request from Rev. David Van Netten of Grace Reformed Church for a variance to the Noise Ordinance on June 10, 2018 from 8:00 a.m. to 1:00 p.m., in conjunction with the "Sunday in the Park" event to be held at Hope Martin Park, including a picnic, games for the children, use of a PA system and live music. Resolution adopted and upon approval by Mayor assigned No. 2018-383. 6. Request from Main Street Waterloo to hold the Mayor's Independence Day Extravaganza on June 30, 2018 from 3:30 p.m. to Midnight to be held at the Riverloop Amphitheater, including a Waterhawks show, live music, fireworks and the closure of the Park Ave Bridge during the event. Resolution adopted and upon approval by Mayor assigned No. 2018-384. 7. Resolution approving the use of not to exceed $375,000 in San Marnan Urban Renewal Area Tax Increment Financing funds for the acquisition of property generally located in the San Marnan TIF District. T 1 1 1 1 1 1 T .! 1 1T nn1 n Jnr June 4, 2018 Page 3 Resolution adopted and upon approval by Mayor assigned No. 2018-387. 11. Resolution approving the use of not to exceed $360,000 in East Waterloo Unified Urban Renewal Area Tax Increment Financing funds for the House of Hope property acquisition project. Resolution adopted and upon approval by Mayor assigned No. 2018-388. 12. Resolution approving the use of not to exceed$20,750 in East Waterloo Unified Urban Renewal Area Tax Increment Financing funds for the Walnut Street Neighborhood architectural re-survey project. Resolution adopted and upon approval by Mayor assigned No. 2018-389. 13. Resolution approving the use of not to exceed $47,000 in Northeast Industrial Site Urban Renewal Area Tax Increment Financing District funds for rail access design. Resolution adopted and upon approval by Mayor assigned No. 2018-390. 14. Resolution approving the use of$50,000 in East Waterloo Unified Urban Renewal Area Tax Increment Financing funds for economic development marketing. Resolution adopted and upon approval by Mayor assigned No. 2018-391. 15. Resolution approving the use of not to exceed $420,000 in East Waterloo Unified Urban Renewal Area Tax Increment Financing funds for economic development grant to Central Property Holdings, LLC and related administrative expenses. Resolution adopted and upon approval by Mayor assigned No. 2018-392. 16. Resolution approving the use of not to exceed$160,000 in Downtown Urban Renewal Area Tax Increment Financing District funds for easements, construction and construction related services for street and parking improvements in the Single Speed Brewery area. Resolution adopted and upon approval by Mayor assigned No. 2018-393. 17. Resolution approving the use of not to exceed $20,000 in Downtown Urban Renewal Area Tax Increment Financing District funds for a grant to Bread to Beer, LLC for the Single Speed Brewery project. Resolution adopted and upon approval by Mayor assigned No. 2018-394. 18. Resolution approving variance request by Nikki Fischels, to Section 5-2-6 of the Waterloo Code of Ordinances, Discharging Weapons, to allow for the St. John's/St. Athanasius National Archery in the Schools Tournament, to be held at the Cedar Valley Sportsplex, 300 Jefferson Street, on December 8, 2018 from 7:00 a.m. to 7:00 p.m. Resolution adopted and upon approval by Mayor assigned No. 2018-395. June 4, 2018 Page 4 1. Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Rudy Jones, Maggie Lead Abatement Worker Waterloo, May 10-11, $450.00 Howard-Heretakis to Contractor Training IA 2018 and Angie Fordyce b. Anita Merfeld, Lead Safe Renovator Waterloo, June 4, $125.00 Administrative Class IA 2018 Secretary 2• Approved Beer, Liquor, and Wine Applications Name &Address of Business Class New or Expiration Includes Renewal Date Sunda a. Black Hawk Tennis Club, B Beer w/Outdoor Renewal 5/31/2019 x 1005 Black Hawk Road Service b. Risque Gentleman's Club, C Liquor New 5/27/2019 301 W. 4th Street *Ownership Update* c. Single Speed Brewing C Liquor New 6/9/2018 x Company, 325 Commercial w/Outdoor Service Street *One Day Extended Outdoor Service* d. Walgreen's #03590, 3910 B Wine/C Beer/E Renewal 6/16/2019 x University Avenue Liquor . 4. Motion to approve Application for Fireworks Display for The VGM Group for the VGM Heartland Conference 2018 at Park Avenue Bridge, on Monday, June 18, 2015, at approximately 9:30 p.m. (Approx. 20 minutes). 5. , 6. Cigarette/Tobacco Permit New Application for Guddi Mart, Inc., 306 Byron Avenue. 7. Bonds. Mr. Morrissey requested that item l A 19 be removed for discussion. Mr. Shimp requested that items 1133 and 1135 be removed for discussion. Roll call vote-Ayes: Seven. Motion carried. 147101 - Schmitt/Shimp Resolution approving the use of not to exceed $1,000,000 in San Marnan Urban Renewal Area Tax June 4, 2018 Page 5 Resolution setting date of hearing as June 18, 2018, to approve Master Lease Agreement and Lease Supplements with Verizon Wireless to be able to place equipment on city light structures, for a period of twenty-five (25)years, with supplements for five years at $30 per month/pole, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents. Roll call vote-Ayes: Seven. Motion carried. Mr. Morrissey commented that he spoke to the Planning department and reviewed the contract. He questioned language in section 6, 16, and Exhibit 2. Resolution adopted and upon approval by Mayor assigned No. 2018-397. 147103 - Shimp/Morrissey Motion approving recommendation of appointment of Eric Kramer from the civil service list to the position of Community Development Intake Specialist effective June 5, 2018. Roll call vote-Ayes: Seven. Motion carried. Rudy Jones, Community Development Director, explained that the LEAD Grant requires a certain level of staffing to receive the grant and will perform duties related to the grant. Mr. Schmitt questioned if this is a new position. Rudy Jones explained that the position has been revised from previous grant years and that language has been included in the description that if funding is not maintained than the position would be terminated. 147104 - Shimp/Morrissey Motion approving recommendation of appointment/promotion of Matt Chesmore from the Civil Service list to the position of Senior Rehabilitation Specialist, effective June 5, 2018. Roll call vote- Ayes: Seven. Motion carried. Rudy Jones provided an overview of the position. PUBLIC HEARINGS 147105 - Schmitt/Amos that proof of publication of notice of public hearing on Request by Michael Dahl and Brian Kennett to rezone approximately 2.74 acres of land from "A-1" Agricultural District to "R-1" One and Two Family Residence District to allow for future low density residential development, located at 4245 West 4th Street., as published in the Waterloo Courier on May 25, 2018, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 147106 - Schmitt/Amos that the hearing be closed and recommendation of approval of the Planning, Programming and Zoning June 4, 2018 Page 6 that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 147109 - Schmitt/Amos that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property, located at 4245 West 4th Street", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5455. 147110 - Morrissey/Shimp that proof of publication of notice of public hearing on Mowing contract for city owned lots generally acquired through Iowa Code 657A, as published in the Waterloo Courier on May 29, 2018, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 147111 - Morrissey/Shimp that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 147112 - Morrissey/Shimp that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Schmitt questioned what properties are covered by the contract. Noel Anderson explained that a miscommunication occurred and the current contractor should have continued to mow while the project was out for bid. He explained that the city has three different mowing contracts. Resolution adopted and upon approval by Mayor assigned No. 2018-398. 147113 - Morrissey/Shimp that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-399. 147114 - Morrissey/Shimp Motion to receive and file and instruct City Clerk to read bids. Estimate: Option A: $27.00 per occurrence for lots under 1 acre Option B: $30.00 per occurrence for lots 1 acre or more June 4, 2018 Page 7 that "Resolution approving award of contract for the mowing of city owned lots generally acquired through Iowa Code 657A to B&B Lawn Care, Inc., of Waterloo, Iowa, in the amount of$19.75 per lot less than one (1) acre, and R&D Lawn Care L.L.C., of Waterloo, Iowa, in the amount of$30.00 per hour per lot, one (1) acre and above, and approving the contract, bond, and certificate of insurance, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-400. RESOLUTIONS 147116 - Shimp/Morrissey that "Resolution approving construction plans for sanitary sewer, serving Little Stars Day Care, as submitted by ALLTRANS, Inc., of Cedar Rapids, Iowa, and a Sewage Treatment Agreement between the Department of Natural Resources and the City of Waterloo, DNR Form 29 (Nov 00), and final acceptance of construction plans, subject to the review and acceptance by the DNR, and authorize the Mayor to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-401. 147117 - Shimp/Morrissey that Final Quantity Adjustment No. 6 for a net decrease of $18,474.48, for the FY 2016 Shaulis Road Recreational Trail Extension, Contract No. 858, and authorize the Mayor and City Clerk to execute said document, be received,placed on file and approved. Voice vote-Ayes: Seven. Motion carried. 147118 - Shimp/Morrissey that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa, at a total cost of $614,092.91 in conjunction with F.Y. 2016 Shaulis Road Recreational Trail Extension - Phase I, Contract No. 858", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-402. 147119 - Schmitt/Amos that "Resolution appointing Bankers Trust Company of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent, approve the Paying Agent and Bond Registrar and Transfer Agent agreement in conjunction with the $10,505,000 General Obligation Bonds, Series 2018A, and authorizing the Mayor and City Clerk to execute said agreement", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-403. 147120 - Schmitt/Amos A I — i A i r r A r min --- --- w i �i i• June 4, 2018 Page 8 authorizing the Mayor and City Clerk to execute said agreement", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-405. 147122 - Schmitt/Amos that "Resolution authorizing and providing for the issuance of $1,070,000 Taxable General Obligation Bonds, Series 2018B and levying a tax to pay said Bonds, and approving the Continuing Disclosure Certificate", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-406. 147123 - Amos/Juon that "Resolution Approving a 2.75 Percent salary increase for non-bargaining employees effective July 1, 2018",be adopted. David Dryer, 3145 W. 4th Street, commented that those living on Social Security do not receive a percentage increase of this amount and that employees should not receive a pay increase without a performance evaluation. Mr. Shimp commented on research he did regarding cost of living adjustments that may be increases or decreases, implemented by the Social Security Administration. Lance Dunn, Human Resources Director, provided an overview of the item and explained that in the short term the increase is recommended but the long-term goal is to have a standardized range for pay increases that are tied to performance reviews. He further explained that the city needs to avoid wage compression situations where supervisors are making less than or barely more than employees they manage. Mr. Morrissey questioned if the salary increase is included in the FY2019 budget. Mayor Hart confirmed. Mr. Schmitt commented that this item affects department head and non-department head employees and stated that he has a problem with the fact that the conversation does not include the high cost of living for residents of Waterloo. He stated that he finds it difficult to give certain employees a raise when the city is taking money out of its reserve funds to balance the budget and that he would like to see the item delayed one year. Mr. Shimp questioned the last time non-bargaining employees did not receive a raise. Mayor Hart stated it most likely occurred back in 2010 and more bargaining units were formed because of the vote. A compression study had to be done and increases had to be given because managers were being paid less than employees. Mr. Shimp questioned if the effective date of the resolution could be three months after the start of the fiscal year with back pay to July 1 if a pay system is worked out. n 1 -.11 -1 - T 1I I1 .1 . 1 1 . .1 June 4, 2018 Page 9 147125 - Schmitt/Amos that "Resolution Approving Renewal agreement with Wellmark Blue Cross Blue Shield for Administration, Network Access Fees, Delta Dental fixed fees and a new agreement with Gerber Life Insurance for stop loss fees, and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Lance Dunn provided an overview of the item. Resolution adopted and upon approval by Mayor assigned No. 2018-407. 147126 - Shimp/Morrissey that "Resolution approving the Main Street Iowa Program Agreement, Agreement # PS2019-G300- 49 between the Iowa Economic Development Authority, the City of Waterloo and Cedar Skyline Corporation / DBA Main Street Waterloo for the purpose of continuing the Main Street Program in Waterloo for a period of 18 months ending December 31, 2019, and Resolution of Support of the Main Street Waterloo Program, commitment to provide funding to the Main Street Waterloo Program with funding sources to include Downtown TIF and bond funds and/or SSMID proceeds, and commitment to appoint a city official to represent the City on the Local Main Street governing board of directors, and that the Local Main Street Program will continue to follow the Main Street Approach as developed by the National Main Street Center, Inc. and espoused by Main Street Iowa", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-408. ORDINANCES 147127 - Schmitt/Shimp that "an Ordinance amending City of Waterloo Code of Ordinances by amending Title 5 Police Regulations, Chapter 2 General Offenses, Section 13 Fireworks, Subsection E, Sales", be received, placed on file, considered and passed for the third time and adopted. Roll call vote-Ayes: Five. Nays: Two (Morrissey and Amos). Motion carried. Myke Goings, 1203 W. 2"a Street, commented that the current ordinance has not been through a July 4th cycle and that the council could change the ordinance after they see how the current ordinance works out. Todd Obadal, 124 Amity Drive, commented that the previous council passed the ordinance in one night and is now back revisiting the ordinance. He explained that he believes that the ordinance needs to be approved with though and consideration and questioned if anything was discussed outside public view regarding the ordinance and need to take place in public view. Mr. Morrissey questioned if an item which was discussed in a closed session becomes part of a council agenda, should the minutes of the closed session become public information. Chris Wendland, Assistant City Attorney, explained the circumstances when details of a closed session would become public, and that in general, there is no legal requirement to disclose any discussion. He further explained that if council intends to act on an item discussed in a closed June 4, 2018 Page 10 that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 1 Traffic Code, of Title 6 Motor Vehicles and Traffic, by adding Article 5 Officer Traffic Citation", be received, placed on file, considered and passed for the second time. Roll call vote-Ayes: Six. Nays: One (Morrissey). Motion carried. Robert Henderson, Human Rights Commission, asked that the item be postponed. Eric Donat, Human Rights Commission Chair, concurs with Robert Henderson and also asks for postponement of this ordinance. Terry Stevens, 1629 Ackermant, commented on the ramifications of the ordinance and also requests postponing the ordinance for human rights review. David Dryer, 3145 W. 4`h Street, commented the issue is about whether the generated revenue stays in Waterloo or goes to the state and he does not believe there is any reason to expect an increase in racial profiling with the passing of this ordinance. Teresa Cunningham, Human Rights Commissioner, explained that the commission would like to have time to go through a racial equity toolkit to evaluate the ordinance to study where the cameras would be located. Mayor Hart clarified that this is not a camera ordinance. Dan Trelka, Police Chief, provided an overview of the ordinance and explained that the dollar amount of the tickets would be lower. Mayor Hart questioned what happens to an individual when they receive a ticket. Dan Trelka explained that the residual effect of a ticket is revenue as court and insurance costs are attached to the initial fine. Mr. Shimp clarified that the ordinance would not bring cameras into neighborhoods and that tickets would still receive due process. Dan Trelka explained that tickets can be appealed through a hearing board or request a citation be issued and processed through district court. Mrs. Juon questioned what is the racial equity toolkit and if it has been brought to council. Abraham Funchess, Waterloo Human Rights Commission, explained that the department is currently working on the toolkit to analyze the impact of laws or policies on segments of the community. He further clarified that the intent was to bring this to council at the end of the year but that it could be used now. Mrs. Klein commented that this ordinance is real relief in real time for citizens and that the police has undergone sensitivity training. Mr. Amos commented that he has no problem with the ordinance but has a problem with other members of council not acknowledging the potential issues that could arise. June 4, 2018 Page 11 Mr. Morrissey suggested the delaying until after the July meeting of the Human Rights Commission. Mr. Shimp questioned the date of postponement. Mayor Hart explained it would be June 25, 2018. Mr. Amos commented that he would like to see it delayed until after the July meeting of the Human Rights Commission. Mrs. Klein explained that she does not see a reason to postpone the item as the officers have received sensitivity training and reduces the cost of tickets. Mrs. Juon questioned if the toolkit will come to council and if all ordinances will be vetted by the toolkit. Abraham Funchess confirmed that the toolkit will be brought to the council and all ordinances will be reviewed using the criteria. 146131 - Shimp/Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Zero. Nays: Seven. Motion failed. ADJOURNMENT 146132 - Schmitt/Jacobs that the Council adjourn at 7:56 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Request from LaTanya Graves, on behalf of NAACP/Social Action Inc, for a variance to the Noise Ordinance on Saturday, June 23, 2018 from Noon to 6:00 p.m. in conjunction with the 23rd Annual Juneteenth Celebration event to be held at Sullivan Park, including live music, drill team and the use of a PA system. City Council Meeting: 6/11/2018 Prepared: 5/31/2018 REVIEWERS: Department Reviewer Action Date 1 o ce Delsartrnent Mohiis, Dave Approved 5/31/2018 ... 1 O00 AM 1.1Ilerrp Office 1 p igby, Namy Approved 6/4/2018 9.2p AM ATTACHMENTS: Description Type .1lU nete;entfi t.epebrr-aadon vaailarnce ii.es.IlxsV Me nio Request from LaTanya Graves; on behalf of NAACP/Social Action Inc, for a variance to the Noise Ordinance on Saturday, June 23, 2018 from Noon to SUBJECT: 6:00 p.m. in conjunction with the 23rd Annual Juneteenth Celebration event to be held at Sullivan Park, including live music, drill team and the use of a PA system. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request, and celebration activities for this event. Summary Statement: This afternoon event will be held at Sullivan Park to include that will have band music, drill team and a PA system. Page 19 of 188 CITY OF WATERLOO IOWA APPLICATION FOR VARIANCE TO NOISE ORDINANCE Applicant's Name: LaTanya Graves -NAACP Applicant's Address: PO Box 304 Waterloo, IA 50704 Applicant's Phone#: 319 830-3576 Anticipated Date of Variance: Salurday. June 23, 2018 Name of Event: 23rd Annual Juncteenth Celebration Group Organizing the Event: NAACP/Social Action Inc. Times of day of variance: 12:00 noon to 6:00 pm Geographical location of variance, physical address: Sullivan Park EAth & Adams St. Distance of activity from residential properties: Event will take place in the park in close proximity to residential properties. Please explain the event requiring the variance and be specific. Include geographical location or drawings, and what actually will exceed the noise ordinance, such as band playing, PA system, etc. 1. A drill team will perform, and a DJ will supply the music with PA system. 2. LaTan ya Grave A-pp] icants Signature May 3 0, 2018 Date City Council Action Police Department Recommendation Approval: Approval: Denial: Denial: Decibel level: c1�0. Page 20 of 188 CITY OF WATERLOO Council Communication Resolution approving Mayor's Wally Waterloo Community Wellness Celebration on Friday, June 22, 2018, beginning at 5:00 p.m. at Lincoln Park, traveling south on W. 4th Street to Cedar Street, north on Park Avenue and returning to Lincoln Park. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date Poke Departrnent Moo is, Dave Approved (5/6/2018 4.32 PM t.`Ilea Office ppig�by, 114a:amcy Approved 6/6/2018 4:48 F1 ATTACHMENTS: Description Type D Flyer and Map Menio Resolution approving Mayor's Walk Waterloo Community Wellness SUBJECT: Celebration on Friday, June 22, 2018, beginning at 5:0012.m. at Lincoln Park traveling south on W. 4th Street to Cedar Street, north on Park Avenue and returning to Lincoln Park. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request Summary Statement: Mayors Fun Walk will be held on June 22nd, 2018 at 5:00 p.m. This walk will take place downtown and will require temporary street closure. Expenditure Required: Barricades and route security. Source of Funds: General fund Policy Issue: None Page 21 of 188 I IIII i ii n s IIIIIIIIIIIIIIIIIIIIIIIIIIII " VIII :: � � � "j ��������,,,,, IIIIIIIIIIIIIIIIIIIIIIIIIIII illllllllll II illllllllllllillllllllllllllllllllllllllllllllllllllllgg,, I " 000000in000000lnli Iliiiiiiiiiiiiiiq�il iiiii(111 IIII IIIIIIIIIIIIIIIIII I uuuuuuuuu IIIIIIII °001 IIIIIIII r IIIIIIIIIIIIIIIIII Fl e g li.se r a.7 z Yl ii Gi,,., „1 P�,.,fl o r t s p 7p.e GP w�, vv Ww G 4,t„m.eR e g i s U e)l e d,,,tG. U„ E i„U b W G,k V31 a �i�r 0 c) Supported by: leaa a ,aa1111#4 ,, l Ru t��� �1 �,' Iola pl�J Y eel CEDAR VALLEY ��m ll-ft SPORTSPLEX ilrk Where active lifestyles,take shape MIMMONMENNIMMOMMOMMOMMEEM92 of 188 Jr A l ern rco v 71r vo 5 z go L) UJ 4sr 00V coll � +aa M Q m cn i01 (i lsbo ISI u Lai M ILL w 17 6 dt ca 0 kt U ou sp � .M p! C oL LAN is all u } I ' 75 ° — ��y ar F ny vi 0 Lai 7 Tr LL 77 } . ` cz CY n N, vi Lei � �d kr P o CITY OF WATERLOO Council Communication Request from Jacklyn Gudenkauf of VGM Group, Inc. to hold a 5K and Fun Run on Saturday, October 6, 2018, beginning at 9:00 a.m. and traveling on Jefferson Street, west of Mullan, onto the Cedar River Trail and ending at 2nd and Commercial Streets. City Council Meeting: 6/11/2018 Prepared: 6/5/2018 REVIEWERS: Department Reviewer Action Date 1°aapice Delsartrnent Moo is, Dave Approved (5/5/2018 -20 QOM 1.1Ilcak Office 1pigby, Nauamcy Approved 6/6/2018 .. 9.44 AM ATTACHMENTS: Description Type VGM `ip; arid Fun n Run M e nio Request from Jackl)n Gudenkauf of VGM Group, Inc. to hold a 5K and SUBJECT: Fun Run on Saturday October 6, 2018, beginning at 9:00 a.m. and traveling_ on Jefferson Street, west of Mullan, onto the Cedar River Trail and ending at 2nd and Commercial Streets. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request VGM 5K event will take place downtown and proceed down the Cedar Summary Statement: River trail and return to downtown, ending at 2nd and Commercial. Expenditure Required: Placement of barricades and retrieval of barricades. Security for street closure of the route. Source of Funds: General fund. Policy Issue: None Page 24 of 188 � | � A. OVERVIEW � This Special Trails EventReBstradonisrequiredfo/aUp|annedevenL occurring onany ofthe trails inthe Cedar Valley Trails network including dirt and water trails. Registration brequired atleast thirty days before your event and reduces the likelihood nfmultiple events occurring onthe same day. Events will beapproved onafirst come,first served basis. Registration also improves the quality of events, improves the safety of participants, and creates opportunities for additional promotion of events. Events may bescheduled uptoone calendar year prior to the event date. Please note that information on this form may be used on the Cedar Valley Trails event calendar to help promote your event. B. PRE-EVENT CHECKLIST 1. Complete this form atleast thirty days before your event, 2. Identify your event's location and/or course on the Cedar Falls/Waterloo Area Trails Jurisdiction map located at 3. Identify and contact all jurisdictions your event will pass through. 4. Contact police and emergency services for all jurisdictions involved in the event.The date and time of the event is needed for those services to have timely responses ifnecessary, 5� All markings for your event must be done with sidewalk chalk or signs. Using spray paint is considered vandalism and events that use it on the trails will be fined according to City Code in each jurisdiction with a minimum of a$100 fine. Many brands of spray chalk do not wash away in a timely fashion and are therefore prohibited. For more information see the links below: Cedar Falls Waterloo Hudson Evansdale ' Signage, waste receptacles, etc must brremoved within 24 hours. 6. Preview the course at least two days before the event toassure trails are passable. Potential hazards like high/standing water ordowned trees must beavoided. |fthe course needs tobererouted,this will allow time toreorganize. 7. Need help?A number of experienced trails event planners are available to help with recommendations for equipment, routing, best practices and more. Email your questions to or call 319'268-4266. C. EVENT INFORMATION Event Name: Event Date: F�aiurclav, October 6 2018 FVGM 5k and Fun Tun throuph Trekman Event Location: Estimated Number ufParticipants: Downtown Waterloo, Starting at Dupaco Rough1v 250 Credit un/on, and ending aTu/ng|eSpeeo. Previous Year Participants(if appYicable): Set-up Ti Event Start Time: Event End Time: ��'~~"''^ Tear-down �ateand Timme: / l��p U) ?"4A C) 00 00, �n ;� d mn m. 10, W�. 9,9 �d d °a �sBs TZ CC` AV r, fiI r,wr s►'e'ati�� ,� l� , , �v J k � P pp � f 4 •l';1 IBS a F Cl r'n, M / rRY C, 0 N G� y <— Page 26 of 18a CITY OF WATERLOO Council Communication Request from Jessica Crouch for a waiver for a concrete driveway located at 2257 Country Lane and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date n)ggd,ii=•,ang 1Cniasob i, Jamie Approved (5/6/2018 .. �0.5 p A (.`Ilcap Office ppigngby, Na:amcy Approved 6/6/2018 ... 10-55 /Gly ATTACHMENTS: Description Type DV"V Waiver 2257 (:'ouma:ti[.y I...,rr: Me nio Request from Jessica Crouch fora waiver for a concrete driveway located SUBJECT: at 2257 Country Lane and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer Recommend for approval by the City Engineer. This waiver is needed due to the placement of a driveway or sidewalk on Recommended Action: City right-of-way on an unimproved street. I have reviewed this request and recommend its approval subject to the following provisions. 1.Work to be performed by an approved and bonded contractor. 2.A permit is to be obtained from the office of the City Engineer prior to construction. Summary Statement: 3.All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: KLINGAMAN KNOLLS LOT 14 Page 27 of 188 RIVE Honorable Mayor and (amity Council 1 i101 City mall Waterloo, IA 5070 Council Persons: /�. I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at ( oncret or asphalt) IJ (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: i I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. .4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. r S. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. '. , m Respectfully submitted, 1 Printed�IV�, of Property Owner ftnature of P� wp Y . �.� owner Page 28 of 188 CITY OF WATERLOO Council Communication Request from Matthew and Jennifer Mangel for a waiver for a concrete driveway located at 129 Lichty Blvd. with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date p:^nmg'iieer'inng KnnLIISOr1, lame Approved 6/6/2018 .. tl0-52 AM (..,11;rk Otr'ince Ilipg") > 114amy Approved 6/6/20180.55 AM ATTACHMENTS: Description Type I..) WimM m.....1129 p,il pity 131vd Covet Menlo Request from Matthew and Jennifer Mangel for a waiver for a concrete SUBJECT: driveway located at 129 Lichty Blvd. with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Jamie Knutson; PE, Interim City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 129 Lichty Blvd. I have reviewed this request and recommend its approval subject to the following provisions: Summary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: LICHTY ORANGE ADDITION LOT 14 Page 29 of 188 Page 30 of 188 WAIVE rc Date: / a Honorable Mayor and City Council � City Hall . .a Waterloo, IA 50703 e��'I., � Council Persons: ; . v V�..... I hereby request a waiver to the driveway and sidewalk specifications for the construction of a .. driveway or sidewalk located at eco " nci°ete,, r asphalt) .� . (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollar "'($7.00)X .00) 'ow the purpose of recording this agreement. Respectfully submitted, Printed flame of property Owner -%g..nature o Prop rty b4h e tZOO -M33 Page 31 of 188 CITY OF WATERLOO Council Communication Request from William and Therese Kohls for a waiver for an asphalt driveway located at 151 Lobdell Road with the elimination of the sidewalk section for asphalt driveways. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date 1:^nmg,ii=inng KnnLIISOr1, lame Apmp)roved 6/6/2018 tl0-53 AM (..,11;rk Otr'ince Ilipt'.) > 114amy p)roved 6/6/2018 ... 0.55 AM ATTACHMENTS: Description Type I..)W V"ag vei 151 1...,obdelp Covet Menlo Request from William and Therese Kohls for a waiver for an asphalt SUBJECT: driveway located at 151 Lobdell Road with the elimination of the sidewalk section for asphalt driveways. Submitted by: Submitted By: Jamie Knutson; PE, Interim City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for a waiver for an asphalt driveway located at 151 Lobdell Road with the elimination of the sidewalk section for asphalt driveways. I have reviewed this request and recommend its approval subject to the following provisions: Summary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: LOBDELLS ADD TO CASTLE HILL LOT 12 Page 32 of 188 WAIVER tewk vw,' Date: OLf IS Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at (concrete r asphalt z (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. S. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, i lei I/rV cL), k� LS Pr' ted Namie of Vro�Vperty Ore wner Si of Prpperty 0 '7w e r Y� "le -';x h /(S Page 33 of 188 CITY OF WATERLOO Council Communication Resolution approving specifications, form of contract, etc. and setting the date of bid opening as July 12, 2018, and public hearing as July 16, 2018, in conjunction with janitorial services for the following buildings: City Hall, Carnegie Annex, Waterloo Police Training Center, Memorial Hall, Waste Management, and the Parking Ramp Enclosure attached to the Waterloo Building, and instruct City Clerk to publish notice. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date 11 pntnnrn'ig& Zornnr'ig Sd roeder, . .n°pc Approved 6/6/2018 -.05 AM (.`Ilcrp( Off-we p pn}ni�y, Nancy Approved 6/6/20](S ... p p;24 CSM ATTACHMENTS: Description Type D R1.11' Cove.r Memo D J.'e -nn of n'o ntrad Cover Mcrrn.o Vendor l.Jst (::`ova:.r M�rnnnrn Resolution approving specifications, form of contract, etc. and setting the date of bid opening as July 12, 2018, and public hearing as July 16, 2018, in SUBJECT: conjunction with janitorial services for the following buildings: City Ha1L Carnegie Annex, Waterloo Police Training Center, Memorial Ha1L Waste Management, and the Parking Ramp Enclosure attached to the Waterloo Building; and instruct City Clerk to publish notice. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval Expenditure Required: Unknown Source of Funds: Building Maintenane Page 34 of 188 CITY OF WATERLOO — REQUEST FOR PROPOSAL JANITORIAL SERVICES City of Waterloo, under the jurisdiction of the City Council, is seeking bids for furnishing the City of Waterloo with janitorial services for six (6) government facilities. To be considered for this project, the bidder must be familiar with the specifications set forth in the bid document; and the bidder offers to furnish janitorial services to the City as required in the bid document. This entire document shall be considered as binding,part of the contract, and must meet or exceed the specifications set forth in the Request for Proposal. The vendor with the lowest qualifying total bid or lowest individual building bid, which bests serves the interest of the City of Waterloo, will be awarded the project. The term of the contract and price shall be fixed for two (2) years, commencing on August 1, 2018, or shortly thereafter the signing of the contract. Note: There may be a 1, 2 or 3 year extension, if the City of Waterloo is satisfied with the janitorial vendor's performance at the end of the contract period. Mark Boesen, Temporary Building Supervisor 319-291-4522 ext 3065 Ed Abben, Foreman, Building Maintenance 319-269-4688 Page 35 of 188 Page 2 1. TERM OF CONTRACT: The price quoted for the two-(2) year term shall be fixed. There may be an option to extend the janitorial agreements for a one-(1), two-(2) or three (3)year period. This option may be offered to the company by the City of Waterloo if the City Council is satisfied with the janitorial vendor's performance during the initial contract period. 2. DEFINITIONS: Owner = City of Waterloo, City Council Project Manager = Temporary Building Supervisor Mark Boesen City = City of Waterloo Bidder = Vendor/Company Maintenance Depart = Building Maintenance Department 3. BUILDING INFORMATION: The six (6) City Buildings have about 84,000 square feet. City Hall Approx. 44,000 Sq. Ft. 715 Mulberry Street 175 employees, clients,public doing business Daily Cleaning Carnegie Annex Approx. 9,000 Sq. Ft. 620 Mulberry Street 25 employees, clients,public doing business Daily Cleaning Waterloo Police Training Center Approx. 8,000 Sq. Ft. 348 N. Elk Run Road Training Center(Weekly Cleaning) Memorial Hall Approx. 10,500 Sq. Ft. 104 W. 5th Street Event Center (Monthly Cleaning) Page 36 of 188 Page 3 Waste Management Approx. 8,000 Sq. Ft. 3505 Easton Ave. (Day time cleaning) Parking Ramp Enclosure attached to Approx. 4,000 Sq. Ft. Waterloo Building (Weekly Cleaning) 4. IMPORTANT DATES: PRE-BID MEETING: City Hall, City of Waterloo 715 Mulberry Street, Mollenhoff Conf. Room Tuesday, June 26, 2018 At 10:00 a.m. BID SUBMITTAL DEADLINE: THURSDAY, JULY 1212018 On or before 1:00 p.m. SUBMIT BID (& Bid Bond) TO: City of Waterloo, City Hall City Clerk's Office 715 Mulberry Street, Waterloo, IA 50703 All bids shall have prices clearly printed on the attached "FORM OF PROPOSAL". All bids are to be submitted in a sealed envelope clearly marked as follows: "BID PROPOSAL FOR JANITORIAL SERVICES—CITY OF WATERLOO, IOWA". All bids shall be accompanied with a bid security of 5% of the bid price for one year. Bid security shall be submitted with the bid proposal in a sealed envelope clearly marked as `BID SECURITY FOR JANITORIAL SERVICES". The name of the business submitting the bid must also be clearly marked on both envelopes. Any bid submitted after the specified date and/or time shall be rejected. All bids must be hand-delivered or mailed to the above address, and it shall be the sole responsibility of the bidder to ensure that the bid is received by the City at the above location and time. Any bid submitted after the specified date and time shall be rejected. NO FAXED BIDS WILL BE ACCEPTED UNDER ANY CIRCUMSTANCES. Page 37 of 188 Page 4 BID OPENING: THURSDAY, JULY 12, 2018 At approx. 1:00 p.m. City Clerk's Office, 1st Floor Conference Room 715 Mulberry Street, Waterloo, IA 50703 5. CONTRACT/PROJECT TO COMMENCE: Cleaning contract shall commence on or after August 1, 2018, and signing of the contract. Two (2) original signed contracts to be furnished by the successful bidder to be approved by the City Council and signed by the Mayor. By virtue of statutory authority, the company shall give preference to Iowa Domestic Labor, products and provisions grown, and coal produced within the State of Iowa according to the provisions of the Code of Iowa as amended. 6. BID REJECTION/ACCEPTANCE: The City reserves the right to reject any and all bids, waive informalities in bidding, or to accept the bid which best serves the interests of the City. 7. BID WITHDRAWL: All bid prices, upon submission by bidder, are recognized by the City and bidder to be irrevocable for a minimum of thirty (30) calendar days after the scheduled opening of the bids without the consent of the City. 8. BID SECURITY: Each bidder shall accompany the bid with a bid security by a bid bond, cash deposit, Cashier's Check or Certified Check on a solvent bank chartered under the laws of the United States and in accordance with the requirements of Section 384.97 of the Iowa Code as amended, in the amount of not less than 5%of the total first year of the proposed project. Bid security shall be made payable to the City of Waterloo. Bid security shall be submitted in a separate sealed envelope and be affixed to the bid. The envelope shall have the company name and address clearly stated along with being labeled as "Bid Security". Page 38 of 188 Page 5 Bid Security shall be returned to the bidders who were not awarded the contract, upon signing of the Contract. 9. PERFORMANCE BOND: Upon signing the Contract, a Performance Bond in the amount equal to the 1 sr year of the two- year contract shall be required and submitted before work commences. The Performance Bond shall be in effect until the end of the 1 sr year of the contract and contract has been satisfied and accepted by the City Maintenance Administrator and City Council. 10. TAXES & LATE FEES: The City is a governmental agency and does NOT pay taxes or late fees. 11. TERMS OF PAYMENT: The company shall submit a monthly invoice request for payment. The City shall endeavor to make payment in a reasonable time frame and manner. 12. START UP: The contractor shall strip all hard-surface floors, including stairwells, and reseal with appropriate sealers and waxes. The contractor shall deep clean all carpets. This work is to be coordinated with the Maintenance Administrator and shall occur in the first ninety (90) days of the contract start date. 13. TERMINATION OF SERVICES: Either party may terminate this agreement with a written thirty(30) day notice to the other party. 14. INTERPRETATION OF THE CONTRACT DOCUMENTS: Bidders are hereby given notice to check carefully the accuracy and arithmetic of their bids before submission of said bid. Plea of errors in the bid may never the less result in acceptance or rejection of that bid and award to the next lowest reasonable bidder. Page 39 of 188 Page 6 The vendor shall verify all sizes, locations and existing conditions prior to bidding. If any discrepancy is noted by the vendor, the Maintenance Administrator shall be notified immediately. In the event that any questions shall arise after the letting of the contract respecting the true meaning of the specifications, the matter shall be referred to the Maintenance Administrator, whose decision shall be final as to all parties of the contract. No advantage shall be taken of any manifest clerical errors or omissions or questions the vendor may have which could affect the bid before submitting the bid. 15. INSURANCE & LEGAL REQUIREMENTS: 15.1 The company shall maintain adequate liability insurance in form(s) and amount(s) sufficient to protect the City of Waterloo, its agencies, its employees, its clients and the general public against loss, damage and/or expense related to performance under the janitorial agreement. 15.2 The company shall provide a Certificate of Liability insurance naming City of Waterloo as additional insured and said insurance certifications must be provided to the City of Waterloo before or upon award and signing of the contract. 15.3 In the event the insurance coverage is canceled or modified in any way, the City of Waterloo must be notified immediately. If at any time during the contract period the company fails to maintain the minimum insurance coverage, the contract may be canceled at the City's option. 15.4 Minimum insurance requirements are as follows: 1) Comprehensive General Liability $2,000,000 2) Comprehensive Automobile Liability $1,000,000 3) Workers Compensation State Statutory 15.5 Hold Harmless—Our business partners shall defend, indemnify and hold harmless the City of Waterloo, its officers, employees, agents, and/or representatives from and against any and all claims for injury or damages arising out of the performance of the relationship,but only in proportion to and to the extent such liability, loss, expense, attorney fees, or claims for injury or damages are caused by or result from negligent or intentional acts or omissions of the business partner, its officers, agents or employees. Page 40 of 188 Page 7 16. GENERAL REQUIREMENTS: 16.1 The major cleaning shall be done after hours. The contractor's supervisory personnel must be present at all times (during the night shift)while service is being performed. All of the company's personnel must be identifiable by means of not less than a name badge with the company's identification and employee name on the badge. 16.2 The contractor will provide Maintenance Administrator with a criminal background check form on each employee having access to City facilities. The information needed would include correct name, date of birth and social security number. The Waterloo Police Department will conduct a criminal background check to verify this information, and the City will have the option of denying access at its discretion to persons it feels had had significant offenses. 16.3 The contractor's personnel shall also sign a"Confidentiality Agreement"which essentially states that any information the cleaning staff may inadvertently read in the process of performing their duties, shall remain strictly confidential. Unauthorized use or disclosure of confidential information, including but not limited to protected health information will result in disciplinary action up to and including recommendation for termination and possible imposition of fines pursuant to applicable local, state and federal laws. 16.4 Bidders are hereby given notice to check carefully the accuracy and arithmetic of their bids before submission of said bid. Plea of errors in bid may never the less result in acceptance or rejection of that bid and award to the next lowest reasonable bidder. The company shall verify all locations, measurements and existing conditions prior to bidding. If any discrepancy is noted by the company, the Maintenance Administrator shall be notified immediately. In the event that any questions shall arise after the letting of the contract respecting the true meaning of the specifications, the matter shall be referred to the Maintenance Administrator whose decision shall be conclusive. 16.5 The contractor's staff will work primarily week nights beginning at or after 5:00 p.m. and end at such time as is agreeable with both the company and the Maintenance Administrator. Weekend work will be permissible with advanced notice for special projects such as window washing, floor stripping and waxing, etc. 16.6 The contractor shall supply all paper towels, toilet tissue, hand soap, can liners, cleaning supplies and equipment to properly maintain the buildings cleanliness. Page 41 of 188 Page 8 16.7 The City shall provide adequate storage rooms for the companies use. 16.8 The company shall inform the Maintenance Department if it observes various maintenance—related problems, such as: burned out lights,plugged drains, water pipe leaks, etc. 16.9 The City's supplies and equipment shall be kept separately from the contractor's supplies and equipment. 16.10 All cleaning equipment,particularly for hard wood floors and carpet, shall be industrial professional grade and kept in good working order. Repair and/or replacement of equipment and supplies shall be the sole responsibility of the contractor. 16.11 All equipment must meet the approval of the Maintenance Administrator. 16.12 A list of all cleaning supplies,paper goods, can liners, hand soap, disinfectants, etc., used by the contractor in the performance of this contract must be submitted to the Maintenance Administrator for approval prior to contract start-up date and be agreeable to what the Administrator deems as equal or better value in quality,performance, consistency, or any other factors affecting the appearance or performance of said products, such as size and thickness of can liners and compatibility of hand soap with City soap dispensers. This list shall include product name and supplier name. 16.13 The contractor shall provide a"Materials Data Safety Sheet" for every chemical to used by the contractor. 16.14 The City will provide the contractor with access and keys to the facilities for which services are to be provided. It is the responsibility of the contractor to see that keys are NOT misplaced, lost, stolen or copied. a) The use of keys by any employee of the contractor at an unauthorized time or for an unauthorized reason may be reason for termination of the employee and/or contract. b) In the event that a key(s)provided to the contractor or its employee is lost, misplaced or stolen, the contractor will be responsible for notifying the Administrator or his/her designated representative and contractor shall pay for replacement cost of key(s) and/or if necessary, changing of lock(s). Page 42 of 188 Page 9 16.15 It is understood between the parties that the prime purpose of this contract is that the premises shall be kept clean, according to reasonable and accepted standards, regardless of the number of times an operation is required to accomplish this purpose; and the times an operation is performed as shown herein are solely for guideline purposes and may or may not constitute satisfactory performance under the contract. 16.16 Contractor shall be adjudged to have sufficient experience in this field to determine with reasonable certainty the required amount of work(and therefore workers) and materials necessary to accomplish the above-stated purpose of the contract. 16.17 It will be the responsibility of the Administrator to set up what is deemed satisfactory performance of the contractor and will be based primarily on the continuous acceptable appearance of the facilities rather than the performance of a specific duty at a specific time for a specific number of times. 16.18 All facilities shall be cleaned in a professional manner. All lighting and water usage shall be kept to a minimum as required to complete satisfactory performance of the work. Supplies and equipment shall be put away in a neat and orderly fashion, at the end of the work shift. 16.19 The contractor's management personnel shall make regular and frequent inspections to assure that work is being performed in accordance with these specifications. The management personnel shall report to the Administrator on a regular pre-agreed schedule. 16.20 The contractor will be responsible for the repair or replacement of any damaged equipment or damages to the buildings that may occur during the course of carrying out the prescribed duties. If damages cannot be repaired by the contractor, it shall be reported to the Maintenance Dept. and the cost of said repair shall be deducted from the facility's monthly invoice. 16.21 This RFP shall be considered as part of the Contract. 16.22 The monthly charge includes the services outlined in the RFP. Any work not mentioned can be negotiated and performed. These services shall be performed five (5) days per week on Monday through Friday, unless severe weather would prevent such scheduling and may make it necessary to come in on a Saturday, with prior approval of the Maintenance Administrator. Page 43 of 188 Page 10 16.23 No services will be required on holidays 16.24 One (1) additional day may be charged each Leap Year. 16.25 The contractor should direct any questions, concerns or complaints to the Maintenance Administrator or his designated representative. 17. SCOPE OF WORK: Janitorial service procedures shall be basically the same for all facilities listed in this document. But no two buildings are exactly the same; the variables such as one building may have mostly hard floors and other buildings may have mostly carpet, must be considered. Thus, time, materials and equipment may vary. It is the responsibility of the contractor to adjust staffing and cleaning procedures to specific buildings. 17.1 DAILY Routine Cleaning Services (Monday—Friday; no Sundays or Holidays) 1) Empty all trash containers. All trash containers are to be lined with plastic liners. Replace liners as needed when soiled or torn. Remove all bagged trash to dumpster provided by the City. 2) Empty all recyclable papers into clear plastic can liners. Replace liners as needed. Remove all recycle type trash to dumpster marked"Recycle". 3) Empty and clean all outdoor trash cans by entrance doors. 4) Check all office furniture, fixtures,partition top caps,windowsills, and all other horizontal surfaces for dust and obvious spills and debris. Develop schedule to thoroughly dust at least 20% all of the above each night, so that all work surfaces are cleaned at least once each week. This includes picture frames, clocks, door frames and moldings. Note: Personal work space, stations, cubicles, desks, computers, file cabinets, etc. are the responsibility of the employee working there. THESE WORK AREAS ARE TO BE CONSIDERED CONFIDENTIAL AND ARE STRICTLY OFF LIMITS to cleaning staff. Nothing is to be read or touched on, under or around these immediate work areas. If the boundaries are unclear in any area, it is the responsibility of the contractor to ask the Superintendent to clarify. Page 44 of 188 Page 11 5) Wash, sanitize and polish all drinking fountains. 6) Spot clean entrance glass and interior office partition glass. 7) Vacuum all carpeted entryways, traffic lanes and visible debris throughout facility. Develop schedule to vacuum at least 20% of total carpeted area throughout facility each day. This means wall-to-wall, edge-to-edge, under and around all furnishings. 8) Clean minor soiled spots on carpet. 9) Sweep and dust mop all hard surface floors and stairways. Wet mop with germicidal solution. 10) Kitchenettes: Clean sink, counters, wipe refrigerator and microwave. (Does NOT include washing dishes) 11) Restrooms: a. Empty trash receptacles; replace liners; wash weekly with germicidal cleaner. b. Sweep and wet mop floors with germicidal cleaner. C. Wash all basins, bowls and other fixtures with germicidal cleaner. d. Wash both sides of toilet seats with germicidal cleaner. Leave in "UP" position; put in deodorant blocks as needed. e. Wash urinals with germicidal solution; put in urinal screens and deodorant blocks as needed. £ Wash and polish all mirrors, powder shelves, bright work, etc. g. Spot clean walls and partitions. h. Fill towel, toilet tissue and soap dispensers. Page 45 of 188 Page 12 17.2 WEEKLY Services 1) Scrub &refinish or apply restoration and hi-speed buff resilient floors to maintain high gloss finish. 2) Elevators: Vacuum thresholds, dust doorjambs, wash interior and exterior of elevator with a germicidal cleaner. 3) Wash interior and exterior of entry doors, wash door handles, panic bars, and push plates with a germicidal cleaner. 4) Clean glass in doors and office entrances. 5) Maintain janitor rooms, mop sinks, and keep storage rooms in a clean and orderly fashion. 17.3 MONTHLY Services 1) Clean all door kick plates. 2) Vacuum fabric on chairs in offices and common areas, wash vinyl/leather surfaces, polish wood surfaces. 3) Vacuum return air vents, dust outside of light fixtures. 17.4 QUARTERLY Services 1) Polish wood paneling. 2) Scrub & refinish stairways. 3) Completely was restroom walls and partitions with germicidal cleaner. 4) Wash all waste baskets. Page 46 of 188 Page 13 17.5 SEMI-ANNUAL Services 1) Bonnet clean or hot water extract and deodorize all carpeted areas. 2) Dust/vacuum all window blinds. 3) Clean ALL facility windows, inside and outside. 17.6 ANNUAL Services 1) Strip and refinish all hard surface floors. 2) Deep clean all ceramic tile floors in restrooms and reseal grout where applicable. 18. REFERENCES: The bidder must provide along with the proposal the names of two (2) or more references - installations of comparable size in which the company currently provides janitorial services. Bidder must list names of firms, addresses,phone numbers and name of contact persons. Page 47 of 188 CITY OF WATERLOO FORM OF BID The bidder, having fully read this document, hereby acknowledges that this Bid Proposal completely reflects the total bid price contained herein. It is the bidder's responsibility to determine the bid price based on the bidder's own evaluation of the space to be covered and the work to be done. BASE BID PER MONTH: City Hall $ per month Carnegie Annex $ per month Police Training Center $ per month Memorial Hall $ per month Waste Management $ per month Parking Ramp $ per month TOTAL BID: $ PER MONTH ADDITIONAL POSSIBLE CHARGES (EXTRA WORK REQUESTED): $ Hourly rate per supervisor for additional work as required by the City. $ Hourly rate per employee for additional work as required by the City. Page 48 of 188 CITY OF WATERLOO FORM OF BID (cont.) Company By: (Authorized Signature) (City, State) By: (Printed Name) (Date) Page 49 of 188 VENDOR LIST - JANITORIAL SERVICE - 2018 T & C Cleaning (Tony and Candice Wagner) 319-215-0174 1110 Prestien Drive, Denver, IA 50622 Email: acw3824kmsn.com Midwest Janitorial Service (Larry McDowell) 800-249-6161 1395 N. Center Point Road, Hiawatha, IA 52233 Email: larr kmjsia.com Copy to Mary at: marykmjsia.com Nationwide Office Care (Dave Shirk) 319-240-0539 1310 S. Hackett Road, Waterloo, IA 50701 Email: d.shirk(a�nationwideofficecare.com Servpro of Black Hawk County (Scott Demuth or Debbie Robeson) 319-268-1521 2353 W. Airline Hwy, Waterloo, IA 50703 Email: Scott(cr�,servprobhc.com Email: Debbie e,servprobhc.com MJ Commercial Cleaning (Jacy Ahmed) 319-621-4662 19th Street NW, Cedar Rapids, IA 52405 Email: micommercialcleaners(a�yahoo.com Cintas Corporation (Blake Mikesell) 515-986-1309 1300 SE Gateway Dr., Ste #102, Grimes, IA 50111 515-883-0458 Email: mikesellbkcintas.com Page 50 of 188 CITY OF WATERLOO Council Communication Recominendation of appointment of Nolan Rasmusson, from the Civil Service list, to the position of Waste Water Operator at the Waste Management Services Department effective July 2, 2018, pending physical exam and drug testing. City Council Meeting: 6/11/2018 Prepared: 6/1/2018 REVIEWERS: Department Reviewer Action Date /use Maanager nennd iladt , Il rn an Approved (5/5/2018 0.44 AM t.`Ilcnp Office p pigby, Nancy Approved 6/6/2018 ... 9.35 AM ATTACHMENTS: Description Type Job DeQ c.flpdo n Me nio Personnrid lko,junsitnon 6'orr n (."ove.r Me nio Nolan Rnuwnnnussonn Rewrnunric, Cover Mernnno Mcnnio to Waterrloo Mayor and (:'ity Cuuu.nncip ('.'over Mu.^nnio Recommendation of appointment of Nolan Rasmusson, from the Civil SUBJECT: Service list, to the position of Waste Water Operator at the Waste Management Services Department effective July 2, 2018, 12endingj2hysical exam and drugtesting. esting. Submitted by: Submitted By: Steve Hoambrecker, WMS Department Director Recommended Action: Request approval of appointment Summary Statement: The Human Resources Committee approved filling this position at their March 28, 2018 meeting. Expenditure Required: $81,224.00 with benefits Source of Funds: Sewer fund Page 51 of 188 Submit resume by going to www.cityofwaterloolowa.com, clicking on Job Vacancies, reviewing the Waste Water Operator description and following directions to submit cover letter and resume. We will not accept mailed, faxed, hand-delivered or directly emailed resumes. Deadline to submit resume is Noon on Friday, April 27,2018. CIVIL SERVICE NOTICE CITY OF WATERLOO, IOWA OPEN EXAMINATION WASTE WATER OPERATOR DEPARTMENT WASTE MANAGEMENT SERVICES SALARY $25.03 per hour with$1.00 increase after 6 month probation(2.75%increase 7/1/18) FLSA NON-EXEMPT CIVIL SERVICE INCLUDED BARGAINING UNIT: MUNICIPAL EMPLOYEES LOCAL #177 GENERAL STATEMENT OF DUTIES Technical position responsible for the overall operation and maintenance of the Waste Water Treatment Plant and related facilities as assigned. Will be responsible for performing operational tasks and duties to keep the wastewater plant in compliance with National Pollutant Discharge Elimination System (NPDES) permit compliance requirements. The work is performed under the general direction of the Treatment Operations Foreman and Treatment Operations Supervisor. No supervisory responsibilities. EXAMPLES OF ESSENTIAL FUNCTIONS 8. Perforins safety standby duties when others (Illustrative Only) are working in confined spaces. These functions are considered essential for successful performance in this job classification. 9. Works outside in all weather conditions; works near and around mechanical, The essential functions are performed according to hydraulic and electrical hazards; noise level Standard Operating Procedures. The procedures have is loud; atmosphere may contain dust, been developed for the local jurisdiction based on infectious waste, toxic and explosive gases generally accepted standards for wastewater or unfavorable natural ventilation; visibility treatment facilities. might be poor and mobility limited. 1. Makes operational decisions and adjustments 10. Performs all work duties and activities in to insure compliance with NPDES permitted accordance with City policies, procedures requirements. and OSHA, City and Waste Management Services safety rules and regulations. 2. Collects samples for routine lab testing. 11. Perforins all other related duties as assigned. 3. Records and logs various operational data. REQUIRED KNOWLEDGE &ABILITIES 4. Monitors and trouble shoots plant equipment 1. Understands concepts of waste water making operational adjustment via plant treatment and has the ability to utilize that supervisory control and data acquisition experience to make operational decisions to (SCADA) system. maintain system compliance. 5. Reports need for major equipment repairs. 2. Ability to make simple mathematical calculations to make operational adjustments 6. Lifts and carries weights up to one hundred as necessary. pounds with assistance as needed. 3. Ability to assess complex operations 7. Drives light and heavy-duty equipment as problems and make decisions based on assigned. standard operating proceduresPage 52 of 188 certification - failure to obtain and maintain 4. Ability to understand and follow oral and these certifications as indicated will result in written directions. termination of employment. 5. Ability to prepare written reports, complete 3. Iowa Driver's License and good driving forins and perform required record keeping. record based on City of Waterloo driver performance criteria. Must be able to obtain 6. Mechanical aptitude. a Class A or B Commercial Driver's License within 6-month probation. A candidate with 7. Ability to operate utility vehicles, dump any of the following will not be considered trucks and other automotive and ground for employment: loss of license for any maintenance equipment under all types of reason during the period of candidacy for weather conditions. employment, if the candidate remains without a valid, current license for the 8. Ability to work in confined spaces and at position when the City issues an offer of considerable heights. employment; loss of license, plea of guilty, plea of no contest or its equivalent or 9. Ability to complete daily work sheets and conviction for OWI, reckless driving or keep thorough operations logs and other major moving violation within the maintenance records. previous five years; four or more citations for moving violations within the previous 10. Ability to communicate effectively and three-year period, excluding speeding maintain working relationships with other violations of 10 mph or less over the posted City employees and supervisors. speed limit; three or more citations for moving violations within the previous one- 11. Ability to work with people from a broad year period. After appointment to the variety of social, economic, racial, ethnic position, disciplinary action or continuing and educational backgrounds. employment status may be reviewed for the following: four or more moving violations ACCEPTABLE EXPERIENCE & TRAINING within the previous three years, three or 1. High school graduate/equivalent with work more moving violations within the previous experience in one or more of the following. one year or loss of license or conviction for (a) operations or maintenance in a water OWI, reckless driving or other major or wastewater organization; moving violation within the previous five (b) formal education in environmental years; two or more at-fault accidents within science; a three-year period while driving on City (c) operational or established skill in business. An applicant's driving record will pumping or mechanical systems. be reviewed prior to an offer of employment and at least annually after hire. Work experience must be verifiable. OR 5. Must be trained regarding Permit Required Any equivalent combination of education and Confined Space Program as required by experience that provides the knowledge, skills department head and abilities necessary to perform the essential functions of the position effectively ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or 2. Preference given to candidates with advanced without accommodation. education, especially those with Iowa waste water treatment certification. 1. Sufficient strength to perform assigned tasks including but not limited to lifting and 2. Able to obtain State of Iowa Waste Water carrying up to one hundred pounds with Operator Grade 1 Certification within 1 year assistance as needed or to move barrels of employment and Grade 2 within 3 years weighing up to five hundred pounds with of employment; able to maintain proper equipment. Page 53 of 188 2. Sufficient physical and mental stamina to examination by a physician of the City's work double shifts during flooding or other choice, including a drug test, to determine if weather emergencies. an applicant is capable of performing the essential functions of this job classification. 3. Sufficient speech and hearing that permits the Failure to pass these tests will result in employee to communicate effectively with withdrawal of employment offer. coworkers and supervisors over the telephone or a radio. 6. The City of Waterloo reserves the right to conduct a background investigation including 4. Sufficient personal mobility that permits the education, employment and criminal history employee to operate large and small vehicles checks on any applicant being considered for in all types of weather, move from one waste this position treatment facility to another and work in cramped spaces or difficult to reach areas. 7. Must submit to and pass Civil Service oral examination. 5. Sufficient manual dexterity and coordination for safe operation of manual and powered WORK SCHEDULE equipment; ability to grasp/grip tools, Scheduled shift is generally 7:00 a.m.-3:00 p.m. with switches and valves. a twenty-minute paid lunch and rotating weekends. Subject to emergency call or longer shifts during 6. Sufficient depth perception, peripheral vision flooding or other emergency conditions. and color vision to work around machinery, operate equipment and identify indicator EXAMINATION INFORMATION lights on control panels. Qualified applicants who apply by the deadline date will be required to appear before an oral examination 7. Sufficient hearing to diagnose machinery panel consisting of a minimum of three people who problems and to communicate with have expertise in the areas being tested. An coworkers. individual must receive a minimum average score of sixty points out of one hundred to achieve a passing MISCELLANEOUS score on the oral examination. The top applicants, as 1. Must wear personal protective equipment ranked by their scores on the oral examination will be whenever and wherever necessary such as the individuals placed on the certified list. Applicants safety shoes, safety glasses, hardhat, hearing who qualify as outlined and are full time regular protection,respirator and gloves. employees of the City of Waterloo shall have one additional point per full year of employment up to a 2. Must wear standard uniform as supplied by maximum of five points added to their final score. City Honorably discharged men and women from the military or naval forces of the United States who 3. Must comply with City of Waterloo qualify per provisions of Chapter 35 of the Code of Residency Policy for Critical Employees Iowa and who are citizens and residents of the United (physically reside within ten-mile radius of States shall have five additional points added to their Waterloo City Hall-will be given reasonable final score upon submission of their DD214 or ten compliance period as determined by points added if they were awarded a Purple Heart or department head). Must maintain a local have a service connected disability. telephone number in order to be contacted during emergencies. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date 4. Must submit to Department of Transportation will be notified of the time, place and date of the requirements including pre-employment, examination. post-accident, reasonable suspicion, random A.A./E.E.O. and return-to-duty/follow-up alcohol and drug Minority, female & disabled individuals are testing. encouraged to apply. 5. The City of Waterloo requires a physical WASTE WATER OPERATOR DESCRIPTION 18 March 2018 Page 54 of 188 PERSONNEL REQUISITION FORM ftft"-Wffg MAR 21201 1,."f216&as applicable: Z To start,recruiting or civil set-vice process and/or Z To fill a vacancy 0 Active Civil Set-vice List Expires: 1 0 12Y A proposed mmm job description and questionnaire ust accopany this forat time of cor Human Resources. Position Title: Wa1g.Water Operator Department: Waste MaqgXement Sesvices ReportsTo.- Brian Bowman ......... .....---- Work Location: 3.0.5 Easton Ave Z Regular Full 'lime ElTemporary mull Time fro to 0 Regular Part Time D 'Femporary Part Time from to E] Regular 7-Month Intern/Co-op Student from to lyp -�Iof Position: Recommended Recruitment Sources: Civil Service Position: Z Yes No Ll Internal Posting Only Bargaining Position: Z Yes El No [I Internal Posting and External Advertising Bargaining Group: '- 7 1.7 Non-bargaining Position: 0 Yes Z No (.',omplete the following if the requisition is to fill a vacancy- 0 New Position or Z Replacement Position for. Rigk,.IJplrf7QpPrator (specify ncuinb— en Date incumbent terminated employment: .03/3O.W.]-8 Date of final payout. Anticipated start date: ASAP-06/01./18No. ofiiout-s/week: 40 Work schedule: 7-3 Justification of need for position: Minurnurn staffing requirements were established to operate the Waste Management Plant and we are currenly below that level. What are the likely consequences if the position is riot filled? More overtime, not meeting our minium staffing reaquirements. Efficiencies of the operational requirements would be effected. APPROVALS Annual salary requirements: Hourly Rate: Benefits: (Payroll taxes,pension,health ins...assuming farnfly) Is position budgeted for this and future Ys'? [:] Yes No If no, how will position be funded? -----.-_, Approved sulaject to the following conditions: __.. ---------- - ----------- 1 -g Depa ent He, M 1z Date it tin 01' (IM, r esources Director Date ifu­rnait R'e-sou"r-(e s­Cor-n'rnittec—Ch a-Tr-p-"trs-o­j i" Date - Created 8/7/2014 Page 55 of 188 k Page 56 of 188 Nolan. Rasmusson 1134 Viking Rd. Story City, LA 50248 (515) 290-6168 notanrasmusson@gmail.corn Education Roland Story High School Graduation: 2009 Work Experience Ames Water Pollution Control—Ames, IA August 2017- Present Maintenance Worker • Assist operators on maintenance of equipment • Preventative maintenance • Upkeep of grounds and facilities Iowa State University—Ames, IA August 2016- August 2017 Groundskeeper I • Maintain assigned portion of campus • Work Nvith crew to remove snow in winter months • Complete a variety tasks assigned to team Ames Lawn Care and Maintenance—Ames, IA March 2016- Present Chemical Applicator & Operator • Applied chemicals to residential and commercial grounds • Worked with a team of operators Service Unlimited—Story City, IA May 2009- March 2016 Owner& Operator 0 Ran day to day operations of a. small business a Managed lawns of contracted accounts 0 Applied chemicals to residential and commercial grounds references Jim McFlvogue- Ames Water Pollution Control Plant Superintendent (515) 232-7423 Joe Krebs- Acting Water pollution Control Plant Assistant Superintendent (5 15) 232-7423 Marc Ploessl-Owner of Ames Lawn Care and Maintenance (515) 291-8074 Page 57 of 188 ""'I '""'Y" of WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. •Waterloo, IA 50702 • (319) 291-4553 * • Steve Hoambrecker, Director June 5, 2018 Memo to Waterloo Mayor and City Council: RE: Resolution, approving Nolan Rasmusson, Wastewater Operator, Waste Management Services Background Discussion Waste Management has 6 full time wastewater operator positons budgeted and currently has two vacancies due to the retirements of Dan VanEe and Rick Hild. The position was approved by the internal Personnel Requisition committee, advertised with 29 applicants. Seven candidates were selected for interviewing based upon their credentials, with five of those candidates being interviewed. All five of those candidates were approved by the Civil Service Committee on May 31, 2018. 1 have selected Nolan Rasmusson, currently employed at the Ames WWTP, to fill one open approved vacancy at this time. If approved by the Waterloo City Council, he is available to start on July 2, 2018. This is an essential position in the Waste Management Services Department,. Recommended Action It is recommended that the city council approve the associated resolution to approve the appointment of Nolan Rasmusson for the waste water operator position in Waste Management Services Department. Page 58 of 188 CITY OF WATERLOO Council Communication Recominendation of appointment of Jordan Schmitz to the position of Park Maintenance II Crew Leader in the Leisure Services Department, effective June 12, 2018, subject to physical examination and drug screens. City Council Meeting: 6/11/2018 Prepared: 6/4/2018 REVIEWERS: Department Reviewer Action Date u.nara;re Sews ces lluntinnng, PaL.p Approved 6/4/2018 5:37 P (.'Ilerk Otr'ince Ilipt") > 114armcy Approved 6/6/2018 ... 9.37 AM ATTACHMENTS: Description Type llerso nnnnn;i pZn,ip.insitllorrn Fornnnu Covet Menlo Recommendation of appointment of Jordan Schmitz to the position of Park SUBJECT: Maintenance II Crew Leader in the Leisure Services Department; effective June 12. 2018, subject to physical examination and drug screen. Submitted by: Submitted By: Paul Huting, Leisure Services Director Recommended Action: Recommend Approval of appointment. Summary Statement: The Civil Service List for this position was certified on 8/10/17. This appointment is to fill a vacancy due to a 3/30/18 retirement. Salary $53,664 Expenditure Required: Benefits $16,491 (single coverage) Source of Funds: This position is fully funded in the 4100 Parks Budget This appointment would support the City of Waterloo Plan: Strategy 1.7 - Seek ways to create a live, work, learn, and play environment Policy Issue: with amenities that attract and retain population in Waterloo Strategy 4.5 - Maintain facilities that support quality of place. This position provides hands-on labor and leadership critical for maintenance of turf and landscape areas in parks, r.o.w. areas, and flood Background Information: control levees. This also is a key position for snow removal, trails sweeping, and flood readiness operations.This appointment is to fill a vacancy due to a 3/30/18 retirement. Page 59 of 188 PERS NNELUISIT.I®N FO � RECEIVED SAY 2 5' 2Q18 Check as applicable: ❑ To start recruiting or civil service process and/or To fill a vacancy y ® Active Civil Service List Expires: 819118 A proposed dab description and questionnaire must accompany this form at time of submission to Human Resources. >ti sF*�xA:@*�xx�Y�k'ck�drkk�x'.tFy,YxzY nir$�e�c��x&4tdt:E eFde;oY eF 3r�k*x*t'.r kic s�9r k�;ek*�nE 9r*�*9r�keF�xe4 dr icdcsFKFa'r e4r'.e:4rY�i-9ck�Yr��dF r'reYx Position Title: Park Maintenance II-Crew Leader Department: Leisure Services Reports To: Cily Forester Work Location: Reports to 1101 Cam bell Ave. Em to ment Status: ®Regular Full Time ❑Temporary Full Time from to ❑ Regular Part Time ❑Temporary Part Time from to ❑Regular 7-.Month ❑ Intern/Co-op Student from to T Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑No ❑Internal Posting Only Bargaining Position: ®Yes ❑No ❑Internal Posting and External Advertising Bargaining Group: 177 Non-bargaining Position: ❑ Yes ®No Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for:Dennis OltroggtPark Maintenance U-Crew Leader (Specify name and title of former incumbent) Date incumbent terminated employment: 3/30/18 Date of final payout: 4/20/18 Anticipated start date: 6/01/18 No, of hours/week: 40 Work schedule: Mon-Fri lam-3:30 m Justification of need for position: This position is required to maintain turf and landscape areas in parks,rights-of- way,and levees. This position is also critical in snow removal operations,recreational trail sweeping,equipment maintenance, and supervising temporary seasonal employees. What are the likely consequences if the position is not filled? Longer mowing cycles resulting in violation of the city code&Corps of Engineers levee requirements;Longer time spans to clear snow from lots&sidewalks in public areas resulting in violation of city code;Lack of eicient seasonal work force due to no supervision at work site. APPROVALS Annual salary requirements: $53,664 - Hourly Rate: 25.80/hr Benefits: $26,237 (Payroll taxes,pension,health ins.-assuming family) Is position budgeted for this and future FYs? ®Yes ❑No If no,how will position be funded? Approved subject to the following conditions: Submit t'tig Departrraertt Head Date Mao - Y •, ,� '; r r. ... t 3 to Chief Financial Officer Date ari Itcstiures Direistnr bafe ��1z 1r Page 60 of 188 I CITY OF WATERLOO Council Communication Motion to approve application for Fireworks Display at Bamboo Ridge Campgrounds, 4550 Hess Road, on July 2, 2018 beginning at 9:45 p.m., lasting approximately 10 minutes, in conjunction with the Bamboo Ridge Campground Fireworks event. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date 1 nre Rew etiie Ifig T am y Approved 6/6/2018 ... OM Motion to approve application for Fireworks Display at Bamboo Ridge SUBJECT: Campgrounds, 4550 Hess Road, on July 2, 2018 beginning at 9:4512.m., lasting approximately 10 minutes, in conjunction with the Bamboo Ridge Campground Fireworks event. Submitted by: Submitted By: Pat Treloar, Chief of Fire Services Page 61 of 188 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 6/11/2018 Prepared: REVIEWERS: Department Reviewer Action Date �:^nig dmneen'namp fflgby, 1" mmcy A.pproved 6/6/20 b kp ... tl tl-02 A ATTACHMENTS: Description Type ❑ 1:3orids for cou:mnefl aapp:rrovaap 6.1 1.18 Backup l ammlaap SUBJECT: Bonds. Page 62 of 188 BONDS FOR COUNCIL APPROVAL June 11, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 3398382 ALLEN NIEDERT dba NIEDERT CONSTRUCTION AND REMODELING WATERLOO, IA IA 594558 BLACK HAWK CONTRACTING & DEVELOPMENT dba ROOFF DEVELOPMENT LLC WATERLOO, IA 6179969 DC CORPORATION WATERLOO, IA 7900468814 DUSTIN & KATHERINE HOGENDORN WATERLOO, IA W150317464 ELIFONSO MARTINEZ WATERLOO, IA SUR0006390 HR GREEN, INC. CEDAR RAPIDS, IA IA 595956 PAUL ZESCHKE dba ZMA WATERLOO, IA IA 5130083 ROOFF CONTRACTING & MFG. dba BLACK HAWK PLUMBING WATERLOO, IA Page 63 of 188 CITY OF WATERLOO Council Communication Asbestos abatement services at 807, 809-811 East 4th Street. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date 1lptunntn'prgyl& Zounkig Seliroeder, .n-ic Appi-owed 6/6/20 V 8 ... p p:08 AM t`llerk Office Eveni, L-eA.t-gni Appi-owed 6/6/2018 ... p p.45 AM ATTACHMENTS: Description Type 807 N-uulpc�-ty Report Covet Men/no A.spuuuQ tos Si..irvey Rep oft Covet Mento 809°811 Pii-by eifty R.cp girt (."4bveir Memo p .p B p. .optiiest fioif ppids t."ove.r Me.n-nut Co nhtu,ud ("'over Mc n-nit 1.id ..p"ab 13utc uunr Materitull Motion to receive and file proof of publication of notice of public hearing HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract; etc. SUBJECT: Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding contract to Abatement Specialists of Cedar Rapids} Iowa in conjunction with asbestos abatement removal services at 807 E. 4th Street in the amount of$3,777 and for 809-811 East 4th Street in the amount of$4,485. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The properties at 809-811 East 4th Street were acquired through Iowa Code Summary Statement: 657A. The property at 807 East 4th Street was donated to the Boys and Girls Club. Expenditure Required: Unknown Source of Funds: Nuisance Policy Issue: Nuisance Abatement and Economic Development, policy 1, 3 and 4. Page 64 of 188 Legal Description for 809-811 East 4th Street Lot No.Three (3) and the north One-half of Lot of Lot No. Two (2) in Block No. Sixty-eight(68) in the Cooley Addition to waterloo, in Black Legal Descriptions: hawk County, Iowa. Legal Description for 807 East 41h-Street/525 Pine Street COOLEY ADDITION N 20 FT S 30 FT E 110 FT OF LOT 2 BLK 68, locally known as 807 E. 4TH Street/525 Pine Street, Waterloo, Iowa 50703. Page 65 of 188 1/31/2018 Printable Map Output Black Hawk County Parcel Map Parcel I D: 8913-24-307-008 Deed Holder: LEDERMAN BRAS PROP MOMT CO L L C Contract Buyer: DILLARD,CHARLES Parcel Address: 807 E 4TH ST, WATERLOO, IA 50703 1 F aXurod ruaAnanrp @� MOW Phat- y I d Ulack H-1,Ca. / io fl dxPt v. µarks t.P'.Q 3-h... I City Li— f / l olhnad,.,tlln, rrnatna %i � tostlUlnt wnlnYnenra lr i imrrr�i2.rusri��b'NI�UYIL�� Yh�fi��'"!((vlN6�f ,'�ffudPi&Sfili�M�Y'�, *`•,� r , i ,� amu✓ �p� A1� cr�arato�t ilh r xctlM ' ai vyra�twt 11cl 1"24XVI LSRJ Ing. d �% Black Hawk County,Iowa Map Disclairnor:This map does not represent a survey,No liability is assumed for the accuracy 316 East 5th Street of the data delineated herein,either expressed or implied by Black Hawk County,the Black Waterloo, Iowa 50703-4774 Hawk County Assessor or their employees,This reap is compiled from official records, Phone:(319)1333-3002 including plats,surveys,recorded deeds,and contracts,and only contains information required Fax: (319)1333-3070 For local government purposes.See the recorded documents for more detailed legal E-mail:adydot¢sr ri�c�:�lr9au;k,-P�awB.'is.u.rs.�ara information. i I t f 1"f I I I Page 66 of 1 l S 1/31/2018 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION `' Parcel ID Deed Holder Tax Mail to Address $$13'24307-00$ LEDERMAN BROS PROP MGMT CO L L C DILLARD,CHARLES 807 E 4TH ST PDF No. IMap Area Contract Buyer WATERLOO, IA 50703-0000 13 E WATERLOO-C DILLARD,CHARLES PropertyPropeqy Address Current Recorded Transfer 807 E 4TH ST Date Drawn Date Filed Recorded Document pe r 525 PINE ST 6/21/2007 6/26/2007 2007 027647 D WATERLOO, IA 50703-0000 ', SALES BUILDING PERMIT a Date mount NUTC 1 Type Date Number mount Reason 3/51200750,000 INORMAL ARMS-LENGTH 4/16/2007 WA0285 1,100 Siding TRANSACTION - PRIOR 09/Contract 9/13/2002 WA HA 0973 2,000 C 5/1312002 WA 0226 12,000 Int-Remodel 1/25/1999 0053 600 Int-Remodel ASSESSED VALUES/CREDITS Year EEC,— I. 100% Land Multi-Residential Land IDwelling Building ITotal cres Value 2,200 10 10 8,460 50,660 0 Y" Taxable Land Multi-Residential Land Dwelling Building Total Value 1,980 10 0 3,614 5,594 i' i Year Class 2016 C 100% Land Multi-Residential Land Dwellin Buildin otal cres Value 2,200 0 0 8,460 50,660 0 r E ble Land Multi-Residential Land Dwelling Building otal 1,980 0 0 3,614 5,594 Year Class 2015 C 100% Land Multi-Residential Land Dwelling Building otal cres Value 2,200 0 0 8,460 50,660 0 axable Land Multi-Residential Land elling Building otal aloe 1,980 0 0 3,614 5,594 5 0; v' TAX INFORMATION ASSESSMENT YEAR 2016 PAYABLE 2017/2018 Tax District 941311 -WATERLOO LOGAN UR AMD1 TIF l Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax s Cor 50,660 45,594 0 40.33157 $1,838.88 $1,838.00 Nocorp 0 0 0 0 $0.00 1 Homestead Disabled Veteran Property Tax Relief Ag Business Property Tax Credit Credit Credit Credit Credit Cor $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 s LEGAL COOLEY ADDITION N 20 FT S 30 FT E 110 FT OF LOT 2 BLK 68 Page 67 01 18 a http:l/www2.co.black-hawk.ia.us/websitelbhmap/bhRepDet.asp?apn=891324307008 1183 f 1 s 1131/2018 Black Hawk County Detailed Parcel Report LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Sq, Ft. 22 22 100 1DD 0 2200 0.05 !Dimensions Totals: 2200 0.05 COMMERCIAL BUILDINGS AND ADDITIONS T pe Descri tion ear Built rea Stories Store- Retail Small B1-1S C'BLK 1922 1854 1 Style C'Blk- Frame Additional Base Square Feet 1,854 u Information Basement Square Feet 0 GBA Square Feet 1854 Item Quantity Plumbing Toilet Room 2 Lavatory 1 Sink-Kitchen 1 Extras Description Item Count Extended Description EXTERIOR COOLER 1 Quantit =64.00, Units=S uare Feet, Hei ht=0 Description Size Ftr& Fdtn C'Blk or Tile 0: LF Exterior Wall C'Blk or Tile- 0: LF Interior Wall Drywall or Equiv 0: LF Windows Incl, w 1 Base 0: LF of Wall Fronts/Doors Incl. w 1 Base 0: LF Roof 3-PI Compo!Waod Deck 1854: SF Ceiling Suspended Blk-Mineral 1854: SFIStory Verticals & Ceilin Dr wall -Textured 0: SF/Ston Horizontals Struct. Floor R'Concrete 4" 1854: SF Floor Cover Asphalt Tile 1854: SF Partitions Retail Store Small 1854: P/Unit Framin Wood -Avera e 1854: SF HVAC Combination FHA-AC 1854: SF Lighting Retail Store (Small) 1854: SF Exterior Wall Stucco on C'Blk 0: LF Exterior Wall Vinyl - Frame 0: LF Floor Cover Vinyl Sheet 0: SF Ent Status: Inspected i. i ...................................... Page 68 of 18 http://www2.co.black-hawk.ia.us/wobsitelbhniap/bhRepDet.asp?apn=891324307008 3 1/31/2018 Black Hawk County Detailed Parcel Report e r f l` / Nr EXT COOLER NC [641 g& k 7P7 103 l E91.1s CTLK [18641 10 w�.rv. mrvummu,aun�mmor�mmmz;�ry �C1ate Website Last Updated 01/2 512 018 i j i Page 69 of 18§ http://www2.co,black-hawk.ia.us/website/blii-nap/bhRepDet,asp?apn-891324307008 3 AWK Y I t i r l L ASBESTOS INSPECTION REPORT City of Waterloo 807 / 811 East Fourth Street Waterloo, IA 9G. Project Report Dated: May 17, 2018 Page 70 of 188 AWK Y Iti r L I. CONTENTS A. ASBESTOS INSPECTION REPORT 1. LOCATION 2. CONTACT PERSONS 3. DATE OF INSPECTION 4. FIRM PERFORMING THE INSPECTION 5. LICENSING OF ACCREDITED INSPECTOR(S) 6. BULK SAMPLE LABORATORY 7. LABORATORY ACCREDITATION B. SCOPE OF WORK / INSPECTION NOTES C. SUMMARY OF ASBESTOS MATERIALS D. BULK SAMPLE ANALYSIS / CHAIN OF CUSTODY E. ASBESTOS CONTAINING MATERIAL PHOTOS Page 71 of 188 AWK Y Iti r L A. ASBESTOS INSPECTION REPORT DATA 1. LOCATION(s) 807 / 811 East Fourth Street Waterloo, Iowa 2. CLIENT CONTACT Chris Western Planning and Zoning Department 715 Mulberry Street Waterloo, IA 3. DATE(s) OF INSPECTION May, 2018 4. FIRM PERFORMING INSPECTION Hawkeye Environmental 814 Wood Lily Road Solon, IA 52333 5. INSPECTOR LICENSING State of Iowa License # (s): 17-8789 Cody Henneberry 17-8790 Michael Johnson 6. LABORATORY USED FOR BULK SAMPLE ANALYSIS Environmental Testing Laboratories, Inc. 38900 Huron River Drive Romulus, MI 48174 7. LABORATORY ACCREDITATION NVLAP (Nation Voluntary Laboratory Accreditation Program) Lab Code: 201028-0 Page 72 of 188 AWK Y Iti r L B. SCOPE OF WORK Methods and Procedures: The commercial properties at 807 / 811 East Fourth Street, Waterloo, Iowa were inspected for the City of Waterloo prior to scheduled demolition which may disturb asbestos containing building materials in accordance with NESHAPS (National Emission Standards for Hazardous Air Pollutants) regulations. Field sampling methods were based on (NESHAPS) National Emission Standards for Hazardous Air Pollutants) protocols. Representative samples of suspect building materials were taken from Homogeneous Areas (HA-defined as similar in age, appearance and function). The purpose of this inspection was to identify quantities and locations of asbestos containing building materials prior to demolition of the structures. Bulk samples of suspect asbestos containing materials (ACM) were analyzed by Polarized Light Microscopy (PLM) with dispersion staining, as described in 40 CFR Part 763 and NESHAPs. Each sample was analyzed for the six different types of fibrous asbestos forms, of which a percentage, by volume, is estimated and summarized. If further analysis and quantification is warranted, this analysis is performed by EPA 600/R-93/116 with 400 or 600 Point Count Procedure. Further analysis of samples may also be performed at the client's request using Transmission Electron Microscopy (TEM). Sample analysis was performed by Environmental Testing Laboratories, Inc., of Romulus, Michigan. EMSL is accredited by the National Institute for Standards and Technology for Polarized Light Microscopy analysis under their NVLAP (National Voluntary Lab Accreditation Program). Asbestos Containing Building Materials (ACBM)s and their control during renovation or demolition activities is regulated in Iowa by the Iowa Department of Natural Resources. Specific questions about testing or abatement activities may be directed to Mr. Tom Wuehr, Iowa DNR - Air Quality Division. Tom.Wuehr(a-DNR.lowa.gov 515-494-8212 Additional forms, guidance and technical information regarding asbestos can be found on the DNR website at: http://www.iowadnr.govlair/prof/asbestoslasbestos.htmi Page 73 of 188 AWK Y ItI F L INSPECTION NOTES In accordance with your request and authorization Hawkeye Environmental, LLC has performed and asbestos survey for the project referenced above. It is our understanding that the buildings will be demolished which has the potential to disturb all building materials. It is the intent of this survey to determine if any of the materials with potential for disturbance are asbestos containing. The structures are commercial buildings which are now vacant. These structures are in average to poor condition. Roof or roofing systems were sampled and included in this report. Roofs have been patched / repaired multiple times. All gray/ black patching material from the 811 building is asbestos containing. If the abatement contractor has any questions about quantities or locations of materials, they must contact the owners representative for clarification prior to bid. A representative number of samples were collected from all suspect asbestos building materials. Page 74 of 188 AWK Y Iti r L C. SUMMARY OF ASBESTOS BUILDING MATERIALS 807 East Fourth Street Surfacing Materials Material Description Location Quantity None Thermal Systems Insulation Material Description Location Quantity None Miscellaneous Materials Material Description Location Quantity Roof Tar/Patch Gray/Black Freezer Roof 40 LF Mastic/Tar(roof) Black E. Roof Parapet Wall 160 LF Mastic (under 12"tile) Black (dark gray tile) E. Half of Building 990 SF L.S. — Lump Sum (contractor to quantify) All quantities supplied are estimates. Contractors must field verify all material conditions and quantities for bidding purposes. Page 75 of 188 AWK Y ItI r L 811 East Fourth Street Surfacing Materials Material Description Location Quantity None Thermal Systems Insulation Material Description Location Quantity None Miscellaneous Materials Material Description Location Quantity Chimney Tar Black Roof <40 LF Tar/ Mastic(parapet cap) Gray/Black Roof 40 LF Roof(including roof Roof Flashing (all layers) Black penetrations and curbs) 250-275 LF Tar Patch (roof field) Gray/Black Roof throughout L.S. L.S. — Lump Sum (contractor to quantify) All quantities supplied are estimates. Contractors must field verify all material conditions and quantities for bidding purposes. Page 76 of 188 AWK Y I t i r I IIL BULK SAMPLE ANALYSIS City of Waterloo 807 / 811 East Fourth Street Waterloo, Iowa Page 77 of 188 ENVIRONMENTAL TESTING LABORATORIES, INC. 38900 HURON RIVER DRIVE,SUITE 200 RoMULUS,MICHIGAN 48174 (734)955-6600 REVISED REPORT FAX:(734)955.6604 To : Hawkeye Environmental Project Location 814 Wood Lily Rd 807 E.4th St. Solon, IA 52333 Attention : Steve Henneberry Client Project : N/A ETC Job : 206563 Report Date : 5/17/2018 Login# Sample ID Work Requested Completed 728669 001 Asbestos Analysis 5/15/2018 728670 002 Asbestos Analysis 5/15/2018 728671 003 Asbestos Analysis 5/15/2018 728672 004 Asbestos Analysis 5/15/2018 728673 005 Asbestos Analysis 5/15/2018 728674 006 Asbestos Analysis 5/15/2018 728675 007 Asbestos Analysis 5/15/2018 728676 008 Asbestos Analysis 5/15/2018 728677 009 Asbestos Analysis 5/15/2018 728678 010 Asbestos Analysis 5/15/2018 728679 011 Asbestos Analysis 5/15/2018 728680 012 Asbestos Analysis 5/15/2018 728681 013 Asbestos Analysis 5/15/2018 728682 014 Asbestos Analysis 5/15/2018 728683 015 HA#1 Asbestos Analysis 5/15/2018 728684 016 HA#1 Asbestos Analysis 5/15/2018 728685 017 HA#1 Asbestos Analysis 5/15/2018 728686 018 HA#2 Asbestos Analysis 5/15/2018 728687 019 HA#2 Asbestos Analysis 5/15/2018 728688 020 HA#2 Asbestos Analysis 5/15/2018 This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal ('government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. if the reader of this inforniation is not the intended recipient or an employee of its intended Page Of �recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receivais information in error,please notify ETL immediately. Thank you. ge 78 of 188 Client Project : N/A ETC Job : 206563 Report Date : 5/17/2018 Login# Sample ID Work Requested Completed 728689 021 Asbestos Analysis 5/15/2018 728690 022 Asbestos Analysis 5/15/2018 728691 023 Asbestos Analysis 5/15/2018 728692 024 Asbestos Analysis 5/15/2018 728693 025 Asbestos Analysis 5/15/2018 728694 026 Asbestos Analysis 5/15/2018 728695 027 Asbestos Analysis 5/15/2018 728696 028 Asbestos Analysis 5/15/2018 728697 029 Asbestos Analysis 5/15/2018 728698 030 Asbestos Analysis 5/15/2018 728699 031 Asbestos Analysis 5/15/2018 Reviewed by: 1. Quality Assurance Coordinator This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. if the reader of this information is not the intended recipient or an employee of its intended Page 2 Of recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receivis information in error,please notify ETL immediately. Thank you. Page 79 of 188 cw5 Environmental Testing Laboratories,Inc. IMCA�qCertificate of Analysis Suite Huron River Drive, Y11D'!'' Suite 200,Romulus,Michigan 48174, (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206563 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 807 E.4th St. Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728669 Tar Grey 93%Other 7%Chrysotile 001 Non-Fibrous Freezer Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728670 Vent Tar Black/Grey 5%Cellulose 95%Other None Detected 002 Non-Fibrous Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728671 Parapet Mastic Black 2%Cellulose 95%Other 3%Chrysotile 003 Non-Fibrous NE Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728672 Flashing Black 2%Cellulose 98%Other None Detected 004 Non-Fibrous NE Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728673 Tar Paper Black 50%Cellulose 50%Other None Detected 005 Fibrous NE Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728674 Roof Field Black 2%Cellulose 98%Other None Detected 006 Non-Fibrous Bottom NE Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 3 Of 8 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are g related to only to samples that were tested. Page 80 of 188 cw5 Environmental Testing Laboratories,Inc. IMCA�qCertificate of Analysis Suite Huron River Drive, Y11D'!'' Suite 200,Romulus,Michigan 48174, (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206563 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 807 E.4th St. Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728675 Roof Field Black 2%Cellulose 98%Other None Detected 007 Non-Fibrous Middle NE Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728676 Roof Field Black 2%Cellulose 98%Other None Detected 008 Non-Fibrous Top NE Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728677 Shingle Black/Green 1%Cellulose 99%Other None Detected 009 Non-Fibrous Bottom-SW Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728678 Shingle Black/Grey 1%Cellulose 99%Other None Detected 010 Non-Fibrous Middle-SW Roof Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728679 Roof Field Black 1%Cellulose 99%Other None Detected 011 Non-Fibrous Over Shingles Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728680 Roof Membrane Grey 1%Cellulose 99%Other None Detected 012 Non-Fibrous Roof Membrane Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 4 Of 8 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are g related to only to samples that were tested. Page 81 of 188 cw5 Environmental Testing Laboratories,Inc. IMCA�qCertificate of Analysis Suite Huron River Drive, Y11D'!'' Suite 200,Romulus,Michigan 48174, (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206563 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 807 E.4th St. Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728681 Drywall White 3%Cellulose 97%Other None Detected 013 Non-Fibrous West Room Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728682 Drywall Tape White 100%Other None Detected 014 Fibrous West Room Homogenous Analyst:Liliane Mason Date Analyzed: 05/15/2018 728683 Drywall Joint Compound White 1%Cellulose 99%Other None Detected 015 HA#1 Non-Fibrous West Room Homogenous Layer-1 Analyst:Liliane Mason Date Analyzed: 05/15/2018 728683 Texture White 1%Cellulose 99%Other None Detected 015 HA 91 Non-Fibrous West Room Homogenous Layer-2 Analyst:Liliane Mason Date Analyzed: 05/15/2018 728684 Drywall Joint Compound White 100%Other None Detected 016 HA 91 Non-Fibrous Bathroom Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728685 Drywall Joint Compound White 100%Other None Detected 017 HA#1 Non-Fibrous NE Room Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 5 Of 8 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are g related to only to samples that were tested. Page 82 of 188 cw5 Environmental Testing Laboratories,Inc. IMCA�qCertificate of Analysis Suite Huron River Drive, Y11D'!'' Suite 200,Romulus,Michigan 48174, (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206563 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 807 E.4th St. Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728686 Spray Applied Texture White 100%Other None Detected 018 HA#2 Non-Fibrous West Room Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728687 Spray Applied Texture White 100%Other None Detected 019 HA#2 Non-Fibrous West Room Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728688 Spray Applied Texture White 1%Cellulose 99%Other None Detected 020 HA#2 Non-Fibrous West Room Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728689 Plaster Brown 100%Other None Detected 021 Non-Fibrous NE Corner Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728690 Plaster Brown 100%Other None Detected 022 Non-Fibrous SE Corner Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728691 Plaster Brown 100%Other None Detected 023 Non-Fibrous Closet Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 6 Of 8 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are g related to only to samples that were tested. Page 83 of 188 cw5 Environmental Testing Laboratories,Inc. IMCA�qCertificate of Analysis Suite Huron River Drive, Y11D'!'' Suite 200,Romulus,Michigan 48174, (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206563 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 807 E.4th St. Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728692 Exterior Plaster Grey 3%Fiberglass 97%Other None Detected 024 Non-Fibrous Exterior Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728693 Exterior Plaster Grey 2%Cellulose 98%Other None Detected 025 Non-Fibrous Exterior Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728694 12 In.Floor Tile Dark Grey 100%Other None Detected 026 Non-Fibrous E Half Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728695 Mastic Black 2%Cellulose 96%Other 2%Chrysotile 027 Non-Fibrous E.Half Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728696 12 In.Floor Tile Light Grey 100%Other None Detected 028 Non-Fibrous W.Half Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728697 Mastic Black 100%Other None Detected 029 Non-Fibrous W.Half Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 7 Of 8 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are g related to only to samples that were tested. Page 84 of 188 Environmental Testing Laboratories,Inc. IMCALL:qcw5 Certificate of Anal sis Suite Huron River Drive, Y ID!11 Suite 200,Romulus,Michigan 48174, (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206563 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 807 E.4th St. Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728698 Linoleum Cream 80%Cellulose 20%Other None Detected 030 Fibrous E.Room Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 728699 2x4 Ceiling Tile White 45%Cellulose 5%Other None Detected 031 Fibrous 50%Mineral wool E.Room Homogenous Analyst:Renee Renauer Date Analyzed: 05/15/2018 Lab Supervisor/Other Signatory "----,_-..- Analyst: Liliane Mason Analyst: Renee Renauer 400 Point Count Results by EPA 600/R-93/116 PLM(denoted by"PC") Item 198.1:PLM Methods for Identifying and Quantitating Asbestos in Bulk Samples Item 198.6:PLM Methods for Identifying and Quantitating Asbestos in Non-Friable Organically Bound Bulk Samples EPA 600/R-93/116:Method for Determination of Asbestos in Bulk Building Materials EPA 600/M4-82-020:Interim Method for Determination of Asbestos in Bulk Insulation Samples ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 8 Of$ considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 8 f 188 related to only to samples that were tested. ENVIRONMENTAL TESTING LABORATORIES,INC Asbestos/Mold �I 38900 HURON RIVER DRIVE iIb�uik Asb ROMULUS,MICHIGAN 48174 M (734)955-6600 Chain of Custody FAR:(734)9922261 wwvv.2etl.corn ETL Project##: Client:Hawkeye Environmental Contact:Steve Henneberry Project Location/Name: Phone:319-333-7420 Address: Fax: yiv ^ 814 Wood Lily Road,Solon,IA 52333 — ..........—.— E-mail:Steve@hawkeyeenv.com Client Project#: ._.........................--.----------- ---------- - — - Please Provide Results: a Email ❑ Fax ❑Verbal ❑Other Date Sampled: h - Turnaround Time(TAT): ❑RUSH(2 hrs) ❑Same Day ❑24 hrs 48 hrs ❑Standard(3-5 days) El Other Asbestos PLM/Mold Instructions (Check all that apply) PLM EPA600/R-93/116, 1993 (Standard method) F.q Stop at 1st Positive: Yesy /No Point Counting: Yes ❑ / No ❑ *400 Points ❑ *1000 Points ❑ Clearly Mark Homogenous Group Point Counting Criteria: •Gravimetric Reduction❑ *Nuisance Dust Mold Air ❑ Mold rape ❑ Mold Bulk ❑ _ *Soil or Vermiculite Analysis❑ 'Additional charge and turnaround may be required Lab ID Sample ID Sample Location Material Description/Volume 06 f l Ci�S �"i C KI lLr-4 � NSM (/ co(J.' " P,6V3 Vr i rl ✓� Date Time _ ! Hawkeye Environmentaly Relin uislled Name/Or anization: .� °"'�"�P y � �"`7 6✓ �'C/ a..._AMI .� Received NameIETL: _._._—_.__. tiff PM Stereoscopical/Sample Analysis NamelETL.: Special Instructions: Remarks: **IN ORDER TO ENSURE RESULTS BY SPECIFIED TAT,THE LAB MUST BE EMAILED./CALLED WITH THE QUANTITY OF SAMPLES TO BE SHIPPED OR DROPPED OFF "RUSHES ARE NOT ACCEPTED AFTER 3:00 PM AND SAME DAYS ARE NOT ACCEPTED AFTER 2:00 PM Page____�—of. Form ETL206:Chain of Custody',Revision B Page 86 of 188 ENVIRONMENTAL TESTING LABORATORIES,INC &' 88904 HURON RIVER DRIVE Brink Asbestosq�l ll RomuLUS,MICHIGAN 4817A. (734)965.6600 Chain of Custody FAX:(734)992.2261 www.2etl.com ETL Project#: Additional Pages of the Chain of Custody are only necessary if needed for additional sample information �. Lab ID Sample ID Sample Location Material DescriptionNolume t �- 4_.....:_....I.�'� .--......_�.. '' + -------C.n..1 t�1' -�-,t.L. I+ f I t t 1 L f`P� z '` l s Ct o t t � t t ! �i 4 q i _- -------------- ------ �� ------- -- - l C 4 t L( P 7 ; yZ '� ' / lJ kl't.:r(" v ! yill Page 2of Page 87 of 188 i r/ a 1 i paiV "6 r f �;.. � r p a W ,; 14, 00 00 r ✓a 'GM fi'" "° 'p d 00 1 „'u�� p � cu , a Q_ aSA d,.oI�r Ie u rt " i f r rotl m r " y y (a` v �hrl my Al, x r ,'��g ill,'ilii//111,(JJ%r�r ��i,,.t � Al f ..........., me. (Jooa a01000) oilsew ael p ...® ;,�� I ............... 1 i —11 .....m �u oopoleM `199ailS yljno,:l IseD Lob ENVIRONMENTAL TESTING LABORATORIES, INC. 38900 HURON RIVER DRIVE,SUITE 200 RoMULUS,MICHIGAN 48174 (734)955-6600 FAX:(734)955.6604 To : Hawkeye Environmental Project Location 814 Wood Lily Rd 811 E 4th St Waterloo IA Solon, IA 52333 Attention : Steve Henneberry Client Project : N/A ETC Job : 206565 Report Date : 5/16/2018 Login# Sample ID Work Requested Completed 728701 001 Asbestos Analysis 5/15/2018 728702 002 Asbestos Analysis 5/15/2018 728703 003 Asbestos Analysis 5/15/2018 728704 004 Asbestos Analysis 5/15/2018 728705 005 Asbestos Analysis 5/15/2018 728706 006 Asbestos Analysis 5/15/2018 728707 007 Asbestos Analysis 5/15/2018 728708 008 Asbestos Analysis 5/15/2018 728709 009 Asbestos Analysis 5/15/2018 728710 010 Asbestos Analysis 5/15/2018 728711 011 Asbestos Analysis 5/15/2018 728712 012 Asbestos Analysis 5/15/2018 728713 013 Asbestos Analysis 5/15/2018 728714 014 Asbestos Analysis 5/15/2018 728715 015 Asbestos Analysis 5/15/2018 728716 016 Asbestos Analysis 5/15/2018 728717 017 Asbestos Analysis 5/15/2018 728718 018 Asbestos Analysis 5/15/2018 728719 019 Asbestos Analysis 5/15/2018 728720 020 Asbestos Analysis 5/15/2018 This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal ('government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. if the reader of this inforniation is not the intended recipient or an employee of its intended Page 1 Of 9 �recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receivais information in error,please notify ETL immediately. Thank you. ge 89 of 188 Client Project : N/A ETC Job : 206565 Report Date : 5/16/2018 Login# Sample ID Work Requested Completed 728721 021 Asbestos Analysis 5/15/2018 728722 022 Asbestos Analysis 5/15/2018 728723 023 Asbestos Analysis 5/15/2018 728724 024 Asbestos Analysis 5/15/2018 728725 025 Asbestos Analysis 5/15/2018 728726 026 Asbestos Analysis 5/15/2018 728727 027 Asbestos Analysis 5/15/2018 728728 028 Asbestos Analysis 5/15/2018 728729 029 Asbestos Analysis 5/15/2018 728730 030 Asbestos Analysis 5/15/2018 728731 031 Asbestos Analysis 5/15/2018 728732 032 Asbestos Analysis 5/15/2018 728733 033 Asbestos Analysis 5/15/2018 728734 034 Asbestos Analysis 5/15/2018 Reviewed by: ���� Quality Assurance Coordinator This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. if the reader of this information is not the intended recipient or an employee of its intended Page 2 Of 9 recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receivis information in error,please notify ETL immediately. Thank you. Page 90 of 188 cw5 Environmental Testing Laboratories,Inc. MW1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728701 Chimney Tar Black/Grey 1%Cellulose 94%Other 5%Chrysotile 001 Non-Fibrous Chimney Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728702 Parapet Cap Mastic Black/Grey 2%Cellulose 93%Other 5%Chrysotile 002 Non-Fibrous Parapet Cap Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728703 Built Up Roof Black 25%Cellulose 75%Other None Detected 003 Non-Fibrous Roof Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728704 Roof Membrane Black 50%Cellulose 50%Other None Detected 004 Fibrous Roof Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728705 Vent Tar Black/Grey 10%Cellulose 90%Other None Detected 005 Non-Fibrous Vent Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728706 Shingle-Top Black/Grey 2%Cellulose 91%Other None Detected 006 Non-Fibrous W Roof 7%Fiberglass Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 3 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 91 of 188 related to only to samples that were tested. cw5 Environmental Testing Laboratories,Inc. MV1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728707 Shingle-Middle Black 2%Cellulose 93%Other None Detected 007 Non-Fibrous ° W Roof 5/°Fiberglass Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728708 Shingle-Bottom Black/Brown 40%Cellulose 60%Other None Detected 008 Non-Fibrous W Roof Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728709 Flashing Black 10%Cellulose 83%Other 7%Chrysotile 009 Non-Fibrous Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728710 Tar Paper-Under Flash Black 70%Cellulose 27%Other 3%Chrysotile 010 Fibrous Under Flash Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728711 Roof Tar/Patch Black/Grey 3%Cellulose 92%Other 5%Chrysotile 011 Non-Fibrous Roof Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728712 2x4 Ceiling Tile White 60%Cellulose 20%Other None Detected 012 Fibrous 20%Mineral wool Ceiling Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 6001 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 4 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 92 of 188 related to only to samples that were tested. cw5 Environmental Testing Laboratories,Inc. MV1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728713 Plaster Grey 4%Cellulose 96%Other None Detected 013 Non-Fibrous Bathroom Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728714 Skim Green/Grey 3%Cellulose 97%Other None Detected 014 Non-Fibrous Bathroom Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728715 Plaster Grey 4%Cellulose 96%Other None Detected 015 Non-Fibrous Rear Entry Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728716 Skim Green/Grey 2%Cellulose 98%Other None Detected 016 Non-Fibrous Rear Entry Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728717 Plaster Grey 3%Cellulose 97%Other None Detected 017 Non-Fibrous Main Area Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728718 Skim Green/Grey 4%Cellulose 96%Other None Detected 018 Non-Fibrous Main Area Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 5 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 93 of 188 related to only to samples that were tested. cw5 Environmental Testing Laboratories,Inc. MV1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728719 Drywall Grey 5%Cellulose 95%Other None Detected 019 Non-Fibrous N Room Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728720 Joint Compound White 1%Cellulose 99%Other None Detected 020 Non-Fibrous N Room Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728721 Joint Compound White 2%Cellulose 98%Other None Detected 021 Non-Fibrous N Room Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728722 Joint Compound White 1%Cellulose 99%Other None Detected 022 Non-Fibrous N Room Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728723 1x1 Ceiling Tile Grey 40%Cellulose 15%Other None Detected 023 Fibrous 45%Mineral wool Bathroom Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728724 Adhesive Puck Brown 3%Cellulose 72%Other None Detected 024 Non-Fibrous 25%Mineral wool Bathroom Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 6001 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 6 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 94 of 188 related to only to samples that were tested. cw5 Environmental Testing Laboratories,Inc. MV1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728725 Wall Texture White 3%Cellulose 97%Other None Detected 025 Non-Fibrous Main Area Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728726 Wall Texture White 2%Cellulose 98%Other None Detected 026 Non-Fibrous Main Area Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728727 Wall Texture White 2%Cellulose 98%Other None Detected 027 Non-Fibrous Main Area Homogenous Analyst:Jessica Dilworth Date Analyzed: 05/15/2018 728728 12x12 Floor Tile Beige 3%Cellulose 97%Other None Detected 028 Non-Fibrous Main Area Homogenous Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 728729 12x12 Floor Tile Green 3%Cellulose 97%Other None Detected 029 Non-Fibrous Main Area Homogenous Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 728730 Mastic Black 2%Cellulose 98%Other None Detected 030 Non-Fibrous Main Area Homogenous Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Pane 7 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 95.of 188 related to only to samples that were tested. cw5 Environmental Testing Laboratories,Inc. MV1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728731 12x12 Floor Tile Red 1%Cellulose 99%Other None Detected 031 Non-Fibrous N Room Homogenous Layer-1 Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 728731 Glue Tan 3%Cellulose 97%Other None Detected 031 Non-Fibrous N Room Homogenous Layer-2 Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 728732 Blown-in Insulation Brown 1%Cellulose 99%Other None Detected 032 Fibrous Homogenous Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 728733 Exterior Plaster Grey 2%Cellulose 98%Other None Detected 033 Non-Fibrous Exterior Homogenous Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Page 8 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 96 of 188 related to only to samples that were tested. cw5 Environmental Testing Laboratories,Inc. MV1%� Certificate of Analysis Suite HuronRiverDrive, y I'm', Suite 200,Romulus,Michigan 48174, ' (734)955.6600,Fax:(734)955.6604 Polarized Light Microscopy Asbestos Analysis Report ETC Job : 206565 To : Hawkeye Environmental Client Project N/A 814 Wood Lily Rd Date Collected : 05/14/2018 Solon,IA 52333 Date Received : 05/15/2018 Location : 811 E 4th St Waterloo IA Sample Description Appearance % Fibrous %Non-Fibrous %Asbestos 728734 Exterior Plaster Grey 3%Cellulose 97%Other None Detected 034 Non-Fibrous Exterior Homogenous Analyst:Yanesa Guzman Date Analyzed: 05/15/2018 Lab Supervisor/Other Signatory Analyst: Jessica Dilworth f Analyst:Yanesa Guzman 400 Point Count Results by EPA 600/R-93/116 PLM(denoted by"PC") Item 198.1:PLM Methods for Identifying and Quantitating Asbestos in Bulk Samples Item 198.6:PLM Methods for Identifying and Quantitating Asbestos in Non-Friable Organically Bound Bulk Samples EPA 600/R-93/116:Method for Determination of Asbestos in Bulk Building Materials EPA 600/M4-82-020:Interim Method for Determination of Asbestos in Bulk Insulation Samples ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116& EPA 600/104-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non-friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non-asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re-analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is Pa e 9 of 9 considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are Page 9Tof 188 related to only to samples that were tested. I I ENVIRONMENTAL TESTING L.,ABORATORIES,INC 38900 HURON RIVER DRIVE Bulk Asbestos/Mold ROMULUS,MICHIGAN 48174 (734)955-6600 Chain Of Custody FAX:(734)992-2261 www,2cti.corn ETL Project#: 15 Client: Contact:Steve Henneberry Project Location! a e: Hawkeye Environmental ----- ----------- � r art' 'i ` Phone:319-333-7420 Address: Fax: wc^^_ �bu i 814 Wood Lily Road,Solon,IA 52333 ----------------- ------------ E-mail:Steve@hawkeyeenv.comClient Project#: ------------------ .- ------------- -------------- ---------- Please Provide Results: In Email o Fax ❑Verbal o Other Date Sampled: i Turnaround Time(TAT): ❑RUSH(2 hrs) ❑Same Day ll 24 hrs J 8 hrs ❑Standard(3-5 days) (J Other_ Asbestos PLMIMold Instructions (Check all that apply) PLM EPA600/R-93/116, 1993 (Standard method) ® Stop at 1st Positive: Yes !No ca Point Counting: Yes n/ No ❑ *400 Points ❑ *1000 Points ❑ Clearly Mark homogenous Group Point Counting Criteria: "`Gravimetric Reduction o *Nuisance Dust r; Mold Air LiMold Tape ❑ Mold Bulk n *Soil or Vermiculite Analysis u *Additional charge and turnaround may be required Lab ID Sample ID Sample Location Material DescriptionNolume A.4 Ll fi o but 4 Date Time Reun udshedarnelor anizati©n: �r /Hawkeye Environmental " � } AMI MV ) Received Name/ETL): AM/ M Stereosco icallSam Ie Analysis No eIETL: =Ons: Remarks; **IN ORDER TO ENSURE RESULTS BY SPECIFIED TAS,THE LAB MUST BE EMAILED/CALLED wrrH THE QUANTITY OF SAMPLES TO BE SHIPPED OR DROPPED OAF **RUSHES ARE NOT ACCEPTED AFTER 3:00 PM AND SAME DAYS ARE NOT ACCEPTED AFTER 2.:00 PM Page_L of Form ETL206:Chain of Custody;Revision B Page 98 of 188 ENVIRONMENTAL TESTING LABORATORIES,INC 38900 HURON RIVER DRIVE Bulk Asbestos ROMULUS,MICHIGAN 48174 (734)555-6600 Chain of Custody FAX:(734)952-2261 www,2Meti.com ETL Project#: =V:::� Additional Wages of the Chain of Custody are only necessary if needed for additional sample information Lab ID Sample ID Sample Location Material DescriptionNolume 114' .✓ � C. ......_ Kit"�tW✓k LAGi� °t �J r� lh. 4k1 ✓I 1 C Ivr t - ---- -------- y/t/Icn �� r ( f1 y ct(fU( N4 GCS 'i del t. _— 01 Y—tAL Page_ of Page 99 of 188 sYh l; J a, mf,rR / f' I r, U co Q cz $ P / 00 00 �r O it O T— a)a) 1 L OM / 1 f 'i �i M (0 eir�i���r r/ Q N (q O Ind co 1;F' !! O O Q LL U) / OL LLI N ca T 1001 // ��i* r 2 � 1111111 VV , i / r 1 t! r III1 l V 11 I i r, .. .. .. '''fir � ..... f 1131/2018 Printable Map Output Black Hawk Caulnfi Parcel Map Parcel ID: 8913-24-307-0107 Deed Holder: CITY OF WATERLOO Parcel Address: 809-811 E 4TH ST, WATERLOO, IA 50703 LoSWnd 8 Ia'ctnd pacdt ii/ 7, hmriel PMatae d each c4. '1f Plrodapt !l w ,!t 11t ✓ ;u n7Ak/�l s Pork._ parMs t.pmp 0i R Itroadn i' 7 T 010. 9 oliana 1 �r„1 /r�lrtII � a 1� 1' Walur RltlhfarofwaA9 f r // � i { 1 i. T-11111P City U— f r 6 ��dNill re , rt M —ddlm iY 1� r � m/ �rir w 10 Y I I tY a ypp I 6 �iili,l D l�l 1 �I�II ��fjlY lY Veli 'i I JJh v. r 1 a ll �i d ” / u Mntr c,raam oil wdh Arc1hlS,Co#yrujlit gC11902,2001 k SRAlrm," Black Hawk County, Iowa Map Disclaimer:This map does not represent a survey.No liability is assumed for the accuracy 316 East 5th Street of the data delineated herein,either expressed or implied by Black Hawk County,the Black Waterloo,Iowa 50703-4774 Hawk County Assessor or their employees.This map is compiled from official records, Phone:(319)833-3002 including plats,surveys,recorded deeds,and contracts,and only contains information required Fax:(319)833-3070 for local government purposes.See the recorded documents for more detailed legal E-mail:a sdakrsra'te,ra.tairlr,ix.Lrraw Wr ua,u.us.r�ra information. y 'r i j t t n i i I I Page 101 of 188 1/1 is f 113112018 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address s f $913-24-307-007 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST PDF No. Map Area Contract Buyer TTN: FINANCE DEPARTMENT 13 E WATERLOO-CWATERLOO, IA 50703-0000 Propert Address Current Recorded Transfer 809-811 E 4TH ST Date Drawn Date Filed Recorded Document pe WATERLOO, IA 50703-0000 6/14/2017 6/16/2017 2017 022168 D i' SALES BUILDING PERMIT Date mount NUTC 1 Type Date Number Amount Reason 1312013 49,109 VACANT BUILDING- 12!Contract 7/25/2008 WA 04700 5,000C 6/20/2012 4,000 SALE WITH CONSIDERATION PAID 7/25/2008 WA 04701 5,000 C FOR REAL PROPERTY OF$10,000 OR 712512008 WA 04702 5,000 C LESS - 121 Deed 7/25/2008 WA 04703 5,000 IC 7116120091,251 SHERIFF OR TAX SALE -09111 1 Deed 1/27/2006 65,000 NORMAL ARMS-LENGTH TRANSACTION - PRIOR 091 Contract ASSESSED VALUESICREDITS Year Class 2017 JE t 100% Land Multi-Residential Land IDwelling Building otal cres I Value 10,800 0 0 20,600 31,400 0 Taxable Land Multi-Residential Land Dwellin Buildin otal Value 10,800 0 0 20,600 31,400 Year Iciass 2016 C 100% Land Multi-Residential Land DwellingBuilding otal cres Value 10,800 0 10 120,600 31,400 0 Taxable Land Multi-Residential Land Dwellin Building otal alue 9,720 0 0 18,540 28,260 Year Iclass 2015 C 100% Land Multi-Residential Land Dwelling Building otal cres alue 10,800 0 0 20,600 31,400 0 Taxable Land Multi-Residential Land Dwelling Building Total Value 9,720 0 10 118,540 28,260 TAX INFORMATION ASSESSMENT YEAR 2016 PAYABLE 2017/2018 IGINNIM Tax District 941311 -WATERLOO LOGAN UR AMD1 TIF Gross Valueaxable Value Military Exemption Levy Rate Gross Tax Net Tax COTE 31,400 128,260 4 0.33157 $1,139.77 $72200 Nocor 0 0 $0.00 Homesteadisabled Veteran Property Tax Relief Ag Business Property Tax Credit Credit Credit Credit Credit Corp $0.00 $0.00 $0.00 $0.00 $418.69 Nocorp $0.00 Page 102 of 188 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324307007 113 f I k 1/31/2018 Black Hawk County Detailed Parcel Report LEGAL COOLEY ADDITION N 30 FT LOT 2 BLK 68 ALL LOT 3 BLK 68 K LAND Basis Front Rear Side 1 Side 2 Lot Area cres Sq. Ft. 90 90 160 160 0 14400 0.331 !Dimensions Totals: 14400 0.331 i COMMERCIAL BUILDINGS AND ADDITIONS Type Description ear Built rea Stories Store- Retail Small 131-1S C'BLK 1912 2868 1 Style C'Blk- Frame Additional Base Square Feet 2,868 Information Basement Square Feet 0 GBA Square Feet 2868 Item Quantity Plumbing Toilet Room 3 Lavator 1 ExtrasDescription Item Count Extended Description Porch Commercial 1 30 SF, Porch, Average Pricing Description Size Ftr& Fdtn C'Blk or Tile 0: LF Exterior Wall C'Blk or Tile- 0: LF Interior Wall Panel -Softwood 0: LF i. Interior Wall Plaster on Metal 0: LF Wall Facing Cement Brick Venee 0: SF Endows Incl.w 1 Base 0: LF of Wall Fronts/Doors Incl.w/Base 0: LF Verticals & Roof 3-Ply Compo/Wood Deck 2868: SF Horizontals Ceilin Dr wall 2868: SF/Story Ceilin Sus ended Blk-Mineral 0: SF/Story Struct. Floor 4" R'Concrete 2868: SF Floor Cover Asphalt Tile 2868: SF Floor Cover Car et 0: SF Partitions Retail Store(Small 2868: P/Unit Framing Wood -Average 2868: SF HVAC Combination FHA-AC 868: SF L!2htinq Retail Stare Small 2868: SF Entry Status: Estimated Page 103 of 188 http://www2,co,black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324307007 213 1/31/2018 Black Hawk County Detailed Parcel Report ' WWI %1/%, I 1k 0111U� r r � �� ..�,...,„ ,,,,, �✓arra rrmrr�uw�aw�r r� �Y• r, v 18 41 1$ 1U1 BMS UBLK (266 ] so 8 12 12 18 C'BLK QP yq W9r1WfYdYIRJPRSG�9b2(rvA�i Date Website LastUpdated: 01/25/2018 Page 104 of 188 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324307007 3/3 CITY OF WATERLOO , IOWA Request for Proposal June 2018 ASBESTOS ABATEMENT SERVICES 807 and 809-811 East 4th Street City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department Chris Western-Project Manager Page 105 of 188 SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by 1:00 omo Thursday June 7, 2018. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR ASBESTOS ABATEMENT SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Date of Issuance: June 23, 2018 Mandatory Walk Thru Date: May 28, 2018 at 10 a.m. Deadline for Proposal Submittal: 1:00 p.m. Thursday August 17, 2017 Submit Sealed Proposal to: SEALED RFPFOR ASBESTOS ABATEMENT SERVICES fore 807 an 809-811 East 4th Street Address exactly as stated--* City Hall City Clerks Office I" Floor City Hall 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner II/Project Manager E-mail Address: chris.western@waterloo-ia.org Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR ASBESTOS ABATEMENT SERVICES: 807 and 809-811 East 4'h Street Pie 10-6 of 188 SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.2 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents -The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". RFP FOR ASBESTOS ABATEMENT SERVICES: 807 and 809-811 East 4'h Street Pape 1079 of 188 SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for two (2) weeks (not including the DNR ten day notice period) 3.0.2 3.0.2 The City and the Contractor may renew the original Contract for one (1)week time periods by mutual agreement. Two (2)week's notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal)from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7)days after notice thereof shall have been given by City to Contractor(or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; RFP FOR ASBESTOS ABATEMENT SERVICES:807 and 809-811 East 4'h Street Pape 1 Of% of 188 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys'fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: Attn: City of Waterloo Planning and Zoning Department 715 Mulberry Street, Waterloo, IA 50703, 807 and 809-811 East 4th Street abatement project. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services for: 807 and 809-811 East 4th Street 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Proposer shall be responsible to familiarize itself with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as RFP FOR ASBESTOS ABATEMENT SERVICES: 807 and 809-811 East 4'h Street Pape 109 of 188 well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. 4.1.2 Remove ACM as identified in the asbestos survey included as Exhibit "B". 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the project manager. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as may be necessary to implement the demolition project. 4.2 Silence of Specifications— Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFP. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and documentation provided within twenty-five (25) days of the issuance of Notice to Proceed. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. RFP FOR ASBESTOS ABATEMENT SERVICES:807 and 809-811 East 4'h Street PaAe A 1 of 188 SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE,WORDS USED INTERCHANGEABLY- Contractor, its employees, subcontractors or any The word CITY refers to the CITY OF WATERLOO, independent contractors working under the direction of IOWA throughout these Instructions and Terms and either the Contractor or subcontractor in the Conditions. Similarly, PROPOSER refers to the person performance of this Contract. or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the 8. PROPOSAL REJECTION OR PARTIAL ACCEP- successful bidder. TANCE -The City reserves the right to reject any or all Proposals. The City further reserves the right to waive 2. PROPOSER QUALIFICATIONS - No Proposal shall be technicalities and formalities in Proposals, as well as to accepted from, and no Contract will be awarded to, any accept in whole or in part such Proposals where it is person, firm or corporation that is in arrears to the City deemed advisable in protection of the best interests of upon debt or Contract, that is a defaulter, as surety or the City. otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If 9. PROPOSAL CURRENCY/LANGUAGE - All proposal requested, Proposers shall be required to submit prices shall be shown in US Dollars ($). All prices must satisfactory evidence that they have a practical remain firm for the duration of the Contract regardless of knowledge of the particular supply/service proposal and the exchange rate. All proposal responses must be that they have the necessary financial resources to submitted in English. provide the proposed supply/service as described in this Request for Proposal. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ 45 days and on receipt of an original invoice. OFFEROR-Any deviation from this specification MUST be noted in detail, and submitted in writing in the 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Proposal. Completed specifications should be attached Any apparent inconsistencies, or any matter requiring for any substitutions offered, or when amplifications are explanation or interpretation, must be inquired into by desirable or necessary.The absence of the specification the Proposer in writing at least 72 hours (excluding deviation statement and accompanying specifications weekends and holidays) prior to the time set for the will hold the Proposer strictly accountable to the Proposal opening. Any and all such interpretations or specifications as written herein. Failure to submit this modifications will be in the form of written addenda. All document of specification deviation, if applicable, shall addenda shall become part of the Contract documents be grounds for rejection of the item when offered for and shall be acknowledged and dated on the signature delivery. If specifications or descriptive papers are page. submitted with Proposals, the Proposer's name should 12. LAWS AND REGULATIONS - All applicable State of be clearly shown on each document. Iowa and federal laws, ordinances, licenses and 4. COLLUSIVE PROPOSAL - The Proposer certifies that regulations of a governmental body having jurisdiction the proposal submitted by said Proposer is done so shall apply to the award throughout as the case may be, without any previous understanding, agreement or and are incorporated here by reference. connection with any person, firm, or corporation making 13. SUBCONTRACTING - No portion of this Proposal may a proposal for the same Contract, without prior be subcontracted without the prior written approval by knowledge of competitive prices, and it is, in all the City. respects, fair, without outside control, collusion, fraud or otherwise illegal action. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or 5. SPECIFICATION CHANGES, ADDITIONS AND proposal offers sent by electronic devices (e.g.facsimile DELETIONS-All changes in Proposal documents shall machines) are not acceptable and will be rejected upon be through written addendum. Verbal information receipt. Proposing firms will be expected to allow obtained otherwise will NOT be considered in awarding adequate time for delivery of their proposal either by of Proposals. airfreight, postal service,or other means. 6. PROPOSAL CHANGES - Proposals, amendments 15. CANCELLATION- Either party may cancel the award in thereto, or withdrawal requests received after the time the event that a petition, either voluntary or involuntary, advertised for Proposal opening, will be void regardless is filed to declare the other party bankrupt or insolvent or of when they were mailed. in the event that such party makes an assignment for the benefit of creditors. 7. HOLD HARMLESS AGREEMENT - The Contractor 16. ASSIGNMENT- Proposer shall not assign this order or agrees to protect, defend, indemnify and hold harmless any monies to become due hereunder without the prior the City of Waterloo, its officers and employees, their written consent of the City. Any assignment or attempt agencies and agents, from any and all claims and at assignment made without such consent of the City damages of every kind and nature made, rendered or shall be void. incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their 17. EQUAL OPPORTUNITY - The successful firm agrees employees that may arise, occur, or grow out of any not to refuse to hire, discharge, promote, demote, or to acts, actions, work or other activity done by the otherwise discriminate in matters of compensation RFP FOR ASBESTOS ABATEMENT SERVICES: 807 and 809-811 East 4'h Street Pape 11 of 188 against any person otherwise qualified solely because "Iowa Open Records Law". By submitting any document of age, race, color, religion, sex, sexual orientation, to the City of Waterloo in connection with a proposal, gender identity, marital status, national origin, the submitting party recognized this and waives any citizenship status,disability, or veteran status. claim against the City of Waterloo and any of its officers and employees relating to the release of any document 18. TAXES- The City of Waterloo is exempt from sales tax or information submitted. and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices Each submitting party shall hold the City of Waterloo before payment is made. and its officers and employees harmless from any claims arising from the release of any document or 19. PROPOSAL INFORMATION IS PUBLIC — All information made available to the City of Waterloo documents submitted with any proposal and the arising from any proposal opportunity. proposal shall become public documents and subject to Iowa Code Chapter 22,which is otherwise known as the RFP FOR ASBESTOS ABATEMENT SERVICES: 807 and 809-811 East 4,h Street Pape 11 of 188 EXHIBIT""A" SIGNATURE PAGE 807 and 809-811 East 4th Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our"not to exceed" bid price for each property is: 807 East 4th Street $ 809-811 East 4t" Street $ Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date: Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA(It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date ❑ We choose not to bid at this time but would like to be considered for future requests for bid RFP FOR ASBESTOS ABATEMENT SERVICES:807 and 809-811 East 4,h Street Pape 11 of 188 EXHIBIT "A" CONTRACT FOR ASBESTOS ABATEMENT SERVICES 807, 809-811 East 4th Street This Contract for Asbestos Abatement Services (the "Contract") is entered into as of June June 11, 2018,by and between the City of Waterloo, Iowa("City") and In consideration of the mutual promises exchanged herein, the parties agree as follows: I. Term and Services. For a period of four(2) weeks after the DNR 10 day waiting period, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. By executing this Contract, Contractor certifies that it holds an asbestos permit issued by the Iowa Division of Labor and that all personnel who perform work on the project will have an asbestos license issued by the Iowa Division of Labor. Contractor agrees that such permit and licenses will be maintained during the term of this Contract. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor will be paid separately for each property at which services are performed. Contractor's request for payment for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for asbestos removal and disposal, for all permits, licenses, inspections, for complying with all laws, rules,regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work in accordance with the plans and specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed$ as provided in the Bid Tabulation that is part of Contractor's RFP Response referenced in Section 2.c above, except by written amendment as provided herein. 3. Approval, Timing of Work. Contractor shalt not begin work until after the Contract has been approved by the City Council and a completely executed copy has been Page 114 of 188 returned to Contractor with Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed with respect to any particular property or set of properties, and all work shall be completed and delivered within thirty(30) days after issuance of the IDNR Ten Day notice. 4. Performance Bond. Contractor shall furnish a bond in an amount equal to One Hundred percent(100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and shall save harmless the City from claims and damages of any kind arising out of the performance of this contract. 4.1 Payment Bond. Contractor will be required to furnish a payment bond in an amount equal to one hundred percent(100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful payment as required by law of all persons supplying labor and material in the execution of the work provided for in the Contract. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record-retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2)business days of request, to City, and any other agency of state or federal government. For purposes of this section, "records"means any and all books, documents,papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Reserved 7. Indemnity. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven(7) days after notice thereof shall have been 2 Page 115 of 188 given by City to Contractor(or for a period of fourteen(14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which,by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity,require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; C. declare a default of this Contract,make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder,including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 10. Non-Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent,partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical 3 Page 116 of 188 insurance, life insurance,pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti-Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti-discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs,personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Asbestos Abatement Services as of the date first set forth above. CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Contractor Attest: Kelly Felchle, City Clerk 4 Page 117 of 188 ASBESTOS ABATEMENT 807 AND 809-811 E. 4TH STREET Bid Tab: June 7, 2018 Estimate: 807 E. 4th Street - $4,300 809-811 E. 4" Street - $51600 Bidder SeBidt Bid Amount Abatement Specialties, LLC 5o 807 E. 4th St. $3,777.00 Cedar Rapids, IA �0 809-811 E. 4th St. $4,485.00 AAA Budget Environmental Inc. 807 E. 4th St. $6,970.00 Monticello, IA 5% 809-811 E. 4th St. $9,100.00 REW Services Corporation Bid rejected—received after Des Moines, TA deadline. Page 118 of 188 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement between the City of Waterloo and SPARK Consulting of Cedar Rapids, Iowa, for an architectural and historical survey of the Smokey Row neighborhood in the amount of$24,425, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 6/11/2018 Prepared: 6/5/2018 REVIEWERS: Department Reviewer Action Date Plwi npng& Zon~ nig Sepirroederr, Arie Approved (5/6/2018 0-, 4 A (. erk Office Eve>i, 1-eAni) Approved 6/6/2018 ... 1 i-.04 A.1`✓1 ATTACHMENTS: Description Type i;Crura cl Sparrp, Menio Resolution approving a Professional Services Agreement between the City of Waterloo and SPARK Consulting of Cedar Rapids, Iowa, for an SUBJECT: architectural and historical survey of the Smokey Row neighborhood in the amount of$24,425; and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The City of Waterloo was awarded a Certified Local Government Grant Summary Statement: from the State Historic Preservation Office to do a historic survey of the Smokey Row neighborhood. Expenditure Required: $24,425 Source of Funds: Certified Local Government Grant and Bond Policy Issue: Economic Development and Historic Preservation Page 119 of 188 A CONTRACT FOR CONSULTING SERVICES FOR A HISTORICAL AND ARCHITECTURAL SURVEY OF THE "SMOKEY ROW"NEIGHBORHOOOD IN WATERLOO,BLACK HAWK COUNTY,IOWA This agreement, entered into this day of May 2018, by and between the Historic Preservation Commission, City of Waterloo, Iowa, hereinafter referred to as the COMMISSION and Rebecca Lawin McCarley,d.b.a. SPARK Consulting,hereinafter referred to as CONTRACTOR;witnesseth: In order to complete the historical and architectural survey project for the "Smokey Row" neighborhood in Waterloo, as outlined within the scope of the Certified Local Government (CLG) grant and the proposal submitted in April 2018, the COMMISSION and the CONTRACTOR for considerations and other conditions below,agree as follows: 1. The CONTRACTOR agrees to assist the COMMISSION in the historical and architectural Survey project for the "Smokey Row" neighborhood in Waterloo, Iowa, as follows. Specific duties of the CONTRACTOR include: A. Organizing and coordinating project activities, including work related to research and preparation of Iowa Site Inventory forms, research for historic context and significance of the neighborhood, and preparation of a survey report. B. Preparing the project research design, as well as conducting an initial project meeting via telephone with SHPO, as requested. C. Training and supervising the volunteers on research techniques required to collect historic information on each building within the survey boundary and prepare draft Iowa Site Inventory forms. Three public/training meetings are included in this contract and are anticipated to be held in June 2018,August 2018,and October 2018. The CONTRACTOR will periodically review the work product produced by the volunteers to determine its quality, answering questions and providing additional information as needed. D. Review/editing of research information (historic and architectural)documented on Iowa Site Inventory fon-ns submitted electronically to the CONTRACTOR and completion of the evaluation of resources for National Register of Historic Places eligibility and remaining sections on the forms (site inventory forms likely initially reviewed as submitted in fall 2018, withfinal forms likely completed in winter/spring 2019). A site inventory form will be prepared for every property built by 1975 in the project area. E. Utilizing research information on individual buildings collected by the COMMISSION and completing further research on the history of the neighborhood and the associated historic contexts for the neighborhood. F. Development of a survey report, including project description, historic context,registration requirements,survey results,and recommendations. G. Generation of appropriate mapping for the survey report,with base mapping and property information provided by the COMMISSION. H. Submittal of two copies of the draft survey report to the COMMISSION and one copy to the State Historic Preservation Office(SHPO)for their review and comment,along with 5-10 sample site inventory forms(anticipated by February 28,2019). I. Revision of the draft report based on comments by the COMMISSION and SHPO. R.M. client I of 4 Page 120 of 188 J. Presenting at a public informational meeting held in May 2019 by the CONTRACTOR and COMMISSION to present the results and recommendations from the project. K. Submittal of the final products of the project to the COMMISSION and to SHPO (by June 30, 2019). The final products for the survey project will include six copies of the final survey report, two sets of Iowa Site Inventory forms, and three CDs including these documents in pdf form and the digital photographs taken for the project. L. Throughout the project,the consultant will ensure that all work will conform to the Secretary of the Interior's Standards for Identification and Evaluation. 2. The COMMISSION agrees to perform other miscellaneous duties to complete the survey project. Specific responsibilities include: A. Recruiting an appropriate number of volunteers to assist with the project. B. Conducting necessary research on individual buildings, following procedures outlined by CONTRACTOR in the training session. Additional research may need to be conducted on individual buildings after the CONTRACTOR reviews the initial information. Information to be collected includes, but is not limited to, property owner info, city directory info, census info, other biographical information on property owners and residents, historic map and photograph information,any building permit information,and dates of remodeling. C. Completing all the necessary research on individual buildings in a timely fashion to meet the timeline outlined in this contract. Research on individual buildings by the Volunteers and COMMISSION is anticipated to be completed by October 2018 with draft site inventory forms submitted to the consultant in November and December 2018. Research will be submitted to the CONTRACTOR on draft Iowa Site Inventory forms that include historic and architectural information. D. Completing digital photography as required for the project and per training by the CONTRACTOR. Digital photographs are anticipated to be completed between November 15, 2018 and January 15,2018. E. Assisting as needed in broader research on the history of neighborhoods in Waterloo and identifying historic maps and images. F. Coordinating with the CONTRACTOR to supply available city/county base mapping for use in generating mapping for the survey report (such as an aerial photograph with parcel boundary and/or building footprint overlays). Assisting the CONTRACTOR with other mapping as needed. G. Reviewing and commenting on the draft survey report in a timely manner to meet the overall timeline of the project. H. Coordinating public and training meetings with the CONTRACTOR. I. Serving as the primary source of answers to questions by local property owners and media regarding the survey project;providing any desired public education beyond the public volunteer meetings attended by the consultant. J. Fulfilling all responsibilities required of the COMMISSION / grant recipient, as required by the Certified Local Government(CLG)grant. R.M. client 2 of 4 Page 121 of 188 3. The COMMISSION will pay the CONTRACTOR in the amount of$24,425 for services and expense reimbursement under this contract. The billing for this contract shall be as follows: A. The CONTRACTOR will be paid at a rate of$70.00 per hour for time spent on work under this contract(estimated 340 hours). B. The CONTRACTOR will be paid for standard expenses necessary to complete the duties and responsibilities of the contract, such as automobile mileage at a rate of$.39 (thirty-nine cents) per mile. Per diem (meals and lodging)will be paid at the rate of up to $100 per day, if incurred. C. Photocopying will be reimbursed at actual rates, typically $.10 (ten cents) or$.25 (twenty- five cents)per page. D. Printing expenses will be reimbursed at the rate of$.10 (ten cents)per page for black and white pages and $.25 (twenty-five cents) per page for color pages (on regular paper). E. Other expenses will be reimbursed as actual costs. F. Hours and expenses will be billed on an invoice at a quarterly or other logical cycle. G. The remaining contract amount will be billed at the completion of the project. 4. The terms of this agreement shall begin upon the execution of this contract by the COMMISSION and shall terminate on June 30,2019, or sooner if the project components have been completed. 5. The COMMISSION may terminate this agreement at any time by giving notice by certified mail to the CONTRACTOR at 1630 Park Ave SE, Cedar Rapids, Iowa, 52403. In that event, equitable adjustment shall be made for all work completed prior to termination. The adjustment beyond the last pay period shall be based upon the number of hours as certified by the CONTRACTOR times the hourly rate of$70,plus expenses of$.39 per mile,up to$100 per day for meals and lodging, and direct expenses at the actual rate. 6. The CONTRACTOR may terminate this agreement by giving a 7-day notice by certified mail to the COMMISSION.In that event, equitable adjustment shall be made for all work completed prior to termination. The adjustment beyond the last pay period shall be based on the number of hours worked as certified by the CONTRACTOR times the hourly rate of$70, plus expenses of$.39 per mile, up to$100 per day for meals and lodging,and direct expenses at the actual rate. 7. Reproduction and use of the reports and documentation produced from this agreement shall be at the discretion of the COMMISSION. 8. The CONTRACTOR'S obligation and duties under this Contract shall not be assigned without the permission of the COMMISSION. 9. In performing the functions set forth in this agreement, it is understood and agreed that the CONTRACTOR is an independent CONTRACTOR and that all work performed hereunder shall be conducted in a professional and satisfactory manner. Furthermore, the CONTRACTOR shall hold harmless the COMMISSION for any injury or damage caused by the acts or omissions of the CONTRACTOR on employees or agents and the CONTRACTOR agrees to indemnify the COMMISSION for any such injury or damages. R.M. client 3 of 4 Page 122 of 188 10. This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to the best of his or her knowledge and belief that: (1)No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, any officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form 1963 "Disclosure Form to Report Lobbying," in accordance with instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts Linder grants, loans, and cooperative agreements) and that all sub- recipients shall certify accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. IN WITNESS, WHEREOF THE PARTIES HERETO HAVE CAUSED THIS AGREEMENT TO BE EXECUTED UPON THE DATES SIGNED BELOW. Signed by CONTRACTOR: Rebecca Lawin McCarley Date d.b.a. SPARK Consulting Cedar Rapids, Iowa Signed by authorized representative of COMMISSION: signature Date City of Waterloo, Iowa --------------------- -------------------------- printed name title 4 of 4 Page 123 of 188 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Woodruff Construction of Waterloo, Iowa, in the amount of$75,176, in conjunction with construction/repairs to Aircraft Storage Hangar No. 4, Waterloo Regional Airport, and release of final retainage in the amount of$3,758.80. City Council Meeting: 6/11/2018 Prepared: 6/5/2018 REVIEWERS: Department Reviewer Action Date A.4port Kaasp airn, p 61,1f'a Approved 6/5/2018 7:17 p'id t.`Iled< Off-we Eveam, 1_eA.nni Approved 6/6/201 B ... 11-.0 A ATTACHMENTS: Description Type D p..,ett er from Airport p::rnggirneerirag Co nsuuptaarnt to Airport Cova:r Memo 1.. areetaaiir7reapaaa:°4:ntpragp;Paay p;aafirraaate No. 3 (F^ nal) p'aartauare p f6r ps<auaarap le yap I.Ateira<ar WiMow Inslaappaation Clave,°ir Mellno p'nu,taure, 2 puna p:::snanaraprpe anp l..Ateiraor Wimlow Nstaappaation (.2oveir 11 etnrno p'aetaure p of l laadbgiaair Bay p igppmt (p pi D) p nn,taalia Born t:`oveir Memo p'du,t:autt 2 oft. aaaag;aalr Bay pJggnts (p pi D) lnsiaapiadora Coveir Metrno Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Woodruff Construction of SUBJECT: Waterloo, Iowa, in the amount of$75,176, in conjunction with construction/repairs to Aircraft Storage Hangar No. 4, Waterloo Reig onal AiWort, and release of final retainage in the amount of$3,758.80. Submitted by: Submitted By: Keith Kaspari, Airoort Director Provide approval for the final payment of retainage for work performed by Recommended Action: Woodruff Construction of Waterloo, Iowa Aircraft Storage Hangar No. 4(Hangar Bay Lighting and Windows) Pay Estimate No. 3 (Final) in the amount of$3,758.80(Project Retainage) This project allowed Staff to continue the following improvements to Hangar No. 4, an aircraft storage hangar that dates back to 1962. Element No: 1 - Replace all exterior windows; Element No: 2- Replace troublesome and problematic interior hangar bay area florescent lights with current generation LED lights to allow the airport to continuously improvement City-owned facilities at the airport, but also provide facilities for the current and future tenants to lease from the City but save on electrical utilities; and, Page 124 of 188 Element No: 3 - Door Replacement and Adjustments: This element of the Summary Statement: project allowed Staff to replace three (3) old rotting exterior doors on the west face of the building-with new locksets, and to properly adjust the two aluminum doors on the south and east face of the building. This allowed the building to overall, have an enhanced ability to provide better overall efficiencies without losing heated air or preconditioned cool air in the winter and summer seasons respectively- with an intent to reduce the heated or cooled utilities for the current tenant- whereby hopefully the City and Airport Dept. should be able to see enhanced monthly and annual revenues when this lease comes up for renewal in early 2018. Lastly, I would like to comment, that the replacement windows were made in Sioux City, therefore, it was nice to keep State Grant funds in Iowa for the benefit of Iowa-based businesses. Expenditure Required: The total cost of this project, along with Change Order No: I at$9,654.00, was: $75,176.00. These funds are programmed to the City of Waterloo and Waterloo Regional Source of Funds: Airport, by the Iowa Department of Transportation, and IDOT's Office of Aviation, via the Commercial Service Vertical Infrastructure (CSVI) program. This project complies with the City of Waterloo's Strategic Plan, as follows: Policy Issue: > Goal No: 3, and Strategy No: 3.1, 3.3, 3.4, 3.5 and 3.7. > Goal No:4, and Strategy No:4.5 Alternative: There were no Alternatives selected for the use of these funds on this aircraft storage hangar. This project provided the funds to all Airport Staff to continue its previous work to improvement the vertical infrastructure of its current buildings on the grounds at Waterloo Regional Airport. As you know, the City of Waterloo owns all of the buildings at Waterloo, except the FAA's Air Traffic Control Tower. Therefore, these funds are critical to continue to allow us to make significant capital improvements to City-owned infrastructure at 100% via a grant from the State of Iowa(IDOT), and the Office of Aviation, with no match requirement of the City or Airport Department. Specifically, these funds allowed us to continue the exterior improvements to Hangar 4, a building that dates back to the early 1960's (1962)that was once occupied by the Air National Guard. So, Staff replaced all of the dated energy (in) efficient windows, with energy efficient windows. Page 125 of 188 Then we took remaining funds to replace all of the 1970's era florescent light fixtures that were expensive to operate, lamps that were difficult to find to Background Information: replace, and replaced all of them in the hangar bay with energy efficient LED's. As a result, we remain hopeful that we'll be able to see some rebates from Mid-American Energy. There was only one (1) Change Order on this project, that allowed us to use the full amount of the grant to replace three (3) exterior doors on the west face of the building, and install three new doors, and adjust two aluminum doors on the south and east faces of the building to allow them to better seat and, to open and close properly. Very good project. Lastly, with the last two IDOT grants, Staff will have invested approximately $150,000 of improvements into this hangar structure, to hopefully as is the intent of Staff, to see an increase in monthly and annual lease rents to the current or future hangar tenant/s, when the current lease expires in early 2019, after a 20-year tenn comes to a close. Legal Descriptions: Not Applicable for this request by Staff. Page 126 of 188 ASCOMImagine it, AEuOM mg/vered. ounew7th Street Des Moines IA,50309 USA aecum.corn May 25. 2U18 ;Wc KeithKaepari Director ofAviation Waterloo Regional Airport 278OLivingston Lane Waterloo, |A5O7O3 SUBJECT: 201@CSVAProgram |DOT Project No. 91100AL0200 Contract No. 19599 Waterloo Regional Airport Waterloo, Iowa AECOA8 |D No. 60555170 Dear Mr. Koepori: Please find enclosed two (2) copies of Pay Estimate No. 3 (Final) for the above-referenced project. We have reviewed this pay estimate and find it to reflect the current work completed in accordance with the plans and specifications. All closeout documentation has been received and found to be oornp|eba, We recommend final acceptance of the project. Final payment should be processed after the 30 day period required byIowa law after project accepbanoebyCib/ Counoi|. We recommend payment toWoodruff Construction LLC. in the amount of $3.758.8Owhich is the final release of retainage. Please note that$3,295.46 payment should be completed under |DDT Contract No. 17448 and the remaining $462.54 is the portion to be paid by the city of Waterloo. If you have any questions or require additional informadon, please fee( free to contact our office at your convenience. Yours sincerely, David B. Hughes, PE. Enclosure: As noted cc:Mr. Doug Schindel,AEC{}yN p\6osos1roALO xu1aomvIX3uu_oomm"n/ou/onma1 O-C/e*xaKOo n1o/tr2uncx aecom.nom P@g81AQ7 Of 188 5 72, LLI 0 0 -1 Uj 40 Z uj L'L :C.) * F- z 0 E > :2 0' -E fj csr I < CL 0 CL,t- im O.0 ui LU m CL 2 'Fj t) z.2 0 U- Ej 7= mnC "S:U r ca ul �4 2 U- noy 0 t2 C7 y y LL iz C.)< law UUJ of cjc U,2 r- M z z UJ CL ui Ir rz a c's r, CL U 0 Cl 0,6 OR E z r ui a'- z CL 95 . di E—tj iE&S E F- ta. =k 0 E = 16 R .0 z ZZ: 0 � �2 0 2L m 65 L) cn E 5 4 Z� C� cn Q cm N0 -,t c In 10 z Coq GOI rA -tj C z 1r; r m" o GA -28 6n fn 613 p E Gn 0) u Gn V� En CIM KGs Qq C C7 ui z -�i FA LLI GA rn IL CL LL. 0 ui wlu 0 on us 0 C3 tn '�0 0 E _Z4 wIx =2 CL c E e IL 31 :3 25 Q-a- E 0- uj 0 td, z C3 Cif X E 0 0 :3S t UJ W .5 w r- rz LO 5 Utz oy' 'J r5 co 0 S LU>. U. E CL CS rt9 a Lu cl: I �0- uj z Q E E 0 ui cc ,�O . < g z t ui C) z z z E U, .2.E ru 0 P U) 002 E 0 0 z z z 0 0 z 0 p ui uj F- a brrw w " z Lj- < t'i i "i Ld N- Mft Page 128 of 188 � CR 1= QD < < < cm ;er- m cp < C4 as an 2 F F 75 z > LU => N 0 r,l cr 00 0 0 P: 0 0 M L- = 0 CL a- U W 0 H 2 E Im u C> 000c; 0,6 a_ C) 0 > < w4r— bO -0< C#O) 'Cc CA O n 0 00 r1l to CJ ^iR r3 ro r,j IN u > 7; 40as rn° - CD C) rq 0 -'t 'n "'t ll� 13� t' 0 v 10 sn 0 00 r- rq C11 I rn V) w > u > CA) CL @% r'l cy� VN '51 c X E5 Ch CIO) 0 0 2 x t4 c as c as a M u N E V) > w 0 U E V) ca 0 CL 0 WE 2; u u < csas '06 z r NO H -1 V-�1'0 1 r--I d Jd Page 129 of 188 i i I lj f' f Flu r"r to ,% im(�� 1 � f / � o i / / o ° / /rrrr / r' /i rrr 44 1 i y� r � t i i rlooll , G 10 ji i ; i G SIR��%amu„vy I V 'ill J viii%ii , ill r%i f� � �� ... �/ ,,,,,f��,,; 1 , �� sl �IIII� �iiil.� li�l��`1� ,,II �� i � IIII IIII ��'���-� t� �' q�y,l �;J illlllllll���, I �W r ��/� ; / ri �/�l�i�io�� ° r!�t�il r ri�Y ��r��� �r �i,�,, ��� �, � ; �;,; �l. I r r;,t ��; �� ,�,�,, °>>>�j�, 1, "� puuuuuuuupuu i� °� '�� �, "� 1i��P � ��� � � ��� ��/��/ wy�,,� �j ,�,, �i i �� i r; tl��'�� �. I Q� �;I � �. 111111 ' "" ''m 4; �✓ � o ✓� '.�, '' %, 'o JY%-�/ %' "' �I��� �;;, J I, �. CITY OF WATERLOO Council Communication Resolution approving the Contracted Education Proposal for the Hartman Reserve Stormwater Education Program in the amount of$2,570.14, and authorize Mayor and City Clerk to execute said document. City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date 1^c)&ee6ng KMIISOc 1, Jami e Approved 6/6/2018 tl0-54 AM (' erk Office Evemi, L-eA i) Approved (5/6/2018 :09 AM Resolution approving the Contracted Education Proposal for the Hartman SUBJECT: Reserve Stormwater Education Program in the amount of$2,570.14, and authorize the Mayor and City Clerk to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Stormwater outreach and education is a required part of the city's stormwater discharge permit. The attached is a partnership program with the Summary Statement: surrounding communities and the Hartman Reserve Nature Center to conduct a series of stormwater education events and programs geared toward local students. This is a renewal of a program begun in FY 2017. There is no change in the funding level from the previous fiscal year. Expenditure Required: $2,570.14 Source of Funds: Stormwater Fee The cost of the program as proposed is distributed among partners by assigning a minimum$250 charge to each partner, with the remaining cost Background Information: being distributed according to population size. Funds for this program would be allocated from the existing education line item, with funds previously allocated to brochure printing and distribution. Page 134 of 188 CITY OF WATERLOO Council Communication Resolution authorizing the City Clerk to certify against certain parcels for unpaid weed mowing, snow removal, and property clean-up fees. City Council Meeting: 6/11/2018 Prepared: 5/30/2018 REVIEWERS: Department Reviewer Action Date ( ode Esnmp3mrceuT=t fIng))y, 1' armcy Ap�)roved 5/"30/.'018 ... pp-32 Ali ' erk Office p p ig[)y, 1' ma::y App:mroved 5/30/2018 ... 11,32 AM ATTACHMENTS: Description Type a iarq e 20 b 8 Aw+4r4"w+sin ierits 13adaii.p'h a9t4;6a SUBJECT: Resolution authorizing the City Clerk to certify gainst certain parcels for unpaid weed mowing; snow removal, and property clean-up fees. Submitted by: Submitted By: David R. Zellhoefer, City Attorney Requesting Council approval to certify unpaid invoices of weed mowing, Recommended Action: snow removal and property clean-ups to the property owner's taxes through Black Hawk County for payment. 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COD Ir � i.4 I'll, a^wi a'w'N ' "4 T-"4M aD 43X, 6o- 0 UAt e nd f-A 914 FN Doi TH a P, a r LU CNI C r, r LLJ LU ccfnr i � � CC 1 r CD > w ` w Ln s CIP o o 25! 1-4 N LL LzLU. .� U-1 .' r 1 ua u !t Ln Ln uj < Lu W , a upMX LM a Ore of < CIE I— Q9u eiu mrnL a Ln rao M 'SC f,4 cli CIO _q LL4 fN 00 00 �lq rw vi ate? ba 00 co u CITY OF WATERLOO Council Communication Resolution authorizing City Clerk to certify against certain parcels for unpaid garbage, sewer, and storm water fees. City Council Meeting: 6/11/2018 Prepared: 6/8/2018 REVIEWERS: Department Reviewer Action Date (]errk Off-we fIng))y, 1" ar icy Approved 6/8/2018 5.19 P SUBJECT: Resolution authorizing City Clerk to certify against certain parcels for unpaid garbage, sewer, and storm water fees. Submitted by: Submitted By: Kelley Felchle, City Clerk This request is to certify$107,188.06 of unpaid garbage, sewer, and storm water fees to Black Hawk County to be collected through property taxes. Several steps are involved in this process. Water Works staff prepare a list of delinquent fees to be reviewed by Clerk's Office staff. Clerk's Office Summary Statement: then add parcel numbers, tax mailing addresses, contract buyer addresses to the list and remove new property owners from the list. Notices are then sent to customers notifying them that they have thirty days to pay the unpaid fees to the Water Works. A total of 1,041 notices were sent out with a total of $126,227.02 unpaid fees. We are asking that council approve certifying $107,188.06 of unpaid fees. Page 168 of 188 CITY OF WATERLOO Council Communication An Ordinance amending the 2008 Traffic Code by amending Subsection(45A), Tower Park Drive, to Section 545, Yield Street, by deleting Subsection(45A) in its entirety, and inserting in lieu thereof a new Subsection (45A). City Council Meeting: 6/11/2018 Prepared: 6/6/2018 REVIEWERS: Department Reviewer Action Date "p"r•iffic Operalnons Evemi, L-eAn:a Approved (5/6/2018 -23 AM ATTACHMENTS: Description Type (7urptirba rec e 13ac~aiip Ma te6a Motion to receive, file consider and pass for the first time an ordinance amending the 2008 Traffic Code by amending Subsection(45A), Tower Park Drive, to Section 545, Yield Street, by deleting Subsection(45A) in its entirety and inserting in lieu thereof a new Subsection(45A) Tower Park SUBJECT: Drive, to Section 545, Yield Streets as follows: Tower Park Drive- Bankers Blvd. and Fisher Drive, at Winn Street, from West of Jonathan Street to Hurst Drive. Motion to suspend the rules. Motion to receive, file and consider for the second and third times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Adopt Ordinance Summary Statement: fields are set to allow approaching drivers to take necessary action-whether to slow; stop or accelerate to avoid collision. Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Background Information: With the addition of new businesses, such as Kwik Star, ICCU, Veteran's Clinic, etc. traffic has increased. Page 169 of 188 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION (45A) TOWER PARK, TO SECTION 545, YIELD STREET, BY DELETING SUBSECTION (45A) IN ITS ENTIRETY, AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (45A) TOWER PARK, TO SECTION 545, OF THE 2008 TRAFFIC CODE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (45a) Tower Park is hereby deleted in its entirety, and amended by inserting in lieu thereof the following Subsection (45a) Tower Park Drive, to Section 545, Yield Streets, of the 2008 Traffic Code, as follows: (45a) Tower Park Drive Bankers Blvd and Fisher Drive; at Winn Street; from West of Jonathan Street to Hurst Drive. PASSED AND ADOPTED by the City Council this day of June, 2018, and approved by the Mayor this day of June, 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 170 of 188 CITY OF WATERLOO Council Communication An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter I Traffic Code, of Title 6 Motor Vehicles and Traffic,by adding Article 5 Officer Traffic Citation. City Council Meeting: 6/11/2018 Prepared: 5/24/2018 REVIEWERS: Department Reviewer Action Date Poke i)epaarfiT=1. i dcimlle, K eiiey pd)roved 51 e6/2018 ... 4.29 P ATTACHMENTS: Description Type Oudinaaacx, as proposed Baac°kitp Materaa� Motion to receive, file; consider and pass for the third time and adopt an SUBJECT: ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter I Traffic Code, of Title 6 Motor Vehicles and Traffic, by adding Article 5 Officer Traffic Citation. Submitted by: Submitted By: Bruce Jacobs, Ward 2 Councilperson Page 171 of 188 6-1-5: OFFICER TRAFFIC CITATION A. General: City police officers may issue OFFICER TRAFFIC CITATIONS to violators for citable violations of the city traffic code referred to in section 6-1-1, as set forth in subsection D of this section, in lieu of an Iowa Uniform Citation and Complaint, provided that none of the disqualifying criteria set forth in subsection E of this section are met. The process used to issue and maintain records for OFFICER TRAFFIC CITATIONS may be managed by the private contractor that owns and operates the requisite equipment, with supervisory control vested in the City's Police Department. B. Definitions: 1. OFFICER TRAFFIC CITATION: Shall mean a notice of fine generated in connection with this section. 2. OFFICER TRAFFIC ENFORCEMENT CONTRACTOR: Shall mean the company or entity, if any, with which the City of Waterloo contracts to provide equipment and/or services in connection with the officer traffic enforcement process. C. Notice Of Violation; Fine: 1. The OFFICER TRAFFIC CITATION will be served upon the violator upon contact by the officer observing the violation. The citation shall include the name and address of the violator; the vehicle make, if available and readily discernable, and registration number; the violation charged; the time; the date; and the location of the alleged violation; the applicable fine and monetary penalty which shall be assessed for late payment; information as to the availability of an administrative hearing in which the notice may be contested on its merits. 2. Any violation of this section shall be subject to a civil fine as established by resolution. All civil fines shall be payable to the City of Waterloo. D. Citable violations: 1. Any violation under city traffic code section 3842. E. Disqualifying Criteria: An OFFICER TRAFFIC CITATION shall not be issued under any of the following circumstances: Page 172 of 188 1. The violation arises in connection with a traffic accident in which a person has been injured. 2. The violator has no valid driver license. 3. The violator is operating while under the influence of alcohol or a controlled substance as defined by state law. 4. The violator has been convicted of, or pled guilty, no contest or the equivalent to, a traffic violation within the two years preceding the date of the violation being considered, as indicated by Iowa DOT or other state records. 5. The violator is unable to provide proof of insurance. F. Contesting an OFFICER TRAFFIC CITATION: A violator who has been issued an OFFICER TRAFFIC CITATION may contest the citation as follows: 1. By submitting in a form specified by the City a request for an administrative hearing to be held at the Waterloo Police Department before an Administrative Appeals Board (the "Board") consisting of one or more impartial fact finders. Such a request must be filed within thirty (30) days from the date on which the citation was received. After a hearing, the Board may either uphold or dismiss the citation, and shall mail its written decision within ten (10) days after the hearing, to the address provided on the request for hearing. If the citation is upheld, then the Board shall include in its written decision a date by which the fine must be paid, and on or before that date, the violator shall either pay the fine or submit a request pursuant to subsection F2 of this section. 2. By submitting in a form specified by the City a request that in lieu of the OFFICER TRAFFIC CITATION, a Municipal infraction citation be issued and filed with the Clerk of Courts of the Iowa District Court in Black Hawk County. Such a request must be filed within thirty (30) days from the date on which the citation was issued. Such a request will result in a court order requiring the violator to file an answer and appearance with the Clerk of Court, as well as setting the matter for trial before a Judge or Magistrate. If the court finds the violator guilty of the Municipal infraction, mandated court costs will be added to the amount of the fine imposed by this section. G. Failure To Timely Pay Or Appeal: If the recipient of an OFFICER TRAFFIC CITATION does not either pay the fine by the due date stated in the citation or appeal the citation as provided herein, a Municipal infraction may be filed by the Waterloo Police Department and a fine may be sought in accordance with section 6-1-1 of this chapter rather than subsection C of this section. If the court finds the vehicle owner Page 173 of 188 guilty of the violation, mandated court costs will be added to the amount of the fine imposed by this section. (Ord. 5411, 8-7-2017) Page 174 of 188 CITY OF WATERLOO Council Communication Waterloo Housing Authority Board minutes of May 21, 2018. City Council Meeting: 6/11/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11ourrsirrrrg AiO,Iiorky Mayer, Soina Approved 6/4/20 8 4.50 P t]errk Off-we ipnz a)y, 1" arr�cy A.pproved 6/6/2018 ... 9.45 A ATTACHMENTS: Description Type SUBJECT: Waterloo Housing Authority Board minutes of May 2018. Submitted by: Submitted By: Julie Dawson, Executive Director Page 175 of 188 WATERLOO HOUSING AUTHORITY, Governing Board Minutes Monday May 21, 2018 at 4:45 PM Harold E. Getty Council Chambers—Waterloo City Hall Members Present: Klein,Morrissey, Shimp, Schmitt,Varnold, Amos, Juon Motioned by Amos, seconded by Morrissey, that the Agenda be approved and to approve the minutes from the March 19, 2018 meeting. Ayes: All Motion: Carried. New Business Motioned by Amos, seconded by Morrisey, to approve 2 additional Ridgeway Towers PTAC (Packaged Terminal Air Conditioner) Cooling Units for repair spares in the amount of$2,670.00. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve the bid for boiler repairs at Ridgeway Towers to Young Plumbing and Heating Company in the amount of$5,600.00. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos,to approve the FY2018 HUD Statement of Operating Budget and Expenditures for Ridgeway Towers Public Housing. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve the FYE 6/30/17 HUD Real Estate Assessment Center Audit Procedures conducted by RSM US LLP. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve and place on file the Housing Authority report including the Leasing, HAP, and Administrative Fee Utilization Report Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos to adjourn the meeting. Ayes: All Motion Carried. SAM Page 176 of 188 CITY OF WATERLOO Council Communication Waterloo Water Works Board of Trustees meeting minutes of May 16, 2018 on file in the Waterloo City Clerk's office. City Council Meeting: 6/11/2018 Prepared: 6/1/2018 REVIEWERS: Department Reviewer Action Date W@ter Works Mahler, Matt Approved 6/x/2018 -43 Al" Ierk. Office 1" mm(.,,,y pproved 6/4/2018 9.15 AM ATTACHMENTS: Description Type D 1..,[a'.GA.L. N(..)"1'1(-'E OF MINLYTES l,(..)R JIZIEIZ Covet Menlo MAY 201.8 SUBJECT: Waterloo Water Works Board of Trustees meeting minutes of May 16, 2018 on file in the Waterloo C4 Clerk's office. Submitted by: Submitted By: Matt Mahler, General Manage Page 177 of 188 Board of Water Works Trustees held their regular meeting on Wednesday, May 16, 2018, with Mary Potter, Chair; Scott Wienands, Vice-Chair; and Ron G. Welper, Trustee; present. Also in attendance: Rick Wilberding, Distribution Department Manager; and Matthew L. Mahler, General Manager and Secretary. The Board approved to adopt: the agenda; the minutes of the regular meeting of April 19, 2018; the Monthly Financial Report; the Revenue and Expense Summary; a resolution to cause $1,318.00 for service line repair to be assessed to the property taxes of 179 W. 18th Street; a resolution approving Supplemental Agreement No. 1 to the Engineering Services Agreement with Clapsaddle-Garber Associates, Inc. for the Leversee Road and West Dunkerton Road Water Main Extension Project and to authorize the General Manager to execute the appropriate documents; a resolution to approve Ascension Lutheran Church easement agreement; a resolution approving preliminary specifications, bid documents, etc., setting the date of Public Hearing as the June 2018 Board of Trustees meeting for the Upton Avenue Water Main Loop from Coachman Drive to Christensen Road Project and to instruct the General Manager to publish notice of plans, specifications, taking of bids, and notice of public hearing; a resolution approving preliminary specifications, bid documents, etc., setting the date of Public Hearing as the June 2018 Board of Trustees meeting for the Well 21 Electrical Improvements Project and to instruct the General Manager to publish notice of plans, specifications, taking of bids, and notice of public hearing; a motion to receive and place on file proof of publication of notice of public hearing for the 2018 Pavement Repairs Project, to open the public hearing, a motion to declare the hearing closed with no written or oral objections, a resolution to proceed, a motion to receive and place on file the bids as received, opened and read aloud on May 15, 2018, a resolution to award the contract for the project to D.C. Corporation; a resolution to revise employer's 2018 Pension Plan contribution to at least the amount recommended in the actuarial report; and to set the date of the next regular Board meeting as Wednesday, June 20, 2018 at 8:00 a.m. Payment of the following bills: 59978 Aable Pest Control, Inc. Monthly insect control 24.25 59979 Al Gordon Plumbing & Repaired water main breaks at 1,200.00 Heating 1814 W. 11 th and 505 Keystone 59980 Arnold Motor Supply, LLP Brake pads for unit #6 78.22 59981 Black Hawk Waste Disposal Waste disposal 104.00 59982 DLT Solutions, LLC Annual AutoCAD software renewal 1,131.90 59983 Fluid Conservation System Batteries for leak correlator 185.00 59984 Fifth Street Tire, Inc. Repaired tire on unit#19 16.15 59985 Goodyear Commercial Tire Tire and rim repair on unit #34 465.50 & Service 59986 Hach Company Calibrated spectrophotometer 951.25 59987 IWI Motor Parts Automotive supplies 99.48 59988 Menards Supplies 264.60 59989 MidAmerican Energy Co. Gas, power and electric 32,852.04 59990 Murphy Tractor & Equipment Parts for breaker repair 1,819.61 59991 Mutual Wheel Co. Strobe lights for unit #34 139.90 59992 Napa Auto Parts Automotive and garage supplies 234.17 59993 Professional Office Services Bill print and mail services 9,637.64 59994 Rochester Armored Car Co. Armored car service 237.11 60005 Utility Equipment Co. Fittings, PVC pipe, lids and valve 805.84 box mud plugs 60006 Van Meter, Inc. Supplies 6.28 60007 Van Wert, Inc. Meter reading service 5,184.20 60008 Justine Hickey Utility deposit refund 43.06 60009 Lakica Wilson Utility deposit refund 32.29 60010 Marvinia L. Taylor Utility deposit refund 59.13 60011 TDJ Investments LLC Overpayment on final bill 102.88 60012 Nicholas Gambell Utility deposit refund 52.46 60013 LGC Homes Overpayment on final bill 338.87 60014 Komi & Ama Sapa Utility deposit refund 60.86 60015 Tanner Sires Utility deposit refund 8.89 60016 Loretta Fankhauser Overpayment on final bill 13.42 60017 Shelbi Glasner Utility deposit refund 55.66 60018 Christopher Houdek Utility deposit refund 17.96 60019 Allyson Satariano Utility deposit refund 11.11 60020 Tyler Root Utility deposit refund 57.34 60021 Robert Stoermer Utility deposit refund 15.45 60022 Erica James Utility deposit refund 10.98 60023 Cassandra Krull Utility deposit refund 48.09 60024 Sherry Robinson Utility deposit refund 25.03 60025 Gabriella Garbes Utility deposit refund 22.32 60026 Cameron Montgomery Utility deposit refund 1.14 60027 David Anderson Utility deposit refund 4.87 60028 Danelia Barboza Utility deposit refund 27.30 60029 Richard Galvan Utility deposit refund 18.94 60030 Sara Lamp Utility deposit refund 90.57 EFT State of Iowa Treasurer Sales tax 26,245.00 EFT Iowa Public Employees IPERS for 19 employees 21,681.49 Retirement System 60031 Cedar Valley Sportsplex Authorized payroll deduction for 302.49 Sportsplex 60032 Cedar Valley United Way Authorized payroll deduction for 62.50 United Way 60033 Public Employees Credit Authorized payroll deduction for 4,727.50 Union credit union 60034 Charles Schwab Institutional Authorized payroll deduction for 2,329.65 employee pension contribution 60035 Voya Institutional Trust Co. Authorized payroll deduction for 4,027.00 deferred compensation EFT US Department of Treasurer Federal withholding tax 21,419.56 EFT Treasurer, State of Iowa State-withholding tax 12,536.00 60036 ABM Industries, Inc. Janitorial services 1,041.50 60037 Acco Unlimited Corp. Chlorine & HFS 6,880.70 60038 Advanced Systems, Inc. Maintenance contract for copying 330.42 machine 60039 Air Management Pressure reducing valve for well #20 43.50 60040 Aspro, Inc. Cold mix 3,414.60 60041 Bergan KDV, Ltd. Month end and consulting services 680.00 60042 BMC Aggregates L.C. Roadstone and fill sand 3,936.60 60043 Business Radio Licensing FCC radio renewal 95.00 60044 Campbell Supply Cutoff saw grinding wheels and 264.66 60054 Radio Communications Monthly access fee for May 126.00 60055 R Company Repaired broken sewer line 2,195.00 caused by water main repair at 1314 Upton Avenue 60056 Schimberg Co. Fittings, pipe and polywrap 22,810.30 60057 Sensus USA, Inc. 0-rings for meters 160.35 60058 Storey Kenworthy Laser checks 712.70 60059 USABlueBook Parts for Grundfos chemical pumps 2,992.49 60060 U.S. Cellular Monthly fee for GPS hotspots 64.68 60061 Courier Communications Legal ad 102.24 60062 Rick Wilberding Reimbursement for cell phone 50.00 60063 Waterloo Water Works Kimball South billing 38.56 60064 Izet Zahirovic Utility deposit refund 16.70 60065 Jackie Bennett Overpayment on final bill 50.17 60066 Jacob Paige Utility deposit refund 21.38 60067 Clayton Vogeler Overpayment on final bill 43.43 60068 Prairie Rapids LLC Overpayment on final bill 80.64 60069 Iram Corporation Utility deposit refund 30.00 60070 Jessica Foelske Utility deposit refund 13.14 60071 Tesha Johnson Utility deposit refund 6.99 EFT State of Iowa Treasurer Sales tax 19,000.00 60072 Aramark Uniform Services Towel service 280.96 60073 AWWA Annual membership dues for 320.00 D. Cunningham and M. Mahler 60074 Black Hawk County Auditor Water and sewer bond fees 34,882.35 60075 Black Hawk County Data processing for March 15.25 Treasurer, MIS 60076 Campbell Supply Supplies 31.00 60077 CDW Government, Inc. Computer supplies 187.44 60078 City of Raymond Sewer, garbage and yard waste fees 26,972.92 60079 City of Waterloo Sewer, garbage and storm water 1,264,781.29 60080 Dell Marketing L.P. Six computers 4,525.00 60081 Don's Truck Sales, Inc. Replaced hoist cylinder on unit #34 4,202.41 60082 Voided 0.00 60083 Goodyear Commercial Tire Repaired tire on unit #20 205.00 & Services 60084 Hogan-Hansen Payroll services 765.00 60085 Hupp Electric Motors, Inc. Upper and lower bearing replacement 5,507.86 on electric motor at well #19 60086 Iowa One Call One Call service 451.80 60087 IWI Motor Parts Disc brake pad set for unit #18 36.95 60088 Keystone Laboratories Water sampling 1,341.50 60089 Menards Supplies 173.16 60090 Municipal Supply, Inc. Meter couplings 1,755.50 60091 Murphy Tractor & Equipment Repaired breaker 3,770.31 60092 Napa Auto Parts Automotive supplies 179.18 60093 Schimberg Co. Hydrant part 170.00 60094 Schumacher Elevator Co. Elevator maintenance 527.38 60095 Sensus USA, Inc. Transceiver units 34,146.00 60096 SJE—Rhombus Quarterly (Control subscription 1,179.00 service 60097 Storey Kenworthy Uniform embroidery 28.00 60107 Leann Olsen Utility deposit refund 10.70 60108 Dolly James LLC Overpayment on final bill 80.64 60109 Dallas Gage Utility deposit refund 16.79 60110 Brittany Waddell Utility deposit refund 89.46 60111 Ryan Broadhead Utility deposit refund 73.16 60112 Nolan Young Utility deposit refund 33.54 60113 Redox Tech LLC Hydrant meter deposit refund 841.86 60114 Kelvin Plain Utility deposit refund 105.00 60115 Public Employees Credit Authorized payroll deduction for 4,801.50 Union credit union 60116 Charles Schwab Institutional Authorized payroll deduction for 2,329.55 employee pension contribution 60117 Teamsters Local Union #238 Authorized payroll deduction for 1,077.00 union dues 60118 Voya Institutional Trust Co. Authorized payroll deduction for 4,027.00 deferred compensation EFT US Department of Treasurer Federal withholding tax 21,665.76 60119 Bergen Plumbing, Heating Repaired water softener at 160.43 & Cooling 1814 W. 11th Street 60120 Campbell Supply Blades for cutoff saw, shop rags 304.26 and marking paint 60121 CenturyLink Service 213.35 60122 Wayne Claassen Engineering services for five 81,547.94 Engineering projects 60123 Core & Main LP Fittings 22,117.71 60124 Dex Media East, Inc. Phonebook advertisement 33.50 60125 Frickson Brothers Repaired water service line at 2,825.00 Excavating 333 Cottage Street 60126 Menards Supplies 395.12 60127 Postmaster Postage 1,250.00 60128 Ricklefs Excavating Ltd. Dysart Road Water Main 58,159.28 Replacement Project 60129 Storey Kenworthy Office and bathroom supplies 232.07 60130 Utility Equipment Co. Fittings 500.00 60131 John Eveland Overpayment on final bill 98.29 60132 John Eveland Overpayment on final bill 112.43 60133 Frances Dillon Overpayment on final bill 112.14 60134 Ruth E. Oneal-Lewis Utility deposit refund 9.99 60135 Steve Field Utility deposit refund 20.96 60136 Thelma D. Moore Overpayment on final bill 94.30 60137 Hawkeye Capital LLC Overpayment on final bill 63.27 60138 Austin Prochaska Utility deposit refund 69.66 60139 Harry Walbaum Overpayment on final bill 29.70 60140 Trey Roosa Utility deposit refund 32.79 60141 Sky Baldwin Overpayment on final bill 4.27 60142 Gerlain Belizaire Utility deposit refund 33.75 60143 Ray McDermott Utility deposit refund 32.06 Payroll 103,273.28 $2,052,939.96 WATERLOO WATER WORKS CITY OF WATERLOO Council Communication Certified List for the position of Senior Rehabilitation Specialist for the City of Waterloo, Iowa Community Planning& Development Department, as certified by the Civil Service Commission on May 31, 2018. City Council Meeting: 6/11/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11mmnnnarn Resuru:mrces Dumr , 1 arnce Approved 6/6/2018 ... 10.32, AM ' erk Office, l p nzgp"n > 1' unmmu::y Approved (5/6/2018 0:56 AM ATTACHMENTS: Description Type Certified List for the position of Senior Rehabilitation Specialist for the City SUBJECT: of Waterloo, Iowa Community Planning& Development Department, as certified by the Civil Service Commission on May 2018. Submitted by: Submitted By: Page 182 of 188 CITY OF WATERLOO , HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo,IA 50703 (319)291-4303 Fax(319)291-4569 F May 31, 2018 TO: Honorable Mayor& City Council We,the members of the Civil Service Commission, certify the following list of applicants,who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Senior Rehabilitation Specialist for the City of Waterloo, Iowa Community Planning&Development Department. This list shall exhaust upon appointment. CERTIFIED LIST Matthew Chesmore s Respectfully submitted, > `Y S Ban0skins Date Lovidtad-vkllr Da e i Ethe Washin on Date Cs LIST SENIOR RE,HABILITATION SPECIALIST IS CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 183 of 188 S CITY 1 WATERLOO , ® "s ® I A i i HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo, IA 50703 (319)291-4303 Fax(319)291-4569 i, r, • f, May 31, 2018 i. The City of Waterloo Civil Service Laws adopted October 20, 1983, and approved by the Waterloo City Council on November 14, 1983, allow under Chapter N, Section 2c for the Mayor and the department head to recommend the approval of a promotional eligibility Iist of less than three individuals. We are recommending the Civil Service Commission certify a promotional list of one for Senior Rehabilitation Specialist for the Community Planning& Development Department. I i. i Quentin Hart,Mayor Noel Anderson Community Planning&Development Director i' t EI E i 4 CITY WEBSITE:wwwcityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal OpportunitylA€#irrmativeAetion Employer Page 184 of 188 CITY OF WATERLOO Council Communication Certified List for the position of Intake Specialist for the City of Waterloo, Iowa Community Planning& Development Department, as certified by the Civil Service Commission on May 31, 2018. City Council Meeting: 6/11/2018 Prepared: REVIEWERS: Department Reviewer Action Date timmnrnamn Resuru:mrces 1)umm, arnce Approved 6/6/2018 0-32 AM (' erk Officu, 1' mmu::y Approved (5/6/2018 0:56 AM ATTACHMENTS: Description Type Certified List for the position of Intake Specialist for the City of Waterloo SUBJECT: Iowa Community Planning& Development Department; as certified by the Civil Service Commission on May 31, 2018. Submitted by: Submitted By: Page 185 of 188 CITY OF WATERLOO , IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4303 Fax(319)291-4569 • May 31, 2018 TO: Honorable Mayor& City Council We,the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Intake Specialist for the City of Waterloo, Iowa Community Planning & Development Department. Appointment(s) shall be made from this list for the next year(May 31,2018—May 30 2019). CERTIFIED LIST Eric Kramer Monica Card Respectfully submitted, Ap, e c5lalllr- Date 1 4 l Barry kips Lo ie Cal well Ddie Ethel Was Dat CS LIST INTAKE SPECIALIST 18 CITY WEBSITE:www.cityofwaterlooiowa.com is WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 186 of 188 CITY OF WATERLOO Council Communication Certified List for the position of Waste Water Operator for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on May 31, 2018. City Council Meeting: 6/11/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11innarn Resuru:mrces Dumr , 1 armce Approved 6/6/2018 ... 10.38 AM ' erk Office, 1' mu::y Approved (5/6/2018 ... p 0:56 AM ATTACHMENTS: Description Type Certified List for the position of Waste Water Operator for the City of SUBJECT: Waterloo; Iowa Waste Management Services Department; as certified by the Civil Service Commission on May 31, 2018. Submitted by: Submitted By: Page 187 of 188 CITY( OF WATERLOO , IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo,IA 50703 (319)291-4303 Fax(319)291-4569 +r��r • May 31, 2018 TO: Honorable Mayor&City Council We,the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Waste Water Operator for the City of Waterloo, Iowa Waste Management Services Department. Appointment(s) shall be made from this list for the next year (May 31,2018—May 30, 2019). CERTIFIED LIST Timothy Troyer Matthew White Nolan.Rasmusson William Hunt Aaron Schroeder i Respectfully submitted, Barry H ns D Ai, aldweI Da e Ethel Washin on Date y CS LIST WASTE NVATER OPERATOR 18 It i CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU An Equal Opportunity/Affirmative Action Employer Page188 of 188