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CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
Today's Date: 8/9/2018
Effective Date: 8/2/2018
Employment Date: 12/22/1991
To: City Council Members
Re: Notice of Severance
Department Waterloo Fire Rescue
Job Title/Classification Base Lieutenant
This is to report that the employment of Marty Weeks
with the City of Waterloo has been severed by reason of: G1 Retired
Disability Related O No ❑ Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy,it is requested to allow payment which consists of the following:
Benefits Total Hours (x)Hourly Rate Total Payout
Vacation-Accrued 120 $ 26.65 $ 3,198.00
Vacation-Current 168.85 $ 26.65 $ 4,499.85
Usable Sick Leave -60 $ 26.17 $ (1,570.20)
Sick Leave Payout 0 $
$ -
Personal Hours 28.14 $ 26.17 $ 736.42
Comp Time Pay 4.77 $ 26.17 $ 124.83
Holiday 8 $ 26.17 $ 209.36
Total Payment $ 7,198.27
Comments: fig, S% ,`%
Approved by Date '"
Human Resour9es Date
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward] copy of approved form to Department and Human Resources Sent over 080918
Council Agenda Date:"{ `( 1 I b 0 Accruals 0 Status ❑1-9
i I iii II II
City of
M0
To: Council Members and Mayor Hart
From: Kelley Felchle
cc: Dave Zellhoefer
Date: August 31, 2018
Re: Council Vacancy
Council may fill the position by either appointment or special election. The options for special election
dates have reduced since three weeks have passed since the vacancy occurred. Below is an
explanation of the remaining options for council action.
Appointment
Council must pass a resolution electing to fill the vacancy by appointment and directing the publication
of a notice of intent to fill the vacancy by appointment. Notice must be published in the paper not less
than four and not more than twenty days prior to the date of the appointment. Council can determine
its own process for identifying potential candidates but has to make an appointment within 60 days
after the vacancy occurs. The 60-day deadline for appointing a new Ward 5 Council member is
October 9. The appointed individual would need to take the oath of office within 10 days of the
appointment. An individual appointed to fill a vacancy only serves until the next pending election not
for the remainder of the term. In this case, even though the term does not expire until 2021, the race
will be on the 2019 November ballot to fill the vacancy.
Residents of Ward 5 can petition to fill the vacancy by special election rather than by appointment.
The petition must be filed within 14 days after the appointment is made or the notice is published in the
paper, whichever is later. The petition must contain a sufficient number of signatures of eligible
electors of the ward. In this case, the petition must contain 158 signatures (10 percent of the votes for
Ward 5 Council member in the previous city election).
Special Election
1. If Council fails to appoint a replacement within 60 days, the City Clerk must give notice of the
vacancy to the County Auditor. The County Auditor must call for a special election at the
earliest practicable date but no sooner than 32 days after notice is received from the City
Clerk. If this scenario occurred, the special election would occur on Tuesday, Dec. 11. This is
because an election cannot occur during the four-week blackout period before and after a
general election.
2. If Council chooses to fill the vacancy by special election, it must pass a resolution directing the
City Clerk to send notice to the County Auditor with the date of the election. The earliest
practicable date for an election to occur will be Tuesday, December 11.
Cost
The cost of a separately held special election would be similar to the Ward 1 special election held in
July 2016,which was$6,000. A runoff election would cost an additional $6,000.
2
FINANCE DEPT , STAFF ONLY
LINE ITEM USED 010- 11 - 11004346
TRAVEL REQUEST FY _20191 BUDGETED /�", A)0 �
CITY OF WATERLOO EXPENDED YTD �5�5
THIS REQUEST
LEFT AFTER THIS
REQUEST 93z7
DATE 2n-� / S'
Original - Clerk/Finance Co - Department
NAME(S) AND POSITION(S): DATE
P. O. Ehlers 8/28/18
NAME OF CLASS / MEETING : DESTINATION : Dubuque, Iowa
Gangs on our backyard class DEPARTURE POINT
IF NOT WATERLOO :
DEPARTURE DATE : Return Date: DATE(S) OF MEETING :
September 19th, 2018 September 19, 2018 September 19th, 2018
PURPOSE OF TRAVEL :
Lt. McGeough requesting authorization to send Officer Ehlers to Gangs in our backyard class in Dubuque ,
Iowa on September 19'h, 2018 . The class is being put on by Midwest gang Investigators Association along with
the FBI and ATF. The class will talk about hybrid gangs in Iowa and surrounding states . A city vehicle will be
need for this travel/training .
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL :
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM :
ESTIMATE OF COST: BUDGET LINE ITEM :
$00 LODGING . 00 Uniforms x GRANT REIMBURSABLE
$15. 00 MEALS . 00 Parking YES NO
$100. 00 REGISTRATION 00 AIRFARE x REQUIRED CERTIFICATION
$ Fuel/mileage . 00 Dues YES NO
TOTAL FOR ALL: $ 115. 00 TOTAL : $ 115. 00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lh NJ
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT, STAFF ONLY
LINE ITEM USED 010- 1141004346
TRAVEL REQUEST FY _2019_ BUDGETED 416-joeo
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST �3yo 97
DATE
Original - Clerk/Finance Copy - De artment
NAME(S) AND POSITION(S) : DATE
P. O. Watson 8128/18
NAME OF CLASS / MEETING : DESTINATION : Raymond , Iowa
Crime Scene Investigation Class DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE : Return Date: DATE(S) OF MEETING :
September 24, 2018 September 281h2018 September 24-28, 2018
PURPOSE OF TRAVEL:
Captain Mohlis is requesting authorization to send P. O . Watson to Basic Crime Scene School in Raymond ,
Iowa at the Black Hawk County Training Center on September 24-28, 2018 . This school provides training in
crime scene photography, safety, evidence collection/preservation , tire/shoe impressions, tool marks/firearms,
and mock crime scenes. Currently P . O . Watson is currently a Crime scene Investigator ( C. S. I . ) for the patrol
division .
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM :
ESTIMATE OF COST: BUDGET LINE ITEM :
$00 LODGING . 00 Uniforms x GRANT REIMBURSABLE
$. 00 MEALS . 00 Parking YES NO
$250. 00 REGISTRATION . 00 AIRFARE x REQUIRED CERTIFICATION
$. 00 Fuel/mileage . 00 Dues YES NO
TOTAL FOR ALL: $ 250. 00 TOTAL: $ 250. 00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
D Q 7 ' `C
TRAVEL REQUEST FY LINE ITEM USE-d BUDGETED 5, 00 00
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST �-kLI - Ulf
LEFT AFTER THIS YY �
REQUEST
DATE L
Original - Clerk/Finance Copy - beparYment
NAME(S) AND POSITION (S) : DATE :
Cheryl Huddleston, Human Resources Manager 8/20/18
NAME OF CLASS / MEETING : DESTINATION : Johnston, Iowa
IAPELRA Fall Conference DEPARTURE POINT
IF NOT WATERLOO :
DEPARTURE DATE : RETURN DATE : DATE(S) OF MEETING
9/12/2018 9/14/2018 9/13- 14/2018
PURPOSE OF TRAVEL/TRAINING :
Attend Iowa Public Employer Labor Relations Association Fall Conference
Paying for hotel for Sept 12°i myself
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL : X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
ESTIMATE OF COST: BUDGET LINE ITEM : 010 09 8250 1346
$84. 00 LODGING TAXI x GRANT REIMBURSABLE
$25. 00 MEALS PARKING YES NO
$ 75. 00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL : $ 184. 00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
Ile
DATE ' DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
PE
A*
2018
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LEADERS OF TODAY PAVING THE WAY
FOR LEADERS OF TOMORROW
The IAPELRA fall conference agenda features a great lineup of diverse topics including managing
intermittent FMLA, succession planning, and defeating drama in the workplace. More details about the
topics and speakers presenting them can be found in the enclosed conference agenda . As always,
there will be wonderful networking opportunities to talk shop with your peers from around the state .
SEPTEMBER 1344 REGISTRATION
Crown Point Community Center Non- Member Conference $ 150
6300 Pioneer Parkway, Johnston, IA 50131 Member Conference $75
Rooms at Stoney Creek Hotel & Conference Center
5291 Stoney Creek Ct, Johnston, IA 50131
Call 1-800-659-2220 and mention IAPELRA to add a reservation in the room block
REGISTER HERE through EventBrite
Academy II
The Grievance Arbitration Process
The grievance arbitration process presents a thorough grounding in the role or arbitration in union-
management relations from the perspective of: the practioner, the arbitrator, and the advocate . Workshops
address responding to grievances, the rules of contract construction and how and when to raise arbitrability.
Participants will draft a response to a grievance and learn how to improve their skills in preparing and
presenting a winning case . An arbitrator will discuss what works and what doesn 't and present the key
elements of the burden of proof. Interactive exercises in choosing an arbitrator and selecting witnesses are
designed to build expertise .
The cost to attend Academy II is $299 for those who plan to attend only academy. For IAPELRA members
who attend both the IAPELRA Annual Conference and Academy II , IAPELRA will send you a $ 100 rebatel
Registration for the Academy is open through NPELRA. IAPELRA members can receive two and a half days of
fantastic training for only $274 ($75 + $199) !
Presented by Jim Hanks and Teresa Rotschafer, Academy II runs from 8 :00 am to 4 :00 pm on September
12th and includes breakfast, lunch, refreshments, and Academy Resource Materials. Check-in and breakfast
begin at 7 : 30 am . Academy II will take place at 6300 Pioneer Parkway in Johnston . All check payments must
be received by August 31, 2018 . Register here through NPELRAI
Future Events
Upcoming Meeting Dates and Locations
Academy II September 12, 2018 Johnston
Annual Meeting September 13-14, 2018 Johnston
Winter Meeting December 7, 2018 Story County
Spring Meeting May 3, 2019 Linn County
Annual Meeting September 12-13, 2019 Ankeny
Winter Meeting December 6, 2019 Dallas County
Conference Agenda
Thursday, September 13th
8 : 00 - 8 : 30 Registration, Breakfast, and Networking
8 : 30 - 9 : 15 Welcome
9 : 15 - 10 :30 Military Leave Update - Steve Olsen, U .S . Department of Labor
Steve Olsen is the Assistant Director for Veterans ' Employment and Training Service
(VETS) . Prior to joining VETS, he served as a Disabled Veteran Outreach Program
Specialist for the State of Iowa helping veterans prepare for meaningful careers .
Steve spent a majority of his career working with college students in admissions and
academic advising . He has a bachelor's degree in business administration from
Graceland University and a master's degree in leadership from Bellevue University.
Steve has a strong background in customer relations and is very passionate about
helping others.
Steve retired from the U . S . Army Reserve after 16 years of service. He is actively
involved in his local church volunteering on the servant team and assisting with the
children's ministry. In his spare time, he enjoys running, cycling, and spending time
with his family. Steve resides in West Des Moines, Iowa, with his wife and three
children .
10 : 30 - 10 :45 Break
10 :45 - 12 :00 Succession Planning - TiffanyTokarz, Modern Muse Consulting
Tiffany Tokarz, CPBA, CPMA, & MS in Leadership Development Psychology, is an
atIntentional Growth Strategist. She has been working with leaders and teams to
create intentional results for over a decade. Her company Modern Muse Consulting
offers consulting, coaching, group work, training and workshops . She was recently
inducted into Faculty Row . Her belief is that researchers have only begun to
understand the scope of human potential ; and those leaders who create company
l cultures to better leverage their human capital will thrive in the new economy.
She has presented for The Des Moines Partnership, Iowa Economic Success Center,
East/South Chamber, Urbandale Chamber, West Des Moines Chamber, Grimes
Chamber, Adel Chamber and many other organizations locally.
Conference Agenda
Thursday, September 13th
12 :00 - 12 :45 Lunch
12:45 - 2 : 00 Defeat the Drama — Kirsten Ross Vogel, Focus Forward Coaching, LLC
Tired of feeling that you' ll never get your team to do what you need ? Frustrated with
employee bickering and backstabbing and all of the inefficiency and customer
complaints ?
Kirsten E . Ross, MLIR, SPHR teaches targeted strategies that help leaders generate a
clear direction, defeat employee drama and focus their teams on productivity and
great service . Her workshops and keynote addresses are rich with proven strategies
that can be implemented immediately and her fun and high-energy style has
received rave reviews from participants who often marvel at her ability to simplify
complex information while making the event entertaining .
For more than 25 years Kirsten has worked with leaders in privately held companies,
family businesses and non-profits . She is the Author of two Leadership books,
"Defeat the Drama" and "From People Problems to Productivity" and has been
featured as an expert for media such as : NBC Nightly News, Fox 2 News, National
Public Radio and for publications such as Entrepreneur Magazine, Working Mother
Magazine and Crains .
Kirsten is CEO of Focus Forward Coaching, LLC, a leading coaching and culture
correction firm . Her education and experience include a Master's Degree in Human
Resource Management, Senior Human Resource Certification, the Coach Training
Alliance curriculum and more than 25 years of hands-on Human Resource
experience .
2 :00 - 2 : 15 Break
2 : 15 - 3 : 30 Creating Sound Policy - Jamie Bishop, Cottingham & Butler
As Vice President in the Employee Benefits division, Jamie works in conjunction with
clients to develop and implement tactical and strategic initiatives for their employee
benefits programs. Jamie has been with Cottingham & Butler for more than 20 years
and enjoys an ever-evolving insurance industry.
Over her time in the business Cottingham & Butler continues to expand services to
include Human Resources and Compliance assistance as well as a new acquisition
that brings Compensation and Total Rewards consulting, Outside of the office, Jamie
enjoys spending time with her family, her horse hobby and a number of outdoor
activities .
Conference Agenda
Thursday, September 13th
3 : 30 - 4 :15 Bargaining Update/Roundtable Discussion - Jim Hanks, Ahlers & Cooney
As a member of the firm 's Education Law practice area, which represents over 250
Iowa K-12 school districts, area education agencies, community colleges, colleges and
universities, Jim works with clients on a wide range of complex issues . Jim combines
�r extensive education knowledge with a public/private sector employment and
traditional labor practice and served as the Chief Negotiator in State collective
bargaining for former Iowa Governors Tom Vilsack and Chet Culver.
In his education practice with Iowa schools, Jim has proven to be a valuable advisor to
his clients as a strategic problem-solver on a diversity of issues, while being sensitive
to the mission of education organizations . Jim's employment and labor practice
covers a variety of areas and his specialized expertise includes counsel on issues such
as : reviewing and drafting board policies and procedures, contracts for services, and
public contract matters; advising on board/school management responsibilities, open
meetings and open records compliance, school finance issues, environmental
problems, gift laws and elections laws; representing school boards and administrators
on student rights and discipline adjudications, civil rights complaints and various
litigation issues ; representing school districts in proceedings involving special
education programs and services; and counseling school districts on constitutional
issues including freedom of speech, freedom of religion, due process requirement,
and equal protection . On the legislative level, he has been instrumental in directing
and shaping the on-going debate concerning amendments to the Public Employment
Relation Act and the teacher contract termination law.
4 :30 - 5 :00 Annual Meeting followed immediately by Board Meeting
Thursday Evening Event
5 :30 pm dinner at Greenbriar Restaurant
5810 Merle Hay Road , Johnston
View the menu online here
RSVP to Cyndee Rhames ( crhames@cityofjohnston .com) by
September 10, 2018
Conference Agenda
Friday, September 14th
8 : 30 - 10 :00 How to Efficiently Manage Intermittent FMLA and Hold Employees Accountable -
Mike Staebell, Dickinson Law Firm
Mike Staebell retired from the U .S . Department of Labor, Wage and Hour Division
(WHD) , in December 2015 after 33 years of enforcing federal employment laws . That
included 17 years of direct investigation experience, 11 years supervising other
investigators, and 5 years as District Director for the states of Iowa and Nebraska .
Under his leadership, the Iowa- Nebraska office was consistently ranked as one of the
most productive in the U .S .
Mike was responsible for enforcing all laws within WHD jurisdiction, most notably the
FLSA, FMLA and Davis Bacon Act, Although not a lawyer, during his tenure at WHD
Mike coordinated with the attorneys of the DOL's Office of the Solicitor to assist in
the litigation of significant cases in courts and before administrative tribunals —
including the first FLSA child labor death case in the nation prosecuted under the
Child Labor Enhanced Penalty Program that was established under the Genetic
Information Nondiscrimination Act; FLSA violations involving disabled workers of
Henry's Turkey Service; and FLSA violations involving undocumented workers at
Agriprocessors .
Mike is an acclaimed trainer and speaker. He has a keen understanding of the laws
enforced by WHD, a practical perspective, and a sense of humor that put him in high
demand both publicly and within the agency itself. Mike created courses and trained
WHD investigators throughout the U .S . regarding new statutes and regulations . He
has given hundreds of presentations to the public on statutes enforced by WHD and
is popular among professional and industry associations throughout the Midwest and
the nation .
10 :00 - 10 : 15 Break
10 : 15 - 10 :45 ( PERS Update - IPERS Representative
10 :45 - 11 : 30 Civil Service Panel/Roundtable Discussion - Ahlers & Cooney
11 :30 - 11 :45 Closing Remarks and Lunch To Go
Thank you for joining us for the
Annual IAPELRA Fall Conference !
Please look for a conference survey in your email .
We value your feedback and encourage each of you to
share future topic or speaker ideas .
Feel free to contact our organization regarding
membership and resources we can provide for those
who join our organization .
Patty Rio den , [Nmes 'Odent
City of Waukee I pholden@waukee . org
Stephanie Romagnoli , Vice President
City of Muscatine I sromagnoli@muscatineiowa . gov
Perry Buffington , Secretary
City of Mason City I pbuffington@masoncity . net
Doug Garnett, Treasurer
Des Moines Water Works garnett@dmww . com