HomeMy WebLinkAboutCouncil Packet - 8/20/2018 FINANCE COMMITTEE
August 20, 2018
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Sharon Juon
Vice Chairperson Bruce Jacobs
Patrick Morrissey
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of August 13, 2018, as proposed.
TRAVEL REQUESTS
1. 5 WPD Officers (TBD)
Class/Meeting: Field Training Officer(F T O) Certification
Destination: Waterloo, IA BHCSO Training Center
Dates: September 24-28, Amount not to exceed: $2,250.00
2018
PRE-AUTHORIZATION TO EXPEND OVER $1.000.00
2. Airport
Amount and Estimated S/H: $2,450.00
Expenditure:Purchase of a 60-gallon spray tank with 20 foot boom for the
application of week killer.
3. City Clerk
Amount and Estimated S/H: $32,834.88
Expenditure: Membership dues with Iowa Northland Regional Council of
Governments for FY2019.
4. Garage
Amount and Estimated S/H: $2,990.40
Expenditure: Hoses and radiator for the Catapillar Roller 4710297.
5. Leisure Services
Amount and Estimated S/H: NTE $4,500.00
Expenditure: Grass seed for three municipal golf courses.
6. Leisure Services
Amount and Estimated S/H: $4,610.00
Expenditure:Installation of underground gas he.
7. Police
Page 1 of 37
Amount and Estimated S/H: $15,685.00
Expenditure:Annual maintenance agreement for Mobile Vision Body Camera.
8. Police
Amount and Estimated S/H: $24,000.00
Expenditure: Purchase 145 Glock 9mm handguns.
9. Sanitation
Amount and Estimated S/H: $44,100.00+ $5,693 S/H
Expenditure: (300) each of large garbage carts, medium carts and recycling/yard
waste carts.
10. Sewer
Amount and Estimated S/H: $9,240.00+ $300 S/H
Expenditure: (2)replacement Cartridge Seal Kits and (1) Wear Plate Kit for two
primary sludge pumps.
11. Sewer
Amount and Estimated S/H: $3,261.00+ $200 S/H
Expenditure: (3) S & C fuses 15KV, 600 AMP for main wastewater plant.
12. Sewer
Amount and Estimated S/H: $11,856.02
Expenditure: (1)year Gardner Denver Nash preventative maintenance agreement
& warranty renewal program and parts for three Easton Lamson Blowers.
13. Street
Amount and Estimated S/H: $1,521.60
Expenditure: (1) 55-gallon drum of Orange Tuff 40.
BUDGET LINE ITEMS TO BE AMENDED
14. Approve the project budget amendment for the Golf Improvements fund to budget to spend
the restricted cash balance as of June 30, 2018 in the amount of$10,244, as submitted by
Leisure Services.
BILLS PAYMENT
15. August 20, 2018.
ADJOURNMENT
Kelley F elchle
City Clerk
Page 2 of 37
CITY OF WATERLOO
Council Communication
Minutes of August 13, 2018, as proposed.
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office ipngby, Nmcy Approved S/G5/20p U2 AM
Page 3 of 37
CITY OF WATERLOO
Council Communication
5 WPD Officers (TBD)
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Police Depa rtrrrne t i p ngby, N mcy pprove(l S/G 5/201 ....4o tl tl P
ATTACHMENTS:
Description Type
is epaarttmama;antt Requests p:::laac°ku:ap:r l amttc,mlaap
Page 4 of 37
FINANCE bEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
4
TRAVEL REQUEST FY 2CW62(01 BUbGETED r�a 0
CITY OF WATERLOO EXPENDED YTD 6 i;�v
THIS REQUEST
LEFT AFTER THIS
REQUEST 317 /112
DATE
I Original-Clerk/Finance Co2X-begartment
NAME(S) AND POSITION(S): DATE:
5 WPD Officers(TBD) September 24th-28th
NAME OF CLASS/MEETING: DESTINATION: Waterloo, Iowa-BHCSO Training Center
Field Training Officer(FTO) Certification
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
September 24th, 2018 September 28, 2018 September 24th-September 281h
PURPOSE OF TRAVEL:
Captain Krogh is requesting to send five(5)Waterloo Police Department Officers (Officers TBD)to the Field Training
Officer Certification School being hosted by the Black Hawk County Sheriff's Office on September 24th through September
28th, 2018. The FTO School is being taught by Bruce Sokolove of Field Training Associates and takes place at the Black
Hawk County Sheriff's Office Training Center at 6635 Dubuque Rd Raymond, IA 50667. This 5-day school will certify our
five Officers as Field Training Officers (FTOs)who will then be responsible for training and evaluating new hires during
their probationary phases. This class offers a lifetime FTO certification with no requirement to recertify. Officers attending
this training will not need lodging, meals, or fuel due to the class taking place in the Waterloo area.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE )0( PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$0 LODGING TAXI x GRANT REIMBURSABLE
$0 MEALS PARKING YES NO
$450.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$0 MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 2,250.00 TOTAL: $ 450.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERWO
..........
DEPARTME4 HEAD MAYOR
DATE DATE Page 5 of 37
CITY OF WATERLOO
Council Communication
Airport
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
A.irport i p npr by, N arlmm cy pprove(l S/G 5/2 0p ....4o tl 3 PM
ATTACHMENTS:
Description Type
is epamrWma;ant Requests p:::laac°ku:ap:r l ammlaap
Page 6 of 37
K�~��mx m°, ������uJF �
City Clerk Use Only
Finance Committee
Approval Date
��
��U v �
�
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase orexpenditure submitted bythe Airport Department 1oexpend
$ 245000 -plus est. shipping costs of $ 0.00 topay for o[ purchase
Staff iting authorization for the h f a 60-gall n spray tank with 20-foot
boom for the application ofvxeedkiUer
This purchase orexpenditure is being made because:
This hase allows stafftospray d |ong side perimeterfenoe|ineeandother
airport areas to control / retard growth.
Vendor selected for this purchase: Zueroher's Luana |mme
[-1
Bids Vrwritten quotes were taken onthis purchase, aafollows:
Due to the cost of this equipment, staff collected two bids, as fn||Vvvs:
1. Zuercher's - $2,450 includes $50.00 set up fee
2. Myers Polaris - Fairbank, Iowa with a bid of $2,782.00.
[I-I Bids orquotes were not taken onthis purchase because:
Prior Committee Actions (O8tee): N/A
Please check the following box(es) as appropriate to describe the funding for this expense'.
General Fund �-� Road U�aTmx [-1 Sewer �-� Sanitation L� L� LJ
�
L_]
Bonds L_��� redormkxbr,g,anm ]
L_ Other(specify)
This expenditure iatobacoded tothe following budget (ine-itenn:
010-28-7700-1371 N/A
(Fund ' Department Activity AcoountNumber) (Project Code)
~�
in which the budgeted amount is $ 11400500~
~�
3�
es tf
t-.-Head or Designee) 4Date (Signature Finance Dept. Review) Date
�
n\mhu^pu000xiuu\m,mox=Y-ao1ePurchase afSpray Tank August(Mar an1o) Page 7 Oƒ37
CITY OF WATERLOO
Council Communication
City Clerk
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office ipngby, Nmcy pprove(l S/G 5/20p ....4otl4 PM
ATTACHMENTS:
Description Type
is epaarttmama;antt Requests p:::laac.La.ap:r l amttc,mlaap
Page 8 of 37
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure re-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 32,834.88 plus est. shipping costs of $ to pay for or purchase
Membership Dues with Iowa Northland Regional Council of Governments for FY2019
This purchase or expenditure is being made because:
Several departments utilize their services throughout the year for assistance
on project grants, etc.
Vendor selected for this purchase: INRCOG
Bids or written quotes were taken on this purchase, as follows:
i
r
JAI
Bids or quotes were not taken on this purchase because:
Departments use their assistance with project grants, etc, services to the city.
is
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund EI Road Use Tax EI Sewer F—] Sanitation
❑ Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-5710-1393 Contributions & Subsidies
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ s
and the current available balance is $ 42 6
Respectfully submitted,
Willli
( ignature De t. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodieslformstlNRCOG Membership Dues.Expenditure Pre-Authorization.fy14.xls(Mar 2010) Page 9 of 37
mNRCOG Invoice ce
Iowa Northland Regional
Council mGovernments UaLo 7/20/2018
Iowa Northland Regional Council
Invoice 19595
of Governments
229 E. Park Ave. Due Date 8/19/2018
Waterloo, |AS07O]
Waterloo City Hall
715 Mulberry St
Waterloo, |A 50703
Expenses
Quantity Description unit Price Class Amount
1 FY'19 Dues 32,834.88 32,834.88
Please remit to:
Sub Total $32,834.88
INRCOG
229 E Park Ave.
Waterloo, IA 50703 Poyments1credits $0.00
319-235-031.1
Balance Due $32,834.88
Page 10 Of 37
CITY OF WATERLOO
Council Communication
Garage
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Public Works Depmau:tt:ane and i flp.a,ay, 1�ii icy Apmprcam e(l S/G 5/201 ... 4-tl 5 PM
ATTACHMENTS:
Description Type
is epaaa"ttuaaa;antt Requests p:::laac°ku:ap:r l aattc,laap
Page 11 of 37
CityClerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 2,990.40 plus est. shipping costs of $ to pay for or purchase
Hoses and Radiator for the Catapillar Roller#710297
This purchase or expenditure is being made because:
Replace hoses and radiator for street department roller.
(only vendor to supply parts needed)
Vendor selected for this purchase: Altorfer, Inc.
lr_X_1 Bids or written quotes were taken on this purchase, as follows:
A I
Altorfer Inc. Cedar Rapids, IA $2,990.40
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund F-] Road use Tax [--] sewer F-] sanitation
A
J
[_-] Bonds EI Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 ,v"
and the current available balance is $
Res ectfullry submitted,
(Signature Dept. Had or Designee) --5—ate (Signature Finance Dept. Review) Date
KAshared goodieskforms\2018-August-Pre-Auth-010-18-7955-1571 -hoses&radiator for roller#710297-FY19 budget-Altofer-$2,99.40xls.xls
(Mar 2010) Page 12 of 37
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
i c nsi n•e Sec—vpces i p ngby, 1" nnmmcy pprove(l S/G 5/201 ... 4o tl 6 PM
ATTACHMENTS:
Description Type
DQ;ianmrttn Wenn Requests p:::laac. u.np:r l amttc,mlaap
Page 13 of 37
City Clerk Use Only
Finance Committee
Approval Date
it of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me 4,500.00 plus est. shipping costs of $ to pay for or purchase
Grass seed for three municipal golf courses. Must match the
type of grass currently in these areas.
This purchase or expenditure is being made because:
to maintain the quality of the turf in these areas.
Vendor selected for this purchase: D&K Products, Des Moines IA
lr_X__1 Bids or written quotes were taken on this purchase, as follows:
D&K Products, Des Moines $4,500.00 deliver & offload at each location
United Seeds, Des Moines $4,500 plus delivery to one location ONLY
F� Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FV_I
I X I General Fund Road use Tax EI Sewer F-] Sanitation
F-I Bonds EI Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4125-1537
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is
Respectful)y'submitted,
//
(Signature Delpf' I'lead #,D`egignee) Date (U_gn'7tu_reFinance Dept. eview) Date
KAshared good ies\forms\G rass seed preapproval.xis(Mar 2010)
Page 14 of 37
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
i c nsi n•e Sec—vpces i p ngby, 1" nnmmcy pprove(l S/G 5/201 ... 4o tl 6 PM
ATTACHMENTS:
Description Type
DQ;ianmrttn Wenn Requests p:::laac. u.np:r l amttc,mlaap
Page 15 of 37
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-AU' thorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,610.00 -plus est. shipping costs of $ n/a to pay for or purchase
installation of underground as line.
This purchase or expenditure is being made because:
to run natural gas to new chemical storage building.
This supports the stragetic plans strageties 1.7 and 4.5
Vendor selected for this purchase: WL Welding and Underground LLC
[—x Bids or written quotes were taken on this purchase, as follows:
WL Welding and Underground LLC Cedar Falls, Iowa $4,610.00
Al Gordon Plumbing and Heating Waterloo, Iowa $7,180.00
Young Plumbing and Heating Waterloo, Iowa No Bid
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
F—] General Fund F—] Road Use Tax EI Sewer EI Sanitation
I—XI Bonds EI Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
%141 'L "110e) 11
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 247608,14
Respectfully submitted,
'_'-"') 00
5
(Signature Dept. d'or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Pre-Authorization Gas Line Chem Bldg.xls(Mar 2010) Page 16 of 37
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Police Depa rtrrrne t i p ngby, 1" mcy Approve(l S/G 5/201 ... 4Y7 7 P M
ATTACHMENTS:
Description Type
is epaarttmama;antt Requests p:::laac°ku:ap:r l amttc,mlaap
Page 17 of 37
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 15,685.00 -plus est. shipping costs of $ 0.00 to pay for or purchase
Annual Maintenance agreement for Mobile Vision Body Camera
This purchase or expenditure is being made because:
this purchase is an annual maintanence licences renewal for the Mobile Vision
Body worn cameras used by the Officers of WPD
Vendor selected for this purchase: ' L3 Mobile Vision
❑ Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
L3 Mobile Vision is a proprietary company to this software and is the only provider
for this annual license renewal.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
17771
A I General Fund F-I Road Use Tax ❑ Sewer � Sanitation
EI Bonds EI Federal/other grants [:] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1105-1520
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is
Respectfully submitted,
4k hpp
LM
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good!es\forms\Expend iture Pre-Authorization.xlsx(Mar 2010) Page 18 of 37
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Police Depa rtrrrne t i p ngby, 1" mcy Approve(l S/G 5/201 ... 4o tl 8 PM
ATTACHMENTS:
Description Type
is epaarttmama;antt Requests p:::laac°ku:ap:r l amttc,mlaap
Page 19 of 37
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 24,000.00 -plus est.shipping costs of $ 0.00 to pay for or purchase
Purchase 145 Glock 9mm Handguns
This purchase or expenditure is being made because:
this purchase is being made to replace our current weapons changing from 40 cal.
to 9 mm handguns. This upgrade happens every 6-8 years.
Vendor selected for this purchase: Jacks
Bids or written quotes were taken on this purchase, as follows:
F_x] Bids or quotes were not taken on this purchase because:
Jacks is the vendor that supplies our handgun needs.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer � Sanitation
El Bonds 1:1 Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item.
41 -11-1100-2128/41 7-11-1100-2128
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 0e)o
and the current available balance is
Respectfully submitted,
7,
.............
(Signature Dept. Weal or Designee) 'Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\gu nsx.x1sx(Mar 2010) Page 20 of 37
CITY OF WATERLOO
Council Communication
S anitation
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Public " "gym-ks Depmau:tt:ane and fflg:ay, 1" aamcy Apmprcam e(l S/G 5/201 ... 4.20 PM
ATTACHMENTS:
Description Type
is epaaa"ttuaaa;antt Requests p:::laac°ku:ap:r l aattc,laap
Page 21 of 37
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 44,100.00 -plus est. shipping costs of $ 5.69100 to pay for or purchase
300 each of Large Garbage Carts, Medium Garbage Carts and Recycling/Yard Waste
Carts.
This purchase or expenditure is being made because:
Inventory of carts is very low. These carts have been ordered in the past and have
withstood better than any other carts the City has purchased. (Same pricing as last order)
Vendor selected for this purchase: Toter
r_X_1 Bids or written quotes were taken on this purchase, as follows:
Toter Statesville, NC $51.00 & $45.00
F-] Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund F-] Road use Tax [-] sewer sanitation
Bonds EI Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1596
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00
and the current available balance is $ go,0,/;/)
Respectfully submitted,
Si nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018-August-Pre-Ruth-525-15-5400-1596-300 large,medium, recycling carts-FY1 9 budget-Toter-$44,100+
$5,693.00 SHAs(Mar 2010) Page 22 of 37
CITY OF WATERLOO
Council Communication
S ewer
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Gh'ams9e Maiiageinetit i p ng by, 1" mmcy pprovea:p S/G 5/201 ... 4.24 PM
ATTACHMENTS:
Description Type
DQeiaaarttmamaeantt Requests p:::laac°ku:ap:r l amttc,mlaap
Page 23 of 37
I
City Clerk Use Only
l
Finance Committee
Approval Date
i
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 9,240.00 plus ext. shipping cost of $ 300.00 to pay for or purchase
Replacement Cartridge Sea] kits two each and Wear plate kit one each for two 2 primary sludge
pumps 1
This purchase or expenditure is being made because:
Pumps worn-out, not pumping capacity as should, needs replacement parts.
i
Vendor selected for this purchase:
Zimmer& Francescon, Inc.
❑Bids or written quotes were taken on this purchase, as follows
i
®Bids or quotes were not taken on this purchase because:
Zimmer & Francescon, Inc. is manufacturer rep. for these pump replacement parts. City
Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities
l
that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�General Fund: Road Use Tax: Sewer: Sanitation:
i
❑Bonds: Federal/other grants: ❑pther(specify):
This expenditure is to be coded to the following budget line-item:
5?0-14-5200-1571
(Fund - Department-Activity-Account dumber) (Project Code)
in which budgeted amount is $ 400,000.00�,,'
and the current available balance is $ 357,209.35
Respectfully submitted,
w
S
(Signature Dept. Head Or Designee Date (Signature Finance Dept. Review) Date
Page 24 of 37
T
i
i
Parts Quotation
Zimmer & Francescon, Inc.
6200 65th Avenue QUOTATION# 180711AL
Moline IL 61265
800-621-1118 TEL Date: 8113118
877-244-2508 FAX
To: Waterloo WS
Attention: Jesse Gaherty
Fax# email
From: ANDREW LARSON
Job Description: Parts for Vogelsang VX136-140QD BJC71180141
i
QUANTITY UNIT DESCRIPTION PRICE TOTAL
2 ea Cartridge Seal Kit, VX136 11.001103 3,470.00 6,940.00
all four seals, all Orin s and strainer bolt
1 ea Wear Plate Kit, VX136 11.000493 2,300.00 2,300.00
inner&outer plate TC coated
head bolts
a
DelivM is 2-3 WEEKS ARO Materials Total 9,240.00
Page 25 of 37
CITY OF WATERLOO
Council Communication
S ewer
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Gh'ams9e Maiiageinetit i p ng by, 1" mmcy pprovea:p S/G 5/201 ... 4.27 PM
ATTACHMENTS:
Description Type
DQeiaaarttmamaeantt Requests p:::laac°ku:ap:r l amttc,mlaap
Page 26 of 37
City Clerk Use Only
Finance Committee
%3 Approval Date -
its of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3,261.00 plus ext, shipping cost of $ 200.00 to pay for or purchase
Main Wastewater Plant S &C Fuses 15 KV, 600 AMP,three (3) each fuses
This purchase or expenditure is being made because:
Blew fuses due to power outage, must replace fuses for Wastewater plant to be
supply with electrical for next case of blown fuses.
Vendor selected for this purchase:
Van Meter, Inc.
Bids or written quotes were taken on this purchase, as follows
LAJBids or quotes were not taken on this purchase because:
Van Meter, Inc. is the local supplier of these fuses. City Strategic Plan, Strategy 4.5
Maintain and develop community services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: nRoad Use Tax: NSewer: E]Sanitation:
Bonds: Federal/other grants: E]Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 59,000.00
and the current available balance is $ 46-359.13
Respectfully submitted,
ZA�
(Signature Dept. Head Or Designee)C�_ —Date (Sighature Finance Dept. Review) Date
Page 27 of 37
li
VAN METER
yuotation
125 Courier Street UOTEDJITE UOTENUMBEFi
Waterloo, IA 50701-1289 08/13/18 5010364565
RDERTO: PAG£NO;-'
319-235-9313 Fax 319-2350365 (2)VAN METER NC.
25 Cou6er Street 1
a[erloo,b 5 W01-1289
19-235-9313 Fax 319-235-0365
QUOTE=TO: SH I P TO:
WATERLOO WASTE WATER WATERLOO WASTE WATER
3505 EASTON AVE 3505 EASTON AVE
WATERLOO, IA 50702-2000 WATERLOO, IA 50702-2000
C115TOMERNUMHEA �' -'.: CUSTOMERORDFRNUMBER:� >. '[:'. :`k` OR4EREDBY -.i:`. -'. `SALESPERSON PRICE BA I SNIP BR
13674 S&C Fuses John REITERS 2 2
010VIA TsomsBID EXP,DATE, fREIGHTAE.LOINEp-.:-.
Beth Von Ahsen WAT 3512 P02 PPPU WLOO NET 30 DAYS See Below Na
ORDER(2TY -DESCRIPAD tlNiTPRIGE E7tTENSEDN
.. ..
********* Shipping Instructions *********
* Call John when in.
3ea S &C 802600R2 1NTERUPTION MODULE 1087.000e 3261.00
6 Weeks
+Plus Incoming Freight TBD
1,
I
n�
Wire,conduit,and Solar modules quoted prices valid for 24 hours. Subtotal $3261.00
Other items valid for 30 days and based on qtys supplied,unless otherwise specified.All items subject to
approval by specifying party.Nonstock items are subject to restocking charges based on manufacturersSS&H CHCS To be
terms and conditions.Freight charges or applicable tax not included. Determined
For complete terms and conditions as well as EEO Compliance regulations please go to: f'a7C Tobe Determined
haps;/lvanmeferirrc.com/teens,cpnriitians.htn�f
Amount Due $3261.00
Page 28 of 37
CITY OF WATERLOO
Council Communication
S ewer
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Gh'ams9e Maiiageinetit i p ng by, 1" mmcy pprovea:p S/G 5/201 ... 4.29 PM
ATTACHMENTS:
Description Type
DQeiaaarttmamaeantt Requests p:::laac°ku:ap:r l amttc,mlaap
Page 29 of 37
City Clerk Use Only
Finance Committee
Approval Date_
City f Waterloo
Expenditure a rig ti n Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 11,856.02 plus ext. shipping cost of $ 0.00 to pay for or purchase
One year Gardner Deriver Nash Preventive Maintenance Agreement& Warranty Renewal Program
and parts ff6r"I'hree Easton Lamson Blowers
This purchase or expenditure is being made because:
Gardner Denver Nash has the technical expertise working on the it manufacturer
blowers. One year, Aug 2018 thru Aug 2019. l'MA& Warranty Renewal.
Vendor selected for this purchase:
Gardner Denver Nash
gids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Gardner Denver dash is manufacturer and rep, for a service agreement on these
i
blowers. City Strategic Plan, Strategy 4.5 Maintain and develop community services and
city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: Sanitation:
E]Bonds: �Federal/other grants: 110ther(specify):
f
This expenditure is to be coded to the following budget line-item:
i
520-14-5200-.1.571
r
(Fund - Department-Activity-Account Number) (Project Code) !
i
in which budgeted amount is $ 400,000.00 " f
l
and the current available balance is $ 376z594-85 2V- 7A I
Respectfully submitted,
yol
� � .. . �
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Page 30 of 37
h'
PMA Quote Sheet
Centrifugal Products
Date: July 20,2018
To: City of Waterloo Waste Management
Attention: Brian Rath Quotation No: RAD720188
Reference:Quotation:Preventive Maintenance Agreement&Warranty Renewal Program
Gardner Denver offers a service program to help our customers enjoy enhanced reliability from their Gardner Denver blowers and
prevent costly down time.
This program reflects the desire of Gardner Denver Service Personnel to prevent equipment failure and to solve root cause blower
problems. Blower problems are often the result of operational,system,installation,or other peripheral causes that are eas ily
determined by personnel trained and certified by Gardner Denver. Participants in this program benefit from the combined
knowledge and experience within the Gardner Denver Engineered Products Division.
Participants in this program will receive the attention of Gardner Denver Factory Service Personnel who will make an annual or
semi-annual service call(usually dictated by the severity of the blower service),at which time the following will be performed:
1. Bearing replacement as needed for PMA
2. Inspection and evaluation of shaft seals—replaced as needed
3. Inspection and evaluation of bearing housing,reservoir,retainers,bearing hardware,gaskets,shims,
spacers and associated hardware
4. Lubrication change and oiler inspection,if applicable z
5. Coupling inspection and evaluation
6. Laser shaft alignment to hot condition
7. Motor evaluation,amp check
8. Blower operational check;vibration readings,bearing temperature readings,surge check and recommendation for
correction,if needed
9. Installation inspection for pipe misalignment,foundation deficiencies with recommendations
10. Valve inspection for proper operation
If. Controls inspection and operational adjustments
12. Filter inspection and recommendations(Customer to clean filter but must keep a record)
At the conclusion of the service detailed above,the customer will he provided with a comprehensive report complete with a vibration
report and recommendations. The cost of this service includes bearing replacement for each blower as necessary and seal
inspection for each blower. In the event a bearing change is not recommended the bearing kit will remain with the customer for
renewed DMA's or for future use as consumable parts. If any additional parts are identified as problematic,their replacement will be
offered at a 20%subscriber discount. If the blower is in or is restored to a warrantable condition and routine maintenance is f.
performed,a one-year Gardner Denver Factory Warranty will be applied to the blower. This partnership program between Gardner
Denver and the owner requires periodic maintenance by the operator in accordance with the O&M manual. This service is offered
in accordance with our standard Terms&Conditions attached.
If the blower cannot be placed in warrantable condition on-site,we will recommend that it be sent to the factory or to a local
authorized service center for a complete disassembly and inspection,after which a complete repair proposal will be made. Any
required motor work should be completed prior to the arrival of the Gardner Denver Service Technician to preclude return trip s.
Pg 1 of 2
Gardner Denver Nash
PO Bax 134,Bentleyvlile,PA 15314
Prone: +1800-982-30091+1 724-239-1500
Fax: +1 724-239-1502 All Nash facilities are ISO 9001 certified,
E-mail: info.HoffinanLamson@gaidnerdenver.com
weir ,vam.HoffinanandLannson.coni
i
Page 31 of 37
Factory warranty will cover defects in materia3 and workmanship of the blower or failure resulting from services provided. We will
make every effort to give warranty repairs priority status if necessary. Failures beyond Gardner Denver's control are not covered.
These include such circumstances as motor failures,blower failures resulting from surge conditions,unusual damage to the blower
or accessories,product misuse,pre-existing conditions,improper maintenance or operation,acts of God,or other incidenta!
situations.Gardner Denver will utilize every effort to assist the customer should any type of problem arise.
It is the responsibility of the customer to provide a safe working environment for the service technician.
Quote Date: 07/20/18
Customer: City of Waterloo Waste Management
Location: 3505 Easton Ave
Waterloo,IA 50702
Quoted To: Brian Rath
Contact Person: Brian Rath
Phone#: 319-291-4553
E-Mail: brfan.rath@waterloo-ia.org
EQUIPMENT DESCRIPTION
Manufacturer: Gardner Denver
Original SO#(€f Applicable): 6359413101263
Model# SN#
#1 2006-ADOI P001743
#2 2006-ADOI P001744X
#3 2006-ADOI P001745
#4
#5
#6
#7
#8
*Price: $11,856.02 (Total Price For All)
Cost of service includes labor,expenses and warranty.(Additional parts or work required beyond the described scope will
be billed at prevailing prices.)
*Estimate:Actual cost may vary depending on conditions found at jobsite.
i
By signing below,customer agrees to the Terms and Conditions of printed documentation j
Gardner Denver Engineered Products Division Customer
Accepted By: Accepted By:
Signature: Signature:
Title: Title:
date: Date:
Pg2of2
Gardner Denver Nash
PO Sox 130,6entleyville,PA 15315
Phone: +1 800-982-3009/+1 724-239-1500
Fax; +1 724-239-1502 All Nash facilities are ISO 9001 certified,
€-isiail: info.Hoffmantamsona-yardneidenver.corm
vleb: tiwrv.Hoftmanandlamsnn.com
Page 32 of 37
CITY OF WATERLOO
Council Communication
S treet
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Public " "w-ks Depmau:tt:anemd fflg:ay, 1" aamcy Apmprcame(l S/G 5/201 ... 4.30 PM
ATTACHMENTS:
Description Type
is epaaa"ttuaaa;antt Requests p:::laac°ku:ap:r l aattc,laap
Page 33 of 37
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 1,521.60 —plus est. shipping costs of $ to pay for or purchase
1 - 55 gallon Drum of Orange Tuff 40
This purchase or expenditure is being made because:
Used to clean Street Department Oiler and Reclairner Equipment
(Only Local company to carry this product)
Vendor selected for this purchase: Weber Paper
I X I Bids or written quotes were taken on this purchase, as follows:
Weber Paper Company Cedar Falls, IA $1,521.60
F-] Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
E] General Fund Road use Tax E] sewer Sanitation
F-] Bonds Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
205-19-7110-1513
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 220,000.00
and the current available balance is $
Res ectfully submitted,
4Z&t im *
(Signature Dept. H (Signature Finance Dept. Review) Date
Od or Designee)
KAshared goodies\forms\2018-August-Pre-Ruth-Street-Weber Paper-Drum of orange Tuff 40-205-19-7110-1513-$1,521.60piA"r34193f 37
CITY OF WATERLOO
Council Communication
Approve the project budget amendment for the Golf Improvements fund to budget to spend the restricted cash
balance as of June 30, 2018 in the amount of$10,244, as submitted by Leisure Services.
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
i : nsr,ire Servnces 11 np a)y, T" aru cy Approved 8/15/2018 ....4.31 P
ATTACHMENTS:
Description Type
Departtnierntt leu%juuestts p:::l:adjp,et A,riieiiuliiierit
Approve the project budget amendment for the Golf Improvements fund to
SUBJECT: budget to spend the restricted cash balance as of June 30; 2018 in the
amount of$10,244; as submitted by Leisure Services.
Submitted by: Submitted By:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Page 35 of 37
Completed forms should be routed directly to the Finance Dept. FINANCE DEM.ONLY
Finance/Committee approval required?
YES V NO
ifso,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for HE 2019 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4125 3000 cash 10,244.00 0.10 37 4125 1537 hort 4,500.00
010 37 4125 1390 other contractual 5,744.00
..........................
.. .................—-----
TOTAL $10,244.00 TOTAL $10,244.00
This amendment is being requested because:
to budget the balance remaining at the end of Fiscal Year 2018.
Prior Committee Actions(Dates):
e%
_(Sig
nat6re IS6�pt.'H'6ad r De Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodfes\forms\Budget Amendment Request Form.xIs(Apr 2003) Page 36 of 37
CITY OF WATERLOO
Council Communication
August 20, 2018.
City Council Meeting: 8/20/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
nnnar)ee tpn.p,by, Nmcy, Approve(l S/G5/20p U2 AM
Page 37 of 37