HomeMy WebLinkAboutMinutes-06/29/2009June 29, 2009
The Council of the City of Waterloo, Iowa, met in Special Session at City Hall Council
Chambers, Waterloo, Iowa, at 8:00 a.m., on Monday, June 29, 2009. Mayor Timothy J.
Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper,
Reggie Schmitt.
129348 - Reggie Schmitt/Steve Schmitt
that the Agenda, as proposed, for the Special Session on Monday, June 29, 2009,
at 8:00 a.m., be accepted and approved. Ayes: Seven. Motion carried.
129349 - Reggie Schmitt/Steve Schmitt
that copies of Call for Special Session on Monday, June 29, 2009, at 8:00 a.m.,
be received and placed on file. Ayes: Seven. Motion carried.
HEARINGS & BIDS
129350 - Cole/Reggie Schmitt
that proof of publication of notice of public hearing on 2009 New Fire Station
#8, as published in the Waterloo Courier on June 12, 2009, be received and
placed on file. Ayes: Seven. Motion carried.
129351 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Cole/Reggie Schmitt
that the hearing be closed. Ayes: Seven. Motion carried.
129352 - Councilperson Getty stated he has some concerns as there are additional costs
such as the road, traffic lights and Item 2 on today's agenda to pay for design
services. Councilperson Getty asked if the sale of the fire station will pay
for the all the costs for this project.
Mayor Hurley stated that if the bids are not favorable, then we will not build a
new fire station. Mayor Hurley stated it is council's decision, but he is not
attracted to a break even on this project. Going forward we have to look at
additional property taxes versus what we currently have in place. Mayor Hurley
noted that in addition to the money from the sale of fire station #8, the city
has other fund streams.
Noel Anderson, Community Planning
years back a couple of groups were
property, and the city accepted the
of what the city has to provide and
had to find a site for the new fire
if all the number match up. There
be the tell-tale sign.
& Development Director, stated that a few
interested in purchasing the fire station #8
best offer. There is an agreement in place
what the purchaser has to provide. The city
station and now we are moving forward to see
are other fund streams, and these bids will
Councilperson Getty stated he is interested in the bottom line. Will the price
offered by the drug store cover all the costs of the building, road, lights,
etc.
Mr. Anderson responded that staff believes it will. The cost for the design
work for the new fire station is not covered by the new owner.
Mayor Hurley noted that the design work is being paid with old bond money,. If
the bids are not favorable, the city still has to pay for the design services.
Cole/Reggie Schmitt
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with 2009 New Fire Station #8", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2009-620.
June 29, 2009 Page 2
Hearings & Bids continued
129353 - Cole/Reggie Schmitt
that "Resolution ordering construction in conjunction with above project", be
adopted.
Prior to a vote on the above motion, the following comments were heard.
Councilperson Steve Schmitt stated he thought all expenses were to be paid by
the unnamed entity.
Noel Anderson, Community Planning & Development Director, stated that under the
agreement, the purchaser had a timeline of events, and the city had a timeline
of events to meet. They covered all the costs for the preliminary plans. At
that time, they could not opt out, but the cost for the final design was to be
paid by the city. Mr. Anderson stated that we will have to look at the bids to
see if all our costs are covered. The city sold the property for approximately
$2 million.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2009-621.
129354 Cole/Reggie Schmitt
Bidder
to receive, file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review:
Alternate Alternate Alternate Alternate
Bid Bond Base Bid #1 #2 #3 #4
Cardinal Construction 5% $1,560,000.00 $41,780.00 ($16,900.00) $3,200.00 ($19,500.00)
Waterloo, IA
Holland Construction Corp. 5% $1,631,700.00 $40,500.00 ($18,000.00) $3,000.00 ($20,500.00)
Forest City, IA
Larson Construction Co., Inc. 5% $1,560,000.00 $46,000.00 ($16,000.00) $2,800.00 ($32,000.00)
Independence, IA
Prairie Construction 5% $1,661,000.00 $41,000.00 ($18,000.00) $3,000.00 ($34,000.00)
Waterloo, IA
The Samuels Group 5% $1,772,000.00 $39,400.00 ($21,000.00) $2,900.00 ($19,500.00)
Wausau, WI
Ayes: Seven. Motion carried.
HEARINGS
129355 Steve Schmitt/Welper
that proof of publication of notice of public hearing on reallocation of not to
exceed $75,000.00 of unspent proceeds of General Obligation Bonds, Series 2007A
to pay costs for design services for a new fire station, as published in the
Waterloo Courier on June 23, 2009, be received and placed on file. Ayes:
Seven. Motion carried.
129356 This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Steve Schmitt/Welper
that the hearing be closed. Ayes: Seven. Motion carried.
129357 Steve Schmitt/Welper
.a,
that "Resolution instituting proceedings to take additional action and approving
reallocation of said bonds", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2009-622.
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June 29, 2009 Page 3
Hearings continued
129358 - Reggie Schmitt/Welper
that proof of publication of notice of public hearing on reallocation of not to
exceed $50,000.00 of unspent proceeds of General Obligation Bonds, Taxable
Series 2007C to pay costs of constructing a paved parking lot for visitors and
those attending events at Young Arena, Center For The Arts and the Expo Plaza
and Amphitheater, as published in the Waterloo Courier on June 23, 2009, be
received and placed on file. Ayes: Seven. Motion carried.
129359 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Mayor Hurley noted that there was a Call the Courier question about using Local
Option Sales Tax for this project. We are just adding this lot to the current
overlay project.
Councilperson Cole noted that the city is not using local option sales tax money
for this parking lot.
Michelle Weidner, Chief Financial Officer, noted that this is not the Center For
The Arts parking lot, but it is the former car lot.
Eric Thorson, City Engineer, stated that this parking lot was included in the
bid document as an alternate, and it was never intended to be part of the Local
Option Sales Tax.
Reggie Schmitt/Welper
that the hearing be closed and oral comments be received and placed on file.
Ayes: Seven. Motion carried.
129360 - Reggie Schmitt/Welper
that "Resolution instituting proceedings to take additional action and approving
reallocation of said bonds", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2009-623.
DOCUMENTS
129361 - Hart/Reggie Schmitt
that communication from Building Official/Maintenance Administrator transmitting
recommendation of award of contract in the amount of $5,719.03 per month to ABM
Janitorial Services of Waterloo, Iowa in conjunction with Cleaning Contract for
City Hall, Carnegie Annex, Police Training Center and Memorial Hall, be
received, placed on file and "Resolution approving award of said contract", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2009-624.
ADJOURNMENT
129362 - Cole/Reggie Schmitt
that the Council adjourn at 8:22 p.m. Ayes: Seven. Motion carried.
Nancy Eckert, CMC
City Clerk