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HomeMy WebLinkAboutMinutes-05/04/2009• • May 4, 2009 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, May 4, 2009. Mayor Timothy J. Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper, Reggie Schmitt. Moment of Silence. Pledge of Allegiance: 128964 - 128965 - Rudy Jones, Community Development Director. Reggie Schmitt/Steve Schmitt that the Agenda, as proposed, for the Regular Session on Monday, May 4, 2009, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. Reggie Schmitt/Steve Schmitt that the Minutes, as proposed, for the Regular Session on Monday, April 27, 2009, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. Mayor Hurley read a Proclamation declaring Letter Carrier Food Drive Day as May 9, 2009. CONSENT AGENDA 128966 - Reggie Schmitt/Steve Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-67, dated May 4, 2009, in the amount of $931,838.01, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2009-374. 2. Communication from City Clerk transmitting request of Screaming Eagle American Bar & Grill, 228 East 4th Street, for a variance to the Noise Ordinance starting Thursday, May 7, 2009 and each Thursday through September 2009 from 6:00 p.m. to 10:00 p.m. in conjunction with Bike Night event to be held on Lafayette Street between 4th and 5th Streets, including PA system and band, together with recommendation of approval of Police Chief. Resolution adopted and upon approval by Mayor assigned No. 2009-375. 3. Communication from City Engineer transmitting request of Brian Schmadeke for a waiver for a concrete driveway to be located at 321 Maryland Avenue, together with recommendation of approval. Resolution adopted and upon approval by Mayor assigned No. 2009-376. 4. Communication from City Engineer transmitting request of John Brunson for a waiver for a concrete driveway to be located at 205 Joy Drive, together with recommendation of approval. Resolution adopted and upon approval by Mayor assigned No. 2009-377. b Motion to approve the following: 1. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Craig Hintzman to the position of Signal Technician I, effective May 11, 2009. 2. Rich Warren and Allynn Howe, Consultants for Government Relations, to travel to Waterloo, Iowa on May 5-6, 2009, with costs not to exceed $1,400.00. May 4, 2009 Page 2 Consent Agenda continued c. Beer/Liquor License Permit Application Class C Applebee's Neighborhood Grill & Bar, 2780 Crossroads Boulevard (Renewal) (Expires 6/23/10) (Includes Sunday Sales) Benevolent & Protective Order of Elks, 407 E. Park Avenue (Renewal) (Expires 6/30/10) (Includes Sunday Sales) d. Beer License Permit Application Class C Michoacana Meat Market, 1215 Franklin Street (Renewal) (Expires 4/26/10) (Includes Sunday Sales) e. Liquor License Permit Application Class E Liquor & Tobacco Outlet, 515% Broadway Street (Renewal) (Expires 5/31/10) (Includes Sunday Sales) f. Wine License Permit Application Class B Liquor & Tobacco Outlet, 5153 Broadway Street (Renewal) (Expires 5/31/10) (Includes Sunday Sales) g. Beer License Permit Application Class C Liquor & Tobacco Outlet, 5153 Broadway Street (Renewal) (Expires 5/31/10) (Includes Sunday Sales) h. Outdoor Cafe Application Cottonwood Canyon Coffee, 218 East 4th Street i. Bonds. Prior to a vote on the above motion, the following comments were heard. Councilperson Getty asked where the electricity is going to come from for the events to be held at Screaming Eagle American Bar & Grill, 228 East 4th Street. Councilperson Getty asked if the city would provide the electricity or would Screaming Eagle bring that out their front door. Mayor Hurley responded he is assuming their front door because we have not had a request for electricity. Councilperson Getty asked about the liquor license application for Liquor & Tobacco Outlet. The agenda lists the address as 515% Broadway, and he was not aware that there is a one-half at that address or are they referring to the drive -up window as the half. Nancy Eckert, City Clerk, responded that the business lists 515% Broadway on their application. Ms. Eckert will check the address in the morning and let council know. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Motion carried. UNFINISHED BUSINESS 128967 - Hart/Steve Schmitt that communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of $9,850.00 to Advanced Technologies of Waterloo, Iowa in conjunction with Asbestos Removal for 218-220 and 222-224 W. 2nd Street, 118 E. 10th Street, 116-118 E. 8th Street and 1218 Sycamore Street, Contract No. 133 -AR -04 -13 -09 -GO, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-378. • • • • May 4, 2009 Unfinished Business continued 128968 - Hart/Steve Schmitt Page 3 that communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $142,886.00 to Service Roofing of Waterloo, Iowa in conjunction with Center For The Arts 2009 Roofing Project, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-379. DOCUMENTS 128969 Hart/Steve Schmitt that communication from Associate Engineer transmitting request from AECOM Technical Services, Inc. to transfer the unused part of Weston Solution's contingency costs of $5,500.00 to Earth Tech's estimated actual costs and release $4,000.00 contingency to cover finalized costs in conjunction with U.S. Highway 63 - Westfield Avenue Connection, Contract No. 730, be received, placed on file and "Resolution approving said request", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-380. 128970 - Hart/Steve Schmitt that communication from Associate Engineer transmitting request from AECOM Technical Services, Inc. to modify scope of services, transfer costs of $9,000.00 from unused contingencies of sub consultants to AECOM Technical Services authorized costs, release of contingency in the amount of $34,000.00 and extend completion date to December 31, 2009 in conjunction with U.S. Highway 63 Improvements, U.S. 218 Donald Street, NHSX-63(6)-3H-07, be received, placed on file and "Resolution approving said request", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-381. 128971 - Hart/Steve Schmitt that communication from Contracts and Grants Coordinator transmitting Contract in the amount of $9,850.00 with Advanced Technologies of Waterloo, Iowa in conjunction with Asbestos Removal for 218-220 and 222-224 W. 2nd Street, 118 E. 10th Street, 116-118 E. 8th Street and 1218 Sycamore Street, Contract No. 133 -AR - 04 -13 -09 -GO, be received, placed on file and "Resolution approving said contract", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-382. 128972 - Hart/Steve Schmitt that communication from Mayor Tim Hurley transmitting modified contract for Legal Services with Jim Walsh for retainer of $1,600.00 per month and Clark, Butler, Walsh and Hamann at $115.00 per hour for attorneys and $70.00 for paralegals, be received, placed on file and "Resolution approving said contract", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Abstain: Cole because Jim Walsh is a member of Board of Directors where she works. Resolution adopted and upon approval by Mayor assigned No. 2009-383. 128973 - Hart/Steve Schmitt that communication from Police Chief transmitting agreement with the University of Northern Iowa to provide evaluation of police activities pertaining to 2007 Methamphetamine Initiative grant, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-384. May 4, 2009 Page 4 Documents continued 128974 Welper/Reggie Schmitt that communication from Building Official/Maintenance Administrator transmitting agreement with Black Hawk County for use of city's computer maintenance management system, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Prior to a vote on the above motion, the following comments were heard. Councilperson Steve Schmitt asked if this item has to do with our sharing agreement with the county for the building maintenance position. Louis Cutwright, Building Official/Maintenance Administrator, explained that it is a maintenance program that we can plug in all of the city and county's assets, so we can track those assets. This system will permit us to start generating computerized work orders. We will be able to track those work orders to see when they are finished, how much time it takes so we can monitor what it is really taking to look after the buildings on both sides of the track. Councilperson Steve Schmitt asked if this is a program we are using today or if this is a program we are going to start. Mr. Cutwright responded this is a program we have on board.. We are not fully up to speed with it for the city, and we are starting to get up to speed with it for the county. Mayor Hurley noted that the city is currently using it and now we are proposing to share it with Black Hawk County, and they will pay half of the maintenance fee on the software program. Councilperson Getty asked how long will it take to load the system. Mr. Cutwright responded it is just a matter of a few weeks once we have the information. An administrative secretary at the county will start putting in all of their information. Mr. Cutwright stated that he told the Board of Supervisors he would have all the information in by the last of May. Councilperson Steve Schmitt asked if going forward will the city have this shared position with Black Hawk County. Councilperson Steve Schmitt stated he has not heard how the county is going to do this with Lou's pending retirement and asked Mayor Hurley if he has had any conversations with the county regarding the shared maintenance position. Mayor Hurley stated he has had a number of conversations with members of the Board of Supervisors, but there has been no decision. We know Mr. Cutwright is retiring, and we proposed in the budget that we hire him back for Building Maintenance purposes as a consultant and that's the track he thinks he heard council tell him to go. Mr. Cutwright stated that has been presented, and he is working with the county to present them a proposal to do the same, so that we can all be on the same page and look at maintenance as an item that can be shared. Perhaps even personnel so that we can have a better use of all of the personnel that we have both in the county and the city. Councilperson Steve Schmitt asked if that doesn't happen will this get the city into something we wouldn't use if that position is no longer a shared position. Mr. Cutwright responded it would not put the city in a position where it becomes debunked. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-385. • • • • May 4, 2009 Page 5 Documents continued 128975 - Welper/Reggie Schmitt that communication from Community Development Director transmitting agreement with Iowa Department of Economic Development for Housing Disaster Recovery Fund grant in the amount of $21,000.00, with no required local match, for purchase of X -Ray Florescence (XRF) Analyzer, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-386. 128976 - Welper/Reggie Schmitt that communication from Community Planning & Development Director transmitting application with the Iowa Department of Economic Development for recertification and expansion of existing Enterprise Zone, be received, placed on file and "Resolution approving said application", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-387. Councilperson Hart asked for a colored copy of the Enterprise Zone. Noel Anderson, Community Planning & Development Director, stated he will get color copies to everyone. Mr. Anderson explained the map that the red line represents the existing enterprise and the blue is the expanded areas. It basically follows the census tracts. 128977 - Welper/Reggie Schmitt that communication from Superintendent of Traffic Operations transmitting agreement with Iowa Department of Transportation for safety grant in the amount of $250,000.00, with no required local match, for installation of guidance signs on Sergeant Road, TSF20-6(56)-92-07, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-388. 128978 - Welper/Reggie Schmitt that communication from Police Chief transmitting application with U.S. Department of Justice, Office of Community Oriented Policing Services for COPS Secure our Schools Program grant, with 50 percent match to be provided by Waterloo School District, to assist with development of school safety resources, be received, placed on file and "Resolution approving said application", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-389. RESOLUTIONS TO BE ADOPTED 128979 - Welper/Reggie Schmitt that "Resolution rescinding Resolution No. 2008-534 due to error in legal description and new resolution approving encroachment agreement with Budke Properties, LC to allow for monument sign and existing flag pole to encroach onto easement over a portion of vacated West Airline Highway", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-390. 128980 - Welper/Reggie Schmitt that "Resolution electing classifications and procedures for proposed bond projects listed in the Requested G.O. Bonds F.Y. 2010 Summary", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-391. May 4, 2009 Page 6 Resolutions to be Adopted continued 128981 Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on the issuance of not to exceed $5,060,000.00 General Obligation Bonds for Essential Corporate Purposes to pay costs of acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high water, including flood control, storm water, tributary and drainage improvements; construction, reconstruction and repairing of street, sidewalk and intersection improvements; the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including pump station, lift station and interceptor improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of city parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in city parks, including sports facilities and boating center improvements and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage, fixtures and equipment, including traffic signal and street light improvements; and the acquisition and improving of the automated GIS/GPS system", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-392. 128982 - Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $6,350,000.00 General Obligation Bonds for Essential Corporate Purposes to pay costs of refunding and refinancing of certain outstanding city indebtedness consisting of the General Obligation Bonds, Series 2001, dated June 1, 2001", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-393. 128983 Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2008 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $710,000.00 General Obligation Bonds for Essential Corporate Purposes to pay costs of refunding and refinancing of certain outstanding city indebtedness consisting of General Obligation Bonds Taxable Series 2003B, dated June 15, 2003", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-394. 128984 - Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $1,620,000.00 General Obligation Bonds for Essential Corporate Purposes to pay costs of aiding in the planning and undertaking and carrying out of urban renewal project activities and the Urban Renewal Plans for the Rath Tax Increment Redevelopment Area, the MidPort America Business Park at Waterloo Airport and the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, including the downtown development plan, the acquisition of properties and clearance and preparation of the same for public and private redevelopment, and the construction, repair and improvement of the Commercial Street Parking Ramp", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-395. 128985 - Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $680,000.00 General Obligation Bonds to pay costs of reconstruction, renovation and improvement of Riverfront Stadium, Young Arena, the Center For The Arts and Youth Pavilion", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-396. • • May 4, 2009 Page 7 Resolutions to be Adopted continued 128986 - Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $550,000.00 General Obligation Bonds to pay costs of acquisition of capital equipment, office equipment and vehicles for various city departments, operations and buildings", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-397. 128987 - Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $700,000.00 General Obligation Bonds to pay costs of reconstruction, remodeling, improvement, equipping and repairing of various city buildings and facilities, including the Five Sullivan Brothers Convention Center, Central Garage, Fire Stations, Public Library and swimming pools renovations", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-398. 128988 Reggie Schmitt/Welper that "Resolution fixing date of hearing as May 18, 2009 at 5:30 p.m. in City Hall Council Chambers on issuance of not to exceed $390,000.00 General Obligation Bonds to pay costs of improvement of city golf courses and acquisition of maintenance equipment", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-399. ORDINANCES TO BE ADOPTED 128989 - Greenwood/Steve Schmitt that "an Ordinance amending the 2008 Traffic Code by repealing Subsection (21) Sycamore Street of Section 552, No Parking Between Signs; and enacting in lieu thereof new Subsection (21) Sycamore Street of Section 552, No Parking Between Signs (place No Parking Between Signs 20 feet either side of the driveway along the south side of the 1100 Block of Sycamore Street)", be received, placed on file, considered and passed for the first time. Ayes: Seven. Motion carried. 128990 - Greenwood/Steve Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Ayes: Seven. Motion carried. 128991 - Greenwood/Steve Schmitt that "an Ordinance amending the 2008 Traffic Code by repealing Subsection (21) Sycamore Street of Section 552, No Parking Between Signs; and enacting in lieu thereof new Subsection (21) Sycamore Street of Section 552, No Parking Between Signs (place No Parking Between Signs 20 feet either side of the driveway along the south side of the 1100 Block of Sycamore Street)", be considered and passed for the second and third times and adopted. Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 4940. 128992 - Steve Schmitt/Welper that "an Ordinance rescinding Ordinance No. 4914 and new ordinance vacating a portion of West Airline Highway adjacent to 3533 West Airline Highway and retaining an easement over a portion of the vacated right-of-way", be received, placed on file, considered and passed for the first time. Prior to a vote on the above motion, the following comments were heard. May 4, 2009 Page 8 Ordinances to be Adopted continued Noel Anderson, Community Planning & Development Director, explained that the map shows there is a portion of West Airline Highway where there is an irregularity where the right of way goes out to a wider section. At one point, the city looked at vacating a portion of this so that the business at 3533 West Airline Highway could have more of the land actually in front of their business in order to place a sign upon it. The reason its before council today is because there was a Scribner's error in the legal description and we are correcting that at this time. The council previously approved vacating a portion of the right of way in this area to allow them to put the sign in there and there was also an encroachment agreement to allow them to put the sign there. Because there is sewer in this area, we had to retain an easement in case we have to go in there to repair the sewer. Mr. Anderson noted that that a Cedar Falls Construction Company is located at this site. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Motion carried. 128993 - Steve Schmitt/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Ayes: Seven. Motion carried. 128994 - Steve Schmitt/Welper that "an Ordinance rescinding Ordinance No. 4914 and new ordinance vacating a portion of West Airline Highway adjacent to 3533 West Airline Highway and retaining an easement over a portion of the vacated right-of-way", be considered and passed for the second and third times and adopted. Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 4941. NEW BUSINESS 128995 - Cole/Reggie Schmitt instruct Building Official/Maintenance Administrator to prepare bid documents, specifications, form of contract, etc. in conjunction with Carpet Replacement for Human Resources Office and Carpet and Tile Replacement for Second Floor of City Hall, be received, placed on file and approved. Ayes: Seven. Motion carried. 128996 - Cole/Reggie Schmitt that bid documents, specifications, form of contract, etc. in conjunction with Carpet Replacement for Human Resources Office and Carpet and Tile Replacement for Second Floor of City Hall, be received and placed on file. Ayes: Seven. Motion carried. 128997 - Cole/Reggie Schmitt that "Resolution preliminarily approving bid documents, specifications, form of contract, etc. in conjunction with above described project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-400. 128998 - Cole/Reggie Schmitt that "Resolution setting date of hearing on bid documents, specifications, form of contract, etc. as May 26, 2009 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-401. 128999 - Cole/Reggie Schmitt instruct Building Official/Maintenance Administrator to prepare bid documents, specifications, form of contract, etc. in conjunction with Janitorial Contract for City Hall, Carnegie Annex, Police Training Center and Memorial Hall, be received, placed on file and approved. Ayes: Seven. Motion carried. • • May 4, 2009 Page 9 New Business continued 129000 - Cole/Reggie Schmitt that bid documents, specifications, form of contract, etc. in conjunction with Janitorial Contract for City Hall, Carnegie Annex, Police Training Center and Memorial Hall, be received and placed on file. Ayes: Seven. Motion carried. 129001 - Cole/Reggie Schmitt that "Resolution preliminarily approving bid documents, specifications, form of contract, etc. in conjunction with above described project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-402. 129002 - Cole/Reggie Schmitt that "Resolution setting date of hearing on bid documents, specifications, form of contract, etc. as May 26, 2009 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described project", be adopted and City Clerk instructed to publish notice of same. Prior to a vote on the above motion, the following comments were heard. Mayor Hurley noted Lou Cutwright has a nice vendor list, and he a mandatory pre-bid meeting date on Thursday, May 7 at 1:00 p.m. that is enough time to notify everyone between now and May 7. Mr. Cutwright stated that he generally can get a hold of the regarding the pre-bid date and time. Following comments a vote was taken on the above motion wit result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-403. 129003 - Cole/Reggie Schmitt is going to have and wondered if vendors who bid h the following instruct Superintendent of Traffic Operations to prepare bid documents, specifications, form of contract, etc. in conjunction with Purchase of Four Galvanized Mast Arm Poles for Traffic Signals, Easton & Hammond Traffic Safety Improvements, CS -TSF -8155(702)-85-07, be received, placed on file and approved. Ayes: Seven. Motion carried. 129004 - Cole/Reggie Schmitt that bid documents, specifications, form of contract, etc. in conjunction with Purchase of Four Galvanized Mast Arm Poles for Traffic Signals, Easton & Hammond Traffic Safety Improvements, CS -TSF -8155(702)-85-07, be received and placed on file. Ayes: Seven. Motion carried. 129005 - Cole/Reggie Schmitt 129006 - that "Resolution preliminarily approving bid documents, specifications, form of contract, etc. in conjunction with above described project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-404. Cole/Reggie Schmitt that "Resolution setting date of hearing on bid documents, specifications, form of contract, etc. as May 18, 2009 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described project", be adopted and City Clerk instructed to publish notice of same. Prior to a vote on the above motion, the following comments were heard. May 4, 2009 Page 10 New Business continued Councilperson Steve Schmitt asked what will the city be doing at Easton and Hammond. Sandi Greco, Superintendent of Traffic Operations, stated that due to the number of accidents and the fatality at that intersection, the city received a traffic safety grant. We are putting up a full blown intersection, it won't be school signals anymore, and it will be lighted. Following comments a vote was taken on the above motion with the following result. Ayes; Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-405. 129007 - Getty/Cole that "Resolution authorizing City Engineer to send out notification to property owners of proposed sidewalk repairs and estimate of costs and setting date of hearing as May 26, 2009 at 5:30 p.m. in the City Hall Council Chambers on proposed repairs in conjunction with the Sidewalk Inspection and Repair Program - Zone 9", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-406. 129008 - Getty/Cole that communication from Community Development Director transmitting Amendment to the Fiscal Year 2009 Consolidated Plan One -Year Action Plan, be received, placed on file and "Resolution setting date of hearing as May 11, 2009 at 5:30 p.m. in the City Hall Council Chambers on the above described amendment", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2009-407. ORAL PRESENTATIONS 129009 - Gale Quirk, 245 Alta Vista and Chair of the Historic Preservation Commission, explained that the Historic Preservation Commission recently had the privilege to hear from Rob Scott, President of the Board of Directors of the Iowa Historic Preservation Alliance. He is interested in deconstructing rather than demolishing homes that could be moved or reconstructed using salvaged materials. This would in turn create jobs and would minimize the waste going to landfills. The Historic Preservation Commission feels that this is a wonderful step towards helping those working on restoration or reconstruction of homes within the city. They strongly support implementation of this kind of program and would encourage the city to secure a place where the materials could be stored and used. The commission sees great merit in warehousing materials, especially wood from homes that are being demolished. The Historic Preservation Commission puts their full support into this project and will assist the city in working with Mr. Scott, if desired. Cole/Reggie Schmitt that the above oral comments be received and placed on file. Ayes: Seven. Motion carried. ADJOURNMENT 129010 - Welper/Greenwood that the Council adjourn at 6:10 p.m. Ayes: Seven. Motion carried. Nancy Eckert, CMC City Clerk • •