Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Packet - 7/30/2018
THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, July 30, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Pagel of 224 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Bruce Jacobs, Ward 2 Council Member Agenda, as proposed or amended. Minutes of July 16, 2018, Regular Session, as proposed. Proclamation declaring the month of July as the annual celebration of the Americans with Disabilities Act. Recognition of Stan Seda for 45 years of employment with the City of Waterloo. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees: Address and amount to certify: 302 Anthony Street - $3,500.00. Submitted By: Matt Mahler, General Manager 3. Request from Main Street Waterloo for a variance to the Noise Ordinance for a fireworks display on August 31, 2018, beginning at 9:30 p.m. and lasting approximately one hour, in conjunction with the Mayor's Labor Day Kickoff event and RiverLoop Rhythms, to be held at the RiverLoop Amphitheater. Submitted By: Dave Mohlis, Police Captain 4. Request from Rev. David Van Netten of Grace Reformed Church for a variance to the Noise Ordinance on August 12, 2018 from 8:00 a.m. to 1:00 p.m., in conjunction with the "Sunday in the Park" event to be held at Hope Martin Park, including a picnic, games for the children, use of a PA system and live music. Page 2 of 224 Submitted By: Dave Mohlis, Police Captain 5. Request by LaShunta Parks for a variance to the Noise Ordinance on Saturday, August 4, 2018 from 4:00 p.m. to 10:00 p.m., in conjunction with a block party to be held at 252 Denver Street, including a music system and the use of city barricades. Submitted By: Dave Mohlis, Police Captain 6. Request from David Schake for a variance to the Noise Ordinance on August 18, 2018 from Noon to 4:30 p.m., in conjunction with the "Fun in the Son" event, to be held at the Cedar Valley Church, located at 3520 Ansborough Ave. Submitted By: Dave Mohlis, Police Captain 7. Request of Grout Museum District to hold the 12th annual Sullivan Brothers Memorial 5/10 K Race on October 27, 2018 from 9:00 a.m. to 11:00 a.m., commencing and concluding in the area of Park Avenue and Jefferson Street, with the route primarily on the Cedar Valley Lakes and South Riverside Trails. Submitted By: Dave Mohlis, Police Captain 8. Request from Tony Barker for a waiver for a concrete driveway located at 121 Ogden Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Jamie Knutson, PE, Interim City Engineer 9. Request from Wes Sindt for a waiver for a concrete driveway located at 1008 Leavitt Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Jamie Knutson, PE, Interim City Engineer 10. Request from Robert Dunlap for a waiver for a concrete driveway located at 2301 W. 7th Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Jamie Knutson, PE, Interim City Engineer 11. Resolution approving the request of Kevin and Linda Dallenbach for tax exemptions on the construction of a new single family home valued at$505,000 for property located at 1626 Falcon Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 12. Resolution approving the request of Ryan Drey for tax exemptions on the construction of a new single family home valued at $362,000 for property located at 1229 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 13. Resolution approving the request of Christian Olson for tax exemptions on the construction of a new single family home valued at $235,000 for property located at 4414 Charm Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 14. Resolution approving the request of Marko Dostanic for tax exemptions on the construction of a new commercial building valued at $350,000 for property located at 220 Esther Street, and located within the Consolidated Urban Revitalization Area (CURA). Page 3 of 224 15. lR�bonl��oBe6'Aov?noYOR %oae�P iP�W s'%nPiRg sDLPtv��8M�'RRipW6ns on the construction of a new roof and home improvements valued at $4,000 for a property located at 918 W Parker Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 16. Resolution approving the request of Spencer Gann/Griffin Investments LLC for tax exemptions on the construction of home improvements valued at $18,000 for a property located at 911 Burton Avenue, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 17. Resolution approving the request of Cedar Valley 4 Rent for tax exemptions on the construction of a new single family dwelling valued at $200,000 for property located at 509 Riverside Drive, and located within the Consolidated Urban Revitalization Area (CUBA). Submitted By: Noel Anderson, Community Planning & Development Director 18. Resolution approving preliminary plans, specifications, bid documents, etc. and setting date of bid opening as August 23, 2018, and date of public hearing as August 27, 2018, in conjunction with the Waste Management Cleaning of Anaerobic Digester#3, and instruct City Clerk to publish said notice. Submitted By: Steve Hoambrecker, WMS Department Director 19. Resolution setting a date of public hearing as August 13, 2018 to approve the sale and conveyance of city owned property located south of 2535 MidPort Boulevard, in the amount of $1.00, to Dahlstrom Real Estate LLC., including a Development Agreement, and instruct City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning & Development Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. Inv. Frana & Inv. Zubak Class/Meeting: Homicide Investigation School Destination: Lawrence, KS Dates: October 22-24, Amount not to exceed: $1,546.00 2018 b. Chief Trelka Class/Meeting: Law Enforcement Leadership Series Conference Destination: Ames, IA Dates: September 10-11, Amount not to exceed: $213.00 2018 C. ARFF / Maintenance Employees Class/Meeting: Live Aircraft Fire- Hot Burn Training Destination: Eastern Iowa Airport, Cedar Rapids, IA Dates: September 26 & Amount not to exceed: $1,800.00 27, 2018 d. Adrienne Miller, Economic Development Specialist Page 4 of 224 Class/Meeting: Cedar Valley Leadership Institute Course (CVLI) Destination: Waterloo, IA Dates: First Wednesday Amount not to exceed: $1,100.00 of each month Oct-May e. Ryan Doland, Property Tech Class/Meeting: International Association of Property and Evidence (TAPE) Destination: Minneapolis, MN Dates: August 20-22, Amount not to exceed: $968.00 2018 f. Tony Pauley, Street Supervisor; Tom Meyer and Mike Gienau, Street Foreman Class/Meeting: Iowa Streets & Roads Workshop &Annual Conference Destination: Ames, IA Dates: September 18- Amount not to exceed: $1,300.00 20, 2018 2. LIQUOR LICENSES a. BJ's Bar& Billiards, 110 Ida Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 7/29/2019 b. Fraternal Order of Eagles, Waterloo Aerie #764, 202 E. 1st Street Class:A Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 6/30/2019 C. Hy-Vee Food & Drugstore #3, 1422 Flammang Drive *Outdoor Service (8/8/18 -8/14/18)* Class: E Liquor New Application Includes Sunday Expiration Date: 8/14/2018 d. Hy-Vee Gas#3, 1512 Flammang Drive Class: C Beer Renewal Application Includes Sunday Expiration Date: 8/26/2019 e. Jim's Food, 437 Sullivan Avenue Class: B Wine/ C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 8/10/2019 f. Narey's 19th Hole, 2073 Logan Avenue Class: C Liquor Renewal Application Does not include Sunday Expiration Date: 8/22/2019 Page 5 of 224 g. WCA Building and Amphitheatre, 225 Commercial Street Class: Special C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 6/21/2019 h. Yesway Store #10022, 1976 Franklin Street Class: C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 7/12/2019 3. APPOINTMENTS a. Xavier Leonard Board/Commission: Leisure Services Commission Expiration Date: 3/1/2020 New Appointment 4. Theatre License Permit Application • Crossroads 12 Theatre, 2450 Crossroads Boulevard • RomantixAdult Emporium, 1507 La Porte Road • Mini Cinema 16, 315 E. 4th Street • Fantasy Island Amusement, 1850 W.Airline Hwy 5. Bonds. PUBLIC HEARINGS 2. Request by Dahlstrom Real Estate for a site plan amendment to the "M-2,P" Planned Industrial District to allow for the construction of a 200,000 square foot warehouse/office located west of 3050 Wagner Road. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider, and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, to approve a request by Dahlstrom Real Estate for a site plan amendment to the "M-2,P" Planned Industrial District to allow for the construction of a 200,000 square foot warehouse/office located west of 3050 Wagner Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 3. Request by Jesse Hovatter to vacate 5 feet of a platted 20 foot drainage and utility easement located along the southwesterly property line of 1731 Carriage Hill Drive, to allow for the construction of a 26'X 32' detached garage. Motion to receive and file proof of publication of notice of public hearing. Hold Hearing - No comments on file. Motion to close the hearing and receive and file oral and written comments, and recommendation of approval of the Planning, Programming and Zoning Commission. Page 6 of 224 Motion to receive, file and consider and pass for the first time an Ordinance approving a request by Jesse Hovatter to vacate the five (5) feet of a platted twenty (20) foot drainage and utility easement, located along the southwesterly property line of 1731 Carriage Hill Drive, to allow for the construction of an 26' X 32' detached garage. Motion to suspend rules. Motion to consider and pass for the second and third times and adopt the ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 4. Asphalt Emulsions for the City's Recycled Asphalt Paving Program. Motion to receive and file proof of publication and notice of public hearing. HOLD HEARING - No comments on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of bid documents, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive, file and instruct the City Clerk to read bids. Resolution awarding bid to Rituminous Materials & Supply of Des Moines, IA in the amount of $150,200, in conjunction with the Asphalt Emulsions for the City's Recycled Asphalt Paving Program. Submitted By: Sandie Greco, Interim Public Works Director 5. FY 2019 Brock 3rd Addition Sanitary Sewer Extension, Contract No. 954. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jamie Knutson, PE, Interim City Engineer RESOLUTIONS 6. Resolution approving contract with Vandewalle & Associates for continued work on downtown Waterloo planning efforts, redevelopment design, riverfront development, and funding opportunities, in the amount of$72,000, and authorize the Mayor and City Clerk to execute necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution approving Reconstruction and Overlay Street Improvement lists for 2019. Submitted By: Jamie Knutson, PE, Interim City Engineer 8. Resolution approving award of contract to Landmark Turf Services, LLC, of Dunkerton, Iowa, in the amount of $44,917.00, and approving the Contract, Bonds, and Certificate of Insurance for the FY 2019 Levee Rip Rap Spraying, Contract No. 961, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE, Interim City Engineer 9. Resolution approving petition for voluntary annexation requested by the City of Waterloo, on behalf of landowners John and Dessie Rottinghaus, to annex approximately 20.22 acres of land generally located along North Elk Run Road, just Page 7 of 224 northwest of 4455 Remington Road for the purpose of future industrial development. Submitted By: Aric Schroeder, City Planner 10. Motion approving Final Quantity Summary for a net increase of $12,665.80 for the FY 2018 Bridge and Culvert Repairs, Contract No. 950, and authorize the Mayor and City Clerk to execute said document. Submitted By: Wayne Castle, PLS, PE,Associate Engineer 11. Resolution approving completion of project and recommendation of acceptance of work for work performed by Minturn, Inc. of Brooklyn, Iowa, at a total cost of$203,241.80, for the FY 2018 Bridge and Culvert Repairs, Contract No. 950, and receive and file two- year maintenance bond. Submitted By: Jamie Knutson, PE, Interim City Engineer 12. Resolution approving Professional Services Agreement with Robinson Engineering Company of Independence, Iowa, in an amount not to exceed $14,800.00, in conjunction with the Blower's Creek Watershed Assessment, and authorize the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE,Associate Engineer 13. Resolution approving Professional Services Agreement with Robinson Engineering Company of Independence, Iowa, in an amount not to exceed $16,340.00, in conjunction with the Westdale Swale project, and authorize the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE,Associate Engineer 14. Resolution approving award of hotel/motel tax council discretionary funds to the Waterloo Cultural &Arts Department to be used to fund a part-time graphic designer in the amount of$24,128. Submitted By: Michelle Weidner, Chief Financial Officer 15. Resolution approving application for an Iowa DOT Traffic Safety Grant for conducting a vision zero workshop, towards eliminating pedestrian, bicycle and motorized vehicle deaths and severe injuries from traffic crashes, to improve public safety and quality of life, and authorize the Mayor to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer 16. Resolution approving application for an Iowa DOT Traffic Safety Grant for traffic signalization of Greyhound Drive and the West Ridgeway intersection, and authorize the Mayor to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer 17. Resolution approving application for an Iowa DOT Traffic Safety Grant for Traffic signalization of Vinton Avenue and Independence Avenue intersection, and authorize the Mayor to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer 18. Resolution approving installation of two (2) 25 MPH speed humps in the 3900 block of Memory Lane and rescinding Resolution No. 2018-496. Page 8 of 224 Submitted By: Sandie Greco, Interim Public Works Director 19. Resolution approving award of bid to Spahn & Rose Lumber Company of Jesup, Iowa, in the amount of$134,610.00 in conjunction with the purchase and construction of a 60 ft. by 80 ft. pole building at the City's Yard Waste Site, and approving contract, bond and certificate of insurance, and authorize the Mayor and City Clerk to execute said documents and rescinding resolution 2018-370. Submitted By: Sandie Greco, Interim Public Works Director 20. Resolution approving award of bid to Thompson Truck & Trailer of Dubuque, Iowa, for the purchase of two (2) 2019 single axle snow control (plow), 37,000 gross vehicle weight dump trucks, in the amount of$150,964.00 each. Submitted By: Sandie Greco, Interim Public Works Director OTHER COUNCIL BUSINESS 21. Motion approving request of Great Properties, LLC for an extension to repair sidewalks at 1018 Denver Street. Submitted By: Wayne Castle, PLS, PE,Associate Engineer ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Board of Adjustment minutes of May 2, 2018. 2. Airport Board Meeting minutes, May 22, 2018. 3. Airport Board Meeting minutes,April 24, 2018. 4. Waterloo Housing Authority Board minutes of 7/16/18. 5. Historic Preservation Commission minutes of May 15, 2018. 6. Complete Streets minutes of March 20,April 10 and May 8, 2018. 7. Community Development Board Meeting minutes of June 2018. 8. Waterloo Leisure Services Commission Board minutes of May 8, 2018. 9. Communication from the Waterloo Cultural & Arts Department on the notice of the conclusion of employment for Lonzo Coleman, Maintenance I, effective July 6, 2018 Page 9 of 224 with recommendation of approval of payout of$8,511.43 for unused benefits. 10. Communication from the Waterloo Public Library on the notice of the conclusion of employment for Cathy R. Riechmann, Library Assistant, effective July 6, 2018 with recommendation of approval of payout of$6,431.94 for unused benefits. Page 10 of 224 CITY OF WATERLOO Council Communication Minutes of July 16, 2018, Regular Session, as proposed. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk (..)ffice 1" mmcy Approved //G /201 ... 5.23 PM ATTACHMENTS: Description Type Minutes of hfly 16, 201Backup Mammlaap Submitted by: Submitted By: Page 11 of 224 July 16, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 16, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Shimp, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Abraham Funchess, Human Rights Director 146253 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, July 16, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 146254 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, July 9, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. ORAL PRESENTATIONS Forest Dillavou, 1725 Huntington Road, commented that several weeks ago he mentioned that a wall was placed inside a building located at 304 W. 5th Street, without a permit or inspection, and does not believe that it is a proper use of taxpayer funds. David Dryer, 3145 W. 4th Street, commented that the city could rent the Johnstone Building and questioned if the city is storing logs at this site as well. He further stated that it does not make sense to rent facilities when we own property in the same location. John Sherbon, 1715 Robin Road, commented that the city is most of the way through July and the convention center has still not sold and questioned how long the developer will be allowed to be carried by the city. Todd Obadal, 124 Amity Drive, commented that Steve Murphy was a citizen who passed away recently who took great interest in city council meetings. He asked about a sidewalk at the corner of NE corner of 5th Street and Jefferson and questioned what happened in the area that would cause costs to be incurred by the taxpayers. Bruce Kaesser, Waterloo, Iowa, asked that people keep their comments and attitudes civil during council meetings. Mr. Shimp commented that Steve Murphy would be greatly missed and expressed condolences to his family. He shared that he did a ride along with police officers, did a tour of the Waterloo Airport, shadowed the Fire Department, Street Department, Animal Control, Central Garage, Downtown Maintenance, and the Forestry Department. He encouraged all council members to do this as well. Mr. Morrissey commented on the need to change the fireworks ordinance. He shared a quote from the Assistant County Attorney on the importance of abstaining from voting due to a conflict of interest vs. lack of information. He also shared that this Wednesday is the memorial for Fred Becker which will be held at Fairview Cemetery on Wednesday at 11:00 a.m. July 16, 2018 Page 2 a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated July 16, 2018, in the amount of$1,267,237.60, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2018-513 2. Resolution approving preliminary specifications, form of contract, etc., and setting date of bid opening as July 26, 2018 and date of public hearing as July 30, 2018, in conjunction with Asphalt Emulsions for the City's Recycled Asphalt Paving Program, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-514. 3. Resolution approving request from Cindy East for a waiver for a concrete driveway located at 233 W. Orange Road with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-515. 4. Resolution setting a date of public hearing as July 30, 2018, to approve the request by Dahlstrom Real Estate for a site plan amendment to the "M-2,P"Planned Industrial District to allow for the construction of a 200,000 sq. ft. warehouse/office located west of 3050 Wagner Road, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2018-516. 5. Resolution setting the date of public hearing as July 30, 2018 to approve the request by Jess Hovatter to vacate 5 feet of a platted 20 foot drainage and utility easement, located along the southwesterly property line of 1731 Carriage Hill Drive, to allow for the construction of a 26' X 32' (832) square foot garage, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-517. b. Motion to approve the following: I Travel Requests Name & Title Amount of Personnel Class/Meeting Destination Date(s) not to Exceed Inv. Sadd and Inv. Ongoing Criminal Norfolk/Chesapeake, June 13-15, $2,550.20 a. Jurgensen Investigation VA 2018 *REVISED* Keith Kaspari, Meeting with Officials Dallas, TX August 9- $2,000.00 b. Director of at American Airlines 1 1, 2018 (estimate) Aviation and Mayor Hart July 16, 2018 Page 3 c. UNA Bar & Restaurant, 910 C Liquor New 6/30/2019 x W. 5th Street w/Outdoor Service d. Z's Restaurant, 3937 W. C Liquor New 7/15/2019 Airline Highway 3. Cigarette/Tobacco Permit New Application for Bamboo Ridge Campground, Inc., 4550 Hess Road. 4. Bonds. Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 146257 - Schmitt/Amos that proof of publication of notice of public hearing on Janitorial services contract for six (6) City owned buildings, as published in the Waterloo Courier on July 6, 2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146258 - Schmitt/Amos that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 146259 - Schmitt/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Morrissey questioned if any of the bidders have unions. Resolution adopted and upon approval by Mayor assigned No. 2018-518. 146260 - Schmitt/Amos that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-519. 146261 - Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids and refer to Community Planning & Development Director for review for review. Bidder Bid Security Bid Amount T&C Cleaning, Inc. o $7,690.00 Denver, IA 5% $35 per hr Supervisor 520 Der hr EmDlovee July 16, 2018 Page 4 that proof of publication of notice of public hearing on Sale and conveyance of 1.5 acres of City owned property for $1.00 commonly known as the former Logan Plaza area, and enter into a Development Agreement with Avita Developments, LLC, for the construction of a 5,300 sq. ft. medical office expansion with a minimum value of$1.1 million added to existing value, and 5 years at 50% tax rebates, as published in the Waterloo Courier on July 6, 2018, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Bruce Kaesser, Waterloo, Iowa, questioned the current value of the property. Noel Anderson, Community Planning and Development Director, explained that the value of the building is 1.6 million and the addition will bring it up to 3.7 million. He provided an overview of the item as well. Don Schare, 1415 Downing Avenue, questioned if the 50%tax rebate was on the entire property. Noel Anderson explained it would apply to the additional 1.1 million. Todd Obadal, 124 Amity Drive, asked what the start date of the project is. Noel Anderson commented that that start date is defined on page 2 item 3. 146264 - Shimp/Amos that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Three. Motion carried. 146265 - Shimp/Amos that "Resolution to authorize the sale and conveyance of a portion of City owned property to Avita Developments, LLC for $1.00 commonly known as a portion of the former Logan Plaza area, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-520. 146266 - Shimp/Amos that "Resolution approving a Development Agreement with Avita Developments, LLC for the construction of a 5,300 square foot medical office expansion with a minimum assessed value of$L1 million added value and 5 years at 50% tax rebates, and authorizing the Mayor and City Clerk to execute said agreement", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-521. 146267 - Schmitt/Shimp that proof of publication of notice of public hearing on Waste Management Administration HVAC Cooling System, as published in the Waterloo Courier on July 6, 2018,be received and placed on -1 IT . A - 11A . 1 July 16, 2018 Page 5 that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Shimp questioned the bid award process. Kelley Felchle, City Clerk, explained that bids may be awarded the same night as the bid opening if the department head has had adequate time to review the bids and make a decision. Resolution adopted and upon approval by Mayor assigned No. 2018-522. 146270 - Schmitt/Shimp that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-523. 146271 - Schmitt/Shimp Motion to receive and file and instruct City Clerk to read bids. Bidder Bid Security Bid Amount Proctor Mechanical Corporation o West Des Moines, IA 5/o $309,600.00 Young Plumbing &Heating Co. o 5/o $265,700.00 Waterloo, IA Winger Contracting Company o 5/o $267,350.00 Fairfax, IA Voice vote-Ayes: Seven. Motion carried. 146272 - Schmitt/Shimp that "Resolution awarding bid to Young Plumbing & Heating of Waterloo, Iowa, in the amount of $265,700, in conjunction with the Waste Management Administration HVAC Cooling System and approving the contract, bond and certificate of insurance, and authorize the Mayor and City Clerk to execute said documents",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-524. 146273 - Shimp/Amos that proof of publication of notice of public hearing on FY 2019 Levee Rip Rap Spraying, Contract No. 961, as published in the Waterloo Courier on July 6, 2018, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146274 - Shimp/Amos July 16, 2018 Page 6 Resolution adopted and upon approval by Mayor assigned No. 2018-526. 146277 - Shimp/Amos Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Estimate: 53,350 Bidder Bid Security Bid Amount Landmark Turf Services D 5% $44,917.00 unkerton, IA Voice vote-Ayes: Seven. Motion carried. 146278 - Amos/Shimp that proof of publication of notice of public hearing on FY 19 Police vehicle equipment needs, as published in the Waterloo Courier on July 6, 2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, asked what equipment is being sought through this process. Dan Trelka, Chief of Police, provided an overview of the equipment that is inside each vehicle. 146279 - Amos/Morrissey that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 146280 - Amos/Morrissey that "Resolution confirming approval of bid documents, specifications, form of contract, estimate of cost, etc.",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-527. 146281 - Amos/Morrissey that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-538. 146282 - Amos/Morrissey Motion to receive and file and instruct City Clerk to read bids and refer to Police Captain for review. Bidder Bid Amount Rarum ('nrnnratinvi July 16, 2018 Page 7 This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146284 - Shimp/Amos that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 146285 - Shimp/Amos that "Resolution confirming approval of bid documents, specifications, form of contract, estimate of costs, etc.",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Dan Trelka provided an overview of the item. Resolution adopted and upon approval by Mayor assigned No. 2018-529. 146286 - Shimp/Amos that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-530. 146287 - Shimp/Amos Motion to receive and file and instruct City Clerk to read bids and refer to Police Captain for review. BIDDER: Sunset Law Enforcement Factory New Service Ammunition Bid Price 1 A 8,000 rounds of .40 S&W, 180 grain, jacketed hollow point, NO BID Federal HST, P40HST1 2A 75,000 rounds of Federal American Eagle .40 S&W, 180 $300.00 per rain, full metal jacket AE40R1 1000 rounds 2B 12,000 rounds of 9 mm 147 grain jacketed hollow point, NO BID Federal HST P9HST2 2B 75,000 rounds of American Eagle 9 mm , 147 grain, full metal $221.60 per jacket AE9FP 1000 rounds 3 2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell, 00 NO BID Buckshot, 9 pellet, low recoil LEF132-00) 4 2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce NO BID low recoil slug LEF 127-RS 5 8,000 rounds of Federal .223 caliber, 64 grain, Soft Point NO BID Tactical Rifle Urban T223L 6 25,000 rounds of Federal American Eagle .223 caliber, 55 $177.00 per rain FMJ (AE223) 500 rounds 7 4,000 Rounds of Spear Gold Dot soft point gold bonded .223 NO BID Caliber, 75 grain 24475) 8 1,000 rounds of Hornady gmx tap heavy barrier .308 caliber, $749.50 per 165 grain 500 rounds 9 1,000 rounds of Hornady .amx tap .308 caliber, 168 grain $495.75 per July 16, 2018 Page 8 Federal HST P9HST2 1000 rounds 2B 75,000 rounds of American Eagle 9 mm , 147 grain, full metal $181.00 per jacket AE9FP 1000 rounds 3 2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell, 00 $105.00 per Buckshot, 9 pellet, low recoil LEF132-00 250 rounds 4 2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce $110.00 per low recoil slug LEF127-RS 250 rounds 5 8,000 rounds of Federal .223 caliber, 64 grain, Soft Point $195.00 per Tactical Rifle UrbanT223L 500 rounds 6 25,000 rounds of Federal American Eagle .223 caliber, 55 $150.00 per rain FMJ (AE223) 500 rounds 7 4,000 Rounds of Spear Gold Dot soft point gold bonded .223 $212.00 per Caliber, 75 grain 24475) 500 rounds 8 1,000 rounds of Hornady gmx tap heavy barrier .308 caliber, $ 181.00 per 165 grain Federal Tactical LE308T1 ALTERNATIVE 200 rounds 9 2,000 rounds of Hornady .amx tap .308 caliber, 168 grain ( $ 423.00 per Federal TRU T308T ALTERNATIVE 500 rounds 10 1,000 rounds of Hornady Interbound Tap Barrier .308 Caliber, $181.00 per 165 grain (Federal Tactical LE3088T1) ALTERNATIVE 200 rounds BIDDER: Streichers Police Supply Factory New Service Ammunition Bid Price I A 8,000 rounds of .40 S&W, 180 grain, jacketed hollow point, $350.00 per Federal HST, P40HST1 100 rounds 2A 75,000 rounds of Federal American Eagle .40 S&W, 180 $293.36 per rain, full metal jacket AE40R1 1000 rounds 1B 12,000 rounds of 9 mm 147 grain jacketed hollow point, $300.00 per Federal HST P9HST2 1000 rounds 213 75,000 rounds of American Eagle 9 mm , 147 grain, full metal $219.76.00 jacket(AE9FP) per 1000 rounds 3 2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell, 00 $130.00 per Buckshot, 9 pellet, low recoil LEF132-00 250 rounds 4 2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce $147.00 per low recoil slug LEF 127-RS 250 rounds 5 8,000 rounds of Federal .223 caliber, 64 grain, Soft Point $291.50 per Tactical Rifle Urban (T223L) 500 rounds 6 25,000 rounds of Federal American Eagle .223 caliber, 55 $179.99 per rain FMJ (AE223) 500 rounds 7 4,000 Rounds of Spear Gold Dot soft point gold bonded .223 $284.50 per Caliber, 75 grain (24475) 500 rounds 8 1,000 rounds of Hornady gmx tap heavy barrier .308 caliber, $ 288.40 per 165 grain 200 rounds 9 2,000 rounds of Hornady .amx tap .308 caliber, 168 grain $ 190.80 per 200 rounds 10 1,000 rounds of Hornady Interbound Tap Barrier .308 Caliber, $199.70 per 165 grain 200 rounds Voice vote-Ayes: Seven. Motion carried. July 16, 2018 Page 9 that "Resolution approving and accepting a certain temporary construction easement and sanitary sewer easement agreement in the amount $42,161.85 with O'Neal Metals, Inc., for the Brock Sanitary Sewer Main Extension, Contract No. 954, located near 2680 Sergeant Road", be adopted. Roll call vote-Ayes: Seven. Motion carried. Noel Anderson provided an overview of the item and explained that the funds are included in the overall project cost estimate. Resolution adopted and upon approval by Mayor assigned No. 2018-531. 146291 - Shimp/Amos that "Resolution approving an Amendment to Development Agreement & Minimum Assessment Agreement with Grand Investments, LLC, changing the developer from Grand Investments, LLC to QOZ Arts Mall, LLC, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Noel Anderson provided an overview of the item and explained that the name change is to take part in the Federal Opportunity Zone. Resolution adopted and upon approval by Mayor assigned No. 2018-532. 146292 - Morrissey/Shimp that "Resolution approving a moratorium for a period of twelve (12) months on the demolition of any structure in the Smokey Row Area",be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Morrissey clarified that the council would need to approve an extension of the moratorium if the survey takes more than 12 months. Resolution adopted and upon approval by Mayor assigned No. 2018-533. 146293 - Morrissey/Shimp that "Resolution declaring support and intent for the placement of Historic US Highway 20 signs through the City of Waterloo.",be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Morrissey questioned if the signs could be made in-house to save on cost. Noel Anderson commented he would look into that option. Resolution adopted and upon approval by Mayor assigned No. 2018-534. 146294 - Amos/Morrissey that "Resolution approving the project designs of a home to be built by Hawkeye Community College in the 200 block of Newell Street, at a budget not to exceed $137,500, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents", be adopted. Roll call vote-Ayes: Five. Nays: Two (Klein and Jacobs). Motion carried. July 16, 2018 Page 10 David Dryer, 3145 W. 4th Street, questioned if the city is going to give Hawkeye Community College $137,500 and a lot for free. Noel Anderson provided an overview on which portion of the project would be funded by the city and that student labor would be utilized as much as possible to save on cost. Don Schare, 1415 Downing Avenue, explained that a comp sheet was provided with the Board of Realtors and questioned if the city is going to provide down payment assistance and questioned if this is a wise use of city funds. Craig Clark, Hawkeye Community College, commented on the complexity of the project and explained how and why the particular lot for the home was chosen. Mr. Shimp commented that it is an outside of the box idea and it would be good for the city to try this program. Mrs. Klein commented that other classes should have been involved in the program such as business, marketing, and real estate. She explained that building a home in a market where homes are sold for $40,000 when budgets are tight is an unwise decision and will not support the item. Mr. Morrissey commented that investing funds in the north side of Waterloo would help attract new homes and businesses to the area. Mr. Amos commented that Hawkeye Community College representatives noted that this is a project that could take place all over the city and believes that individuals are out there that would want to purchase the homes. Mr. Shimp asked that Hawkeye Community College come back to council and do a work session prior to completion of the project. Mayor Hart asked that council support the program so that it can be tested and tweaked. Resolution adopted and upon approval by Mayor assigned No. 2018-535. 146295 - Amos/Morrissey that "Resolution approving a purchase agreement with Altec Industries, Inc. of Birmingham, Alabama, in the amount of$120,026, for the purchase of a 2018 F550 Altec Model AT40-G Aerial Truck for the Building Maintenance Department, and authorize the Mayor and City Clerk to execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. David Dryer, 3145 W. 4th Street, questioned how often the aerial truck is used and if the city could rent the vehicle. Paul Huting, Leisure Services Director, explained that the vehicle is used by Building Maintenance and Leisure Services and it is vital to both operations and used daily. Resolution adopted and upon approval by Mayor assigned No. 2018-536. 146296 - Amos/Morrissey July 16, 2018 Page 11 that "an Ordinance amending the 2008 City of Waterloo Traffic Code by Adding a new Subsection (68) Lorraine Avenue to Section 553, No Parking Here To Corner- Lorraine Avenue - North side in a westerly direction from LaPorte Road", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. Amy Siglin, 1908 Lorraine Avenue, commented that the problem is that Enterprise Rental is parking vehicles all over the street and is taking parking away from residents. Image Point also has cars parking in the street, which is creating congestion at the intersection. Mayor Hart explained that he had a conversation with the manager to see if they can move their vehicles to an identified parking lot to ease the challenges with customers that are parking there. Steve Tullis, 1913 Lorraine, explained that they have been having trouble with this for a long time and has concern for the serious road congestion that this has caused. Bruce Kaesser, Waterloo, IA, expressed concern for snow removal on the street. Sandie Greco, Interim Public Works Director, explained that she went out to the site and spoke to the business owner and explained that they are doing signage in the lot to educate customers and that they are working to find another lot a block away for vehicle space as well. She spoke to Image Point and they are in favor of the ordinance change and recognize the safety issue. 146298 - Schmitt/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 146299 - Schmitt/Amos that "an Ordinance amending the 2008 City of Waterloo Traffic Code by Adding a new Subsection (68) Lorraine Avenue to Section 553, No Parking Here To Corner- Lorraine Avenue - North side in a westerly direction from LaPorte Road", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5459. 146300 - Morrissey/Amos that "an Ordinance amending the 2008 City of Waterloo Traffic Code by Amending Subsection (68) Locust Avenue to Section 553, No Parking Here To Corner, by renumbering said Subsection (67b) Locust Avenue to Section 553, No Parking Here To Corner", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. Sandie Greco explained that the item changes the numbering system in the traffic code. 146301 - Morrissey/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. July 16, 2018 Page 12 that the request of Professional Concrete and Carol Funk for an extension to repair sidewalks at 738 May Street for the 2018 Sidewalk Repair Program - Zone 8, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. ADJOURNMENT 146304 - Shimp/Amos that the Council adjourn at 6:56 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Proclamation declaring the month of July as the annual celebration of the Americans with Disabilities Act. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date Mayor ()fficc fflgp:r ; T�arlmmcy Approved 7/25/201 ... 10-35 AM (`lleri; Office p p ig))y, 1" aicy Approved 7/25/.2018 ... 1035 AM ATTACHMENTS: Description Type I'u-oe;,pa i-namrrion ADA.(-',el6ra timmn Covet Melalo Submitted by: Submitted By: Mayor Quentin Hart Page 24 of 224 ....................... crrY cw WATERLoo,, ioWA PROCLAMATION WHEREAS, July 2018 people with disabilities and our supporters celebrated the 28th anniversary of the Americans with Disabilities Act(ADA): and WHERFAI"s there are over 50 million people with disabilities of all ages living in communities throughout the United States; and WHEREM, the disability community has a critical interest in policies enacted at local, state and national levels that affect the integration of people with disabilities, young and mature, into our communities; and WHEREMP voting is one way for the disability community to exert its influence at local,state and national elections; and WHERF11", there is a national effort to encourage local and/or state disability voting coalitions under the banner of REV UP America *Register—Educate—Vote(Use your Power). i1.9 THEWOKVX;hy 1, Quentin Hart, Mayor of the City of Waterloo,Iowa, recognize the month of July as annual celebration of Americans with Disabilities Act (ADA). We support the growing involvement of the disability community in the political process, and we encourage all conscientious citizens of Waterloo and the entire Cedar Valley to help increase the political engagement of people with disabilities to help make this truly a participatory democracy. IN IffrMESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 30th day of July 2018. ii ATTEST: -A Kelley File Quentin Hart City C I c r2, Mayor ............... Page 25 o CITY OF WATERLOO Council Communication Recognition of Stan Seda for 45 years of employment with the City of Waterloo. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date Mayor Office fflp.nby, Nmcy Approve(l 7/25/201 ... 4-49 PM SUBJECT: Recognition of Stan Seda for 45 years of employment with the City of Waterloo. Page 26 of 224 CITY OF WATERLOO Council Communication Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees:Address and amount to certify: 302 Anthony Street- $3,500.00. City Council Meeting:7/30/2018 Prepared: 7/18/2018 REVIEWERS: Department Reviewer Action Date Water Works Maaprierc, Mad. Approved '7/18/2018 2.36 PM �.`Ileap Office p p igby, Naamy Approved '7/18/2018 5.; 4 PM ATTACHMENTS: Description Type D July pap, 2018 Board aacfiora aaa:,sessrr:eaat pester :302 ("oNleir Memo .ntlioa.ay Street Request to certify assessment to property for work performed by the SUBJECT: Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees:Address and amount to certify: 302 Anthony Street- $3,500.00. r Submitted by: Submitted By: Matt Mahler, General Manager Adopt a resolution approving communication from the General Manager of Recommended Action: the Waterloo Water Works transmitting a request to certify a repair amount for work performed by the Waterloo Water Works. The Board of Trustees of the Waterloo Water Works adopted a resolution at Summary Statement: their Board meeting instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service line of a customer of the Waterloo Water Works. No City funds are required for this action. The Waterloo Water Works paid Expenditure Required: for the repairs to the referenced private water service line, and then recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Page 27 of 224 WATERLOO WATER WORKS MATTHEW L,MAHLER,P.E. 325 SYCAMORE STREET - RO�BOX 27 3 19-232-6280 'rRUSTEES: MARY H.POTTER,Chair General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 SCOTT WIENANDS,Vice-Chair RON G.WELDER July 18, 2018 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, July 18, 2018. RESOLUTION WHEREAS, the General Manager, Matthew L. Mahler, presented a statement of$3,500.00, which is supported by invoice from Davis Plumbing, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 302 Anthony Street, which is located on Lot 56 in Country Club Acres, Waterloo, Black Hawk County, Iowa, and owned by Ebonie Walker. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 28 of 224 Page 2 It was moved by Wienands, seconded by Welper, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Potter, Wienands, Welper. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Matthew L. Mahler, P.E. General Manager MLM/cm Page 29 of 224 CITY OF WATERLOO Council Communication Request from Main Street Waterloo for a variance to the Noise Ordinance for a fireworks display on August 31, 2018, beginning at 9:30 p.m. and lasting approximately one hour, in conjunction with the Mayor's Labor Day Kickoff event and RiverLoop Rhythms, to be held at the RiverLoop Amphitheater. City Council Meeting:7/30/2018 Prepared: 7/17/2018 REVIEWERS: Department Reviewer Action Date t°aapice Depamr rnent Moh is, Dave Approved 7/17/2018 ... 8-05 AM t.`Ilcap Office ppigt.)y, Naaamcy Approved '7/18/2018 5-;a PM ATTACHMENTS: Description Type Mayors i.rz&or Day i]t"a"avP.bd<s vairiarice raj. M<".ICio Request from Main Street Waterloo for a variance to the Noise Ordinance for a fireworks display on August 31, 2018, beginning at 9:30 p.m. and SUBJECT: lasting approximately one hour, in conjunction with the Mayor's Labor Day Kickoff event and RiverLoop Rhythms, to be held at the RiverLoop Amphitheater. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve variance request This is a re-scheduled fireworks display that was cancelled due to inclement Summary Statement: weather on the 4th of July. Expenditure Required: Placement of barricades on the Park Ave bridge and security during the event. Source of Funds: General Policy Issue: None Page 30 of 224 ATPUCATION FOR VARIANCE TO NOISE ORDINANCE AI'PLTCANr S NAME: APPLICANT'S ADDRESS" APPLICANT'S PHONE#: A.1,MCPATED DATE OF VARIANCE: NAME OF EVENT: r TIMES OF DAY OF VA.RTANrCE: ' GEOGRAPHICAL LOCATION OF VARLANCE: V7 DISTANCE OF ACTIVITY FROM RES)DENTIAL PROPERTIlMS: i PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, j INCLUDE GEOGRAPIUCAL LOCATION,,AND WHAT ACTUALLY WALL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. MULL— �? �o �o x f ! App]teanx's Sipatm 12J Date CITY COUNCIL,ACTION: Police Dept..Recomu=datiou APPROVAL: APPROVAL: , r DENTAL: r DEN AL: DECIBEL LEVEL: 1 CdO c� l Page 31 of 224 CITY OF WATERLOO Council Communication Request from Rev. David Van Netten of Grace Reformed Church for a variance to the Noise Ordinance on August 12, 2018 from 8:00 a.m. to 1:00 p.m., in conjunction with the "Sunday in the Park" event to be held at Hope Martin Park, including a picnic, games for the children, use of a PA system and live music. City Council Meeting:7/30/2018 Prepared: 7/17/2018 REVIEWERS: Department Reviewer Action Date Flo ce Delsartrnent Moh is, Dave Al )roved 7/17/2018 ... 9-, 9 AM t.`Ilcak Office p p igby, Naamy pa nrrroveai '7/18/2018 5-a3 P ATTACHMENTS: Description Type Grace R.aforraii.d t'lnumircli variance re(]ILIest Menio Request from Rev. David Van Netten of Grace Reformed Church for a variance to the Noise Ordinance on August 12, 2018 from 8:00 a.m. to 1:00 SUBJECT: p.m., in conjunction with the "Sunday in the Park" event to be held at Hope Martin Park, including a picnic,,games for the children, use of a PA system and live music. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request Use of Hope Martin Park for a "Sunday in the Park" worship service and Summary Statement: picnic. This event will have live music, food and activities with an estimate of 150 attendees. Expenditure Required: None Page 32 of 224 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: 2 b� � q APPLICANT'S ADDRESS: �� APPLICANT'S PHONE#: ANTICIPATED DATE OF VARIANCE: A�NAME OF EVENT: TIMES OF DAY OF VARIANCE: 0© P GEOGRAPHICAL LOCATION OF VARIANCE: �oea1� c DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Cd q-!�4 Liap"l q re';��:fqm Lp,L&4 SLz�,s 10 q ��,Ar, R Applicant's Signature Date CITY COUNCIL ACTION: Police Dept. Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 33 of 224 Crace Reforrmd Church "Where Ordinary People Experience God's Extraordinary Grace!" Rev. David Van Netten Pastor 520 Maxwell Street Office Phone:(319)233-4341 Waterloo,IA 50701 Home Phone:(319)235-0660 9:00 AM Traditional Worship Pasfordavevanneften@mchsi.com 10:45 AM Contemporary Worship www.gracet'eformedchurch.com WATERLOO LEISURE SERVICES COMMISSION PERMIT FOR USE OF PARK Name of User Grace Reformed Church Pastor Dave Vanf�etten Address 520 Maxwell street City/State Waterloo IA 50701 Phone 319-233-4341 Park Gal-I.oway Park Activity Worship Service & Picnic Date August 12, 2018 Time 10:00 AM to 1 :00 PM Est. Attendance .eisure Services will provide additional 12 picnic tables and more trash barrels The user will be responsible for maintaining said premises in same condition as received, The Leisure Services Commission is not responsible for undesirable conditions left by previous users. It is advisable to have a member of the user's group check the area for litter, etc., prior to the event. The use of amplifying equipment is subject to obtaining a permit from the City Clerk's office and to City Ordinance specifying levels of sound. Permit issued by Leisure Services Director_ ig Date 6-26-18 Page 34 of 224 CITY OF WATERLOO Council Communication Request by LaShunta Parks for a variance to the Noise Ordinance on Saturday, August 4, 2018 from 4:00 p.m. to 10:00 p.m., in conjunction with a block party to be held at 252 Denver Street, including a music system and the use of city barricades. City Council Meeting:7/30/2018 Prepared: 7/20/2018 REVIEWERS: Department Reviewer Action Date 1 o ce Departrnent Mohiis, Dave App)roved 7/20/:01 2.23 P 1-Ilcak Office 11igby, 114 am amcy Apa::roveal '//23/3018 .... 1:7.0 PM ATTACHMENTS: Description Type 1.r SfiiIl.Qmmtat Pamltks vairaaand e]t"<"giiiK,st M<"ICio Request by LaShunta Parks for a variance to the Noise Ordinance on SUBJECT: Saturday, August 4, 2018 from 4:00 p.m. to 10:00 p.m., in conjunction with a block party to be held at 252 Denver Street, including a music system and the use of city barricades. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request Expenditure Required: placement and removal of barricades Source of Funds: general Page 35 of 224 APPLICATION FOR VARIANCE TO NOISE ORDINANCE AP'PLICANT'S NAME: APPLICANT'S ADDRESS: SA7 APPLICANT'S PHONE 4: ANTICIPATED DATE OF VARIANCE: - 1 _ NAME OF EVENT: r I(n T MES OF DAY OF VARIANCE: _ 1 e GEOGRAPIIICAL LOCATION OF VARIANCE: t I DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTMS:' i PLEASE EXPLAIN TIDE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING,PA SYSTEM,ETC. j IL { cant's Signature Date CITY COUNCIL ACTION: Police Dept_Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 36 of 224 CITY OF WATERLOO Council Communication Request from David Schake for a variance to the Noise Ordinance on August 18, 2018 from Noon to 4:30 p.m., in conjunction with the "Fun in the Son" event, to be held at the Cedar Valley Church, located at 3520 Ansborough Ave. City Council Meeting:7/30/2018 Prepared: 7/18/2018 REVIEWERS: Department Reviewer Action Date Flo ce Delsartrnent Moo is, Dave App)roved '7/18/2018 ....4-�8 P �.`Ilcak (Afice p 1igby, 114 mcy Apa:)roved 7/18/2018 ... 5.N PM ATTACHMENTS: Description Type Fun Orli tfie,. Sufi vadance JI<glllest M6 nio Request from David Schake for a variance to the Noise Ordinance on SUBJECT: August 18, 2018 from Noon to 4:30 p.m., in conjunction with the "Fun in the Son" event, to be held at the Cedar Valley Church; located at 3520 Ansborough Ave. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve Request Summary Statement: Fun in the Son event being held on August 18th, 2018 from Noon to 4:30 P.M. This event will include a picnic, car show, and amplified music. Page 37 of 224 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: APPLICANT'S ADDRESS.- APPLICANT'S DDRESS:APPLICANT'S PHONE : AN-1TICIPA TED DATE OF VARIANCE: NAME OF EVENT: - TIh4ES OF DAY OF VARIANCE: d GEOGRA TICAL LOCATION OF VARIANCE: i DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: I 1 PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM,ETC. Ilk k�' I, Applicant's Szguature D e CITY COUNCIL ACTION: Police Dept_Recommendation .1 APPROVAL: APPROVAL: r \AQ4\A_� DENL4L: DENTAL: DECIBEL LEVEL: (� Page 38 of 224 in Nem Loca�t�on Cedar-Valley„Church j 3520 Ansborough Ave. Date:August 18,2018 j Time -12 iioart to 4 3D.pm ' Brin your.ldwn frmnilt. Shaw and Shine Car 5iaw n F X50 Irish to the fop 5 cars Paster .Darrell's choice I 9 FreeLunch served- . registrafian oo t�I:oa f� :_L)V6: Z#iratron fee) at awardspresented of 3:D0 11 00 - 2:30 C Pork burgers,hot dogs and the f r'irasj �5'pecralGrrest (Donation;s'apprec atecij �l[�S f C�lVltleS i Water uitd soft drinks available for purchase j Gusic ames 9 square-in the Air The Pilgrims leffReanr 100ily BaIl401tles ratlrt Dave Wrry as Elvis PoGe Pai $ . CgtllyNoffert PrIZeS 6alen:0nd Frenclue A.letvay Draw111gs fD1"bicycles Ray:add Nartcv Hemmer The Crossed Sand Dt'alWltpfgrAdalt Prized l Read L e Ministries 44 team t 0 end of program Hosted Byz Cedar Palley.60ch(cedarvalleychurclulet) For information call Daviel'@ jig-8,22-3345 or clrtdyd®dunkertott.flet Page 39 of 224 CITY OF WATERLOO Council Communication Request of Grout Museum District to hold the 12th annual Sullivan Brothers Memorial 5/10 K Race on October 27, 2018 from 9:00 a.m. to 11:00 a.m., commencing and concluding in the area of Park Avenue and Jefferson Street, with the route primarily on the Cedar Valley Lakes and South Riverside Trails. City Council Meeting:7/30/2018 Prepared: 7/17/2018 REVIEWERS: Department Reviewer Action Date 1°aupice Detuaartrnent Moh is, Dave A.pproved '//1"I/2018 ... 8.50 AM 1.1IIca1 Office 1pigby, Namy A.pproved '1/18/21118 5-; 2 PM ATTACHMENTS: Description Type Su.uppuvaan 5k/10k a:maapa Me nio Request of Grout Museum District to hold the 12th annual Sullivan Brothers Memorial 5/10 K Race on October 27, 2018 from 9:00 a.m. to 11:00 a.m., SUBJECT: commencing and concluding in the area of Park Avenue and Jefferson Street, with the route primarily on the Cedar Valley Lakes and South Riverside Trails. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve Request Summary Statement: This is the 12th annual event with no s ignific ant is sues. Expenditure Required: Cost with placing and retrieving barricades and providing traffic control during the event. Source of Funds: The event has agreed to reimburse the Police Department up to $1500 in costs associated with traffic control for this event. Page 40 of 224 Sullivan 5K Distance:3.25 mi Elevation:41.24 ft(Max:867.26 ft) apyrun Up rorp, ,r ,at � 41 • VG]k(ellfdi4�(*VV� C °rb°Vd;;a . ".a 4' ,w" i�V ,✓' ryn"„. FoWpi`"rip 'fin" n Mulberry sT, Chp cr "H ol'��%��f // 7 ¢ a.� g �b 1ip a. St V 38 awJ�/ny�Hrf dY W; N, w a �X of !f 5 l IffH//I JIf et s � � [Jap r.�eti2 N.� �,m �zf` ti. ELEVA"TION(ft) 87'0- f360- N, 850- 84 830 3 .:ucrr ghl£r 2015' P,9YW nP.9°V V9t64 �>&N:IJ. Page 41 of 224 Head northeast on W Park Ave toward Jefferson St 0 mi (+0.17 mi) Head southeast on Cedar St 0.17 mi (+0.06 mi) Head northeast toward Cedar Valley Lakes Trail 0.23 mi (+0.04 mi) Head northeast toward Cedar Valley Lakes Trail 0,26 mi (+0.1 mi) Turn right onto Cedar Valley Lakes Trail 0.36 mi (+0 mi) Head east on Cedar Valley Lakes Trail toward E 5th St 0.37 mi (+0.05 mi) Head south on Cedar Valley Lakes Trail toward E 5th St 0.42 mi (+0.03 mi) Head northeast on Cedar Valley Lakes Trail toward E 5th St 0.45 mi (+0.02 mi) Turn left onto E 5th St 0.48 mi (+0 mi) 13 Turn right onto Water St 0.48 mi (+0.04 mi) Head southeast on Water St toward W 6th St 0.52 mi (+0.03 mi) Turn right onto W 6th St 0.55 mi (+0 mi) Turn left onto Cedar Valley Lakes Trail 0.56 mi (+0.08 mi) Head southeast on Cedar Valley Lakes Trail 0.64 mi (+0.13 mi) Head southeast on Cedar Valley Lakes Trail 0.77 mi (+0.02 mi) Slight right to stay on Cedar Valley Lakes Trail 0.79 mi (+0,12 mi) Head southeast on Cedar Valley Lakes Trail toward 18th Street Trail 0.91 mi (+0.07 mi) Head southeast on Cedar Valley Lakes Trail toward 18th Street Trail 0.97 mi (+0.17 mi) Head southeast on Cedar Valley Lakes Trail toward 18th Street Trail 1.15 mi (+0.18 mi) Head southeast on Cedar Valley Lakes Trail toward 18th Street Trail 1.32 mi (+0.14 mi) Destination will be on the left Head southeast on Cedar Valley Lakes Trail 1.46 mi (+0.04 mi) Head southeast on Cedar Valley Lakes Trail 1.5 mi (+0.07 mi) Head southeast on Cedar Valley Lakes Trail 1.58 mi (+0.02 mi) Page 42 of 224 Head southeast on Cedar Valley Lakes Trail 1.6 mi (+0.06 mi) Head southeast on Cedar Valley Lakes Trail 1.66 mi (+0 mi) l--lead northwest on Cedar Valley Lakes Trail 1.66 mi (+0 mi) Head northwest on Cedar Valley Lakes Trail 1.66 mi (+0.18 mi) Slight left to stay on Cedar Valley Lakes Trail 1.84 mi (+0.05 mi) Head northwest on Cedar Valley Lakes Trail toward 18th Street Trail 1.89 mi (+0.15 mi) Head northwest on Cedar Valley Lakes Trail 2.05 mi (+0.22 mi) Head northwest on Cedar Valley Lakes Trail 2.27 mi (+0.08 mi) Slight left to stay on Cedar Valley Lakes Trail 2.35 mi (+0.11 mi) Head northwest on Cedar Valley Lakes Trail 2.47 mi (+0.2 mi) Head northwest on Cedar Valley Lakes Trail toward W 6th St Destination will 2.67 mi (+0,08 mi) be on the right Head northwest on Cedar Valley Lakes Trail toward W 6th St 2.75 mi (+0.01 mi) Turn right onto W 6th St 2.77 mi (+0 mi) Turn left onto water St 2.77 mi (+0.01 mi) [lead northwest on Water St toward E 5th St 2.78 mi (+0.06 mi) Turn left onto E 5th St 2.84 mi (+0 mi) Head west on Cedar Valley Lakes Trail toward E 4th St 2.84 mi (+0.05 mi) Head north on Cedar Valley Lakes Trail toward E 4th St 2.89 mi (+0.05 mi) Head northwest on Cedar Valley Lakes Trail toward E 4th St 2.94 mi (+0.02 mi) Turn left 2.96 mi (+0.03 mi) Head southwest toward Cedar St 2.99 mi (+0.11 mi) Turn right onto Cedar St Destination will be on the left 3.09 mi (+0,05 mi) Head northwest on Cedar St toward W Park Ave 3.14 mi (+0.01 mi) Page 43 of 224 Turn left onto W Park Ave Destination will be on the right 3.15 mi (+0.1 mi) Destination 3.25 mi (+0 mi) MapMyRun - http://mapmyrun.com/routes/view/718896813 Page 44 of 224 le ,fr. y y� age 45 of 224 CITY OF WATERLOO Council Communication Request from Tony Barker for a waiver for a concrete driveway located at 121 Ogden Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting:7/30/2018 Prepared: 7/20/2018 REVIEWERS: Department Reviewer Action Date 1:^ng'ii ern ng KnnLIISOt1, Iam'ne Approved 7/25/.2018 ... 10.12 ANI (..,11;rk t.1p'pnce Evern, 1:.eA�in) Approved 7/25/2018 ... 10A4 SAM ATTACHMENTS: Description Type l::)WW WltM 1.....121 Ogden Ave Covet Menlo Request from Tony Barker for a waiver for a concrete driveway located SUBJECT: at 121 Ogden Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Jamie Knutson; PE, Interim City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 121 Ogden Avenue. I have reviewed this request and recommend its approval subject to the following provisions: Summary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. AUDITOR RAINBOWS PLAT MAYWOOD SECOND FILING Page 46 of 224 Legal Descriptions: LOTS 9 THRU 12 BLK 23 Page 47 of 224 WAIVER k� Date: 4'r.—., Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at concret asphalt) (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: ..................... I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a,permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, (A Printed Name of Property Owner Signature of Property Owner Page 48 of 224 CITY OF WATERLOO Council Communication Request from Wes Sindt for a waiver for a concrete driveway located at 1008 Leavitt Street with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting:7/30/2018 Prepared: 7/20/2018 REVIEWERS: Department Reviewer Action Date p:^ng'ii ern ng KnnLIISOr1, Iam e Approved 7/25/2018 ... 10.12 AM (..,11,rk O ince Ever, t: eAl in) Approved 7/25/:1018 ... 1 O45 AM ATTACHMENTS: Description Type I..)W V"ag vei 1008 p,en Britt t Covet Menio Request from Wes Sindt for a waiver for a concrete driveway located SUBJECT: at 1008 Leavitt Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Jamie Knutson; PE, Interim City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 1008 Leavitt Street. I have reviewed this request and recommend its approval subject to the following provisions: Summary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: HOSPITAL SQUARE NWLY 100 FT EXC SWLY 157.84 FT Page 49 of 224 Page 50 of 224 WAIVE Date: j, 3' 7 j Honorable Mayor and City Council ry. City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at concrete r asphalt) (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or t sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. r 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollar ($7.00)or the purpose of recording this agreement. �u -.. Respectfully submitted, Printed Name.of Property Owner Signature of Property Owner Page 51 of 224 N 4 CITY OF WATERLOO Council Communication Request from Robert Dunlap for a waiver for a concrete driveway located at 2301 W. 7th Street with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date 1:^nmg'iieer'inng KnnLIISOtm, Iame Apmp)roved 7/25/.2018 ... 10.11 AM (`I1erk 1.1p'pnce 1gi115g') , 114armcy p)roved 7/25/2018 ... 1034 AM ATTACHMENTS: Description Type 1::1Wam vn t 2301 ' "Itlt St Covet Menlo Request from Robert Dunlap for a waiver for a concrete driveway located SUBJECT: at 2301 W. 7th Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Jamie Knutson; PE, Interim City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 2301 W. 7th Street. I have reviewed this request and recommend its approval subject to the following provisions: Summary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: LINCOLN HEIGHTS ADDITION LOT 7 BLK 8 Page 52 of 224 Page 53 of 224 WAIVER k q 0�0 Honorable Mayor and City Council City Hall Waterloo, IA 60703 Council Persons: I hereby request a waiver to the driveway and 'sidewalk specifications for the construction of a driveway or sidewalk located at concrete or asphalt), 5e) t lo 7t" (Address) This Waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick), elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: ----------- I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter Is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a-permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollar 00)Jor the purpose of recording this agreement. Respectfully submitted, 0 ,,-Printed Name of Property Owner Signature of Property Owner Page 54 of 224 CITY OF WATERLOO Council Communication Resolution approving the request of Kevin and Linda Dallenbach for tax exemptions on the construction of a new single family home valued at $505,000 for property located at 1626 Falcon Drive, and located in the City Limits Urban Revitalization Area(CLURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date 1° aaaann'rng& .bona ing Sdircoederc, Axie Approved 7/24/2018 ... 1:1a4 P 1.1Ilc p Office 1 p igt.)y, Namy Approved 7/24/2018 ... 3.42 PM ATTACHMENTS: Description Type 1'1.,17R . 1.626 Falcon Ridj.?,e Me nio Resolution approving the request of Kevin and Linda Dallenbach for tax SUBJECT: exemptions on the construction of a new single family home valued at $505,000 for property located at 1626 Falcon Drive, and located in the City Limits Urban Revitalization Area(CLURA) Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving the CLURA application from Kevin and Linda Recommended Action: Dallenbach for the construction of a new single family home located at 1626 Falcon Ridge, Waterloo, Iowa 50701, valued at $505,000, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualities for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: None Source of Funds: N/A Policy Issue: Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA)housing program. Alternative: N/A Legal Descriptions: Audubon Height Forth Addition Lot 14 Page 55 of 224 CITY LINHTS URBAN REVITALIZATION APPLICATI � �+ x t3' FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONd FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS UR a «« REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCII ,OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area(CLURA)allows property tax exemptions for newly construct r tw 160- dwellings(single family homes or duplex/twin homes)that meet the following criteria: 9- I. Be located within the C.LURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning&Development Department.) 2. This application must be filed with City prior to the 0 working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph, ' 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete,providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME; ,.� �,��� e�y� � l LL6 A SIGNA'I'LIRC,,,,�" � ADDRESS: TELEPHONE: .,7 `j 7{ } f` C' DATE; A. What is the Address of the property being improved? _�(>a _. .i _cq_ _ .� .�h 1 b ! What is the Legal Description of the property?(May be available at County Recorder's Office on 2°d floor of the Courthouse) d — B. What was the nature of the improvement(s)?(must be single family homes or duplex/twin homes to qualify) ,LA. L&) w:_ Permit Number. C. City o Waterloo Building an Inspections Department Information: ��a ��.� � Date permit was issued. /,ui,. Total pei�taiit(s)valuation, ..) D. What was the cost of the new construction? � !,`�� �..�' � ) E. Estimated or actual date of completion of this new construction. g/ ) m� _..._..__...__.._ -- CITY OF WATERLOO APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Tami McFarland DENIED Black Hawk County Assessor Note: City Council approval(toes not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 56 of 224 6 III f r PALOMA PL uV,,� ui Iji i s rf fa/Ir I CRABAPPLE 1626 Falcon Rid e ��(�J ✓I '� � rru/pyi,�r f t I t � �a I J � / n. PARTRIDGE ether expressed o, IJ,,d by Bleck H,w County the o . p ndd`usadsho,I,Je�MhtPalhtne 0 100 200 �F _--y s.nt.vs f.J, deeds.m,t..tf.t�tn. 1 BI kH vk Coun Assessors off",for con let. .d . fm.r.tt Fee r I , CITY OF WATERLOO Council Communication Resolution approving the request of Ryan Drey for tax exemptions on the construction of a new single family home valued at$362,000 for property located at 1229 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date i°p a::nn'rng& Zonr ing Sdircoederc, Axie Approved 7/24/2018 ... 1.56 P t.`Ilc p Office p p igby, Namy Approved 7/24/2018 ... 3.42 P ATTACHMENTS: Description Type C1,1JR.A. 1.229 l.a>rie Menio Resolution approving the request of Ryan Drey for tax exemptions on the SUBJECT: construction of a new single family home valued at $362,000 for property located at 1229 Partridge Lane, and located in the City Limits Urban Revitalization Area(CLURA) Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving the CLURA application from Ryan Drey for the Recommended Action: construction of a new single family home located at 1229 Partridge Lane, Waterloo, Iowa 50701, valued at $362,000, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualities for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: None Source of Funds: N/A Policy Issue: Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA)housing program. Alternative: N/A Legal Descriptions: Audubon Height 5th Addition Lot 28 Page 58 of 224 " f, CITY LIMITS URBAN REVITALIZATION APPLICATIONv FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR T d FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS y��y AIS" 1 REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF EE CITY OF WA'T'ERLOO. a The City Limits Urban Revitalization Area(CLURA)allows property tax exemptions for newly construQ4 one or two family dwellings(single family homes or duplex/twin homes)that meet the following criteria: ) I. Be located within the CLURA boundaries(a map of which can be obtained from the City of Waterloo Coly"' 4rrttiy Planning T4s Development Department.) 2. This application must be Tiled with Cityrn for a the 1a working da�af,February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa,Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete,providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council» NAME. p . � � �',`'"� ��""�� SIGNATURE: �t K ADDRESS. ' TI:I,,EI'HONL• 7 7 DATE: A. What is the Address of the property being improved? Atf ta"r"t r � What is the Legal Description of the property?(May be available at County Recorder's Office on 2"`r floor of the Courthouse) 1J t B. What was the nature of the improvement(s)?(must be single family homes or duplex/twin homes to qualify) tIt t e »' t C. City of Waterloo Building and Inspections Department Information: Permit Number: � � '' f )t:a Date permit was issued: ��( � Total permit(s)valuation: D. What was the cast of the new construction? W_ , , WO E. Estimated or actual date of completion of this new construction? . CITY OF WATE RLOO APPROVED DATED: RESOLUTION NO: DENIED BLACK TIAWK COUNTY ASSESSOR APPROVED DATED: Tauri McFarland DENIED Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black I'-lawk County Assessors Off-tee for criteria eligibility. Page 59 of 224 kj Page 60 of 224 r �wn� f rD+/r✓�fi l�Y �0�/i/r��� %/1�� I I I d CRABAPPLE LN 1� u�w AYi & I I uy I r r r W o � r ,U , y„ 11229 Partridge Lane ''y �� %i` , ' fr,f� r r y, i ��� y �y/y! j I �✓ � r'l y /l d , y t a h l i 41 d i �yl r 7 Ir lu 71 Nate: Base map tlata source Is Black Hawk County. Tnls mep does not represent e acsurvey,no Iladlllry med for[ne ,j.d f of thedata delineated h,,,,,,ltnesr expressed or Imgled k Bieck Ho the BlaaHwCountyAssIo[He—plyee1. Try of Waterloo makes no vlanznty,express or �� F Im__t to the aaanraayofthe mfer,natien shown on tnia map,and-prasdy disdains l lability forme 0 100 200 400 deacy tny"1 dadshould ratermaadat sr savoys.ramrdod deeds,otc.located at the Fleck Hawk County Assessor s Office for complete Fe e enda.r Inrom,e�lon. CITY OF WATERLOO Council Communication Resolution approving the request of Christian Olson for tax exemptions on the construction of a new single family home valued at$235,000 for property located at 4414 Charm Drive, and located in the City Limits Urban Revitalization Area(CLURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date i°paaaaan'nng& .bona ing Sdircoederc, A.rie Approved 7/24/2018 ... i:53 P t.`Ilc p Office p p igt.)y, Naamy Approved 7/24/2018 ... .43 P ATTACHMENTS: Description Type C1,i.,(JR. 441.4 Clia it ni p ive Me nio Resolution approving the request of Christian Olson for tax exemptions on SUBJECT: the construction of a new single family home valued at 8235;000 for property located at 4414 Charm Drive, and located in the City Limits Urban Revitalization Area(CLURA) Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving the CLURA application from Christian Olson for the Recommended Action: construction of a new single family home located at 4414 Charm Drive, Waterloo, Iowa 50701, valued at $235,000, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: None Source of Funds: N/A Policy Issue: Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA)housing program. Alternative: N/A Legal Descriptions: Southland Park 5th Addition Lot 1 Page 62 of 224 CITY LIMITS URBAN REVITALIZATION APPLICATI FOR PROPERTY TAX EXEMPTION FOR.CONSTRUCTION OF ; FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CIT IM1TS URBAN „ REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL WATERLOO. OPWIY1 The City Limits Urban Revitalization Area(CLURA)allows property tax exemptions for newly const ted one or two family dwellings(single family homes or duplex/twin homes)that meet the following criteria: � 1. Be located within the CLUR.A boundaries(a map of which can be obtained from the City of Waterloo Planning&Development Department,) 9 2, This application must be filed with City prior to the lu working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa„Section 404,4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete,providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to thp4riWVouncil. NAME: LhrI's "An ( /`tdeot SIGNATURE: ADDRESS: V Chy ro" Pc TELEPHONE: 1 f a_ 6&2o - DATE: A. What is the Address of the property being improved? Gf Lf I ,-/ What is the Legal Description of the property?(May be available at County Recorder's Office on 2"d floor of the Courthouse) �6VO",((AIVIA t B. What was the nature of the improvement(s)?(must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: .w Permit Number '0 t 000aak p rmit was issued: Total permit(s)valuation: ___ D, What was the cost of the new constriction? E. Estimated or actual date of completion of this new construction? CI l'Y OF WATERLOO APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Tauri McFarland DENIED Black 11awk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk Couurty Assessor's Oftice for criteria eligibility. Page 63 of 224 ✓r� ,I�°. , I I 7�r d��'tr ��,�y v�ry y� I r�+{ v ��r J i` 1 Y��������rlr'/''i'4��� ��`r✓1���/�v! f u V r 1/l/Ir>Srr�d r ✓ a F/� rt b r */rM r ' S r r /G //rri /�/i / + , � IrliifY'll / f l , � �; I� r "r ��f� �`���//ij� /r�Prl`l! � /i/iP it Ykfri//jJ l r /✓ ":j rrr,, ���Mf�jr,�f%��i���J�/u r���i r�hfsr+r{I/%M�Jf/✓+�jJl'�� � ✓�'r� v� M'< .� ��+� ,�✓+�li rrr l�Jj rrN rl�ryls (' z ylrr kiN 1,f,`fP�i S��G1 rF I r�/G�,� � f! � I�/// F/(�+r�r r✓" � /i/f/✓ r N�/+t4 F( i rr C' /, 1 9 ) � /% %/ /rf/�//// /�1/�lH/ Jni 1/./ ✓✓//lU/ rr%//f !r� /„� r � r�✓�, y/iJ�%/r/ii,��Pf/��/rl�r I rr�i✓�r//,rl r/ i /,; �.>`( V�� �� ��, /rl'°�'✓/1�v l�rri��/i /�%/�i��u��/j�r/��Sll�fif/d��, ✓? /f f Ifrr rt�j,'%ll !+1 1%//�/��,r)<���i� �/9J�X15 f �/,fl� �/f r I! /;, ,,), /�w. „i „�'w I;I "I;.r ,D r d ��G718 I + I�f�//r+l�yl�rFl����ryr/,�J f�1i��y{p�i//„��� r 8°,r;;���'✓'il f /� r, r r/., { yy� r Y l,'.I .6"�y''�'",�r �'YI ,r.J r .r;,//fl��rlf/;,.+{/GIrPf�l Ml/�1�1//rlAf�fu',/°,f�✓I rM+�Ntr�a�//`£,. o �' �� F/;o/ + ��e,�p�11,/�r1 H`��r>�V i� ,����r✓r!t yF l r i"�r�r t�'r�J/r�' 'f/i.' flim IJ{„ f g �/,/�� "1+,,��P��tl�fj�l rf��li/ft�/ll���i✓/fM'`,S/���r�r �(✓/�I,ff`/fir/`M,r "� f a� WrJ fl�� �/r!�1���r �ir�✓f r/r%fi f�/�t�%/�+��/�/ ✓�I�,� �J��i;f f -rr ,r�l r +/J�vh�(+lrN9J + fill/ � r r/r%ls/d cif // /rgll'(/ /✓l - //+,:” y f>!; i /r I rtj" ✓ (F��r li/�/ r/irk l II I�rrl/rI/ rM rR,fr / l i im. V �� r � ar ' +/vj/���/f1Mil/r /r r ��r) �Ij��i r�pJ�`li✓yl nr �, r/„! r i � f �y �t ✓ � , ,r v �tkp✓6P//a�41�1/rj�/1���"���i/k�Y/'r' 'rY�Oi✓l✓f//°rl5'l �, r 44�i'�Ir �tt�i/krlrlU r� �r% / f/j fl ark /PJ71J1� /ri✓ M'l✓'lr ✓ / I �,P, xr+ y,;r'r "'II ly I oY/l r%flf`d��N7il!/I�`/ Vl/f�e/6Ji/+)�i rr/lil/'xil� %O/ r rlFll� /y ✓ r rr � �/{p �'1�� �)U�f/rr��`lli�r���r����j��e, PPf�,r�/yell �l�rf`I{ ��' J y{" r � I,�.; i,n/r/!r�>” f/ /+J/.i f�Sr�!E rf� l/r/✓r ✓)r; I P�/' )I f" u r'�r rl { rte, lij�%blI/%/(J Jl ilrl4�f�1%�r�;"rr'/J/✓Ij!tt/'fr�//�f`f✓'ta- ,,q!'r �« Y !v,„ ,�/ Nr f �'�,� r��i..����l,lf�, fifrl/,%�r`frr r � /r✓6r/+r 1 �/ i,r V�. 6 >iry.,t /! ,,jl. '1 l,"(�"J yji!'16'✓ylfpylt��/rjf��rrlr„�i�'a%lif'srrM��frnil'�". �/� r r/r it I+ fili�dr,r�dYr ✓r rf / u'r + '/�./ s �,., '�� 1 r� �f 9 ilk;,,' f�k 1�1G�Rd��fj///j'%Orj/9dk /Il'��y/,a,�I%r irk✓; /,% ,r ' t�"'o�r y�7,/t`;�1,u2`✓�'�y�Y II'r`4/` �l frf/�"Y lj s„'7r'y�',i";"',�A�'t f �,, t ��` ' ,�b (��"f p�r�llltM .y/r rf 4 r�Eral��i fl rr�l!y �1✓1G1 ry� r J✓1 " ,, � ,,✓ V�rt I�l jNrf fhllr+, ,��Jlf/1/l r�fa%,j�p ,`�Yf�r��✓1 {�✓�rfl�u/yu����i°�"�� ✓� 1(lr 1rj � M ,S �J } f pM''/y,fi ��(j�Ir�f� b�'ls�lr�� �rl��r s/� 7rr1, f7 ",u r/W� rF ,.r 'r �r Ir`i ',1fa✓ r�r��� +y' tin S�hr��kp1 � . /✓.� lr`,'„ "' ! I �M { .l r�� FYl�r fl�Fr�l` 1�r+ ' tiPJri 74If V� r ;.;✓ ✓,r J b r Yf n, M✓ik, / r /rrr � + r� o;l Y/ ✓z1o, I r r Y✓ �R%r b r f, rr r 4 �a/ r l rryv/ y� n y ryF r � y / p, , B111 Ilp d rce 1s Black Hawk County. Th s mapdoes not repteaentf survey nol'adl- asfprmaa�praay°tn,,k H,a meatea ne n, a4d{l�l9 BI—expreaaeaor' q'ab,I, kH wnc ry ne ,�� I, I I� III yiJt lil4{rV III gIIIA The Ctyo4-d°A k n YPIP } �` �� 4 11I�I IV41IYlii m 1 ed ea teeth e e° y f h ( Y nsmap dem dyd d- bfyf h 0 100 200 400 ° acy thereof Users snout d refer t°°ffc al es,eumeys r corded deeds etc located at the / Black H..County Assessor,off",for con plere aha a�prat°Inrom,adpn. Fee ;, CITY OF WATERLOO Council Communication Resolution approving the request of Marko Dostanic for tax exemptions on the construction of a new commercial building valued at$350,000 for property located at 220 Esther Street, and located within the Consolidated Urban Revitalization Area(CURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date 11 p:t::nn ng& Zonu iig Sdircoederc, A.rie Approved 7/22/2018 2.01 P t.`Ilcrrp Office p p igby, Namy Approved 7/24/2018 ... 3.44 P ATTACHMENTS: Description Type C 1JR .220 p=stfie-ir S reeet Me nio Resolution approving the request of Marko Dostanic for tax exemptions on SUBJECT: the construction of a new commercial building valued at 5350;000 for property located at 220 Esther Street, and located within the Consolidated Urban Revitalization Area(LURA)-. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving CURA application from Marko Dostanic for the Recommended Action: construction of a new commercial building valued at$350,000 for property located at 220 Esther Street, Waterloo, Iowa 50703, and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualities for exemptions from taxes on the actual value added to residential property under the Consolidated Urban Revitalization Area. Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Alternative: N/A UNPLATTED WLOO EAST A PART OF N 2/3 OF S 1/2 OF SW 1/4 SW 1/4 NW 1/4 OF SEC 13 T 89 R 13 EXC S 40 FT THEREOF AND Page 65 of 224 THE S 1 FT OF N 1/2 SW 1/4 SW 1/4 NW 1/4 SAID SEC 13 AND LegalDeseriptions: THE N 165 FT OF S 331 FT OF W 1 FT OF SE 1/4 SW 1/4 OF NW 1/4 SEC 13 SAID PART BEING ALL OF ABOVE DESC PROP LYING E OF A LINE 310 FT W OF AND PARALLEL WITH W LINE BLIP 13 LOGAN DALE HEIGHTS EXC THAT PART DEEDED TO STATE OF IOWAAND EXC HWYS Page 66 of 224 For Office Use Only I f Receivedby:6ae— Staffmo date stamp and make a copy For applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area(LURA)allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10%improvement to the value ofthe residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant,oil actual value added by the improvements is eligible for tax exemption, 2_ Be located within the CURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning &Development Department.) 3. This application must be filed with City prior_to the I'_workLnp-day_of Ftbrupry following the year when the Improvements are completed to comply with the timel ine of the State Code of Iowa,Section 404.4 unnumbered paragraph 2. However.a. single application maybe filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: MARKO DOSTANIC SIGNATURE: ADDRESS: 3556 TURNBERRY DR,WATERLOO,IA 50701 TELEPHONE; 319-830-7370 DATE: JULY 3,2018 A. What is the Rddmss of the property being improved? 220 ESTHER ST WATERLOO,IA 50703 What is the Legal Description of the properly?(May be available at County Recorder's Office on 2d floor of the Courthouse)? UNPLATTED WLOO EAST A PART OF N 213 OF S 112 OF SW 114 SW 114 NW 114 OF SEC 13 T 84 R 13 EXC S 40 FT THEREOF AND THE S 1 FT OF N 1/2 SIN 114 SIN 114 NW 114 SAID SEC 13 AND THE N 165 FT OF S 331 FT OF W 1 FT OF SE 1/4 SIN 114 OF U21114 SEC 13 SAID PART BEING ALL OF ABOVE DRSC ROP LYING E 0 N 10 FT W OF N RALLEL WITH W LINE SLK 13 LOGAN DALE HEIGHTS EXC THAT PART DEEDED TO STATE OF IOWA AND EXC HWY$ B. Indicate desired exemption schcdute:(1 or 2) 1. One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. X A partial exemption on the actual value added by improvements according to the following schedule: a. First Year---80% d. Fourth Year-50% g. Seventh Year---300/6 b. Second Year--70% e. Fifth Year----401/* It. Eighth Year--------301/0 c. Third Year -60% f. Sixth Year--- 40% L Ninth Year j. Tenth Year------•--20% C. What was the nature of the improvement(s)? NEW CONSTRUCTION-BUILDING D.City of Waterloo Building and Inspections Department Information: hermit Number: 2018.00004808 Date permit was issued: 411712018 Total permit(s)valuation: $350,000.00 E. What was the cost of the improvement? $350,000.00 F. Estimated or actual date of completion of these improvements? AUGUST 1,2018 0. If this is not a singe-family dwelling writ,which you own and reside in,will these improvements create a displacement of your tenants? Yes No CITY OF WATERLOO APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTYASSESSOR APPROVED DATED: T.J.Koenigsfeld DENIED Black Hawk County Assessor Nate: The improvements to your home or business may not change the assessed value. Note: City Council approval docs not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 67 of 224 r �,r Ir,oii y�IIIIIIIIIVVV (v^r//�, .;' ,✓ '//, j�{fPf '1'/JJ%l,'�{,���i l� 1, �� � r r k r ff2% � //�a i ✓ ' ii r 220 Esther Street r;r IIIIII r / r r � riri r r r / 1, r/ r /- r / uuuuuuuuumj P � ' Wil (Q r AO ,r y/ ,r l�!''l�l f ✓�r r� iii// w r rrr/„ Bas311 e map data 1s Bl--,Hawk' ry V ! Tn's mapd f r not repr,sf th,d, �h.Try , e ,pdrprd r iJ,,d by Bl,,k H, r tan pi 1,expressedpr' q'd,., kH wkC ry n Black Hawk C,d- n The eryof�Jaterlo k nY mdd rn i o h p d P dYtl d- Ii ff n r ,d , 0 50 100 200 dildo d n .,H,&H vkC ryA 'p Off'ce(rcon plete g pdxccurpts romppn Fee CITY OF WATERLOO Council Communication Resolution approving the request of Fischels Holdings, LLC for tax exemptions on the construction of a new roof and home improvements valued at$4,000 for property located at 918 W Parker Street, and located within the Consolidated Urban Revitalization Area(CURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date i°paaaann'rng& Zonu iig Sdircoederc, Axie Approved 7/24/2018 ... i-59 PM t.`Ilcrrp Office ppigby, Na my Approved 7/24/2018 ... 3.44 PM ATTACHMENTS: Description Type C 1JR .918 'P arke-it M e°army Resolution approving the request of Fischels Holdings. LLC for tax SUBJECT: exemptions on the construction of a new roof and home improvements valued at $4,000 for a property located at 918 W Parker Street, and located within the Consolidated Urban Revitalization Area(CURA). Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving CURA application from Fishels Holdings, LLC for Recommended Action: the construction of a new roof and home improvements valued at $4,000 for a property located at 918 W Parker Street, Waterloo, Iowa 50703, and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualities for exemptions from taxes on the actual value added to residential property under the Consolidated Urban Revitalization Area. Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Alternative: N/A Legal Descriptions: Thomas and Brinker Addition Lot 9 Block 1 Page 69 of 224 For Office Use Only Date Received: (6 1W Is Received by: .!N Staff to make a cbpy for applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area(LURA)allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption. 2. Be located within the LURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning& Development Department.) 3. This application must be filed with City prior to the I`working day of Fpbrqa�ry following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Counctl,�,,, NAME: V%s SIGNATURE: ADDRESS: P E0 I TELEPHONE: 1�1 , 'A DATE: 1% A. What is the Address of the property being improved? 7" What is the Legal Description of the property? (May be available at County Recorder's Office on 2,d floor of the Courthouse)? k B. Indicate desired exemption schedule: (I or 2) 1. )(,—One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. First Year----------80% d. Fourth Year-------50% g. Seventh Year------30% b. Second Year------70% e. Fifth Year---------40% It. Eighth Year--------30% c. Third Year---------60% f. Sixth Year---------40% L Ninth Year---------20% j. Tenth Year---------20% C. What was the nature of the improvement(s)? D. City of Waterloo Building and Inspections Department Information: Permit Number: Date permit was issued: —Z Total Permit(s)valuation: E. What was the cost of the improvement? ,* CA,Cgs�'� F. Estimated or actual date of completion of these improvements? 4 G. If this is not a singe-family dwelling unit,which you own and reside in, will these improvements create a displacement of your tenants? Yes >(, No Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approp'sige t7OW0224 Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DATED: T.J. Koenigsfeld DENIED Black Hawk County Assessor Page 71 of 224 r w 1 i/ u � rr�r�ioi� r�r f� r�. r I � r C rr I orir i i r/i //G/iii / r!/ f'� r I�4 i' NEWTON ST � �/�//i/ /i,/iii/ //��%�� �//f////i�✓//� /��� /e.,�/�� f fI Base map dab,sou BI k H k C ry Tn's mep does not rep t IY I'b'Iry �i 4 is ,earo,mern d a td r t do d eme,e. I r' j' pressed.,' d'dcer cel — pty n Black Ha wk County A n pi.y "y Th1ld of gated. k nY P o i,t>. i„eac y fn I,h p aU — b�MI tna 0 50 100 200 y h 'fe cU n ,J d f t d t Bats s ys,c d d d d cat d at the Bleck Hawk Cew,ryA ORke fp,cen plebe e,a a«y,ar� mm aro��. CITY OF WATERLOO Council Communication Resolution approving the request of Spencer Gann/Griffm Investments LLC for tax exemptions on the construction of home improvements valued at$18,000 for a property located at 911 Burton Avenue, and located within the Consolidated Urban Revitalization Area(CURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date 11 naaaaan'rng& .bona ing Sdircoederc, Axie Approved 7/24/2018 2.03 P t.`Ilc pv Office p p igby, Naamy Approved 7/24/2018 ... 3.44 P ATTACHMENTS: Description Type C1JR. .911 l:la:i1111on Ave. Me nio Resolution approving the request of Spencer Gann/Griffin Investments SUBJECT: LLC for tax exemptions on the construction of home improvements valued at 518,000 for a property located at 911 Burton Avenue; and located within the Consolidated Urban Revitalization Area(LURA). Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving CURA application from Spencer Gann/Griffm Recommended Action: Investments LLC for the construction of home improvements valued at $18,000 for a property located at 911 Buxton Avenue, Waterloo, Iowa 50703, and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualities for exemptions from taxes on the actual value added to residential property under the Consolidated Urban Revitalization Area. Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Alternative: N/A Legal Descriptions: Soash Park Addition Lot 17 Block 3 Page 73 of 224 For Office Use Only Date Received: (11-&(elit Received by: A tA Staff to make a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE *CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area(CUBA)allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: I. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption, 2. Be located within the CUBA boundaries(a map of which can be obtained from the City of Waterloo Community Planning &Development Department.) 3. This application must be filed with City prior to the J'working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council, e )( NAME: / ,� 110 SIGNATURE: ADDRESS: (7 TELEPHONE: DATE: A. What is the Address of the property being improved? 1d,` - .... ...................�_ ),�L,, , What is the Legal,Description of the property?(May be available at County Recorder's Office on 2nd floor of the Courthouse)? h c, C B. Indicate desired exemption schedule: (I or 2) I One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. _A partial exemption on the actual value added by improvements according to the following schedule: a. First Year----------80% d. Fourth Year-------50% g. Seventh Year------30% b. Second Year------70% e. Fifth Year---------40% h. Eighth Year--------30% c. Third Year---------60% f. Sixth Year---------40% i. Ninth Year---------20% j. Tenth Year---------20% C. What wast nature of the improvement(s)? D. City of Waterloo Building and Inspections Department Information: Permit Number. 0 e cps Date pe it was issued: 1 Total permit(s)valuation: '75d 00 E. What was the cost of the improvement? F. Estimated or actual date of completion of these improvements? G. If this is not a singe-family dwelling unit,which you own and reside in,will these improvements create a displacement of your tenants? Yes NII/ No ii ri �s yr ,;i 911 .............................. Burton Ave 1 �1 / DAWSON ST ' r l I` rias iii o//ir I a�l�W I it B11,Ilp d1b, Black Hawk C ty Tb' p d1l, present If survey I' - �a aaapmer,.,,d a 0,,d y Bl,,k , r t d o rem J x emer expressedor — ,.lack —pc y-,me —C feoated-makes..wnhmm repioveea .Iaak Hawk Cth, Asse a nn a �� 100 2�0 RIEHL STS iia n Y / -1 ed as mate ao y on hs map tlexp dytl V- bl yf he ra uyVteereofeo h Itl f e V i�/ il,.,Y,y 0.0 gets su eye c d d d ed I cat d at the .Ieck H,w CountyA Off ce for con plete a,d_,.te foma en. ".� Fee �. CITY OF WATERLOO Council Communication Resolution approving the request of Cedar Valley 4 Rent for tax exemptions on the construction of a new single family dwelling valued at$200,000 for property located at 509 Riverside Drive, and located within the Consolidated Urban Revitalization Area(CURA). City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date 11 naaaaan'rng& Zonu iig Sdircoederc, Axie Approved 7/24/2018 ... i:5a"I p:m t.`Ilcrrp Office ppigby, Naamy Approved 7/24/2018 ... .45 P ATTACHMENTS: Description Type C1JR .509 R.iverskle Dilve Me nio Resolution approving the request of Cedar Valley 4 Rent for tax exemptions SUBJECT: on the construction of a new single family dwelling valued at 5200;000 for property located at 509 Riverside Drive, and located within the Consolidated Urban Revitalization Area(LURA)-. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Resolution approving CURA application from Cedar Valley 4 Rent for the Recommended Action: construction of a new single family dwelling located at 509 Riverside Drive, Waterloo, Iowa 50703, valued at$200,000 and authorize Mayor and City Cleric to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualities for exemptions from taxes on the actual value added to residential property under the Consolidated Urban Revitalization Area. Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Alternative: N/A CEDAR RIVER PARK LOT 3 BLK 4 S 1/2 LOT 2 BLK 4 AND Legal Descriptions: STRIP OF EQUAL WIDTH EXTENDING TO RIVER Page 76 of 224 For Office Use Only Date Received: (Avit Received by: • Staff to make a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area(LURA)allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: I. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption. 2. Be located within the LURA boundaries(a map of'which can be obtained from the City of Waterloo Community Planning& Development Department,) 3. This application must be filed with City prior to the I"working day of Fqbr�uary following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please Fill out the following information for your application to be submitted to the City Counci,� NAME: SIGNATURE: ADDRESS: WoN0Af4 �"4 sm-em' - TELEPHONE: 31C) . 9 T,o Spf$. DATE: Lo q C- A. Wliat is the Address of the property being improved? SeD C1 d i What is the Legal,Description of the property? (May be available at County R corder's Office on 2,d floor of the Courthouse)? tc, c- f2- 0 B. Indicate desired exemption schedule: (I or 2) 1. ----...-.-One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 1 K_A partial exemption on the actual value added by improvements according to the following schedule: a. First Year----------80% d. Fourth Year-------50% g. Seventh Year------30% b. Second Year------70% e. Fifth Year---------40% li. Eighth Year--------30% c. Third Year---------60% f Sixth Year---------40% i. Ninth Year---------20% j. Tenth Year---------20% C. What was the nature of the improvement(s)? ------------------ t�& ON N J V')e) 0 , ---------- D. City of Waterloo Building and Inspections Department Information: Permit Number: Date permit was issued: 01'otal permit(s)valuation: E. What was the cost of the improvement? F. Estimated or actual date of completion of these improvements? (a 11;,Ik G. If this is not a singe-family dwelling unit,which you own and reside in,will these improvements create a displacement of your tenants? Yes NoX_ Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and appro"�'71&2'0'24 Hawk County Assessor's Office for criteria eligibility, CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DATED: T.J. Koenigsfeld DENIED Black Hawk County Assessor Page 78 of 224 f F CURA Boundary " � NORWOOD�AVE���/ ala '(�" � i � � iil,i//�✓!i/��/ ?"�,u 509 Riverside Drive ���,� ,/ �� rr�ra if r i t n Base map dpb source 1s Black Hawk C ry Th'p mlp does not represent a survey111 b'Iry o� e thepr expressed pr'mq'ad by BleckH wkC ry th, G% 1 i� Black Hawk Coun Assessororiher VVVV r� ry pi v !, �ImYi VIII The Cd tI th,I--ys thI n.,—t,.,, p impl end as bopind ac y d ( p ^ p ° p wd e. 0 50 100 200 f U �d f ff, I y ddd d d h .�,ry ,, BI kH M C tyAOffcpfprI pl- Fee pdxccurpbs �mpr�pr, CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications,bid documents, etc. and setting date of bid opening as August 23, 2018, and date of public hearing as August 27, 2018, in conjunction with the Waste Management Cleaning of Anaerobic Digester 43, and instruct City Clerk to publish said notice. City Council Meeting:7/30/2018 Prepared: 7/23/2018 REVIEWERS: Department Reviewer Action Date /rr s e Muanange nueiit ll oa tribrrecker, S even Approved 7/24/2018 ... 1237 PM t.`Ileup Office pCgin ; Namy Approved 7/24/2018 5.23 PM ATTACHMENTS: Description Type Meunrio to Wuterloo Mayor annnnp (" ty Co urncip Me nio Resolution approving 12reliminaryplans, specifications; bid documents, etc. and setting date of bid opening as August 23, 2018, and date of public SUBJECT: hearing as August 27; 2018, in conjunction with the Waste Management Cleaning of Anaerobic Digester#3, and instruct City Clerk to publish said notice. Submitted by: Submitted By: Steve Hoambrecker; WMS Department Director Recommended Action: Approve the specifications, etc. and taking of bids, and set the date of bid opening and hearing Source of Funds: sewer fund Page 80 of 224 Co"ITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. . Waterloo, IA 50702 w (319) 291-4553 . Stere Hoambrecker, Director July 23, 2018 Memo to Waterloo Mayor and City Council-.- RE: ouncil-REgy Bidding out cleaning of Anaerobic Digester #3 Background iscussion The WWTP process has six ( ) anaerobic digesters, two (2) thermophilic (temperature 131'F) and four ( ) mesophilic (temperature 5`°F). Digesters should be cleaned every 10.15 years depending upon debris accumulation. The current digesters have not been cleaned in approximately 20 years. Last year we completed cleaning digester#5 and are planning on budgeting for 1 per year for the next several years. This FY we are scheduled to clean the 2"`' thermophilic digester#3. The notice of public hearing is scheduled for the July 30, 2018 with the bid opening for August 23, 2018, and official bid reading and potential award on the August 27, 2018 city council meeting. The project is expected to be completed by November 1, 2018. This project is fund from the sewer fund. Recommended Action It is recommended that the city council approve the notice of public hearing on the July 30"' city council meeting. Page 81 of 224 CITY OF WATERLOO Council Communication Resolution setting a date of public hearing as August 13, 2018 to approve the sale and conveyance of city owned property located south of 2535 MidPort Boulevard, in the amount of$1.00, to Dahlstrom Real Estate LLC., including a Development Agreement, and instruct City Clerk to publish said notice. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date 1° aa::nn'rng& Z nnu iii Sdircoederc,Arie p)roved '//25/2,01 ... 12:19 PM t.`Ile p Office ipigby, Namy pa:aroved '7/25/2018 12.24 PM ATTACHMENTS: Description Type Devepanpniieiit .�!x er:ennt Ba:d<iiipb MateirU Resolution setting a date of public hearingas s August 13, 2018 to approve the sale and conveyance of city owned property located south of 2535 MidPort SUBJECT: Boulevard, in the amount of$1.00, to Dahlstrom Real Estate LLC., including a Development Agreement, and instruct City Clerk to publish said notice. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve Resolution to set date of hearing The City has been working with Dahlstrom Real Estate LLC on a project to construct a 200,000 square foot warehouse on land the city recently acquired Summary Statement: from the FAA. The minimum assessed value for the building will be $8,022,830.00 and will receive rebates for 10 years at 50% on any added taxable value to the property. Expenditure Required: Rebates/Land Source of Funds: Midport TIF Strategies 1.3, 1.4, 1.7, 3.1, and 3.8 --- creation of jobs, ways to create an Policy Issue: environment to attract population to Waterloo, create new tax base, new investment in CURA area and TIF areas Alternative: Not approve MIDPORT AMERICA PARK PLAT NO. 3 LOT 20 and UNPLATTED WATERLOO EAST PART SEC 4 T 89 R 13 BEG AT Page 82 of 224 INTERS NLY ROW LINE W AIRLINE HWY& WLY ROW LINE WAGNER RD TH N 600 FT TH W 3300 FT TH S TO NLY ROW Legal Descriptions: LINE ICG RR TH SELY ALONG NLY LINE RR ROW TO NLY ROW LINE W AIRLINE HWY TH ELY ALONG SAID ROW LINE TO PT OF BEG & THAT PART SE SW SEC 4 T 89 R 13 LYING S OF IC RR EXC WLY 875 FT & EXC STREET AND EXC THAT PART PLATTED TO MIDPORT AMERICA PARK PLAT NO. 1 AND NO. 2 AND NO. 3 Page 83 of 224 Prepared by Christopher S.Wendland P.Q. Box 596 Waterloo IA 50704 Phone 319 234-5701 DEVELOPMENT AGREEMENT This Development Agreement (the "Agreement") is entered into as of 2018 by and between Dahlstrom Real Estate LLC (the "Company") and the City of Waterloo; Iowa (the "City"). RECITALS A. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal, and the City further believes that the project is in the vital and best interests of the City and that the project and such incentives are in accordance with the public purposes and provisions of applicable State and local laws and requirements under which the project has been undertaken and is being assisted. B. Company is willing and able to finance and construct buildings and related improvements on property located in the East Waterloo Unified Urban Renewal and Redevelopment Plan Area, formerly known as the Airport Area Development Plan area, consisting of approximately 17 acres and legally described on Exhibit "A" attached hereto (the "Property"). AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Sale of Property; Title. Subject to the terms hereof, City shall convey the Property to Company for the sum of$1.00 (the "Purchase Price"). Conveyance shall be by quit claim deed, free and clear of all encumbrances arising by or through City except: (a) easements, servitudes, conditions and restrictions of record; (b) current and future real estate real property taxes and assessments subject to the agreements made herein; (c) general utility and right-of-way easements serving the Property; and (d) restrictions imposed by the City zoning ordinances and other applicable law. City shall Page 84 of 224 have no duty to convey title to Company until Company delivers to City reasonable and satisfactory proof of financial ability to undertake and carry on the Project (defined below), which may take the form of a lending commitment letter. Company shall, at its own expense, prepare an updated abstract of title, or in lieu thereof Company may, at its own expense, obtain whatever form of title evidence it desires. If title is unmarketable or subject to matters not acceptable to Company, and if City does not remedy or remove such objectionable matters in timely fashion following written notice of such objections from Company, Company may terminate this Agreement. City shall provide any title documents it has in its possession, including any abstracts, to assist in title review. 2. Improvements by Company. Company shall construct on the Property a warehouse facility of 200,000 square feet, and related parking, landscaping, and other improvements to the buildings and grounds (collectively, the "Improvements"). The Improvements shall be constructed in accordance with all applicable City, state, and federal building codes and shall comply with all applicable City ordinances and other applicable law. The Property, the Improvements, and all site preparation and development-related work to make the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project". 3. Timeliness of Construction; Possibility of Reverter. The parties agree that Company's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to convey the Property to Company and that without said commitment City would not do so. Company must obtain a building permit and begin construction within six (6) months from the date of this Agreement (the "Project Start Date") and substantially complete construction within 12 months thereafter (the "Project Completion Date"). If Company has not, in good faith, begun the construction of the Improvements by the Project Start Date, then title to the Property shall revert to the City, except as may be provided in this Agreement, provided, however, that if construction has not begun by the Project Start Date but the development of the Project is still imminent, the City Council may, but shall not be required to, consent to an extension of time for the construction of the Improvements, and if an extension is granted but construction of the Improvements has not begun within such extended period, then the title to the Property shall revert to the City after the end of said extended period. If Company determines at any time that the Project is not economically feasible, then after giving thirty (30) days' advance written notice to City, Company may convey the Property to City by special warranty deed, and thereupon neither party shall have any further obligation under this Agreement except as expressly provided. If development has commenced by the Project Start Date or any extended period and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Company, the requirement that construction is to be completed by the Project Completion Date shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed period of extension the title to the Property shall revert to the City after the end of said period. 2 Page 85 of 224 4. Reverter of Title; Indemnity. In the event of any reverter of title, Company agrees that it shall, at its own expense, promptly execute all documents, including but not limited to a special warranty deed, or take such other actions as the City may reasonably request to effectuate said reverter and to deliver to City title to the Property that is free and clear of any lien, claim, charge, security interest, mortgage or encumbrance (collectively, "Liens") arising by or through Company. Company shall pay in full, so as to discharge or satisfy, all Liens on or against the Property. Appointment of Attorney in Fact. If Company fails to deliver such documents, including but not limited to a special warranty deed, to City within thirty (30) days of written demand by City, then City shall be authorized to execute, on Company's behalf and as its attorney- in-fact, the special warranty deed required by this Section, and for such limited purpose Company does hereby constitute and appoint City as its attorney-in-fact. Company further agrees that it shall indemnify City and hold it harmless with respect to any demand, claim, cause of action, damage, or injury made, suffered, or incurred as a result of or in connection with the Project, Company's failure to carry on or complete same, or any Lien or Liens on or against the Property of any type or nature whatsoever that attaches to the Property by virtue of Company's ownership of same. If City files suit to enforce the terms of this Agreement and prevails in such suit, then Company shall be liable for all legal expenses, including but not limited to reasonable attorneys' fees, incurred by City. Company's duties of indemnity pursuant to this Section shall survive the expiration, termination or cancellation of this Agreement for any reason. 5. No Encumbrances; Limited Exception. Until completion of the Improvements, Company agrees that it shall not create, incur, or suffer to exist any Liens on the Property, other than such mortgage or mortgages as may be reasonably necessary to finance Company's completion of the Improvements and of which Company notifies City before Company executes any such mortgage. Company may not mortgage the Property or any part thereof for any purpose except in connection with financing of the Improvements. 6. Reserved. 7. Utilities. Company will be responsible for extending water, sewer, telephone, telecommunications, electricity, gas and other utility services to any location on the Property and for payment of any associated connection fees. 8. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other charges whatsoever levied upon or assessed or placed against the Property. Company further agrees that prior to the date set forth in Section 2 of Exhibit "B" it will not seek or cause a reduction in the taxable valuation for the Property, which shall be fixed for assessment purposes, below the amount of$8,022,830 (the "Minimum Actual Value"), through: 3 Page 86 of 224 (i) willful destruction of the Property, the Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign said attached Exhibit "B" at the closing. 9. Tax Rebates. Provided that Company has completed the Improvements asset forth herein and has executed the Minimum Assessment Agreement asset forth above, City agrees to rebate property tax (with the exceptions noted below) as follows: Year One through Year Ten 50% rebate each year for any taxable value over the January 1, 2018 value of$22,830 for parcels 8913-04- 476-006 and 8913-04-476-007. Rebates are payable in respect of a given year only to the extent that Company has actually paid general property taxes due and owing for such year. To receive rebates for a given year, Company must, within twelve (12) months after the tax payment due date, submit a completed rebate request to City on the form provided by or otherwise satisfactory to City, or the rebate shall be forfeited. The taxable value of the Property as a result of the Improvements must be increased by a minimum of 10% and must increase the annual tax by a minimum of $500.00. This rebate program is not applicable to any special assessment levy, debt service levy, or any other levy that is exempted from treatment as tax increment financing under the provisions of applicable law. The first year of in which a rebate may be given ("Year One") shall be the first full year for which the assessment is based upon the completed value of the Improvements, and not based on a prior year for which the assessment is based solely upon (x) the value of the Property or upon (y) the value of the Property and a partial value of the Improvements due to partial completion of the Improvements or a partial tax year. 10. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order orjudgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 4 Page 87 of 224 11. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 12. Obligations Contingent. Each and every obligation of City under this Agreement is expressly made subject to and contingent upon City's completion of all procedures, hearings and approvals deemed necessary by City or its legal counsel for amendment of the urban renewal plan applicable to the Property and/or project area, all of which must be completed within 180 days from the date this Agreement is approved by the City council. If such completion does not occur, then any conveyance, benefit or incentive of any type provided by City hereunder within said 180-day period is subject to reverter of title, revocation, repayment or other appropriate action to restore such property, benefit or incentive to City, and Company agrees to cooperate diligently and in good faith with any reasonable request by City to effectuate the restoration of same, or failing such restoration Company agrees to be liable for same or for the fair value thereof, plus interest on any sums owing at the rate of 5% per annum commencing with the date of demand for payment, if said payment is not remitted to City within 30 days. 13. No Assignment or Conveyance. Company agrees that it will not sell, convey, assign or otherwise transfer its interest in the Property prior to completion of the Project, whether in whole or in part, to any other person or entity without the prior written consent of City. Reasonable grounds for the City to withhold its consent shall include but are not limited to the inability of the proposed transferee to demonstrate to the City's satisfaction that it has the financial ability to observe all of the terms to be performed by Company under this Agreement. 14. Materiality of Company's Promises, Covenants, Representations, and Warranties. Each and every promise, covenant, representation, and warranty set forth in this Agreement on the part of Company to be performed is a material term of this Agreement, and each and every such promise, covenant, representation, and warranty constitutes a material inducement for City to enter this Agreement. Company acknowledges that without such promises, covenants, representations, and warranties, City would not have entered this Agreement. Upon breach of any promise or covenant, or in the event of the incorrectness or falsity of any representation or warranty, City 5 Page 88 of 224 may, at its sole option and in addition to any other right or remedy available to it, terminate this Agreement and declare it null and void. 15. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, at 604 Clay Street, Cedar Falls, Iowa 50613, facsimile number 319-483-6806, Attention: President. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. A party may change the address for giving notice by any method set forth in this section. 16. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Company nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 17. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 18. Severability; Reformation. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 6 Page 89 of 224 19. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 20. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 21. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 22. Entire Agreement. This Agreement, together with the exhibits attached hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 23. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above. [signatures on next page] 7 Page 90 of 224 CITY OF WATERLOO, IOWA Dahlstrom Real Estate LLC By: Quentin M. Hart, Mayor Title: Attest: Kelley Felchle, City Clerk PERSONAL GUARANTY. The undersigned members and/or managers of Company hereby agree for themselves and their heirs, personal representatives, and assigns, to unconditionally guarantee to City, its successors and assigns, the full and prompt performance by Company, its successors and assigns, of all promises and covenants on the part of Company to be performed pursuant to the foregoing Agreement, including but not limited to the duties of indemnity set forth therein, if any. Liability of guarantors hereunder is joint and several. Bre Dahlstrom 8 Page 91 of 224 EXHIBIT "A" Legal Description of Property MIDPORT AMERICA PARK PLAT NO. 3 LOT 20 and UNPLATTED WATERLOO EAST PART SEC 4 T 89 R 13 BEG AT INTERS NLY ROW LINE W AIRLINE HWY&WLY ROW LINE WAGNER RD TH N 600 FT TH W 3300 FT TH S TO NLY ROW LINE ICG RR TH SELY ALONG NLY LINE RR ROW TO NLY ROW LINE W AIRLINE HWY TH ELY ALONG SAID ROW LINE TO PT OF BEG &THAT PART SE SW SEC 4 T 89 R 13 LYING S OF IC RR EXC WLY 875 FT& EXC STREET AND EXC THAT PART PLATTED TO MIDPORT AMERICA PARK PLAT NO. 1 AND NO. 2 AND NO. 3 ,I Page 92 of 224 EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement (the "Agreement") is entered into as of , 2018, by and among the CITY OF WATERLOO, IOWA ("City"), Dahlstrom Real Estate LLC ("Company"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Company have entered into a development agreement (the "Development Agreement") regarding certain real property, described in Exhibit "A" thereto, located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Company will undertake the development of an area ("Project") within the City and within the East Waterloo Unified Urban Renewal and Redevelopment Plan Area, formerly known as the Airport Area Development Plan Area; and WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the Company desire to establish a minimum actual value for the land and the building(s) pursuant to this Agreement and applicable only to the Project, which shall be effective upon substantial completion of the Project and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and buildings as to the Project: only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which the parties contemplate will be erected as a part of the Project. NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants, and agreements made by each other, do hereby agree as follows.- 1. ollows:1. Upon substantial completion of construction of the Improvements by the Company, the minimum actual taxable value which shall be fixed for assessment purposes for the land and Improvements to be constructed thereon by the Company as a part of the Project shall not be less than $8,022,830 (the "Minimum Actual Value") until termination of this Agreement. The parties hereto agree that construction of the Improvements will be substantially completed on or before March 31, 2020. 2. The Minimum Actual Value herein established shall be of no further force and effect, and this Minimum Assessment Agreement shall terminate, on December 31, 2035. Nothing herein shall be deemed to waive the Company's rights under Iowa Code § 403.6, as amended, to contest that portion of any actual value assignment made by the Assessor in excess of the Minimum Actual Value established herein. In no event, Page 93 of 224 however, shall the Company seek or cause the reduction of the actual value assigned below the Minimum Actual Value established herein during the term of this Agreement. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa. The City shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties, including but not limited to future owners of the Project property. IN WITNESS WHEREOF, the parties have executed this Minimum Assessment Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA Dahlstrom Real Estate LLC By: By: Quentin M. Hart, Mayor Title: 6yWVV V?-- By: 2By: Kelley Felchle, City Clerk STATE OF IOWA ) ) ss' COUNTY OF BLACK HAWK ) On this day of , 2018, before me, a Notary Public in and for the State of Iowa, personally appeared Quentin M. Hart and Kelley Felchle, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed 2 Page 94 of 224 and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. Notary Public STATE OF IOWA } ) ss. COUNTY OF BLACK HAWK } Subscribed and sworn to before me on 2018 by OWL- Yb1)"' as �I��Q,i� of Dahlstrom Real Estate LLC. JILL L I(RAAYEN.0RINK •� MM C mmissim Expi es 7 ` Jul 29.2019 N ry FUlic. 3 Page 95 of 224 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less than Eight Million Twenty Two Thousand Eight Hundred Thirty Dollars ($8,022,830) until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA } ) ss. COUNTY OF BLACK HAWK } Subscribed and sworn to before me on , 2018 by T.J. Koenigsfeld, Assessor for Black Hawk County, Iowa. Notary Public i Page 96 of 224 CITY OF WATERLOO Council Communication Theatre License Permit Application City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk S:1ffice 1pngby, Nmcy, Approve(:l 7/25/2018 ... 11otl5lG.M Theatre License Permit Application • Crossroads 12 Theatre, 2450 Crossroads Boulevard SUBJECT: • Romantix Adult Emporium, 1507 La Porte Road • Mini Cinema 16, 315 E. 4th Street • Fantasy Island Amusement, 1850 W. Airline Hwy Page 97 of 224 CITY OF WATERLOO Council Communication Bonds. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date �:^n�ginneen'iai inz;a: ; T a�mmcy p na aa:i 7/26/'",018 3.55 is M i ATTACHMENTS: Description Type ❑ 1.3orids for cotineii apjprovax.30.18 Cover Mert.o SUBJECT: Bonds. Page 98 of 224 BONDS FOR COUNCIL APPROVAL July 30, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 IA5122816 FRIDAY AFTER WORK, LLC dba F.A.W. CONSTRUCTION CEDAR FALLS, IA Page 99 of 224 CITY OF WATERLOO Council Communication Request by Dahlstrom Real Estate for a site plan amendment to the "M-2,P"Planned Industrial District to allow for the construction of a 200,000 square foot warehouse/office located west of 3050 Wagner Road. City Council Meeting:7/30/2018 Prepared: 7/10/2017 ATTACHMENTS: Description Type p lafl'R.eport Coven Mennno Onrn,rOew Map Clover Mennio A.e6al Map C"never Mctnno Se p'parn Cover Metnno Apnp ficafionn Cover Mennio Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning. Programming and Zoning Commission. Motion to receive, file, consider, and pass for the first time an Ordinance amending Ordinance No. 5079, as amended. City of Waterloo Zoning SUBJECT: Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, to approve a request by Dahlstrom Real Estate for a site plan amendment to the"M-2,P"Planned Industrial District to allow for the construction of a 200,000 square foot warehouse/office located west of 3050 Wagner Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request by Dahlstrom Real Estate for a site plan amendment to the"M-2,P"Planned Industrial District to allow for the construction of a 200,000 SF warehouse/office located west of 3050 Wagner Road. The applicant is requesting to construct a new industrial warehouse building up to 200,000 square feet. The request to construct the industrial warehouse building would not appear to have a negative impact upon the surrounding area as it would appear to be Page 100 of 224 compatible with other industrial development in the area. The proposed site plan amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Airline Highway which is a minor arterial and Wagner Road which is a collector road. The nearest recreational trail is the Cedar Valley Lake Trail which is located in George Wirth State Park. There are no sidewalks in the area. The area in question has been zoned "M-2,P"Planned Industrial District since the adoption of the zoning ordinance in 1969. Surrounding land uses and their zoning designations are as follows: North— Vacant Land, zoned"M-2,P"Planned Industrial District. South—ASPRO asphalt manufacturing plant, zoned"M-1"Light Industrial District. East— Jerald Sulky Company zoned"M-2"Heavy Industrial District. West— Standard Forwarding and Fed Ex Ground, zoned "M-2,P" Planned Industrial District. No buffers would be required as a part of this rezoning request. The applicant will need to submit and execute a landscaping plan for the site during the building permit approval process. It will be necessary that a storm water detention plan is submitted, as well as a S WPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in place. The surrounding area consists of industrial buildings built between 1961 and 2012. A portion of the property is located within Zone A: 100 year flood plain which will require the building to be one-foot above the base flood elevation as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 0167F, dated July 18, 2011. Lincoln Elementary School is located 1.68 miles to the southeast, George Washington Carver Academy is located 2.37 miles to the southeast, and East High School is located 3.70 miles to the southeast. The nearest open space is George Wirth State Park which is located 0.93 Summary Statement: miles to the southwest. There is a 12" sanitary sewer line located on the north side of Airline Highway. There are 12"water lines in Wager Road, Airline Highway, and Midport Boulevard. The Future Land Use Map designates this area as Industrial. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. Page 101 of 224 The applicant is requesting to construct a 200,000 SF building with a 25-lot parking lot. The area in question is zoned "M-2,P"Planned Industrial District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries in large tracts of allow, allowing greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 parking space for every 2 people employed at the facility and the site plan shows 25-parking spaces. The Site Plan does not label setbacks and that information will need to be added. During Tech Review Engineering noted that they would like to see the driveway coming out to Airline Highway moved east to align with the entrance to ASPRO on the south side of the street. Elahi sent an email requesting that the driveway coming out to Wagner Road be moved to the north. Engineering also noted that there would be a fee to hook up to the sewer. There was one comment filed about the Site Plan supporting the project but requesting that the traffic signal at Wagner Road and Airline Highway be made permanent. There is no platting required for this request. Therefore, staff recommends that the request for site plan amendment in the "M-2,P"Planned Manufacturing District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, setbacks,etc. 2. That the building be a minimum V above the base flood elevation. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use and Economic Development, policies 1, 3 and 4. Page 102 of 224 MID PORT AMERICA PARK PLAT NO 3 LOT 20 and UNPLATTED WATERLOO EAST PART SEC 4 T 89 R 13 BEG AT INTERS NLY ROW LINE W AIRLINE HWY& WLY ROW LINE WAGNER RD TH N 600 FT TH W 3300 FT TH S TO NLY ROW LINE ICG RR TH Legal Descriptions: SELY ALONG NLY LINE RR ROW TO NLY ROW LINE W AIRLINE HWY TH ELY ALONG SAID ROW LINE TO PT OF BEG & THAT PART SE SW SEC 4 T 89 R 13 LYING S OF IC RR EXC WLY 875 FT & EXC STREET AND EXC THAT PART PLATTED TO MIDPORT AMERICA PARK PLAT NO I AND NO 2 AND NO 3 Page 103 of 224 September 12,2017 REQUEST: Request by Dahlstrom Real Estate for a site plan amendment to the "M-2,P" Planned Industrial District to allow for the construction of a 200,000 SF warehouse/office located west of 3050 Wagner Road. APPLICANT(S): Dahlstrom Real Estate 604 Clay Street, Cedar Falls, IA 50613 GENERAL The applicant is requesting to construct a new industrial DESCRIPTION: warehouse building up to 200,000 square feet. SURROUNDING The request to construct the industrial warehouse building LAND USES AND would not appear to have a negative impact upon the IMPACT ON surrounding area as it would appear to be compatible with NEIGHBORHOOD: other industrial development in the area. VEHICULAR & The proposed site plan amendment would not appear to have PEDESTRIAN a negative impact upon vehicular or pedestrian traffic TRAFFIC conditions in the area. The site is served by Airline Highway CONDITIONS: which is a minor arterial and Wagner Road which is a collector road. RELATIONSHIP TO The nearest recreational trail is the Cedar Valley Lake Trail RECREATIONAL which is located in George Wirth State Park. There are no TRAIL PLAN AND sidewalks in the area. COMPLETE STREETS POLICY: ZONING HISTORY The area in question has been zoned "M-2,P" Planned FOR SITE AND Industrial District since the adoption of the zoning ordinance in IMMEDIATE VICINITY: 1969. Surrounding land uses and their zoning designations are as follows: North — Vacant Land, zoned "M-2,P" Planned Industrial District. South —ASPRO asphalt manufacturing plant, zoned "M-1" Light Industrial District. East— Jerald Sulky Company zoned "M-2" Heavy Industrial District. West— Standard Forwarding and Fed Ex Ground, zoned "M- 2,P" Planned Industrial District. BUFFERS/ No buffers would be required as a part of this rezoning request. SCREENING/ The applicant will need to submit and execute a landscaping LANDSCAPING plan for the site during the building permit approval process. REQUIRED: DRAINAGE: It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in place. DEVELOPMENT The surrounding area consists of industrial buildings built SPA-West of 3050 Wagner Road Page 1 of Page 104 of 224 July 10,2018 HISTORY: between 1961 and 2012. FLOODPLAIN: A portion of the property is located within Zone A: 100 year flood plain which will require the building to be one-foot above the base flood elevation as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 0167F, dated July 18, 2011. PUBLIC /OPEN Lincoln Elementary School is located 1.68 miles to the SPACES/ SCHOOLS: southeast, George Washington Carver Academy is located 2.37 miles to the southeast, and East High School is located 3.70 miles to the southeast. The nearest open space is George Wirth State Park which is located 0.93 miles to the southwest. UTILITIES: WATER, There is a 12" sanitary sewer line located on the north side SANITARY SEWER, of Airline Highway. There are 12" water lines in Wager STORM SEWER, ETC. Road, Airline Highway, and Midport Boulevard. .............................................................................................................................................................................................................................................................................................................................................................. RELATIONSHIP TO The Future Land Use Map designates this area as Industrial. COMPREHENSIVE The proposed site plan amendment would be in conformance LAND USE PLAN: with the Comprehensive Plan and Future Land Use Map for this area. STAFF ANALYSIS — The applicant is requesting to construct up to a 200,000 SF ZONING building with a 25-lot parking lot. ORDINANCE: The area in question is zoned "M-2,P" Planned Industrial District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries in large tracts of allow, allowing greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 parking space for every 2 people employed at the facility and the site plan shows 25- parking spaces. The Site Plan does not label setbacks and that information will need to be added. During Tech Review Engineering noted that they would like to see the driveway coming out to Airline Highway moved east to align with the entrance to ASPRO on the south side of the street. Elahi sent an email requesting that the driveway coming out to Wagner Road be moved to the north. Engineering also noted that there would be a fee to hook up to the sewer. STAFF ANALYSIS — There is no platting required for this request. SUBDIVISION SPA-North of 1318 Martin Road Page 2 of Page 105 of 224 July 10,2018 ORDINANCE: STAFF Therefore, staff recommends that the request for site plan RECOMMENDATION: amendment in the "M-2,P" Planned Manufacturing District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, setbacks,etc. 2. That the building be a minimum V above the base flood elevation. SPA-North of 1318 Martin Road Page 3 of Page 106 of 224 City of Waterloo Planning, Programming and Zoning Commission July io,2oi8 M-1 R-1 a M-2,P o� �o M-2 WAIRLINEHWY n a r rn 1� C7s M-1 0 z gR�A�wAyST � U A-1 WYTH RD A-1 218 o z R-3 R-2 a = C-1 z, 3 R-2 N West of 305o Airline Highway W* E Site Plan Amendment to "M-2,P" Dalhstrom Properties LLC 1,000 500 0 1,000 ®R� Feet Page 107 of 224 City of Waterloo Planning, Programming and Zoning Commission July io, 2M8 r iry � I �/i r It✓til rr�wri//r.frw, a JI,�"�l O�J"D`�% 1 if, / arnnn'r` r/ Location of Proposed Building o I� / , � r mw•I I 1 ;,''�3u r�9r�lYlr,,., �m�. r�aa�ni ,. ,:@,. ,✓ tip. N West of 3050 Wagner Road w E Site Plan Amendment to "M-2,P" s Brent Dahlstrom 250 125 0 250 0 � Feet Page 108 of 224 t� w a r w , I! , � �J�r�yrr�siuny « r / p C n I " r 0 Y a r � 9 r 1;� I (, � ti%'�� ✓ Ili%� �8 /'N� 1/ w , uu o I �� r �, .,.,. � .;� ,� , .. ��. `� �w��, r .Mn �! I� �'�y 'fir �l, ¢ � , ��� / i ��� � �% ` � G�, i �i 4 � r�, [ � o ��.. � .. Gw rVl �i u�9 1�Y�q ,, r a o k� ', �� l �' ''%y , _u t �o,� d �� �' , o � t �,,, �...w �� _. . . ___-� o;: y �� .. � •• � � r i�. .J� � �, e �� — ... y� � � � f� ��i� �� 'i �� ,, ,���'�<' a�, r � � ;"' ��r� ;, °� o �� � "�" � �, '�� � ' �," ma. � ..i�i m�� t� 'iil I�yi� iiY� Fiu Y' ��' ��' I i i � ori .� � � � u , '� s5 � �,- v� _ � u bf` pro^ � �� � /y� �. ��, � a ,i,�.�. .wwu �„ � � � ��o �.wiu ��� � � � �P� � �� �� � � �� � eek, {V,����� ,ll, J ;� ��w ✓„ �� e m ���� � f t�l1�d, I� i it � i i //, � �„ �. ��� ii ` r, u�� �o��i it ��� . � �f����� �� ����� �� iiii �4 i� ..i l y '��� ', ���� � �i !�� ��� r ry � M. ' �� .�ryeV r ,. i W i II ! « :r I w w � f' I r Yll j �f I � r �API n, I v illllllllllllll r r, i i �, ' APPLICATION SITE PLAN A,MENDMZETO A ""R-P9% Nr DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319291.4366 lNeworOveraflAniendniellt New ...................... lndMdual Building Mnnor changebe approved by staff) (check one)(Minor Change inust I. APPLWATION INFORMATION: a- Applicant's name (please print): ....... Address: 604 gay St. Phone• 319-768-7150 Fax: -— ———--—----------------- City: Cedar FaUs State: �A Zip' 50613 .- .- '_''---------------—--—-------- ....... 1), Status of applicant: (a)Owner_>L(b)Other (CHECK ONE): If other explain: ........._ ................ Property owner's narne if different than above(please Address: City:..._............. ...... .......... 2, PROPERTY 'INFORMATION: a General location of site plan to be arnended: N.W. corner of Airfin� H[g a &We .......... .-gner Rd,.,,,----——--__-- ......................w_.. ..I..... b L,egal description of property or portion to be aniended: Mid Port Ainenca Park Rat No. 3,Lot 2(t&UnpWted Watehoo East Part Sec 4 T 89 R 13 Begin at Int Nly row fine W Airline Hwy&Ny row line Wagner Rd th N 600 ft th W 3300 ft th S to My row fine tCG RR th SEly along My RR row to My row Rne W krfine Hwy th any abng%aid row line to pont of Beginning&triat part SE SW Sec 4 T 89 R 13 lying S of tC RR exc Ny 875 ft&exc street and exc that pail ptatted to Mid America Park Pat No.1 &No.2& No, C' Dimensions of proposed site plan amendment: Rou9Ny1,,.065ftx610ft d. Area of proposed site plan amendrnenc,..Bq�N 6�6486thaE____ ......... e. Current zoning: C-.P................ f, Reason(s) for site plan antendment and proposed use(s) of property: Add new warehouse&future expansion space ............. ............ Conditions (if any)agreed to (does not affect existing conditions unless specified): ...................................... ............. .......... ............ hOther pertinent information(use reverse side if necessary):_____ ---....................... Please Note: Wapplicant,is not the owner of the property,the signature ofthe oNvner unrest be secured. 1f it is the intent to �Ubdivide (split) any land, vacant or improved in cornjunction with this request it inust go through a platting process (scparate from site plan amendment request). The filing fee of$200 (for new or overall amendment), SO(fior individual Building), or$0(for minor change)(payable to dic (lity of'Waterloo) is required, This fee is non-refundable. LJ oder rues condition shall said sum or ally pall thereof be rellmded for failUTC of said amendment to be enacted into law. Any major change in any of the information given wffl req,uire that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the sarne or portion of the same property shall be filed with or considered by the planning, Programming, and Zoning ('orrunission until four (4) months have elapsed from the (late of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all infiontlation on this request and submitted along V'14h it is tme and Correct, All information submitted will be used by the Waterloo Planning, Programming, and Zoning ("ornmission and the Waterloo City Council in ntaking their decision. The enders hied authorize City Zoning Officials to enter the property in question in regards to the request. J rrl 71�1 11--_e'---0fAppI i cant Date Signature of Owner Date Page 112 of 224 CITY OF WATERLOO Council Communication Request by Jesse Hovatter to vacate 5 feet of a platted 20 foot drainage and utility easement located along the southwesterly property line of 1731 Carriage Hill Drive, to allow for the construction of a 26' X 32' detached garage. City Council Meeting:7/30/2018 Prepared: 7/13/2018 REVIEWERS: Department Reviewer Action Date Nauurna ng& Zona iig Selirroederr, brie Approved 7/24/2018 .. 12:14 PM t."clerk Office ice ppi by, 114aamy Approved 7/24/2018 5.; 5 PM ATTACHMENTS: Description Type Staff R.e oir-t 1731 Cairdaj.,e I fill Dr:ve Ba:ckiiipb Mateir W G31 Map 1.731 t`arrpag ppfl] pgive Backup Materiaull Motion to receive and file proof of publication of notice of public hearing_ Hold Hearing- No comments on file. Motion to close the hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file and consider and pass for the first time an Ordinance SUBJECT: approving a request by Jesse Hovatter to vacate the five (5l feet of a platted twenty(20) foot drainage and utility easement, located along the southwesterly property line of 1731 Carriage Hill Drive, to allow for the construction of an 26' X 32' detached garage. Motion to suspend rules. Motion to consider and pass for the second and third times and adopt the ordinance. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval. Ordinance to approve the request by Jesse Hovatter to vacate five (5) feet of Summary Statement: a platted twenty(20)foot drainage and utility easement, located along the southwesterly property line of 1731 Carriage Hill Drive, to allow for the construction of an(832 square foot) detached garage. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development Page 113 of 224 Alternative: N/A The Northeasterly Five (5) feet of the Twenty (20) foot utility easement as Legal Descriptions: platted along the Southwesterly line of Lot 27 of Carriage Hill, in the City of Waterloo, Black Hawk County, Iowa. Page 114 of 224 July 10,2018 REQUEST: Request by Jesse Hovatter to vacate the first 5' of a platted 20' drainage and utility easement located along the southerly rear yard property line to allow for the construction of a 26' X 32' (832) square foot detached garage located at 1731 Carriage Hill Drive. APPLICANT: Jesse Hovatter, 1731 Carriage Hill, Waterloo, Iowa 50701 GENERAL The applicant is requesting to vacate the first 5' of a platted 20' DESCRIPTION: utility and drainage easement. IMPACT ON The request would not appear to have a negative impact on the NEIGHBORHOOD & surrounding neighborhood or land use. SURROUNDING LAND USE: VEHICULAR & The request would not appear to have a negative impact on PEDESTRIAN vehicular or pedestrian traffic movements in the area. TRAFFIC CONDITIONS: RELATIONSHIP TO The Greenhill Trail is located just a '/4 mile west of the proposed RECREATIONAL vacate area, and a trail is proposed along the south side of TRAIL PLAN AND University Avenue when it is reconstructed in the near future, which COMPLETE STREETS is located one block to the south. POLICY: ZONING HISTORY The area of the proposed vacate is zoned "R-3" Multiple Residence FOR SITE AND District and has been zoned as such since the adoption of the IMMEDIATE VICINITY: zoning ordinance in 1969. Surrounding land uses and their zoning designations are as follows: North — Residential zoned "R-2" One and Two Family Residence District South — Vacant land zoned "R-4, R-P" Planned Multiple Residence District and commercial development zoned "C-2" Commercial District. East — Residential zoned "R-3" Multiple Residence District West — Residential zoned "R-3" Multiple Residence District DEVELOPMENT The house on the site was built in 1970 with most residences in the HISTORY: area being built in the early 1970's. BUFFERS/ SCREENING No buffers or additional screening is needed with this request. REQUIRED: DRAINAGE: Vacation of the easement is anticipated to have minimal impact on drainage, and a sufficiently sized drainage easement would remain to handle drainage flows in the area. FLOODPLAIN: No portion of the vacate area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Vacate Easement at 1731 Carriage Hill Drive PcQLF 115 of 224 July 10,2018 Number 0169F, dated July 18, 2011. PUBLIC /OPEN The nearest schools are Blessed Sacrament School which is SPACES/ SCHOOLS: located 680 feet to the northwest, Black Hawk Elementary is located 1/2 mile to the south, and West High School is located approximately 3 miles to the southeast. The nearest open space is Gallaway Park which is located a 1/4 mile east of the project area. UTILITIES: WATER, There are no known utilities located in the easement along the SANITARY SEWER, southerly rear yard property line. There is a 8" sanitary sewer main STORM SEWER, ETC and 24" storm sewer main that are located in the center of Carriage Hill Drive that are just to the north of the property. RELATIONSHIP TO The Future Land Use Map designates the property as Mixed COMPREHENSIVE Residential: Low, Medium, and High Density Residential; LAND USE PLAN: Professional Offices. STAFF ANALYSIS — The applicant is requesting to vacate the first 5' feet of a platted 20' ZONING easement located along the rear yard of the property for the ORDINANCE: construction of a 26' X 32' (832) square foot detached garage. There appears to be no utilities located in the easement and no future need for that portion of the easement. The property is adjacent to 1725 Carriage Hill Drive or Carriage Hill Lot 28. Lots 28-32 had 10' of the total 20' easement vacated on March 1, 1993 as part of Ordinance 3927. The Waterloo Engineering Department indicated they were ok with vacating the first 5' of the 20' drainage utility easement in the rear yard, but no more than 5' due to an existing drainage ditch within the remaining 15' of the drainage utility easement. STAFF ANALYSIS — SUBDIVISION There is no platting required for this request. ORDINANCE: STAFF Therefore, staff recommends that the request to vacate the first 5' RECOMMENDATION: of a platted 20' drainage and utility easement located along the southerly rear yard property line to allow for the construction of a 26' X 32' (832) square foot detached garage be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. There appears to be no need for the extra easement width, and the area would appear to have adequate drainage with the remaining 15' easement. Vacate Easement at 1731 Carriage Hill Drive PcQLF4 IV of 224 City of Waterloo Planning, Programming and Zoning Commission July io, 2M8 ��°IVu ��ui�u��01IIIIIIIIIIIII � r- 1731 Carriage Hill Drive %�' °��%i, r, a / /r f r m (" r r, �� 5'Area Requested to be Vacated 15' Remainder of Easement that will not be Vacated t N 1731 Carriage Hill Drive w-#7-E Easement Vacate s Jesse Hovatter 20 10 0 20 0 Feet Page 117 of 224 CITY OF WATERLOO Council Communication Asphalt Emulsions for the City's Recycled Asphalt Paving Program. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date ..hn•aaflie t eraal� s 18 n g[.) auicy Approved '//1,4/x,018 ... 5-V9 P � none :�,, � � ATTACHMENTS: Description Type ❑ 13id fall« 1:::1aac°ka.p Maamlaai Motion to receive and file proof of publication and notice of public hearing_ HOLD HEARING - No comments on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of bid documents, specifications, form of SUBJECT: contract, etc. Resolution authorizing to proceed. Motion to receive, file and instruct the City Clerk to read bids. Resolution awarding bid to Rituminous Materials & Supply of Des Moines, IA in the amount of$150,200, in con-junction with the Asphalt Emulsions for the C4's's Recycled Asphalt Paving Program. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Motion. This program consists of cold, in-place mixture of liquid emulsified asphalt with crushed hot mix product. Summary Statement: Expenditure Required: $220,000.00 Source of Funds: 205-19-7110-1513 - Local Option Sales Tax Policy Issue: Goal - Strategy 2.2- To enlist all City Departments and staff members in efforts to promote a safer community. Background Information: Emulsified asphalt is used in out recycled paving program yearly for unimproved streets. Page 118 of 224 ASPHALT EMULSIONS FOR THE CITY'S RECYCLED ASPHALT PAVING PROGRAM Bid Tab: July 26, 2018 Estimate: $220,000.00 Bidder Bid Amount Rituminous Materials & Supply Des Moines, IA $150,200.00 Page 119 of 224 CITY OF WATERLOO Council Communication FY 2019 Brock 3rd Addition Sanitary Sewer Extension, Contract No. 954. City Council Meeting:7/30/2018 Prepared: 7/30/2018 REVIEWERS: Department Reviewer Action Date 1^c:g drrneen•namgg 1 p g,[.)y, N°imaa:y A.pproved 7/24/201 ... 5-21 PM t]errk Off-we fIng))y, 1" arr�cy A.pproved 7/24/2018 ... 5-24 P ATTACHMENTS: Description Type Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution confirming approval of plans, specifications, form of contract; etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer Source of Funds: Martin Rd. TIF Page 120 of 224 FY 2019 BROCK 3RD ADDITION SANITARY SEWER EXTENSION, CONTRACT NO. 954 Bid Tab: July 26, 2018 Estimate: $416,709.00 Bidder Bid Security Bid Amount Summers' Enterprise, Inc. o Masonville, IA 5/o $708,400.00 PIRC TOBIN Construction Inc. 5% $520,522.50 Alburnett, IA Peterson Contractors Inc. 5% $557,025.10 Reinbeck, IA Boomerang Corp, 5% $777,147.00 Anamosa, IA Page 121 of 224 CITY OF WATERLOO Council Communication Resolution approving contract with Vandewalle &Associates for continued work on downtown Waterloo planning efforts, redevelopment design, riverfront development, and funding opportunities, in the amount of $72,000, and authorize the Mayor and City Clerk to execute necessary documents City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date t°paaaaamiam ,& .bona ing Sdp roederr, A.ric Approved 7/25/.'"018 ... 12.18 PM Q-Ilemp< Office ppigby, Naaamcy Approved 7/25/2018 ... 12.24 F1 ATTACHMENTS: Description Type VWrakfle t`oritrract t. ov,r. Me°gymo Resolution approving contract with Vandewalle&Associates for continued SUBJECT: work on downtown Waterloo planning efforts, redevelopment designl riverfront development, and funding opportunities, in the amount of$72,000, and authorize the Mayor and City Clerk to execute necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve resolution as requested The City of Waterloo has been working with Vandewalle &Associates for many years for downtown development. With a plethora of activities and Summary Statement: projects underway, we feel it is appropriate to continue this relationship to bring forth new development, proper design and planning, to continue to improve Downtown Waterloo. Expenditure Required: $72,000 Source of Funds: Bond and TIF funds Policy Issue: Downtown Redevelopment, and in accordance with Goals 1, 3, and 4 in the City of Waterloo Strategic Plan. Alternative: Not approve The City of Waterloo began its relationship with Vandewalle &Associates at the beginning of the Riverfront Renaissance. Since then, the City is seeing a number of new projects underway, being planned, being completed, and opening-- in Downton Waterloo. The TechWorks Campus, the Sportsplex, Page 122 of 224 Background Information: the Grand Crossing I and II, the Masonic Temple, the Upper Plaza Housing, the Flea Market site riverfront housing, the Marriot Hotel and Tech Works Outlots layouts, the Marina, and numerous upper story renovations, etc. have allbeen in accordance with the Downtown Master Plan. Legal Descriptions: NA Page 123 of 224 June 14, 2018 Agreement for Implementation Services 2018-2019 THIS AGREEMENT is made and entered into by and between the "Client" City of Waterloo,Iowa, and VANDEWALLE&ASSOCIATES,Inc., Madison, Wisconsin, a professional planning and design firm. Article I Scope of Work A. VANDEWALLE&ASSOCIATES agrees to provide the following"Services": WORK ELEMENT 1: DOWNTOWN MASTER PLAN IMPLEMENTATION VANDEWALLE&ASSOCIATES will work with the City to expand and implement the detailed development plan for do-\vntown Waterloo, to include the following: a. Continue to develop and implement the downtown Master Plan, including both priority projects and launching new redevelopment sites and uses for the project "pipeline" on both the west and east sides, including the Walnut neighborhood and Highway 63 corridor; b. Assist in creating an overlay zoning district that incorporates design standards for the Downtown Master Plan area,including redevelopment sites and renovation of existing properties; c. Assist with financing strategies that promote economic development, such as tax increment financing; d. Assist the City in implementation of downtown housing,including Arts Mall Mixed-Use development,proposed residential between Single Speed and the SportsPlex, and redevelopment of 302 Commercial; Page 124 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 2 e. Continue to develop streetscape,wayfinding, and signage recommendations,including industrial park and business park signage; f. Advise the City about coordination of downtown marketing effort; g. Assist the City in implementing the projects in the Iowa Reinvestment District; h. Advance the Recreation Sports District,including specific projects that support the district such as a curling club facility, relocation of the dek hockey rink to support expanded use, and efforts to support expansion youth hockey; i. Coordinate with the City on East 4`' Street Development; j. Coordinate with the City on a possible SSMID; k. Assist the City in planning for redevelopment of the TechWorks oudots, such as the marina site, retail sites, and sports-related uses, and including efforts to functionally integrate TechWorks into the downtown redevelopment Master Plan. These efforts will be conducted through regular calls, DBMT meetings, and review of materials; 1. Assist the City in downtown programming, utilizing expertise and activities of Leisure Services,Main Street Waterloo, and the Waterloo Center for the Arts to leverage downtown venues with Downtown Master Plan; m. Assist the Citi-on planning for improvements to the Waterloo Regional Airport; n. Provide general assistance to the City as requested WORK ELEMENT 2: COORDINATION FOR PMT/DBMT PROCESS VANDEWALLE&ASSOCIATES,with the assistance of City staff,will manage and coordinate the Project Management Team, to include the following: a. Identify priority focus areas and set related meeting agendas; b. Facilitate Project Management Team and project-specific Design-Build Management Team meetings on a monthly basis or as needed; c. Facilitate the Design Build Management Team process,including providing agendas,guidance, and recommendations on design review elements Page 125 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Servicer 2098-2099 June 14, 2018 3 WORK ELEMENT 3: SUPERBLOCK REDEVELOPMENT VANDEWALLE&ASSOCIATES with the assistance of City staff, coordinate the redevelopment of the properties in the Superblock. (Note: Superblock is a four- block area around the Convention Center,including the Ramada hotel, parking structure, Courier building, and Cedar River Plaza building) to include the following: a. Advise on use, density, and programming for Courier Block and adjacent buildings and sites,including both existing and future catalytic redevelopment sites; b. Advise on priorities for phased development of Superblock properties; c. Assist developer and others in coordinating site planning and architect's design review on Courier Block or other adjacent proposed development; d. Advise on redevelopment opportunities for the Cedar River Plaza building,including appearance improvements, river access options, and suggestions for tenant mix; e. Develop and track funding sources WORK ELEMENT 4: CEDAR RIVER INFRASTRUCTURE PROJECTS AND PROGRAMMING VANDEWALLE&ASSOCIATES will work with the City to activate the downtown plan for the Cedar River including: a. Work with the City and the Waterloo Development Corporation to identify an operator and operating plan for the Marina,including multi- family housing, paddlesports/recreation business, and other uses; b. Develop programming for downtown transient boat docking; c. Provide advice on kayak course, fishing derbies, flatwater paddling, and other recreational programming opportunities; d. Develop and maintain implementation strategy and operating plan, including project roles and responsibilities as the Cedar River project is implemented; e. Identify and track funding opportunities applicable to the project; f. Coordinate with the Cedar River programming committee as it relates to the scope of the Waterloo Downtown Master Plan area; Page 126 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 4 g. Continue to refine RiverLoop infrastructure plan and associated funding strategy, and assist in related marketing initiative WORK ELEMENT 5: FUNDING PROCUREMENT AND TRACKING At the direction of City staff,VANDEWALLE&ASSOCIATES will provide assistance in developing a funding strategy to include the following: a. Develop and track sources of and deadlines for federal, state, and local funding opportunities; b. Position projects by developing white papers and communication strategies to help recruit funding sources; c. Track the Transportation Investment Generating Economic Recovery (TIGER) federal grant program, particularly as related to the City's University Avenue project; d. Support and assist the City in implementing the federal Opportunity Zone program,including design concept development and funding structures WORK ELEMENT G: REDEVELOPMENT IMPLEMENTATION OF PRIORITY PROJECTS As additional priority projects are identified during the contract period, VANDEWA LE&ASSOCIATES will assist the City with general project management to include the following: a. Project concept design and refinement,including design services to review architecture and graphic services to advance specific projects; b. Participate in property owner negotiations and relocation strategies; c. Participate in developer recruitment and negotiations; d. Assist in financing strategy development; e. Assist in design and development review B. Additional Services may be provided at the request of the client through a "Work Order". These services may include extra travel and meeting expenses or white papers. Page 127 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 5 C. VANDEWALLE&ASSOCIATES agrees to provide its professional Services in accordance with generally accepted standards of its profession. Article II Client's Responsibilities A. Client agrees to provide VANDEWALLE&ASSOCIATES with all base maps, blueprints, aerial photos, studies, reports, and ordinances needed to complete these Services. VANDEWAIJ.E&ASSOCIATES may reasonably rely on the accuracy and completeness of these items. Client agrees to provide these items and to render decisions in a timely manner so as not to delay the orderly and sequential progress of VANDEWALLE&ASSOCIATES Services. B. The administrative liaison between VANDEWALLE&ASSOCIATES and the Client will be Noel Anderson, Community Planning Director. C. Client agrees that the following individuals are approved to authorize Additional Services via a Work Order: Name Title Name Title D. Client understands that any work product delivered in electronic form under this Agreement may require Client to use certain third-part,hardware and/or software products. Client shall be solely responsible for obtaining licenses to use such third-part-software. VANDEWALLE&ASSOCIATES makes no warranties or representations as to the quality, capabilities, operations, performance or suitability of any third-party hardware or software including the ability to integrate with any software currently in use by the Client. Client acknowledges that the quality, capabilities, operations, performance, and suitability of any third-party hardware or software lies solely with Client and the vendor or supplier of that hardware or software. E. If Client makes any modifications to Deliverables, Client shall either 1) obtain the prior written consent of VANDEWALLE&ASSOCIATES;or 2) remove VANDEWALLE&ASSOCIATES name from the Deliverables. In the event that Client selects option #2,VANDEWALLE&ASSOCIATES shall not be liable or otherwise responsible for such modifications or their effect on Page 128 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 6 the results of the implementation of the recommendations contained in such Deliverables. Article III Estimated Schedule A. Services in this Agreement shall commence July 1, 2018 and be in effect a maximum of one year, unless the parties agree otherwise. B. VANDEWALLE&ASSOCIATES shall render its Services as expeditiously as is consistent with professional skill and care. During the course of the Project, anticipated and unanticipated events may, impact the Project schedule and VANDEWALLE&ASSOCIATES shall not be responsible for any delays caused by factors beyond its reasonable control. Article IV Costs and Payment A. All work will be completed on a time and materials basis with the budget for the Project set at$72,000 (billing at an average $6,000 monthly). Client acknowledges that significant changes to the Project schedule, budget or Project's scope may require Additional Services for which the parties may (but are not required to) enter into a separate Fork Order (see Article LB.). B. VANDEWALLE&ASSOCIATES shall send Client an invoice for Professional Fees and Reimbursable Expenses once a month. Client shall pay VANDEWALLE&ASSOCIATES the amounts due under such invoice upon receipt of such invoice. A service charge of 1.5% per month may be charged on all amounts more than 30 days after date of invoice. Article V Termination A. Either Client or VANDEWAIJ.E&ASSOCIATES may terminate this Agreement upon seven days written notice. B. If terminated, Client agrees to pay VANDEWALLE&ASSOCIATES the hourly rates for all Services rendered and Reimbursable Expenses incurred, up to the date of termination. C. Upon not less than seven days'written notice,VANDEWAIJ.E&ASSOCIATES may suspend the performance of its Services if Client fails to pay VANDEWALLE&ASSOCIATES in full for Services rendered or Reimbursable Page 129 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 7 Expenses incurred. VANDEWAId.E&ASSOCIATES shall have no liability because of such suspension of service or termination due to nonpayment. Article VI Dispute Resolution VANDEWALLE&ASSOCIATES and Client agree to mediate claims or disputes arising out of or relating to the Agreement. The mediation shall be conducted by a mediation service acceptable to the parties. A demand for mediation shall be made within a reasonable time after a claim or dispute arises. In no event shall any demand for mediation be made after such claim or dispute would be barred by the applicable law. Article VII Intellectual Property; Confidentiality A. Except as otherwise provided by law: upon payment in full by Client to VANDEWALLE&ASSOCIATES for Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, VANDEWALLE& ASSOCIATES shall grant Client a non-transferable, non-exclusive, perpetual license to use any and all Work Product developed or produced by VANDEWALLE&ASSOCIATES pursuant to this Agreement. As used in this Agreement, "Work Product" means all inventions,processes, data, documents, drawings, records, and works of authorship,whether or not copyrightable or patentable, that are originated or prepared by VANDEWALLE &ASSOCIATES in the course of rendering the Services under this Agreement. Until Client pays VANDEWALLE&ASSOCIATES in full for Services rendered and expenses incurred pursuant to this Agreement, Client may not use any Work Product to complete the Project with others unless VANDEWALLE& ASSOCIATES is in material breach of this Agreement. B. Except as otherwise provided by law: Client shall not communicate, publish, or otherwise disclose to a third party or authorize or induce anyone else to use, communicate,publish, or otherwise disclose, any nonpublic information Pertaining to VANDEWALLE&ASSOCIATES,including,without limitation, any information relating to pricing,products, or ideas of VANDEWALLE& ASSOCIATES. Until VANDEWALLE&AssoCIATES is paid in full by Client for Services rendered and expenses incurred pursuant to this Agreement, Client shall not communicate, publish, or otherwise disclose to any third party, any information pertaining to or summaries of the Work Product. Page 130 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 8 Article VIII Miscellaneous Provisions A. Iowa law governs this Agreement (without regard to its conflict of law principles or rules of construction concerning the draftsman hereo�. B. This Agreement is the entire and integrated agreement between the Client and VANDEWALLE&ASSOCIATES, and supersedes all prior negotiations, statements or agreements, either written or oral,with regard to its subject matter. This Agreement may be amended only by written instrument signed by both Client and VANDEWALLE&ASSOCIATES. Neither party can assign this Agreement without the other party's prior written permission. C. Notwithstanding any other term in this Agreement,VANDEWALLE& ASSOCIATES shall not control or be responsible for another party's means, methods, techniques, schedules, sequences or procedures, or for construction safety or any other related programs. D. The parties acknowledge that society has become more and more litigious over the years. Despite having done everything right and fulfilling its obligations under this Agreement,VANDEWALLE&ASSOCIATES may be brought into a lawsuit or other action regarding the Project or other activities of the Client. To avoid VANDEWALLE&ASSOCIATES from incurring significant financial obligations when it has properly performed under this Agreement, Client agrees to indemnify, defend and hold VANDEWALLE& ASSOCIATES, its agents and employees harmless from and against any and all claims, liabilities, suits, demands,losses, costs and expenses (including reasonable attorneys' fees), arising out of the Project or the performance or non-performance of obligations under this Agreement, except to the extent the same are directly caused by VANDEWALLE&ASSOCIATES' negligence or willful misconduct related to this Agreement. E. In the event that any suit or action is instituted to enforce any provision in this Agreement, the prevailing party in such dispute shall be entitled to recover from the losing party all fees (including legal and accounting fees), costs and expenses of enforcing any right of such prevailing party under or with respect to this Agreement,including without limitation, all costs of appeals. For purposes of this provision, "prevailing party" shall include a party that dismisses an action in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action or proceeding. Page 131 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 9 F. VANDEWALLE&ASSOCIATES reserves the right to include representations of the Project in its promotional and professional materials. G. In order for VANDEWALLE&ASSOCIATES' to provide cost effective services, the parties agree that VANDEWAIJ.E&ASSOCIATES shall not be liable to client or any third party for any losses,lost profits,lost data, consequential, special,incidental, or punitive damages, delays, or interruptions arising out of or related to this Agreement, regardless of the basis of the claim. VANDEWALLE&ASSOCIATES'aggregate liability (including attorneys' fees) to Client shall not exceed the amount of fees actually paid to VANDEWALLE& ASSOCIATES by Client with regard to the Services or the Work Order for which liability has been asserted. IN WITNESS WHEREOF, the parties hereto entered into this Agreement as of the latest date noted, below. City of Waterloo By: Signature of Authorized Representative Date Printed Name Title VANDEWALLE&ASSOCIATES,INC. By: Nonna Anderson, Business Manager Date Page 132 of 224 VANDEWALLE&ASSOCIATES City of Waterloo /Implementation Services 2098-2099 June 14, 2018 10 ATTACHMENT ONE FEE SCHEDULE Hourly Rates Company President $220 to $250 Principal $175 to $220 Associate $95 to $120 Assistant $75 to $95 GIS Analyst/Cartographer $75 to $90 Communications Specialist $75 to $120 Project Assistant $40 to $65 Page 133 of 224 CITY OF WATERLOO Council Communication Resolution approving Reconstruction and Overlay Street Improvement lists for 2019. City Council Meeting: 7/30/2018 Prepared: 7/20/2018 REVIEWERS: Department Reviewer Action Date Erqyllriee6iig KMIIS'0a1, Janie Approved 7/25/2018 10-38 AM (I .]erk Off-we f I ng))y, 1" ars cy Approved 7/25/2018 10.49 AM ATTACHMENTS: Description Type D 11 roposcd 2019 A.spliat Overlay 11 rograni Covet Melalo D Proir.)osed 2019 Strect Rccorisaucflor� Prograni Covet Menlo SUBJECT: Resolution approving Reconstruction and Overlay Street Improvement lists for 2019. Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer Recommended Action: I am requesting Council approval of the 2019 lists, so that Engineering can complete the necessary survey and start design for next year's projects. I used the Pavement Management System 'information along with staffmg requests, Council requests and citizen requests from the past year to help update these lists. I have put together the following 'information for your Summary Statement: approval at this time. 1. A copy of the proposed Est for Reconstruction for 2019. 2. A copy of the proposed Est for Overlay for 2019. Source of Funds: Local Option Sales Tax Funds I have also 'included both the reconstruction and overlay improvement fists for 2018 - 2023. As new 'inventories and ratings of all city streets are received from the state, these lists will be reviewed with the new ratings and changes will be made if appropriate. The same streets as past lists are still included since this 'information has been public 'information with the Background Information: knowledge that the lists were stiff subject to final City Council approval. The lists are based on some approximate budgeting and assuming that the City will continue to receive more than nine million dollars in Local Option Sales Tax Funds each year. I have budgeted funds for federal or state funds new roads match, railroad grade crossings improvement matches, design and inspection, and seal coating. Page 134 of 224 Page 135 of 224 PROPOSED FY 2019 ASPHALT OVERLAY PROGRAM STREET FROM TO 4th St.,W. Baltimore St. Kimball Ave. Ansborough Ave. Maynard Ave. University Ave. Ansborough Ave. 4th St.,W. San Marnan Dr., W. Home Plaza Ansborough Ave. 105' East Maynard Ave. Rainbow Dr. Ansborough Ave. Page 136 of 224 PROPOSED FY 2019 STREET RECONSTRUCTION PROGRAM STREET FROM TO 2nd St. W. Commercial St. Jefferson St. 3rd St., W. Kimball Ave. Clough St. Dysart Rd. Orange Rd. Mills Ln. Forest Ave. Kimball Ave. Martha St. Franklin St. Vt St., E. 7t"St., E. Maryland Ave. Frederic Ave. Lovejoy Ave. Meadow Ln. Russell Rd. Sheridan Rd. Oakwood Dr. Candlewick Rd. Greenbrier Rd. San Marnan Dr., E. Frt. St. Francis Dr. 368' west of Hammond Page 137 of 224 CITY OF WATERLOO Council Communication Resolution approving award of contract to Landmark Turf Services, LLC, of Dunkerton, Iowa, in the amount of$44,917.00, and approving the Contract, Bonds, and Certificate of Insurance for the FY 2019 Levee Rip Rap Spraying, Contract No. 961, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting:7/30/2018 Prepared: 7/20/2018 REVIEWERS: Department Reviewer Action Date 1^i)&ccHng 1Cniasomm, Janie Approved 7/24/:018 5:32 P ."clerk Office ppp;l)y, 114ammcy Approved 7/24/2018 5.35 PM Resolution approving award of contract to Landmark Turf Services, LLC, of Dunkerton. Iowa, in the amount of$44,917.00, and approving the SUBJECT: Contract, Bonds, and Certificate of Insurance for the FY 2019 Levee Rib Rap Spraying, Contract No. 961, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer Source of Funds: GO Bond Funds Page 138 of 224 CITY OF WATERLOO Council Communication Resolution approving petition for voluntary annexation requested by the City of Waterloo, on behalf of landowners John and Dessie Rottinghaus, to annex approximately 20.22 acres of land generally located along North Elk Run Road,just northwest of 4455 Remington Road for the purpose of future industrial development. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date Ppmuning& zouuirnpp Sell roederr, Aric Approved ved 7/24/2018 ... 1-03 P t` ed(. Offi e ppi by, Namy Approved ved 7/24/2018 ... 5.24 pall ATTACHMENTS: Description Type Staff l .cp oil Backup Matcriuull .nn:nexafloii 1,1eflfiorn 63ackuup l atcriall P cfuures 63ac uup l ateriall Resolution approving petition for voluntary annexation requested bythe City of Waterloo, on behalf of landowners John and Dessie Rottinghaus, to annex SUBJECT: approximately 20.22 acres of land generally located along North Elk Run Road,just northwest of 4455 Remington Road for the purpose of future industrial development. Submitted by: Submitted By: Aric Schroeder, City Planner Recommended Action: Approval The City of Waterloo, on behalf of the landowners, propose to annex the Summary Statement: property in question into the City of Waterloo. The City has a purchase agreement with the land owners to acquire the property for future industrial development. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development The City of Waterloo is proposing to purchase the 19.08 parcel owned by John and Dessie Rottinghaus and annex the parcel and the easterly right-of- way of N Elk Run Road into the City of Waterloo. The property currently adjoins the City of Waterloo along its westerly property line (Elk Run Road), Background Information: its southerly property line, and for approximately 1/2 of its easterly property Page 139 of 224 line. Once annexed, it would be the intention of the City of Waterloo to include the property in the Northeast Industrial TIF District, acquire the property, and rezone the property from"A-I" Agricultural District to "M- 2,P" Planned Industrial District. Legal Description of Annexation Area: Legal Descriptions: The Northwest V4 of the Southwest 1/4 of Section 15, T89N, R12W, Except the North V2 thereof, Black Hawk County, Iowa. Page 140 of 224 June 5,2018 REQUEST: THE REQUEST BY THE CITY OF WATERLOO ON THE BEHALF OF LANDOWNERS JOHN AND DESSIE ROTTINGHAUS FOR THE VOLUNTARY ANNEXATION OF 20.22 ACRES GENERALLY LOCATED ALONG NORTH ELK RUN ROAD, JUST NORTHWEST OF 4455 REMINGTON ROAD FOR THE PURPOSE OF FUTURE INDUSTRIAL DEVELOPMENT APPLICANT: City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. GENERAL DESCRIPTION: The City of Waterloo on the behalf of landowners John and Dessie Rottinghaus propose to annex the property in question into the City of Waterloo. The City of Waterloo has a purchase agreement with Rottinghaus to acquire the property for future industrial development. SURROUNDING LAND USES: The area to be annexed is adjacent to the City of Waterloo in an area that is identified for industrial development, and several existing industrial developments are located in the area. Surrounding uses include: North —Agricultural land and future BMC Morgan Quarry expansion area, zoned A-L Agricultural Limited District (unincorporated Black Hawk County),and agricultural land, zoned M-2,P Planned Industrial District East—Tannery Building, zoned M-2,P Planned Industrial District, and agricultural land/BMC Morgan Quarry, zoned A-L Agricultural Limited District (unincorporated Black Hawk County) South —Agricultural land, zoned M-2,P Planned Industrial District West— John Deere Tractor Works and other industrial uses, zoned M-2,P VEHICULAR & PEDESTRIAN TRAFFIC The area is served by North Elk Run Road, which is classified as a CONDITIONS: Minor Arterial. North Elk Run Road has access to Highway 20 and 1-380 to the southeast, classified as Principal Arterials. There are no sidewalks located in the area. RELATIONSHIP TO RECREATIONAL TRAIL There is a recreational trail along MLK Jr. Drive up to North Elk Run PLAN Road. Future plans include the potential extension of that recreational trail north along North Elk Run Road and east along the railroad approximately '/4 mile south of the property in question. ZONING HISTORY FOR SITE AND IMMEDIATE The property has been zoned "A"Agricultural District (since 1982 VICINITY when the County Zoning Ordinance was adopted) and is located outside of the corporate boundaries. This area would be annexed into the City of Waterloo as a part of this request, and rezoned to "M-2,P" Planned Industrial District. Surrounding areas outside the corporate boundaries have also been zoned as such since 1982, except for Morgan Quarry to the northeast which was rezoned to "M" Manufacturing in 1995, and then rezoned to "A-L"Agricultural- Limited District in 2003 after the "M" District was eliminated from the 06-05-18 City of Waterloo Rottinghaus Voluntary Annexation of 20.22 Acres Along N Elk Run Rd Page 1 of 3 Page 141 of 224 June 5,2018 County Zoning Ordinance. Areas within the City Limits were rezoned to "M-2,P" Planned Industrial District in the late 1980's except for the John Deere site which was rezoned to "M-2,P" Planned Industrial District in 1975. DEVELOPMENT HISTORY: Industrial development in this area initiated with the construction of the John Deere Northeast Site facility in the late 1970's and other industrial developed has occurred throughout the years. BUFFERS/ SCREENING The City of Waterloo is proposing to purchase the 19.08 acre parcel REQUIRED: on the east side of Elk Run Road, just northwest of 4455 Remington Road for future industrial development. No screening or buffering is proposed at this time. As development occurs on the site, requirements for buffers or screening will be reviewed. DRAINAGE: As development occurs in the future, adequate drainage and storm water detention facilities will be required. FLOODPLAIN INFORMATION: No portion of the property is located within a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map. PUBLIC/OPEN SPACES/SCHOOLS: There are no schools or public open spaces in the vicinity. UTILITIES: WATER, SANITARY SEWER, All services will be extended to the site by the applicable STORM SEWER, ETC: companies, including water, sewer, gas, electric, phone, etc. These services will be extended through the right-of way at the time of development. RELATIONSHIP TO COMPREHENSIVE The Black Hawk County Future Land Use Map designates the area LAND USE PLAN: to be annexed as agricultural. The City of Waterloo Future Land Use Map (updated August 13, 2007) shows this entire area inside of the city limits as Industrial. STAFF ANALYSIS — ZONING ORDINANCE: The City of Waterloo is proposing to purchase the 19.08 acre parcel owned by John and Dessie Rottinghaus and annex the parcel and the easterly right-of-way of Elk Run Road into the City of Waterloo. The property currently adjoins the City of Waterloo along its westerly property line (Elk Run Road), its southerly property line, and for approximately '/2 of its easterly property line. Property adjoining to the north is still in unincorporated Black Hawk County, the property to the north of that is also in the Waterloo Corporate Limits. Once annexed, it would be the intention of the City of Waterloo to rezone the property from "A-1"Agricultural District to "M-2,P" Planned Industrial District, and to include the property in the Northeast Industrial TIF District. The rezone and TIF District amendment will require separate actions. 06-05-18 City of Waterloo Rottinghaus Voluntary Annexation of 20.22 Acres Along N Elk Run Rd Page 2 of 3 Page 142 of 224 June 5,2018 STAFF RECOMMENDATION: Therefore, staff recommends that the annexation be approved for the following reasons: 1. The request is in conformance with the goals and policies of the Comprehensive Plan, due to past infrastructure investment in this area for industrial development, making this a Smart Growth Project. 2. The request would appear beneficial to the continued development of the Northeast Industrial Park area, and would appear compatible to surrounding industrial development. 3. The request would put more land into the city limits in the Primary Growth Area. 4. The request is a voluntary annexation. 06-05-18 City of Waterloo Rottinghaus Voluntary Annexation of 20.22 Acres Along N Elk Run Rd Page 3 of 3 Page 143 of 224 BEFORE THE CITY COUNCIL OF WATERLOO, IOWA PETITION FOR VOLUNTARY ANNEXATION The Petitioner(s), which include the undersigned landowners, and the City of Waterloo, as the option holder for all of the land owned by the undersigned landowners, hereby petition the City of Waterloo, Iowa, to annex the territory that has been legally described in the attached Exhibit "A", and that is illustrated by the map in the attached Exhibit"B", which also shows the location of the territory to be annexed in relationship to the City. The name, addresses, and signatures of the legal owners of the real estate included within the annexation boundary are set out below, and made a part hereof. The Petitioners herein represent one hundred(100)percent of the land area to be annexed, including right-of-way of-North Elk Run Road, which is a road occupied by Black Hawk County, Iowa, through easements with the underlying ownership thereof being in parties which are included among the Petitioners. THEREFORE,pursuant to Iowa Code Section 368,7, said owner(s) and petitioner(s) request a Resolution annexing the area described herein, By: Date: Hart, Mayor, City of Waterloo By: Da LTith�i Black Ila Date: Craig Whit hair, Black Hawk County Board of Sup��Yrs By: Date: 4n E. Rottingbaus, Owner By: Date: fDessie�MRottinghau Ower� RECEIVED BY THE CITY OF WATERLOO, IOWA, THIS d DAY OF td/xA 2018. City Clerk Page 144 of 224 Exhibit "A" Legal Description of Annexation Area: The Northwest '/4 of the Southwest '/4 of Section 15, T89N, R12W, Except the North %thereof, Black Hawk County, Iowa. Page 145 of 224 City of Waterloo Planning, Programming and Zoning Commission June 5, 2o18 N � w i � o i I I'f Area in Question J = r !z '�'����'W Remington Road 'REMINGTON RD REMINGTON RD REMINGTON RD R� z c. � w %'/���NEWELLST �� NEWELL ST�� �%�; ,NEWELL ST NEWELL ST NEWELL ST NEWELL ST NEWELL ST ° N NW of 4455 Remington Road w E Annexation Request s City of Waterloo 500 250 0 500 0 � Feet Page 146 of 224 Annexation Request — N or 4455 Remington Road WIN Looking southeast from North Elk Run Looking northeast from North Elk Run Road near the northwest corner of the Road near the southwest corner of the property. property. 111 ilk i�VI!!iiii,;: r n e Y Looking west across North Elk Run Road Looking southwest across North Elk Run at the John Deere Tractor Works. Road at Tyson Fresh Meats. Page 147 of 224 CITY OF WATERLOO Council Communication Motion approving Final Quantity Summary for a net increase of$12,665.80 for the FY 2018 Bridge and Culvert Repairs, Contract No. 950, and authorize the Mayor and City Clerk to execute said document. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date 1^cm&ecn•ng KMIISOc 1, Ia nim e Approved 7/24/2018 ... 5.50 PM (Ierk Office liizgi"ry, 1' mma::y Approved 7/25/2018 ... 9,56 AM ATTACHMENTS: Description Type Corrtt 950 Hriai Qty surnrnammy Covet Menlo Motion approving Final Quantity Summary for a net increase of$12.665.80 SUBJECT: for the FY 2018 Bridge and Culvert Repairs, Contract No. 950; and authorize the Mayor and City Clerk to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer This is the accumulated amount of adjustments from original to final Summary Statement: quantities that were determined necessary during the construction of the project, which results in a increase to the total project cost. Source of Funds: Road Use Tax Page 148 of 224 i CITY OF WATERLOO, IOWA FINAL QUANTITY ADJUSTMENT PROJECT: F.Y. 2018 BRIDGE AND CULVERT REPAIRS CONTRACT NO. 950 Date Prepared: JuI 18.2018 AMOUNT: $12,665.80 INCREASE TO: MINTURN INC. , Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated May 14, 2018. A. Description of change to be made or extra work to be done: Adjust original construction quantities to actual construction quantities B. Reason for ordering change or extra work: As-built quantities varied from original bid quantities for some bid items. C. Settlement for cost of work to be made as follows: Compensation already made to contractor through bid items. E. See attached Final Quantity Summary. TOTAL INCREASE $12,665.80 BY: MINTURN INC. Mayor Date CONTRACTOR BY: 7/19/18 Date ATTEST: TITLE: President City Clerk Date APPROVED: City Engineer Date } i s t FINAL QTY. ADJ. Contract No. 950 PS ggtlf�f`4 224 ''s -j -YNI 0 i3 i3 0 a ;a C:) 0 0 C, M Nm 0 0 0 C) 0 0 0 0 0 (D C) 0 (D C) C) CO Ln 0 Ln 0 0 0 co Cl (0 (D cq d q q q eq CO 4 p6 6 6 U) d (5 bi (0 CO 04 r (D 0 W 0 W W Ln 0 m UA 0 kn 00 0 g 0 0 t- 0 r� (D o (D 1 to -j 0 11 10 �l cl! 9� 'lc� a! "I 'cl 11 LU Lu aj m 0� m m CD 0 LO U) w 0 04 co 0) r4 0 M 03 — 0 (0 (a N to 0) — 0 a: C m CL aj u • A/,r VY-Vr to (n V' 61a 613� 6» 6F, (n V> to 61r V) to) 64 u ru ...... ...... .......... Ou a) O (DC3 OOOC) C> C) QCDO 000000000 CD C) 0 0 0 C) 0� (D In 0 CD CD d Ll1 O d O d F- 6 J r-4 p p Lo c3 rj cj 6 p6 - a- -0 0 C) 0 . 8 - z W 0 Ln 0 0 m m 0 0 r-i 0 m 0 0 LO 0 , 8 8 -4 n z -0 L'I to cl� US NC 117 lr W US Oli r-I q F-�� Lq -1 F-I, 0 m r-i co r-I 0 r-i rj rT m -i U) C) r� m c z E cm) * 0 m rq H H H rq I 0 1 a) x0 wF- M M 0 0 < C 0 m O rn 0 CD CD C) 0 0 CD 0 CD CD C) 0 C) 0 CD Cl C> (D 0 C) w w ui w w z III CD z Qj 0 C) CD CD CD 0 0 C) q C) C� C� C� C) C) CD C) C:) C� 0 C3 0 0 0 0 0 u) 0 0 LD 0 Ln (D (D " d Lr) CD (D 0 W -J Q < 0 W 0 Z Cy Ln LO Ln Ln 6 m m CD 0 " (D r� m C> -i Ln N CD LO 0 r, Q7i 7i 0 0 0 Z rJ r,4 -41 N —1 0 LO 00 H N C) " r14 " -i F- 0. w w < w ❑ 0 00 U) U) z 0 z 0 w CY N Hw W d 4 Z Z Z U) -J -J OC >- >- h h < I V V) U lV < < CL uj 40+nl� (/)- V), kn I�n to +n4/� in V� 1/� V� A/). " . V'} i+n ). A- V), V)- = m 03: a- a_ 0 0 0 w LL LL u d d O d ff1 OT Oq C3 d In C> O7 d o o d r, do c+ dC7 ca r-I r-I i N ca t41 H N 1 H . I O 0 CD C) Ln 13h " 0 (D M d C5 O 3 O' CD O M UP, M O C) m 00 C) r,� Ln r: C) r 00 r-i T ci r-I 'r 0 " -i Ln M 00 C H N t m (N r4 In f, (q H (D 0) H 0) N ML 0 Ln 0 0 0 O 0 0 4 l 06 6 C:) m 45 (D r, m m m cJ 6 4 J w H c) cJ -i c) c; 0) N 14 M H 0 �r t m m H Ln U) rq 1-1 CD r-i Iq H H H 0 LA 0 6 U� LL LL 'E to (A V) Ln Ln Ul V) V) C: U CD C3 CC :D a Z) 0 V) L, 0c: (d C: Ln 0 C..7 V� (9 uj cu z 0 U c2n LU V) LU co C, an 7- (I�) E c 0 U U W C- ) — z41 i ° LL, < Zr O u Ln CL V) u 2: '9 LU cc: Z cc 0 z U z LL L" ce — to V) < 0 w Z uCL < < E3 LLJ u Ld c a- m 0-1 w Z w a C S E LLI 0 V) F- f X 0 Lu w LLJ tj- u 71 cc z ul LU n- (D U E-L u V) Z u 0 U < uj < w Li u u cc 0 F- F- u I g ul Ln z < u 0 Z :�� CC U LIJ 0 U- L 0 t w LLI CL u cl� cr z u Z u > u u LLJ ::D < nc 0 C) V) C) ❑ z Cl Ln z 0 cc z < CD, cl� — 0 z z LL, LL, LL, z-, z LA Uj LU LLJ 0 0 0 2 2 z u 717 -.F� D LAJ LLJ > ❑ CL < ui re = D 7i cr. < u C: LI) 'A -j (D 0 0 U Z, LE L/) — i�- < < moi- n .2 U,j w < < < CI- 5 < 0 LLJ Z 0 z L� c z m (D uj < 0 2 ❑ cc b 0 0:: ar- 0 ❑ < w cx-- Lu 'L 0 L, S, ea Q) co CL u CL (n CL 7: w L=L) LR) rwr- MU t; 0 m w 00 t-i N vE tdo- U.) 0 M a, H 4 m 't In k Page 150 of 224 CITY OF WATERLOO Council Communication Resolution approving completion of project and recommendation of acceptance of work for work performed by Minturn, Inc. of Brooklyn, Iowa, at a total cost of$203,241.80, for the FY 2018 Bridge and Culvert Repairs, Contract No. 950, and receive and file two-year maintenance bond. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date p:^nggpnmccning K nLIISOnm, laanfie Approved 7/24/2018 532 PM Q.`Ilcnp< Office ppggngby, 11tanamcy Approved 7/24/201 5.35 PM Resolution approving completion of project and recommendation of SUBJECT: acceptance of work for work performed by Minturn, Inc. of Brooklyn. Iowa, at a total cost of$203.241.80, for the FY 2018 Bridge and Culvert Repairs, Contract No. 950, and receive and file two-year maintenance bond. Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer Mintum, Inc. has completed the above referenced project in accordance with the plans and specifications. Summary Statement: Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2)years from the date of the acceptance of the work under said contract. Source of Funds: Road Use Tax Page 151 of 224 CITY OF WATERLOO Council Communication Resolution approving Professional Services Agreement with Robinson Engineering Company of Independence, Iowa, in an amount not to exceed $14,800.00, in conjunction with the Blower's Creek Watershed Assessment, and authorize the Mayor to execute said document. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date 1^aa&cc6ng 1Cniasoam, Janie Approved 7/25/2018 ... pp-08 AM t."da;rlati Office pfigby, 114aaamcy Approved 7/25/201 ... 1p:appAM ATTACHMENTS: Description Type Resolution approving Professional Services Agreement with Robinson SUBJECT: Engineering Company of Independence, Iowa, in an amount not to exceed 814.800.00; in conjunction with the Blower's Creek Watershed Assessment, and authorize the Mayor to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Summary Statement: See the attached agreement for Scope of Services. Expenditure Required: 14,800.00 Source of Funds: Storm Water Fees Page 152 of 224 Page 1 of 13 STANDARD FORM OF AGREEMENT BETWEEN THE CITY OF WATERLOO AND ROBINSON ENGINEERING COMPANY FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT made as of July 30, 2018 between the City of Waterloo ("OWNER") and Robinson Engineering CoM an ("ENGINEER"). OWNER intends to complete the watershed assessment for Blowers Creek within the City of Waterloo (the"Project"). OWNER and Engineer in consideration of their mutual covenants herein agree in respect of the performance or furnishing of professional engineering services by ENGINEER with respect to the Project and the payment for those services by OWNER as set forth below. Execution of this Agreement by ENGINEER and OWNER constitutes OWNER's written authorization to ENGINEER to proceed on the date first above written with the first phase of the Basic Services described in Section 2 below and as further set forth in Exhibit A, "Further Description of Basic Engineering Services and Related Matters" ("Exhibit A") and in the other exhibits listed in Section 9 below. This agreement will become effective on the date first above written. Page 153 of 224 Page 2 of 13 SECTION 1 —GENERAL 1.3.2 Agreement. Agreement means this Standard Form of Agreement between OWNER and 1.1 Standard of Care. ENGINEER for Professional Services including those exhibits listed in Section 9 of this Agreement. ENGINEER shall perform for or furnish to OWNER professional engineering and related services in all 1.3.3 Basic Services. Basic Services means the phases of the Project to which this Agreement applies services to be performed for or furnished to OWNER as hereinafter provided. ENGINEER shall serve as by ENGINEER described in Section 2 of this OWNER's prime design professional and engineering Agreement. representative for the Project providing professional engineering consultation and advice with respect 1.3.4 Construction Cost. Construction Cost means thereto. ENGINEER may employ such ENGINEER's the total cost to OWNER of those portions of the Consultants as ENGINEER deems necessary to assist in entire Project designed or specified by ENGINEER. the performance or furnishing of professional Construction Cost does not include ENGINEER's engineering and related services hereunder. compensation and expenses,the cost of land,rights- ENGINEER shall not be required to employ any of-way,or compensation for or damages to ENGINEER's Consultants unacceptable to properties,or OWNER's Iegal,accounting, insurance ENGINEER. counseling or auditing services,or interest and financing charges incurred in connection with the The standard of care for all professional engineering Project or the cost of other services to be provided by and related services preformed or furnished by others to OWNER pursuant to Section 4 of this ENGINEER under this Agreement will be the care and Agreement. Construction Cost is one of the items skill ordinarily used by members of ENGINEER's comprising Total Project Costs. profession practicing under similar conditions at the same time and in the same locality. ENGINEER makes 1.3.5 Contractor. Contractor means the person or no warranties,express or implied,under this Agreement entity with whom OWNER enters into a written or otherwise,in connection with ENGINEER's agreement covering construction work to be services. performed or furnished with respect to the Project. 1.2 Coordination with Other Documents 1.3.6 ENGINEER's Consultant. ENGINEER's Consultant means a person or entity having a contract It is the intention of the parties that the Standard with ENGINEER to perform or furnish Basic or General Conditions will be used as the General Additional Services as ENGINEER's independent Conditions for the Project and that all amendments professional associate or consultant engaged directly thereof and supplements there to will be generally on the Project. consistent there with. Except as otherwise defined herein,the terms which have an initial capital letter in 1.3.7 Reimbursable Expense. Reimbursable this Agreement and are defined in the Standard General Expenses means the expenses incurred directly in Conditions will be used in this Agreement as defined in connection with the performance or furnishing of the Standard General Conditions. The term"defective" Basic and Additional Services for the Project for will be used in this Agreement as defined in the which OWNER shall pay ENGINEER as indicated in Standard General Conditions. Exhibit B,"Payments to Engineer for Services and Reimbursable Expenses"("Exhibit B"). 1.3 Definitions 1.3.9 Standard General Conditions. Standard Wherever used in this Agreement the following terms General Conditions means the Standard General have the meanings indicated which are applicable to Conditions of the Construction Contract(No. 1910-8) both the singular and plural thereof: (1990 Edition)of the Engineers Joint Contract Documents Committee. 1.3.1 Additional Services. Additional Services means the services to be performed for or furnished to 1.3.10 Total Project Costs. Total Project Costs OWNER by ENGINEER described in Section 3 of this means the sum of the Construction Cost,allowances Agreement. for contingencies,the total costs of design professional and related services provided by Page 154 of 224 Page 3 of 13 ENGINEER and(on the basis of information furnished 3.1.4. Services resulting from significant changes in by OWNER)allowances for such other items as the scope,extent or character of the portions of charges of all other professionals and consultants,for Project designed or specified by ENGINEER or its the cost of land and rights-of-way,for compensation for design requirements including,but not limited to, or damages to properties,for interest and financing changes in size,complexity,OWNER's schedule, charges and for other services to be provided by others character of construction or method of financing;and to OWNER under paragraph 4.4,4.5 and 4.7 through revising previously accepted studies,reports, 4.14,inclusive. Drawings, Specifications, or Contract Documents when such revisions are required by changes in laws, rules,regulations,ordinances,codes or orders SECTION 2-BASIC SERVICES OF ENGINEER enacted subsequent to the preparation of such studies, reports,Drawings,Specifications, or Contract The duties and responsibilities of ENGINEER are set Documents,or are due to any other causes beyond forth and supplemented as indicated in Exhibit A. ENGINEER's control. 3.1.5. Services resulting from facts revealed about SECTION 3 -ADDITIONAL SERVICES OF conditions: ENGINEER 3.1.5.1 which are different from information about 3.1 Additional Services Requiring Authorization in such conditions that OWNER previously provided to Advance. ENGINEER under paragraph 4.4 and upon which ENGINEER was entitled to rely;or If authorized in writing by OWNER,ENGINEER shall furnish or obtain from others Additional Services of the 3.1.5.2.as to which OWNER had responsibility to types listed in paragraph 3.1.1 through 3.1.19, provide information under paragraph 4.4 is such inclusive,as amended and supplemented as indicated in information was not previously provided. Exhibit A. These services are not included as part of Basic Services except to the extent otherwise provided 3.1.6. Providing renderings or models for OWNER's in Exhibit A. These services will be paid for by use. OWNER as indicated in Section 6. 3.1.7. Preparing documents for alternate bids 3.1.1. Preparation of applications and supporting requested by OWNER for Contractor's work which is documents(in addition to those furnished under Basic not executed or documents for out-of-sequence work. Services)for private or governmental grants,loans or advances in connection with the Project;preparation or 3.1.8. Undertaking investigations and studies review of environmental assessments and impact including,but not limited to,detailed consideration of statements;review and evaluation of the effect on the operations,maintenance and overhead expenses;the design requirements of the Project of any such preparation of feasibility studies,cash flow and statements and documents prepared by others;and economic evaluations,rate schedules and appraisals; assistance in obtaining approvals of authorities having assistance in obtaining financing for the Project; jurisdiction over the anticipated environmental impact evaluating processes available for licensing and of the Project. assisting OWNER in obtaining process licensing; detailed quantity surveys of materials,equipment and 3.1.2. Services to make measured drawings of or to labor;and audits or inventories required in investigate existing conditions or facilities,or to verify connection with construction performed by OWNER. the accuracy of drawings or other information furnished by OWNER. 3.1.9. Furnishing services of ENGINEER's Consultants for other than Basic Services;and 3.1.3. Services resulting from evaluation by furnishing data or services of the types described in ENGINEER during the Study and Report Phase at paragraph 4.4 when OWNER employs ENGINEER OWNER's request of alternative solutions in addition to provide such data or services in lieu of furnishing to those specified in Exhibit A. the same under paragraph 4.4. Page 155 of 224 Page 4 of 13 3.1.10. Services attributable to a variation in the SECTION 4-OWNER'S RESPONSIBILITIES number of prime contracts from the number specified in Exhibit A for work designed or specified by Except as otherwise provided in Exhibit A,OWNER ENGINEER. shall do the following in a timely manner so as not to delay the services of ENGINEER and shall bear all 3.1.11. Services during out-of-town travel required of costs incident thereto: ENGINEER other than visits to the site or OWNER's office as required by Section 2. 4.1. Designate in writing a person to act as OWNER's representative with respect to the services 3.1.12. Preparing for, coordinating with,participating to be performed or furnished by ENGINEER under in and responding to structured independent review this Agreement. Such person will have complete processes,including,but not limited to,Construction authority to transmit instructions,receive Management, Cost Estimating,Project Peer Review, information, interpret and define OWNER's policies Value Engineering and Constructability Review and decisions with respect to ENGINEER's services requested by OWNER;and performing or furnishing for the Project. services required to revise studies,reports,Drawings, Specifications or Contract Documents as a result of 4.2. Provide all criteria and full information as to such review processes. OWNER's requirements for the Project,including design objectives and constraints,space,capacity and 3.1.13. Determining the acceptability of substitute performance requirements,flexibility and materials and equipment proposed during the Bidding expendability,and any budgetary limitations;and or Negotiating Phase when substitution prior to the furnish copies of all design and construction award of contracts is allowed by the Bidding standards which OWNER will require to be included Documents. in the Drawings and Specifications. 3.1.14. Providing field surveys for design purposes, 4.3. Assist ENGINEER by placing at ENGINEER's engineering surveys and staking to enable Contractor to disposal all available information pertinent to the proceed with its work,and any type of property surveys Project including previous reports and any other data or related engineering services needed for the transfer relative to design or construction of the Project. of interests in real property;and providing other special field surveys. 4.4. Furnish to ENGINEER,as requested by ENGINEER for performance of Basic Services or as 3.1.15. Preparation of operating,maintenance and required by the Contract Documents,the following: staffing manuals to supplement Basic Services under paragraph 2.6.3. 4.4.1. data prepared by or services by others, including without limitation explorations and tests of 3.1.16. Preparing to serve or serving as a consultant or subsurface conditions at or contiguous to the site, witness for OWNER in any litigation, arbitration or drawings of physical conditions in or relating to other legal or administrative proceeding involving the existing surface or subsurface structures at or Project(except for assistance in consultations which is contiguous to the site,or hydrographic surveys; included as part of Basic Services under paragraph 2.1.3 and 2.3.2). 4.4.2, the services of an independent testing laboratory to perform all inspections,tests and 3.1.17. Providing more extensive services required to approvals of samples,materials and equipment prior enable ENGINEER to issue notices or certifications to and after installation,or to evaluate the requested by OWNER under paragraph 4.12. performance of materials,equipment and facilities of OWNER,prior to specification, and during 3.1.18. Other additional services performed or construction; furnished by ENGINEER in connection with the Project,including services which are to be furnished by 4.4.3. appropriate professional interpretations of all OWNER under Section 5,and services not otherwise the foregoing; provided for in this Agreement. 4.4.4. environmental assessments,audits, investigations and impact statements,and other Page 156 of 224 Page 5 of 13 relevant environmental or cultural studies as to the 4.9.2. such legal services as OWNER may require Project,the site and adjacent areas; or ENGINEER may reasonably request with regard to legal issues pertaining to the Project,including any 4.4.5. field surveys for design purposes and property, that may be raised by Contractor;and boundary,easement,right-of-way,topographic and utility surveys or data,including relevant reference 4.9.3, such auditing services as OWNER may points; require to ascertain how or for what purpose Contractor has used the moneys paid on account of 4.4.6. property descriptions; the Contract Price. 4.4.7. zoning,deed and other land use restrictions; 4.10. Provide such inspection or monitoring services and by an individual or entity other than ENGINEER as OWNER may desire to verify: 4.4.8. other special data or consultations not covered in Section 2. 4.10.1. that Contractor is complying with any law, rule,regulation,ordinance,code or order applicable OWNER shall be responsible for,and ENGINEER may to Contractor's performing and furnishing the work; rely upon,the accuracy and completeness of all reports, or data and other information furnished pursuant to this paragraph. ENGINEER may use such reports,data and 4.10.2. that Contractor is taking all necessary information in performing or furnishing services under precautions for safety of persons or property and this Agreement. complying with any special provisions of the Contract Documents applicable to safety. 4.5. Provide, as required by the Contract Documents, engineering surveys and staking to enable Contractor to ENGINEER does not undertake in this Agreement to proceed with the layout of the work,and other special perform the services referred to in 4.10.1 and 4.10.2 field surveys. above. The identity of any individual or entity employed to perform such services and the scope of 4.6. Provide official letter stating reason for access such services will be disclosed to ENGINEER. requests. ENGINEER will be responsible for getting final permission for access during project. 4.11. Advise ENGINEER of the identity and scope of services of any independent consultants employed 4.7. Examine all alternate solutions,studies,reports, by OWNER to perform or furnish services in regard sketches, Drawings, Specifications,proposals and other to the Project,including,but not limited to, documents presented by ENGINEER(including Construction Management,Cost Estimating,Project obtaining advice of an attorney,insurance counselor Peer Review,Value Engineering and Constructability and other consultants as OWNER deems appropriate Review. If OWNER designates a person or entity with respect to such examination)and render in writing other than,or in addition to,ENGINEER to represent decisions pertaining thereto. OWNER at the site,OWNER shall define and set forth in an exhibit that is to be mutually agreed upon 4.8. Provide approvals and permits from all and attached to and make a part of this Agreement governmental authorities having jurisdiction to approve before such services begin,the duties,responsibilities the portions of the Project designed or specified by and limitations of authority of such other party and ENGINEER and such approvals and consents from the relation thereof to the duties,responsibilities and others as may be necessary for completion of such authority of ENGINEER. portions of the Project. 4.12. Prior to the commencement of the Construction 4.9. Provide,as may be required for the Project: Phase,notify ENGINEER of any variations in the language of the Notice of Acceptability of Work,or 4.9.1. accounting,bond and financial advisory, of any notice or certification other than such Notice independent cost estimating and insurance counseling that ENGINEER will be requested to provide to services; OWNER or third parties in connection with the financing or completion of the Project. OWNER and ENGINEER shall reach agreement on the terms of Page 157 of 224 Page 6 of 13 any such requested notice or certification and OWNER and initial operation of the Project including extra shall authorize such Additional Services as are work and required extensions thereto. necessary to enable ENGINEER to provide the notice or certification requested under this paragraph. 5.2. If in this Agreement specific periods of time for rendering services are set forth or specific dates by 4.13. If more than one prime contract is to be awarded which services are to be completed are provided and for work designed or specified by ENGINEER, if such periods of time or dates are changed through designate a person or entity to have authority and no fault of ENGINEER,the rates and amounts of responsibility for coordinating the activities among the compensation provided for herein shall be subject to various prime contractors,and define and set forth the equitable adjustment. If OWNER has requested duties,responsibilities and limitations of authority of changed in the scope,extent or character of the such person or entity and the relation thereof to the Project,the time of performance of ENGINEER's duties,responsibilities and authority of ENGINEER in services shall be adjusted equitably. an exhibit that is to be mutually agreed upon and attached to and made a part of this Agreement before 5.3. If OWNER fails to give prompt written such services begin. authorization to proceed with any phase of services after completion of the immediately preceding phase, 4.14. Furnish to ENGINEER data or estimated figures or if the Construction Phase has not commenced as to OWNER's anticipated costs for services to be within the stipulated period identified in this provided by others for OWNER(such as services Agreement after completion of the Final Design pursuant to paragraph 4.4,4.5 and 4.7 through 4.14, Phase or does not proceed in an orderly and inclusive)and other costs of the types referred to in continuous progression,ENGINEER may,after paragraph 2.1.5 so that ENGINEER may make the giving seven days'written notice to OWNER, necessary calculations to develop and periodically suspend serviced under this Agreement. adjust ENGINEER's opinion of Total Project Costs. 5.4. If ENGINEER's services for design or during 4.15. Attend the pre-bid conference,bid opening, construction of the Project are delayed or suspended preconstruction conferences,construction progress and in whole or in part by OWNER: other job related meetings and Substantial Completion and fmaI payment inspections. 5.4.1. for more than three months through no fault of ENGINEER,ENGINEER shall be entitled to 4.16. Give prompt written notice to ENGINEER equitable adjustment of rates and amounts of whenever OWNER observes or otherwise becomes compensation provided for elsewhere in this aware of any development that affects the scope or time Agreement to reflect,among other things,reasonable of performance or furnishing of ENGINEER's services, costs incurred by ENGINEER in connection with or any defect or nonconformance in ENGINEER's such delay or suspension and reactivation and the fact services or in the work of any Contractor, that the time for performance under this Agreement has been revised;or 4.17. Furnish,or direct ENGINEER to provide, Additional Services as stipulated in paragraph 3.1 of 5.4.2. for more than one year through no fault of this Agreement or other services as required. ENGINEER,or if ENGINEER for any reason is required to render Construction Phase services more than one year after Substantial Completion is SECTION 5 -TIMES FOR RENDERING SERVICES achieved,the rates and amounts of compensation provided for elsewhere in this Agreement will be 5.1. ENGINEER's services and compensation under subject to equitable adjustment to reflect,among this Agreement have been agreed to in anticipation of other things,changes in the various elements that the orderly and continuous progress of the Project comprise such rates of compensation. through completion of the Construction Phase. Unless specific periods of time or specific dates for providing 5.5. In the event that the work designed or specified services are specified in this Agreement,ENGINEER's by ENGINEER is to be performed or furnished under obligation to render services hereunder will extend for a more than on prime contract,or if ENGINEER's period which may reasonably be required for the services are to be separately sequenced with the work design, award of construction contracts,construction of one or more prime contractors(such as in the case Page 158 of 224 Page 7 of 13 of fast-tracing),OWNER and ENGINEER shall,prior ENGINEER has been paid in full all amounts due for to commencement of the Final Design Phase, develop a services, expenses and charges. Payments will be schedule for performance of ENGINEER's services credited first to interest and then to principal. In the during the Final Design,Bidding or Negotiating and event of a disputed or contested billing,only that Construction Phases in order to sequence and portion so contested may be withheld from payment, coordinate properly such services as are applicable to and the undisputed portion will be paid, the work under such separate prime contracts. This schedule is to be prepared and included in Exhibit A 6.2.3. Payments Upon Termination whether or not the work under such contracts is to proceed concurrently. 6.2.3.1. Termination by OWNER for Cause. In the event of termination by OWNER for cause under SECTION 6-PAYMENTS TO ENGINEER FOR paragraph 8.1.1: SERVICES AND REIMBURSABLE EXPENSES 6.2.3.1.1. Upon the completion of any phase of 6.1. Method of Payment for Services and Expenses Basic Services,progress payments due ENGINEER of ENGINEER. in accordance with this Agreement for all such services performed or furnished by ENGINEER and 6.1.1. For Basic Services. OWNER shall pay ENGINEER's Consultants through the completion of ENGINEER for Basic Services performed or furnished such phase will constitute total payment for such under Section 2 on the basis set forth in Exhibit B. services. ENGINEER also will be paid for all unpaid Additional Services and unpaid Reimbursable 6.1.2. For Additional Services. OWNER shall pay Expenses. ENGINEER for Additional Services performed or 6.2.3.1.2. During any phase of the Basic furnished under Section 3 on the basis set forth in Services,ENGINEER also will be paid for such Exhibit B. services performed or furnished in accordance with this Agreement by ENGINEER during that phase 6.1.3. For Reimbursable Expenses. In addition to through the date of termination on the basis specified payments provided for in paragraph 6.1.1 and 6.1.2, in Exhibit B. ENGINEER also will be paid for the OWNER shall pay ENGINEER for Reimbursable charges of ENGINEER's Consultant employed to Expenses incurred by ENGINEER and ENGINEER's perform or furnish Basic Services to the extent such Consultants as set forth in Exhibit B. The amount services have been performed or furnished in payable for Reimbursable Expenses will include a accordance with this Agreement through the effective factor to the extent so indicated in Exhibit B. date of the termination. ENGINEER also will be paid for all unpaid Additional Services and unpaid 6.2. Other Provisions Concerning Payments. Reimbursable Expenses. 6.2.1. Preparation oflnvoiees. Invoices for Basic and 6.2.3.2. Termination by OWNER for Convenience. Additional Services and Reimbursable Expenses will be In the event of termination by OWNER under prepared in accordance with ENGINEER's standard paragraph 8.1.2: invoicing practices and will be submitted to OWNER by ENGINEER at least monthly. The amount billed for 6.23.2.1. Upon the completion of any phase of Basic Services and Additional Services in each invoice Basic Services,progress payments due ENGINEER will be calculated on the basis set forth in Exhibit B. in accordance with this Agreement for all such Invoices are due and payable on receipt. services performed or furnished by ENGINEER and ENGINEER's Consultant through the completion of 6.2.2. Unpaid Invoices, If OWNER fails to make any such phase will constitute total payment for such payment due ENGINEER for services and expenses services. ENGINEER also will be paid for all unpaid within thirty days after receipt of ENGINEER's invoice Additional Services and unpaid Reimbursable therefore,the amount due ENGINEER will be Expenses,and for termination expenses under increased at the rate of 1.5%per month(or the subparagraph 6.2.3.2.3 below. maximum rate of interest permitted by law, if less)from said thirtieth day;and,in addition,ENGINEER may, 6.2.3.2.2. During any phase of Basic Services, after giving seven days' written notice to OWNER, ENGINEER also will be paid for such services suspend services under this Agreement until performed or furnished by ENGINEER during that Page 159 of 224 Page 8 of I3 phase through the date of termination on the basis independent cost estimator as provided in paragraph specified in Exhibit B. In addition,ENGINEER will be 4.9.1. paid for the charges of ENGINEER's Consultants employed to perform or furnish Basic Services through the effective date of the termination. ENGINEER also SECTION 8-GENERAL CONSIDERATIONS will be paid for all unpaid Additional Services and unpaid Reimbursable Expenses,and for termination 8.1. Termination. expenses under subparagraph 6.2.3.2.3 below. The obligation to provide further services under this 6.2.3.2.3. In the event of termination by OWNER Agreement may be terminated: for convenience during or at completion of any phase of Basic Services,OWNER shall pay ENGINEER's 8.1.1. For cause, reasonable expenses directly attributable to termination in accordance with rates applicable to the various 8.1.1.1. by either party upon thirty days' written categories of Additional Services measured from the notice in the event of substantial failure by the other date of termination, including other fair and reasonable party to perform in accordance with the terms hereof sums for overhead and profit, and costs of terminating through no fault of the terminating party. contracts with ENGINEER's Consultants. Notwithstanding the foregoing,this Agreement will not terminate as a result of such substantial failure if 6.2.3.3. Termination by ENGINEER for Cause. In the party receiving such notice begins,within seven the event of termination by ENGINEER for cause under days of receipt of such notice,to correct its failure to paragraph 8.1.1,ENGINEER shall be entitled to receive perform and proceeds diligently to cure such failure compensation calculated as set forth in paragraph within no more than thirty days of receipt thereof; 6.2.3.2. provided, however, that if and to the extent such substantial failure cannot be reasonably cured within 6.2.4. Records ofENGINEER's Costs. Records of such thirty0day period,and if such party has ENGINEER's costs pertinent to ENGINEER's diligently attempted to cure the same and thereafter compensation under this Agreement will be kept in continued diligently to cure the same,then the cure accordance with generally accepted accounting period provided from herein shall extend up to,but in practices. Copies will be made available to OWNER at no case more than,sixty days after the date of receipt cost on request prior to final payment for ENGINEER's of the notice. services. 8.1.1.2. by ENGINEER: SECTION 7—OPINIONS OF COST 8.1.1.2.1. upon seven days' written notice if ENGINEER believes that ENGINEER is being 7.1. Opinions of Probable Construction Costs. requested by OWNER to furnish or perform services contrary to ENGINEER's responsibilities as a ENGINEER's opinions of probably Construction Cost licensed design professional;or provided for herein are to be made on the basis of ENGINEER's experience and qualifications and 8.1.1.2.2. upon seven days'written notice if the represent ENGINEER's best judgment as an ENGINEER's services for design or during the experienced and qualified professional engineer construction of the Project are delayed or suspended generally familiar with the construction industry. for more than ninety days for reasons beyond However,since ENGINEER has no control over the ENGINEER's control. cost of labor,materials,equipment or services furnished by others,or over the Contractor's methods of 8.1.1.2.3. In the case of termination under this determining prices,or over competitive bidding or paragraph 8.1.1.2,ENGINEER shall have no liability market conditions,ENGINEER cannot and does not to OWNER on account of such termination. guarantee that proposals,bids or actual Construction Cost will not vary from opinions of probably 8.1.2. For convenience,by OWNER effective upon Construction Cost prepared by ENGINEER, If the receipt of notice by ENGINEER. OWNER wishes greater assurance as to probable Construction Cost,OWNER shall employ an 8.2. Reuse of Documents. Page 160 of 224 Y Page 9 of 13 and legal representatives of OWNER and All documents including Drawings and Specifications ENGINEER(and to the extent permitted by provided or furnished by ENGINEER(or paragraph 8.5.2 the assigns of OWNER and ENGINEER's Consultants)pursuant to this Agreement ENGINEER)are hereby bound to the other party to are instruments of service in respect of the Project,and this Agreement and to the partners,successors, ENGINEER and ENGINEER's Consultants,as executors,administrators and legal representatives appropriate,shall retain an ownership and property (and said assigns)of such other party,in respect of all interest therein(including the right of reuse by and at covenants,agreements and obligations of this the direction of ENGINEER and ENGINEER's Agreement. Consultants,as appropriate)whether or not the Project is completed. OWNER may make and retain copies for 8.5.2. Neither OWNER nor ENGINEER may assign, information and reference in connection with the use sublet or transfer any rights under or interest and occupancy of the Project by OWNER and others, (including,but without limitation,moneys that may however,such documents are not intended or become due or moneys that are due)in this represented to be suitable for reuse by OWNER or Agreement without the written consent of the other, others on extension of the Project or on any other except to the extent that any assignment,subletting or project. Any such reuse without written verification or transfer is mandated by law or the effect of this adaptation by ENGINEER and ENGINEER's limitation may be restricted by law. Unless Consultants, as appropriate,for the specific purpose specifically stated to the contrary in any written intended will be at OWNER's sole risk and without consent to an assignment,no assignment will release liability or legal exposure to ENGINEER,or to or discharge the assignor from any duty or ENGINEER's Consultants, and OWNER shall responsibility under this Agreement. indemnify and hold harmless ENGINEER and ENGINEER's Consultants from all claims,damages, 8.5.3. Unless expressly provided otherwise in this losses and expenses including attorneys' fees arising Agreement: out of or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further 8.5.3.1. Nothing in this Agreement shall be compensation at rates to be agreed upon by OWNER construed to create,impose or give rise to any duty and ENGINEER. owed by ENGINEER to any Contractor, Subcontractor, Supplier,other person or entity,or to 8.3. Insurance. any surety for or employee of any of them,or give any rights in or benefits under this Agreement to 8.3.1. ENGINEER shall procure and maintain anyone other than OWNER and ENGINEER, insurance for protection from claims under workers' compensation acts,claims for damages because of 8.5.3.2. All duties and responsibilities undertaken bodily injury including personal injury,sickness or pursuant to this Agreement will be for the sole and disease or death of any and all employees or of any exclusive benefit of OWNER and ENGINEER and person other than such employees,and from claims or not for the benefit of any other party. The OWNER damages because of injury to or destruction of property agrees that the substance of the provisions of this including loss of use resulting therefrom. ENGINEER paragraph shall appear in the Contract Documents. shall list OWNER as an additional insured on ENGINEER's general liability insurance policy. 8.6. Dispute Resolution. If and to the extent that OWNER and ENGINEER 8.4. Controlling Law. have agreed on a method and procedure for resolving disputes between them arising out of or relating to This Agreement is to be governed by the law of the this Agreement, such dispute resolution method and principal place of business of ENGINEER. procedure,if any,is set forth in Exhibit G,"Dispute Resolution." OWNER and ENGINEER agree to negotiate in good faith for a period of thirty days 8.5. Successors and Assigns. from the date of notice of all disputes between them prior to exercising their rights under Exhibit G or 8.5.1. OWNER and ENGINEER each is hereby bound other provisions of this Agreement,or under law. and the partners,successors,executors,administrators Page 161 of 224 Page 10 of 13 8.7. Allocation of Risks—Indemnification. certified mail,return receipt requested,by facsimile, or by a nationally recognized overnight courier 8.7.1. To the fullest extent permitted by law, service. All notices shall be effective upon the date ENGINEER shall indemnify and hold harmless of receipt. OWNER,OWNER's officers, directors,partners, employees and agents from and against any and all 8.9. Survival. claims,costs,losses and damages(including but not limited to all fees and charges of engineers, architects, All express representations, indemnifications or attorneys and other dispute resolution costs)caused limitations of liability made in or given in this solely by the negligent acts or omissions of Agreement will survive the completion of all services ENGINEER or ENGINEER's officers,directors, of ENGINEER under this Agreement or the partners,employees,agents and ENGINEER's termination of this Agreement for any reason. Consultants in the performance and furnishing of ENGINEER's services under this Agreement. The 8.10. Severability. indemnification provision of the preceding sentence is subject to and limited by the provisions agreed to by Any provision or part of the Agreement held to be OWNER and ENGINEER in Exhibit H,"Allocation of void or unenforceable under any law or regulation Risk",if any. shall be deemed stricken,and all remaining provisions shall continue to be valid and binding 8.7.2. To the fullest extent permitted by law,OWNER upon OWNER and ENGINEER,who agree that the shall indemnify and hold harmless ENGINEER, Agreement shall be reformed to replace such stricken ENGINEER's officers,directors,partners,employees provision or part thereof with a valid and enforceable and agents and ENGINEER's Consultants from and provision that comes as close as possible to against any and all claims,costs, losses and damages expressing the intention of the stricken provision. (including but not limited to all fees and charges of engineers,architects,attorneys and other professionals and all court or arbitration or other dispute resolution costs)caused solely by the negligent acts or omissions of OWNER or OWNER's officers,directors,partners, employees,agents and OWNER's consultant with respect to this Agreement or the Project. 8.7.3. In addition to the indemnity provided under paragraph 8.7.2 of this Agreement,and to the fullest extent permitted by law,OWNER shall indemnify and hold harmless ENGINEER and its officers,directors, partners,employees and agents and ENGINEER's Consultants form and against all claims,costs,losses, and damages(including but not limited to all fees and charges of engineers,architects,attorneys and other professionals and all court or arbitration or other dispute resolution costs)caused by,arising out of or relating to the presence,discharge,release,or escape of Asbestos,PCBs,Petroleum,Hazardous Waste,or Radioactive Material at,on,under or from the Project site. 8.8. Notices. Any notice required under this Agreement will be in writing,addressed to the appropriate party at the address which appears on the signature page to this Agreement(as modified in writing from time to time by such party)and given personally,by registered or Page 162 of 224 Page I I of 13 SECTION 9 -EXHIBITS AND SPECIAL 9.1.2. Exhibit B,"Payment to Engineer for Services PROVISIONS and Reimbursable Expenses",consisting of I pages. 9.1. This Agreement is subject to the provisions of the 9.2. This Agreement(consisting of pages I to 14, following Exhibits which are attached to and make a inclusive and the Exhibits identified above) part of the Agreement: constitutes the entire agreement between OWNER and ENGINEER and supersedes all prior written or 9.1.1. Exhibit A,"Further Description of Basic oral understandings. This Agreement may only be Engineering Services and Related Matters",consisting amended,supplemented,modified or cancelled by a of 2 pages. duty executed written instrument. IN WITNESS WHEREOF,the parties hereto have executed this Agreement to be effective as of the date first above written. OWNER: ENGINEER: City of Waterloo Robinson Engineering Company By: Quentin M.Hart By: Monica Smith,PE Title: Mayor Title: President ATTEST: Address for given notices: Kelley Felchle, CMC Robinson Engineering Company City Clerk 322 First Street East Independence, A 50644 Address for given notices: City Hall 715 Mulberry Street Waterloo,IA 50703 Contact Person: Jamie Knutson,PE,Interim City Engineer Contact Address: City Hall 715 Mulberry Street Waterloo,IA 50703 Page 163 of 224 Page 12 of 13 This is EXHIBIT A,consisting of 1 pages,referred to in the Agreement between OWNER AND ENGINEER for Professional Services,dated July 30,2018. Further Description of Basic Engineering Services and Related Matters Sections 2,3,4 and 5 of the Agreement are amended and supplemented and the time periods for the performance of the Basic Services as indicated in Section 5 of the Agreement are established,all as indicated below: The scope of services for this agreement is as detailed below. This project will assess the current conditions of the stormwater flow within the proposed Blowers Creek Watershed in the City of Waterloo. This project will combine information that City of Waterloo engineering staff have already compiled,with additional information combined from analysis of available information,to produce a report that will detail the state of Blowers Creek and the surrounding watershed. GTS Assessment: For this task,the following categories will be analyzed using available information: Location and area,Hydrology,Topography, Soils,Population,Ownership,Historical Land Use,Current Land Use, Current Zoning, Geology,Climate,and Threatened&Endangered Species. Where applicable,maps and/or graphs will be produced to illustrate the information being compiled. Physical Assessment: For this task,the physical health of the creek will be documented using the work completed on the creek by City of Waterloo staff based on the RASCAL (Rapid Assessment of Stream Conditions Along Length)Protocol. This information will be compiled by Robinson staff and then incorporated into the report for further analysis. Analysis of Results: All information will be analyzed to identify areas of concern and priority repair areas. A statistical analysis of any mathematical results will be produced for reference. A WinSLAMM Analysis will be completed on the watershed to determine what BMPs should be constructed within the watershed to reduce sediment loading and improve in-stream habitat. Conclusions/Recommendations: This task will include compiling a proposed plan of improvement schedule for the watershed,reviewing the statistical analysis of all water test results,and providing an overall conclusion for the assessment. The final assessment report will be produced during this task. Page 164 of 224 Page 13 of 13 This is EXHIBIT B,consisting of 1 page,referred to in the Agreement between OWNER AND ENGINEER for Professional Services,dated July 30,2018 Payments to ENGINEER for Services Section 6 of the Agreement is amended and supplemented to include the following agreement of the parties: Blowers Creek Watershed Assessment 14 800.00 Total Project Estimate $14,800.00 Page 165 of 224 Page 166 of 224 CITY OF WATERLOO Council Communication Resolution approving Professional Services Agreement with Robinson Engineering Company of Independence, Iowa, in an amount not to exceed $16,340.00, in conjunction with the Westdale Swale project, and authorize the Mayor to execute said document. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date 1^aa&ccHng 1Cniasomm, Janie Approved 7/25/2018 .. 11-06 AM t."da;rlati Office p p p;icy, Nf a mcy Approved 7/25/2018 11.09 A Resolution approving Professional Services Agreement with Robinson SUBJECT: Engineering Company of Independence. Iowa. in an amount not to exceed $16.340.00, in conjunction with the Westdale Swale project, and authorize the Mayor to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Summary Statement: See the attached agreement for Scope of Services. Expenditure Required: $16,340.00 Source of Funds: Storm Water Fees Page 167 of 224 CITY OF WATERLOO Council Communication Resolution approving award of hotel/motel tax council discretionary funds to the Waterloo Cultural&Arts Department to be used to fund a part-time graphic designer in the amount of$24,128. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date Fim awe %,n&err, 1" k,,,he ie Approved 7/24/.2018 ... 8-29 PM (Ierk Office 1pig,[)y, 1' ami:'y Approved 7/25/201 ... 9.57 AM ATTACHMENTS: Description Type ❑ I lot(.d Mi to Dise App .pi.apy 2018 Coryini Covet Memo (.Cher for tic Arts Graip lit c Di si. ,jlei .pp (:"oNleir Memo ❑ I Iotd Mott Disc Award IIistory Covc.r Mirnio Resolution approving award of hotel/motel tax council discretionary funds SUBJECT: to the Waterloo Cultural&Arts Department to be used to fund a part-time granhie designer in the amount of$24,128. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Recommended Action: Hotel/Motel Tax Discretionary Funds. The current available balance for Source of Funds: FYE2019 is $131,314.54. The award history for discretionary hotel/motel tax awards is included for your reference. Page 168 of 224 CITY OF WATERLOO , IOWA City rk and Finance Department 715 Mulberry St. waterloo, IA 50703 ® (319)291-4323 Fax(319)291-4571 KELLEY FELCHLE ® City Clerk. MICHELLE WEIDNER,CPA + Chief Financial Officer A&'Vor Council Communication QUENTIN City Council Meeting: July 30, 2018 HART Prepared: July 24, 2018 Dept. Head Signature: Michelle Weidner COUNCIL Number of Attachments: MEMBERS SUBJECT: Hotel/Motel Discretionary Grant Applications TCM Submitted by: Michelle Weidner, CFO POWERS Ward 1 Recommended Action: Approve the award of hotel/motel discretionary funds to BRUCE the Cultural & Arts Department to fund a part-time graphic designer in the amount JAC OBS of$24,128. Ward 2 PATRICK The funding application and award history for discretionary hotel/motel tax awards MORRISSEY are included for your reference. Ward 3 JEROME The available balance in the hotel/motel fund to be allocated for FYE 2019 is AMOS,JR. $131,314.54. Ward 4 RON Expenditure Required: $ 24,128 WEEPER Ward s Source of Funds: Hotel/Motel Tax Discretionary Funds. The current LTA[' LIN available balance for FYE2018 is $131,214.54. The award history for discretionary At-Large hotel/motel tax awards is included for your reference. STEVE Policy Issue: N/A `iCHMITT At-Lame Alternative: N/A Background Information: N/A WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 169 of 224 a � r Waterloo City Council Discretionary Motel-Motel Grant Application The City of Waterloo is offering grans to non-profit entities for projects and community events that support tourism, duality of life and which bring people to Waterloo's downtown area. Grant funds are made possible through Hotel/Motel tax funds received by the City of Waterloo. City Ordinance states 10% of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. To apply, please complete the following application and send the original plus four complete copies to: City of Waterloo Finance Dept., City Hall, 715 Mulberry St.,Waterloo, Iowa, 50703. Incomplete applications will be returned. i 1. General Information (It is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): Name of organization Waterloo Center for the Arts Name of facility/project Part-Time Graphic Designer Contact person Kent Shankle Email kent.shankle(cD-waterloo-ia.orq Address of organization or person completing application; Street 225 Commercial St City Waterloo State IA.Zip 50701 Phone 319 291 4490 2. Please describe your project in detail i a) Explain the project as though you were telling a complete stranger. The Cultural &Arts Department experienced a budget cut of nearly 10% for FYI including the elimination of a Designer/Digital Arts Manager position that previously was full-time. With the reduction of our staff and resources and a continued demand and increase in the amount of programs and events being offered by the Waterloo Center for the Arts,Phelps Youth Pavilion, and RiverLoop facilities, a part-time graphic designer is critical to operations and marketing. The graphic designer works under the direction of the Waterloo Center for the Arts Director and with the development and marketing manager and art center staff to Page 170 of 224 design and manage all printed and electronic promotional/informational materials to brand and promote the art center's many programs, classes, exhibitions, events, concerts, new movie series, and facility rentals. It is critical for connecting Waterloo citizens and visitors to the community with arts and cultural services provided by the City of Waterloo. The position requires a professional in the design field with experience and a degree in graphic design/marketing or related fields. The responsibilities of the Graphic Designer include, but are not limited to the following; - Develop, design, and manage both printed and electronic materials for the promotion/marketing of events, exhibitions,programs, and classes for the WCA - Design interpretive materials for use in exhibitions and educational programs - Design and manage the Waterloo Center for the Arts website hosting - Manage and maintain digital files to be utilized in a print and electronic environment Collaborate with Marketing Manager to develop and design all marketing materials both print and digital - Design building and exhibition signage - Cooperate with other partnering organizations and the City on collaborative projects b) Please be specific how the grant monies will be used in the overall project, We are seeking funding in the amount of$24,128 for a part-time Graphic Designer to work up to 29 hours per week at a rate of$16 per hour for this coming fiscal year. 3. What is the mission of your organization? The Waterloo Center for the Arts stimulates inquiry, provokes dialogue and connects people through the arts. The Center works in partnership with the community to build a stronger appreciation for the arts and to provide cultural experiences for people of all ages. Operating under the auspices of the Waterloo Cultural and Arts Commission, the Center and its programs reflect the City of Waterloo's commitment to and support of arts and culture and play an integral role in supporting the City's Strategic Plan to create a "live, learn, work, and play" environment with amenities that attract and retain population in Waterloo. 4. How long has your organization been in existence? Art exhibits began in the Recreation and Arts facility and the first Arts Coordinator was hired to direct the Art Department in 1947. A permanent Collection was started in 1961 and in 1966 the new Recreation and Arts Center opened and Friends of the Art Center was started. The name Waterloo Museum of Art was adopted in 1990 to incorporate the art department—exhibits,programs, classes/workshops, collection, gift shop, galleries, and Junior Art Gallery. In 1998 the Cultural and Arts Commission formed and the Sports Department joined the Leisure Services Commission. The building was rededicated as Waterloo Center for the Arts in 1999. The Phelps Youth Pavilion children's museum opened in 2007,with the recent addition of the Phelps PlayScape in April 2018. Page 171 of 224 The Waterloo Center for the Arts has been actively developing programming and associated marketing for the RiverLoop Amphitheatre and Expo Plaza and Mark's Park, since opening in June 2012. 5. How many staff members and/or volunteers arc involved in this organization and the project? The Waterloo Center for the Arts currently has 10 full-time and 22 part-time employees. The Graphic Designer works under the Director and alongside other staff including the Development&Marketing Manager, Education Coordinator, Events Coordinator, Curator, and Registrar. This position works with volunteers in the capacity of interns, events and community partnerships. 6. Please indicate all the categories that your projects supports: x Category 1 — Supports tourism and heads on beds x Category 2—Supports-and assists community events x Category 3 —Brings people downtown i x Category 4— Supports Waterloo quality of life 7. Please provide a detailed description of your project, together with a statement of how your project fits into one or more of the above listed 4 categories. The Graphic Design position is essential to the marketing and promotion of the Waterloo Center for the Arts, Phelps Youth Pavilion, and RiverLoop Amphitheatre and Expo Plaza. This position assists with creating materials to promote the Art Center's offerings to out-of-county visitors, which directly supports tourism and heads on beds. The Graphic Designer works with WCA staff, City of Waterloo, and downtown organizations and businesses to design and produce quality marketing materials and signage that promotes the Art Center's offerings and positively impacts the City. This position supports and assists with community events (such as Stem& Stein: Food, Beer and Wine Fest, Holiday Arts Festival, CultureFest, World's Greatest Spring Break for Kids, and RiverLoop Rhythms), brings people to downtown, and supports Waterloo's quality of life. 8. If your project has or will continue for more than one year, please explain your plans for financial sustainability. With recent city-wide budget cuts, a Designer/Digital Arts Manager position was not included in the FYI budget. We are seeking alternative funding for a reduced part-time position this year from Hotel Motel Discretionary funds. This position is engaged in activities that directly support the expressed goals for this funding. It is expected that funds may be requested in future years until it can be reincorporated back into the operating budget. Page 172 of 224 9. Give an estimate of how you plan to measure the success of the project. Success will be measured by participation/attendance statistics and the number of out-of- county visitors. 10. Describe specifically how the proposed project will be marketed. The Waterloo Convention and Visitors Bureau provides support to help fund marketing of the Waterloo Center for the Arts. This includes marketing the RiverLoop facilities and events. Promotional materials are developed to market the facilities and programs in a variety of ways,to reach Black Hawk County audiences and beyond. Marketing avenues utilized are: print, digital, direct mail, billboards,radio, TV, e-mail,website, and social media. 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Expenses: Part-Time Graphic Designer $24,128* (29 hours/week at $1 b/hour) Total $24,128 *funding requested from Hotel-Motel Discretionary Funds Revenues: 12. Please include in your submitted materials: • Tax exempt status • W-9 form 13. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project.If you do not submit your final report within a month after completion you will not be eligible for further funding. • Were your intended goals for the project met? Please provide details. • How were the funds spent? Please be specific. BUDGET SUMMARY: F Total Project Cost $_24 128 Additional Funding Sources $ In-Kind Services $ Hotel/Motel Tax Grant Request $ 24,12 Page 173 of 224 Please note. Additional Funding Sources,in-Kind Services and Hotel/Motel Tax Grant Requestmusf equal Total Project Cost. I have reviewed this Application for Hotel/Motel Grant Funds from the City of Waterloo. The information contained in this application plus any attachment(s) is accurate and complete to the best of my knowledge. The Hotel/Motel Tax Grant Funds are to be used for the express purpose as stated in the Grant Application. I, the undersigned, fully understand that if this program/project does not transpire, Waterloo City Council's recommendation for funding will be withdrawn and my organization will be responsible for refunding any portion of funds already received. 5114118 Signature of Applicant Date i i. r B; r' t r. 3 n 4 Page 174 of 224 CITY OF 1111ATERL�O �, HOVEL / N �T'EL TAX COUNCIL DISCRETIONARY REVENUE Annual Awards FY 1996 OVERAGE 540,600.95 - 500,000.00= 40,600.95 x.50= 20,300.47 20,300.47 FY 1997 OVERAGE 577,784.25 - 500,000.00= 77,784.25 X.50= 38 892.13 38,892.13 FY 1998 OVERAGE 618,616.00 - 500,000.00:118,616.00 X.50= 59,308.00 59,308.00 FY 1999 OVERAGE 643,399.03 - 500,000.00=143,399.03 X.50= 71,212.51 71,212.51 FY 2000 OVERAGE 698,005.93 - 500,000.00=198,005.93 X.50= 99,002.97 99,002.97 FY 2001 OVERAGE 751,044.68 - 500,000.00=251 044.68 X.50=125,522.34 125 522.34 FY 2002 OVERAGE 668,079.02 - 500,000.00=168,079.02 X.50= 84,039.51 84,039.51 FY 2003 OVERAGE 707,338.05 - 500,000.00=207,338.05 X.50=103,669.02 103,669.02 FY 2004 OVERAGE 704,352.53 - 643,046.78 W 61,305.76 61,305.75 FY 2005 OVERAGE 723,848.16 - 656,693.71=67,154.45 67,154.45 FY 2006 759,249.05 10%=75,924.91 75,924.91 FY 2007 808,840.48'10%=80,884.05 80,884.05 FY 2008 1,109,932.25'10%=110,993.22 110,993.22 FY 2009 1,317,960.56*10%=131,796.06 131 796.06 FY2010 1,111,886 51*10%=111,188.65 111,188.66 FY 2011 1,186,086,37*10%=118,608.64 118,608.64 FY 2012 1,228 036.32*10%=122 803.64 122 803.64 FY 2013 1,231,187.86*10%=123,118.79 123 118.79 FY 2014 1,188,080.53*10%=118,808,04 118,808.04 FY 2015 1,204,319.76*10%=120,431,97 120,431.97 FY 2016 1,252,227.48*10%=125,222.75 125 222.75 FY 2017 1,289 869.28*10%=128 986.93 128 986.93 FY 2018 1,293,422.57*10%=129 342.26 129 342.26 LOTAL:DISCRETIONARY:REVENUE RECEIVED,'< 2,228 "' rvu:.,�,..,.EXP!*NbJTLik2ES.OF.bJSCRETfbI�ARYIEVENt�E.' ,,,......� , #25294 06/23197 GROUT MUSEUM 12,500.00 #28475 01/02/97 FIREWORKS 3,000.00 15,500.00 #30316 11/24197 PASS STADIUM 25 000.00 06/15198 WATERLOOS OF THE WORLD 13,695.00 38,696.00 #49802 07/15/99 CINDY WELLS-BELGIUM 690.00 #49464 07/19/99 IOWA GOLF ASSOCIATION 1500000 #51580 07!19199 FIREWORKS 6,00o!00 0 #53154 10/29/991 MARKIN CONSULTANT-GREYHOUND TRACK RACE 2,500.00 #56369 02111/00 MARKIN CONSULTANT-GREYHOUND TRACK RACE 11 500.00 #57178 03/06/00 THE SPORT'S MANAGEMENT GROUP 4,660.00 #60570 06/26/00 MAIN STREET-FIREWORKS 11000.00 RES#789 FY 2000 VARIOUS CITY DEPARTMENTS ARTS&CULTURAL 137,409.72 RES#131 03/13100 WATERLOO COMMUNITY PLAYHOUSE 7,000.00 RES#131 03/13100 WATERLOO MUSEUM OF ARTS 2,000.00 RES#131 03113/00 WATERLOO/ CEDAR FALLS SYMPHONY 10,000.00 RES#131 031131001 HARTMAN RESERVE 5,000.00 201,749.72 RES#2001-092 03/12/01 FESTIVAL OF IOWA FOLKLIFE 10,000.00 RES#2001-092 03112/01 FIVE SULLIVANS CENTER MAINTENANCE PERSON 12,500.00 RES#2001-196 05107/01 LOST ISLAND ADVENTURE PARK 19,159,07 RES#2001-294 06111/01 WLOO JAYCEESIMAIN STREET-FIREWORKS 5,000.00 RES#2001-095 03114/01 FIVE SULLIVANS CENTER MAINTENANCE PERSON) 1,532.74 48,191.81 RES#2001-357 07/09101 FIVE SULLIVANS CENTER MAINTENANCE PERSON 5,343.31 0 07116101 MULTI-COMPONENT DOWNTOWN ART PROGRAM 37 000.00 RES#2001-37 t 3 RES#2001-388 07/231011 MUNICIPAL BAND 20 000.00 RES#2001-454 08/20101 REICHERT CELEBRATION HORSE SHOW 1,500.00 RES#2001.669 12/10101 FIVE SULLIVANS CENTER MAINTENANCE MAN 1,054.74 RES#2002-010 01/07/02 DOWNTOWN LIGHTS THE NIGHT PARADE MAIN ST 5,000.00 I RES#2002-173 03/28/02 IOWA OPEN 25 000.00 RES#2002473 03/28/02 STREET FLAGS 5,000.00 s RES#2002.173 03/28/02 METROPOLITAN TENNIS ASSOCIATION 5,000.00 RES#2002-173 03128/02 WATERLOO MUNICIPAL HAND FYE03 BUDGET 20,000.00 124,898.05 RES#2002-560 09116/02 GROUT MUSEUM 20,000.00 RES#2002-560 09116/02 WATERLOO COMMUNITY PLAYHOUSE 13,000,00 RES#2002-560 09/16/02 NATIONAL CATTLE CONGRESS 13,000.00 RES#2002-560 09/16/02 WATERLOO JAYCEES-DOWNTOWN FIREWORKS 3,000.00 RES#2002-560 09/16102 WATERLOO JAYCEES-WATERLOO OPEN 10,000.00 59,000.00 RES#2003.525 08/04103 WATERLOO AIRPORT-TRAVEL LEAKAGE STUDY 3,600.00 RES#2003.252 04/14103 WATERLOO MUNICIPAL BAND FYED4 BUDGET 21 000.00 RES#2003.252 04/14103 GROUT MUSEUM 6,000.00 RES#2003-175 03117103 ADDL HOTELIMOTEL TAX GRANT AWARDS(FYE04) 700.00 31,200.00 RES#2003-716 10120/03 AIRPORT JET SERVICE MARKETING CAMPAIGN 61000.00 RES#2003-727 10127/03 5 SULLIVAN BROTHERS GRAND RE-OPENING 3,177.57 RES#2004-75 02/16/04 WATERLOO JAYCEES-2004 DOWNTOWN FIREWORKS 3,000.00 RES#2004-75 02116/04 WATERLOO JAYCEES-2004 WATERLOO OPEN 8,000.00 RES#2004-75 02!16104 WATERLOO YOUTH HOCKEY ASSOCIATION 0.00 RES#2004-75 1 02116104 WATERLOO POLICE DEPARTMENT 10,000.00 fired by The Finance Department Pagr $76 of 224 e HOTEL 1 ;,IIiOTEL TAX y . GCaUNG1L D[SGf,��TI�Np+.RY RE1/E,NUE COUNCIL DISCRETIONARY REVENUEAnnual Awards RES#2004-75 02116104 NATIONAL CATTLE CONGRESS 18,000.00 RES#2D04-75 02116!04 WATERLOO COMMUNITY PLAYHOUSE 15,000.00 RES#2004-75 02116!04 FOLKLIFE FESTIVAL CENTER FOR THE ARTS 0.00 RES#2004-75 02/16/04 REICHERT PLEASURE HORSE CELEBRATION 0.00 RES#2004-906 03/01/04 FYE04 RESERVE ALLOCATION 30 000.00 RES#2004-247 04/19/04 AIRPORT GRAND RE-OPENING-2Nd JET MKTG 5 OOD.00 RES#2004-346 05124/04 150TH ANNIVERSARY CELEBRATION 257.99 RES#2004-106 03101/04 FYE05 RESERVE ALLOCATION 30,000.00 128,435.48 RES#2004-495 07126/04 WATERLOO MUNICIPAL BAND FYE05 BUDGET 22,275.00 I RES#2004.495 071261041 MAIN STREET-FLOWER WATERING 3,000.00 RES#2004.495 07126/04 WATERLOO EXCHANGE CLUB-HEALING FIELDS 2,000.00 RES#2004.688 90!04104 GROUT MUSEUM-MARKETING 4,400.00 RES#2005- 57 01/24/05 EXPO HIGH SCHOOL INTL LEARNING CONFERENCE 1,000.00 RES#2005-114 02107/05 MIDWEST WORLD FEST ARTIST RESIDENCIES 5,000.00 37,675.00 RES#2005-770 08/15105 WATERLOO MUNICIPAL BAND FYE06 BUDGET 22,725.00 I RES#2005-770 08/15105 AIRPORT MARKETING 2,500.00 RES#2005-885 09/26105 GROUT MUSEUM-MARKETING 8,000.00 I' 'r. RES#2006-181 03106/06 DAN GABLE WRESTLING MUSEUM 0.00 33,225.00 RES#2006.626 07/24106 WATERLOO MUNICIPAL BAND FYE07 BUDGET 22 725.00 RES#2006.871 101021061 DAN GABLE WRESTLING MUSEUM 10 000.00 RES#2006.1059 12/04/06 WATERLOO POLICE DEPARTMENT 31 000.00 RES#2006-1059 12104/06 WATERLOO CENTER FOR THE ARTS 17 000.00 RES#2007.0029 01108/07 NWCA NATL DUALS WRESTLING MEET 3,000.00 RES#2007-0474 06111/07 THE COURIER-AD WELCOMING ISLE 480.00 84,205.00 RES#2007-651 08!06107 WATERLOO MUNICIPAL BAND FYE08 BUDGET 22,725.00 RES#2007-716 08!20107 WATERLOO POLICE DEPARTMENT 25,000.00 '! RES#2007-716 08!20107 WATERLOO SOFTBALL ASSOCATION 4,000.00 RES#2007-716 08!20107 WATERLOO EXCHANGE CLUB-HEALING FIELDS 3,000.00 RES#2008-134 02!18108 WATERLOO POLICE DEPARTMENT 16,200.00 70,925,00 RES#2008-613 07!14!08 MAIN STREET BBQ'LOO 8,000.00 RES#2008-639 07128!08 WATERLOO MUNICIPAL BAND FYE09 BUDGET 22,275.00 RES#2008-843 09122!08 EXPO BUSINESS PLAN 5,000.00 z RES#2008-843 09122!08 WATERLOO ANEW MARKETING BROCHURE 9,930.42 RES#2008-843 09122!08 WLOO POLICE DEPT EVENT OVERTIME 30,684.00 RES#2008-843 09122!08 WAYFINDING DESIGN-VANDEWALLE 1238324 RES#2008-843 09122!08 PHELPS YOUTH PAVILION MARKETING 14 700.00 %. RES#2008-843 09122!08 DAN GABLE WRESTLING MUSEUM 4,000.00 RES#2008-843 09122!08 FIRE DEPT EVENT OVERTIME 3000.00 RES#2008-843 09/22/08 HAIRSTYLISTS FLOOD VICTIM FUNDRAISING EVENT 800.00 s RES#2008-843 09122/08 GROUT MUSEUM FOR GRAND OPENING 7 000.00 RES#2008-843 09122/08 ELECTRIC PARK MARQUEE-CANCELLED 0.00 RES#2008-843 091221081 CEDAR VALLEY SPORTS&ENTERTAINMENT 1 200.00 RES#2009-295 04/06/09 GOLF ON MEDIA TV AD CAMPAIGN 7,200.00 RES#2009-433 05/11/09 WESCO-START-UP CASH 20,000.00 146,172.66 RES#2009-658 07106/09 FIRE DEPT IRISH FEST OVERTIME 2,000.00 RES#2009-797 08110/09 WATERLOO MUNICIPAL BAND FYE2010 22 275.00 RES#2009-843 08124/09 NATIONAL CATTLE CONGRESS-ID READERS 2,385.00 RES#2009-1233 12121/09 YOUTH PAVILION MARKETING 25,091.00 RES#2010-091 02115/10 CEDAR VALLEY TECHWORKS-AGRI-TECH 6,000.00 RES#2010-323 05103/10 WLOO POLICE DEPT EVENT OVERTIME 30,000.00 RES#2010-323 05103110 WATERLOO MUNICIPAL BAND FYE11 BUDGET 20,000.00 RES#2010-323 05103110 GOLF TV ADVERTISING CAMPAIGN FYE11 BUDGET 5,000,00 RES#2010-323 051031101 LOU HENRY HOOVER SCULPTURE GARDEN 15,000.00 RES#2010-323 05103/10 UNITED SISTERS OF BHC 6,000.00 RES#2010-323 05/031101 FRIENDS OF NATIONAL CATTLE CONGRESS 5,000.00 RES#2010-323 05103/10 WATERLOO COMMUNITY PLAYHOUSE 688.23 RES#2010-323 05103/10 GROUT MUSEUM 10,000.00 148,439.23 RES#2010-649 07126/10 WATERLOO FIRE RESCUE 51000,00 RES#2010-683 06102/10 MAIN STREET on behalf of Public Market 5,000.00 RES#2010-940 10118/10 CV SPORTS&ENTERTAINMENT COMMISSION 2,000.00 RES#2010-940 10118110 AIRPORT MARKETING 4,800.00 RES#2010-997 11108/10 GROUT MUSEUM 8,000.00 RES#2011-247 04104/11 WATERLOO COMMUNITY PLAYHOUSE 1,736.38 RES#2011-247 04104111 UNITED SISTERS OF BHC 5,000.00 RES#2011-247 04104111 KIWANIS CLUB-AIR SHOW 10,000.00 RES#2011-247 04104111 WATERLOO HOMECOMING ASSOCIATION 6,000.00 + RES#2011-248 04104111 WATERLOO MUNICIPAL BAND FYE12 BUDGET 21,023.40 RES#2011-428 05116!11 WATERLOO COMMUNITY PLAYHOUSE 1,000.00 RES#2011-428 05/16111 KOINONIA MINISTRIES YOUTH SUMMIT 2011 4,000.00 RES#2011-428 05116111 WATERLOO CULTURAL&ARTS BAHAMAS EXHIBITICON 5,500,00 RES#2011-428 05/16/11 WATERLOO POLICE DEPT EVENT OVERTIME 10,000.00 89,059.78 RES#2011-990 10/10/11 WATERLOO CULTURAL&ARTS MARKETING 10,000.00 RES#2011-990 10/10/11 WATERLOO LEISURE SERVICES GOLF MARKETING 5,400.00 red by The Finance Department Pagme12-loib Of 224 2 C[TY OF WATEI�LQ� - HOTEL l MOTCL TAX CCUNCLL„DRTIONARY RE�/EfUE. COUNCIL DISCRETIONARY REVENUE Annual Awards RES#2011-990 10!10111 JAIRPORT MARKETING 7 000.00 RES#2011-1075 11!14111 PUBLIC MARKET GRANT TRANSFER TO LEISURE 5,000.00 RES#2012-142 11!14!11 WATERLOO EXPO SERVICES CORP 15,000.00 RES#2012.473 02113!12 C&A-AMPHITHEATER MARKETING TRANSFER to RAI 30,000.00 RES#2012.142 02113112 LEISURE SERVICES-SPORTSPLEX MARKETING 10,000.00 RES#2012-142 02113!12 POLICE-EVENT OVERTIME 20,000.00 RES#2Q12-143 02113/12 WATERLOO MUNICIPAL BAND FYE13 BUDGET 20,000.00 l RES#2012-545 06/04112 NORTH END ARTS&MUSIC FEST 5,000.00 RES#2012-545 06!04112 ASPIRE THERAPEUTIC RIDING PROGRAM 4,000.00 131,400X0 RES#2012-871 08!27112 PURCHASE DUNSMOOR HOUSE 35,279,00 RES#2013-199 03118113 GROUT MUSEUM DISTRICT 500.00 i RES#20 13-199 03118113 WATERLOO MUNICIPAL BAND FYE2014 BUDGET 20,000.00 RES#2013-199 03118113 CEDAR VALLEY SPORTS&ENTERTAINMENT COMM 2,000.00 RES#2013-199 03118113 WATERLOO HOMECOMING ASSOCIATION 8,000.00 RES#2013-199 03118113 NORTH END CULTURAL CENTER 51000.00 RES#2013-199 03118113 LEISURE SERVICES-GOLF ADVERTISING 6,000.00 11 RES#2013-462 06!03!13 ASPIRE THERAPEUTIC RIDING PROGRAM 6,500,00 RES#2013-462 06!03113 POLICE-FY13 EVENT OVERTIME 25,000.00 108,279.00 RES#2013-734 09!03113 1 SPECK WALKABLE COMMUNITIES EVENT 2,666.00 RES#2013.877 10!28113 MAIN STREET WATERLOO 6,000m RES#2013.877 10128113 SOCIAL ACTION,INC. 10 000.00 RES#2013-877 10128!13 POLICE-FY14 EVENT OVERTIME 25 000.00 RES#2014-177 03/10/14 KIWANIS CLUB OF WATERLOO-AIR SHOW 15 000.00 RES#2014-177 03/10/14 NORTH END CULTURAL CENTER 5,000.00 RES#2014-301 04/28/14 WATERLOO MUNICIPAL BAND FYE2015 BUDGET). 20 000.00 RES#2014-301 04128/14 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00 RES#2014-301 04128114 LEISURE SERVICES-GOLF ADVERTISING 9,000.00 RES#2014-301 04!28114 GROUT MUSEUM DISTRICT-TOUR OF MY TOWN 0.00 99,666.00 RES#2014-725 08!18114 CEDAR VALLEY SPORTSPLEX MARKETING 10,000,00 RES#2014-815 09!15114 POLICE-FY15 EVENT OVERTIME 25 000.00 RES#2014-815 09115!14 YWCA WEEK WITHOUT VIOLENCE 1,000.00 RES#2015-239 04106!15 WATERLOO HOMECOMING ASSOCIATION 10 000.00 RES#2015-239 04106115 LEISURE SERVICES-GOLF ADVERTISING 91000,001 RES#2015-239 04106!15 NORTH END CULTURAL CENTER 5,000,01) RES#2015-239 04106115 SOCIAL ACTION INC. 10 000.00 RES#2015-239 04!06115 WATERLOO MUNICIPAL BAND FYE2016 BUDGET 20,000.00 RES#2015-239 04!06115 RIVERLOOP ASSOCIATION INC. 10 500.00 RES#2015-531 06/29/15 GROUT MUSEUM-VIETNAM VETS EXHIBIT 10,000.00 110,500.00 RES#2015-583 07/20/15 CEDAR VALLEY SPORTSPLEX MARKETING 10 000.00 RES#2015-583 07!20115 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00 RES#2015-790 09!28!15 LEISURE SERVICES-RIVERFRONT STADIUM VIDEO BO 10 000.00 RES#2015-790 09128!15 POLICE-FYE16 EVENT OVERTIME 41 000.00 RES#2016-91 02!01116 MAIN STREET 10 000.00 RES#2016-91 02!01!16 WATERLOO MUNICIPAL BAND FYE2017 BUDGET 20,000.00 RES#2016-313 04!25116 NORTH END ARTS&MUSIC FEST 2,323.80 RES#2016.313 04!25!16 LEISURE SERVICES-GOLF ADVERTISING 9,000.00 e RES#2016.313 04125!16 RIVERLOOP ASSOCIATION,INC. 17,400.00 RES#2016.313 04125!18 JESSE CpSBY CENTER YOUTH EMPLOYMENT FROG 5,000.00 131,723.80 RES#2016,661 08/15115 ASPIRE THERAPEUTIC RIDING PROGRAM 7,500.00 RES#2016-661 08115!16 CEDAR VALLEY SPORTSPLEX MARKETING FY17 11 000.00 m RES#2016-661 08115!16 UNION BAPTIST CRUSADERS DRILL TEAM 5,000.00 RES#2016-962 12112!16 FRIENDS OF HARTMAN RESERVE 20,000.00 RES#2017-317 04124!17 BOSNIAN CULTURAL FOUNDATION 10 000.00 RES#2017-317 04124117 WATERLOO HOMECOMING ASSOCIATION 10 000.00 RES#2017-317 04/24/17 MAIN STREET WATERLOO 10,000.00 RES#2017-317 04124/17 LEISURE SERVICES-GOLF ADVERTISING 10,000.00 RES#2017-317 04124/17 NORTH END CULTURAL CENTER 5,000.00 RES#2017-317 04!24117 ASPIRE THERAPEUTIC RIDING PROGRAM 8,000.00 RES#2017-317 04124117 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00 126,500.00 RES#2017-774 09118117 WATERLOO MUNICIPAL BAND FYE2018 BUDGET 20,000.00 RES#2017-774 09118117 CEDAR VALLEY SPORTSPLEX MARKETING FY18 11,250.00 RES#2017-865 10116117 LEISURE SERVICES EVENT SHUTTLE 11,200.00 RES#2018-349 05121118 NORTH END CULTURAL CENTER 5,000.00 RES#2018-349 05!21118 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 6,000.00 RES#2018-349 05121118 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00 RES#2018-349 05121118 LEISURE SERVICES-GOLF ADVERTISING 15,937.00 RES#2018-349 05121118 LEISURE SERVICES EVENT SHUTTLE 3,375.00 RES#2018-349 05/21/18 ASPIRE THERAPEUTIC RIDING PROGRAM 8,000.00 RES#2018-349 05121118 WATERLOO MUNICIPAL HAND FYE2019 BUDGET) 21,000.00 131,762.00 °. ... T.OTAL EKPE.NDITURES.., ,,2,09T202 53 l 7D7 2[6;13 fired by The Finance Department Pag&475A of 224 CITY OF WATERLOO Council Communication Resolution approving application for an Iowa DOT Traffic Safety Grant for conducting a vision zero workshop, towards eliminating pedestrian, bicycle and motorized vehicle deaths and severe injuries from traffic crashes, to improve public safety and quality of life, and authorize the Mayor to execute said document. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date "1)-•i fic O eralnons Evens, t:,eAni) Approved '7/25l2018 ... 1036 AM Resolution approving application for an Iowa DOT Traffic Safety Grant for conducting a vision zero workshop, towards eliminating pedestrian, bicycle SUBJECT: and motorized vehicle deaths and severe injuries from traffic crashes, to improve public safety and duality of life. and authorize the Mayor to execute said document. Submitted by: Submitted By: Mohammad Elahi, Traffic Engineer Recommended Action: Approve Resolution The main purpose of the workshop will be to prepare the background for a Summary Statement: Waterloo/regional vision zero fatalities policy and action plan. The workshop will be a starting venue to introduce the concept of vision zero. Expenditure Required: $6,800.00 Source of Funds: 100% - Iowa DOT Grant Policy Issue: Goal 2: Strategy 2.2- enlist all City departments and staff members to promote a safer community. Every year 4 to 5 people die in traffic related crashes in Waterloo. Many Background Information: more are injured some of whom become crippled for life. Sufferings from traffic accidents are preventable. Death and injury while operating a motorized vehicle,bicycling, or traveling on foot must be eliminated. Page 178 of 224 CITY OF WATERLOO Council Communication Resolution approving application for an Iowa DOT Traffic Safety Grant for traffic signalization of Greyhound Drive and the West Ridgeway intersection, and authorize the Mayor to execute said document. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date "fi-@frfnc Om-alnons Evei, L: e min) Approved 7/25/2018 ... 10.37 AM Resolution approving application for an Iowa DOT Traffic Safety Grant for SUBJECT: traffic signalization of Greyhound Drive and the West Ridgeway intersection, and authorize the Mayor to execute said document. Submitted by: Submitted By: Mohammad Elahi. Traffic Engineer Recommended Action: Approve Resolution Summary Statement: The application is for installing traffic signals and four(4)monitoring cameras and connecting to the fiber optic network. Expenditure Required: $165,000.00 Construction cost of$165,000.00- 100% Grant City will be responsible for design- GO Bond Source of Funds: Policy Issue: Goal 2: Strategy 2.2- Enlist all City departments and staff members to promote a safer community. The intersection as been experiencing an increase in number of right angle Background Information: crashes including injury crashes. Traffic is expected to increase with new developments. Page 179 of 224 CITY OF WATERLOO Council Communication Resolution approving application for an Iowa DOT Traffic Safety Grant for Traffic signalization of Vinton Avenue and Independence Avenue intersection, and authorize the Mayor to execute said document. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date "fi-@frfrnc Om-alnons Even, L: eA.nn Approved 7/25/2018 ... 10.55 AM Resolution approving application for an Iowa DOT Traffic Safety Grant for SUBJECT: Traffic signalization of Vinton Avenue and Independence Avenue intersection, and authorize the Mayor to execute said document. Submitted by: Submitted By: Mohammad Elahi. Traffic Engineer Recommended Action: Approve Resolution Summary Statement: The application is for materials to install traffic signals. Expenditure Required: $87,000.00-materials $28,000.00- 5 monitoring cameras and fiber connection(city's cost) Iowa DOT Grant- 100% of material costs. Source of Funds: GO Bond- Cameras, fiber connection and design Policy Issue: Goal 2 - Strategy 2.2- Enlist all City departments and staff members to promote a safer community. Background Information: The intersection has been experiencing injury crashes partially due to sight distance situation. Page 180 of 224 CITY OF WATERLOO Council Communication Resolution approving installation of two (2) 25 MPH speed humps in the 3900 block of Memory Lane and rescinding Resolution No. 2018-496. City Council Meeting:7/30/2018 Prepared: 7/24/2018 REVIEWERS: Department Reviewer Action Date "fi-@frfrnc Om-alnons Even, t: eA.nn Approved 7/25/2018 ... 10.39 AM SUBJECT: Resolution approving installation of two (2) 25 MPH speed humps in the 3900 block of Memory Lane and rescinding Resolution No. 2018-496. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Two (2) speed humps are proposed to be installed upon approval- one(1) Summary Statement: 125 ft. north of Carnation Drive and one (1) 240 ft. south of US 218. Speed humps will be installed by Street Department Expenditure Required: Approximately $600.00 each for materials Source of Funds: Road Use Tax Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. A speed hump petition was signed by the neighborhood residents. Memory Lane was investigated. Speed data was conducted from 9/13/17 thru 9/19/17 Background Information: and resulted in the 85th percentile driving approximately 10 miles over the speed limit. There were two (2) cased crashes and evidence of numerous instances of a vehicle leaving the roadway on the curves. Page 181 of 224 CITY OF WATERLOO Council Communication Resolution approving award of bid to Spahn& Rose Lumber Company of Jesup, Iowa, in the amount of $134,610.00 in conjunction with the purchase and construction of a 60 ft. by 80 ft. pole building at the City's Yard Waste Site, and approving contract, bond and certificate of insurance, and authorize the Mayor and City Clerk to execute said documents and rescinding resolution 2018-370. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date "p r,if ic. Operafions Ifigby, Nfancy Approved 7/25/018 ... 12.25 PM Resolution approving award of bid to Spahn& Rose Lumber Company of Jesup, Iowa, in the amount of$134,610.00 in conjunction with the purchase SUBJECT: and construction of a 60 ft. by 80 ft. pole building at the City's Yard Waste Site, and approving contract, bond and certificate of insurance, and authorize the Mayor and City Clerk to execute said documents and rescinding resolution 2018-370. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution This building will be used to house the grinder and shredder allowing Summary Statement: mechanics to perform maintenance and repairs at the site. Also included will be an office and restroom facilities. The cost of$8,750.00 was not included in the previous approved Resolution 2018-370. Expenditure Required: $134,610.00 Source of Funds: Sanitation Funds Policy Issue: Strategy 4.5: Maintain and develop community services and city facilities that support quality of place. Machinery and equipment sit outside in the elments during winter months. Background Information: This equipment is moved to the Public Works Central Garage to be maintained and repaired by a private semi trailer. This would eliminate that cost and down time along with prolonging the life of the equipment. Page 182 of 224 CITY OF WATERLOO Council Communication Resolution approving award of bid to Thompson Truck& Trailer of Dubuque, Iowa, for the purchase of two (2) 2019 single axle snow control(plow), 37,000 gross vehicle weight dump trucks, in the amount of $150,964.00 each. City Council Meeting:7/30/2018 Prepared: 7/25/2018 REVIEWERS: Department Reviewer Action Date "1)-•iffic O eralnons if g,[)y, Nmm::y Approved 7/26/:018 ... 12.42 P Resolution approving award of bid to Thompson Truck& Trailer of SUBJECT: Dubuque, Iowa, for the purchase of two (2) 2019 single axle snow control (plows 37,000 gross vehicle weight dump trucks_, in the amount of $150,964.00 each. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Summary Statement: On a rotating basis, trucks are needed to replace trucks taken out of service for a number of work related projects, including snow removal. Expenditure Required: $150,964.00 for a total of$301,928.00 Source of Funds: GO Bond funding 413-19-7100-2117 &416-19-7100-2117 Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Page 183 of 224 CITY OF WATERLOO Council Communication Motion approving request of Great Properties, LLC for an extension to repair sidewalks at 1018 Denver S treet. City Council Meeting: 7/30/2018 Prepared: 7/2/2018 REVIEWERS: Department Reviewer Action Date Er)&ee6ng KMIISOm1, Jani�e Approved 7/24/2018 5033 PM (I Ierk. Office lfig,[)y, 1' am.,,,y Approved 7/24/2018 5-34 PM ATTACHMENTS: Description Type D 1018 1.)en v er S t Great 11roperdes I.J..,(.' Covet Menlo Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Recommended Action: Approve request for extension. Extension of no later than September 1, 2018 for the FY 2018 Sidewalk Summary Statement: Repair Program- Zone 8, due to the current street reconstruction of Denver Street. Permit has already been issued. Page 184 of 224 RECEI C11YENGINEERS uor 4r 1,7 es LLC. Great 11'roperti f 1610 E Ridgeway 'Waterloo, 702 EIN 30-0622734 i r 319-883-177.9 For Deposit onlY r _ _ Page 185 of 224 CITY OF WATERLOO Council Communication Board of Adjustment minutes of May 2, 2018. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date Plar)rn'pr)g;& Zonkig Schroeder, Axie Approved 7/24/201 ... pp-48 AM t]errk Off-we fIng))y, 1" ar�cy Approved 7/24/2018 ... 12-38 PNI ATTACHMENTS: Description Type BOA.irrr:ira tes Covet Mcrarrr SUBJECT: Board of Adjustment minutes of May 2018. Submitted by: Submitted By: Page 186 of 224 MINUTES OF THE WATERLOO BOARD OF ADJUSTMENT REGULAR MEETING HELD ON MAY 22, 2018 IN THE HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL Chairperson Condon called the regular meeting of the Waterloo Board of Adjustment to order at 4:00 p.m. Board members in attendance were: Brad Condon, Jeri Thornsberry,John Beckman, Sandy Goldsberry and John Chiles.Absent: None. Staff in attendance was: John Dornoff, and Aric Schroeder. I. Approval of the agenda May 22, 2018 agenda. It was moved by Goldsberry and seconded by Chiles to approve the agenda as submitted. Motion carried unanimously. II. Approval of the Minutes of the Regular Meeting on.April 24, 2018. Goldsberry noted that in the last sentence of the 2nd request the word "were" should be used instead of"where". It was moved by Thornsberry, seconded by Chiles to approve the minutes of the April 24, 2018 Regular Meeting as amended. Motion carried unanimously. III. Decision Items 1. Request by Abdulah Skrgic and iamaat Kewser for a special permit to convert 1.880 SF of retail space into a religious facility, located within a X-2" Commercial District located at 1945 East Mitchell Avenue. Dornoff gave the staff report. Board member Condon asked if the sidewalk would be required if it was not a special permit application and if the special permit goes with the applicant or the land. Schroeder answered yes that it would not be required except for the special permit and gave the reasons for the request and that the special permit goes with the land so if another church wants to locate in the same space they could. Goldsberry asked for clarification if it was the applicant requesting the special permit not the land owner which Schroeder confirmed but noted that the property owner also signed the application. Beckman asked in the staff report if it should be West High School instead of East High School to which Schroder responded yes. Beckman asked the applicant if it was a new church, how many members, what time would they be having services, and if there was two entrances/exits to which the translator for the applicant said yes, they have broken off from their previous church and have about 80 families, and they have their main services on Friday at noon,they also have prayer 5 times per day and yes they have two entrances/exits. Schroeder asked which entrance would be the primary and the translator stated that it would be the one facing the U-Haul facility, on the west side of the building. Chiles asked if it was the property owner who would be responsible for taking care of the facility and if the church moved would the building be able to be used for other purposes to which Schroeder responded that as part of lease agreement, the applicant likely would need to maintain the property but ultimately it falls to landowner to ensure it is maintained and if the church moved out as mentioned it could be used as another church or any other permitted "C-2" Commercial District use, but if it was another use that required a special permit it would have to come back to the Board of Adjustment. Page 187 of 224 BOARD OF ADJUSTMENT May 22,2018 Minutes Condon asked if they were aware of the requirement for the sidewalk to which Dornoff responded that he told both the applicant and the landowner of the requirement for the sidewalk. 1. It was moved by Thornsberry, seconded by Goldsberry to approve a request by Abdulah Skrgic and famaat Kewser for a special permit to convert 1,880 SF of retail space into a religious facility, located within a "C-2"Commercial District, located at 1945 East Mitchell Avenue with the conditions including 1) That the site plan meets all applicable city codes, regulations, etc., including but not limited to buffers,parking, drainage, landscaping, etc., except as approved by the Board of Adjustment 2) that a sidewalk be constructed along Mitchell Avenue between the two driveways. Motion Carried unanimously. Discussion None IV. Adjournment It was moved by Beckman,seconded by Chiles, to adjourn the meeting at 4:22 p.m. Motion carried unanimously. Sincerely, John Dornoff Planner I Page 188 of 224 CITY OF WATERLOO Council Communication Airport Board Meeting minutes, May 22, 2018. City Council Meeting:7/30/2018 Prepared: 7/12/2018 REVIEWERS: Department Reviewer Action Date Airport Kasp arn, pC:X'nth Approved //G 3/201 ... 9.24 AM t]erk Off-we 1pnz a)y, 1" ar�cy A.pproved 1 8/.'018 ... 3o20 PM ATTACHMENTS: Description Type Airport Board Ma,etinj,, Mirrriiif s, May 22,2018 Covet Merflo SUBJECT: Airport Board Meeting minutes; May 22, 2018. Submitted by: Submitted By:Keith Kaspari. Director of Aviation Page 189 of 224 MINU 'T' ES WATERLOO REGIONAL AIRPORT BOARD Tuesday, May 22, 2018 I. ROLL CALL Arlene Humble, sitting in as Chairperson, called the meeting to order at 12:03 p.m. Board Members Present: Arlene Humble, Scott Voigt, Dr. Linda Allen and Gwenne Berry. Board Members Absent: Charles Needham, Steve Dust and Hugh Field. City Officials Present: Adrienne Miller, Planning and Zoning; Councilmember Margaret Klein. City Officials Absent: Councilmember Chris Shimp. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel and David Hughes, AECOM; Matt Verbraken, AvFlight; and, David Deeds, II. AGENDA AS RECEIVED OR AMENDED Mr. Kaspari asked to amend the agenda to add Item VII. E. Request to Sell/Dispose of Old Equipment. Moved by Ms. Berry, seconded by Dr. Allen, to approve the agenda, as amended. Ayes: 3. Motion carried. III. PUBLIC COMMENTS None. IV. REPORTS A. Airport Director. Mr. Kaspari reviewed his written report and introduced Matt Verbraken, the new station manager for AvFlightlAmerican Airlines. B. Monthly Planning & Development Report—NIA 1 Page 190 of 224 C. Legislative Information Mr. Kaspari stated that the Senate is supposed to put together a multi-year FAA Reauthorization Bill prior to the July 4"'recess. There is very little chance that it will include an increase in the Passenger Facility Charge (PFC), as House and Senate leaders instructed the Members to not insert any problematic or contentious amendments to the proposed House version of the legislation, and moving forward, the Senate version of the legislation reauthorizing the FAA for the proposed 5/6 years. If signed into law, this will result in it becoming increasingly difficult to fund the 10% local match ($100,000) for every $1,000,000 of FAA-funded projects. D. Misc. Monthly Airport Reports Reviewed the YTD Budget, airline stats and fares. Mr. Kaspari stated that he has sent correspondence to an American Airlines fare analyst regarding the higher fares out of Waterloo, as compared to Dubuque, Cedar Rapids and Des Moines. Mr. Kaspari also stated that he finally heard back from American officials regarding setting a meeting date and it will likely have to be in July. He asked Board members to check their calendars and let him know of dates that will work. V. BOARD APPROVAL, A. Approval of Minutes of the April 24, 2018 Regular Meeting Moved by Mr. Voigt, seconded by Ms. Berry, that the minutes of the April 24, 2018 meeting be approved. Ayes: 3. Motion carried. B. Motion to Receive and File April 2018 Expenses Moved by Ms. Berry, seconded by Dr. Allen, that the April 2018 expenses be received and filed. Ayes: 3. Motion carried. VI. OLD BUSINESS A. Update: FY-2018 Budget Outlook for May & June. Ms. Combs reported that she is tracking revenues and expenses to ensure expenses don't exceed projected revenues. 2 Page 191 of 224 B. Update: Parking Lot Project Mr. Kaspari gave an overview of the bid opening and award of the bid to Parking Inc. Concrete contractor started work this morning. C. Presentation: Craig Buscher with Parking Inc Mr. Buscher gave an overview of the TIBA Parking System to be installed and features included, with work scheduled to be completed by June 30th D. Update: Airport Area Construction—Advanced Heat Treat Expansion Adrienne Miller, City Planning, gave an overview of the expansion project at Advanced Heat Treat. Ms. Miller also gave an update on the future rail spur planned to serve the southwest development area. Ms. Miller also stated that Waterloo Water Works would also be expanding both water and sewer utility lines along Leversee Road north to Dunkerton Road to allow for additional expansion of the Mid-Port Industrial Park. Discussion followed regarding the Airport's likely inability to remain self-supporting as farm ground continues to be taken for industrial expansion. E. General Discussion: IDOT Air Service Enhancement Grant Program Mr. Kaspari stated that IDOT may distribute unused Air Service Enhancement funds (approximately $723,000 +/-) between the state's commercial service airports for both Air Service Marketing and IDOT's Airport Improvement Program. Mr. Kaspari would like to see IDOT maintain some of the funds for future air service expansion/enhancement, and have it remain available, for example, as possibly a 50150 match of funds to subsidize a future 3rd daily flight to Chicago. Mr. Kaspari asked if the Board would like him to further explore this possibility, which was met with a resounding yes. Margaret Klein mentioned that the City distributes 10% of the Hotel/Motel tax collected, which is supposed to go to organizations that put "heads in beds". Ms. Klein stated that the Airport puts lots of heads in beds, so there should be some way for the Airport to apply for a portion of these funds. 3 Page 192 of 224 VII. NEW BUSINESS A. Presentation: AECOM Staff to Provide Final Cost Options for Runway 6124 Rehabilitation David Hughes presented additional cost options (project estimates) for future Runway 6124 rehabilitation. David Deeds questioned why the cost to remove the runway, if it is decided to close the runway rather than rehabilitate it, was not listed as an option. B. 2017 Airport Pavement Management Report (Staff Request for Final Project Acceptance) Board discussed final acceptance of AECOM Pavement report. Mr. Voigt stated he would not vote on final acceptance until he has had time to read the report, other Board members concurred. Final acceptance will be voted on at June meeting. C. General Discussion: FY-2019 IDOT CSVI Grant Application Mr. Kaspari stated that he had submitted the application to IDOT for FY-19 CSVI funding, which has been restored to approximately $102,000. The scope of work will include replacing lighting on the main floor of the Terminal, as well as T-Hangars A, B and C; and exterior rehabilitation of T-Hangar Row C. D. General Discussion: Staff Request to Reschedule June Board Meeting to June 19th Mr. Kaspari stated that he will be on vacation during the 4th week of June, so would like to move the Board meeting up on week, to June 19th. Of the Board members in attendance, only Mr. Voigt stated that he would not be able to attend on that date. Mr. Kaspari stated he will reach out to remaining Board members to see if that date will work. E. Staff Request to Sell and/or Dispose of Old Equipment Mr. Kaspari passed out a listing, complete with photos, of old equipment that is no longer being used by airport staff, and requested approval to sell what can be sold and dispose of the rest. Mr. Voigt moved approval of this request, seconded by Dr. Allen. Ayes: 3. Motion carried. 4 Page 193 of 224 VIII. STAFF AND BOARD MEMBER COMMENT None. IX. ADJOURNMENT Meeting adjourned at 1:1 8 p.m. Respectfully submitted, �— �- ) --,t Hugh M. Field, Chairperson 5 Page 194 of 224 CITY OF WATERLOO Council Communication Airport Board Meeting minutes,April 24, 2018. City Council Meeting:7/30/2018 Prepared: 7/12/2018 REVIEWERS: Department Reviewer Action Date Airport Kasp arn, pC:X'nth Approved //G 3/201 ... 9.24 AM t]erk Off-we 1 p nz p)y, T" ars cy A.pproved 1/p /.'018 ... 5-p9 P M ATTACHMENTS: Description Type Airport Board Meetinjp; Mirrriarfes Ap 6l 24,201 Covet Merflo SUBJECT: Airport Board Meeting minutes, Apri124, 2018. Submitted by: Submitted By: Keith Kaspari. Director of Aviation Page 195 of 224 MINUTES WATERLOO REGIONAL AIRPORT BOAR Tuesday, April 24, 2018 I. ROLL CALL Chairperson, Field, called the meeting to order at 12:00 p-m. Board Members Present: Hugh Field, Scott Voigt, Dr. Linda Allen and Arlene Humble. Board Members Absent: Charles Needham., Gwenne Berry and Steve Dust. City Officials Present: Adrienne Miller, Planning and Zoning; Councilmembers Margaret Klein and Chris Shimp. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel and David Hughes, AECOM; David Deeds and Misc. Hangar Tenants. II. AGENDA AS RECEIVED OR AMENDED Moved by Dr. Allen, seconded by Humble, to approve the agenda. Ayes: 3. Motion carried. III. PUBLIC COMMENTS None. Attendees will hold comments for discussion of Item V11. C. IV. REPORTS A. Airport Director. Field asked about Consultant selection. Kaspari stated that the FAA requires airports go through the selection process every 5 years for FAA-funded projects. Field asked for status of Parking Lot Equipment (PARCS) project. Kaspari stated that bids will be opened Thursday, April 26'1', with good interest in this project as Staff submitted copies ofequipment and bid specifications to eight (8) interested parties. Field asked for update on Dallas trip. Kaspari staled he is waiting to hear back from American Airlines' officials after proposing two dates (one May, one .Tune). Might need to go with June date as it is getting rather late to book flights for May. l Page 196 of 224 B. Monthly Planning & Development Report - NIA C. Legislative Information In addition to the information packet emailed, Kaspari stated that the House is working on a multi-year FAA Reauthorization Bill. Kaspari feels there is very little chance of seeing an increase in the Passenger Facility Charge, meaning it will continue to be difficult to fund the 10% local match for FAA funded projects. D. Misc. Monthly Airport Reports Reviewed the YTD Budget, airline stats and fares. Kaspari stated that 151 quarter enplanements were the lowest since the First Quarter of 2014, ALO seems to finally be seeing an uptick in passenger numbers during the second half of April. Kaspari feels the low numbers were the residual effect of the public's uncertainty about American continuing to serve Waterloo_ Also discussed fares and budget, both year-to-date and year-end projections. Moved by Dr. Allen, seconded by Voigt, that reports be received and placed on file. Ayes: 3. Motion carried. V. BOARD APPROVAL A. Approval of Minutes of the March 27, 2018, Regular Meeting Moved by Voigt, seconded by Humble, that the minutes of the March 27, 2018 meeting be approved. Ayes: 3_ Motion carried. B. Motion to Receive and File March 2018 Expenses Moved by Dr. Allen, seconded by Humble, that the March 2018 expenses be received and filed. Ayes: 3. Motion carried. VI. OLS} BUSYNESS A. Update: Board Discussion for a Spring Trip to Dallas for a inceting with American. Airlines. Previously discussed. 2 Page 197 of 224 B. Update: Parking Lot Equipment Replacement Project—Bid Opening April 26t1i. Bid opening as previously discussed. Kaspari stated that some passengers have apparently figured out that they can save money on their parking fees by pressing the lost ticket button, if they have been in the lot for more than a week. Staff often sees $50-plus transactions cancelled, followed by payment of a $35 lost ticket fee transaction (sometimes $25 due to Pay on Foot computer error). Kaspari would like the Board to consider what the lost ticket fee should be set at once new equipment is installed_ Board. asked that this item be brought back to them closer to new system installation. C. Update: Re-Start of 'Taxiway Charlie and Runway 12130 .Joint Repair Construction Project Kaspari reported that construction on Taxiway Charlie is scheduled to restart on Monday, April 30"'_ Runway 6124 lighting has been repaired and the runway will be reopened tomorrow (April 25"). This will give General Aviation pilots an additional option, as Runway 18136 will be closed until the contractors working on Taxiway Charlie have completed the work in the Runway Safety Area (RSA). Discussion followed. V11. NEW BUSINESS A. Update: Budget Outlook for Final Quarter of FY-2018 Staff reported that the budget is very tight as we enter the final two--months; and that Staff will have to hold the line on expenses, as revenues will be well below budget due to decreases in farm and parking lot revenue. B. Concession Revenue Opportunity: Creative Visionary Consulting Kaspari reported that he had been. contacted by a company representative who would like to place a vending inachi.ne in the passenger Terminal containing small travel items, i.e. phone chargers, ear buds, hygiene items. Alae Airport would receive a percentage of sales. Board directed Kaspari to work on an agreement. Page 198 of 224 C. As requested previously by the Board, David Hughes of AI-COM provided an updated presentation for a revised estimate for the current, and/or reduced length and width for Runway 6-24. David Hughes of AECOM, presented multiple proposals and cost estimates, as follows: 1. The reconstruction of the runway in its current length and width (5,400 x 130 and $5.31M); 2. Two-inch mill and overlay at $1.95M; 3. Joint Repair, Crack-Seal and Repainting of all Marking at $290,200; 4_ Two options for a reduced length and width of 3,890 x 75 at PAW and $2.95; and, 5. Two additional options for a reduced length of 3,280 x 75 at $298M and $2.51M respectively. Paving joint, crack-seal repair and pavement remarking, with an approximate 2-year life-span, is estimated to cost $290,200, in contrast with the complete reconstruction of the existing runway, with a 20-year life-cycle estimated. at $5.31 million. This does not include the cost to reconstruct/rehabilitate the associated Alpha taxiway surfaces located adjacent to both Runway 6 & 24 approach ends. Discussion followed, with the Board requesting additional options from those presented above. Any rehabilitation and/or reconstruction would require the City to issue bonds for any level of work, as the FAA deemed the 3rd runway ineligible for AIP funding many years ago. Various meeting attendees provided comments that they had landed on runways at other airports in much worse condition than 6-24 currently is. Kaspari stated that he is not comfortable with leaving the runway open, as-is, due to the liability to the City in event of an accident_ VIII. STAFF AND BOARD MEMBER COMMENT Kaspari stated he will keep the Board informed after hearing from Dale Morris regarding dates for meeting with American Airlines, Field stated he wants AA to be prepared to give a dollar amount they would require to subsidize a 3'-d 11Ight.. either to Chicago or to Dal]as. Humble stated that it would be better to have three flights to Chicago to frill the gaps in the current schedule, especially in case of cancellations_ In contrast, it was pointed out that a daily flight to Dallas would likely create some positive public interest. 4 Page 199 of 224 IX. ADJOURNMENT Moved by Allen; and seconded by Humble, that the meeting be adjourned at 1:33 p.En. Ayes: 3. Motion carried. Respectfully submitted, Hugh _ Field, Chairperson 5 Page 200 of 224 CITY OF WATERLOO Council Communication Waterloo Housing Authority Board minutes of 7/16/18. City Council Meeting: 7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11ousirig AiO,Iiorky Mayer, Soia Approved 7/23/2018 3.27 PM (I ]erk Off-we f I nz a)y, 1" ar�cy A.pproved 7/23/2018 5057 PM ATTACHMENTS: Description Type D W-11A. BOARD MINLYTES 7 16 N Covet Merflo SUBJECT: Waterloo Housing Authority Board minutes of 7/16/18. Submitted by: Submitted By: JULIE DAWSON Page 201 of 224 WATERLOO HOUSING AUTHORITY, Governing Board Minutes Monday July 16, 2018 at 4:45 PM Harold E. Getty Council Chambers—Waterloo City Hall Members Present: Klein,Morrissey,Amos, Juon, Shinstine Motioned by Amos, seconded by Juon,that the Agenda be approved and to approve the minutes from the May 21, 2018 meeting. Ayes: All Motion: Carried. New Business Motioned by Amos, seconded by Juon, to approve a resolution to accept the 2018 HUD Capital fund grant in the amount of$68,272.00. Ayes: All Motion Carried. Motioned by Amos, seconded by Juon, to approve a change order to the Ridgeway Towers PTAC (Packaged Terminal Air Conditioner) Cooling Unit Project (Contract#2018-1) in the amount of$1,650.00 to purchase and install 60 digital thermostats from Dalton PHC. Ayes: All Motion Carried. Motioned by Amos, seconded by Juon, to approve a change to the Housing Quality Standards to require Carbon Monoxide Alarms in all Section 8 assisted units effective September 1, 2018. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve a travel request for the FSS Coordinator, Beverly Cosby, to attend the 2018 FSS Coordinators meeting/training in Des Moines, Iowa on September 14, 2018 with expenses not to exceed $90.00. Julie Dawson,Director, distributed the agenda for this meeting, which had just been received on Friday, July 13, 2018. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve a resolution for the 2018 Section 8 Management Assessment Program Annual Evaluation. (SEMAP) Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve and place on file the Housing Authority report including the Leasing, HAP, and Administrative Fee Utilization Report Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos to adjourn the meeting. Ayes: All Motion Carried. SAM Page 202 of 224 CITY OF WATERLOO Council Communication Historic Preservation Commission minutes of May 15, 2018. City Council Meeting: 7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date lllar)ripr)gl& Zonkig Schroeder, uric Approved 7/24/2018 11.49 AM (I .]erk Off-we f I ng))y, 1" ar�cy A.pproved 7/24/2018 12-38 PNI ATTACHMENTS: Description Type D p111 iin raftes of 5/15/18 Covet Merflo SUBJECT: Historic Preservation Commission minutes of May 15, 2018. Submitted by: Submitted By: Page 203 of 224 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—May 15, 2018—4:30 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:35 p.m. Commission Members in attendance were: Ottesen,Price, and Miller Commission Member(s) absent were: Stevens,Jaacks,Orlando and Jenson Others Present: Pat Morrissey—City Council Representative and John Dornoff-'Planning Staff Approval ofAzenda No Quorum Approval ofMinutes No Quorum Oral Presentations: None Hearin,as No Quorum However, the commission did discuss a proposal by the Youth Art committee to put murals on the Trolley Trail Bridge that goes over Hackett. The commission sees that the bridge could be historical but at this time has no authority over it and is supportive of the proposal to put the murals on the bridge that will hopefully discourage some of the vandalism/graffiti that is happening to the bridge. Reports 1. Main Street The first Friday'Loo of the season was cancelled due to weather. My Waterloo Days will be coming up soon and will be looking for volunteers. There will be a new coffee shop opening up soon replacing a business that moved next door. 2. Silos and Smokestacks. No Report 3. Grout Museum No Report -1- Page 204 of 224 4. Building Update No update on the Rath building although it was noted that it is still not boarded up. Things are not looking good for St. Mary's. The city is attempting to 657A the property to get ahold of the rectory for the Virden Creek project. 5. Walnut Survey Dornoff discussed the difficulties currently going on with the Walnut Survey but hoped to have more information by the next meeting. 6. Smokey Row Rebecca Law-in McCarley owner of SPARK Consulting was theonly bidder on the survey project with a price of$24,425 which is below the estimate of$30,000. 7. Highland About 10 people have called the city about the condition of the alleys in the neighborhood as they are in poor condition. The city is supposed to work on the alleys in the next week or two. There is also be controversy over the fence that the commission approved last month since it was 4 feet instead of 3-feet which is recommend by the design guidelines. It is hoped once the fence is painted it will start to ease fears Discussion Items/Possible Actin Items 1. Banquet 2018 Commission felt that the banquet was a success,having one of the largest if the not the largest crowd ever for a historic banquet. 2. School Art Proiect All felt that the school art project was a success and thought that adding grades 6 through 81"would make it an even better contest. Despite the short time frame the commission still received 16 pieces. If the program is expanded look to have awards for the 3 to 5`'graders,the 6`'to 8`'graders along with an overall winner. It was also noted that public art voting goes through the end of the month. 3. Silos and Smokestacks Training Dornoff noted that he attended a training session that was put on by Silos and Smokestacks on April 30"' Dornoff said that Silos and Smokestacks has started the process of evaluating every single one of their partner sites which will take about two years and during this time Candy Streed will be heading the process and that they will also not be accepting any new partnerships during that time. They will also be working on moving to their new location at during this time. Dornoff said that there were several good sessions that could be of use to the commission including one on fundraising and the other from Travel Iowa. Many of the items discussed by Travel Iowa fit with the CIP request for the past year to create flyers on the neighborhoods and historic districts in the city. -2- Page 205 of 224 4. Design Guidelines Now that the banquet is done it is time for the commission to start looking at the design guidelines again. 5. City Owned Properties/Demo List The city lacks funding for major projects until the new fiscal years starts on July 1st although it was mentioned that the demolition budget might be increased. The city will be demolishing three buildings for the Boys and Girls Club in the Walnut Area. Morrissey asked if there was a demolishing moratorium in the Smokey Row area while the survey is going on but the answer was no. 6. Action Plan Dornoff noted that he has updated the Action Pian and the commission will need to decide what other changes should be made to it. 7. CIP 2019-2023 Dornoff noted that the commission was awarded $20,000 in the CIP to cover the cost of the Smokey Row Area although it looks like it will cost less than that giving the commission some money. Morrissey asked of the commission could ask for donations. Dornoff answered that they could ask for donations however they would not be tax deductible since the commission is not a 501(c)3. Morrissey said that the commission should set a goal of raising$500,000 by 2025. - 8. Website/Report/Data Base No update 9. July Meeting Dornoff said that he put this on the agenda thinking that the commission might want to cancel the July meeting due to the Forum in Des Moines, however since the main part of the conference does not start until Friday he did not see the point now. 10. Iowa Most EndanyredBuildint!2019 Dornoff said that the nomination for Iowa Most Endangered building is due the first of December and would like the commission to think about what building the commission would like to see nominated this year. The commission has been successful the last two years getting a building nominated and would like to see the success continue as it does give good recognition to the city. Adiournment Ottesen adjourned the meeting at 5:17p.m. -3- Page 206 of 224 Respectfully submitted, i John Dornoff Planner I -4- Page 207 of 224 CITY OF WATERLOO Council Communication Complete Streets minutes of March 20, April 10 and May 8, 2018. City Council Meeting: 7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date Plar)ripr)gl& Zonkig Scliroeder, uric Approved 7/24/2018 pp-49 AM (I .]erk Off-we f I ng))y, 1" ar�cy Approved 7/24/2018 12-39 PNI ATTACHMENTS: Description Type D Conipletc Strects nirrrriiifes of'3/20/18 Covet Merl/no D Conipletc Strex,,ts inillriiiifes of'4/10/1K" Covet Menlo D Coinplote, Str(.N.As ininijites of 5/8/18 (."oNleir Memo SUBJECT: Complete Streets minutes of March 20, April 10 and May 8, 2018. Submitted by: Submitted By: Page 208 of 224 Minutes of The City of Waterloo Complete Streets Advisory Committee Meeting March 20, 2018 Meeting was called to order of the City of Waterloo Complete Streets Advisory Committee at 1:35pm March 20, 2018 by Chairperson Cass in the Mollenhoff Room, City Hall, 715 Mulberry Street. Roll Call: Members present were: Felecia Cass, Greg Young, Aric Schroeder, Pat Morrissey, Jeff Bales, and Wayne Castle. Members absent were: Janet Bules, Brent Johnson,Mohammad Elahi, Abraham Funchess, Tom Powers, Kevin Blanshan, Will Frost, Brian Schoon, Paul Hutting and Dan Trelka. Also present: Codie Leseman—INRCOG and John Dornoff-Planning&Zoning Staff It was moved by Morrissey, seconded by Schroeder to approve the minutes of the December 12, 2017 meeting. Motion carried unanimously. Universitv Avenue • The project received a Black Hawk Gaming Grant for$750,000 grant to pay for enhancements. • Bales said that there should be plenty of money for those enhancements especially with bids coming in below estimates. • Pedestrian lights could be added that will provide a better atmosphere similar to US Highway 63. • Cass noted that in the minutes from December that the pedestrian refuges were called into question and asked for clarification to which Bales said he can check with AECOM. • Discussion then turned to the pedestrian crossing between Ansborough and Fletcher. • The break in the median will be at Wallgate so it would be the best location to have a pedestrian crossing where drivers would expect to see people crossing. • Full details on Wallgate will be in phase 3. • Cass stated that she felt Wallgate would be one place that a pedestrian refuge should be installed. • Phase 1 will include the bus stops at North Start • It was also noted that there will be lots of construction in the area between University Avenue in both Waterloo and Cedar Falls,Highway 58Niking in Cedar Falls, and the US Highway 63 construction in Waterloo. • Cass asked when Phase 2 will start to which Bales answered next spring. Infill Policy • Schoon was at another meeting so the discussion on the infill policy will be deferred to next month. • Leseman asked if it would make sense to put off sending this to council for a while. Cass said she felt that it should go to the city council no matter what. Casey's/US 63 Crossing • The committee received no money from the CIP so has no money to assist for this project. • Cass asked if Iowa DOT was willing put in the beacons if Casey's put in a sidewalk on their property. • Schroeder asked if there had been more discussions but there has not as the manager said he needed to talk to corporate • It was also noted that there is ditch drainage, and even if Casey's contributed, it would need city funds. • Suggested that may have better luck with Casey's corporate office. • Will bring topic up again in July. US Highway 63 • Highway 63 at the Canadian National tracks is closed until November of 2019. • A culvert is replacing the pedestrian bridge that crossed US Highway 63 just north of the Canadian National tracks which is in the same location of the former pedestrian bridge. Page 209 of 224 Complete Streets Advisory Committee March 20,2018 • The culvert will be for east/west traffic while the bridge which will have a trail and sidewalk will be for north/south travel. • There was concern expressed about the safety of the culvert and if cameras will be installed. Discussion about the cameras including the concerns of vandalism of them but it was noted that there will be several lights in the culvert. • Leseman asked if the committee is about quality of life do we want surveillance on the trail. • The culvert under Greenhill was used as a template. • There is straight site lines from Logan Avenue through the tunnel to Webster that the police like for their visibility of the proposed tunnel. • It was suggested by Morrissey that the idea of cameras be sent to the Public Safety Committee. • Cass also mentioned that she does not feel safe on the Sergeant Road trail when it goes under University and US 218. • Need to have a perception of safety if people are going to use it. Walnut Neighborhood • Many projects happening in Walnut that may bring traffic congestion. • There needs to be a connection from the US Highway 63 trail to the Park Avenue trail. • Schroeder noted that there is still an issue with connecting the Martin Luther King, Jr. trail to Park Avenue due to East High School and there has been no word from the School District since Schroeder had a meeting with a district representative months ago. Rideeway Avenue • Infill project at Ridgeway and Bethel with the funds from last year's CIP. • It was noted that Wellmarlc stated that sidewalks to schools make good Wellmark Grant projects. • There are still lots of unknowns about the project to reduce Ridgeway from 4 to 3 lanes. It was also noted that there would probably not be enough room for bike lanes due to the narrowness of the road. CII' • There was no funding allocated in the 2019-2023 CIP. • Morrissey noted that Cedar Falls requested$270 million for their CIP. He feels that Waterloo is bigger than Cedar Falls and needs to be more aggressive with projects and the committee should increase its request. • Schroeder noted that he talked to Noel Anderson who stated that if the committee looked at projects that were part of a larger project, there is a better chance of funding, and also suggested getting the infill policy. • Leseman noted that he hopes to have the draft Pedestrian Master Plan done by spring. Projects are scaled for TAP funding. Other Discussion • Morrissey asked about the delineators for Park Avenue. It was noted that the city has 50 posts that can go up at intersections. A grant of$5,000 was also applied for. • Cass asked what affect the Friendship Village project will have but it was noted by Schroeder they are not expanding their footprint just remodeling their existing facilities, and there is existing sidewalk along Park Lane. • Cass said that she will talk to Covenant Medical Center to see if they are still interested in sidewalks for their facility especially with the San Marnan Frontage Road being rebuilt. • Cass also asked Dornoff to note with Spring Break and other holidays come up in order to ensure the committee is properly scheduled. Adjournment Cass adjourned the meeting at 3:18p.m. 2 Page 210 of 224 Complete Streets Advisory Committee March 20,2018 Respectfully submitted, John Dornoff Planner I 3 Page 211 of 224 Minutes of The City of Waterloo Complete Streets Advisory Committee Meeting April 10, 2018 Meeting was called to order of the City of Waterloo Complete Streets Advisory Committee at 1:35pm April 10, 2018 by Chairperson Cass in the Mollenhoff Room, City Hall, 715 Mulberry Street. Roll Call: Members present were: Felecia Cass, Janet Bules, Greg Young,Aric Schroeder, Pat Morrissey, Jeff Bales, Dan Trelka, Paul Hutting, Brian Schoon, Will Frost, Kevin Blanshan, and Wayne Castle. Members absent were: Mohammad Elahi, Abraham Funchess, and Tom Powers. Also present: Codie Leseman—INRCOG, John Dornoff-Planning&Zoning Staff, and Mike Henning—Citizen. It was moved by Bules, seconded by Bales to approve the minutes of the March 20, 2018 meeting. Motion carried unanimously. • Cass noted that Brian Johnson has resigned from the committee. • Morrissey noted that Powers is no longer in a position to be a member of the committee so Schroeder will talk to mayor about a new appointment. Ansborough from US Highway 20 to San Marnan • Bales discussed the project that will add a trail along the west side of Ansborough that will cross San Marnan then head west toward the proposed Sunnyside South area. The main part of the project is to add turn lanes and lights at the intersection of Ansborough and Fisher/Fitzway. The stub heading toward Sunnyside South is part of a development agreement with VGM. • The trail along Fisher was completed by Kwik Star when they built their new convenience store. • Looking to the north the prioritization is do infill along the west side of the road. • Schroeder then went over the long term plans for infill in the San Maman area that is largely owned by VGM. • There will be no sidewalks on the east side of Ansborough south of San Maman due to the narrowness of the area. All-In Grocers Walnut Neighborhood Sidewalk Vacate • Schroeder reviewed the vacate proposal by All-In-Grocers that is proposed to be constructed in the Walnut Neighborhood, and they are looking to vacate a sidewalk on the south side of Walnut that is on the back side of the store where the delivery trucks will be parking. • Bules had concerns about forcing people to make 4 crossings instead of one. • Leseman asked if it would be possible to run a sidewalk from the corner of Clay and Walnut to northwestern corner of the store. • Castle was concerned that that would put pedestrians behind cars stopping at the corner of Clay and Walnut. • Cass asked Schroeder if he would talk to the developers and see if there is an alternative for the sidewalk. • Bules asked how people were going to get from Walnut Court to CVS as most people will not walls along the front of the new grocery store to get to CVS and it was noted a large number of the customers at CVS do not drive there. Draft Pedestrian Plan • Leseman went over the basics of the Draft Pedestrian Plan. • There was several surveys to get people's opinions of what they felt were the important areas, and on top of this list was the Crossroads area where 88%of the people surveyed • Leseman should potential projects on East Ridgeway and West Ridgeway which were two of the highest priority projects along with West 41h and Sunset which was the top residential area project. Page 212 of 224 Complete Streets Advisory Committee April 10,2018 • Also included was a pedestrian overpass that would allow pedestrians to pass over stopped freight trains on East 4th. The estimated cost for conceptual engineering for the project is$20,000 to$25,000. • Another project looked at is a connection from the MLK Jr. Drive trail to Park Avenue which would connect the new bike lanes on Park Avenue to the MLK Jr. trail which is also being looked at for a Civil Rights Trail project. • Final project was on Lafayette Road improvements to Evansdale. • Discussion turned to the proposed upgrades to Lincoln Park and Huting was asked if Bike Racks could be included in the design to which Huting responded it was possible. Next meeting for the Lincoln Park improvements will be May 8th in the multipurpose room at the Cedar Valley Sportsplex. • Cass noted that Jeff Speck recommended that Mulberry be narrowed through downtown. • This is still a draft plan and the final plan will hopefully be ready sometime this summer. Infill Discussion • Schoon handed out copies of the proposed infill policy. • Cass stated that she feels that the council passing the policy is important. • Blanshan asked what the possibilities of the city council passing it were. • Bales said the proposal needs to go through staff before it goes to city council. • Discussion on the city council not wanting things brought to them for approval without having been brought into the conversation beforehand. • Castle suggested having a work session with the city council then it could go to staff to review. • Middle ground might be instead of a work session to just notify the city council of the proposed infill policy during Oral Presentations at a city council meeting. • Cass said she has had luck with having one on one's with the council members. Ansborough and Ridgeway • Schroeder went over the proposed rezone of the property at the southeast corner of Ansborough and Ridgeway for construction of a 5-unit retail center. • Castle stated that there needs to be a pedestrian connection on Ansborough. • Cass and Bules both stated that developers should be required to install sidewalks. • Discussion if the sidewalk should be required on Dixon in addition to Ansborough and Ridgeway despite the presence of utility equipment on the Dixon side of the property near the west driveway. • Castle noted he would abstain as his wife works for the Architect firm for the project. Frost noted he would abstain as he works for the Realty firm for the project. It was moved by Butes, seconded by Morrissey for Cass to write a letter to Anderson that sidewalks should be required on Ansborough, Ridgeway, and on Dixon.Motion carried with two abstaining(Frost and Castle). Other Discussion • It was noted that the organization that applied for the grant for delineators for the Park Avenue bike lanes was turned down. Adjournment Cass adjourned the meeting at 3:IOp.m. Respectfully submitted, John Dornoff Planner I 2 Page 213 of 224 Minutes of The City of Waterloo Complete Streets Advisory Committee Meeting May 8, 2018 Meeting was called to order of the City of Waterloo Complete Streets Advisory Committee at 1:35pm May 8,2018 by Chairperson Cass in the Mollenhoff Room, City Hall, 715 Mulberry Street. Roll Call: Members present were: Felecia Cass,Aric Schroeder,Pat Morrissey,Paul Huting,Brian Schoon,Will Frost, Kevin Blanshan, and Wayne Castle. Members absent were: Janet Bules, Greg Young,Jeff Bales,Dan Trelka,Mohammad Elahi,Abraham Funchess. Also present: Adrienne Miller-Planning&Zoning Staff It was moved by Morrissey,seconded by Huting to approve the minutes of the April 10,2018 meeting.Motion carried unanimously. Walnut Street Sidewalk Vacate for All-In Grocers • Schroeder noted that the vacate was in limbo and was set to be on the May Planning&Zoning Commission agenda but ended up being pulled off for further discussion. • Schroeder noted that Elahi had safety concerns for the request. • Schroeder to report back to the committee in June. Ansboroueh and Ridgeway redevelopment sidewalk review • Schroeder noted that a study was done on the area when Casey's requested to build a gas station and Elahi noted that no other studies were necessary for the current proposal since it was a less invasive project being proposed. • Schroeder to speak with realtor for development to discuss the possibility of sidewalks on the property prior to the 3rd reading at city council. Former St.John rezone on Mulberry(auction/art studios) • Schroeder noted that the condition of a sidewalk to be constructed along Vinton Street was approved as a part of the rezone request. • The additional sidewalk will allow for further connectivity for the neighborhood trail system. Steelsmith Plaza Special Permit request • There is a church being proposed to be located within the back portion of the strip mall. • Committee noted that there should be a sidewalk constructed connecting the front parking lot to the back of the building as a condition of the request. Consideration to move reeular meeting to 3`d Tuesday of each month • Schroeder noted that moving the meetings to the third Tuesday of each month would allow for the conunittee to discuss planning and zoning commission agenda items before they go before the planning and zoning commission. This would allow the committee to make recommendations on requests. It was moved by Morrissey,seconded by Schoon to amend the administrative rules to have meetings on the third Tuesday of each month at 1:30 pm in order for the committee to discuss items for the following months Planning and Zoning Commission meeting.Motion carried unanimously. Infill Policy Adoption • Committee reviewed policy prior to meeting • Committee to take to city staff for feedback then to city council Page 214 of 224 Complete Streets Advisory Committee May 8,2018 • Castle noted that he will be working with Cody to correlate the infill policy with the Pedestrian Master Plan. Castle also noted that the Pedestrian Master Plan was for specific areas and the policy is an overall plan for the city. It was moved by Schoon,seconded by Blanshan to send the preliminary plan to city staff for review and request comments back to Cass by June 15".Motion carried unanimously. Park Avenue Delineators • Never received grant • Less than$50,000 of funds to work with Wellmark Grant • Smaller match grant application due June 8"' • An additional grant is available later in the year • Castle is going to apply for grant using existing bond money as match in August Other Proiect Status Update • Hwy 63 and University Avenue are under construction • Frost inquired about a pedestrian bridge on 4t'Street at the rail road crossing • Frost questioned if there were any further discussions on the conversion of one-way streets downtown into two-way streets. Adjournment Meeting Adjourned 3:15p.m. Respectfully submitted, a' Adrienne Miller Planner II 2 Page 215 of 224 CITY OF WATERLOO Council Communication Community Development Board Meeting minutes of June 2018. City Council Meeting:7/30/2018 Prepared: 7/18/2018 REVIEWERS: Department Reviewer Action Date t:'omrym ujru4yl)eveloprrent fflgp:)y, Nmey Approved 7/25/201 ... 11-07A.M t errk Off-we l p ng )y, T" ars cy Approved 7/25/2018 ... 11-07 AM ATTACHMENTS: Description Type D t: WTJII:mrb ty Devellopmm:-mit Board Meefireg Ml rmu~ictes pule Covet Merimmmm 018 SUBJECT: Comb unity Development Board Meeting minutes of June 2018. Submitted by: Submitted By: Rudy D. Jones, Community Development Director Recommended Action: approval Page 216 of 224 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING June 19,2018 The regular meeting of the Community Development Board was held in the council chambers at City Hall at 715 Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday,June 19, 2018. Members present: Maxine Tisdale, Donald Share,Jason Verbraken,John Chiles and Angela Weekley Members absent: Lisa Munoz and Precious Clark Also present: Rudy D. Jones, Community Development Director;Eric Kramer, Intake Specialist; Angie Fordyce, Community Development Coordinator;Anita Merfeld,Administrative Secretary;Matt Chesmore, Senior Rehab Specialist; Jerome Amos, City Council A.APPROVAL OF THE AGENDA Chairperson John Chiles asked for a motion to approve the agenda. It was moved by Tisdale,and seconded by Verbraken to approve the Agenda. Motion carried. B.APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MAY 15,2018. Chairperson Chiles requested additions or corrections to the minutes for the regular meeting May 15, 2018. There were none. It was moved by Verbraken,and seconded by Tisdale to approve the minutes of the regular meeting on May 15,2018 as presented. Motion carried. C. OLD BUSINESS 1.Update on Staff The hiring process was completed for the Intake Specialist and Senior Rehabilitation Specialist; Eric Kramer and Matt Chesmore were introduced to the board. 2.Lead Grant Award Benchmarks were handed out and Community Development is on track or ahead of our goals for our second quarter. We discussed more avenues to take in regards to advertising. We talked about the billboards that Lamar has agreed to provide for us as a free public service.A current billboard is on West 11"' Street. E. NEW BUSINESS 1. Endorse Rehabilitation Contracts for May 2018. It was moved by Tisdale and seconded by Share to endorse the rehabilitation contracts for May 2018.Motion carried. 2. Neighborhood Services Report Jones touched on the Neighborhood Services report. 3. HUD Monitoring Report HUD has 45 days to provide us a written report on our monitoring,visit and Community Development has 30 days to respond to their findings. 4. New Income Guidelines Angie presented the new income guidelines that went into effect on 6/l/2018. F. DISCUSSION ITEMS 1.National Community Development Association 49th Annual Conference Angie discussed some of the training she attended in Long Beach; a couple classes were very informative. Community Land Trusts and Rehab Loan programs will be very beneficial in regards to our programs in the future. The Caucus meeting for Regions 51718 had very little representation from the Midwest area. ADJOURN MEETING. .With no further business it was moved by Tisdale,and seconded by Verbraken to adjourn the meeting. Motion carried. The Chair declared the:meeting adjourned. Respectfully submitted, Maxine Tisdale Page 217 of 224 Board Secretary CITY OF WATERLOO Council Communication Waterloo Leisure Services Commission Board minutes of May 8, 2018. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date 1 c nsure Services Paral Approved 7/23/201 ... 10-11 AM t]errk Off-we fIng))y, 1" ar�cy A.pproved 7/23/2018 ... pp-46 AM ATTACHMENTS: Description Type SUBJECT: Waterloo Leisure Services Commission Board minutes of May 8, 2018. Submitted by: Submitted By: Page 218 of 224 u y 9. MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, May 8, 2018 Waterloo Leisure Services 1101 Campbell Avenue Sharon Samec called the meeting to order at 7:30am. Present: Sharon Samec, Don Huff, Jayden Spencer, Tom Powers, Brenda Durbahn, Staff: Paul Huting, JB Bolger, Todd Derifield, Chris Dolan, Travis Nichols, Bill Bachman, Mark Gallagher, Waterloo Courier Tim Jamison. Absent: Bob Bamsey, Brenton Shavers, Council Liaison Steve Schmitt Sharon Samec called for motion for approval of the agenda. Motion to approve agenda by Tom Powers second by Brenda Durbahn Ayes: All. Nays: None Sharon Samec called for motion for approval of the 04/10/2018 meeting minutes. Motion by Tom Powers to approve minutes, second by Don Huff. Ayes: All Nays: None Sharon Samec called for approval of the bills. Questions were answered. Motion by Don Huff to approve bills, second by Brenda Durbahn. Ayes: All Nays: None LINCOLN PARK PLAN UPDATE A public open house will be held Tuesday, May 8 at 5:30pm at the SportsPlex. This will provide the public with a chance to view preliminary plans and ask questions. CEDAR VALLEY SOCCER COMPLEX PROPESED IMPROVEMENTS Chris Worthly, CVSC Director of Soccer Operations, was present to review proposed improvements to the Cedar Valley Soccer Complex. The complex is about 15 years old, looking to update three of fields. Looking to add lighting to another field. The improvements will hopefully bring in high school activities. Sharon Samec asked for a resolution to support the proposed improvements at the soccer complex, motion by Don Huff, and second by Brenda Durbahn. Ayes: All Nays: None CITY HR DIRECTOR POLICY PRESENTATION Lance Dunn, HR Director gave a presentation on the City Policy for Discrimination, Harassment and Retaliation. The policy was reviewed. The policy will be distributed to all Leisure Services employees. STAFF UPDATES Young Arena -- Chris Dolan The Black Hawks season ended over the weekend. Changes during the last season were reviewed: shuttle bus for parking, sky boxes, on site paramedics. lee rates are being reviewed and staff will be proposing a rate increase. Staff is working with the CV Sports commission to host a small college wrestling tournament in 2019. Page 219 of 224 Construction — Travis Nichols Crew is running the 5 day garbage. Working on general maintenance in the parks, the landing at the Boat House, and Marks Park along with the downtown crew. There was a minor flood event over the weekend leaving debris to be cleaned up. All park restrooms are open. Forestry — Todd Derifield Crews continue to work on ash tree removals. They have completed 3,716 ash tree removals since January 2014. There are approximately 900 still to be removed. We have a contract for removal of 687 stumps. Tree planting in Kingsley Neighborhood on Prospect Blvd went well, approximately 70 volunteers helped with planting 76 trees. A contractor is planting in Liberty Park and Valley Drive. Plant Some Shade tree distribution was May 3rd. 205 trees were sold and distributed. Mowing has started, y seasonal staff will be starting after they get done at school. u Golf and Downtown Area — JB Bolger Courses were opened for the fourth time this season. Working out the details of having starters as volunteer positions. The recent flood event caused downtown areas to be barricaded, and debris will need to be cleaned up. JB attended meetings discussing the raising and lowering of the bladder on the river. The Street Scape being planned along Commercial, Westfield, and Jefferson will be a challenge to maintain. There has been decent success with the geese eviction at Gates Golf course. The count went from estimated 200 down to 4 pairs. Sports and SportsPlex — Mark Gallagher Staff has the ball diamonds ready to go. Pools are being prepped for the season. The waterline to Byrnes pool needs to be replaced. The Travel League baseball softball is going well. The Court Kings are playing at the sportsplex and Run the Bases will be held May 19th. The next regular Leisure Services Commission Meeting will be held Tuesday, June 12, 2018 at the 1101 Campbell office. Brenda Durbahn will not be at the June meeting. Sharon Samec asked for motion to adjourn. Motion by Don Huff to adjourn, second by Brenda Durbahn. Adjourned at 8:25am. Brenda Durbahn, Secretary Signed Ws Uate Page 220 of 224 CITY OF WATERLOO Council Communication Communication from the Waterloo Cultural&Arts Department on the notice of the conclusion of employment for Lonzo Coleman, Maintenance I, effective July 6, 2018 with recommendation of approval of payout of $8,511.43 for unused benefits. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in na ti 11eso urccs 1:9monm n, 1 amm e Approved 1/11/2018 .. 4.17 PM (.1 erk Office 1pp;by, 114ammmcy Approved '7/18/2018 5.21 PM ATTACHMENTS: Description Type Communication from the Waterloo Cultural&Arts Department on the notice SUBJECT: of the conclusion of employment for Lonzo Coleman, Maintenance I, effective July 6, 2018 with recommendation of approval of payout of 58,511.43 for unused benefits. Submitted by: Submitted By: Page 221 of 224 CITY OF WATERLOO , IOWA CITY HALL 715 MULBERRY STREET 50703 w Today's Date: 711012016 Effective Date: 71612018 Employment Date: 121211983 To: City Council Members Re: Notice of Severance RETIREMENT DATE TO BE on JULY 06,2018 Department Waterloo Cultural&Arts Department Job Title/Classification Maintenance 1 This is to report that the employment of LONZO COLEMAN with the City of Waterloo has been severed by reason of: Ll Retired Disability Related ❑ No Yes Cl Resigned El Termination Other In accordance with City Policy,it is requested to allow payment which consists of the following: Benebts Tota!Hours (x)Haurdy!?ate Total Payout 2019-Accr Vac. Vacation-Accrued 102 $ 22.77 $ 2,322.54 2018-Earn Vac Vacation-Current 159.6 $ 22.77 $ 3,638,65 FY2018 Sick Usable Sick Leave 96 $ 22.77 (x)25% $ 546.46 Frozen Sick Leave 80 $ 22.77 (x)60% $ 1,092.96 FY2019 Earn Personal Hours 32 $ 22.77 $ 728.64 BIRTHDAY 6/10/18 8 $ 22.77 $ 182.16 _ i Unscheduled Leave $ 22.77 $ - FY2019 Sick Other Pay 0 $ 22.77 (x)25% $ - Tota!Payment $ 8,511.43 Comments: Approved by ;„,,,,_ Date 711012018 Human Resources - ,� Date o” Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Updated 6128111 t I Council Agenda Date: ❑ Accruals [,.,]Status ❑-9 Page 222 of 224 CITY OF WATERLOO Council Communication Communication from the Waterloo Public Library on the notice of the conclusion of employment for Cathy R. Riechmann, Library Assistant, effective July 6, 2018 with recommendation of approval of payout of$6,431.94 for unused benefits. City Council Meeting:7/30/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in na ti 1�eso urccs p:9monm n, 1 amm e Approved 7/11/2018 .. 4:17 PM (.1erk Office Ifigby, 114ammmcy Approved '7/18/2018 5.20 PM ATTACHMENTS: Description Type Communication from the Waterloo Public Library on the notice of the SUBJECT: conclusion of employment for Cathy R. Riechmann; Library Assistant effective July 6, 2018 with recommendation of approval of out of $6,431.94 for unused benefits. Submitted by: Submitted By: Page 223 of 224 l CITY OF WATERL009 IOWA CITY HALL 715 MULBERRY STREET 50703 w q 4 ' Today's Date: 711112018 Effective Date: 71612018 Employment Date: 31411977 To: City Council Members Re: Notice of'S'everance r Department Libra! Job Title/Classification Library Assistant This is to report that the employment of Cathy R.Riechmann f with the City of Waterloo has been severed by reason of: D Retired Disability Related D No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy,it Is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rate Total Payout Vacation-Accrued 68 $ 23.22 $ 1,578.96 Vacation-Current 1 193 $ 23.22 $ 4,481.46 Usable Sick Leave 0 $ - (x)25% $ - Crozen Sick Leave (x)60% $ Personal Hours $ l Plus Time 8 $ 23.22 $ 185.76 � ll Unscheduled Leave $ - f ii Other Pay --� 8 $ 23.22 $ 185.76 Total Payment $ 6,431.94 Comments: "Other Pay"is birthday holiday F , '7/1 Approved by 1 Date° W IF Human Resources 1 � Date 1 �� \ I Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources updated 6128111 Council Agenda Date: ❑ Accruals ❑Status 0-9 l Page 224 of 224