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HomeMy WebLinkAboutMinutes-06/01/2009• • June 1, 2009 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, June 1, 2009. Mayor Timothy J. Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper, Reggie Schmitt. Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member. 129140 - Reggie Schmitt/Steve Schmitt that the Agenda, as amended, for the Regular Session on Monday, June 1, 2009, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. 129141 - Reggie Schmitt/Steve Schmitt that the Minutes, as proposed, for the Regular Session on Tuesday, May 26, 2009, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. CONSENT AGENDA 129142 - Reggie Schmitt/Steve Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-56, dated June 1, 2009, in the amount of $1,000,775.88, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2009-489. 2. Communication from City Engineer transmitting request of Tom Laures for a waiver for a concrete driveway to be located at 232 Zelmar Drive, together with recommendation of approval. Resolution adopted and upon approval by Mayor assigned No. 2009-490. 3. Communication from City Clerk transmitting request of Gates Park Optimist Club for a variance to the Noise Ordinance on June 6, 2009 from 12:00 Noon to 2:00 p.m. in conjunction with annual picnic at the Gates Park Swimming Pool Shelter, including a band, together with recommendation of approval of Police Chief. Resolution adopted and upon approval by Mayor assigned No. 2009-491. b. Motion to approve the following: 1. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Nicholas Dunn to the position of Signal Technician II, effective June 2, 2009. 2. Mark Rice, Superintendent of Central Garage, to attend Best Business Practices Seminar in Moline, Illinois on May 29, 2009, with costs not to exceed $125.00, including use of city vehicle. 3. Matt Knox, Firefighter, to attend Fire Arson Origin & Cause Investigation Class in Emmitsburg, Maryland on May 16-30, 2009, with costs not to exceed $232.20, including use of city vehicle c. Beer/Liquor License Permit Application Class C Club 700, 1955 Locke Avenue (Renewal) (Expires 6/30/10) (Includes Sunday Sales) d. Outdoor Service Area Application Club 700, 1955 Locke Avenue e. Bonds. Ayes: Seven. Motion carried. June 1, 2009 HEARINGS 129143 - Greenwood/Steve Schmitt that proof of publication of notice of Consolidated Plan One -Year Action Plan, May 26, 2009, be received and placed on public hearing on 2nd as published in the file. Ayes: Seven. 129144 - This being the time and place of public hearing, the Mayor and oral objections and there were none. Greenwood/Steve Schmitt that the hearing be closed. Ayes: Seven. Motion carried. 129145 - Greenwood/Steve Schmitt Page 2 Amendment to FY2009 Waterloo Courier on Motion carried. called for written that "Resolution approving said amendment and authorizing submission to U.S. Department of Housing and Urban Development", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-492. UNFINISHED BUSINESS 129146 - Eric Thorson, City Engineer, reported that he and Mr. Wagner met last week after the council meeting and discussed a method to make some temporary repairs to these locations. Some of city staff was out there today and reviewed the sidewalks with Mr. Wagner. There are a few squares that we all agree may still have to have full replacement so staff will continue to pursue that, but there are a number of squares that this method will work. Mr. Wagner is actually taking out a permit and is getting some material and some folks together to try this out on his property. The city will inspect and work with them along the way to see if its going to work. We think it will and if it does than Mr. Wagner is going to take it upon himself to contact some of the other property owners along there that are affected to see if he can get them to go with the same method. Mr. Wagner might even be helping them do that with some grandchildren and others who have some concrete experience. Mr. Thorson stated he thinks it will work and he is recommending that we wait a week to see if we can get this pulled together this week. He will report back by the end of the week how they are doing and see if we can get this worked out with folks. Mr. Thorson noted that we would do this because the highway project is coming and people should understand that this is just for this particular location because of the particular reason of the highway project. Reggie Schmitt/Welper that the resolution authorizing proposed repairs to sidewalks in conjunction with Sidewalk Inspection and Repair Program - Zone 9 be tabled for one week. Ayes: Seven. Motion carried. 129147 - Hart/Reggie Schmitt that communication from Superintendent of Traffic Operations transmitting recommendation of award of contract in the amount of $11,987.78 to Crescent Electric of Waterloo, Iowa in conjunction with Traffic Signal Mast Arm Poles for Easton Avenue and Hammond Avenue, Traffic Safety Grant CS -TSF -8155(702)-85-07, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-493. 129148 - Hart/Reggie Schmitt that communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of $9,495.00 to August Enterprises, L.L.C. in conjunction with Asbestos Removal for 723, 731 and 745 Vinton Street and 302-04 and 404 Fowler Street, Contract No. 134 -AR -05 -26 -09 -GO, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-494. • • • • June 1, 2009 Page 3 Unfinished Business continued 129149 - Hart/Reggie Schmitt that communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $33,140.00 to Floor Decor of Waterloo, Iowa in conjunction with Carpet Replacement for Human Resources Office and Carpet and Tile Replacement for Second Floor of City Hall, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-495. DOCUMENTS 129150 - Hart/Reggie Schmitt that communication from Contracts and Grants Coordinator transmitting contract in the amount of $9,495.00 with August Enterprises, L.L.C. in conjunction with Asbestos Removal for 723, 731 and 745 Vinton Street and 302-04 and 404 Fowler Street, Contract No. 134 -AR -05 -26 -09 -GO, be received, placed on file and "Resolution approving said contract", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-496. 129151 - Steve Schmitt/Welper that communication from Superintendent of Traffic Operations transmitting agreement with Iowa Department of Transportation for Traffic Safety Improvement Funding in the amount of $101,000.00, with no required city match, for improvements at Williston/18th and 218/Washington, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-497. 129152 - Steve Schmitt/Welper that communication from Planner II transmitting request of Marlyn Abbas for tax exemptions on improvements totaling $13,442.00 for property located at 130 Janney Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-498. 129153 - Steve Schmitt/Welper that communication from Planner II transmitting request of Justin Aten for tax exemptions on improvements totaling $110,000.00 for property located at 1540 Archer Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-499. 129154 - Steve Schmitt/Welper that communication from Community Development Director transmitting agreement with Iowa Department of Economic Development for Neighborhood Stabilization Program funds in the amount of $850,570.00 to be used to purchase and rehabilitate homes, abandoned or foreclosed upon, demolish blighted structures, redevelop demolished or vacant properties and for public service to counsel prospective purchasers of redeveloped properties, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-500. June 1, 2009 Page 4 Documents continued 129155 - Welper/Steve Schmitt that communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of $33,140.00 with Floor Decor of Waterloo, Iowa in conjunction with Carpet Replacement for Human Resources Office and Carpet and Tile Replacement for Second Floor of City Hall, be received, placed on file and "Resolution approving said documents", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-501. 129156 - Welper/Steve Schmitt that communication from Superintendent of Traffic Operations transmitting contract in the amount of $11,987.78 with Crescent Electric of Waterloo, Iowa in conjunction with Traffic Signal Mast Arm Poles for Easton Avenue and Hammond Avenue, Traffic Safety Grant CS -TSF -8155(702)-85-07, be received, placed on file and "Resolution approving award of said contract", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-502. 129157 - Welper/Steve Schmitt that communication from Associate Engineer transmitting Notice of Discontinuation of a Storm Water Discharge General Permit 2 with Department of Natural Resources in conjunction with F.Y. 2007 Recreational Trail - Cedar Bend Park to Mullan Avenue, Contract No. 714, be received, placed on file and "Resolution approving said notice", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-503. 129158 - Welper/Steve Schmitt that communication from Community Planning & Development Director transmitting a Cooperative Agreement with Environmental Protection Agency for Brownfield Cleanup Grant in the amount of $200,000.00, with required $40,000.00 city match, for the Waterloo Chamberlain Site Cleanup Project, be received, placed on file, and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute the same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-504. RESOLUTIONS TO BE ADOPTED 129159 - Welper/Steve Schmitt that "Resolution approving an advance of funds for purchase of property at 1850 West Airline Highway for repayment from the Midport Urban Renewal Tax Increment Fund and direct the filing of certification under Iowa Code Section 403.19", be adopted. Prior to a vote on the above motion the following comments were heard. Councilperson Getty asked if this is that piece of property on Airline Highway that the city bought from WIDA. Mayor Hurley responded that yes it is. Following comments a vote was taken on the above motion with the following result. Ayes: Four. Nays: Cole, Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2009-505. ORDINANCES TO BE ADOPTED 129160 - Cole/Reggie Schmitt that "an Ordinance establishing grades in the City of Waterloo for F.Y. 2008 E. 4th Street Reconstruction and Streetscape Improvements, Contract No. 742", be received, placed on file, considered and passed for the first time. Ayes: Seven. Motion carried. • • June 1, 2009 Page 5 Ordinances to be Adopted continued 129161 - Cole/Reggie Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Ayes: Seven. Motion carried. 129162 - Cole/Reggie Schmitt that "an Ordinance establishing grades in the City of Waterloo for F.Y. 2008 E. 4th Street Reconstruction and Streetscape Improvements, Contract No. 742", be considered and passed for the second and third times and adopted. Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 4942. NEW BUSINESS 129163 - Getty/Hart that communication from City Clerk transmitting new billing invoice for water, sewer and garbage services to be used jointly with the Waterloo Water Works, be received, placed on file, and "Resolution approving said billing invoice and process", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-506. 129164 - Reggie Schmitt/Hart that communication from Planner II transmitting request to seek RFPs on sale of city -owned property generally located at 2554-2556 Edgemont Avenue, placed on file and "Resolution setting date of hearing as June 22, p.m. in the City Hall Council Chambers on the above described adopted and City Clerk instructed to publish notice of same. Ayes: Resolution adopted and upon approval by Mayor assigned No. 2009-507. 129165 - Hart/Steve Schmitt be received, 2009, at 5:30 request", be Seven. to instruct Airport Director to prepare plans, specifications, form of contract, etc. in conjunction with Rehabilitation of Ground Power Unit Project at Waterloo Regional Airport, be received, placed on file and approved. Ayes: Seven. Motion carried. 129166 - Hart/Steve Schmitt that plans, specifications, form of contract, etc. in conjunction with Rehabilitation of Ground Power Unit Project at Waterloo Regional Airport, be received and placed on file. Ayes: Seven. Motion carried. 129167 - Hart/Steve Schmitt that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with the above described project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-508. 129168 - Hart/Steve Schmitt that "Resolution setting date of hearing on plans, specifications, form of contract, etc. as June 15, 2009 at 5:30 p.m. in the City Hall Council Chambers on the above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-509. 129169 - Hart/Steve Schmitt to instruct Building Official/Maintenance Administrator to prepare plans, specifications, form of contract, etc. in conjunction with Commercial Street Parking Garage Repairs - Phase II, be received, placed on file and approved. Ayes: Seven. Motion carried. June 1, 2009 Page 6 New Business continued 129170 - Hart/Steve Schmitt that plans, specifications, form of contract, etc. in conjunction with Commercial Street Parking Garage Repairs - Phase II, be received and placed on file. Ayes: Seven. Motion carried. 129171 - Hart/Steve Schmitt that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with the above described project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-510. 129172 - Hart/Steve Schmitt that "Resolution setting date of hearing on plans, specifications, form of contract, etc. as June 22, 2009 at 5:30 p.m. in the City Hall Council Chambers on the above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-511. ORAL PRESENTATIONS 129173 - Mayor Hurley stated it was a fabulous weekend in the City of Waterloo on a number of counts with Friday, Saturday and Sunday full of activities. The My Waterloo Days found itself in a great new venue at the Riverloop Exposition area. Hats off and kudos to the Chamber of Commerce and to their hundreds and hundreds of volunteers, planning committees and their professional staff, namely, Jay Stoddard, in bringing this together. Mayor Hurley stated he thinks there were thousands of people at the activities, the fireworks were fantastic, and he appreciates Councilperson Steve Schmitt getting out in front of that along with the volunteers. The venue itself excites him as far as what is possible there. Mayor Hurley stated his office and the Chamber of Commerce have received all kinds of compliments but also constructive suggestions. We are going to take those and absorb them, and massage them. It was the first year, it was huge and we will work out the kinks. Hats off to the Neighbors For Life Neighborhood Association and the event that they planned and organized at Lafayette Park to mark the one year anniversary of the floods. General Dartus, Senator Grassley, Representative Braley and others from the outside were just simply amazed about the park, what was done there and how the city responded. Mayor Hurley gave a tip of his hat to everybody involved with Neighbors For Life and anybody in the city who helped them pull that off. Mayor Hurley noted there was a bit of panic for the opening night at the ballpark late Friday and thanked Paul Huting and Lou Cutwright. We got through that with everybody working together and 2,500 people enjoyed opening night at the ballpark on a beautiful evening. Getty/Reggie Schmitt that the above oral comments be received and placed on file. Ayes: Seven. Motion carried. ADJOURNMENT 129174 - Hart/Cole that the Council adjourn at 5:55 p.m. Ayes: Seven. Motion carried. (-ANck-AA4.-1, Nancy Eckert, CMC City Clerk • •