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Council Packet - 9/4/2018
THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Tuesday, September 4, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 211 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Jerome Amos, Ward 4 Council Member Agenda, as proposed or amended. Minutes of August 27, 2018, Regular Session, as proposed. ORAL PRESENTATIONS I owa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution setting a date of public hearing as September 17, 2018, to approve the request by Deer Creek Development for a site plan amendment to the "M-2,P" Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive, and instruct City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning & Development Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. P.O. Ehlers Class/Meeting: Gangs in our backyard. Destination: Dubuque, IA Dates: September 19, Amount not to exceed: $115.00 2018 b. P.O. Watson Class/Meeting: Crime Scene Investigation Class Destination: Raymond, IA Dates: September 24- Amount not to exceed: $250.00 28, 2018 Page 2 of 211 C. Cheryl Huddleston, Human Resource Manager Class/Meeting: IAPELRA Fall Conference (Iowa Public Employer Labor Relations Association) Destination: Johnston, IA Dates: September 12- Amount not to exceed: $184.00 13, 2018 2. LIQUOR LICENSES a. Longhorn Steakhouse #5374, 1425 E. San Marnan Drive Class: C Liquor Renewal Application Includes Sunday Expiration Date: 8/31/2019 b. Red Lobster#6267, 941 E. San Marnan Drive Class: C Liquor Renewal Application Includes Sunday Expiration Date: 7/27/2019 C. Fairfield Inn & Suites, 2134 LaPorte Road Class: B Wine/ C Beer Renewal Application Includes Sunday Expiration Date: 9/30/2019 d. Mama Nick's Circle Pizzeria, 1934 Washington Street Class: C Liquor Renewal Application Includes Sunday Expiration Date: 9/9/2019 e. Newton's Paradise Cafe', 128 E. 4th Street Class: B Native Wine/ C Liquor w/Outdoor Service/ Catering Privilege Renewal Application Includes Sunday Expiration Date: 9/17/2019 f. West Side Liquor, 919 W. 5th Street Class: B Wine / C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 9/20/2019 3. APPOINTMENTS a. Steve Trost Board/Commission: Planning, Programming &Zoning Commission Expiration Date: 9/4/2021 New Appointment 4. Cigarette/Tobacco Permit New Application for Kwik Star #1004, 111 E. Donald Street. 5. Bonds. Page 3 of 211 RESOLUTIONS 2. Resolution approving filling the Ward 5 vacancy by special election. Submitted By: Kelley Felchle, City Clerk 3. Resolution accepting a grant from the Black Hawk County Gaming Association in the amount of$600,000 in conjunction with the Lincoln Park Improvements project. Submitted By: Paul Huting, Leisure Services Director 4. Resolution accepting the Iowa Department of Transportation's Office of Aviation grant with Contract No. 20601, and Project No. 9-1-190-ALO200 for the FY 2019 Commercial Service Vertical Infrastructure program for improvements to the General Aviation T- Hangar rows A-B-C, and Airline Passenger Terminal Improvements (carpeting and lighting), and authorize the Mayor and City Clerk to execute said document. Submitted By: Keith Kaspari, Airport Director 5. Resolution approving a lease agreement with C & S Car Company for a 2019 Hyundai Santa Fe, VIN No. 5NMS33ADOKH005480, to be used by the School Resource Officers, for a six (6) month period at no cost to the City, and authorize the Mayor to execute said agreement. Submitted By: Frank Krogh, Captain of Police Services 6. Resolution awarding the FY 2019 Waterloo Yard Waste Water and Sanitary Sewer Extension, Contract 952, to Lodge Construction, Inc. of Clarksville, Iowa, in the amount of $242,253, and approving the contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. Submitted By: Sandie Greco, Interim Public Works Director 7. Resolution approving Acceptance of Improvements of the Audubon Hills First Addition, performed by Dave Schmitt Construction Company of Cedar Rapids, Iowa, and receive and file two-year maintenance bonds. Submitted By: Dennis J. Gentz, PE,Assistant City Engineer 8. Resolution approving award of hotel/motel tax council discretionary funds to the Waterloo Leisure Services SportsPlex in the amount of $11,580, for marketing, and to Waterloo Leisure Services in the amount of$12,390, for an event shuttle. Submitted By: Michelle Weidner, Chief Financial Officer 9. Resolution approving the Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of the Iowa Department of Transportation R.I.S.E grant to improve access for the former Weissman Steel Site near the Hwy. 63 and University Avenue intersection, and authorize the Mayor and City Clerk to execute any necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 10. Resolution approving the Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of the Iowa Department of Transportation R.I.S.E grant for the Cedar Valley Crossing Development near the intersection of Hwy. 63 and Hwy. 20, to provide an extension of Marnie Avenue, and authorize the Mayor and City Clerk to Page 4 of 211 execute any necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 11. Resolution approving award of bid for Janitorial Services to Midwest Janitorial Service, Inc., in the amount of $7,154.00/month, for the following buildings: City Hall, Carnegie Annex, Waterloo Police Training Center, Memorial Hall, Waste Management, and the Parking Ramp Enclosure attached to the Waterloo Building. Submitted By: Noel Anderson, Comunity Planning and Development Director 12. Resolution rescinding Resolution No. 2015-187 adopted on March 9, 2015 to correct a utility easement description for an Encroachment Agreement with University of Iowa Community Credit Union, and adopt a new resolution entering into an Encroachment Agreement with University of Iowa Community Credit Union, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning & Development Director 13. Resolution approving a Second Amendment to the Development Agreement & Minimum Assessment Agreement with Cardinal Construction Inc., changing the developer to Cardinal Construction Inc. & IPE1031 REV279, LLC, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning & Development Director 14. Resolution approving a Temporary Construction Easement and Dedicating a Sanitary Sewer Easement on land owned by the City of Waterloo, for the Brock Sanitary Sewer Main Extension, Contract No. 954, located north of 1318 Martin Road. Submitted By: Noel Anderson, Community Planning and Development Director 15. Resolution accepting deed from Black Hawk County for property generally located at the corner of Walnut Street and 6th Street in the amount of$1.00, and authorize Mayor and City Clerk to sign and fully execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 16. Resolution approving Professional Services Agreement with I & S Group, Inc., in an amount not to exceed $206,390, for a Building Survey/Assessment for the City of Waterloo, and authorize the Mayor to execute said document. Submitted By: Noel Anderson, Community Planning & Development Director ORDINANCES 17. Amendment to the City of Waterloo Zoning Ordinance No. 5079 to expand the Alcohol Sales Use Overlay District and change the requirement for retail area of a grocery store from 10,000 square feet to 15,000 square feet. Motion to receive, file, consider and pass for the third time and adopt an Ordinance amending Ordinance No. 5079, as amended, the City of Waterloo Zoning Ordinance, to expand the Alcohol Sales Use Overlay District and change the requirement for retail area of a grocery store from 10,000 square feet to 15,000 square feet. Submitted By:Aric Schroeder, City Planner 18. An Ordinance amending the 2008 City of Waterloo Traffic Code by Adding Page 5 of 211 Subsection (8A) Crabapple Lane, to Section 545, Yield Street, to the 2008 Traffic Code as follows: Crabapple Lane at Falcon Ridge. Motion to received, file, consider and pass for the first time an Ordinance amending the 2008 City of Waterloo Traffic Code by Adding Subsection (8A) Crabapple Lane, to Section 545, Yield Streets, to the 2008 Traffic Code as follows: Crabapple Lane at Falcon Ridge. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Interim Public Works Director ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:25 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Airport Board Meeting minutes of July 3, 2018. 2. Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Martin Weeks, Fire Lieutenant, effective August 2, 2018 with recommendation of approval of payout of$7,198.27 for unused benefits. Page 6 of 211 CITY OF WATERLOO Council Communication Minutes of August 27, 2018, Regular Session, as proposed. City Council Meeting: 9/4/2018 Prepared: REVIEWERS: Department Reviewer Action Date Oerk Office fflzgp)y, N mmey Approved 8/2I/201 ... 12.45 PM ATTACHMENTS: Description Type Minutes Augggust 27, 2018 Backup Mame lap Submitted by: Submitted By: Page 7 of 211 August 27, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 28, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Jamie Knutson, Interim City Engineer 146420 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, August 27, 2018, at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Six. Motion carried. 146421 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 20, 2018, at 5:30 p.m., be accepted and approved. Mrs. Juon noted a correction was made in the minutes regarding the resolution setting the date of a Special Election as November 6, 2018, which had language stating it had passed when the vote actually failed. Voice vote-Ayes: Six. Motion carried. ORAL PRESENTATIONS Duane Eilers-1205 Bishop commented the Council should consider firing the City Clerk and City Attorney as they are not doing their job. Mayor Hart asked Mr. Eilers to refrain from making slanderous remarks regarding employees and to keep his comments germane. Mr. Eilers made comments regarding his complaints to Code Enforcement about continued violations at the property on 18th and Lafayette Streets, a property in close proximity to that house and other properties throughout the City, with regards to overgrown weeds and unlicensed vehicles. Mayor Hart directed City Attorney Dave Zellhoefer to review the property at 18th and Lafayette Streets regarding weeds and unlicensed vehicles. Bruce Kaesser- CRC Apartments invited the Council to tour the CRC Apartments. Sue Vogel-resident Ward 5 commented she is disappointed in the council's decision not to appoint a representative for Ward 5. Vogel feels the position should have been put on the ballot for November 11th to save tax dollars or in October to expedite electing representation for their ward. Vogel explained Ward 5 is being neglected with no representation, that the delay for electing a representative does not express the wishes of Ward 5 citizens and that personal agendas have no place in the decision for replacing the Ward's representation. Forrest Dillavou— 1725 Huntington Road, commented with regards to his complaints about the property located on West 5th street with what he feels are building code violations. Mayor Hart commented that Mrs. Klein had forwarded him an email regarding the same question. Noel Anderson, Community Planning and Development Director explained that the Building August 27, 2018 Page 2 Noel Anderson explained they have been working with John Roof and Jim Ellis through the Residential Partners Development Agreement, who have since split and as a result the City is working on amending that development Agreement to move forward with the projects. Mayor Hart questioned if a record is indicating the investment made in conjunction with this and the other infill projects do we have a chart on investments made on projects to the city. What is the tax base on these? Noel Anderson explained Mr. Roof has invested $750,000 on the west side and 7.5 million on the east side in housing projects. Mayor Hart questioned the tax base of the projects. Noel Anderson questioned if the he was speaking about projects overall or sites specific to this project? Mayor Hart asked that John Roof give the council an update and that he speak with Mr. Chapman to respond to his questions. Mr. Schmitt questioned if the Lafayette School wasn't with the City. Noel Anderson explained the school was under the same development agreement therefore the City hasn't taken any formal action to change or amend that agreement to move ahead with regards to the school. Mr. Schmitt questioned who currently holds title to the Lafayette School. Noel Anderson responded that the Lafayette School is currently in the City's name according to the provisions of conveyance stated in the development agreement. John Sherbon- 1715 made comments regarding the location of stop signs on Ansborouogh Avenue and the intersection by VGM and Kwik Star being hazardous and the need for better planning in the future for moving traffic in these types of areas. Mayor Hart asked the Interim Public Works Director to research the intersection with regards to Mr. Sherbon's comments. Mr. Morrissey commented Waterloo is hosting Iowa Downtown Conference which will be held August 28-29, 2018 at the Waterloo Center for the Arts, which will be hosting numerous speakers, tours and live entertainment at the amphitheater, and encourages council members interested in preservation and economic development of the downtown area to attend. Mr. Schmitt commented with regards to the Ward 5 vacancy that he and possibly other council members indicated they wanted to look at all the options, including appointment, and he believed this was set for discussion on this agenda but was removed from the agenda as the City Clerk was going to be absent. Mr. Schmitt stated this is a conversation that will be had and that he has invited an employee from the County Auditor to be present next week to assist with that discussion. Mayor Hart explained, knowing they needed to move expeditiously, a work session was held prior to the action being taken by the council last week with no questions being presented at that meeting. August 27, 2018 Page 3 that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 27, 2018, in the amount of$3,170,103.91, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2018-626. 2. Resolution approving noise variance request from Deacon Michael Lien of New Living Hope Apostolic Church to hold a community outreach event at Lincoln Park on September 22, 2018 from 10:00 a.m. to 2:00 p.m. and again on September 29, 2018 from 10 a.m. to 4 p.m. including the use of a PA system. Resolution adopted and upon approval by Mayor assigned No. 2018-627 3. Resolution approving request from Michael Fecht for a waiver for a concrete driveway located at 4837 Charolais Drive, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2018-628 4. Resolution approving request to certify assessment to 211 Fowler Street in the amount of $4,185, for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Resolution adopted and upon approval by Mayor assigned No. 2018-629 5. Resolution approving specifications, form of contract, etc. and setting the date of bid opening as September 20, 2018, and public hearing as September 24, 2018, in conjunction with the 2018 Carnegie Annex Roof Replacement Project, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-630 6. Resolution setting the date of public hearing as September 10, 2018 to approve the request by to vacate, sell and convey a 20 foot x 100.46 foot public alley located northwest of 2022 Jefferson Street to Steis Holdings in the amount of$2,150.92, subject to a private easement being maintained over the vacated alley to allow access to 321 W. 18th Street, and subject to a public easement to be retained for utilities, and authorize City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-631 7. Resolution approving preliminary plans, specifications, form of contract etc., and setting date of bid opening as September 13, 2018 and date of public hearing as September 17, 2018 for the purchase of one (1) 2018 Triple Combination Pumper for Waterloo Fire Rescue, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-632 August 27, 2018 Page 4 10. Resolution approving the request of Shelia Mattoon for tax exemptions on the construction of a new single family home valued at $307,099 for property located at 1263 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2018-635 11. Resolution approving the request of Matthew J. Buenger for tax exemptions on the construction of a new single family home valued at $353,173 for property located at 1737 Waxwing Way, and located in the City Limits Urban Revitalization Area(CLURA). Resolution adopted and upon approval by Mayor assigned No. 2018-636 12. Resolution approving the request of OIP Real Estate, LLC for tax exemptions on the construction of home improvements valued at $30,000 for a property located at 424 Peek Street, and located within the Consolidated Urban Revitalization Area(CURA). Resolution adopted and upon approval by Mayor assigned No. 2018-637 13. Resolution approving the request of Lee and Mary Galloway for tax exemptions on the construction of home improvements valued at $37,000 for a property located at 633 Boston Avenue, and located within the Consolidated Urban Revitalization Area(LURA). Resolution adopted and upon approval by Mayor assigned No. 2018-638 b. Motion to approve the following: 1 Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Sarah Kempen Iowa's River Restoration Cedar Falls, September $600.00 Toolbox IA 24-27, 2018 b. Paul Fluting, Leisure Iowa Park and Fort Dodge, September $238.00 Services Director Recreation Association IA 11-12, 2018 Fall Workshop 2• Approved Beer, Liquor, and Wine Applications Name &Address of Business Class New or Expiration Includes Renewal Date Sunday a. Casey's Pub &Eatery, 1125 C Liquor Renewal 7/31/2019 x W. Donald Street w/Outdoor Service b. Tobacco Outlet Plus #500, C Beer Renewal 10/14/2019 x 1803 LaPorte Road 3. Application for Fireworks Display in conjunction with the Mayor's Firework Labor Day Kick-Off event to be held at Park Avenue Bridge, on Friday, August 31, 2018, at 9:45 p.m. for approx. 20 minutes. August 27, 2018 Page 5 Roll call vote-Ayes: Six. Motion carried. PUBLIC HEARINGS 146424 - Schmitt/Amos that proof of publication of notice of public hearing on Anaerobic Digester#3 Cleaning Project, Contract No. 953, as published in the Waterloo Courier on August 13, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146425 - Schmitt/Amos that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. 146426 - Schmitt/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-639 146427 - Schmitt/Amos that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-640 146428 - Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids. Estimate: $65,000.00 Bidder Bid Security Bid Amount Nutri-Ject Systems, Inc. o 5/o $63,050.00 Hudson, IA Metro-Ag Waste Injection Systems, Inc. o 5/o $74,800.00 Breese, IL Voice vote-Ayes: Six. Motion carried. 146429 - Schmitt/Amos that"Resolution awarding bid to Nutri-Ject Systems, Inc. of Hudson, Iowa in the amount of$63,050, and approving the contract, bonds and certificate of insurance for the Anaerobic Digester #3 August 27, 2018 Page 6 146431 - Morrissey/Amos that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. 146432 - Morrissey/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-642 146433 - Morrissey/Amos that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-643 146434 - Morrissey/Amos Motion to receive and file and instruct City Clerk to read bids. Estimate: $110,000.00 Bidder Bid Bid Amount Security Schaefer Tree & Lawn Service 5% $161,500.00 Waterloo, IA Wilson Custom Tree 5% $105,307.89 Cresco, IA Tree Pros 5% $97,200.00 Waterloo, IA Vieth Construction, Cedar Falls 5% $258,000.00 Voice vote-Ayes: Six. Motion carried. 146435 - Morrissey/Amos that "Resolution awarding the 2018 Fall Stump Removal Project bid to Tree Pros of Waterloo, Iowa, in the amount of$97,200, and approving the contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-644 146436 - Schmitt/Amos that proof of publication of notice of public hearing on FY 2019 Waterloo Yard Waste Water and Sanitary Sewer Extension, Contract 952, as published in the Waterloo Courier on August 20, 2018, August 27, 2018 Page 7 that "Resolution confirming approval of specifications, bid documents, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-645 146439 - Schmitt/Amos that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-646 146440 - Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids and refer to Interim Public Works Director for review. Estimate: $283,505.00 Bidder Bid Bid Amount Security Lodge Construction Inc. Clarksville, IA 5% $242,253.00 Dave Schmitt Construction Co. Inc. Cedar Rapids, IA 5% $319,371.75 Vieth Construction Corp. o Cedar Falls, IA 5/o $261,832.50 Boomerang Corp. o 5/o $307,687.00 Anamosa, IA Summers' Enterprise, Inc. Masonville, IA $249,986.05 Voice vote-Ayes: Six. Motion carried. RESOLUTIONS 146441 - Amos/Morrissey that "Resolution approving submission of a grant application to the Community Foundation of Northeast Iowa, in an amount not to exceed$15,677, to replace ash trees in Miriams Park and Prairie Grove Park", be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-647 146442 - Amos/Morrissey That "Resolution approving new Young Arena ice rental rates for the 2018-2019 season and the 2019-2020 season",be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-648 146443 - Amos/Morrissey August 27, 2018 Page 8 146444 - Morrissey/Amos that "Resolution approving Methamphetamine Drug Hot Spots grant money as a sub-recipient from the Governor's Office of Drug Control Policy, in the amount of$23,000.00 with no matching funds required, to provide overtime funds to assist in mid and high level methamphetamine investigations, and authorize the Mayor and Chief of Police to execute said document", be adopted. Roll call vote- Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-650 146445 - Morrissey/Amos that "Resolution approving a request by CGA Engineers on behalf of Fusion Investments, for the preliminary plat of Cedar Valley Crossing, a ten (10) lot commercial/industrial subdivision, located southwest of 3353 Mamie Avenue",be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-651 146446 - Schmitt/Amos that "Resolution approving a Revitalize Iowa's Sound Economy (RISE) application for local development with a total project cost of $520,365, designating the Mayor as the official representative of the City, authorizing the Mayor to affix his signature to said application providing financial assurances in conjunction with same, accepting responsibility for improvements to University Avenue access improvements to the former Weissman Steel site, and authorize the Mayor and City Clerk to execute any necessary documents",be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-652 146447 - Schmitt/Amos that "Resolution approving a Revitalize Iowa's Sound Economy (RISE) Immediate Opportunity application for local development, designating the Mayor as the official representative of the City, authorizing the Mayor to affix his signature to said application, providing financial assurances in conjunction with same, accepting responsibility for improvements to Mamie Avenue at a total project cost of$630,395, and authorize the Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote-Ayes: Six. Motion carried. Forest Dillavou-1725 Huntington Road, commented that wonderful changes have been made to the old Weisman Steel plant and questioned if the changes will destroy or enhance the improvements. Noel Anderson, Community Planning and Development Director explained the RISE funds would improve turn lanes, allow direct access to the site and allow the option of removing the bridge over Black Hawk Creek, increasing flooding capacity. Resolution adopted and upon approval by Mayor assigned No. 2018-653 146448 - Morrissey/Amos August 27, 2018 Page 9 Mr. Schmitt requested an overview of the agreement with Black Hawk Contracting Noel Anderson, Community Planning and Development Director explained the contract was in connection with the former purchase and demolition of the former Francis Grout School and the development agreement with Mr. Roof to develop housing on the site. The neighboring property owner wishes to acquire 10 feet of the property next to his lot which would still allow the same number of home to be built on the lot, per the development agreement. Resolution adopted and upon approval by Mayor assigned No. 2018-655 ORDINANCES 146450 - Schmitt/Amos that "an Ordinance amending Ordinance No. 5079, as amended, the City of Waterloo Zoning Ordinance, to expand the Alcohol Sales Use Overlay District and change the requirement for retail area of a grocery store from 10,000 square feet to 15,000 square feet", be received, placed on file, considered and passed for the second time. Jim Chapman-224 Bertch, commented the neighborhood is saturated with liquor stores and stated he is in favor of the ordinance. Carol Gustafson- 209 Forest Avenue, agreed the neighborhood is saturated with liquor stores and that she is also in favor of the overlay ordinance. Judy Cieliski- 210 Williston, listed the stores making liquor available in this area and indicated she was in favor of the ordinance. Roll call vote-Ayes: Six. Motion carried. 146451 - Schmitt/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Five. Nays: One (Klein). Motion failed. OTHER COUNCIL BUSINESS 146452 - Morrissey/Amos that the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation Bonds Series 2012A, Series 2012B and Series 2013A bonds., be received, placed on file and approved. Voice vote-Ayes: Six. Motion carried. ADJOURNMENT 146453 - Morrissey/Amos that the Council adjourn at 6:19 p.m. Voice vote-Ayes: Six. Motion carried. CITY OF WATERLOO Council Communication Resolution setting a date of public hearing as September 17, 2018, to approve the request by Deer Creek Development for a site plan amendment to the "M-2,P"Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive, and instruct City Clerk to publish said notice. City Council Meeting: 9/4/2018 Prepared: 8/29/2018 REVIEWERS: Department Reviewer Action Date Naming Zo nlnng 1 earn oder, A.rpc Approved 8/29/2018 .... 11-p 3 AM (."pa;mn Office 1 p pin)[l 1' a ncy Approved 8/29/2018 .... 11:p 9 AM ATTACHMENTS: Description Type OVel-VpeW Map (.,mreir Menio A.edap Maap:) (.ovc.r Mcnmo Site 1."11ann Cover Mernnno Application nonan ('..,o ra:°r Men-mo Resolution setting a date of public hearing as September 17, 2018, to SUBJECT: approve the request by Deer Creek Development for a site plan amendment to the "M-2,P"Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive, and instruct City Clerk to publish said notice. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request by Deer Creek Development for a site plan amendment to the"M-2,P" Planned Industrial District to create an industrial district located located west of 3301 Greyhound Drive. Summary Statement: The applicant is requesting to construct a new 73.2 industrial development. Attached is the proposed lot layout for the development. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use and Economic Development, policies 1, 3 and 4. Northeast Quarter of the Southwest Fractional Quarter(NV/4 SW frl %) of Section Six (6), Township Eighty-eight (88) North, Range Thirteen (13) Page 17 of 211 West of the 5th P.M., Black Hawk County, Iowa, AND That part of the Northwest Quarter of the Southeast Quarter(NW'/ SE'/) of Section Six (6), Township Eighty-eight(88) North, Range Thirteen (13) West of the 51h P.M., Black Hawk County, Iowa, described as follows: Beginning at the Northwest corner of the Northwest Quarter of the Legal Descriptions: Southeast Quarter(NW% SE'/); thence North 89°5851" East, along the Northerly line of the Southeast Quarter 100 feet; thence South 0°648" West, along a line parallel with the Southeast Quarter, 1,069.31 feet, to the beginning of a curve concave Northeasterly having a radius of 686.62 feet; thence Southeasterly 259.1 feet along the curve through a central angle of'21°37'15" to a point on the Southerly line of'the Northwest Quarter of the Southeast Quarter, which point is 148.31 feet Easterly from the Southwest corner of the Northwest Quarter of the Southeast Quarter thence North 90° West along the Southerly line, 148.31 feet, to the Southwest corner of the Northwest Quarter of the Southeast Quarter; thence North 0°648"East, along the Westerly line of the Southeast Quarter, 1,322.3 7feet, to the point of beginning. The Westerly line of the Northwest Fractional Quarter is assumed to bear North and South Page 18 of 211 City of Waterloo Planning, Programming and Zoning Commission September n, 2o18 MA TIN RD fi, O R-2- ,� y R-4 M-2,P 63 GRAM 'ddW4tVtW, "'�1' C-2 'W.RIDGEWAY AVE ,., - - .. .., .';;;,,, A-1 M-2,P M-1 R-4,v C-Z ATHENS DR K Z A-1 B-P R 4 � QQ- "' y CYCLONE DRQ � R-4 O oy (KINGS;", 0 0 0 QUAILP R-4�R-P L ....... RAIL..., �, � TITAN T 2 0 N VIEW PL' M °#7 R-4 „„�.,., 5 . Haw y R-3 .... ..� � VIII , u ei epipppp li Z N Z VIII 6���,,,��,�� II w R-1 A-1 C-2, A,1 KAMILLE CT N R P to^I � — — cy~ C-2,C- Z .° M-1NLtNE DR u K R3NI ! A=1 C-2 qs g Hv C - R � k ��y T ✓..< c a�eS �a Sr �'TPe- PgRTR/o... d � o cF SSTOP iR CARAS RD li'D AN BlackR-1 R-3,R-P ��- ,,, FALCON RG A-1 y — TY HAWK DR DR D THRUSH lawk y _ C Creek M-2,P C-P R=3;R-P KIT o N West of 3301 Greyhound Drive WE Site Plan Amendement s Deer Creek Development 1,000 500 0 1,000 � � Feet Page 19 of 211 City of Waterloo Planning, Programming and Zoning Commission September n, 2o18 z CYCLONE DR O C7 3301 Greyhound Drive R Former Greyhound Park IIS O Z O W O O �o G� D 20 63 0 0� 63 m � i N West of 33ol Greyhound Drive WE Site Plan Amendment Deer Creek Development 350 175 0 350 Feet Page 20 of 211 ; r OUTLOT �I 2.33 AC. ' OUTLOT OUTLOT 2.51 AC. 1.15 AC. OUTLOT #4 y i 1.33 AG,, LOT AREA 8.64 ACRES I / / I I OUTLOT rr w #5 J o 1.45 AC. ' 0 J o FULL Q I CCES � D 1 , - 0 ¢ U 0 OUTLOT ` / I #6 TOTAL 1.77 AC. PROJECTT AREA= LOT AREA= — — � 0 18.36 ACRES I �� 73.2 ACRES II cc) r 250' Z o !/ OUTLOT 1.83 AC. j% LLLJ / (D ZONED M 2,P p / `�• I (PLANNED PROPOSED 1 INDUSTRIAL) / WATER N DETENTION ' REPLACEMENT I % FULL f •1 AREA CCEE r. /%� �h APPLICATION SITE PLAN AMENDMENT TO A "R-P", "M-P", "C-P", "B-P", "S-I" OR "C-Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment Individual Building Minor change (check one)(Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's name(please print): .._]�-<..__ �n _ Address: 6 315 5{ixyleiw 1- Phone: 314—96P -- 310,S Fax: City: k Esc . State: :zt-- ,q Zip: S 43&q,3 b. Status of applicant:(a)Owner.__(b) Other___ _(Cl CECtC ONE): If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State; Zip: 2. PROPERTY INFORMATION: a. General location of site plan to be amended: "i"07rr"4: ' 6-r,-tL,j ?VL - b. Legal description of property or portion to be amended; c. Dimensions of proposed site plan amendment: d. Area of proposed site plan amendment; T3.'� Acrr s e. Current zoning: ml r7a�> i f. Reason(s)for site plan amendment and proposed use(s) of property:.._,.h>sko �_. v � 'A g. Conditions(if any)agreed to(does not affect existing conditions unless specified): h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property,the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of$200(for new or overall amendment), $100 (for individual Building),or$0(for minor change)(payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by [lie Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. &A dvrt�,-- a0-dple Signature of Applicant Date 9 ignature of O er Date Page 22 of 211 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 9/4/2018 Prepared: REVIEWERS: Department Reviewer Action Date E c:g dmnee6ngg ;f p ng,[.)y, N am:y A.pproved 8/29/2018 .... 11-37 AM. ATTACHMENTS: Description Type ❑ 1:3orids for c,otu-: yip mapll'rovap 9.4.18 13 ac°kup'r M amc,mlaap SUBJECT: Bonds. Page 23 of 211 BONDS FOR COUNCIL APPROVAL September 4, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 IA5135798 DREW WHITEHEAD dba DL PLUMBING WAVERLY, IA 0217209 MCLEODUSA TELECOMMUNICATIONS SERVICES, LLC LITTLE ROCK,ARKANSAS dba PAETEC BUSINESS SERVICES Page 24 of 211 CITY OF WATERLOO Council Communication Resolution approving filling the Ward 5 vacancy by special election. City Council Meeting: 9/4/2018 Prepared: 8/22/2018 REVIEWERS: Department Reviewer Action Date Clerk Off-we i e civic, Kelley Approved 8/22/201 .... 12.0 PM ATTACHMENTS: Description Type Melno Bac°ka.p M atic laai SUBJECT: Resolution approving filling the Ward 5 vacancy yspecial election. Submitted by: Submitted By: Kelley Felchle. City Cleric Page 25 of 211 111111 Illiiiiii� MEMO To: Council Members and Mayor Hart From: Kelley Felchle cc: Dave Zellhoefer Date: August 15, 2018 Re: Council Vacancy I received an email from Mr. Shimp on August 10, 2018 stating he resigned as the Ward 5 Council member effective immediately. When a vacancy occurs, Council must take steps to fill the position by either appointment or special election. Time constraints, cost, and process are important with either option. Below is an explanation of both methods for filling the vacancy and factors Council will need to consider. Appointment Council must pass a resolution electing to fill the vacancy by appointment and directing the publication of a notice of intent to fill the vacancy by appointment. Notice must be published in the paper not less than four and not more than twenty days prior to the date Council considers the appointment. Council can determine its own process for identifying potential candidates but has to make an appointment within 60 days after the vacancy occurs. The 60-day deadline for appointing a new Ward 5 Council member is October 9. The appointed individual would need to take the oath of office within 10 days of the appointment. An individual appointed to fill a vacancy only serves until the next pending election not for the remainder of the term. In this case, even though the term does not expire until 2021, the race will be on the 2019 November ballot to fill the vacancy. Residents of Ward 5 can petition to fill the vacancy by special election rather than by appointment. The petition must be filed within 14 days after the appointment is made or the notice is published in the paper, whichever is later. The petition must and contain a sufficient number of signatures of eligible electors of the ward. In this case, the petition must contain 158 signatures (10 percent of the votes for Ward 5 Council member in the previous city election). Special Election 1. If Council fails to appoint a replacement within 60 days, the City Clerk must give notice of the vacancy to the County Auditor. The County Auditor must call for a special election at the Page 26 of 211 earliest practicable date but no sooner than 32 days after notice is received from the City Clerk. If this scenario occurred, the special election would occur on Tuesday, Dec. 1. This is because an election cannot occur during the four-week blackout period before and after a general election 2. If Council chooses to fill the vacancy by special election, it must pass a resolution directing the City Clerk to send notice to the County Auditor with the date of the election. Below is a listing of dates for Council action and options for each date of action. a. Monday, August 20 meeting: Council has the following options for this meeting: 1. Call for a special election on the earliest practicable date, which is Sept. 25. A runoff election would occur on Tuesday, December 11. 2. Call for a special election held in conjunction with the November 6 general election. Council must make this decision no later than Monday, August 20, because the candidate filing deadline for the general election is Wednesday, August 29. b. Monday, August 27 meeting: Council can call for a special election on the earliest practicable date, which would be October 2. A runoff election would occur on Tuesday, December 11. c. Notice after August 31: If the Council gives notice after Friday, August 31, the election would occur on Tuesday, December 11. This is due to the blackout period and the August 29 candidate filing deadline for the general election will have passed. Cost The cost of a separately held special election would be similar to the Ward 1 special election held in July 2016, which was $6,000. A runoff election would cost an additional $6,000. If the election occurs with the general election, the county will absorb the cost for the first election but not for the runoff. 2 Page 27 of 211 CITY OF WATERLOO Council Communication Resolution accepting a grant from the Black Hawk County Gaming Association in the amount of$600,000 in conjunction with the Lincoln Park Improvements project. City Council Meeting: 9/4/2018 Prepared: 8/26/2018 REVIEWERS: Department Reviewer Action Date 1 eusu re Servpces Paul Approved 8/2'7/2018 .... 10.56 AM (' erk Office Evemi, l: eA.n:) Approved 8/28/:01 .... 5.42 PM ATTACHMENTS: Description Type Covet Meitalo Resolution accepting a grant from the Black Hawk County Gaming SUBJECT: Association in the amount of 5600;000 in conjunction with the Lincoln Park Improvements project. Submitted by: Submitted By: Paul Huting, Leisure Services Director Recommended Action: Recommend Council Approval of contract This contract is for a $600,000 grant from BHCGA directed toward a Summary Statement: $980,000 project to make comprehensive improvements to Lincoln Park in downtown Waterloo. $35,000-$40,000 of City Funds will be required as cash match for this project. A variety of other grant sources are identified below: Expenditure Required: $125,000- McElroy Trust- (contract approved by Council) $200,000- Otto Schoitz Foundation(application submitted) $ 20,000- Max and Helen Guernsey Foundation(application submitted) $ 35,000- $40,000 City CIP funds dedicated for park improvements. Source of Funds: This Agreement supports the City of Waterloo Strategic Plan Strategy 1.7. Policy Issue: "Seek ways to create a live, learn, work, and play environment that attracts and retains population in Waterloo". Page 28 of 211 Follow Up - Grant Lifecycle Manager Page 1 of 3 Follow Up Public Profile Lincoln Park Improvements Process: FY18 - Qtr4 Contact Info Request Applicant: Bob Etringer bob.etringer@waterloo-ia.org 1101 Campbell Waterloo, IA 50701 Black Hawk Contact Email History Organization: Waterloo Leisure Services 42-6005327 319-291-4370 1101 Campbell Waterloo, IA 50701 Black Hawk (D If your organization information does not appear correct, please contact the funder. Thank you.. ..,,.... �� o..,. �, . �.,wb. �_. . �� �oFl. LOI Application Follow Up Followl.)p Packet auest:ion I..ist (D Fields with an asterisk (") are required Due on 09/04/2018 .d..A.o.n . ... � ,,,.... .w......... �✓ Question Group Project Title* Lincoln Park Improvements Amount Awarded 01 00,M) Page 29 of 211 https://www.grantinterface.com/Request/Submission/FollowUp?request=3 525545&submis... 8727/2018 Follow Up ._ Grant l Afiecyc le Manager Page 2 of 'f 'Total Project Budget Upon acceptaince of thisit in following: GENERAL PROVISIONS* Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12 months of the official public announcement, unless otherwise specified or agreed to at the time of the grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be started and completed on time and completed as presented. Failure to do so may be cause for the Board to suspend future payments and demand refund of payments rendered. A request for an extension must be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date specifying valid reasons. O I agree to the above USE OF FUNDS* „lois award is to be....used.... , clusiv y; qr tire....pj!rpp .,s,p pl ied in. r, he if uv�Yl;ich. pay. rgprg gcat all c rA y..pf hp plMq ( .spgjZffied h tip p_pl,tc_plication. It is further gpugt . lmut toultctetug.�. g,Mat lycj � R:. gmlg �cggwwcftt tc w� grdjalucilwg c not lirnited toconte td µ rgwp�� 41,,t, � p.�P k� t C �t �.,l gr q& a i ��' l4N�A ,.. VCkM ,l C1 Np!TAents of the total get tl1_g...t�rgrct qw lrgj) p.�..�?.wtaptly..rw lfy.Q1q_ iack..,H wk Cpu n!y t gming_ g gu tion The o r may gbg.l gp tie award attapt dg pg r14,u.gg_klpq!1 l.tq circ»:furnstgnce p. gs„!Mf!jq� (.Q I agree to the above GRANTEE ACKNOWLEDGEMENT* The Grantee will acknowledge the contribution of Black Hawk County Gaming Association to the program or project wherever and whenever appropriate. This will include, but not be limited to news releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example: This program project made possible by funds contributed by the Black Hawk County Gaming Association). Please submit copies of these acknowledgements to the Black Hawk County Gaming Association—for more information please refer to the Publicity Guide © I agree to the above TAX STATUS* The grantee shall be a public entity or 501 c3 tax exempt entity at the time of the award. I agree to the above Paqe 30 of 211 https://www.grantinterface.com/Request/Submission/FollowUp?request=3 525 545&submis... 8727/2018 I"mllovVT]IP - G]-4I ( IJP@�� � 0[3 PAYMENT OFGRANT AWARD* To receive payment, documentation of the expenditure of the funds, acceptable to Black Hawk County Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted to obtain payment. If the grant covers consultant and or/contracted services, submit a statement, acceptable to Black Hawk County Gaming Association, verifying that the services were provided and itemize the expense incurred. The billing must be signed by an authorized agent of the organization and contain the grant number listed above. (§) | agree tothe above SPECIAL CONDITIONS Billing must be submitted to Black Hawk County Gaming Association within 60 days of the completion of the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment which must include vendor invoice(s) or contract(s) signed by both parties to: 425Cedar Street, Suite 3OUA Waterloo, !A5U701 1,000 characters left of 1,000 Special Conditions Agreement* The above special conditions are required in order to receive payment and shall become part of this agreement. 0 | have namd and agree tothe above special conditions GRANTEE ELECTRONIC SIGNATURE* GRANTEE SIGNATURE DATE* u Save Follow Up Paqe 31 of 211 hthmo://vvvvp/.gronLinterfaoe.cmzo/Reguest/Subozim,ioz/Fo}loaUn?rsquest=3525545&oobonim... 8727/20I8 CITY OF WATERLOO Council Communication Resolution accepting the Iowa Department of Transportation's Office of Aviation grant with Contract No. 20601, and Project No. 9-I-190-AL0200 for the FY 2019 Commercial Service Vertical Infrastructure program for improvements to the General Aviation T-Hangar rows A-B-C, and Airline Passenger Terminal Improvements (carpeting and lighting), and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date AGnrport Kasparrn, Ka,to Approved 8/28/2018 .... 10-.54 AM (.`peirk Office Even, L-e rna Approved 8/28/2018 .... 5:44 PM ATTACHMENTS: Description Type ❑ FY-2019 JI)O p' (ISVp Qrant Covc.r Memo ❑ FY-20 9 pp�OT (3 rant Appn Cover Mernnno Resolution accepting the Iowa Department of Transportation's Office of Aviation grant with Contract No. 20601, and Project No. 9-1-190-AL0200 SUBJECT: for the FY 2019 Commercial Service Vertical Infrastructure program for improvements to the General Aviation T-Hangar rows A-B-C, and Airline Passenger Terminal Improvements (carpetingand nd lighting), and authorize the Mayor and City Clerk to execute said document. Submitted by: Submitted By: Keith Kaspari, Airport Director Recommended Action: Approve the request by Airport Staff to allow Staff to begin design services for future improvements. This agreement, fully-funded at 100%by the IDOT Office of Aviation, Summary Statement: continues previous years physical improvements to building infrastructure at Waterloo Regional Airport. Expenditure Required: Total maximum funds available for the above improvements is approximately $102,354.00. Fund available for this project will be derived from IDOT's Commercial Service Vertical Infrastructure (CSVI)program at 100%. Source of Funds: There is no local match requirement by the City of Waterloo nor Waterloo Regional Airport. This project complies with the City of Waterloo's Strategic Plan, as follows: Policy Issue: Goal No: 3, and Strategy No: 3.1, 3.3, 3.4, 3.5 and 3.7. Page 32 of 211 Goal No: 3, and Strategy No:4.5. Alternative: There were no alternatives selected for this project. This upcoming project, pending receipt of formal bids, would provide improvements to the following facilities at Waterloo Regional Airport: 1. Interior Electrical Lighting Improvements to General Aviation Storage Hangars for Hangar Rows A-B-C; 2. Begin a phased replacement for the First Floor of Carpeting at the Airline Passenger Terminal Building; and, 3. Begin a phased replacement for the lighting fixtures in the terminal building to allow us as a department of the City of Waterloo to see reductions in monthly electrical costs for the operation of the terminal building, making us Background Information: more energy efficient. Summary: For No: 1 above, the light fixtures are very dated and do not provide updated lighting fixtures for our T-Hangar Tenants; For No: 2 above, terminal wide, there is approximately$300,000 plus of carpet in the building- and while Staff has previously requested the carpet replacement as a future CIP funded project, I have discussed this specific project with IDOT officials to ensure that the grant funds can be used for this purpose. For No: 3 above, this will be a replacement project with energy efficient LED fixtures replacing the more expensive to operate lighting fixtures. Legal Descriptions: N/A Page 33 of 211 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR THE FISCAL YEAR 2019 COMMERCIAL SERVICE VERTICAL INFRASTRUCTURE, PROGRAM (CSVI) This AGREEMENTis inade between the Iowa Department of Transportation called the "Iowa DOT" and Waterloo Regional Airport, hereafter the "SPONSOR". 1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and. obligations for accomplishment of certain improvements at the City of Waterloo, hereafter the ""Airport" Improvements shall consist of: Hangar and Terminal Improvements , as more clearly defined in the project application. It shall be referred to as the"Project" and shall be identified by Project number: 91190A1 0200 Contract number: 20601 2.0 GENERAL PROVISION'S 2.01 The SPONSOR shall have 90 days to sign and return this agreement or the Iowa DOT reserves the right to revoke this grant. 2.02 The SPONSOR shall have the project under contract no later than 12 months after the date of the agreement or the Iowa DOT'reserves the right to revoke this grant. 103 The Iowa DOT agrees to reimburse the SPONSOR 100% of the eligible pro7ject costs, not to exceed the maximum amount payable of$102354 incurred according to the terms of this agreement. Reimbursement will be made in whole dollar amounts only, rounded down. Final payment request may include documentation of unreini,bursed amounts due to rounding. Final reimbursement will be made up to the contract amount in whole dollars. 2.04 All projects meeting the definition of public improvements shall follow the competitive bid and competitive quotation procedures for vertical infrastructure as Iden(ifled in Chapter 26 orthe Code of Iowa and '761 Iowa Administrative Code Chapter 180. (11tq.1; vjq)j s st at Ja elm sfli.fl e,,/Q irren t/iac/761 u ac/a,18i /t 18 0 fffff) * Competitive bid procedures for all projiects greater than $139,000. * Competitive quotation procedures for airport authorities and city sponsors with populations greater than 50,000 f,(,)r projects between $77,000 and $139,000 * Competitive quotation procedures for airport authorities and city sponsors with. population of 50,000 or less for projects between $57,000 and $139,000, * Tnfon-nal local procedures for projects less than.the dutsholds identified for competitive quotations. The SPONSOR. shall f(.)Ilow requirements of the Iowa Code Section 544A.1.8, 19313 Iowa Administrative Code Chapter 5, Chapter 542B of the Code of Iowa, and 193C Administrative Code Chapter I to determine when professional engineering or Page 34 of 211 architectural plans and specifications must be used. The SPONSOR shall submit any plans, specifications and other contract documents to the Iowa DOT for its files. 2.05 Should the SPONSOR fail to comply with any Condition or Assurance provided herein, the Iowa DOT may withhold further payment and may require reimbursement of any or all payments made by the Iowa DOT toward accomplishment of the Project. 2.06 The Iowa DOT shall not waive any right of authority by making payments pursuant to this agreement, and such payments shall not constitute approval or acceptance of any part of the Project. 2.07 Neither the Department nor the Sponsor intend to create rights in, and shall not be liable to, any third parties by reason of this agreement. 2.08 If any provision of this agreement is held invalid, the remainder of this agreement shall not be affected thereby if such remainder would then continue to conform to applicable law and the intent of this agreement. 2.09 The Iowa DOT shall deternnine what costs charged to the project account are eligible for participation under the terms of this agreement and the SPONSOR shall bear all additional costs accepted and paid. Only those eligible costs incurred after this agreement is executed shall be reimbursed, unless the SPONSOR receives written notice from the Iowa DOT that the Sponsor has authority to incur costs. 2.10 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the right to enforce, and may require the SPONSOR to comply with, any and all Conditions and Assurances agreed to herein. 2.11 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. The Iowa DOT shall give the SPONSOR notice of such termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 2.12 The SPONSOR is the contracting agent and, as such, retains sole responsibility for compliance with local, state and federal laws and regulations related to accomplishment of the Project. The sponsor shall ensure compliance with Title VI of the Civil Rights Act of 1964, 78 STAT. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the Iowa DOT. In accordance with Iowa Code Chapter 216, the SPONSOR shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. Page 35 of 211 2.13 Funding will be available for reimbursement of the project for three years after the date of the agreement, unless appropriations are withdrawn under 2.10. Assurances in this agreement remain in full force and effect for a period of 20 years from the date of the agreement. 2.14 The SPONSOR agrees to indemnify, defend, and to hold the Iowa DOT harmless from any action or liability out of the design, construction, maintenance and inspection or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Iowa DOT's application review and approval process, plan and construction reviews, and funding participation. 2.15 In the case of any dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to the Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days notice to the other party of the intent to seek arbitration. The written notice must include a precise statement of the dispute. The Iowa DOT and the SPONSOR agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this paragraph for arbitration. 2.16 Infrastructure and/or work products developed through this grant become the property of the SPONSOR and the SPONSOR's responsibility to maintain. 2.17 The attached Exhibit A, "Utilization of Targeted Small Business (TSB) Enterprises on Non-Federal Aid Projects (Third-Party State Assisted.Projects),'will apply and is hereby made a part of this Agreement. 3.00 PROJECT CONDITIONS 3.01 The SPONSOR Agrees to: (a) Let contracts according to provisions of Chapter 26 of the Iowa Code and preside at all public hearings occasioned by the Project. (b) Contract for all professional and construction services as needed, submitting a copy of any engineering/consultant contract to the Iowa DOT. If the engineering/consultant agreement is more than $50,000 and the sponsor will request state reimbursement for the engineering/consultant services, the agreement must be submitted to the Iowa DOT for pre-audit prior to execution of the agreement. (c) Establish and maintain a project schedule and provide the schedule to the Iowa DOT. (d) Obtain and provide the sales tax exemption certificates through the Iowa Department of Revenue and Finance to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. (e) Submit to the Iowa DOT a Request for Reimbursement form, copies of invoices, and proof of payment for reimbursement. Progress payments are allowed. (f) Inspect work and equipment, test materials, and control construction to ensure that the design intent of the plans and specifications is achieved. (g) Inform the Iowa DOT of construction completion and allow the Iowa DOT access to review the completed project. (h) Certify satisfactory completion of the Project by resolution or signed final acceptance form and provide a copy to the Iowa DOT. Page 36 of 211 (i) Retain all records relating to project cost, including supporting documents, for a period of three (3) years following final payment by the Iowa DOT, and to make such records and documents available to Iowa DOT personnel for audit. {j} Ensure that applicable General Provisions and Project Conditions are included in any agreement between the SPONSOR and Engineer/Consultant. 4.00 SPECIAL PROVISIONS 4.01 The Project is for the sole purpose and use of aviation related activities and must be owned by the SPONSOR. The SPONSOR shall not lease airport space constructed with this grant to activities unrelated to aviation. 5.00 SPONSOR ASSURANCES By authorizing execution of this agreement the SPONSOR hereby certifies that: 5.01 It will not enter into any transaction which would operate to deprive it of any of the rights and powers necessary to perform any or all of the assurances made herein, unless by such transaction the obligation to perform all such covenants are assumed by another public agency found by the Iowa DOT to be eligible under the laws of the State of Iowa to assume such obligations and to have the power, authority, and financial resources to carry out all such obligations. If an arrangement is made for the management or operation of the Airport by any agency or person other than the SPONSOR or an employee of the SPONSOR, the SPONSOR will reserve sufficient rights and authority to insure that the Airport will be operated and maintained in accordance with these assurances. The SPONSOR retains responsibility for compliance with these assurances and all other provisions of this agreement, regardless of any arrangement for management or operation of the airport. 5.02 It will not dispose of or encumber its title or other interests in the site and facilities during the 20-year period of this agreement. 5.03 It will operate and maintain in a safe and serviceable condition the Airport and all facilities thereon and connected therewith which are necessary to service the aeronautical rt and will not permit any activity thereon which would interfere with users of the Airpo its use for airport purposes. 5.04 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition and retention of easements or other interests in or rights for the use of land or airspace and by the adoption and enforcement of zoning regulations,prevent the construction, erection, alteration, or growth of any structure, tree, or other object in the approach areas of the runways of the Airport, which would constitute an obstruction to air navigation according to the criteria or standards prescribed in Section 77.23 as applied to Section 77.25, Part 77, of the Federal Aviation Regulations. In addition, the Sponsor will not erect or permit the erection of any permanent structure or facility which would interfere materially with the use; operation, or future development of the Airport, or any portion of a runway approach area in which the Sponsor has acquired, or hereafter acquires. 5.05 It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the Iowa DOT for the maintenance and operation of such facilities as identified in the Iowa Administrative Code 761-Chapter 720.10 Page 37 of 211 5,06 It will operate the Airport as such for the use and benefits of the public. In furtherance of this covenant(but without limiting its general applicability and effect), the SPONSOR specifically agrees that it will keep the Airport open to all types, kinds, and classes of aeronautical use on fair and reasonable terms without unlawful discrimination between such types, kinds, and classes. The SPONSOR may establish such fair, equal, and not unjustly discriminatory conditions to be met by all users of the Airport as may be necessary for the safe and efficient operation of the airport. The SPONSOR may also prohibit or limit any given type, kind, or class of aeronautical use of the Airport if such action is necessary for the safe operation of the Airport or necessary to serve the civil aviation need of the public. It will operate the Airport on fair and reasonable terms, and without unjust discrimination. 5.07 The SPONSOR will keep up-to-date and provide to the Iowa DOT an airport layout plan. The SPONSOR will not make or permit the making of any changes or alterations in the Airport or any of its facilities other than in conformity with the airport layout plan, if such changes or alterations might adversely affect the safety, utility, or efficiency of the Airport. 6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement the SPONSOR authorized the undersigned to execute this agreement. Signed this day of , on behalf of the SPONSOR. By: Attested: Title: Title: Signed this day of on behalf of the Iowa Department of Transportation. By: Stuart Anderson Director Planning, Programming and Modal Division Page 38 of 211 Exhibit A CONTRACT PROVISION Targeted Small Business (TSB) Affirmative Acti®n Responsibilities on Non-Federal Aid Projects(Third-Party State-Assisted Projects) May 2017 Page 39 of 211 May 2017 CONTRACTPROVV&ON Targeted Small Business(TSB)Affirmative Action Responsibilities mmNon'FederaK-aid Projects(Third-party State-Assisted Projects) 1 TSB DEFINITION ATSB isasmall business, aadefined byIowa Code Section 15.1O2(1O). which ie5194ormore owned, operated and actively managed by one or more women, minority persons, service-disabled veterans or persons with a disability provided the business meets all ofthe following requirements: is located /n this mtsde, is operated for profit and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal years. Z TsB REQUIREMENTS In all State-assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 1913.7. These requirements supersede all existing TSB reAu|ationu, urdana, circulars and administrative requirements. 3. TSB D|RECTURYKNFURMAT|C)N Available from: Iowa Economic Development Authority Targeted Small Business Certification Program 2OOEast Grand Avenue Des Moines, |/45O3OQ Phone: 515-725-3132 Website: 4� THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and Subcontractors through a continuous, positive, result-oriented program, Therefore,the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State-assisted funds which are administered by this firm (e.g. oupp|iern, manufactures and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State-assisted programs. E CONTRACTOR SHALL APPOI N'fAN EQUAL EMPLOYMENT OPPORTUNITY(EEO)OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry cut and enforce the firm's EEO policy. The EEO officer shall be responsiblefor developing, managing and implementing the program unaday4o-daybasis. The officer shall also: A, For current TSB information, contact the Iowa Economic Development Authority (515-725-3132)to identify potential material suppliers, manufactures and contractors. B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. C� Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are tobeSubmitted. Maintain complete records ofnegotiation efforts. D� Provide or arrangefor assistance toTSBs in seeking bonding, analyzing plans/specifications or other actions that can beviewed astechnical assistance. Page l Page 40 Of21 1 TSB Affirmative Action Responsibilities A. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. B. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. 6. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or other commercially useful function. A. The bidder may count: (1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or (2) Work to be subcontracted to a TSB; or (3) Any other commercially useful function. B. The contractor may count: (1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. (2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. (3) Only those expenditures to TSBs that perform a commercially useful function in the work of contract, including those as a subcontractor. (4) Work the Contracting Authority has determined that it involves a commercially usefulfunction. The TSB must have a necessary and useful role in the transaction of a kind forwhich there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from the prime contractor would not count. 7. REQUIRED DATA, DOCUMENTS AND CONTRACTAWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre-Bid Contact Information". This form includes: (1) Name(s)of the TSB(s)contacted regarding subcontractable items. (2) Date ofthe contract. (3) Whether or not a TSB bidlquotation was received. (4) Whether or not the TSB's bid/quotation was used. (5) The dollar amount proposed to be subcontracted. B. Contractors Using Quotes From TSBs Use those TSBs whose quotes are listed in the"Quotation Used in Bid" column along with a"yes" indicated on the Pre-bid Contact Information form. Page 2 Page 41 of 211 A. Contractors NOT Using Quotes From TSBs If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall documental I efforts made to include TSB participation in this project by documenting the following: (1) What pre-solicitation or pre-bid meetings scheduled by the contracting authority were attended? (2) Which general news circulation, trade associations and/or minority-focused media were advertised concerning the subcontracting opportunities? (3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed forthe TSBs to participate effectively? (4) Were initial solicitations of interested TSBs followed up? (5) Were TSBs provided with adequate information about the plans, specifications and requirements of the contract? (6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? (7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? (8) Were services used of minority community organization, minority contractors' groups; local, State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three(3)years after the completion of the project and be available for examination by the IowaEconomic Development Authority. 8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED Contractors are also required to make positive efforts in utilizing TSBs on all State-assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If there is no TSB participation, then the contractor shall comply with section 7C. of this document prior to the contract award. Page 3 Page 42 of 211 = q / � 3 k / LU / = m / 0 / / E 7 Iz o \ \ / m c / < 2 \ 0 / ® 2 ® ® CD $ 6 � b '\ 0 00 / %< ƒ , = 2 E \ 0 ® \ 2 R \ \ \ / Cl) 0 \ R \ 2 2 2 ; L c 2 \ 3 ® m / ° 2 ± \ j ± 0 \ \ \ / / / \ / L c2 CO / E 2 Cl) ƒ / % / \ E a mE D % = I @ Lu § / \ q \ / Lij 2 > \ f \ m 2 m / y CO ® 6 / 2k \ % m O / / m ? % ° ° ° 0 / 7 22 c % < m E / k / ® / G / \ 2 ° ° / � / m 9 G D E m 2 2 Oz 5 \ E2 \ < < m < 0 5 LULLJ C) < > \ f « ± 7 a �LU \ m \ B \ 3 � o / E 5 ƒ 3 7 2 § 77 / Z /\ : \ � \\ M LL C12 CL \ L � �f q0/ \ < 2 / o m G o o E g e o « o . / % 7 \ \ 7 5 ® _ E / R \ \ o Cl) *J 0 &% \ 0 a « @g o \ e a » _ = m § \ § § 2 § @ ƒ/ — E \ . -0 § / \ % / \ \ / © S - s G ® t \ / § "0 \ J 7 / EE \ / 2 § S .[ O \ o % / m _ = f w £ / \ § � \ / / / 9f $ f tf_ �2 E @ s 2 \ \ E $ \ / ® 0 / E / / / / E \ § \ / \ � CD .� > LU 0/ co ) ? 5 ./ © 5 © = 2 [ « '\ § \ / / 0 E 0 Q 3 / 3 2 z / O�- UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES ON NON-FEDERAL AID PROJECTS (THIRD-PARTY STATE-ASSISTED PROJECTS) In accordance with Iowa Code Section 1913.7, it is the policy of the Iowa Department of Transportation (Iowa DOT)that Targeted Small Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or part with State funds. Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's"positive efforts"shall include, but not be limited to: 1. Obtaining the names of qualified TSB firms from the Iowa Economic Development Authority(515-725-3132) or from its website at: https://www.iowa.gov/tsb/index.php/home. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project,the subcontracting opportunities available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a) Including in the bid proposals a contract provision titled"TSB Affirmative Action Responsibilities on Non-Federal Aid Projects(Third-Party State-Assisted Projects)"or a similar document developed by the Recipient. This contract provision is available on-line at: http://www.dot.state.ia.us/local_systems/publications/tsb_contract_provi sion.pdf b) Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an explanation why such a TSB firm will not be used. The Recipient shall provide the Iowa DOT the following documentation: 1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file. 2. Bidding proposals or RFPs noting established TSB goals, if any. 3. The attached"Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way, Ames, IA 50016. Page 5 Page 44 of 211 CHECKLIST AND CERTIFICATION For the Utilization of Targeted Small Businesses (TSR) On Non-Federal-aid Projects (Third-Party State-Assisted Projects) Recipient: - - Project Number: County: Agreement Number: 1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ❑ YES❑ NO If no, explain 2. Were qualified TSB firms notified of project? ❑ YES ❑ NO If yes, by ❑ letter, ❑ telephone, ❑ personal contact, or ❑ other(specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? ❑ YES ❑ NO If no, explain 4. Was a goal or percentage established for TSB participation? ❑ YES ❑ NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES ❑ NO If no, what action was taken by Recipient? Is documentation in files? ❑YES ❑ NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? $ What was the final project cost? $ What was the dollar amount per by TSB firms? $ Name(s) and address(es) of the TSB firm(s) (Use additional sheets if necessary) Was the goal or percentage achieved? YES ❑ NO If no, explain As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB firms as participants in the State-assisted contracts associated with this project. Title Signature Page 6 Page 45 of 211 Ti .. t I"v'1ay 4, 2018 10WA DfsPA T Mf N f' CSI f'RANSI OR'I'A.'I'ION - Office of Aviation Attn: Mr. Sham Wright, Aviation Program Manager 800 Lincoln Way Ames, IA 5001.0 VIAS EMAIL: Simne.will-iolit rI'ullyr�ul�Imlms S> bj: Airport State Funding Application Cheeldist—FY-2019 Dear Mr. Wright - Per the guidance at the bottom of Page 1 of the application checklist, please rind attached the Grant Application for FY-2019 for the Commercial Service Vertical Infrastructure (C"SVI) program for the City of Waterloo and Waterloo regional Airport. I believe you will find. everything in order. The original copy of the application will he arriving to your office via standard mail. We believe we have compiled an excellent list of projects for use of the IDOT finds as authorized for FY-2019 — as such, we remain thankfaul that it looks like funding will return to $1.5M for C;SVI and $1.02,354 as tentatively programmed for.ALO. 1f you have any questions on any of the above, please call nye at. 319-291-4483, or contact me via email atl: IK1 tb.Ka ifa��wrr"tu 4�Su lug 5� Thanks Shane? uu u� ui.. S ncerel f reit D. Kasp rl, MPA., C,M. Director of Aviation M FY-2019 CSVI PioJoct File David IIugfies,AECOM—DSM—(via email,cover only) Dong Schindel,AECOCM ALO—(via entail,cover only) 790 Uvkigslo: ) U w a, Wat(mHoo klk 5070 3 e P 3 9.2°)II.418 3 F: 1H 9-291-4250 e wmA,/.16lyN (X clom C,JIOWADOT Form 291114 (1-18) AIRPORT STATE FUNDING APPLICATION CHECKLIST Fiscal Year 2019 Please attach the following documents with your application. F Airport State Funding Application Checklist E Project data sheet, including a detailed cost breakdown. Use one for each project. City/Sponsor resolution that endorses the project and certifies availability of matching funds, Five-Year Capital Improvement Program (CIP) Verification that project is identified in a current airport layout plan (ALP) on file with the Iowa Department of Transportation's Office of Aviation (when applying for new construction of buildings or airfield expansion). Pavement maintenance program (verify the use of the pavement maintenance program provided by the Iowa DOT or similar program when applying for pavement preservation or reconstruction). F7 Verification that you have an airport security plan on file with the Iowa DOT's Office of Aviation (when applying for airport security projects). Protective land use zoning and/or planning (please answer the following). Height zoning [m:]Yes Date adopted 2/5/2018 L] No E] Pending Land use planning/zoning ®Yes Date adopted 2/5/2018 [:] No I-] Pending Comprehensive plan adopted with airport land use included E]Yes L] No D Pending Other(please explain) -------------------- Provide verification that you have either updated the wvvw website or submitted based aircraft N - numbers to the Iowa DOT's Office of Aviation. Minority Impact Statement (Iowa DOT Form 1051010). Send one signed copy of the application materials to the address listed below. Please mail, fax, or email the signed application to: Attn.: Program manager Email, S"ia,rie Office of Aviation Phone: 515-239-1048 Iowa Department of Transportation Fax: 515-233-7983 800 Lincoln Way Ames, IA 50010 WMV.�OVVEIdO L CpDVIaV�3�iMl Page 47 of 211 C410WADOT YQlrl I ZV 1 1 114 (UV- AIRPORT STATE FUNDING APPLICATION Fiscal Year 2019 Airport name Waterloo Regional Airport Airport sponsor name City of Waterloo, Iowa Contact person Mr. Keith Kaspari Title Director of Aviation Address 2790 Livingston Lane City Waterloo StatelA ZIP code 50703 Daytime phone 319-291-4483 Email keith.kaspari@waterloo-ia.org, Fax 319-291-4250 ------------ Project description: If applying for more than one,project, list in order of priority.A separate Percent project application data sheet is needed for Total project State amount state each project. Project type amount requested share Terminal bighting- Replace with LED CSVI $42,900.00 $42,900.00 100% ......................... Hangar A,B & C Interior Lighting CSVI $19,500.00 $19,500.00 100% Hangar C Siding Repair and Exterior Paint CSVj $39,000.00 $39,000.00 100% .................. ............... Windsocks: Orders may be placed using this form or by Indicate quantity needed. calling 515-239-1468. 18" x 96" 36"x 144" ...................-- Theponso �,6,erfifie "that the information contained in this application is accurate and complete to the best of his/her knowl6dg,". IM V Director of Aviation Signat&e of authori d so',orsor representative Title Keith Kaspari Date May 4, 2018 Typed name Please mail, fax, or email the signed application to: Attn.: Program manager Email- Si ane VV1rj9h1,,@row,,,idous, Office of Aviation Phone: 515-239--1048 Iowa Department of Transportation Fax: 515-233-7983 800 Lincoln Way Ames, IA 50010 wvvw oo� dot�:,,o�/aviatkDFI Page 48 of 211 J i rs � t ° Y 5 I P, r 'z. Al N" E a,N pmi/ Ie/i Air rig �U dill, e ;1 2 ' Sf\E FY 19 AIRPORT STATE FUNDING APPLICATION PROJECT DATA SHEET i °� „, ah/� �`, �� �i�, i(i �< �i?t°i /i l!�/i�,�����'�,� r °i. � a,, mVO� ��n��✓a�r,uiaa�.e�ms s� Ai�,.� � ATTACHMENT %ECom rf� 1ii�try C410WADOT AIRPORT STATE FUNDING APPLICATON Forrn221115 (11-17) I PROJECT DATA SHEET Fiscal year 2019 Submit a separate data sheet for each project. Airport Waterloo Regional Airport Date Cblay 4, 201 F� Airport improvement Program(AIP) Project type Commercial Service Vertical Infrastructure(CSVI) (Check one only.) General Aviation Vertical Infrastructure(CAVI) 'terminal Building Lighting-Replace with LED Project description Engineering firm(if AECOM. unknown,write unknown.) I Shown on current Airport Layout Plan (ALP) Current ALP date ---------- Sketch Attach separate sketch from ALP if applicable.---------------------- 'fhe interior lights for the public areas of the terminal building are of the age that are requiring snore extensive Project justification rnaintenance and are one of the rnore demanding elements of the terminal building on energy consumption, (include detailed The interior lights wilt be retrofit with LED units in the public areas including the main entrance,ticket information and counter, lobby area,bag claim and rental car areas. In addition to these modifications,motion sensors will be data to support added to the lighting systern to limit the amount of time that these fixtures will be in use. need.) -------- -----------...... - See attached. Detailed cost estimate(Attach separate sheet if necessary.) ---------------------- Amount Percentage Total project cost $42,900.00 100------------- Local phare ------------ 1� Re ue�t st share $42,900.00 too 69 K, Signature Director of Aviation ---------- Sponsor's title Please mail, fax, or email the signed application to: Attn.: Program manager Email: Office of Aviation Phone: 515-239-1048 Iowa Department of Transportation Fax: 515-233-7983 800 Lincoln Way Ames, [A 50010 wwol owa(,Jot govh-n/lation Page 50 of 211 ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST WATERLOO REGIONAL AIRPORT 2019 CSVI APPLICATION-TERMINAL BUILDING LIGHTING ITEM NO. DESCRIPTION UNIT ESTIMATED ESTIMATEDEXTENDED TOTAL QUANTITY UNIT PRICE 1 MOBILIZATION AND DEMOBILIZATION LS 1 $ 3,300.00 $ 3,300.00 2 EXTERIOR PAINTING &SIDING REPAIR SFT $ 3.75 $ - 3 INTERIOR LIGHTING REPLACEMENT"C" EA - $ 500.00 $ - 4 INTERIOR TERIOR LIGHTING REPLACEMENT"A& EA $ 500.00 $ - RELAMP LIGHTS WITH LED LAMPS 5 TERMINAL BUILDING LOBBY AREA/BAG EA 120 $ 275.00 $ 33,000.00 CLAIM 6 ADMIN, LEGAL, ENGINEERING LS 1 $ 6,600.00 $ 6,600.00 Total Estimate $ 42,900.00 Page 51 of 211 C41CIWADOT AIRPORT STATE FUNDING APPLICATION Form 291115 (11-17) PROJECT DATA SHEET Fiscal year 2019 Submit a separate data sheet for each project. ------------------------- Airpoil Waterloo-Regional Airport Date May 4, 20=18 ----------- Airport improvement Program (AIP) Project type Commercial Service Vertical Infrastructure(CSVI) (Check one only.) General Aviation Vertical Infrastructure(GAVI) Hangar A,B&C interior Lighting Replacement Project description ............................ -—------------- .................... Engineering firm(if AECOM unknown,write unknown.) Shown on current Airport Layout Plan(ALP) [ [71 Yes F] No I Current ALP date Sketch �Attach separate sketch from ALP if applicable. ------------------- The interior lights for these hangars is in very poor condition. Fixture types range from incandescent bulbs of Project justification varying wattage and sizes to flUOreSMIt fixtures that do not perform well in tow temperatures. This project (include detailed will replace all interior lighting in these hangars with LED Type fixtures requiring less maintenance and information and providing more consistent lighting for less monthly costo data to support need.) --------------------------------------------------------------- See ----------------------------------- See attached. Detailed cost estimate(Attach separate sheet if necessary.) ----------------------- Amount Percentage Total project cost $19,500,00 too Locai ha're rt e 0' ' es e�,stat vs�'are $19,500M 100 "41 A Signature Director of Aviation Sponsor's title Please mail, fax, or email the signed application to: Attn.: Program manager Email: ''3haV\Ir�l;ti G rinr,wrrdot us Office of Aviation Phone: 515-239-1048 Iowa Department of Transportation Fax: 515-233,-7983 800 Lincoln Way Ames, IA 50010 Page 52 of 211 1 fI 9 ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST WATERLOO REGIONAL AIRPORT 2019 CSVI APPLICATION-HANGAR A, B&C INTERIOR LIGHTING ITEM NO. DESCRIPTION UNIT ESTIMATED ESTIMATED EXTENDED TOTAL QUANTITY UNIT PRICE 1 MOBILIZATION AND DEMOBILIZATION LS 1 $ 1,500.00 $ 1,500.00 2 EXTERIOR PAINTING&SIDING REPAIR SFT $ 3.75 $ - 3 INTERIOR LIGHTING REPLACEMENT"C" EA 10 $ 500.00 $ 5,000.00 4 INTERIOR LIGHTING REPLACEMENT"A& EA 20 $ 500.00 $ 10,000.00 RELAMP LIGHTS WITH LED LAMPS 5 TERMINAL BUILDING LOBBY AREA 1 BAG EA $ 275.00 $ - CLAIM 6 ADMIN, LEGAL, ENGINEERING LS 1 $ 3,000.00 $ 3,000.00 Total Estimate $ 19,500.00 Page 53 of 211 CJIGWADOT AIRPORT STATE FUNDING APPLICATION Form 291115 f11-17) PROJECT DATA. ATA SHEET Fiscal year2019 Submit a separate data sheet for each project, Airport Date :M:a : Waterloo Regional Airport y 4,:2018= Airport Improvement Program (AIP) Project type 1Z Commercial Service Vertical Infrastructure(CSVI) Commercial (Check one only.) 17 General Aviation Vertical infrastructure(CAVI) ---------................... Hangar C Siding Repair and Exterior Paint Project description —-------------------- -------------------- ----------- Engineering firrn(if AECOM unknown,write unknown.) Shown on current Airport Layout Plan(ALP) ❑Yes [_J No Current ALP date ------------ Sketch rate sketch from ALP if applicable. The exterior of I langar C is showing signs of rust and fading paint. In addition,there are some areas of the Project justification exterior siding that require patching to protect the hangar interior from the rain and snow. This project will (Include detailed complete repairs to the exterior siding, treat rusted areas and provide a new exterior paint system to extend the information and life of this structure. data to support need.) --------------- ------------------ ---------------- See attached. Detailed cost estimate(Attach separate sheet if necessary.) Amount Percentage Total project cost $39,000.00 100 Lo Feqyie,t� st� s-59,000.00 100 �harq fwo ................... --- Signature --------- Director of Aviation ------------------- --- Sponsor's title Please mail, fax, or email the signed application to: Attn.: Program manager Email: Office of Aviation Phone: 515-239-1048 Iowa Department of Transportation Fax: 515-233-7983 800 Lincoln Way Ames, IA 50010 111\P Vv g0)v/a4 iatlbn Page 54 of 211 ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST WATERLOO REGIONAL AIRPORT 2019 CSNI APPLICATION-HANGAR C ITEM NO. DESCRIPTION UNIT ESTIMATED ESTIMATED EXTENDED TOTAL QUANTITY UNIT PRICE 1 MOBILIZATION AND DEMOBILIZATION LS 1 $ 3,000.00 $ 3,000.00 2 EXTERIOR PAINTING&SIDING REPAIR SI=T 8,000 $ 3.75 $ 30,000.00 3 INTERIOR LIGHTING REPLACEMENT"C" EA $ 500.00 $ - 4 INTERIOR TERIOR LIGHTING REPLACEMENT"A& EA $ 500.00 $ - RELAMP LIGHTS WITH LED LAMPS 5 TERMINAL BUILDING LOBBY AREA 1 BAG EA $ 275.00 $ - CLAIM 6 JADMIN, LEGAL, ENGINEERING LS 1 $ 6,000-00 1 $ 6,000.00 Total Estimate $ 39,000.00 Page 55 of 211 FIVE-YEAR AIRPORT CAPITAL IMPROVEMENT PROGRAM (GIP) Airport Name: _Waterloo Regional Airport Telephone: _319-291-4484 Prepared By: AECOM ❑ate Prepared: April 5,2018 Date Approved: Project Description Funding FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Source Federal $ 2,164,699.00 Reconstruction of Taxiway B State Local $ 242,745.00 Total $ 2,427,444.00 Federal $ 586,056.00 Pavement Maintenance- State Runway 12130 Local $ 65,118.00 Total $ 651,174.00 Federal $ 1,111,770.00 Taxiway A West-Reconstruction State Local $ 123,530.00 Total $ 1,235,300.00 Federal $ 173,664.00 Airfield Pavement Marking State Runway 18-36 and Taxiways Local $ 19,296.00 Total $ 192,960.00 Federal $ 292,500.00 Airfield Pavement Sweeper State Local $ 32,500.00 Total $ 325,000,00 Total by Fiscal Year Federal $ $ 2,184,699.00 $ 586,056.00 $ 1,111,770.00 $ 466,164.00 State $ $ - $ - $ - $ Local $ $ 242,745.00 $ 65,118.00 $ 123530.00 $ 51,796,00 Total $ $ 2,427,444.00 $ 651,174.00 $ 1,235,300.00 $ 517,960,00 Page 56 of 211 Form 105101(3-18) Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code 8.711, all Impact applications submitted to the State of Iowa that are due beginning Jan. 1, 2009, shall include a Minority Impact Statement. This is the state's mechanism for requiring grant applications to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the staternent(s)that pertains to this grant application. Complete all the information requested for the chosen statement(s). Submit additional pages as necessary. ® The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project. Indicate which groups are impacted. ® Women ® Persons with a disability ® Blacks ❑ Latinos ❑ Asians 0 Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. Page 57 of 211 Provide evidence of consultation with representatives of the minority groups impacted. -------------------------- Indicate which groups are impacted. E] Women []- Persons with a disability F] Blacks E] Latinos F1 Asians E] Pacific Islanders F] American Indians E] Alaskan Native Americans El Other E The proposed grant project programs or policies are riot expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. l hereby ,e i, t t on this form is complete and accurate, to the best of my knowledge. 1A Name ............ ................ ................. Title Director of Aviation Definition - "Minority Persons," as defined in Iowa Code 8.11, means individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans, "Disability," as defined in Iowa Code 15.102, subsection 7, paragraph "b," subparagraph (1): b. As used in this subsection-, (1) "Disability"means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability"does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania, (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency," as defined in Iowa Code 8.11, means a department, board, bureau, commission, or other agency or authority of the State of Iowa. Page 58 of 211 CITY OF WATERLOO Council Communication Resolution approving a lease agreement with C & S Car Company for a 2019 Hyundai Santa Fe, VIN No. 5NMS33ADOKH005480, to be used by the School Resource Officers, for a six(6)month period at no cost to the City, and authorize the Mayor to execute said agreement. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date 11ofice Department Krrnnlpn, p'raiik Approved 8/28/2018 2.35 P (.1erk Office 1^ver i, 1-e .:n:) Approved 8/22/2018 ... "-45 P ATTACHMENTS: Description Type SR.0 Ve.lnnnle, 1.,e-ase A,j.ge nie nt (.,mreir Menio Resolution approving a lease agreement with C & S Car Company for a SUBJECT: 2019 Hyundai Santa Fe; VIN No. 5NMS33ADOKH005480, to be used by the School Resource Officers, for a six(6month period at no cost to the City, and authorize the Mayor to execute said agreement. Submitted by: Submitted By: Frank Krogh. Captain of Police Services Request that the City Council pass a resolution authorizing Mayor Hart to Recommended Action: sign the lease agreement with C & S Car Company for a 2019 Hyundai Santa Fe vehicle to be used by the School Resource Officers for a 6 month period at no cost to the city. This is a 6 month lease to supply a vehicle to the School Resource Unit of Summary Statement: the Waterloo Police Department. C & S Car Company has donated the use of a new vehicle for many years to the Police Department to be used the School Resource Unit. Expenditure Required: None Source of Funds: None Policy Issue: N/A This is an in kind donation by C& S Car company without this lease we Alternative: would have to supply a squad car to the School Resource Unit which could cause a shortage of squad cars during special events. Background Information: N/A Legal Descriptions: 2019 Hyundai Santa Fe SUV VIN# 5NMS33ADOKH005480 Page 59 of 211 AUTOMOBILE LEASE AGREEMENT This Agreement is made and entered into this 10th day of September 2018, by and between C & S Car Company Hyundai Mazda Subaru, with its principal place of business at 812 Washington Street, Waterloo, Iowa (the Lessor) and the City of Waterloo, Iowa, a municipal corporation duly organized under the laws of the State of Iowa, (the Lessee), whose address for purposes of this Lease Agreement is 715 Mulberry Street, Waterloo, Iowa, 50703. RECITALS WHEREAS, C & S Car Company Hyundai Mazda Subaru is in the business of selling motor vehicles; and WHEREAS, C & S Car Company Hyundai Mazda Subaru is desirous of leasing to the City's Police Department, a white 2019 Hyundai Santa FE SEL 2.4FWD VIN#5NMS33AD0KH005480 ; and i WHEREAS, City is in need of a vehicle for the purposes of its Life Skills Program. I NOW, THEREFORE, in consideration of the mutual covenants., conditions, and agreements contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: TERMS 1. LEASE. The Lessor leases to the Lessee the motor vehicle described above from September 10, 2018, to March 8, 2019, unless the Lessor shall extend this Lease Agreement. 2. VEHICLE USE. (a) The Lessee shall not use or permit any leased vehicle to be used for any illegal purpose or for the transportation of any material deemed extra hazardous by reason of being explosive or flammable. The Lessee shall reimburse the Lessor for all damages sustained by the Lessor as a result of such use. The Lessee shall also reimburse the Lessor for any vehicle confiscated by any governmental agency, or other expense incurred as a result thereof, whenever such confiscation or expense is caused by the illegal use of such vehicle by the Lessee. (b) Without the permission of the Lessor, the Lessee shall not leave the State of Iowa with the leased vehicle. (c) The Lessee shall not overload the leased vehicle beyond its specified carrying capacity nor operate the vehicle on flat or insufficiently inflated tires. - 1 - Page 60 of 211 (d) The Lessor shall not be responsible for loss or damage to any goods or other property placed or carried in any leased vehicle arising from any cause whatsoever. (e) The Lessee shall not accrue more than 4,000 miles on the vehicle in any six (6) month period. 3. OPERATION. (a) The leased vehicle shall be operated by a safe, competent, and duly licensed driver selected, employed, and under the supervision of, and paid by the Lessee. Upon the Lessor's complaint specifying any reckless, careless, or abusive handling of any vehicle -by a driver, the Lessee shall investigate the complaint, and if warranted, remove the driver and replace him or her with a competent substitute. E (b) The Lessee and its drivers shall be solely responsible for individual fines and penalties for parking or traffic violations. If the Lessor is required to pay any fine or summons, it may bill the Lessee for them. I 4. MAINTENANCE OF THE VEHICLE. The Lessee will bear all expense of maintaining the leased vehicle in good and operating condition. If the necessary repairs exceed the amount of $100.00 in any one given month, the Lessee will first consult the Lessor whose written instructions with regard to repair will be followed. 6. LIABILITY. The Lessee shall be liable for all damages caused by collision, upset; or overturn of the leased vehicle and all damaged caused by each instance of a hazard covered under standard comprehensive fire and theft coverage. 6. INSURANCE. (a) The Lessee, at its own expense shall insure the leased vehicle against all loss and carry liability insurance in limits of not less that $1,000,000 for any one person injured or killed, not less than $1,000,000 for more than one person in any one accident and not less than $100,000 for damage to property of others in any one accident. (b) The Lessee shall comply with all the terms and conditions of the insurance policies covering the leased vehicle and give the Lessor and the appropriate insurance carrier, within 24 hours of any accident involving a leased vehicle, a written report of such accident. The Lessee shall cooperate with the insurance carrier and the Lessor.in the prosecution and defense of any and all claims arising out of the use of the leased vehicle. (c) The parties agree that the comprehensive coverage of the policy as to collision and other damages may be provided by the Lessee through its own self- insured program. -2 - Page 61 of 211 7. THE LESSEE'S DUTIES. At its own expense, the Lessee shall: (a) Notify the Lessor immediately as to any damage caused to the leased vehicle; (b) Periodically wash the leased vehicle, and keep it clean, both inside and out; (c) Supply the necessary gasoline, oil, with Hyundai oil filter and lubricants for its operation; f (d) Check the leased vehicle for antifreeze and oil and add, if necessary; the Lessee will be solely responsible for damages caused by lack of oil, lubricants, or antifreeze; I (e) Check the tires of the vehicle for proper inflation; the Lessee will be solely responsible for tire damage due to improper inflation; j (f) Carry sufficient Workers' Compensation or other work-related injury/disability insurance coverage for the Lessee's drivers and other employees operating the leased vehicle. 8. LICENSE AND REGISTRATION. The leased vehicle shall bear a ' license plate, and title to it shall be registered in the name of the Lessor. All expenses incurred in licensing and registering the leased vehicle shall be borne by the Lessee. Lessor shall license the vehicle in its name, and Lessee shall furnish a copy of the title, lease agreement, application for registration, and state plates to the Iowa Department of Transportation. 9. OWNERSHIP. This is a lease contract only and the Lessee acquires no ownership, title, property rights, or interest in or to the leased vehicle, except that which is consistent with the provisions of this Lease Agreement. 19. RETURN. Upon the termination of this lease, the leased vehicle, at the expense of the Lessee shall be returned to the Lessor's place of business in good condition, reasonable wear and tear excepted. Lessee will be responsible for removal of any logos added to the vehicle. 1.1. INSPECTION. The Lessee shall permit the Lessor and/or its agents at all times to.inspect and examine the leased vehicles and permit the Lessor at any time to replace any such vehicle with one of like make and body. 12. EXTENSION OF THE LEASE TERM. On March 8, 2019, the Lessor may opt to extend the lease by an express written amendment to this Lease Agreement. If the Lessor does not exercise the option, the lease will terminate and the City shall return to the Lessor the vehicle excluding ordinary wear and tear for the - 3 - Page 62 of 211 purpose which it is used. The Lessor agrees that the City may affix the SRO (School Resource Officer) logo by paint or otherwise and any other body and paint modifications approved by the Lessor at the time of the initiation of this lease agreement. 13. Without the prior permission of the Lessor, the Lessee shall not be permitted to assign or sublet the vehicle. 14. WAIVER. The failure of either party in any one or more instance to insist upon the performance of any of the terms, covenants, or conditions of this lease, or to exercise any right or privilege in this lease conferred, or the waiver of any breach of any of the terms, covenants, or conditions of this lease, shall not be construed as thereafter waiving any such terms, covenants, conditions, rights, or privileges, all of which shall continue and remain in full force and effect, as if no such forbearance or waiver had occurred. 15. INDEMNITY. The Lessor does not assume any liability for any acts or omissions of the Lessee or the Lessee's drivers, agents, or employees. The Lessee E hereby releases the Lessor and agrees to indemnify the Lessor and hold it harmless from any and all claims against the Lessor of any kind or nature whatsoever, arising j out of or resulting from the use and/or operation of the leased vehicle by the Lessee, including any expenses and attorney's fees which the Lessor may incur in defending any such claims, except such claims or portions thereof as are covered by applicable j insurance as otherwise herein provided. i 16. BINDING EFFECT. This lease shall be binding upon and inure to the benefit of the parties hereto, their successors, legal representatives, and assigns. The j Lessee may not assign, pledge, or otherwise encumber this lease or any interest therein or sublet the leased vehicle without the Lessor's written consent, nor shall the Lessee encumber or otherwise cause any lien to be placed against the leased vehicles, or abandon or conceal the leased vehicles. 17. ENTIRE AGREEMENT. This lease represents the entire agreement between the parties. All prior negotiations have been merged into this lease and there are no understandings, representations, or agreements, oral or written, express or implied, other than those set forth herein. This lease shall not be modified or amended except by an agreement in writing signed by the parties. 18. NOTICES. All notices required to be given under the terms of this lease shall be in writing and shall be sent by United States registered mail or certified mail addressed to the party to be notified at its address as above stated. For the Lessee, Chief of Police or Major Joe Leibold, Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, telephone number (319) 291-4340. For the Lessor, George Cooley or his designee, C & S Car Company Hyundai Mazda Subaru, 812 Washington Street, Waterloo, Iowa, 50702, telephone number (319) 291-7321. -4 - Page 63 of 211 I 19. GOVERNING LAW. This lease shall in all respects be governed by and construed in accordance with the laws of the State of Iowa. 20. HEADINGS. Headings in this lease are for convenience only and shall not be used to interpret or construe its provisions. 21. COUNTERPARTS. This lease may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first written above. DATED this ^10—day of September 2018. CITY OF WATERLOO, IOWA The Lessee By: Quentin M. Hart, Mayor j ATTEST: j Kelley Felchle, City Clerk STATE OF IOWA ) ) ss: BLACK HAWK COUNTY ) s On this day of September, 2018, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Quentin M. Hart and Kelley Felchle, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; and that the seal affixed to the foregoing instrument is the corporate sale of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council, under Council Action No. of the City Council on the day of September, 2018, and that Quentin M. Hart and Kelley Felchle acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation', by it voluntarily executed. ' Notary Public in and for the State of Iowa -5- Page 64 of 211 i i C & S CAR COMPANY HYUNDAI MAZDA SUBARU The Lessor By: STATE OF IOWA ) ss: BLACK HAWK COUNTY ) On this day of September, 2018, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and to me personally known, and who, being by me duly sworn, did say that they are the and respectively, of said corporation executing the within and foregoing instrument, that (no seal has been procured by the said) (the seal affixed thereto is the seal of said) corporation; that said instrument was signed (and sealed) on behalf of said corporation by authority of its Board of Directors; and that the said and as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. i i Notary Public in and for the State of Iowa i i I i I i Page 65 of 211 CITY OF WATERLOO Council Communication Resolution awarding the FY 2019 Waterloo Yard Waste Water and Sanitary Sewer Extension, Contract 952, to Lodge Construction, Inc. of Clarksville, Iowa, in the amount of$242,253, and approving the contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date 'gip"Qraiffic Opearannons Even, 1-e .ria Approved 8/28/:018 ... 5.44 PM ATTACHMENTS: Description Type Bid Tapp tfla do ru Backup Material l Resolution awarding the FY 2019 Waterloo Yard Waste Water and Sanitary SUBJECT: Sewer Extension; Contract 952, to Lodge Construction; Inc. of Clarksville, Iowa, in the amount of 5242,253, and approving the contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Summary Statement: Extension of water and sanitary sewer to the City's Yard Waste Site during construction of the pole building. Expenditure Required: $242,253.00 Source of Funds: Sanitation Funds Policy Issue: Strategy 4.5: Maintain and develop community services and city facilities that support quality of place. Page 66 of 211 FY 2019 Waterloo Yard Waste Water and Sanitary Sewer Extension, Contract 952 Bid Tab: August 23, 2018 Estimate: $283,505.00 Bidder Bid Security Bid Amount Lodge Construction, Inc. 5% $242,253.00 Clarksville, IA Dave Schmitt Construction Co., Inc. Cedar Rapids, IA 5% $319,371.75 Vieth Construction Corp. o Cedar Falls, IA 5/o $261,832.50 Boomerang Corp. o Anamosa, IA -)/0 $307,687.00 Summers' Enterprise, Inc. o Masonville, IA 5/o $249,986.05 Page 67 of 211 CITY OF WATERLOO Council Communication Resolution approving Acceptance of Improvements of the Audubon Hills First Addition,performed by Dave Schmitt Construction Company of Cedar Rapids, Iowa, and receive and file two-year maintenance bonds. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date Ecu&ecu•ng KMIISOc 1, Ianirie Approved 8/29/.'018 .... 10.22 AM (I Ierk Office l^vee i, l: eA.uuu) Approved 8/29/2018 .... 1219 PM ATTACHMENTS: Description Type Auuduubu ru IIi is FirstAddutioru Marint Borids Covet Mealo Resolution approving Acceptance of Improvements of the Audubon Hills SUBJECT: Fust Addition, performed by Dave Schmitt Construction Company of Cedar Rapids, Iowa, and receive and file two-year maintenance bonds. Submitted by: Submitted By: Dennis J. Gentz, PE,Assistant City Engineer The improvements required as a condition precedent to the approval Summary Statement: of Audubon Hills First Addition, Waterloo, Iowa, namely paving, sanitary sewer, and storm sewer, have been completed in substantial conformance with the construction plans, standards, and requirements of this office. Page 68 of 211 TOWNSEND E E RN Eric Thorson, P.E., City Engineer City of Waterloo-City Hall 715 Mulberry St, Waterloo, Iowa 50703 Re: XL Colt Farms-Audubon Hills First Addition Waterloo, Iowa Mr. Thorson, Townsend Engineering is requesting the City of Waterloo's approval and acceptance of the public improvements that have been constructed in association with Audubon Hills First Addition. The improvements have been completed in accordance with the plans and specifications prepared for the subdivision. Supporting documents requested for the subdivision have been submitted to Mr. Dennis Gentz for review. "As-built" drawings of this project have been provided by Townsend Engineering. Please contact our office if you have any questions or require additional information regarding this project. Sincerely, Chris Townsend, P.E. Townsend Engineering 2224 E. 12th Street Davenport, Iowa 52803 (563)386-4236 i 529.4236 c e11 386.4236 0ificc, 386.4231 f<,x 2224 East 12th Street Ckris@townsendengineering.net \ cave€yo€I,IA 528€3 Page 69 of 211 Ir. / UNITED FIRE & CASUALTY COMPANY 118Second Avenue SE, P.D. Box 739OQCEDAR RAPIDS, IOWA 52407'3809 MAINTENANCE BOND Bond Number 54-219124 KNOW ALL BYTHESE PRESENTS: That we Dave Schmitt Construction Company,Inc. of 2505OthAvenue SW,Cedar Rapids,IAS2404 as Pdmoipo| , and UNITED FIRE& CASUALTY COMPANY, an Iowa corporation ofCedar Rapids, |owo, and authorized todobusiness |nthe State nf Iowa as Surety, are held and firmly bound unto City ofWaterloo 715 Mulberry St,Waterloo,IA 50703 |nthe penal sum Eighty of( 889488Dollars, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind thomoo/wem, their, and each of their hoim, e»ocutors, and mdm|n|ekmtoro, auoonaoom and aaaigno,jointly and severally,firmly bythese presents, WHEREAS,the said Principal entered into mcertain contract,dated , to furnish all the material and labor necessary for the construction of Audubon Hills Part l,Phase 1 -PCC Paving 6''PCC Paving 3`1328Yx$28.40=$88'948.80 inconformity with certain specifications; and VVHEDEAS, u further condition of said contract is that the said Principal should furnish a bond of indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said work within a period of Two years from the date ofacceptance ofthe work under said contract and VVHEREAS, the said UNITED FIRE & CASUALTY COMPANY. of Cedar Rapids, |owm, fora vo|uob|m consideration, has agreed to join with said Principal insuch bond orguarantee, indemnifying said City of Waterloo as aforesaid; NOW, THEREFORE. the Condition of This Obligation is Such, that if the said Principal does and shall, at his/her own cost and expense, remedy any and all defects that may develop in said work, within the period of Two years from the date ofacceptance uf the work under said oonhao1, by reason of bad workmanship or poor material used in the construction of said work, and ohm|| keep all work in continuous good repair during said padud' and ehe|| in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work ,then this obligation to be null and void; otherwise to be and remain in full force and virtue inlaw. SIGNED,AND DELIVERED this 27Uh day of A.U.. 2Ol7. Dave Schrni��C6nstru6tion Company,Inc, UNI ED F1 & CASUALTY COMPANY Attorney-in-Fact I CVNT00060101 Page 70Of211 UNITED FIRE& CASUALTY COMPANY,CEDAR RAPIDS,TA Inquiries: Surds},Department 191M UNITED FIRE&INDEMNITY COMPANY,NVEBSTER,`IX 118 Second Ave SE FINANCIAL PACIFIC INSURANCIr COMPANY,ROCKLIN,CA Cedar Rapids,IA 52401 CERTIFIEDCOPY OIF POWER OF ATTORNEY (original on file at Monte Office of Company–See Certification) KNOW ALL PERSONS BY TUESE IIRLSEN"I'S,That UNITI.2,);FIRE&CASUALTY COMPANY,a corporation duly organized and existini;udder the laws of tine State of"Iowa; UNITED FIRE&INI7EM?M?I'I"Y COMPANY, a corporation drily organized and existirng under the laws of the State of Texas; and,FINANCIAL PACIFIC INSURANCE COMPANY, a corporation drily organized and existing the laws of the State of California (herein coPlectively called the Cont navies),and haW'iiiP tlicir corliorate headgqaarters in Cedar Rapids, State of Iowa,dices nuke,constitute and appoint ROBERT L.` KOLLSMITH, JACQUELINE K. PETERS, DEBORAH D. HAHN, CHERYL M. MRSTIK, M. LYNN KIMBLE SAMANTHA SPILMAN, JENNIFER LUSE, MYNDEE'WALKER, JASON D. SMITH,; 'JAMES M. SMITH, TIMOTHY J. FOLEY, KAREN S. LOPEZ, DAVID M. OWEN, MARK A. POLK, BRAD BENGTSON, EACH INDIVIDUALLY of CEDAR RAPIDS IA their tore and lawful Attoruey(s)-its fact with power and authority hereby conferred to sign,seal and execute in its behalf all lawf ll bonds,undertakisn s and other obligatory instruments of similar stature provided that no single obligation shall exceed $7 and to bind the Companies thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Companies and all of the acts of said Attorney,pursuant to the authority hereby'given and hereby ratified and confirmed. The Authority,hereby granted shall expire the 27 t-h y 1 1 day of Januar 201$ unless sooner revoked byiJNITED FIRE& CASUALTY COMPANY,UNITED FIRE&INDEMNITY COMPANY,AND FINANCIAL PACIFIC INSURANCE COMPANY. This Power of Attorney is made and executed pursuant to and by authority of the following bylaw duly adopted on May 15„2013,by the Boards of Directors of UNITED FIRE & CASUALTY COMPANY, UNITED FIRE & INDEMNITY COMPANY, anti FINANCIAL PACIFIC INSURANCE COMPANY. "Article VI–Surety Bonds and Undertakings- � Section 2,Appointment of Attorney-ill-Fact. "The President or any Vice President, or any Other officer of the Companies may, from time;to time, appoint by written certificates attonic,ys-ht-fact to act in behalf of the Companies in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. The signature of any officer authorized hereby, and the Corporate seal, may be affixed by facsimile to any power of attorney or special power of attorney or certification of either authorized hereby;such signature and seal, when-sa'nssetf,being adopted by the Companies as the original sign, ol'such officer and the,original seal of the Companies,to'be valid and binding upon the Companies with the same force and effect as though manually affixed. Such attorneys-in-fact, subiect to the limitations set forth in their- respective certificates of authority shall have full power to bind the Companies by their signature and execution of any such instruments and to attach the seal of the Companies thereto. The President or any Vice President,the Board of Directors or any other officer of the Companies may at any time revoke all power and authority previously given to any attorney-in-fact. I IN WITNESS WHEREOF„the COMPANIES have each caused these presents to be signed by its `k�j, f.�.r��r ,,�44£biNae.rofM,r� t,4�,YC INSI/ga � t , CORPORATE ak o ��io�pd r�°= vice president and its corporate seal to be hereto affixed this 27th day of January, 2016 ;. colcroRATr €. R `•— —,— z: yu rzz _ UNITED FIRE&CASUALTY COMPANY 5 A SEAL t Qi {986 i?+� UNITED FIRE&INDEMNITY COMPANY '''•,�"�`"'III% ''° '� °�re� *'�```•� �1�°� °`� FINANCIAL PACIFIC:.,INSURANCE COMPANY oil IYIYIVY""' II�IIR711 k111YlYt"" /IJUllilitYt "� 1, By: State of Iowa,County of Limn,ss: �� On 27th day of January, 2016, before me VscePresident personally came Dennis J. Richmann tome known,who being by me drily sworn,did depose and say; that he resides in Cedar Rapids State of Iowa; that lie is`a Vice President of UNITED � FIRE& CASUALTY COMPANY, a Vice President of UNITED FIRE& INDEMNITY COMPANY, and a Vice President of FINANCIAL PACIFIC INSURANCE COMPANY the corporations described in and which executed the above instrument; that he knows the seal of said corporations; that the seal affixcd to the said instrument is spell corporate seal;that it was sq affixed pursuant to authority given by the Board,of'Uire+tors of said corporations � and that lie signed his,name thereto pursuant to like authority,and acknowledges same to be the act and deet{of said corporatiolts: �1rE Judith A.Davis ° Iowa Notarial Seal commission My Commission Expires es 04ber0241 p' !2312018 atary Public My commission expires;04/23/2019 1, :David A.Lange, Secretary of UNITED F.IR.E& CASUALTY COMPANY and Assistant Secretary of 1TLD FIRE & INDEMNITY COMPANY, and Assistant Secretary of h`1NANCIAL PACIFIC INSURANCE COMPANY,do hereby certify that I'have compared the foregoing copy of thePower- k of Attorney and affidavit,and the copy of the Section of the bylaws and resolutions of said Corporations as set forth in said Power of Attorney,with the ORIGINALS ON FILE IN TILE I-TOME OFFICE OF SAID CORPORATIONS,and that the same are correct transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is now in felt force*and effect. In test' wliereaf I Have he eat to subscribed my name and affixed til, corporate seal of the said Corporations y tins f Y �� da of 20 ,,"" 1"'ASr p h kYY,YYYuwlrpali e;rnlINSI,l,ll ' �r t�r4"" rruorarlh,nFr, ��1F1G S</p� .pk ��`!c� CORCOIEATC COR A : �'.: SLILY lIp rF�os / 1 SEAL �'; ° sEtL 4 rs 5 "p 2 13}F; ? I�llll 1111D"�k"""� ip1114f11�M"""�. wiz "�. 7LL (( I fiIIIIIIICIIIl14ll� Secretary, U &C 1, BPOA0045 0115 Assistant Secretary,UF&.I/P� C Page 71 ( f 211 UNITED FIRE & CASUALTY COMPANY 11BSecond Avenue SE. P.O. Box 73Q0QCEDAR RAPIDS, IOWA 52407-3808 MAINTENANCE BOND Bond Number 54-219121 KNOW ALL BYTHESE PRESENTS: That we Dave Schmitt Construction Company,I of 2S0SVt6Avenue SWCedar Rapids,D\52404 as Principal , and UNITED FIRE & CASUALTY COMPANY, an |mwm corporation nfCedar Rapids, |owm, and authorized to do business |nthe State of lmwu as Surety, are hold and firmly bound unto City ofWaterloo 715 Mulberry St,Waterloo,IA 50703 inthe penal sum Ninety Thousand ThHundred ThirFour Dollars and 45/100 9O33445 of( Dollars, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind thumeo|veu, their, and each oftheir heirs, executors, and odm|nimtra(nra, su000euono and ooeigne, jointly and oovona||y,firmly bythese presents. WHEREAS,the said Principal entered into ecertain contract, dated . to furnish all the material and labor necessary for the construction of Audubon Hills Part 1,Phase I -Storm Sewer 15"RCP 343m,$39s0=$/3.5e50 m*509*/ak, 9ax,;3.050,00~$27.450u0 m''RCP 15/cpo$38./5~*6,020.95 Flared End S,u/o"x 2sA,$46/0.00~»3.340o0 24''RCP /ru[pxwnuso~*u/ms.on Detention Outlet IsA,*3.r5uoo=w3.rs000 Ll Intake 6cx",3.025,00~w18J50u0 sz/"mke zux,$4.575oo~$x/su.no inconformity with certain specifications; and VVHEREAS, afudhor condition of said contract is that the said Principal should furnish m bond of indemnity, Qum,mntaoinA to remedy any defects in workmanship or materials that may develop in said work within a period of Two years from the date ofacceptance ufthe work under said contract and WHEREAS, the said UNITED FIRE & CASUALTY COMPANY, of Cedar Rapids, Iowa, for a valuable consideration, has agreed to join with said Principal |nsuch bond or guarantee, indemnifying said City ofWaterloo as aforesaid; NOW, THEREFORE, the Condition of This Obligation is Such, that if the said Principal dmoa and ahaU, at his/her own ooai and expense, remedy any and all defects that may develop in said work, within the period of Two years from the date ofacceptance of the work under said contract, by reason of bad workmanship orpoor material used in the construction of said wmrk, and shall keep all work in continuous good repair during said pariod, and shall in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work , then this obligation to be null and void; otherwise to be and remain in full force and virtue in law. SIGNED,AND DELIVERED this 27ib day of A.D.. 2ll7. Dave Schmitt Construction Company,I Principal UNITED FIRE & CASUALTY COMPANY Attorney-in-Fact C0NT00000101 Page 72Of211 f UNITED FIRE&CASUALTY COMPANY,CEDAR RAPIDS,IA Inquiries: Suret;t'D"'pat•tment UNITED FIRE&INDEMNITY COMPANY,WEBsTER,TX 118 Second Ave SE FINANCIAL PACIFIC INSURANCE COMPANY,ROCKLIN,CA Cedar Rapids,IA 52401 CERTIFIED D COPY OF Pf UlmO1VER OF ATTORNEY' (original on file at Home Office of Company–See Certification) KNOW ALL,PERSONS BY THESE PRESENTS,That UNITED FIRE&CASUALTY COMPANY,a corporation duty organized and existing under the laws of the State of Iowa;UNITED FIRE&INDEMNITY COMPANY, a corporation duly organized and existing under the lavas of the State of Texas and FINANCIAL, PACIFIC INSURANC>E COMPANY, a>coaporation duly organized and'existing under the laws of the State of California (herein collective) called the Cori) attics);and having then-corporate headquarters in Cedar Ra)ids;State of Iowa,does make;constitute and appoint y pp ] ROBERT L. KOLLSMITH, JACQUELINE K, t'ETERS, DEBORAH D. HAHN, CHERYL M. MRSTyK, M. LYNN KIMBLE . SAMANTHA SPILMAN; JENNIFER LUSE, MYNDEE WALKER, JASON D. SMITH, JAMES M. .SMITH, TIMOTHY J. FOLEY, KAREN S. LOPEZ, DAVID M. OWEN, MARK A. POLK, BRAD BENGTSON, EACH INDIVIDUALLY of CEDAR RAPIDS IA their true and lawful Attorney(s)-in-Fact:with power and authority hereby conferredto sigh,scat and,execaate in its behalf all lawful bonds,undertakings and other obligatory instruments of similar nature provided thirst no single"obligation shall exceed $75,000,000.00 and to bind the Companies thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Companies and all of the acts of said Attorney,pursuant to the authority hereby given and hereby ratified and confirnned. The Authority;hereby granted shall expire the 27th day of January, 2018 unl ess sooner revoked by UNITED FIRE& CASUALTY COMPANY, UNITED FIRE:&INDEMNITY COMPANY,AND FINANCIAL PACIFIC INSURANCE COMPANY; `Flus Power of Attorney is made and executedpursuant to and by authority of the following bylaw duly adopted on May 15,2013,by the Boards of Directors of UNITED FIRE & CASUALTY COMPANY, UNITED FIRE & INDE,MNITY COMPANY, and FINANCIAL PACIFIC INSURANCE COMPANY, "Article VI–Surety Bonds and Undertakings" Section 2,Appointment cif Attorney.•in-Fact. "The President or any Vice]'resident, or any other officer of the Companies may,from time to thee, appoint by written certificates attorneys-in-fact to act in behalf of the Companies in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. The signature of any officer authorized hereby, and the Corporate seal,maybe affixed by facsimile to any power of attorney or special power of attorney or certification of either authorized hereby;such signature and seal, when so used,being adopted by alae Companies as the original signature of such officer and the original seal of the Companies,to be valid and binding upon the.Companies with alae same force;and effect as though manually affixed. Such attorneys-in-fact, subject to the limitations set forth in their respective certificates of authority shall have full power to bind the Companies by their signature and execution of any such instruments and to attach the seal of the Companies thereto. The President or any Vice President,the Board of Directors or any other officer of the Companies may at any time revoke all power and authority previously given to any attonicy-in-.fact. ,,.�"$'n', '�'/,, 4\\�A4S,tlkUF'ANO IN WITNESS WHEREOF,the COMPANIES have each caused these presents to be signed by its tk� vice president and its corporate seal to be hereto affixed this 27th day of January, 2016 "'= 4"OI41'OItA'Y"E C, =;e [ORPORATP n '`z'`,i'`�y�LY2 ��':tp: s - UNITED FIRE&CASUALTY COMPANY UNITED FIRE&INDEMNITY COMPANY 3 SEAL ,,, SRAL Y 's 1884 sb C,��rF.o't"'`� FINANCIAL PACIFIC:INSURANCE COMPANY RAPS 5\\AA�� /��//�IYIr1�1I14v\+����� ��� Ut1,11111,,,1+U+`���� I3y: State of Iowa,County'of Limi,ss: G' Tice President On 27th day of 'January, 2016, before me personally came Dennis J. Richmann to nue known,who being by nee duly sworn,did depose and say; that he resides in Cedar Rapids, State of Iowa; that lie is a Vice President of UNITED FIRE&CAST ALT`i'COMPANY, a Vice President of UNITED FIRE& INDEMNITY COMPANY, and a Vice President of FINANCIAL PACIFIC. INSURANCE COMPANY the corporations described in and which executed the above instrument;that lie knows the seal of said corporations,that the seal affixed to.the said instrument is such corporate seal;that it was so affixed pursuant to authority given by the Board of Directors of said corporations and that lie signed his name thereto pursuant to like authority,and acknowledges satire to be the act aid deed of said;corporations. �ti+e Jwdith A.Davis a Iowa Notarial Seal Commission number 173041 otary Public My Commission Expires 04/23/2018 My ccrn2rnissiota expires:04/23)2018 I, David.A. Lange, Secretary of UNITEDFIRE&CASUALTY COMPANY and Assistant Secretary of T'I'ED FIRUE& INDEMNITY COMPANY, and Assistant Secretary of FINANCIAL PACIFIC INSURANCE COMPANY, do)hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit;and the copy of the Section of the bylaws and.resottrtions of said Corporations as set forth in said Power of Attorney,with the ORIC31NALS ON FILE IN THE HOME OFFICE OF SAID CORPORATIONS,acid that the same arecorrect transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is novo in full force and e=ffect. Intesti, I n rdaf I have beet h) of j1 d tnyname and affixed true corporate seal of the said Corporations' . — Y �–T rIN6�g14, ........ c+ ".GOBI"U1tA7E 7 w CORPORATE ry� �' O,OLY?.Z 0s /f iP < .i Ig44 yb 3EAL SS AL ,Z` C, 'rrrih`BkRevxSssti aw~ f��/pr�riitilt����� �.w F4R�:`+``+ /j/r/rlmlu+ ,unlnluau` Secretary,UI^&C Assistant Secretary,OF&UFPIC BBPOA0045 0115 Page 73 of 211 ` UNITED FIRE & CASUALTY COMPANY 118Second Avenue SE, P.D. Box 73S0QCEDAR RAPIDS, IOWA 52407-3809 MAINTENANCE BOND Bond Number 54-219123 KNOW ALL BYTHESE PRESENTS: That we Dave Schmitt Construction Com2any,I of 2505OdhAvenue S0/ Cedar Rapids,IA 52404 as Principal . and UNITED FIRE & CASUALTY COMPANY, an Iowa corporation ofCedar Rapids, |owa, and authorized to do business |nthe State of lnwu as Surety, are held and firmly bound unto City of Waterloo 715 Mulberry St,Waterloo,IA 50703 inthe penal sum One Hundred OThousand NiHundred SFour Dollars d /100 of 10197400 Dollars, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind themselves, their, and each oftheir heirs, exocutom, and administrators, oucoeaeona and assigns, jointly and severally, firmly bythese presents. WHEREAS,the said Principal anhanod into ocertain contract,dated . to furnish all the material and labor necessary for the construction mf Audubon Hills Part l`Phase l —Sanitary Sewer 4''x^ou^ryxem/cc mnAx*z'z»s.uo415.890.00 m''Truss Sanitary 1,173 Lpx*zz.00 *sx.xzz.so 8'Truss Sanitary 862cpx*2o25~o24351.50 xo^Sanitary uxo usxx*a.vnsoo~*us'nm.on |nconformity with certain specifications; and WHEREAS, afurther condition of said contract is that the said phmo|pa| should furnish a bond of indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said work within a period of Two years from the date ofacceptance ofthe work under said contract and WHEREAS, the said UNITED FIRE & CASUALTY COMPANY. of Cedar Rapids, Iowa, for valuable conoidnrxUon, has agreed to join with said Principal insuch bond or guarantee, indemnifying said City ofWaterloo as aforesaid; ' NOW, THEREFORE, the Condition of This Obligation in Such. that if the said Principal does and ohaU, at his/her own cost and exponue, remedy any and all defects that may develop in said work.within the period of Two years from the dehm of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the construction of said wmrk, and shall keep all work in continuous good repair during said poriod, and aho|| in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work ,then this obligation to be null and void; otherwise to be and remain in full force and virtue inlaw. SIGNED,AND DELIVERED this 27th day of A.D.. 2Wl7� Dave Schmitt Construction C Inc, Principal UN TED FIRE & CASUALTY COMPANY CONT00060101 Page 74Of211 UNITED FIRE&CASUALTY COMPANY,CEDAR RAPIDS;IA Inquiries: Surety Department UNITED FIRE.c''~ INDEMNITY COMPANY,3N'EBSTER,T1° 118 Second Ave SE U f9im FINANCIAL PACIFIC INSURANCE COMPANY,ROCKLIN,CA Cedar Rapids,IA 52401 CER'ITIFIED COPY OF POWER OF ATTORNEY (original on file at Moyne Office of Company—See Certification) KNOW ALL PERSONS BY THESE PRESENTS,That UNITED FIRE &CASUAUIY COMPANY, a corporation drily organizedand existing under the laws of the Stateof lova;UNITED FIRE&INDEMNITY COMPANY,a corporation"duly organized and existing under the laws of the State of Texas; and FINANCIAL, PACIFIC: INSURANCE COMPANY, a corporation ditty organized and'''existing under the laws of the State of California (herein collective)y called the Carty iarues),and having their corporate headt carters'in Cedar Rapids,State of loNva,does make,constitute and appoint ROBERT L. KOLLSMITH, JAPQUELINE K, PETERS, DEBORAH V HAHN, CHERYL M. MRSTIK, M. LYNN KIMBLE, SAMANTHA` SPILMAN, JENNIFER LUSE, 'MYNDEE 'WALKER, JASON D. SMITH, JAMES M. SMITH, TIMOTHY J. FOLEY, KAREN S. LOPEZ, DAVID M. OWEN, MARK A. POLK, BRAD BENGTSON, EACH INDIVIDUALLY of CEDAR RAPIDS IA their true tend lawful Attorney(s)-iii-Fact ivith power and authority hereby conferred to sign,seal and execute in its behalf all lawful bonds,undertakings and other obligatory instruments ofsimilar nature providi~d that no single o bligation shall exceed X75,000,000.p0 and to bifid the Companies thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Companies and all of the acts of saidAttorney,pursuant to the authority hereby given and hereby ratified'arid confirmed The Authority;hereby granted shall expire the 27th day of January, 2018 unI ess sooner revoked by UNITED FIRE& CASUALTY COMPANY,I U*IITIT7 FIRE.&INDEMNITY COMPANY,AND FINANCIAL PACIFIC INSURANCE COMPANY. This Power of Attorney,is made and executed pursuant to and by authority of the fbllowing bylaw duty adapted on May I5,2013,by the Boards of Directors of UNITED FIRE & CASUALTY COMPANY, LIMITED FIRE & INDEMNITY COMPANY, and FINANCIAL P'AC'IFIC, INSURANCE COMPANY. "Article VI—Surety Bonds acrd Undertakings" Section 2,Appointment of Attorney-in-Fact. "The President or any Vice President, or any other officer of the Companies may,from time to tirne, appoint by written certificates attorneys-in-fact to act in behalf of the Companies in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. The signature of any officer authorized hereby, and the Corporate seal, may be affixed by facsimile to any power of attorney or special power of attorney or certification of either authorized Hereby; such signature:and seal, when iso used,being adopted by the Companies as the original signature of such officer and the original seal of the Companies,torte valid and 1 binding upon the Companies with the same force and effect as though manually affixed. Such attorneys-in-fact, subject to the limitations set forth in their respective certificates of autliority shall have full power to bind the Companies by their signature and execution of any such instruments and to attach the seal of the Companies thereto. The President or any Vice President,the Board of Directors or,any other officer of i the Companies may at any,time revoke all power and authority previously given to any attorney-in-fact. ,11` 'CAS`04/'/,�,, ,.k��""I'�'1`.+;'/'/,, IN WITNESS WHEREOF,the COMPANIES have each caused these presents to be signed by its 4-`acs zx' g w``E• " ,, a�`F�PNoq 4ye� vice president and its corporate seal lobe hereto affixed ttiis 27th day of January, 2016 cbnranaTE y ° caRpaR.mre J © c Iver2p UNIIED FIRE&CASUALTY COMPANY UNITED FIRE&INDEMNITY COMPANY hA,10,a`,t '+°'rya s�� r '-,'%"'•":?C/FrP;�` ti,,�'` FINANCIAL PACIFIC INSURANCE COMPANY /III IX 141\�: ///dlf t11111F4 I)i IIIIIIIY+\�� 's State of Iowa,County of Lirm,ss: Vice President s On 27t1i day<of January, 2016, before me personally came Dennis J. Richmann to me known,Who Tieing by me duly sworn,(lid depose and say; that lie resides in Cedar Rapids, State of Iowa; that lie is a Vice President of UNITED FIRE& CASUALTY COMPANY, a Vice President of UNITED FIRE &INDEMNITY COMPANY, and a Vice President of FINANCIAL PACIFIC INSURANCE COMPANY the corporations described in aril which executed the above instrument',that lie knows the seal of said corporations- that the seal affixed to.the said instrument is such corporate seal;that it was so affixed pursuant to authority given by the Board of Directors of said cotTrora,tions and that he sighed his name thereto pursuant to like authority,and acknowledges same to be the act and deed of said eorporations. *WiN Judith A.Davis Iowa Notarial Seat Commisstan numberi73041 otary PuHiic My Commission Expires 04/23/2p1& My commission expires: 04/23/2018 1 1; David A. Lange, Secretary of UNITE.)FIRE&,CASUALTY COMPANY and Assistant Secretary of ITER FIRE,&INDEMNITY COMPANY, and Assistant Secretary of FINANCIAL PACIFIC INSURANCE COMPANY,do Hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit,and the.copy of the Section of the bylaws and resolutions of said Corporations as set forth in said Power of Attorney, With the ORIGINALS ON FILL IN THE HOMEOFFICE OF SAID CORPORATIONS,and that the,same are correct transcripts thereof,and of the whole of the I said originals and that the � Attorney. not , li full fore arid toft In testio�y whereof I have heeiro� orateseal of he s aid Corporationsi� srlname ad affixed tIecor day of 20 his i `,4 A9(lLf( iYI ti��A'+��t�NotA+2N�i, �tit�yFXr,INSURq i ~41 co S� CORPo RATE,.... , �'J4Y 22 sCQ .. r Pgg6 c J ..SEAL 4 ''. 5P,A4 Y C AFUJS\� �'%�j 10101�4VYY� it�44~~4 i lAtIl� nuummu Secretary,UI'&C Assistant Secretary,OF&I/EPIC $POA0045 01 IS Page 75 of 211 1 i CITY OF WATERLOO Council Communication Resolution approving award of hotel/motel tax council discretionary funds to the Waterloo Leisure Services SportsPlex in the amount of$11,580, for marketing, and to Waterloo Leisure Services in the amount of $12,390, for an event shuttle. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date Fi m io iee ep&err, Ml(:;he>Ile Approved 8/28/2018 ... 8-07 PM (.1 erk Office Evenm, 1-eA.umu) Approved 8/29/2018 9-33 AM ATTACHMENTS: Description Type ❑ lloteA Mote, DiScir Sept 18 (-',0 161 Coumriil (., mreir Menlo 11p oir-tsl.'lex.Mafl<e.fi bl;App (."ovc.r Menio l..,eps iirc ` eiivices l;`emt S[uu(tplc l'" E19 (.:`over Meru-io ❑ llotd MOM D scrAmvard llistorry ('..,o (,,.r Meaio Resolution approving award of hotel/motel tax council discretionary funds to SUBJECT: the Waterloo Leisure Services SportsPlex in the amount of 511,580, for marketing and to Waterloo Leisure Services in the amount of 512,390, for an event shuttle. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Recommended Action: Funding Recommendations: Waterloo Leisure Services SportsPlex- Marketing Program $ 11,580.00 Waterloo Leisure Services - FYE2019 Event Shuttle 12.390.00 Summary Statement: Total $23.970.00 The award history for discretionary hotel/motel tax awards is included for your reference. Expenditure Required: These requests total$23,970.00 from council discretionary hotel/motel tax funds. Hotel/Motel Tax Discretionary Funds. The current available balance for Source of Funds: FYE2019 is $107,186.54. The award history for discretionary hotel/motel tax awards is included for your reference. Page 76 of 211 CITY OF WATERLOO , IOWA City rk and Finance Department 715 Mulberry St. Waterloo, IA 50703 ® (319)291-4323 Fax(319)291-4571 KELLEY FELCHLE ® City Clerk. MICHELLE WEIDNER,CPA + Chief Financial Officer A&'Vor Council Communication QUENTIN City Council Meeting: September 4, 2018 HART Prepared: August 28, 2018 Dept. Head Signature: Michelle Weidner COUNCIL Number of Attachments: 2 Applications, Award History MEMBERS SUBJECT: Hotel/Motel Discretionary Grant Applications TCM Submitted by: Michelle Weidner, CFO POWERS Ward 1 Recommended Action: Approve the award of hotel/motel discretionary funds to BRUCE the following entities, as recommended by the committee: JAC OBS Ward 2 1. Waterloo Leisure Services SportsPlex Marketing $ 11,580.00 MOr�r�tSSEY O PATRICK 2. Waterloo Leisure Services Event Shuttle 12,390.00 Ward 3 Total $23,970.00 .IER0ME AMOS,JR. The funding applications and award history for discretionary hotel/motel tax Ward 4 awards are included for your reference. ROIL WEEPER The available balance in the hotel/motel fund to be allocated for FYE 2019 is Ward 5 $107,186.54. TOM LIND At-Large Expenditure Required: $ 23,970.00 STEVE SCHMITT Source of Funds: Hotel/Motel Tax Discretionary Funds. The current At-Large available balance for FYE2019 is $107,186.54. The award history for discretionary hotel/motel tax awards is included for your reference. Policy Issue: N/A Alternative: N/A Background Information: N/A WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 77 of 211 City Council Discretionary Hotel-Motel Grant Application Waterloo, Iowa 1. General Information Name of Organization: Waterloo Leisure Services Name of Project: CedarirlwfinL, j!n Contact Person: Mark Gallagher E-Mail: tpark,ga!! Address of organization or person completing application: Street: 300 Jefferson Street City: Waterloo State: Iowa Zip: 50701 Phone: (319) 291-0165 2. What is the mission of your organization: The City of Waterloo's Leisure Services Commission is dedicated to improving the quality of life for all citizens by providing the best possible recreational activities, special events, facilities and services that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable outdoor environment with top quality parks, preserves, golf course and a healthy urban forest resource. 3. How long has your organization been in existence? 1904 4. How many staff members are involved in this organization and the project. The Waterloo Leisure Services Department benefits our community on numerous fronts. The Department is responsible for offering a wide range of recreational programming to members from all ages and ethnicities throughout Waterloo and the greater Cedar Valley. Also, the Department is responsible for the maintenance and operations of three quality 18-hole golf courses, the 3,000 seat Young Arena, an extensive community park system and a Northwoods League Baseball Stadium. Through all of the above- mentioned sources,the Department is responsible for providing recreational activities and spaces to a large percentage of our population. The opening of the Cedar Valley SportsPlex has allowed our department to be able to greatly expand programming we offer for our citizenry, as well as host events and tournaments that have brought a substantial amount of visitors from outside the Cedar Valley. 5. Please indicate all the Cate oriel that-y-o-prr)r(,JeLt_S_UJQ1)_®rts* • Supports tourism and heads on beds • Supports and assists community events • Brings people downtown Page 78 of 211 X Supports Waterloo Quality of Life 6. Please provide a detailed statement of how your project fits into one or more of the above listed 4 categories. Sqj)pqEts�,Iourism and heads on beds The Cedar Valley SportsPlex has become a mecca for indoor sports tournaments of all kinds. With four basketball/volleyball courts and a large expanse of Field Turf this facility is not matched by another in the state. While the vision is to primarily serve our community,the goal is to have these facilities booked with tournaments that are regional in scope on weekends. Supports and A�,�ists in comnLugj13Lgyg#1j The Cedar Valley SportsPlex supports community events primarily by offering a new, state of the art venue for hosting. The Cedar Valley SportsPlex is located in the heart of downtown Waterloo. A facility of this nature helps draw critical mass to the area that is striving to help downtown businesses thrive. Whether they are SportsPlex members from within the Cedar Valley or tournament participants from around the region, individuals have been drawn to the downtown area to utilize the SportsPlex. The Cedar Valley SportsPlex greatly enhances the quality of life in Waterloo. We are very fortunate to have facilities that are second to none when it comes to outdoor activities. However, as we all know,Iowa winters can become quite long. A facility like the SportsPlex affords residents of all ages the opportunity to recreate straight through those long winter months. 7. If your project has or will continue for more than one year, please explain your plans for financial sustainability? The Cedar Valley SportsPlex will be a fixture of the downtown landscape for years to come. The project will be sustained by a combination of user fees, rental fees and activity registrations. 8. Give an estimate of how you plan to measure the success of the project. We plan to measure the success both by tracking user numbers while also tracking the financials of the operation. Benchmarks have been set that indicate where both of these items need to reach and we will continually strive to achieve these goals. 9. Describe specifically how the proposed project will be marketed. The purpose of this application is to maintain an extensive television marketing plan by focusing heavily on big sporting events that have large viewership in the Fall and Winter, which coincides with our peak time to recruit and retain members. 10. Please provide a detailed description of the budget. Please include information about Page 79 of 211 additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Revenues Ilotel/Motel Tax (tyrant Request $11,580 Expenses n' FL Night Football Package S 7,800 IWLB Playoff/World Series Package $900 Bowl Gainel'ackage $ 2,880 11. Please include in your submitted materials: * Tax exempt status * W-9 form BUDGET SUMMARY: Total Project Cost 1 ALl5 8 In-Kind Services NA Hotel/Motel Tax Grant Request S t],.1-580 1 have reviewed this Application for Grant Funds from the City of Waterloo. To the best of my knowledge, the information contained inthis application and its attachments is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. 1, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo City Council for funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. .................. Signature of Applicant Date Page 80 of 211 I Ari P I', City ouncil Discretionary Hotel-Motel Grant Application Waterloo, Iowa The City Waterloo Iowa is offering grants to non-profit entities for projects and community events that support tourism, our quality of life and which bring people to the downtown. These grant funds are made possible through the hotel/motel tax funds received by the City of Waterloo. By city ordinance 10% of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. If you are interested in applying for funding please complete the application. Incomplete applications will be returned. 1. General Information (it is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): C f Name of organization Waterloo Leisure Services—Young Arena Name of facility/project Young Arena/Waterloo Black Hawks Game Shuttleu Contact person _Chris Dolan_ Email chris.dolan@waterloo-ia.org Address of organization or person completing application: Street 125 Commercial Street City_Waterloo State_Iowa Zip_50741_ Phone 319-291-4335 Fax: 319-291-4310 – – i 2. What is the mission of your organization? The City Of Waterloo Leisure Services Commission is dedicated to improving the quality of life 1 for all citizens by providing the best possible recreational activities, special events, facilities, and services that encourage lifelong learning,fitness and fun. The Commission strives toprovide an enjoyable outdoor environment with top quality parks, preserves, golf courses, recreational trails and a healthy urban forest resource. 3. How long has your organization been in existence? Since 1904 i n Page 81 of 211 4. How many staff members and/or volunteers are involved in this organization and the project? The Leisure Services Department has approximately 44 full time employees and nearly 300 seasonal employees. We also utilize over 200 volunteers in our youth sports programs throughout the year. 5. Please indicate all the cafe ories that your proiects supports: ® Category 1 --- Supports tourism and heads on beds ® Category 2 Supports and assists community events ® Category 3 —Brings people downtown ® Category 4— Supports Waterloo quality of life 6. Please provide a detailed statement of how your project fits into one or more of the above listed 4 categories? Supports tourism and heads on beds Young Arena is a huge player in the Cedar Valley's Sports Tourism business. In fiscal year 2018; 105,000 visitors attended hockey and wrestling events held at the arena. From visiting USHL &MWHSHL teams, to wrestling participants and their families, the arena's activities definitely draw a significant amount of overnight visitors to our community. Supports and assists in community events Events at the arena are already a winter staple in the plans of families throughout the Cedar Valley. This added shuttle service will ease parking worries and shorten the walk for visitors who are attending an event at the arena. Brin s People Downtown Young Arena is in the heart of the downtown area, with many hockey teams and their fans choosing to spend their pre-game or post-game socializing at various downtown establishments. Road construction and development have put the squeeze on available parking in the area. The added shuttle services during events enhances the possibility of someone attending an event by reducing their worry of where they are going to park.and how far the walk might be. Supports Quality of Life Young Arena is a key component to the delivery of the Leisure Services department goal of providing quality of life options to our citizens. From an evening at a Black Hawks hockey game, to personal wellness with our daily offering of public walking and skating times, the arena offers our community a great year round gathering place. Page 82 of 211 7. If your project has or will continue for more than one year, please explain your plans for financial sustainability? At the time of this application we do not know for certain that the shuttle will continue beyond the 2018-2019. This is being done in large part to ease the strain on limited downtown parking options due to a number of factors such as the Highway 63 reconstruction project and the new HCC Urban Campus Construction. At this point we do not have any other viable funding options for this project for this year or next. 8. Give an estimate of how you plan to measure the success of the project: Black Hawks management will survey their fans and/or season ticket holders during the events for feedback on the use of the shuttle service. MET will be tracking user stats for each home game to see how many riders use the service. 9. Describe specifically how the proposed project will be marketed. A full scale marketing effort by Young Arena and the Waterloo Black Hawks will include maps and details of the shuttle services which will be disseminated thru press releases, social media, websites, fliers and MET Transit's online app. Specific shuttle pickup and drop off locations will be designated with signage and in-kind video board advertising produced by the Waterloo Black Hawks will be shown board during each home game highlighting MET Transit& the City's efforts. 10. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Revenue City of Waterloo Discretionary Grant $12,390 Expenses MET Transit Events Shuttle (38 Dates) $12,390 1 1.1. Please include in your submitted materials: • Tax exempt status • W-9 form 12. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project.If you do not submit your final report within a month after completion you will not be eligible for further funding. • Detail if your intended goals for the project were met? • Detail how the funds were spent? 9t 7Y�k�4sxrd:o4��:�ei:��";8:�&9::��it�it is ic�ocxcxic'��F ek vF�t�t 9t it 4s:'s 4e 9:x�:x�:kt':ff:a':KitKx�cKxoc dcx'.e�'x St 4aKx xirxx*xeF k 4r is 4c�c it c oc Page 83 of 211 BUDGET SUMMARY: Total Project Cost $12,390 Additional Funding Sources $0 In-Kind Set-vices $0 I-lotel/Motel Tax Grant Request $ 12,390 Please note: Additional Funding Sources,in-Kind services and liotel/Motel'I'ax Grant Request wrist equal Total Project Cost. I have reviewed this Application for Grant Funds from the City of Waterloo. I'o the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. 1, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo City Council funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. 08/20/2018 101 Signature of Applicant Date Page 84 of 211 WATERLOO BLCK KS Tier One Clark Cup Anderson Cup USHLD hon Division/Conference Champions National Champions Champions Champions of the 2004 2004 2007 1980. 2003. 2007 2814 2018 2UU3 �UO5 2OO7 ' ' ' ' 2014. 2018 RIUMNAMMENWOMEWRM August 22. 2D18 Young Arena 125 Cnmnrnero|a| St. Waterloo, IA To Whom It May Concern: Please accept this letter as an official response to the request from Young Arena Manager Chris Dolan for the Black Hawks to assist in paying for the game night shuttle service during the 2018-19 season. According to our most recent fan experience survey, limited parking remains the number one pain point for Black Hawks fans. In fact, 45% of season ticket holders and 29% ofsing|e'Q30e ticket buyers rated perking quality as "Low" Or"Very Low/' when asked about various game-night experiences. The shuttle is chUne| to e positive fan experience until m long- term solution is provided by the City ofWaterloo to improve the parking situation. Sports entertainment customers are demanding m higher-quality experience and enhanced facility amenities. As stated in the current lease: In order to improve the environment for hockey in the City of Waterloo, WBH will reinvest net revenues into the hockey program and related facilities. We have already invented over half-million dollars into a facility that we don't own, consistently renewing our pledge to that statement. Our organization has mnade, and will continue to rneke, u genuine commitment to act as a partner with the City ofWaterloo and Young Arena. According to the Waterloo CVB' our organization generates an annual economic impact of$2.4 million during a typical regular season. This figure does not include supplemental community revenues from preseason and pnstaaoeon gornes, cannps, visits to the community by scouts and Fecruitere, on-ice oMioia|e' payments to host families, and Cash donations to an array of non-profit organizations. A separate economic impact analysis of our recently-completed Futures Camp yielded a local economic impact of$330,000. Over 300 young hockey players and their families visited the Cedar Valley, with most attending from beyond gtoha lines. In foot, our camps were responsible for over 4O0 room nights at the Courtyard by Marriott hotel in downtown Waterloo o|nDe over just the past few weeks. As partners with the City of Waterloo and Young Arena, we are offering to provide two (2) thirty-second videoboard commercials per home game promoting the downtown attractions shuttle eon/ioo. MET Transit, and downtown Waterloo. This asset is valued at $10,000 over the course of the hockey season. Our willingness to provide this in-kind contribution displays how nriUno|we believe the shuttle service is to our fans on game night. Sincerely, Joe Greene Vice President Waterloo Black Hawks Page 85 Of21 1 2017-2018 Waterloo Black Hawks Shuttle Date Day Ridership 14-Oct Sat 92 27-Oct Fri 72 28-Oct Sat 54 218 October 17-Nov Fri 118 18-Nov Sat 54 23-Nov Holiday 115 287 November 8-Dec Fri 15 9-Dec Sat 38 29-Dec Fri 34 31-Dec Sun (6:05) 110 197 IDecember 6-Jan Sat 34 14-Jan Sun (3:05) 23 20-Jan Sat 56 27-Jan Sat 52 28-Jan Sun (3:05) 13 178 January 2-Feb Fri 43 3-Feb Sat 54 6-Feb Tues 36 10-Feb Sat 65 24-Feb Sat 58 27-Feb Tues 49 305 February 10-Mar Sat 64 16-Mar Fri 54 17-Mar Sat 64 24-Mar Sat 20 31-Mar Sat 37 239 March 3-Apr Tues 28 6-Apr Fri 136 7-Apr Sat 83 14-Apr Sat 110 357 April w/o Playoffs Play Offs 21-Apr Sat 70 22-Apr Sun 17 28-Apr Sat 40 29-Apr Sun 21 505 jApril w Playoffs Total 1,929 Page 86 of 211 ciT of 111IATERLoo HOTEL 1 MC)TEL TA.X COIJNC „L„ D1�OR�TIONARY REIIE�VU,E COUNCIL DISCRETIONARY REVENUE Annual Awards FY 1996 OVERAGE 540,600.95 - 500 000.00= 40 600.95 x.50= 20 300.47 20,300.47 FY 1997 OVERAGE 577,784.25 - 500 000.00= 77 784.25 X.50= 38,892.13 38,892.13 FY 1998 OVERAGE 618,616.00 - 500 000.00=118,616.00 X.50= 59,308.00 59,308.00 FY 1999 OVERAGE 643 399.03 - 500,000.00=143,399.03 X.50= 71,212.51 71,212.51 FY 2000 OVERAGE 698 005.93 - 500,000.00=198,005.93 X.50= 99,002.97 99,002.97 FY 2001 OVERAGE 751,044.68 - 500,000.00=251,044.68 X.50=125,522.34 125,522.34 FY 2002 OVERAGE 668,079.02 - 500,000.00=168,079.02 X.50= 84,039.51 84,039.51 FY 2003 OVERAGE 1707,338.05 - 500,000.00=207,338.05 X.50=103,669.02 103,669.02 FY 2004 OVERAGE 704,352.53 - 643,046.78=61,305.76 61,305.75 FY 2005 OVERAGE 723,848.16 - 656,693.71=67,154.45 67 154.45 FY 2006 759,249.05*10%=75,924.91 75 924.91 FY 2007 808,840.48*10%=80,884.05 80 884.05 FY 2008 1,109,932.25*10%=110,993.22 KA,2, =8MM 93.22 FY 2009 1,317,960.56*10%=131,796.06 96.06FY 2016 1,111,886,51*10%=111,188.65 88.66FY2011 1,18$,086.37'10%a=118,608.6408.64FY 2012 1,228,036.32*10%=122803.64 03.64FY 2413 1,231,187.86*10%=123 118.79 18.79FY 2014 1,188,480.53*10%=118,808.04 08.04FY 2015 1,204,319.76*10%=120 431.97 31.97FY 2016 1,252227.48*10%=125 222.75 22.75FY 2017 1 2$9 869.28*10%=128986.93 86.93FY 201B 1293 422,57*10%=129 342.26 2.26OTAL.OISCRtTtOMARY REVENUE RECEIVED.:;.. . 17,07 eDI5CRET[ONARY`REVENU! #252.94 06/23197 GROUT MUSEUM 12,50D.00 #28475 01/02197 FIREWORKS 3,000.00 15,500.00 #30316 11/24/97 PASS STADIUM 25,000,00 06/15/98 WATERLOOS OF THE WORLD 13,695,00 38,696.00 #49802 07/15/99 CINDY WELLS-BELGIUM 690.00 #49464 07119199 IOWA GOLF ASSOCIATION 15 000.00 #51580 07119/99 FIREWORKS 5,000.00 #53154 10/29/99 MARKIN CONSULTANT-GREYHOUND TRACK RACE 2,500.00 #56369 02/11/00 MARKIN CONSULTANT-GREYHOUND TRACK RACE 11 500.00 #57178 03/06/00 THE SPORT'S MANAGEMENT GROUP 4,650.00 #60570 06/26100 MAIN STREET-FIREWORKS 1000,00 RES#789 FY 2000 VARIOUS CITY DEPARTMENTS ARTS&CULTURAL 137 409.72 RES#131 03/13/00 WATERLOO COMMUNITY PLAYHOUSE 7000.00 RES#131 03113/00 WATERLOO MUSEUM OF ARTS 2000.00 RES#131 03113/00 WATERLOO 1 CEDAR FALLS SYMPHONY 10,000.00 RES#131 03113/04 HARTMAN RESERVE 5,000.00 201,749.72 t RES#2001.092 03/12101 FESTIVAL OF IOWA FOLKLIFE 10 000.00 RES#2001.092 03/12/01 FIVE SULLIVANS CENTER MAINTENANCE PERSON 12 560.00 RES#2001.196 05/07/01 LOST ISLAND ADVENTURE PARK 19 159.07 RES#2001.294 06/11101 WLOO JAYCEES/MAIN STREET-FIREWORKS 5,000.00 RES#2001.095 03/14101 FIVE SULLIVANS CENTER(MAINTENANCE PERSON) 1,532.74 48,191.81 RES#2001-357 07109!01 FIVE SULLIVANS CENTER MAINTENANCE PERSON 5,343.31 RES#2001-370 07/16101 MULTI-COMPONENT DOWNTOWN ART PROGRAM 37,000.00 RES#2001-388 07/231011 MUNICIPAL BAND 20,000.00 RES#2001454 08120/01 REICHERT CELEBRATION HORSE SHOW 1,500.00 RES#2001-669 12/10/01 FIVE SULLIVANS CENTER MAINTENANCE MAN 1,054.74 RES#2002-010 01/07/02 DOWNTOWN LIGHTS THE NIGHT PARADE MAIN ST 5,000.00 RES#2002-173 03/28/02 IOWA OPEN 25,000.00 RES#2002-173 03/28/02 STREET FLAGS 5,000.00 RES#2002-173 03/28/62 METROPOLITAN TENNIS ASSOCIATION 5,000.04 RES#2002-173 03/28102 WATERLOO MUNICIPAL BAND(FYE03 BUDGET) 20,000.60 124,898.05 RES#2002-560 09/16/021 GROUT MUSEUM 20,040.00 RES#2002-560 09116/02 WATERLOO COMMUNITY PLAYHOUSE 13,040.00 RES#2002-560 09116/02 NATIONAL CATTLE CONGRESS 13,000.00 RES#2002-560 09116/02 WATERLOO JAYCEES-DOWNTOWN FIREWORKS 3,000.04 RES#2002-560 09/16/02 WATERLOO JAYCEES-WATERLOO OPEN 10,000.00 59,000,00 RES#2003-525 08/04103 WATERLOO AIRPORT-TRAVEL LEAKAGE STUDY 3,600.00 RES#2403-252 04/14103 WATERLOO MUNICIPAL BAND FYE04 BUDGET 21,000.00 RES#2003-252 04/14103 GROUT MUSEUM 6,000.00 RES#2003-175 03/17/03 ADDL HOTEUMOTEL TAX GRANT AWARDS(FYE04) 700.00 31,200.00 RES#2003-716 10/20103 AIRPORT JET SERVICE MARKETING CAMPAIGN 6 000.00 RES#2003-727 10127/03 5 SULLIVAN BROTHERS GRAND RE-OPENING 3 177.57 RES#2004-75 02/16104 WATERLOO JAYCEES-2004 DOWNTOWN FIREWORKS 3 000.00 RES#2004-75 02/16/04 WATERLOO JAYCEES-2004 WATERLOO OPEN 8,000.00 RES#2004-75 02/16/04 WATERLOO YOUTH HOCKEY ASSOCIATION 0.00 RES#2004-75 02/16/04 WATERLOO POLICE DEPARTMENT 10,000.00 Prepared by The Finance Department Pag&8-bf®f 211 CITY OF 1111ATRL00 H TSL 1 MOTEL TAX CUNCIL DISCR� I�NARY REUENIJE COUNCIL DISCRETIONARY REVENUE Annual Awards RES#2004-75 02116/04 NATIONAL CATTLE CONGRESS 18,000.00 RES#2004-75 02116104 WATERLOO COMMUNITY PLAYHOUSE 15,000.00 RES#2004-75 02116104 FOLKLIFE FESTIVAL CENTER FOR THE ARTS 0.00 RES#2004-75 02116104 REICHERT PLEASURE HORSE CELEBRATION 0.00 RES#2004-106 03101104 FYE04 RESERVE ALLOCATION 36 000.00 RES#2004-247 04119104 AIRPORT GRAND REOPENING-2ND JET MKTG 6,000.00 RES#2004-345 05124104 150TH ANNIVERSARY CELEBRATION 257.91 RES#2004-106 03101/04 FYE05 RESERVE ALLOCATION 30,000.00 128,435.48 RES#2004-495 07126104 WATERLOO MUNICIPAL BAND FYE05 BUDGET 22,275.00 RES#2004.495 07126104 MAIN STREET-FLOWER WATERING 3,000.00 RES#2004.495 07126/04 WATERLOO EXCHANGE CLUB-HEALING FIELDS 2,000.00 RES#2004.688 10104104 GROUT MUSEUM-MARKETING 4,400.00 RES#2005- 57 01124/05 EXPO HIGH SCHOOL INTL LEARNING CONFERENCE 1,000.00 RES#2065-114 02107/05 MIDWEST WORLD FEST ARTIST RESIDENCIES 5,000.00 37,675.00 RES#2005-770 08/15105 WATERLOO MUNICIPAL BAND FYE06 BUDGET 22 725.00 RES#2005-770 08/15/05 AIRPORT MARKETING 2 500.00 RES#2005-885 09/26/05 GROUT MUSEUM-MARKETING 8 000.00 RES#2006-181 03/06/06 DAN GABLE WRESTLING MUSEUM 0.00 33,225.00 RES#2006-626 67/24/06 WATERLOO MUNICIPAL BAND FYE07 BUDGET 22,725.00 RES#2006-871 10702/06 DAN GABLE WRESTLING MUSEUM 10,000.00 RES#2006.1059 12104/06 WATERLOO POLICE DEPARTMENT 31,060.00 RES#2006.1059 12/04/06 WATERLOO CENTER FOR THE ARTS 17,000.00 RES#2007.0029 01/08/07 NWCA NATL DUALS WRESTLING MEET 3,000.00 RES#2007.0474 06/11/07 THE COURIER-AD WELCOMING ISLE 480.00 84,205.00 RES#2007-651 08/06/07 WATERLOO MUNICIPAL BAND FYE08 BUDGET 22 726,00 RES#2007-716 08/20/07 WATERLOO POLICE DEPARTMENT 25 000.00 RES#2007-716 08/20/07 WATERLOO SOFTBALL ASSOCATION 4,000.00 RES#2007-716 08/20/07 WATERLOO EXCHANGE CLUB-HEALING FIELDS 3,0 RES#2008-134 02/18/08 WATERLOO POLICE DEPARTMENT 16,200.00 70,925.00 RES#2008-613 07/14/08 MAIN STREET BBQ'LOO 8,000.00 RES#2008-639 07/28/08 WATERLOO MUNICIPAL BAND FYE09 BUDGETI 22,275.00 RES#2008-843 09/22/08 EXPO BUSINESS PLAN 5,000.00 RES#2008-843 09/22/08 WATERLOO ANEW MARKETING BROCHURE 9,930.42 RES#2008-843 09/22/08 WLOO POLICE DEPT EVENT OVERTIME 30,684.00 RES#2008-843 09/22/08 IWAYFINDING DESIGN-VANDEWALLE 12,383.24 RES#2008-843 09/22/08 PHELPS YOUTH PAVILION MARKETING 14,700,00 RES#2008-843 69/22/08 DAN GABLE WRESTLING MUSEUM 4,060,00 RES#2008-843 09/22/08 FIRE DEPT EVENT OVERTIME 3 060,00 RES#2008-843 09/22/08 HAIRSTYLISTS FLOOD VICTIM FUNDRAISING EVENT 800,00 RES#2008-843 09/22/08 GROUT MUSEUM FOR GRAND OPENING 7 000,00 RES#2008-843 09/22/08 JELECTRIC PARK MARQUEE-CANCELLED 0.00 RES#2008-843 09/22/08 CEDAR VALLEY SPORTS&ENTERTAINMENT 11,200.00 RES#2009-295 04/06/09 GOLF ON MEDIA TV AD CAMPAIGN 7,200,00 RES#2009.433 05/11/09 WESCO-START-UP CASH 20,000.00 146,172.66 RES#2009.658 07/06/09 FIRE DEPT IRISH FEST OVERTIME 2,000.00 RES#2009-797 08/10/09 WATERLOO MUNICIPAL BAND FYE2010 22,27500 RES#2009-843 08/24/09 NATIONAL CATTLE CONGRESS-ID READERS 2,38500 RES#2009-1233 12/21/09 YOUTH PAVILION MARKETING 25,09100 RES#2010.091 02/15/10 CEDAR VALLEY TECHWORKS-AGRI-TECH 5,00000 RES#2010.323 05/03/10 WLOO POLICE DEPT EVENT OVERTIME 30,000.00 RES#2010.323 05/03/10 WATERLOO MUNICIPAL BAND FYE11 BUDGET 20,000.00 RES#2010.323 05/03/10 GOLF TV ADVERTISING CAMPAIGN FYE11 BUDGET 5,00000 RES#2010.323 05/03/10 LOU HENRY HOOVER SCULPTURE GARDEN 15,000.00 RES#2010.323 05/03/10 UNITED SISTERS OF BHC 6,000.00 RES#2010.323 05103/10 FRIENDS OF NATIONAL CATTLE CONGRESS 5,00000 RES#2010-323 05/03/10 WATERLOO COMMUNITY PLAYHOUSE 688.23 RES#2010-323 05/03/10 GROUT MUSEUM 10,000.00 148,439.23 RES#2010.649 07/26/10 WATERLOO FIRE RESCUE 5,060.00 RES#2010.683 08/02/10 MAIN STREET on behalf of Public Market 5,000.00 RES#2010.940 10/18/10 CV SPORTS&ENTERTAINMENT COMMISSION 2,060.00 RES#2010.940 10/18/10 AIRPORT MARKETING 4,800.00 RES#2010.997 11/08/10 GROUT MUSEUM 8,000.00 RES#2011-247 04/04/11 WATERLOO COMMUNITY PLAYHOUSE 1,736.38 RES#2011.247 04/04/11 UNITED SISTERS OF BHC 5,000.00 RES#2011-247 04/04/11 KIWANIS CLUB-AIR SHOW 10,000.00 RES#2011.247 04/04/11 WATERLOO HOMECOMING ASSOCIATION 6,000.00 RES#2011-248 04/04/11 WATERLOO MUNICIPAL BAND FYE12 BUDGET 21,023.40 RES#2011-428 05/16/11 WATERLOO COMMUNITY PLAYHOUSE 1,000.00 RES#2011-428 05/16/11 KOINONIA MINISTRIES YOUTH SUMMIT 2611 4,000.00 RES#2011-428 05/16/11 WATERLOO CULTURAL&ARTS BAHAMAS EXHIBIT/CO 5,500.00 RES#2011-428 05/16/11 WATERLOO POLICE DEPT EVENT OVERTIME 10,000.0089,059.78 RES#2011.990 10/10/11 WATERLOO CULTURAL&ARTS MARKETING 10,060.00 RES#2011.990 10/10/11 WATERLOO LEISURE SERVICES GOLF MARKETING 5,400.00 Prepared by The Finance Department Page,_8800f 2 CITY OF WATERLOO HOTEL / MOTEL TAX CO.UI` IL D'I CRETIONAR'Y' REVENUE° COUNCIL DISCRETIONARY REVENUE Annual Awards RES#2011-990 10110111 AIRPORT MARKETING 7,000.00 RES#2011-1075 11114/11 PUBLIC MARKET GRANT TRANSFER TO LEISURE 5,000.00 RES#2012-142 11114111 WATERLOO EXPO SERVICES CORP 15,000.00 RES#2012-473 02113112 C&A-AMPHITHEATER MARKETING TRANSFER to RAI 30,000.40 RES#2012-142 02/13/12 LEISURE SERVICES-SPORTSPLEX MARKETING 10,000.00 RES#2012-142 02113/12 POLICE-EVENT OVERTIME 24 000.00 RES#2012-143 02/13/12 WATERLOO MUNICIPAL BAND FYE13 BUDGET 20 000.00 RES#2012-545 06104/12'NORTH END ARTS&MUSIC FEST 5,000,00 RES#2012-545 06104112 ASPIRE THERAPEUTIC RIDING PROGRAM 4,000.40 131,400.00 RES#2012-871 08/27/12 PURCHASE DUNSMOOR HOUSE 35 279.00 RES#2013-199 03/18/13 GROUT MUSEUM DISTRICT 500.00 RES#2013-199 03/18/13 WATERLOO MUNICIPAL BAND FYE2014 BUDGET 20,000.00 RES#2013-199 03/18/13 CEDAR VALLEY SPORTS&ENTERTAINMENT COMM 2,000.00 RES#2013-199 03/18113 WATERLOO HOMECOMING ASSOCIATION 8,000.00 RES#2013-199 03118113 NORTH END CULTURAL CENTER 5,000.40 RES#2013-199 03/18113 LEISURE SERVICES-GOLF ADVERTISING 6,000.00 RES#2013-462 06/03/13 ASPIRE THERAPEUTIC RIDING PROGRAM 6,500.00 RES#2013-462 06103/13 POLICE-FY13 EVENT OVERTIME 25,000.00 148,279.00 RES#2013-734 09/03113 SPECK WALKABLE COMMUNITIES EVENT F6,000.00 666.00 RES#2013-877 10128113 MAIN STREET WATERLOO RES#2013-877 10128113 SOCIAL ACTION INC. 000.00 RES#2013-877 10/28/13 POLICE-FY14 EVENT OVERTIME 000.00 RES#2014-177 03110/14 KIWANIS CLUB OF WATERLOO-AIR SHOW 00000 RES#2014-177 03/10/14 NORTH END CULTURAL CENTER 000.00 RES#2014-301 04/28/14 WATERLOO MUNICIPAL BAND FYE2015 BUDGET 400.00 RES#2014-301 04128/14 ASPIRE THERAPEUTIC RIDING PROGRAM 71000.00 RES#2014-301 04128/14 LEISURE SERVICES-GOLF ADVERTISING 91000.00 RES#2014-301 04/28/14 GROUT MUSEUM DISTRICT-TOUR OF MY TOWN 0.00 99,666.00 RES#2014-725 08118114 CEDAR VALLEY SPORTSPLEX MARKETING 10 000.00 RES#2014-815 09115/14 POLICE-FY15 EVENT OVERTIME 25 000.00 RES#2014-815 09/15/14 YWCA WEEK WITHOUT VIOLENCE 1,000.00 RES#2015-239 04/06/15 WATERLOO HOMECOMING ASSOCIATION 10,000.00 RES#2015-239 04/06/115 LEISURE SERVICES-GOLF ADVERTISING 91004.40 RES#2015-239 04/06/15 NORTH END CULTURAL CENTER 5,000.00 RES#2015.239 04/06/15 SOCIAL ACTION,INC. 90 000.00 RES#2015-239 04106/15 WATERLOO MUNICIPAL BAND FYE2016 BUDGET 201000.00 RES#2015-239 04/06/15 RIVERLOOP ASSOCIATION,INC, 10,500.00 RES#2015-531 06/29115 GROUT MUSEUM-VIETNAM VETS EXHIBIT 10,000.00 110,500.00 RES#2015.583 07/20115 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00 RES#2015.583 07/20115 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00 RES#2015.790 09/28115 LEISURE SERVICES-RIVERFRONT STADIUM VIDEO BO 10 000.00 RES#2015-790 09/28/15 POLICE-FYE16 EVENT OVERTIME 41,000.00 RES#2016-91 02101/16 MAIN STREET 10,000.00 RES#2016-91 02/01/16 WATERLOO MUNICIPAL BAND FYE2017 BUDGET 20,000.00 RES#2016-313 04/25/16 NORTH END ARTS&MUSIC FEST 2323,80 RES#2016-313 04/25116 LEISURE SERVICES-GOLF ADVERTISING 9 004.00 RES#2016-313 04/25116 RIVERLOOP ASSOCIATION,INC, 17400.00 RES#2016-313 04/25/16 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 5,000.00 131,723.80 RES#2016-661 08/15116 ASPIRE THERAPEUTIC RIDING PROGRAM 7,500.00 RES#2016.661 08115116 CEDAR VALLEY SPORTSPLEX MARKETING FY17 11,000.00 RES#2016.661 08115116 UNION BAPTIST CRUSADERS DRILL TEAM 6,000.00 RES#2016.962 12/12/16 FRIENDS OF HARTMAN RESERVE 20,000.00 RES#2017.317 04124/17 BOSNIAN CULTURAL FOUNDATION 10 000.00 RES#2017.317 04/24117 WATERLOO HOMECOMING ASSOCIATION 10,000m RES#2017-317 04/24/17 MAIN STREET WATERLOO 10,000.00 RES#2417-317 04124117 LEISURE SERVICES-GOLF ADVERTISING 10,000.00 RES#2017-317 04124117 NORTH END CULTURAL CENTER 5 000.00 RES#2017-317 04124/17 ASPIRE THERAPEUTIC RIDING PROGRAM 8,000m RES#2017-317 04124117 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00 126,500.00 RES#2017-774 09/18/17 WATERLOO MUNICIPAL BAND FYE2018 BUDGET 20,000.00 RES#2017-774 09/18/17 CEDAR VALLEY SPORTSPLEX MARKETING FY18 11,250.00 RES#2017-865 10/16/17 LEISURE SERVICES EVENT SHUTTLE 11 200.00 RES#2018-349 05/21/18 NORTH END CULTURAL CENTER 5,000.00 RES#2018-349 05/21/18 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 6,000.00 RES#2018-_349 05121/18 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00 RES#2018.349 05121/18 LEISURE SERVICES-GOLF ADVERTISING 15,937.00 RES#2018-349 05121/18 LEISURE SERVICES EVENT SHUTTLE3,375.40 r RES#2018.349 05/21/18 ASPIRE THERAPEUTIC RIDING PROGRAM _ 8,000.00 RES#2018-349 05/21/18 WATERLOO MUNICIPAL BAND(FYE2019 BUDGET) 21,000.00 131,762.00 RES#2018-569 07/30/18 WATERLOO CENTER FOR THE ARTS GRAPHIC DESIGN 24,928.00 TOTAL EXPENDITURES; 2;121,334.53 1;707,21 ,73 BALANCE,COUNCIL'DISC,RETIONARY REVENUE 107,186:54 Prepared by The Finance Department Pagvgj t®f 211 CITY OF WATERLOO Council Communication Resolution approving the Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of the Iowa Department of Transportation R.I.S.E grant to improve access for the former Weissman Steel Site near the Hwy. 63 and University Avenue intersection, and authorize the Mayor and City Clerk to execute any necessary documents. City Council Meeting: 9/4/2018 Prepared: 8/29/2018 REVIEWERS: Department Reviewer Action Date llhnuultln g& zonIg Sellirroederr, A.dc Approved 8/29/2018 .... 9.42 AM t.`pefl< Office Eveni, L-eAsin Approved 8/29/2018 .... 12,25 PM ATTACHMENTS: Description Type M()[J Backup Ma cdai Resolution approving the Memorandum of Understanding with INRCOG for the writingrparation, and submittal of the Iowa Department of SUBJECT: Transportation R.I.S.E grant to improve access for the former Weissman Steel Site near the Hwy. 63 and University Avenue intersection, and authorize the Mayor and City Clerk to execute any necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Adopt resolution to approve The City of Waterloo applies for RISE funds to help road infrastructure to Summary Statement: serve project areas. This application will open up additional development lots near downtown Waterloo. Expenditure Required: Not to exceed $2,000.00 Source of Funds: Bonds Strategies 1.3, 1.4, 1.7, 3.1, and 3.8 --- creation of jobs, ways to create an Policy Issue: environment to attract population to Waterloo, create new tax base, new investment in CURA area and TIF areas Alternative: NA The City of Waterloo applied for RISE funds for other roads in this area of Background Information: community, and has successfully used the State program to help pay for road infrastructure. Page 90 of 211 POWER HOUSE ADDITION ALL BLK I PART BLK 3 POWER HOUSE ADDITION OAK LAWN SUB EXC RELOCATED FALLS AVE VAC TRANSIT ST AND PART OF LOT 45 AUDITOR RAINBOW'S WEST SIDE PLAT DESC AS FOL: BEG AT THE INTER OF SLY LINE FALLS AVE AND NWLY LINE CGW RR CO ROW (NOW CNW RR) TH SWLY ALONG NWLY ROW TO NLY LINE US HWY 218 AS EST BY DEEDS B 115 P 487 B 491 P 449 & B Legal Descriptions: 491 P 487 TH N 90 DEG 00 MIN 00 SEC W(ASSUMED) TO A PT THAT IS 601.68 FT W OF W LINE VAC RAFFERTY ST EXT TH N 11 DEG 54 MIN 38 SEC W A DIST OF 355.70 FT TH S 77 DEG 00 MIN 48 SEC E A DIST OF 180.41 FT TH N 88 DEG 14 MIN 25 SEC E A DIST OF 168.75 FT TO NW COR LOT 2 BLK 1 POWER HOUSE ADDN TH ELY ALONG SLY LINE OF RELOCATED FALLS AVE TO PT OF BEG EXC THAT PART DEEDED TO STATE OF IOWA AND DESC IN CLD B 611 P 38 Page 91 of 211 GRANT APPLICATION MEMORANDUM [)FUNDERSTANDING This Memorandum of Understanding is between the City of Waterloo, Iowa hereinafter referred to as City, and the Iowa Northland Regional Council of Governments hereinafter referred to as |0RCOG. WHEREAS, the City of wishes to engage INRCOG's grant writing services for the following project: Type ofGrant: RISE: Local Development Project Description: Industrial Park-Former Weismann Site INRCOG will not charge the City in advance for grant preparation services; however, inthe event that RISE funding is awarded to the City for this project, |NRCOG will submit 8 grant preparation invoice in the amount of one and one-half percent /OOt to exceed $ZOUC\00U of the funds awarded, tobepaid bythe City from local funds. IN WITNESS WHEREOF, |NkCOG and the City of Waterloo have executed this Memorandum of Understanding asofthis day of 20I8. City mfWaterloo, Iowa BY: Mayor ATTEST: Iowa Northland Regional Council of GoVernnnentm � BY: ' Executive Director � , � � ATTEST: � � Page 92 of 211 CITY OF WATERLOO Council Communication Resolution approving the Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of the Iowa Department of Transportation R.I.S.E grant for the Cedar Valley Crossing Development near the intersection of Hwy. 63 and Hwy. 20, to provide an extension of Mamie Avenue, and authorize the Mayor and City Clerk to execute any necessary documents. City Council Meeting: 9/4/2018 Prepared: 8/29/2018 REVIEWERS: Department Reviewer Action Date llhnuulunprng& zonur Ig Sellrrroederr, A.dc Approved 8/29/2018 .... 9.40 AM t.`pefl< Office Eveam, L-eAsi n Approved 8/29/2018 .... 12-.24 PM ATTACHMENTS: Description Type Mo [.J t`uaaluur Vaple.y ("irossii ng Backup Maatcd ap Resolution approving the Memorandum of Understanding with INRCOG for the writingrparation, and submittal of the Iowa Department of SUBJECT: Transportation R.I.S.E grant for the Cedar Valley Crossing Development near the intersection of Hwy. 63 and Hwy. 20, to provide an extension of Mamie Avenue, and authorize the Mayor and City Clerk to execute any necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Adopt resolution to approve The City of Waterloo applies for RISE funds to help road infrastructure to Summary Statement: serve project areas. This application will open up additional development lots in the Martin Road TIF area. Expenditure Required: Not to exceed $2,000.00 Source of Funds: Bonds Strategies 1.3, 1.4, 1.7, 3.1, and 3.8 --- creation of jobs, ways to create an Policy Issue: environment to attract population to Waterloo, create new tax base, new investment in CURA area and TIF areas Alternative: NA The City of Waterloo applied for RISE funds for other roads in this area of Background Information: community, and has successfully used the State program to help pay for road infrastructure. Page 93 of 211 PART OF NE FRAC 1/4 AND PART OF THE N 1/2 SE 1/4 SEC 6 T 88 R 13 COM AT THE NE COR OF THE SE 1/4 OF THE SE 1/4 OF SAID SEC TH W ALONG THE S LINE OF THE N 1/2 OF THE SE 1/4 A DIST OF 649.59' WHICH IS THE PT OF BEG TH W ALONG THE S LINE OF THE N 1/2 OF THE SE 1/4 OF SAID SEC A DIST OF 1052.14' TO APT 119' PERPENDICULAR DIST FROM CENTERLINE OF HIGHWAY 63 TH N 35 DEG 43 MIN E ALONG THE SELY R.O.W. LINE OF HIGHWAY 63 A DIST OF 1749.83' TO A PT 119' PERPENDICULAR DIST RIGHT FROM CENTERLINE HIGHWAY 63 TH S A DIST OF 1419.57 TO THE PT OF BEG EXC THAT PART OF THE ABOVE DESC PLATTED AS SOUTH WATERLOO COMMERCIAL PARK BK Z PLAT PG 075 Also PART E 1/2 SEC 6 AND SW QTR SEC 5 ALL IN T 88 R 13 DESC AS Legal Descriptions: FOL:BEG AT SE COR NE SE SAID SEC 6 TH W 649.59 FT ALONG S LINE SAID NE SE TH N 1419.57 FT M/L TO SELY ROW LINE US HWY 63 TH N 35 DEG 43 MIN 00 SEC E ALONG SAID ROW LINE 391.73 FT TH E 454.37 FT TO E LINE NE QTR SAID SEC 6 TH S 417.86 FT TO NE COR SE QTR SAID SEC 6 TH S 1130.49 FT ALONG E LINE SE QTR SAID SEC 6 TO PROPERTY AGREEMENT LINE WHICH IS RECORDED IN BK 268 MISC P 134 TH E ALONG SAID AGREEMENT LINE TO NWLY ROW LINE W FOURTH ST TH SWLY 231.58 FT ALONG SAID ROW LINE TO E LINE SAID SE QTR TH S 38.23 FT TO PT OF BEG EXC THAT PART OF THE ABOVE DESC PLATTED AS SOUTH WATERLOO COMMERCIAL PARK BK Z PLAT PG 075 EXC PARCEL C IN SURVEY 2012 017524 DESC AS FOL BEG SE COR NE TH S 89 DEG 24 MIN 43 SEC W 200 FT TH N 410 FT TH N 89 DEG 25 MIN 08 SEC E 200 FT TH S 217.47 FT TH N 89 DEG 40 MIN 11 SEC E 172.73 FT TH S 47 DEG 53 MIN 24 SEC W 231.43 FT TH S 38.32 FT TO PT OF BEG Page 94 of 211 GRANT APPLICATION ! MEMORANDUM C3FUNDERSTANDING � This Memorandum of Understanding is between the City of Waterloo, Iowa hereinafter referred to as City, and the |Ovva Northland Regional Council of Governments hereinafter referred to as INRCOG. WHEREAS, the City of wishes to engage INRCOG's grant writing services for the following project: Type of Grant: RISE: Immediate Opportunity Project Description: Cedar Valley Crossing INRCOG will not charge the City in advance for grant preparation services; however, in the event that RISE funding i3awarded tnthe City for this project, |NKCDGvvillsubnnita grant preparation invoice in the amount of one and one-half percent /not to exceed $ZUO800V of the funds awarded, tobepaid bythe City from local funds. IN WITNESS WHEREOF, |NRC[}{S and the City of Waterloo have executed this Memorandum of Understanding asofthis day uf ' 2018. City ofWaterloo, Iowa BY: Mayor ATTEST: Iowa Northland Regional Council mfGovernments BY: Executive Director ATTEST: � Page 95 of 211 � CITY OF WATERLOO Council Communication Resolution approving award of bid for Janitorial Services to Midwest Janitorial Service, Inc., in the amount of $7,154.00/month, for the following buildings: City Hall, Carnegie Annex, Waterloo Police Training Center, Memorial Hall, Waste Management, and the Parking Ramp Enclosure attached to the Waterloo Building. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date plpmrnpng& Zonrr iig p elirroederr, Axic Approved 8/29/2018 .... 1OD 00 AM (."perk Office p^ver i, L-e .n:) Approved 8/29/2018 .... 12-.22 PM ATTACHMENTS: Description Type Resolution approving award of bid for Janitorial Services to Midwest Janitorial Service, Inc., in the amount of$7,154.00/month; for the following SUBJECT: buildings: Cit,�1L Carnegie Annex, Waterloo Police Training Center; Memorial Hall, Waste Management, and the Parking Ramp Enclosure attached to the Waterloo Building. Submitted by: Submitted By:Noel Anderson, Comunity Planning and Development Director Recommended Action: Approval Bids were opened on Thursday, July 12, and Midwest Janitorial was the low Summary Statement: bidder of$7,154.00/mo with additional charges if needed to include Supervisor and additional help. There were a total of three bids. Expenditure Required: $7,154.00/mo Source of Funds: Building Maintenance Page 96 of 211 O O O O O O O N oc a1 M N � 73 N N 69 6S 6S 64 64 0 � N I a.� U o ct4-4 O H s9 sg ct ti I ct o 0 0 0 0 0 0 N + O O O O O O O I IT M oc O N On to O O 6F3 i N oo N a> 69 Ef3 69 6R 64 69 6R 64 E9 'C N 7C N y � ct U x cdt cd 7C cn U U Pr Pr H Q cn Q CITY OF WATERLOO Council Communication Resolution rescinding Resolution No. 2015-187 adopted on March 9, 2015 to correct a utility easement description for an Encroachment Agreement with University of Iowa Community Credit Union, and adopt a new resolution entering into an Encroachment Agreement with University of Iowa Community Credit Union, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date llpnultlpn g& zonn rIg Sellirroederr, A.dc Approved 8/29/2018 .... 9:57- AM t.`per, Office Eveni, 1-eAsinn Approved 8/29/2018 .... 12-.26PM ATTACHMENTS: Description Type .ttaclini.e nts ... p.Jl("C(J Covnr l en—i.o Resolution rescinding Resolution No. 2015-187 adopted on March 9, 2015 to correct a utility easement description for an Encroachment Agreement with SUBJECT: University of Iowa Community Credit Union, and adopt a new resolution entering into an Encroachment Agreement with University of Iowa Community Credit Union, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval to rescind Resolution No. 2015-187 and adopt a new resolution. Transmitted herewith is a request to rescind Resolution No. 2015-187, dated March 9, 2015, which approved an encroachment agreement with University of Iowa Community Credit Union, located at 930 Tower Park Drive. The resolution from 2015 notes that the 9'10" monument sign would be located Summary Statement: within a 25' platted utility easement, however, it is located within a platted 50' wide overhead utility line easement. The new resolution will need to have such wording to correctly reflect the type of easement and width. Attached is a copy of Resolution No. 2015-187 that details how the new resolution should be worded. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Page 98 of 211 Legal Descriptions: See attached plat map that details the monument sign location. Page 99 of 211 City of Waterloo Planning, Programming and Zoning Commission November 4, 2014 211 r r I i t PRAIRIE MEADOW CT � ✓ /ir r r s / l� i, ren Property Proposing Encroachment Agreement s r W SAN MARNAN DR �u LU i �, TOWER PARK R VIII D m. I 1 �/ i �I w rY I �N °I Y 44 F ER DR �r ISH uw�^ol' moou'w�mlmw �d�"'d ,„ V _ mmomlmm u� w i wY,...y. i r I 4i tlq 1! li p r ,�, U S.HWYT20 EASTBOUND Ilm�"lulu�li I ���lu�u � r AIIII 40 ., fV N 93o Tower Park Drive W-,*--E Encroachment Agreement s Kirk Gross, Co. 250 125 0 250 Fee[ Page 100 of 211 ENCROACHMENT AGREEMENT Prepared by: Aric Schroeder, 715 Mulberry Street, Waterloo, Iowa 50703 (319)291-4366 THIS ENCROACHMENT AGREEMENT is entered into by and between University of Iowa Community Credit Union, hereinafter"UICCU", and the City of Waterloo, Iowa,hereinafter"City" this 7,-11 day of March 2015. WHEREAS,UICCU is the owner of real estate commonly known as 930 Tower Park Drive, Waterloo, Iowa 50701 and legally described as Country Club Business Center Addition, Lot 2, in the City of Waterloo, Black Hawk County, Iowa, hereinafter"UICCU Property"; and WHEREAS, UICCU is proposing to build and maintain a monument sign, hereinafter"Sign" that will encroach into a platted 50' wide overhead utility line easement,hereinafter"Easement"; and WHEREAS, UICCU is requesting to allow a Sign within a portion of said easement as shown on the attached Exhibit"A"; and WHEREAS,the City is willing to allow said Sign to encroach into said Easement as shown on attached Exhibit"A", subject to the following agreement regarding each party's rights. THEREFORE IT IS HEREBY AGREED by and between the parties as follows: 1. UICCU hereby recognizes and reaffirms, said easement. 2. The City grants UICCU the right to place and maintain said Sign in said Easement as shown on attached Exhibit"A", subject to the rights of the City and/or any agency to which the City has granted a utility franchise to and for access over, under and upon said Easement, expressly recognizing and acknowledging that any damage that occurs to said Sign will be the sole risk and expense of UICCU and all successors or assigns, including moving or replacement expenses. In the event that the City and/or any agency to which the City has granted a utility franchise needs said Sign to be temporarily moved for access to said Easement, UICCU and all successors or assign shall move said Sign if present and able, otherwise the City of Waterloo and/or any agency to which the City has granted a utility franchise shall be authorized to move said Sign and assess any costs for moving against UICCU or any successors or assigns. 3. The term of this agreement shall be for so long as said encroachment is maintained by UICCU, or any successors or assigns, and said encroachment continues to exist, and that this agreement shall automatically terminate if said encroachment is removed (other than for temporary removal during replacement or repair). It is understood and agreed that this Agreement is appurtenant to the real estate and runs with the land. It is further understood and agreed that this agreement may be terminated by the City of Waterloo upon 60 days notice and order to permanently remove to UICCU, or any successors and assigns, and that UICCU, and any successors and assigns agree to remove said encroachment(s)prior to the end of the 60 days notice and termination of this agreement. If UICCU, or any successors and assigns fail to remove said Dick Noble, Senior VP of Operations City Waterloo Y: Ernest G. Clark Its: Mayor Attest: 'c Suzy 94hares, City Clerk STATE OF IOWA COUNTY OF JOHNSON SS. On this /%.? day of February, 2015, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Dick Noble to me known to be the identical persons named herein and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. TJA4 PATTI GREVE Commission Number 752152 My Com ., Tiission Expires 100 7 Notary Publ, STATE OF IOWA COUNTY OF BLACK HAWK ) SS. Ko,,-cV,\ This instrument was acknowledged before me on this day of Febrttary, 2015, by Ernest G. Clark and Suzy Schares as Mayor and City Clerk, respectively, of the City of Waterloo. Notary Publip N I COMMISSION NO.7 W COT MISStON EXPIRES MY ........... Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO, 201�-187 J RESOLUTION APPROVING ENCROACHMENT AGREEMENT WITH THE UNIVERSITY OF IOWA COMMUNITY CREDIT UNION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Encroachment Agreement dated March 9, 2015, to allow for the construction of a 9110" monument sign within a tted 25°-.w utility ea mL located at 930 T Park Drive, gailye 1. 1,1?,W+4 -dei c-r-i-be d—a-'s' 4A follows- 1-k-, / A Country Club Business Center Addition, Lot 2, in the City of Waterloo, Black Hawk County, Iowa; by and between the University of Iowa Community Credit Union of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 9th day of March, 2015. Ernest G. Carle, Mayor ATTEST: Suz Scharer, CMC City Clerr Page 103 of 211 m➢m9Mm"sMTT% nmNnk °ll�" "rvrrrnv, .,..m.G* muarim.gr�mmmm�m++nmbm 9 ID19'm r{lyjl9mm;me+»m I WEST SAN MARNAN DRIVE f SOUTH RIGHT OF -WVAY UNE �ry N WEST� T SAN MARNAN DRIVE / SECTION 9-88-13 12.94' N 88`39'12'° E FOUND GRASS PLUG C" -- 329.05 -------- —___ __ _ ---------- -------------- �w'° ql � —q WO) 25' VIDE -- " — Et tTITY Sir i v d I STORM SEWER UNE EASEMENT q _ q & WATERMAIN EASEMENT �— w ``•8.98" q 35' UTILITYq 0 EASEMENT °s' 30" in t OfIES 20 fi I szty 9�6 93/ ACRES �° ;� r� �/ 10" WIDE UTILITY r EASE6�EITT r � �! LLJ r r 41- 10, WIDE UTILITY 9.5 E, EASEENTd r I r (r v y ryr Gp 0, 5 8146'6" E m a �J 2 X67` _ —cr `wr "C26 c co Al �Vl h* � •..,��1(j yfG I yt1 y Page 104 of 211 i o LLo \ \ I 1 0 \ w LL \ 62 .6 (Fd I� ( �5ST) 15 T) <S II LO LL 11 s \ o LILl I I S I I I \ 0 o J IL coF--I L� I II I o� ' o I I \ 0 0 \ \ o Cvo � LO y o I 1 z LQ U) mLL LLLLI \9�6 ` -0c) � _T � o v LL Ln LL (54S�M4 I c� � ,4ST}-(54s s4s -(54s V _ 0') ��. COB- I - 1! \ \ \ \_ CY) \ m c o II - C S cls .— O —�W J L LL r06 0 0 717 � J � o 0 0 0 0 - 1 1 z� f i ,} Ccre�rzceFirwe SAS X�SG' . 9W ` Sign Detail MONUMENT SIGN LOCATION A New Financial Facility for: UNIVERSITY OF IOWA. COMMUNITY CREDIT UNION Waterloo, Iowa Page 106 of 211 a ;E � r rLEshN i)IGtC�9,l.T}YsCQ•,»•._`,. I f _ 14;NJ1lFki sr# _ ' �F "A lthffi 3i:Tlti `?_ –7 ��_A•.�.. 8: - ! I –^WSW TO PROVIIDE FAC-0 KKVI-NMR ON Y :_Y_j______._fl _ _f.__ __. Fr"'• mW-7ETEem R9ACMl'.YSfTN rilil3S-t'rx�E , _ _ ��((''''�� ><MDCR?OY E?[if.9 Ag3E]?9LY SQL'O.ffRT. 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E EF,.AM LAI; \ 1'C n a sei ____..G�r4f�iOAAP1!4.111 ' 0IL.l.111 i11V1O 1 Z FAM FENCE XCO T'H.ELE ..._..,...,.� si WSTAUM ltYTXW l —t 31u y i _ evenrAntaF 7 emcm Cku S."c"T W" -T ? ssulaa:.yebL>alsY I E E .� 1 1 rlAae+PrcamnA-tDq I 1 Pdlm SY CMKAPIM X-VVEEr ATEON 4 MONUMENT SIGN FRONT ELEVATION s ..1IONUr1EEY:7 SIGN SIPE ELEVATION 11 PATIO FENCE AS.E Ss.4:lr2'=1'-0^ s.E s«:e:t>Zn•f'•D^ � S,y sc+is:'t12`„1' 3 CMgIM ESTATES Qr MH f S51M S7APGARDP051 CA-12 DOOR I e ' 6 s iT I [ ` EiPk00TH F7mKN cu P bMc Page 107 of 211 CITY OF WATERLOO Council Communication Resolution approving a Second Amendment to the Development Agreement & Minimum Assessment Agreement with Cardinal Construction Inc., changing the developer to Cardinal Construction Inc. & IPE1031 REV279, LLC, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 9/4/2018 Prepared: 7/9/2018 REVIEWERS: Department Reviewer Action Date Nan nr ng& Zoning 1 elirroederr, A.rie Approved 8/29/2018 ... 9,59 AM (.1 erk Office Even, 1-eA.nn Approved 8/29/2018 .... 12-.21 PM ATTACHMENTS: Description Type D Oddg?nal Develop�nnn�nent `hg�ueeruwn_nb ... 1�"arcfilmnal 1 an�knarin Material Q„a.�icnQ trLIuds-lianicn Resolution approving a Second Amendment to the Development Agreement SUBJECT: & Minimum Assessment Agreement with Cardinal Construction Inca changing the developer to Cardinal Construction Inc. & IPE1031 REV279 LLC, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Adopt a resolution to approve the Amendment document The amendment is changing the developer from solely Cardinal Construction Summary Statement: Inc to also include IPE1031 REV279, LLC. Expenditure Required: None Source of Funds: NA Policy Issue: Economic Development Alternative: NA Legal Descriptions: To be platted as Lot I of Brock Third Addition(12.91 acres total) Page 108 of 211 Page 1 of 13 I I I � VIII II II III IIII I I IIII���VIII �#II III IIII II Doc ID: 008373520013 Type: GEN Recorded: 04/13/2018 at 06:57:52 AM Fee Amt: $67.00 Page 1 of 13 Black Hawk County Iowa SANDIE L. SMITH RECORDER File2018-00016599 C `-,�t( wNJ(f-i+cx DEVELOPMENT AGREEMENT Prepared by: Noel Anderson, 715 Mulberry Street, Waterloo, Iowa 50703 319.291.4366 This Development Agreement is entered into as of , 2017, by and between Cardinal Construction, Inc. (an Iowa Corporation), (th "Company"), and the City of Waterloo, Iowa (the "City"). RECITALS A. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. Company is willing and able to finance and construct a building and related ifnprovements on property located in the Martin Road Development Area. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Sale of Property. On or before August 30, 2017, City shall convey, or cause to be conveyed, to Company the real property described in Exhibit "A" hereto (the "Property") for the sum of $1.00 (the "Purchase Price"). Conveyance shall be by special warranty deed, free and clear of all encumbrances arising by or through City except: (a) easements, conditions and restrictions of record; (b) current and future real estate real property taxes and assessments subject to the agreements made herein; (c) general utility and right-of-way easements serving the Property; and (d) restrictions imposed by the City zoning ordinances, or other applicable law. It is acknowledged that neither the City nor the Company has conducted a Phase I or other environmental study of the Property, which was formerly an acreage and cropland which are believed to have caused minimal environmental impact. Therefore it is agreed that if, within twelve (12) months of conveyance, it is determined that there was a violation of environmental law or regulation at the time of conveyance which is not of the making of 1 File Number: 2018-00PJ A9% 11l Page z of 13 the Company, its successors, contractors or agents, then the City will bear the costs of remediation or cleanup and indemnify and hold the Company harmless from such costs, within a scope of remediation consistent with hazards reasonably possible in light of the Property's former use as an acreage and cropland. If remediation is necessary for conditions outside such scope, the parties agree to negotiate in good faith regarding allocation of costs. 2. Improvements by Company. A. New Construction. Company shall construct a building consisting of approximately 5,000 square feet of office and 15,000 sq. ft. of industrial building, and related landscaping, sidewalks, signage and parking improvements (collectively, the "Improvements"). The Improvements shall be constructed in accordance with all applicable City, state, and federal building codes, and shall comply with all applicable City ordinances and other applicable law. It is contemplated that the value added by the Improvements will, upon completion, result in an assessed value of no less than $1,100,000.00. The Property, the Improvements, and all site preparation and development-related work to make the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project". B. Floodway Alterations. A portion of the Property lies within the floodway. Company will remove fill from the floodway area and deposit it on buildable areas of the Property, to raise the elevation of such area. Company may also choose to construct, before the Project Completion Date defined below, a detention pond of a size greater than is necessary to handle storm water runoff from the Project site, to receive surface water flows from other properties in the vicinity. If such a detention pond or system is capable of use by developments other than the Project, then City will negotiate with Company in good faith to compensate Company for its investment in excess capacity of the detention pond. C. Wetland Development. Company may choose to develop, before the Project Completion Date defined below, a wetland area within the floodway area on the Property, and in that event City will work with Company in good faith to identify other current wetland areas along West Ridgeway Avenue that may be suitable for transfer to Company for development purposes. Terms of any transfer may be set forth in a separate development agreement. 3. Timeliness of Construction; Possibility of Reverter. The parties agree that Company's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to extend the development incentives provided for in this Agreement, including but not limited to its commitment to convey the Property to Company, and that without said commitment City would not have done so. Company must obtain a building permit and begin construction no later than twenty-two (22) months after the date of this Agreement (the "Project Start Date"), and construction of Improvements on the Property 2 File Number: 2018-00PJ A9A C 'Rl Page 3�of 13 shall be completed within twelve (12) months of that Project Start Date (the "Project Completion Date"). If, by the Project Start Date, Company has not begun in good faith to begin construction of the Improvements upon the Property, then title to the Property shall revert to the City. If construction has not begun by the Project Start Date, but the development of the Project is still imminent, the City Council may, but shall not be required to, consent to an extension of time for the construction of the Improvements, and if an extension is granted but construction of the Improvements has not begun within such extended period, then the title to the Property shall revert to the City after the end of said extended period. If development has commenced by the Project Start Date or within any extended period and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Company, the requirement that construction is to be completed by the Project Completion Date shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed period of extension the title to the Property shall revert to the City after the end of said period. In the event of any reverter of title, Company agrees that it shall, at its own expense, promptly execute all documents, including but not limited to a special warranty deed, or take such other actions as the City may reasonably request to effectuate said reverter of title. Company shall pay in full, so as to discharge or satisfy, all liens, claims, charges, and encumbrances on or against the Property. Company further agrees that it shall indemnify and hold harmless the City with respect to any demand, claim, cause of action, damage, or injury made, suffered, or incurred as a result of or in connection with the Project, or Company's failure to carry on or complete same, or Company's ownership of the Property. If the City files suit to enforce the terms of this Section 3 and prevails in such suit, then the Company shall be liable for all of the City's legal expenses, including but not limited to reasonable attorneys' fees. 4. Water and Sewer. City will provide water main and sewer main infrastructure to the Property line, and Company will be responsible for extending water and sewer service to any location on the Property that it desires and for payment of any associated connection fees. 5. Property Tax Rebates. Provided that Company has completed the Improvements as set forth herein and has executed the Minimum Assessment Agreement as set forth in Section 6, the City agrees to rebate property taxes (with the exceptions noted below) as follows: a. Year One - 50% rebate b. Year Two - 50% rebate C. Year Three - 50% rebate d. Year Four - 50% rebate e. Year Five - 50% rebate for any taxable value over the January 1, 2017 value of$21,764 (calculated as 5.5 acres from parcel number 8913-32-426-003 which is valued at $2,098.75 per acre for a 3 File Number: 2018-00PJ A9A ISOM131 Page 4 of 13 total of$11,544; and for the entire parcel of 8913-32-426-002 valued at a total of $10,220). Rebates are payable in respect of a given year only to the extent that Company has actually paid general property taxes due and owing for such year. To receive rebates for a given year, Company must, within twelve (12) months after the tax payment due date, submit a completed rebate request to City on the form provided by or otherwise satisfactory to City, otherwise Company will forfeit its right to a rebate for that year. The taxable value of the Property as a result of the Improvements must be increased by a minimum of 10% and must increase the annual tax by a minimum of $500. This rebate program is not applicable to any special assessment levy, debt service levy, or any other levy that is exempted from treatment as tax increment financing under the provisions of applicable law. The first year in which a rebate may be given ("Year One") shall be the first full year for which the assessment is based upon the completed value of the Improvements and not a prior year for which the assessment is based solely upon the value of the land or upon the value of the land and a partial value of the Improvements, due to partial completion of the Improvements or a partial tax year. 6. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other lawful charges whatsoever levied upon or assessed or placed against the Property. Company further agrees that, prior to the date set forth in Section 2 of Exhibit "B", it will not seek or cause a reduction in the taxable valuation for the Property, which shall be fixed for assessment purposes, below the aggregate amount of $1,100,000.00 ("Minimum Actual Value"), through: (i) willful destruction of the Property, Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign the agreement attached as Exhibit "B" at closing. 7. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 4 File Number: 2018-00PJ A9A A Page 5,of 13 8. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 9. Abstracting. No less than ten (10) days prior to the anticipated date of conveyance, City shall, at its own expense, deliver to Company an updated abstract of title, or in lieu thereof Company may, at its own expense, obtain whatever form of title evidence it desires. If title is unmarketable or subject to matters not acceptable to Company, and if City does not remedy or remove such objectionable matters in timely fashion following written notice of such objections from Company, Company may terminate this Agreement. 10. Obligations Contingent. Each and every obligation of City under this Agreement is expressly made subject to and contingent upon City's completion of all procedures, hearings and approvals deemed necessary by City or its legal counsel for amendment of the urban renewal plan applicable to the Property and/or project area, all of which must be completed within 180 days from the date this Agreement is approved by the City council. If such completion does not occur, then this Agreement shall be deemed canceled and shall be null and void. 11. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, to Cardinal Construction, Inc., 531 Commercial Street, Suite 700, Waterloo, Iowa 50701, Attention: Gene Leonhart. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (iii) three (3) business days 5 File Number: 2018-00PJ A9A X151 Page 6 of 13 following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. 12. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Company nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 13. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 14. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 15. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 16. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 17. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 18. Entire Agreement. This Agreement, together with the Minimum Assessment Agreement attached hereto as Exhibit "B", constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, 6 File Number: 2018-00PJ¢A9A fA Page 7 of,13 discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 19. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized officers as of the date first set forth above. CITY OF WATERLOO, IOWA CARDINAL CONSTRUCTION, INC. By: By: Quentin Hart, Mayor Title: �a.vXrJo•�i� Attest.- Kelley ttest: Kelley F h , City Clerk 7 File Number: 2018-00PJ¢A9A X171 I Page 8 of 43 Exhibit "A" Legal Description of Property: All that portion of the property described in a Warranty Deed recorded as File Number 2009 00024074 in the Black Hawk County Recorder's Office lying within the Northeast Quarter(NE 1/4)of the Southeast Quarter(SE 1/4)of Section 32,Township 89 North, Range 13 West of the 5 I P.M., in the City of Waterloo, Black Hawk County. File Number: 2018-00Pj¢A9AA Page 9 of 13 EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement (the "Agreement") is entered into as of this '-1 day of k , 2017, by and among the CITY OF WATERLOO, IOWA ("Cit '), Cardinal Construction, Inc. (an Iowa Corporation ("Developer"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Developer have entered into a development agreement (the "Development Agreement") regarding certain real property, described in Exhibit "A" thereto, located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Developer will undertake the development of an area ("Project") within the City and within the "Martin Road Development Area"; and WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the Developer desire to establish a minimum actual value for the land and the building(s) pursuant to this Agreement and applicable only to the Project, which shall be effective upon substantial completion of the Project and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and buildings as to the Project only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which the parties contemplate will be erected as a part of the Project. NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants, and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Developer, the minimum actual taxable value which shall be fixed for assessment purposes for the land and Improvements to be constructed thereon by the Developer as a part of the Project shall not be less than $1,100,000.00 ("Minimum Actual Value") until termination of this Agreement. The parties hereto agree that construction of the Improvements will be substantially completed on or before December 31, 2020. 2. The Minimum Actual Value herein established shall be of no further force and effect, and this Minimum Assessment Agreement shall terminate, on December 31, 2030. Nothing herein shall be deemed to waive the Developer's rights under Iowa Code § 403.6, as amended, to contest that portion of any actual value assignment File Number: 2018-00 PJ fiA9I A Page 10 of 13 made by the Assessor in excess of the Minimum Actual Value established herein. In no event, however, shall the Developer seek or cause the reduction of the actual value assigned below the Minimum Actual Value established herein during the term of this Agreement. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa. The City shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties. CITY OF WATERLOO, IOWA By: I Quentin Hart, Mayor ATTEST: By: r 01 elleJF :�; reCity Clerk Cardinal Construction, Inc. Corporation By- 1,yr.,.�,�r Title: PzW-S"rJ,V,7— STATE STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) On this l� day of , 2017, before me, a Notary Public in and for the State of Iowa, personally ap eared Quentin Hart and Kelley Felchle, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of 2 File Number: 2018-000P%5g912tA Page 11 of 13 its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. .00"`•. HIGBY " C;NAN(C;Y MMISSION NO.788229 a • G M SEdN !FlES Notary ub i STATE OF IOWA } )ss. COUNTY OF BLACK HAWK } Acknowledged before me on /5Ah cS�- , 2017 by �Z/-? fd as of Cardinal Construction, Inc. •* DEBRA MATTIX Notary Public ¢ c COMMISSION NO. 770249 ,oM MYM2EO,N,qXPIRES File Number: 2018-000P%5ggl Page 12 of 13 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less than One Million One Hundred Thousand Dollars ($1,100,000.00). Ass for Black Hawk County, Iowa 3 -Date STATE STATE OF IOWA ) ) ss- COUNTY ss.COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on ,�� 3� fib , 2017, by T.J. Koenigsfeld as Assessor for Black Hawk County, Iowa. ""`•, ADRIENNE MILLER * COMMISSION NO,809109 o MY COMMISSION EXPIRES +' FEBRUARY 23,2021 AN ary Public 1 File Number: 2018-000P%5g9tAeff-21A Page 13 of 13 Prepared by LeAnn M. Even, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2017-620 RESOLUTION APPROVING A DEVELOPMENT AGREEMENT WITH CARDINAL CONSTRUCTION, INC. AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that a Development Agreement dated August 7, 2017, between Cardinal Construction, Inc. and the City of Waterloo, Iowa, for the sale of property located northwest of 1318 Martin Road, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 7th day of August 2017. Quentin Hart, Mayor T Kelley Fe hle City Clerk CERTIFICATE 1, Kelley Felchle City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution 2017-620, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 7th day of August 2017. Witness my hand and seal of office this 7th day of August 2017. laxr CITY OF WATERLOO Council Communication Resolution approving a Temporary Construction Easement and Dedicating a Sanitary Sewer Easement on land owned by the City of Waterloo, for the Brock Sanitary Sewer Main Extension, Contract No. 954, located north of 1318 Martin Road. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date Nmna ng& Zonrr iig Sepirroederr, A.rie Approved 8/29/201 .... 11.05 AM (.1 erk Office Eveni, t:.ea Baa: Approved 8/29/2018 .... 12-.19 PM ATTACHMENTS: Description Type City Sa iiI tatlry iS nv )I Ea"aeniierit"s Coritr ct 954 MK"JI7io Resolution approving a Temporary Construction Easement and Dedicating a SUBJECT: Sanitary Sewer Easement on land owned by the City of Waterloo, for the Brock Sanitary Sewer Main Extension, Contract No. 954, located north of 1318 Martin Road. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval. Transmitted herewith is a request by the City of Waterloo approve a temporary easement and to dedicate a permanent easement for a sanitary sewer extension for the Brock Sanitary Sewer Main Extension. Please see the attached temporary easement and sanitary sewer easement Summary Statement: agreements, easement plats and aerial photo. There is a prospect ready to construct a new office/warehouse building to the north of 1318 Martin Road and it is necessary to extend a new sanitary sewer main to serve that new development. Also, this new sanitary sewer will be beneficial to serving future development in this area as it continues to grow. Expenditure Required: None Source of Funds: N/A Policy Issue: Infrastructure and Economic Development. Alternative: N/A Page 122 of 211 This area is experiencing considerable growth of new commercial and light Background Information: industrial development, and this new sanitary sewer will open up additional land for new development. An Easement for Sanitary Sewer purposes over, under and across that part of the Southeast Quarter(SE 1/4) of Section Thirty-two (32), Township Eighty-nine North(T89N), Range Thirteen West(R13W) of the Fifth Principal Meridian, in the City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Southeast corner of the Northeast Quarter(SE 1/4) of aforesaid Southeast Quarter(SE 1/4); thence NO1°34'26"W Four Hundred Fifteen and Thirty-seven Hundredths (415.37) feet along the East line of said Legal Descriptions: Northeast Quarter(SE 1/4) of the Southeast Quarter(SE 1/4);thence S88°25'34"W Forty(40.00) feet to the West right-of-way line as per Land Deed 569, Page 604 in the Black Hawk County Recorder's Office and to the point of beginning; thence continue S88°25'34"W Fifteen(15.00) feet; thence NO1°34'26"W Forty(40.00) feet; thence N88°25'34"E Fifteen(15.00) feet to aforesaid West right-of-way line; thence SOI°34'26"E Forty(40.00) feet along said West right-of-way line to the point of beginning containing 600 square feet. Along with a Temporary Construction Easement as shown on sheet 2 of 2 of this P lat. Page 123 of 211 Prepared by Tim Andera,City of Waterloo,Planning&Zoning,715 Mulberry St,Waterloo,IA 50703,(319)291-4366 SANITARY SEWER EASEMENT The City of Waterloo does hereby dedicate a sanitary sewer easement over, under, and upon the following described property owned by the City of Waterloo in the City of Waterloo, Black Hawk County, State of Iowa: SEE ATTACHED PLAT AND LEGAL DESCRIPTION for the purpose of retaining a sanitary sewer easement for installation, operation, future maintenance,repair, servicing, reconstruction and removal of a sanitary sewer. Together with rights of ingress and egress thereon and thereto. IN WITNESS WHEREOF, we have hereunto set our hands this day of 2018. X Quentin Hart,Mayor Attest: Kelley Felchle, Page 124 of 211 Prepared by Tim Andera,City of Waterloo,Ptanning&Zoning,715 Mulberry St,Waterloo,IA 50703,(319)291-4366 TEMPORARY CONSTRUCTION EASEMENT AGREEMENT The City of Waterloo does hereby grant a temporary construction easement over,under, and upon the following property owned by the City of Waterloo in the City of Waterloo, Black Hawk County, State of Iowa: SEE ATTACHED PLAT for the purpose of constructing a new sanitary sewer main, together with a right of ingress and egress thereon. IN WITNESS WHEREOF, we have hereunto set our hands this day of 2018. X Quentin Hart,Mayor Attest: Kelley Felchle, City Clerk Page 125 of 211 WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319--235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028 PLAT OF SURVEY ®® Sanitary Sewer Easement SHEET 2 OF 2 Part of the Southeast 1/4, Section 32—T89N—R13W, Waterloo, Black Hawk County, Iowa Proprietor: City of Waterloo, Iowa 0 200 1 E 1/4 CORNER, SEC. 32-T89N-R7 3W_A 1 INCH = 200 FEET (FOUND AsCAP) W// DOC. No. 2017-21591 SURVEY LEGEND: Q DENOTES SECTION CORNER j ® DENOTES SET 'X' CUT IN CONCRETE ® DENOTES MAG NAIL & WASHER #16775 SET 40' O DENOTES 1/2' X 24' STEEL REBAR W/ RED PLASTIC 0 rn CAP W/ N0, 16775 SET � 000.00 DENOTES RECORD DIMENSION o i (000. 00) DENOTES FIELD DIMENSION i v o�z 5 SEE DETAIL 1 THIS SHE m 0 ^[ M n 6 N If3 d�' M O IO l Iv Nlkl to 0 1 2 _ — — — — -- — — — — — —(N89'1 4'20"E-1322.79')— — — — — — — — — — NW CORNER, (S89'14'20'W-1122.77') Dc SE CORNER, E 1/4, SE 1/4, G�'o�,��O,1 ` SEC 32-T89N/ SEC. 32-T89N R13W R13W (SET 24'x1/2" REBAR04�' (FOUND 'X' CUT & RED CAP #16775) IN CONCRM DOC. No. 2018-14361 i SANITARY SEWER 1 w EASEMENT J (N88'25'34'E) m l 0l I I m _N 0 0 N E!n '� o (SBS 2S'34"W) ¢ M P 9 '6 i� �� '(40.D0') O Location of Temporary and Permanent Sanitary Sewer Easement / 0� 4, / 1318 Martin Road , tlri n�r��� ��161Y r )illy i ,^ �lil,/i r 4 ! pr/ t(ij f�lltf�rt I � r✓� � � (��,� ��✓r��tf� Land O,wnediby the l�rr,y�,,�G,�;`� ,��� ��„ Q �� ��,! If!�, < � l��'�/Vgri/ifi/�i y�y>/�/�%I��,i�✓�r�1f�i��.,l;.�",;I�/� J IrM� :.,r Denso IN Ii ®� West�Ridgeway Avenue / Nda. Base map data source's Black Hawk Cd—y. =d--deesndrepresen asarvey nol bl C�t,� of Waterloo, Iowa N tl fo d br b, y f h d tl�' tl l e odd'expre C.nnN AH dby,Bl kH kC ry hen ) n Black Ha wk County As h-1— Th, pl yThe QtYa(Watell oomk Y. W E d m aoou v tm m,a rr, n ,t n M1' b,A f.U. 0-1d a mslabl'yfI iM1e t Users should re 1.-. at Feet S Hats net's,rew A seeds.etc looted atu�e Black Hawk County Assessors INffor complete and d—rat.lnlorrna°e°. Page 128 of 211 CITY OF WATERLOO Council Communication Resolution accepting deed from Black Hawk County for property generally located at the corner of Walnut Street and 6th Street in the amount of$1.00, and authorize Mayor and City Clerk to sign and fully execute all necessary documents. City Council Meeting: 9/4/2018 Prepared: 5/10/2018 REVIEWERS: Department Reviewer Action Date Naming& Zona rig Selmroeder, A.rie Approved 8/29/2018 .... 11.39 AM (.1 erk Office Evenm, I-e: maa) Approved 8/29/2018 12-.19PM ATTACHMENTS: Description Type 1.: etail-d R.epoirt (.,oveir Sid enio Site 1`110tto (."ovc.r Men-io 1a:4aumilarti4aaa (.:`ma` ;r Mawraam Resolution accepting deed from Black Hawk County for propea generally SUBJECT: located at the corner of Walnut Street and 6th Street in the amount of$1.00, and authorize Mayor and City Clerk to sign and fully execute all necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve resolution The historical use of the property formerly identified as 724 Walnut Street was a gas station from 1962 to 1977. The property has been vacant for many years and will likely continue to be as the site is considered a Brownfield site with a potential for contamination due to its past use as a gas station. The gas station was demolished in 1999 and the property then went to the county for back taxes and has remained in there possession since 2012. Summary Statement: The Planning Department believes the property could be sold and re- developed once the site has been assessed and a "No further Action" is issued on the property. The city through its EPA Hazardous and Petroleum Assessment Grant had HR Green who is the environmental consultant for the grant conducted a Phase I on the property which revealed that a Phase II needs to be completed.Once the Phase II is completed and a "No Further Action" is issued, the property will be marketed for development. If there is contamination present, the city would work with the IDNR to secure additional funding to conduct cleanup activities on the site. Expenditure Required: $1.00 plus up to $200 in closing costs. Page 129 of 211 Source of Funds: Dilapidated Housing Policy Issue: Economic Development Alternative: Not acquire Legal Descriptions: See attached Page 130 of 211 8/29/2018 Printable Map Output Black Hawk County Parcel Map Parcel ID: 8913-24-380-003 Deed Holder: BLACK HAWK COUNTY Legal,:, COOLEY ADDITION SE 88 FT LOT 1 BLK 59 SE 88 FT saimatad...�go"d. in.oath I—P roatlnam tal IAtlrlal PhahYs Wipe airport &lack Hawk Co parka_ Townships - / s-ha Misr IParcoia i l � fDTownship City LA... 1 ,.11,-d cArn ", l roaddim I. iII watsrnamo_ JN r Black Hawk County,Iowa Map Disclaimer:This map does not represent a survey.No liability is assumed for the accuracy 316 East 5th Street of the data delineated herein,either expressed or implied by Black Hawk County,the Black Waterloo, Iowa 50703-4774 Hawk County Assessor or their employees.This map is compiled from official records, Phone:(319)833-3002 including plats,surveys,recorded deeds,and contracts,and only contains information required Fax:(319)833-3070 or local government purposes.See the recorded documents for more detailed legal E-mail:auditor co,black-hawk.ia,us.or information. Page 131 of 211 1/1 8/29/2018 Black Hawk County Detailed Parcel Report BLACK I'fAWI( COl1NTY REAL STATE ASSESSMENT AND TAX INFORMATI Parcel ID Deed Holder —.—Tax Mail to Address $913-24-3$0-003 BLACK HAWK COUNTY BLACK HAWK COUNTY 316 E 5TH ST PDF TREASURERS OFFICE USE ONLY No. Map Area Contract Buyer WATERLOO, IA 50703-0000 13 FE WATERLOO NF — DOWN anvwmm Pro rty.,�Address Current Recorded Transfer - Date Drawn Date Filed Recorded Document e 8/28/2012-1/30/20=12 2013 004307 D : SALES BUILDING PE I RM1IT 6—ate—A—mount 11111 UTC/Type Date Number mount Reason 8/28/20121,931——FORECLOSURES, FORFEITURES, T11 3/19-99 .......... .......... 0 Demoj/RmvI ----------- SHERIFFS AND TAX SALES, OR —TRANSFERS ... - 12/Deed ASSESSED VALUES/CREDITS Year Class 018 E 100% Land Multi-Residential Land Dwellin Buildin a otal Cres Value 7,92-0 0 0 1,320 9,240 0 Taxable Land Multi-Residential Land Dwellin IBuildin g Total Value 7,920 0 --1-1,320 -9,240 Year Class 2017 E 100% Land Multi-Residential Land Dwellin Buildin otal Acres Value 7,920 0 1,320 9,240 0 mummuslawfiammmumm WmEwmmm" Taxable Land Multi-Residential Land Dwellin Buildin Total iota' Value 7,920 0 1,320 9L,240 ear Class 2016 E 100% Land Multi-Residential Land Dwelling Buildin Total cres alue 7,920 0 0 1,320 9,240 0 Taxable Land_ Multi-Residential Land Dwellin Buildin Total slue 7,920 0 1,320 9,240 TAX INFORMATION ASSESSMENT YEAR 2017 PAYABLE 2018/2019 Tax District 941131 -WATERLOO RATH AREA TIF AMD1 Gross Value xable Value Military Exemption Levy Rate Gross Tax Net Tax Cor 0 40.0843 $0.00 $0.00 EG Value axabe Value 0 0 0 Gross Val] 0 Nocor 0_E 0 $0.00 Z. Homestead TD!saEbled Veteran Property Tax Relief Ag Business Property Tax Credit Credit Credit Credit Credit Cor $0.00 $0.00 $0.00 $0.00 $0.00 Cor $0.00 --- ---— _:I� LEGAL COOLEY ADDITION SE 88 FT LOT 1 BLK 59 SE 88 FT LOT 4 BLK 59 ,,, „- http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324380003 Page 132 of 2/11 8/29/2018 Black Hawk County Detailed Parcel Report LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Sq. Ft. 88 88 120 120 0 10560 0.242 /Dimensions otals: 10560 0.242 YARD EXTRAS ._.__ Descri tion =earQuantic Plot No. Extended Descri tion Pavin -Concrete1 5,000 SF, Concrete Parkin , Avera e Pricing Ent Status: Ins ected . 1 P/1��r)f��„lr✓r rr ! ,''/ �r/y f(����'li'�����j'�`� �l�f lr�lr � , /rrr1 Jl r 1 r b /lfr�/1 /f �A . �%��1��/�JN1r�� r✓ //�r�/ � / J r r /�s��rr/� f�%Ifs/f /r�lrf�///��1/'�r+f � 1 s!/�y� ;%;rf vl l��/✓�ll��l`/lr or/ r / /r' ,��r �1 �//�J� ��O ar �r � r /r✓art/%/r r/ r G / rrj /,�// / 9 , I R7�� ,1.i /�f,+f r/;1/s/961f�rlll�r 1�1�// I f/ rwk fiNfjl�{7"/17p > , Date Website Last U dated: 08/24/2018 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324380003 Page 133 of 221 �l rv, V/Wi / ry A age 1 of 2 I �l I�uIlIV�11�1iI11111Y��Illu fthl II�i E� Doe ID: 0048954IDD02 Type: GEN Kind: TAx 5ALE PEED a FeeoAmt; $0.000page�toff33 AM 52; alack hawk 0ounty Iowa JUDITH A MGGARTHY RECORDER ,ste2013-00004307 Black Hawk County Treasurer 316 E 5th St Waterloo lA 50703 319-833-3013 Cert# 1987000162 Name MAIreparer Address Telephone NUMheT (ppcx type or print) Address Tax statement; Black flawk County,316 E.5th S(,, Waterloo,Iowa 50703 TAX SALE DEED—COUNTY A5 PUBLIC BIDDER KNOW ALL PERSONS BY THESE PRESENTS, that the following described parcel: Cooley Addition Waterloo,the Southeast eighty-eight(88) feet of Lot One(1)in Block Fifty-nine(59),the Southeast eighty-eight(88)feet of Lot Pour(4) in Block fifty-nine(59);situated in the County of Black Hawk and State of Iowa,was subject to taxes for the years A.D. 1983; 1984. 1985,and the taxes on the parcel for the years stated remained due and unpaid at the date of the sale,and the Treasurer of the County,on the 15th day of June,A.D. 1987,by virtue of the authority vested by law in the Treasurer,at the sale begun and publicly held on the third Monday of June,A.D. 1987,exposed to public sale at the office of the County Treasurer in the County named,in substantial conformity with all the requirements of the statue,the parcel described,for the payment ofthe total aTnount then due and remaining unpaid on the parcel,and at that time and place no acceptable bid was received,the County of Black I lawk,through its County Treasurer,did bid on the parcel in accordance with the provisions of Section 446.19 of the Code,for one thousand nine hundred thirty-one dollars and no cents,being the total amount then due and remaining unpaid on the parcel for whole and on the following described parcel;Cooley Addition Waterloo,the Southeast eighty-eight(88) feet of Lot One(1)in Block Fifty-nine(59),the Southeast eighty-eight(88)feet of Lot Four(4)in Block fifty-nine(59),which was the least quantity bid for;the parcel was stricken off to said County. i i i i File Number: 2013-00044307 SeRapV 35 of 211 CITY OF WATERLOO Council Communication Resolution approving Professional Services Agreement with I & S Group, Inc., in an amount not to exceed $206,390, for a Building Survey/Assessment for the City of Waterloo, and authorize the Mayor to execute said document. City Council Meeting: 9/4/2018 Prepared: REVIEWERS: Department Reviewer Action Date Nmrnnng& Zona img Evemi, L-eA.n:a Approved 8/29/:01 .... 1229 PM ATTACHMENTS: Description Type 1 der, S A.g.- erru °rut 13ac~i up Material l Resolution approving Professional Services Agreement with I & S Group, SUBJECT: Inc., in an amount not to exceed 5206,390, for a Building Survey/Assessment for the City of Waterloo, and authorize the Mayor execute said document. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval As the City of Waterloo proactively plans for capital expenditures, ISG understands the City seeks a firm to assess the condition of several properties, and to quantify maintenance and component replacement Summary Statement: requirements. This is a critical endeavor, as healthy and functional buildings that promote an excellent environment in which to work and do business are needed to continue to support City residents. This assessment will provide the City with a comprehensive view of the current state of City facilities and opportunities for future improvement. Expenditure Required: Not to exceed $206,390 Source of Funds: Building Maintenance Page 136 of 211 AIA " Document B101 - 2007 Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the Fourth day of September in the year Two Thousand Eighteen (7n words, indicate day, month and year) ADDITIONS AND DELETIONS: BETWEEN the Architect's client identified as the Owner: The author of this document has (Name, address and other information) added Information needed for its completion.The author may also City of Waterloo have revised the text of the original Mulberry Street AIA standard form,An Additions and Waterloo,IA 50703 Deletions Report that notes added Information as well as revisions to Telephone Number:319-291-4311 the standard form text Is available Fax Number:319-291-4286 from the author and should be reviewed.A vertical line In the left and the Architect: margin of this document indicates (Name, address and other information) where the author has added necessary information and where I&S Group,Inc,(ISG) the author has added to or deleted 314 East 4th Street from the original AIA text. Waterloo,]A 50703 This document has Important legal Telephone Number:319-234-1515 consequences,Consultation with an Fax Number:319-234-1517 attorney is encouraged with respect for the following Project: to Its completion or modification. (Name, location and detailed description) Building Survey/Assessment for the City of Waterloo,Iowa. The Owner and Architect agree as follows. ment B1101m—2007(formerly B151TM-1997).Copyright 1974,1979,1987,1997 and 2007 by The American Institute of Architects,All rights [nit. reserved.WARNIM 1"his AIA"Docurnont is protected by U.S.Copyright Law and IntmnatiGnal Treatles.Unauthorized reproduction or distrIbution of fins AIAO Document or any portion of 11,may resuk In severe civil and criminal penalties,and wHl be prosecuted to the maximuro extent posslWo under the iaw.This document was produced by AIA software at 16:32:36 on 08/29/2018 under Order No.1875935897 which expires on 07113/2019,and is not for resale. User Notes: (31219ADAM) Page 137 of 211 Page 138 of 211 n i f f , TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S.RESPONSIBILITIES: 3 SCOPE OF ARCHITECT'SBASIC SERVICES 4 ADDITIONALSERVICE$ 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK i 7 .COPYRIGHTS AND LICENSES 1 B .CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10: MISCELLANEOUS.PROVISIONS' 1 11 COMPENSATION 12 SPECIAL TERMS:ANU C.OND 1IONS 13 SCOPE OF THE AGREEMENT EXNIEIT A.INITIAL.INFORMATION ARTICLE I INITIAL INFORMATION §1 1 Thi. Agreement:is based on the Initial Ifif6ftatlon set forth iif this Ai�icle,l Initial:Iiltortnation; (Pat ag,aph Deleted) i §1;2 The Owner.'s anticipated.aates:for coilnmcncentent of consttuction and Substalttial Completion of the Work are set forth below; .1 Conunencelnent of construction date; Not yet determined. 2 Substan041:'Completion date:' I Not yet determined'; §1,3 The,Ownelr and Architect may rely on the initial Trtf¢rmation Both pat ties,however,recognize that such. iiiforniat att mai uatei�ially chalige and,in Eh�t event,thsa-owner and the.A.rchiteb sl A appropriately adjus.f:tkie schedule,the Arcbitcct's:service's and th_c Architect's compensation; ARTICLE 2 ARCHITECT'S RESPONSIBILITIES j . The Architect shall provide#lie s professional ervices as set ii tth tn'tkis Agreemen 2.1 t; e Ai,A Document 0101 �"_2007(fartkriy 0151,r� 1997) Capyfight 0 1974,1978,1987,1997 and 2007 by The American Institute ai.Arch€tecta:All rights Init. res ervedWAWNGf This A€A®Do,6ymant is 8.06*1.0d by u.A CgPYriOht i avr acid t€rtarnAtiOnal TraeEiea.nnapkhorixed rapt'aduptl0n or dlsilJOUIion nt 2 thEa AIA�.Gacument,;ur any pvi ion of€t maY reetiill in asvere:civil and_criminal pereallies,:and will be pr6s0cutad to thv,!paiinWrn extent popelhl6 under tike law.This docurnentw.as produced.by Am apftware..at,U-41:42;on`0816112018 undar Order No..'$977082102 which;explibs on 07.11.3/20 Q., is snot for reams, llsgr Notes: (388APA25J; Page 139 of 211 §2,2 The Architect shall peikottti`ifs sezvices co sistct►twith.the:professionO skill and care ordinarily provided by architects'practicing"irt the same or sirtlilar locality.under tht .same.or similar circumstances.T.he.Architect.shall perform.its services as:expeditiously as:is consistent with such professional skill and:care and the orderly progress of the project: §23 The,Architect:shal l identify:a.representative authorized.to act on behalf of the Architect with respect to the Project. I i §M Except with the Owner's krkowledge and consent,the Architect shall-not engage in any activity,or accept any employment,interest or c.o teibution that would reasonably appear to comprotnise..the:Architect`s professional .,judgment with respect to this Project §2.5 The Architect shall maintain the following insurance for the duration of this Agreement.If any of the requirements:set forth.below exceed the types and:limits the Architect normally.maintains,the Owner shall raimndtirse the Architect for.any:additional cost: (Identt ry types and lirnits;of insurance coverage,,and other insurance requirentents applicable to the A&Wnlent, any.) .1 General Liability Each Occurrence S.l OQ0 000.00 General Aggregate $2;000 0.00.00 Products/Completed 0eratipns.A e ate $1,o00,000,00 Umbrella Each Occurrence/A a ate $2,000,00.0.00 .2 Autpinobile Liabili Total Lass $11060,000.00 .3 "WorkeW Compensation. 'Bodily Injury by Accident $ 500100000 Workers`Gotri enation Bodily InJory'§2 Disease $ 500;000:00 Each Employee Workers'Compensation Bodily Injury $' 500,000 00 PolicyLimit b .Disease: :4 Professional Liability Fier claim $2,000 00.0.00 Professional Liability Annual Aggregate $2,000,000.00 ARTICLE 3 SCOPE OF:ARC HITEOT'S BASIC SERVICES' 01 The Architeot's,Basia'Services consist of those described in Article 3 and mncli}de usual.44d customary structural,mechanical,and electrical engineering services,Services not set forth a Article 3 are Additional.Services: §31 1 The Architect shall mange the Architect's serviees;consu[twith.the 0w:ner .research applicable,design criteria;attend Pirbject meo4ngs,-communicate with memb.ors of the Project tcairi.and report.progress t6 the.Owner. §'3.1.2 The.Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants.The:Arelritectshall be.entitled to rely on:the accuracyadd completeness of services and information. AIA Document Q1a1 —9007 tfnrrnar#y PlO w—i1971 Capyrlghi(0.1974 1978,19..87,1897 and 20071�y The Amerlaan Inatltula of Arahlteots.All rights fort. reserved,Wrint lNo;Th1e AlAe:pdcutneel4:to pratact�d by Ed s. Crapyrlgtrt t sw end thternadonal Traafles,Unauthorized iepraduetiun or 41str664106 of WwAIM 06cumertt;'.vr any por0dn 0 fti:.mov.rasultln severivivfl and'_cominal panaltiea,and w!I!6$prsasaautad to thb ma�tlmuArr isxtent posalblg l under the 1aw,..Thls.doeurhentYeas prod.tted.by AIA software at 12,AI.A2 46 0610712618 ander Oider Na.8977062192 welch explrea an 07!13112018;and is not roctesala. User-NoWs: (399ADA26) Page 140 of 211 l fumished:by the Owner and the Owner's consultants,Ile, shall.pk&ide prolupt:v�!zttten.ht ticc to the Owner if the Architect becomes aware of any.orror,oimission.or inconsistency ia'such services or iiiformatio i, (Paragraph Deleted) i §3.1 A The Architect;shall:not be responsible fora"an Owner's directive or substitution trade without:the Architect's approval p § 11.5 The Architect shall,.at appropriate times,contaet`the governknental authorities required to approve;the Construction Documents.and the entities providing utility services to the;Prolect.;id designing ft.Project,tlie, Architect shall respond to applicable.design requirements imposed bysuch-gaverhmental"aui; orities and by su.. . entities providing utility services: 1 B a §VA The Architect shall assist the Owner in connection:wrth the Owner's.responsibilityfor filing.4ocuit4et is � rc uked.for the approval of` overrrmental authorities having urisdictlon:over.the P-ro ect; I q pl? g �j- � §3,2 SCHEMATIC DESIGN PHASE SERVICES: NIA §3.211 The Architect shall review the program and other information furnished liy:the:Owner,_and shall.rev ew"laws; codes,and regulations applicable to the Architect's services §312 The""Architect shall prepare a preliminaryevaltratiou ofthe:Owner's program,schedule,budget":for the Cost of the Work,Project site,and the proposed procurement or deliver'ymethod and'other:Initial Ynfortnation,,each in terms of the other,to_ascertain-the.regpircments of the Project.The Architect thc"Owner of(1)any- inconsistencies nyinconsistencies discovered iii.the information,and(2)other informationror'consulting;services that maybe reasonably<neededforthe:Project: M §3,2.3 The;Arcliftect.shallpresent its preliminary evaluation Wthe Owner and shall;diseuss:wttlt ilia:Owrret f alternative approaches to design and construction of the PrgjectJncluding iho feasibility of 01600,dAtingg environmentally responsible design.approaches.The Architectshal)reach an.understanding with the Ownei; regarding the requirements of the Project, §3;2.4 Based.on.the Project's requirements agreed,upon with the:Owner,:the Architect shall.prepay"e.and prescht"for the Owner's:approvat a.preliimnary design.illustrating the soale and relationship o€the Ptaject coti ponerits §3.2:5 Based:.on.the Owner's approval of the prelirrminary"design,".the AI`cliitect"shall prepare'So 611 iic Daaign, Documents for ihe:Owner's approval The.::Scheinatic Design Documents shall consist of driiwings and other documents including a site plan,ifappropriate,an p elim nO*building plans,sections and elevmwhs,and 1pay. 9 include some coinibinafiotz of study"rttodels pet'spective:sketches;or digital:madelittg.Pr.elitrrirr�ry,§s1'ections of. � major'.buildmg"systems and construction matertals.:shali he noted on the.drawings.or dascrilied rn,vvrrtiirg §3.211 The Architect:shall consider environmentally responsible design alternatives,such as rtraterial choices acid building orientation,together'with Other considerations based on pi`04w and aesthetics;in developI ng a design#hat: is consistent.with the Owner's progr4m,.:schedul:e.and budget forthe.Cost of the,Work.The,'Owner may obtain other environmentallyresponsible design services under.Article 4, § 12.5.2`The Architect shall consider the value of Alternative materials,building systems:and.equipment,together with ntheis considerations basad nn prograkn and:aesthetics:in developing a dosrgri for the ProaPct that,is consistent i. with the Owner's.program,schedule and budget for"the.Cost of the;Work;: §316 The Architect shall submit to the Owner an.ostimate of the Cost of'tho`Work prepared in aecordanGe with Section 63. §3.2.1 The Architect:shall submit::the Sehotnatic Design Documents to the Owner,and request the Ownd's ' approval'. I i fl AIA Document B101'7m—2007.(fortnoriy BMW 1097),Gopyddht @ 1974 1978,1887 1997:end 2007 icy The Amedcan Instllule at Architects:All'rlphts Inst. reserved,WARN1NOd:Thls AIAe.;Docutiteht is ptolebted by U.S.Copyripht>aw ofid interrtatienai Trea:tloa.tJrlauthssifaced reps notion er'dlg[rik+ution or thlO AIAe ra.ahumsrrt�or any pad lan of it,'rrray reser)In severecivil ih4 timtrr8l pseriallias,apd wth be,prosecuied t9 tho mi skdm l extant p4Wblo ! under.lhoAaWJhIw.doWmu nt was produced by AIA software at12:41.42 on 04/07/201 s under Order, 9.8977062192 which expires on 47!13!2018;and is not for resale,. User Notesi (MADA25) s g Pae 141 of 211 3 13 DESIGN DEVELOPMENT PHASE SERVICES NIA :§3.3.1 Based otriiheOwner's approval of'tlie gc ema(ic Design Documents,and'.on the Owner's authorization of any adjustrriehts in the Project requirements and t]e budget for the Cost of the Work,the Architect t shall prepare Design Development,Documents for the Owner's approval.The Design Development Docuhlents'shall illustrate:and describe.the developinetnt;of tho;approve.d Schematic l).esign.Documents and shall consist of drawings and other documents including pians,sections,elevations;typical construction details,and diagrammatic layouts o(building sysleriis to.fix and descrlfie the size and character of tho Ptu ect as to trchitecttira1,.:structural,mechanical and electrical systems;aitd.sui<h other:cleinents as may be appxoprl* The Design Development;Docurnents shall also includo'outlilio.spccifications that idenfify;niajor'm4terials arid:systems and establish ingencral their quality levels. §3.3.2 The Arch!tect shall up:date:tlie,estimate of the Cost of the Work. §3.3.3 The Architect shall subm.it;the.,Design Development documents to the.0wner,advise the Owner of any adjustments to the estimato of th&Cost of.the Work,.aud request.tho Owiter's approval, 4`3.4 CONSTRUCTION DOCUMENTS PRASE SERVICES NIA: . §;3.4.1 Based on the Owners approval ditha Design Development Docurrients,and.on the Owners authorization of any adjustments in the Project requirements kid the budget far the Cost of the Work,the Architect shall.preparc. Constnlction Documents;for the Qwner''s.approval.The Construction Documents shall illustrate and.describe the f trtlier development of the appwved.Design Development.DocUhients and;shall consist.of Drawings and. Specifications setting forth in detail thequality levels of m4torials;and sysfiims and,other requirements for the construction of the Work'.The Owner and Architect acknowledge that in,order to construct the:Work the Contractor will provide additional in.forinatlon,including,Shop'Drow ngs,Product Data,Samples and other similar submittals, Which the;Arcliitect'sliall'revieW in accordance with Section 3..6;4. §3.4.2 The Architect shah incorporate into the Constructlon Documents the design requirements of governmental authorities having jurisdiction oven the Project; §.3.4.3 During the develop tnent'of the Conshuet ori Doct tr►ents,;the Architect shall`assist the OWner.ln.thd development and preparation of(1)bidding and procurement information that describes the time,plac$.and conditions of bidding,including,bidding or proposal forms;(2)the farm of.agreement between the Owner and Contractor;and(3)the Conditioas..ofthe.CpAtract:for Construction(General,Supplementary and other,Conditions). The Architect shall also compile a:projeet manual that includes the.CoUditlons of the Contract fpr Construction and. specifications end may include Bidding reguirethpats and s*ple:forms, §3.4.4 The Architect shal..l update the estimate for the Cost,of the Work. 3.4.5 The Architect sha[1 subinkthe ConstrucOori`.Documents to the Owner,advise th'e.;Owner of any adjustments to the estiniate'o£the Cost of the Wb k,take'any ac tion'`required under.5'ection 6.5 and request the Owner's approval. §3 5 BIIaDINGOR NEGOTIATION PRASE:SERVICES NIA §;3,51 GENERAL; The Architect shall assist the Owner in establishing:a list of prospective contractors',Following,the:'. Wner's approval..o1 the Canstractloxi Docuritents;.the Architect shall assist the Owner in(1)obtaining either competitive bids or negcitiated'proposals;(2)confirming responstvetiess ofbids:or prgposals;(3)determining the successful bid or proposal,if Aa)► and,(4)awarding and preparing,contracts for construction. §':3.5.2 COMP.ETITIVE,BIDQING NIA §3,5.2:4 Bidding pobifthents shall consist of bidding requirements.and°proposed.Contract Documents. §3.$.2.2 The Ai,,ch tcct sh.411 assist the Owner in bidding the Projec.t:by 1 procuring the reprodtietioti ofBfdding Doppmen#s for distribution to prospective bidders; 2 distributing the.Bidding Documents to prospective bidders,requesting,their return upon completion of the bidding:;process;and maintaining a log of distribution and zet•ieval and of the.amounts of deposits,if any,r,eceived from and-rct0nod to prospective;bidders; 3 organizi.ng,aild conducting a pre-bid,coitferenee for t)rospective bidders.;if:neaessa.ry; AIA Document B101T�! .2QQ7(formerly 618i T" 19871.CapyT9phi�i9T4,1978,1987,1997 find 2047 tiy7ha American losiliute of Architacis.Ail rights, Init, raaarvodt WAttA ING This-AtA :pocurhgrrt is Prato ,od lay k1.;3 CepyrfgFik k aw and Intarnatlorial 9 rdslia�.Llnauih"ciix�d rnpradueilgn or.iilsttliaat[an ai 5 61 .AIAIRoacumonti.or any portion of kinitky rasatk its saxere QN11 w.111 40 pms.sePoad to the maximum extot puasible under Ehe lew,This dacurnenf was produced by AIA software ai 12M.42 on O810120i©under Qider.No,8977082192 which°expues on 07113f2018;and Is not fQrroele, User Nates: (38BADA25) Page 142 of 211 r .4 prepay#ng respons0s to que."sti.pns!r¢m prOspacttve bidders ltd providing cigrification"s'and: uitetpretatians of,the Bidding Documents to;all prospective bidders iii the forrri ofaddettua;and .$ organizing Arid conducting the opening of lite`bids;.at'id"subsequently.doeutnetiiing and distributing the. I bidding results,as directed.by the Owner, f §3,5,2.3,The Architect shall consider,requests far substitutions,ifthe Bidding Documents permit substitutions,and, "shalt prepare and..distribute addenda identifying approved.substitutions to all prospective bidders; E (Paragraphs Deleted) j 3.6 CONSTRUCTION PHASE SERVIsiS NIA .§1'6.1.OENERAL §3;B 1.1"The Architect shrill pros#de adininlar.4tion,of the Contract'bctwee t the Owoer and the Contractor asset: foith beloky and in AIA Document A20I -21}07;.General Conditions of the g04tzact foX Constructlori.INho Qwner and Con;tactor modify AIA Docurrrent A201 2007,those modifications shall riot dMpt khe Architect's services under ths;Agreemtnt unless the:Owner and klie.Architect:;amend this Agreement.; � e §3.612.The Architect shell advise and consult with the Owner during the,'Canstntcttgn phase Servii es.The Architeet;shall have au#hnrity.to act on behalf of the Owner nn1. to the extentproy d.ed in,this Agreement.The: Architect shall hot haye:cpiittol offer,char,"goof,or.'respnnsibiltty fur the coirtioh means,methods,teclu rgttes; ty sequenaes'or procedures,or for safeprecatitaons,and programs in.cottnection with the V4�ork,nor,shall thu Architect,be iesp.onsible::for the Contractor'a fa#lure tcs petfgxrri the Work in;accordance"with the xequireiuents of I-he Co.ntraot Docutneits he Afehatect shall"lie responsible for the Architect's neglrget?t acts or omissions,but shall,not € Have control,over or charge,of,and': 611'not be responsible fo"r,sots or"omissions of the Contractor or of;any other: persons or entities parfori ing portioiis,of:the Wath., A §3,6.1,8 Subject to section 4 3,the Architect's responslhility tit provide Construction"Phase Services caminenccs with the award of'the Contract for Construction and terminates on the date the Architect issues thefinal Certificate far Payment. §3 2 EVALUATIONS"oF•THE,,WgRK §1621 The Architect shall visit the site At,rntervals appropr#ate;to the stage of cb"n.struction,or"as:otlierwise requir'ad in Sect#ori 4.3.3,to become generally om liar with the pYogregs"arid quality af.tho portion"of=tho Work; completed;and to'detempine,in general,if the Woxk observed is 6eingperfortned in.kin et indicating that the. Work,when fi llY'completed,will be iri accordance with rile Contract Documents.However,the Architeck sliall,iiot be required tom ice exhaustive oY continuous on site ixispectians to check:the quality of quantity of the Wgilc,Qn the basis ofthe site Visits,the Arcliitect shall keep the Owner reasonably informed about the progress and"quality 6f the portioti of the Wark'1completed and teport,to the Owner(1),known deviations from,the Cotatrach Docgtrietits And l from the-Most reCent"consttuctioti schedule.submitted by the Contractor;and(2)defects and deficiendies observed is the Work, 's 0.612 612 The Architect has the authority to reject Wnrk that does not corif'arm to the Contract Documents,Whenever the,Architect considers it necessary or.advisable,"the Architect shall have the Autbority"to eequ>re inspection_or testmg of:the Work in accordance;With the-provisions of the Contriict Documents,"vi�hettier tit'notsuch Work is I fabricated,inskalled�r gompleted:,klawevei,neither this authority"af t1ie.A xchitect;nqz a decistott trade.iti..good faiths, either to exeroisc or not to exercise such au,hority;shall gigs rsb"to%a duty or responsibility of the,AtchiWot tg the Contractor;Sutscoutractors,.material and equ#pttiettt suppliers,their agents lir Qmployees or'otiter persatis nr'enfities pe"rfoii lit g portions ofthe,Wgrk j §0,21The Arcliitect sht li interpret and leoide tiiattdp,poneerning perform.nce uisder,And r6gpirctnents o£,.the i Contract Dvcumetts ora written request of either'the Owner or Contractor,The Architec shAli be madet's response to such'ieque"sis i ,mnv7twithin any t itig hree"ltnits upon or'o#kterwtso viith reasonable promptness §3.6.2A.Interpretations and decisiobs of the Arubitect shall be,consistent with the intent of:and rcasont3bly.�ferable fiom the.Convact;Docuirients and shall bean writing or in the&,J` .of diayVings Whoa rrtWdfig such iilterpretatl"oris: And decision,s,the;Architect shall a rdeavo'r to Ser uie faithful perfotYnance"by both Owner and'Con.tractor,shall not I AIA DoeUment B101"J-2047(fOrnerly 8f 81*11 1987).Copydght®1974,1970,1987,1997.and 2097 by Tha Amari n insulate of Afoltects All:rights Init. reserved,W{iiiNING.This A1A°S[mcaarrinnt Is protsaFled"uy i1,5,Cop Law"end Intarnaltonol Tfoatlss Uriaultrtrrtseit ropladUeilun pr dietrftrutiorr;af 6 ,his AIV Daaurnek,,ar sny,portian of tt,:may result.in severe rslvll and.aliOnstpsnattloA and will,be praseoulad to tha.roaximorp extent"pn.ssl6le ... under tha:lsw.This docurnent"was produced by AIA snftwara a!12`41.,0'6n 0$10712010 under Order Na 9917062192 whleh bpi '. un 0711912918,and Is hot M /or resale.; User Notes; (3139ADA25) Page 143 of 211 Y show partiality;to either,,and shall.not be liable for results of interpretations:or decisions rendered in good faith.The A.rch}teat's decisions o11.matters tolating to aesthot c efleGt shat!be final;if'cc�nsistent witk the intent expressed'in the Cantraat Documents: §3.6,2,5"Unless the Owner:and Contraot.0 designate.ano.tl or persozl,to serve as an InitiaLDectsion,Maker;.. that term is defined'in.AIA bocument;A2p l-2Ob ,:ihd Architect shall rciider In tial"decisims.'on Clalim etween the Owner and Contraded Contractor as.'p�gvi :`ttt the contract.bocumeiits, §3.6.3 CE"RTIFICATI:SFOR PAYMENT Tp CONTRACTOR; 3.6.3.1 The Architect shall review and cet'ttfy the::gmouhts dile the Contractor and`shall isstie certificates in`such Amo.. nts,The A.rclittect',s ogtirieation for payment shalt constitute a representation to the Owner,baSed on the ?:rchicect's evaluation of the Work as provided in Section 3O 2 and on the data comprising the Contractor's; ,Application far Payment,'tEiatto the best of the Architect's knowledge,information and belief,the Work has. piogressea to the' oint ritd cared and tli"at the quality of the Work is in actor"dance with the Contract Documents. The foregoing rep osetittitions"t}re subject'(1)to an evOW on of the Work,for r,6nforinance'with tho Contract Doauniei is upon.34 tantial Completion,(2)to results ofsubsequent tests and inspeanans,(3)to correction of minor deviations from.the Contract.Documents prior to completion,and(A)`to specific giJalificat onk expressed by the Architect, §1611 The tsstartae ofa,Certrticate for:Payment;shall"not.be a representation that the Architect has(i)made exhaustive or aocitinuous,oti site irspecttons to check the quality or quantity of the Work,(2)revreQrad Construction means,rrtetliods,techniques,sequences or procedures,(3)reviewed Copies'of requisitions received from Suboontracfors and rriaterial suppliers olid tidier deka requested by the Owner to"substantiate the Contractor's ttight,to. payment,_+?r(4)ascertained hovir:ax fat whatpttrpaso the Ctiritiactot:has used motley previously paid nn account of the Contract S.iun.. § MAI I The Architect"shall maintain a record 6f.the Applications and Certificates for Payment. §.3 fi 4 06MITTAl S §3,8,4.1 The Architect shrill review the corttractor.'s submittal s.cliedule:arid,sliali not unreasana6iy delay ar wiflilliold approval,The Ar al reviewing submittals shall bo taken tri accordiince with the approved subnuttal schedtite or,in the absence of an approved:subnuttal schedule,*ith reasonable.proinptnes"s while:al owing'sufficient time in the Arch itect°s,professioiaai judgmeh to permit adequate review:, i §,3.6.A2 In;acCor 400 with the.Architect-approved subtn tkal.schedule,the Architect shall review and approve,or takeotheraction upon the Contractor's;mbmittals"such as Shop.Drawings,Pro uct Data and Samples, but only for theliini cd pu aoso of checking for cgnforirtauce with,in fotrtaatiorr given and,the design concept. expressedin the Contract Documents.Review of such subixi1ttals is:not for,the putpttse of determining the accuracy and. completeness.of other informatlon.such as diinensions,quantitles,and installation or petfortnance of 0 Uipmont or'systo 8,,:which are'the Contractor's responsibility.The.Architect's review shall riot constitute.approvat of safety precautions ar,.un ess otherw*.spectRcally stated by the;Architect,of any construction means,thethods, techntqu'.e::'s;sequences or procedures Ttte:Architcet's approval o(a spec.ific.itetn shall not indicate approval'of an assembly of whioh the item is a component. 16 4.3 If,the CgntractDoautnents speciElcally"requiI . re the:.Contractor to provide professional design services or certifications b'y"a desrgttyprofessioaalrotated to system's,Materials:.or equipment,"the Architect shall specify the appropriate performance and dcslgn criteria tbat,stich servlGes r>iust sakisfy,The Architect shall review shop drawings and ether submittals related to the Work designed or certified"by the design profession4l retained bythe Contractor that hear IWO ptofessi,04,0,seat.and signature wheri"submitted,to the.Architect.The Architect shall`l e entitled to,rely upon the adequacy,.accuracy and cairtpleteness of the services;certifications and approvals performed,or provided.by such design professionals. §.3.8.0 Suhject:to"tile provisions of Section43;the Arci►itect sliall review and respond to xcquests.for information about.the Contract Docmmenks,The Architect shall.set forth in tltKontract.Dacumonts the requiremeats for requests for inforbiatioh,Requests.far"iafoi7matign.shal..l it cluck,at a minimutzi,a detailed yiirttten stateiitbrit,that indicates the specifto Drawings or Slaeeificatiohs in need of ciarification,and the nature of the clarrficatiiati requested,The Architect's response.to such raquests_shall be made tit"writing within any"EinTe limits agreed upon,ar otherwise with AIA Rariument 8901�H-2dtt7 tfarmerl"y X15! 91x071 Copylht eh 197A 1978,1997,1997,and 2007 by The American lnstlfute of Arah[tects.All:rlghts: [nit. resarOd.Y�1AtiN1NR,:Thlji"Awk r�auuin6t.tz Oateate4 b U Gopyrtpht t avJ ar€ fntmrnatlnnat Treaties,Unauthar[ipd repreiivatterr or dtatrllrutlun.of th AiO�Duaument,ar"m�rty"portion cif tt inay raault la ae�rers�rvtt errdrerlmirral panattTas,and will h.e:prusaeu.ted"tQ the rr+extmum;extent pasatbte under the law,Th)s"documenE was produced.by AIA software at 12.41.42 on 0 010 712 0 1a under Order No,8977052192 which expires on 07/1312018,and is not Car rasate. User Nates:. (839A6A28) Page 144 of 211 reasonable promptness,If appropriate„the Architect.:shall prepare and issue suppleniental,Drawtngs and Specifications in response to requests for information, 3.64.5 The Architect shall maintain:a:record of,s6mfttals°and'co ie4 Of'submiftlalssuppAod by the Contractor in accordance with the.requirements of the.ContractDoeuments: §3.6.5 CHANGES`IN THE WORK §3.6.5.1 t"he-Architectmay authorize minor changes in theWork that are consisteh i6the intent ofthe Contract Documients.and;do.not evolve an adjustment in'tlie Contract Suin tir an extenstotrof the Contract Time.Bi hacc t to' the provisions:of Section 43,the Arclritcct<shall.prt pare Change Ocdeis and Consttziotion”Change Directivc.s for:tho Dwncr's approval and exeeutroii in accordance With the Contract Documetits, §'310.5.2 The Architect shall maintain r000rds.relative to;changes in.the Work; §3.6.6 PROJECT COMPLETION f ti §3,6 6.1 The Architect shall conduct inspectio'rts to determine the date or:d res f'8u6stanti4l Completion and the data of feel completion;issue Certiflcates'tif SulrstantIal Completion,receive.from the Contiactar rind forward to: the Owner,for the Owner's review and records,written warranties,and,,related,documcuts'regtured'hy the Contract. Documents and assembled by the:Contractor;and.issue&final Certificate for Paymcnt Base l upott;a final inspection. indicating,the Work complies with the tequitpmcnts of the Contract DocuirYents,- §3.6.6.2 The Architeot's'inspactions shall:be condu..eted with the Owner to check'.co7lformat ce of the Worlr;with the: t requirements of the Contract Documents and.to verify the:accuracy and completeness nf.tl:e list submitted.l?y'the Contractor of Work tobe completed or corrected. 3,6.6.3 When the Work`is found to be sul stantiolly complete,the ArpOect shall inform the Owner about tbo balance-of the Contract Sum rewainiiig,to''he.paid the Contractot,,including>the.amount to b..e:retaitred t'rom, 60, k ContractSum,4f any,:for'final completion or correction of bo Worlt; f §3.6,6.4 The Architectshall forward to the Owner the fnIlowing,information receive. from the Cnntractar;,{l) consent of surety or sureties,if any;to reduetion in or partial release of retainage or;the mliking of filial payment,(2). affidavits;.receipts;releases and waivers of liens or bonds indemnifying the Ownei:against.liens,,and(3)any othet; documentation required'ofthe.Contractor under the ContractDocumomts.: § 3.6.64 Upon request of the Owner;and.prior to the expiration of ane year from the date of Substantia[Completion, the Architcet"shall,Without additional compensation., conduct a meeting with the-Owner to review the facility operations and performance: ARTICLE 4 ADDITIONAL SERVICES §4,1 Additional Services.listed-below are not included in'Basc Services but may be required for the Project,The Architect shall provide the 1sted Additional Services only if specifically designated=m the table below as the i Architect's responsrb>llty;;and the Owner shall compensate the Architoet:as provided m. ectiop 11,2. I El j (Paragr•aphDeleted) i NIA a (Table Deleted) §4,2 Insert,a description of each Additional Service designated in Section 41 as t1e.Architect`s respo#isihility,if not: further described in an exhibit attached-,to this document. NIA for this project. i, AIA Documelht 5141"!`=,2407(t'ormeriy 01. 1 M—1!I$7j,dopyrl9ht-1974]1876,19$7 t997`;rhtl 2007 by The Amerlcan insttlute o(Archlfecis.;All riolits Init: reserved.Vl14TiNIf,1R:Thio AIAe pocumenf;I' protagrid 6y li.li-,Cnpyrlght Law and International Treetfes,.urleulharlxrd tsprartuctlon nr s11at[]i:ijtlAn 4t this AIA®r)ocumonl,.'ar any poif[en of 3t,.d!ny resutf`1n severe ctvll and criminn{penaitlss,and w]!I'kie;proseC4tet1 to the,maxfmuwextenl`poaslble. g under the taw.This.document was produced IJY' software�t.12:41;A2.nn 4014712018 under t]rder N6,89770621.92 W.Ich 0x ires art 0 711 312 0 1 0,and is not. fpr resale. t User Notes; (3t3.9A[)A2S) j III Page 145 of 211 4.3 Additional_Services.amay b Towid atter:0cution of this Agreement,without itivalidating t;he Agreement.. Exceptfor services requed due-ta the fault of the.Architect,any Additional Services provided iti a..ecordi;nee with this Section 4-3!.:sl all entitle the At�chitccf tc con pe..usatiori pursuant to Section 11..3.and an appropriate adjustment in the Architect's schedute: 411 upon recogr0ing the ne4to pei`form the following Additional Sot-Vices,the Architect shall notify the Owner. with reasonable promptness slid explain the facts;find,circtnstances giving'. to the need.The Axchitect shall not proceed to provide thi fo.11owtng-services until Architect rcceixes, the,Owner's written authorization. ;1 Services necessitated by a change;it the Initial hifor nati6n,,ptoe ions instructions or itppravals given by the O.4vrielk',.nr'asriaterial chatage:ln the"Pxoject including;but not limited ta,site,quality, complexity;11id.O.Wher's schedule or budget#'or:.Cost of the Work,or procurement.Ot delivery method; .,2 Services necessstated by the Owner's request for extensive environmentally responsible design alternatives,stioh.as unique system designsr in-depW material research,energy i iodeling,or LEED® ceitlfication; ;3 :Changing or editing previouslyprepared Instruments of Service necessitated'by the enactment or revision of codes,laws or regulations of official;intepretations 4 'Services necessitated by decisions of the Ownernotretidered:in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or,contractors;. ,5 Preparing digital data for;transmission to'thc.Owner's consultants:and contractors,or to other Owner authorized recipients; 6 Preparationofdesign,and documentation for,alternate bidor proposal req csts proposed by the. Owner', J Prep attendance and:attendance at,a public presentation,meeting or hearing; 8 Preparation for,and::.attendance at a dispute resolution Preceeding or legal prooeeding,except where the Architect is party thereto; .9 :Evaluation of the qualifications of bidders orpersoiis prov.idingproposals; ;10 Consultation concerning replacement-of Work resulting flroni.flre or.other cause during:construction; crr ;11 :Assistance to the Initial Decision Maker,if other than the.Aichitect, §4:3:2 To avoid;delay in:the ConstructionPhase;the Architect shall provido the following Additional Services, notify the Ownerwith reasonable promptness,and exptain;the facts and ciiC.untstances giving rise to the need;If:the Ownersubsequeritly,d.oicimines that allot parts of thoseserviccs are not iequited;.:the Dwher shall give.proinpt. written notice:to the Arphitect,and the Owner'shall have nn further obligation to compensate the-Architect'for those services:. 1 Roviewit g a Contractor's submittal out of sequence from..the submittal schedule agreed to bythe Architect, 2 Responding;to. the Contractor's requests for information that are trot prepared in accordance.with the , Contract Wouments or where such.inforrhatlon is:avail:able,'to the`Cot Oactor iron a careful study and comparison of the.Contract Documents;fieldconditions,other•Ownernprovided'information, Conte•actor-prepared'coordination drawings,or prior Project;corresporidence or:documentation; ,3' .Preparing:Changc Orders and Construction.Change Directives that require evaluation,of Contractor's proposals and supporting data,or the preparation or revision of Instruments of Service; :4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evalu.ating'.substitutions proposed by the Owner or.Contractor and making subsequent-revisions to Instruments:.of Service resulting therefrom;or .61To'the extent the Architect's Basic Services are affected,_providing Construction phase Services 60 days after:(L)the date of Substantial Completion of the Work or(2)the anticipated date of Substantial Comptetion identified in initial information,whichever is earlier. §4.13 The-Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services,When the limits below are reached,the.Architect shall notify.the Owner' ,1 Unlimited reviews of each Shop'Drawing Product Data item,sample and similar submittal of the Contractor Init. AIA tlocumAnt a1o1 r" 20a7(formerly t3151"r 1897) Cnpydght a 1874,1978,1987,1897 and 20©?by Th®American lristltuie of Arch]lects A..II rights r<tsarved jf1lkRPtINC� fhte AIA: l7oqum�rit la proto9tad Gy tl 5 Copyright IAw and tnlrrestlonal.Tre4ttea Unauthariaecl reprcducf4an or dl:iirllas�lisin of $ thli AIA1 Cocurndtiti,or'any partfnn of It"May may'rsault t►e 06trar6 elute Aud criminal ponaitlae,"and will N prasgoutod to th4-tnaximurn extant PoMlbls under the:.lew,This document'was produced by AIA software at12:41;42 on 061OW61s under Order,No.6977062192 which Oplres on o711312016,'and le not farreeaie,, User Ngigs: (3ti8ADA25} Page 146 of 211 i 2; Br-weekIvisas to the site by the Architect over the.duration of Ihe;hroject clurmgrconstruction, .3 Three(3).inspections for any portion of the Work to:determine w. hetb er such:por#ion of"the Work is substantially complete in accoWagvc,With the requirements of the.C.ontract Documents. 4 One:(1)tidal inspection for;any portion.of the Woi`le to:detelmine::f nal completion and one year-end warranty inspection, §4.3.4 If.tbe services covered by this Ag`aotaxettt have:not been eon-ipleted`within; (24)months of-the date of"tl is Agreeraen"t,'through,no. fault of the Architect,extension of the ArchiWdt,'s services beyond that time shall'be s coinpensnted as Additional,Services, ARTICLE 5. OWNER'S:RESPONSIBILITIES §5;1 Unless otherwise provided;for.under,this A.glcomont,the Owner shall;provide information in'a timely manner regarding requirements for and-iitnitations an the'Projept,'including•awrittenprogram.wliich:§hall set forth the:. Owner's`ob�octives,.scltedule,constraints and criterta,including space requirements.and relationships,flexibility, t expandability,spebial equipment;systems and site.requirements.Withni_1 S.days ifler receipt of a written request from the Architect,the Owner sbail f irnish:the requested information as necessary and-relevant for the Architect to k evaluates give notice of or enforce lien rights. §5.2 The.:Owxier:sball establish and periodically.update the Owner's bud&-for the'Projt et,.inclgding(1)'ihe budget for the.Cost of the:Work as def ned In Section 6.1;(2);the Owner's other'.costs;and,(3)reasonable co'ntingenci'es related to all of these costs.;If the:owner significantly increases or decreases the Owner'sbudgef far the Cast of the Woric,the.Owner:shall.notify the Architect.The.Owner.and the.Architect shall`thereafter agree to a°corresponding; change in the Project's scope and quality::. §5r3 The Owner shall identify.a;rcpresenta(ive'autitorized to.act;on�flle Owner's.behatf:witfi-respect to the'Project The Owner shall;render decisions and approve the;Architect's submittals in.a timely manner in order'o avoid unreasonable delay-ii the;orderly and sequential progress of the Architect's services: §0.4 The Owner shall.:f irnish stit'veys to describe physical:cl aracteristics,legal limitations.and utility'locations for the site.of the Vroject,and a written legal description of the site;The surveys and:legal`information shall include,as applicab;[e,grades°and fines ofstre.ets,alleys,pavements and adjairtiag.propettyand structures,desigtiated:wetlands;; E I ad'acent ilrainage;.rights of way,:res#t7c tipns,easements,encroachments,zoning;.deed::restrictians,'boundasies and contours of the„site;locations diinenstons and necessary data with,xespect of existing buildings,,other improvements and,tiees;and infdrmation concerning avttilabl.e utility,services and lines,'both public.andprivati;,,above and below' grade,including inverts and depths,.All fire infotnation`on the survey shall be referenced to.:a Project benchmark. s § 5.5 The:.Owner'shall.furnish services bfgeotechnical engineers;which mayinelude but are notlimited,to,test, borings,'testpits,determinations ofsoil bea..ring;values,per;tilation tests,,evaluations of hazardous.materials.;seismic eyaluaten;ground',cbrrosion testsand resistivity'test s,includtng,necessary opt rations,for anticipating subsoil, conditions,with written,i eports and appropriate recommendations:• 54 The Owner si all cootdihate the services 76f its own consultants.with those services provided by the Archf'tect: Upon the Architect's request,the'Owner shall furnish copies.of the scope ofservices in the contracts'between the Owner:and the Owner's consultants.The Owner shall furnish the services,ofeonsultants other than those designated in this Agreement,or6uthorize the Architect to furnish thein as anAdditional Set. loo when the Architect'requests such services and.oemonstrates,that they are.reasonably.required by the scope of the Project.The Owner shalt require that its consultants;maintain professional liabrhty insurance. as appropriate to the services provided.. V The owner shall furnish tests;inspections find reports required by or the Contract Documents,such as struetural,tnechanical,and bliernical tests,tests for air:and.waterpollution,and festa for hazardous materials.: §5,8 The.Owner shall furnish all legal,insurance;and accounting services,including audidn$services,:that maybe reasonably nccessary,at any time for the Project to meet the Owner's needs and iutcrests, §5,9 The.Owner shall provide prompt written notice to the Arthitect-if the.Owner becomes aware of.any fault or defect inthe Project, rtaluding errors,omissions:or inc.ansistencies in fhe Architect's Instntments of Service: AIA Ooaurn ent Bio3?"»2807(fortrlerly 81,51?ry'—1897) Copyright®1974,1978,19..97 1997 and 2007 by7he Am.erlcan institute of Architects.All rlghts lnik reserved.WAi1NIN6.:This AIA'®gocumeni 16 protectad by ti.s,Copyright t aW end.tntarnalional Treaties.unauthorized"produatign or tiJelrlt�utian a; 10 tht,s AIA°Poqurna�,.o any pcAlon of it,may'raault;in seven.clyll and-criminal.peneill®s;and will be�proescitWd to thu r0KAtnum�a4bnt possthl0. under the taws.This document was produced by AIA.software:at 12 41;42 an 061071201.©under Order No:9977002192 whku Expires on 0711 312 0 1 8 end is riot for resale: User Notes: (3B8ApA25} Page 147 of 211 I §':510 except as'otheriyisd'provided to this Agreementhen.direcI communications have been specially authorized;the Ownet shall endeavor to,communicate with tho,Contractor and the Architect's consul tatits through the Architect about matters arisipg out of or relating to the Contract Documents' The Owner shall promptly notify the Architeetafany direct`cotnniunicat ons that'may affect the Architcct's:setvrces, §j5,11 Before executing'the Contract for Constrtiction,the'Qwna r shall word ate the Architect's iiuties,and. zesponsibilitit;s set fotth';in the Contract for Construction witliA e Architect's services sot forth in this Agreement; The Owner shaii.provide::;the Architect's cp" py of the executed agreement between the Owner and Coritaotot; including,:the Gcnd61.Condition3 of the"C.ontraat:for ConstrnGtcon: §:5.12 The Owtier:shall provide the Architect access to the P"roject;site prior to cominencentont of the Work and shall obligate the Contractor to provide the Architect access to;the Work wherever it is in preparation of progress.. ARTICLES COST OFTHE. §`6.1 For purposes ofthis.Agreement,the Cost.of,the Work shall,be,the-total cost to the Owner to con"struot:all elements of the Project designed or specified by the Architect Land�shall include contractors"general catiditions'costs, j construction manger's fees,if any,and overhead and profit.The.Cost of the'Work does,not include:the compensation of the;Architect�the costs of the.land,rights-d&way;financing,contingencies:for changes in the Work. or other costs.that are the responsibility of the Owner, §6,27he'Owner's Budget for the Cost of the Work is provided in Ii itiai Information;and may be adjusted throughout the Project as required under Sections 5:2,6:4 and 6.5,Evaluations of the Owner's budget for the Cost of the Works the preliminary estimate of the Cost of Work and updated estitnates of the.Cost of the Work:prepared by the•Architect,represent the Architect's judgment,as a design professional.Itis recognized;however,that neither the Architect nor the`Owner has"control over the cast of labor;materials or-equipment'the;Contractor's methods of determining bid prices;or competitive;bidding,:marketer neotiating.conditions._Accordingly,.,the Architect cannot g and does not warrant or..represent that bids or negotiated:prices will not vary from the.Owner's Budget for the Cost. of the Work or:fram:any estimate°of the;Cost of tile,Waik.or evaluation prepared or agreed to by tkc:Architect; §6,3 Inpreparing;estimates of the Cost;of Work,1fie Architect shall be permitted to include contingencies for design,bidding and price escalation,,to.determino;what inatertalg.'equipnieat,corr►ponent systems and types of construction axe^:to be included in'the Contract Documents;to inahce reasonable Adjustracitts in the"program'and scope of ilio Protect,andto irtciude in thi Contract Aocumettts alternate bids as.tray be necessary to adjust:the estimated Cost of:the,W:6&.to iiaeet the`Owner's:budgetfor the Cast of thG:Work.The Architect's estimate of the Cost cif:the Work shall be based:on current area,volume;or siini[ar'gonceptuai estimating techniques.Ifthe Qwiser' requests:detailed'cost cstiffiatittg.setvice_s;theArchitcut shall provide such services as an.Additional"Service under Article 4, §6.4 If the Bidding or Negotiation Phase has not commenced within 9D"days after the Architect submits the Construction Docuti'pnts to the Owner,through"uo fault of the.Archit": the.OWner's budget for the Cost of.the Work shall be adjusted to:'retlect changes in the general level of' .ices:in the applicable"c.ofistruetion market: §45 If at airy time the Architect's;estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work,the Architect shall niake approp fate t'ecommendations ta.:the"Ovrner to adjust the Frctect's size,qualityor budget fot the,Cost of the:Work,and the,Qwrier shall cooperate with'the Ar'hitect;in xtiaking such adjustiments. § &6:If the Owner's budget.for the.Cost of the Work at.the conclusion-of the Cbbstruction Documents Please Setwices is exceeded by the lowest bona fide bid or'negotiated proposal,the Owner shall A give written approval:of an.increasc In the.budget:for the"Cost of the Work; 1 authorize rebidding or renegotiating:of ilio Project within a reasonable time, ,3 terminate.in accordance with Section 9.5;, :4 iii consultation.with the Architect,revise the Project;program scope,or qualityas required to reduce the Cost:of the Work;.or :5 implement any:other mutually acceptable alternative. 6,7 if the Owner chooses to::proceed under Section 6;6.4,the Arehitecty without'additional.cotnpensation shall modify ihe.Construciion"Documcnts as necessary to comply with the Owner's budget for the Cost:of the Work at the. AIA Document ialotim—007(formerly t3l51 rN_19971 Capyrlglrt W 1s 4,1476,19a7,1897 and 2407 by The American Iristyute of.Ar¢hltecis.All rights. [nit. reserved.f Aft�11t1C;�,Thi$,A�A�=®ocume t to protegted b�1J:a copygght"t..w e st nternatlenal Trauliea Urtauthartae0 repioductl4n or dt lri0ut[on n[ )=l idle ACA.®tioo'invent,or.Orly portlon Of ft:may reau.It lir Aevera chtq and'criminal annitlae,and will 4e prosacuted to the'rnaxtmum extent liosalb�le under tho WO.This dacurnent'.was peoducad by-AIA software at.12:4142 on 08/a712Qf 8 under Order No.8977062192 which wlres:an 07Ii312018,and Is not .far resale, Veer.Notes; (389ADA25). Page 148 of 211 t e conclusion of the.Construction Documents.,Phase Services,of the b4dget as adjusted twde.,t Sec tjonW.6 6.1 The': u Architect's modiricationofthe Construction Documents shall bo"the Ifinit.of the Architect's responsibility; nder this: Article.G, ARTICLE 7 COPYRIGHTS AND'LICENSES §7:1 The;Architect and the Owtter'warrant that in;ttansmrtking Ittsti uments of Service;or any othet• nfornrattoii;,thc' transmitting party:is the copyright owner of sttch i.0 matipn or.has Permission from the copyright;ownex to transmit such infomatron.for its use on.the Project; (Ahe Owner and*c intend to transmit Irishiinfenis of` Service or any other mforniation or docutnentation:ih digital form,they shall endeavor to establish necessary' i protocols governing"such transtxrissions: §7.2 T1ie;Architect and the Aroliitect's"cobsultants:shallbe.'deeriied the at{thbrs and."awriers of tlreirxcspcctive, Instruments of Service,including the Drawings"and.'Specjt cations,and shall retainjill common law;statdtpry:and other reservedrights,including cppYnglats.Sulirrission or ltstributio oflristiunients of Sexvice..to'tireeto nial' regulatmy rggqirBmertq or,fl0r similar li.urposes In con" tion Mth tW Plojoct is not to be construod'd3 publi0tioT► in derogation of the rpserved rights of the AGhitect and the Arcbitect's caosultants., l.3 Upan execution of this A eemertt tie Architect ` gr , grants to the.Owner a nonexclusive license t4_pse the Architecf:a lnstruinents o f ervtcc solely,and exclu.'siveiy for purposes of, W. ueting,using,rnatntatning,"altering y arid adding to the Project;provided that the Owner substatittatly performs its obligations,including prompt payment of all sums when due,under this Agreement,,The Arch rtectshall obtain similar nthe, Architect's copsultants:ebnsistent;with this;Agreamont.The license gtanted undo this section por its tho.Owner to authorize'the Contractor,Subcontractors,Sub subcontractors,andmAterial"or equipment suppliers,as well as the Owner's consultants and separate contra4toys,to reproduce applicable portions of thei Instruments of SOY! solely and excfnsively for use inporfor"ming services ar constrrtct on for the Project.Tf the Architect rtghtfull teritirtiatCs` y" this Agreetnent for cauSe:as provided in Secttou9.4,the license granted in this Section 7:3.'sha1l,terminate.;. §7:3.1 In the event4he Owner uses the Instt•utuents of Service without retaining the autb ' of the Instruments of Service,"the Owner releases the Architect And Architect's consultarit(s)from all claims and,.causes of addon arising' from such uses,The"Owner,,to the:Extentpermitted,by law;further'"agtees to Ind .*l y artdlaoldharmloss(bo i Architect and its'consult ants frarrt;all casts;, d.expe"tises;ineluOhig the post of defense,related"to,cI..ainrs:at d causes p E ofaction asserted by any third person or entity to.the extent.such costs and expenses arise front the Ovtrner's:use of i the-Instruments of Service under this Section 7.3,1.The terms of alis Section 7.3.1'shall not apply,if the Owner rightfully terminates this Agrcemont"for cause under Section 9A. §7A Except ror the licenses granted in this Articie 7,no other license or right shall:"bc deemed granted or implied. under this Agreement;The Owner shall not"assign;,delegate,sublicense,pledge or otherwise transfer any lie 90, granted herein to another party without the prior.written agreemeiit,ofthe Architect:,Any unauthorized use.of the Instruments of Service shall be at the Owner's We risk and without liability to the Architect.Ad the Arch'itect's consultants. ARTICLE.9 CLAIMS AND DISPUTES' j §8.1 GENERAL 0.8.111 The Owner and Architect shall cogmence all claims and;causes of action,whether'irx conitraCt,tort,or. otherwise,againifthe other arising put of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agrecnmont*ithin the period specified,'by pplicablc law,but in. any case not more than,10 years after the date of Substantial Completion of the Work `The Owner and.Architoct waive:all claims and:criusos of action not commenced in accordance with this Sectia>a 8.l.1, §8.12 To Ehe extent damages ere coveied.by properly insurance,the Owner and Architect,waive"iill;rig 4 agairts.t I each other;and against the'contractors,eonsultatrts,agents and emplayee>t of the other for dot '&s,;exoept such rights as they maj+ha ve to,:fhe proceeds.nfsuch insilrance as set forth in AIA I?oerit lent Alb l-2007,General; Conditions of the Contract for Construction.The Owner or the Argil rtect;.a's.:appropriate,shall requite of the; contractors,consultants,agents"and"employees of any of them similar wa jvers'in favor of th.6 other parties enumerated herein. §8.1.3 The Architect shall indenaniify at d hold"the Owner and the Owner's'offieers and employees Harmless fli m AIA bdeumo"t 8701'":.-2007,(formerty E151 TM—1997),Copyright 4"1974,1970,"1087,.1997 and 2007 by The American 1nsi11uta of Afchtteets.All.rlahts: Init,: reserved.1N1 1iN1NG:This AIAO gocumen 1e prolnewa by U.$,copyri0l t LAO 0pd iritamatlonal1 nines,tlnauthoilred reoroductlnn or dwrib"utten of12 this AtA%ur�curoent or any port{ars or it:may reautt to severe.vivil and&Irninal penalties,a;td wllt be:prosanuted tp tba maximurn;.oxtent posslbla under the lava.This document wes.prpduced by AIA software*12 41,4Zon oato712g14 under Order No,:8977.Od2192 whicb.axpireri on ftMM8,and Is not i Trirresala. i a User Noies. (3139ADA25) i Page 149 of 211 x x and agaiiast Aamages,losses and judgments arising.tt•oin ciaims l ythird'parties;including reasonabi6.attomays'fees anti expenses recoverable'undgr applicable law,blit only to the jextentthey are caused by the negligent acts or otnis.sons of the Archi"tett;its,entployees and its consttltarttsin the performance of.professional services under this Agreeinet t The,;A.rchitegt's duty to indemnify the Owner,under this provision:shall be limited to the available proceeds of tnsimranec covcrage; §8.2 MEQ1ATIaN §8:2.9 Any claim,dispute.or other matter in question arising out of!or,related to"this Agreemotit"shall lie:subjeet to mediation aa condition pmeedent to biadingAispute resolution.If such matter relates to or is the subject ofHen arising.out of the ArcWte.ct's services,the Architect niay procccd In accordance with applicable law to comply with the liegn.notli e+or filing dead4aes'prior to:resolutiolm of the ins#ter by mediation's by binding dispute resaltittan;. 8 2 2 The Qwner and Aichiteat sk►all endeavor to`resalve s latiiis,disputes;:sod other matters in question between thein by tnediatinri which,urxless;tlio parties mutually agree oche wisei.$Stall ba a4mtntstered by"the Americart, Arbitration klssnoiatiorl.iri.accordance with"its Constryction;Indust;}+IVlediatiori Prpcedurpg in effect on tho;date of the Agreernent..A;regraest'for mediation s"liall be made in wrift,delivered'to the.other party to.the;Agreement,and. MM with the person or enti�+administering the mediatiiin::die request may be,made conctitrren#iy with the filing of a cottiplaint or other appropiiate demand.for binding dispute resolution bu..t,411 such event,',mgdiat on'shall proceed in advancp pf binding dispute resolution proceedings,which shalt be stayed'pending mediation for a.period of;60 days from the,date"of£liths,unless stayed for:a:.lodger period 1y agreerr{ent of the parties or court order,if att arbitration :proceeding"'is staj+ecl,pttrsuant to t>fis sec#ort,the;jiartte's.rtay+nattekltoless proceeci.tb the selection of khe arbitrators) and agree upon a schedute,.for later proceedings. 8.2..3 The e pshall share the;mediator's fere acid any filing fees equally.The'znedmation.shall be field in the place W the;Project slocat' 'ni'<tess another location is niittuolly agreed upon.Agreements.reached;in.rnediation shall be enforceable as settlement agtcements in ally court hav ng�ittisdi.ctioti thereof §.8.2.41f,the patties cio;not resolve a d sputo through mediationpursuant to:this:.S`ection 8.2,the method of binding disputa resolutiott;shall be:the following; (ParagrgpkDeleted) [ ] Arbitrati0hpursuant to Section$':3 of this Agrew) eot. [,X] litigation iiia court of competent jut isdict eA (�'' attier.(Speci£y) i (Paragraph 0.01.ted).. ARTICLE.e Ownel'faits w make p a mems-� 9 TE NA OR SU:VENSI(1 §_91 If tli" p y ' to thq,Architect in acc.ordaa6o with this Agreement,such failure shalt„}fie considared substantial noziperfgrn?ance;and cause for termiinatiog or,at the Archiwpt'S option,cause,for stispension of perfoiiriaztae of seiviCes under this Agreement,if the A,itchttect.Elects to.suspendservices,the Architect shall give seven days'written ngtice;ta the.;0"vyutar before HavstiiSpending.seritces,.In the event of a suspension,nf services,the Architect shall" e no tiability to;the"Qv+ cr for delay"or"damage caused the Owner because of such suspension`of setvlces.,.Befpte resuming services,the Arhitect'slialt be paid all,.sunNs due prior to suspension aid any expenses incurred:in the interruption and res.uii ptiott of the Arehitec#'s service$.The Architect's fees for the remaining services a id,thetinie sohodules:shall be equitabiyadjitsted AfA Document 13101?^`: 2087{formerly a1617m.-,1997).Copyrlghtd 1979,1978,1987,1997 and 2.007 by The Arh rtdan institute ofArchliects.All rights Init. 1660400,WARNIM,Tnla,AlA0,Doc0diP wt W pralecQJ 6Ca ted by. , pyrinfit, Aw and internatlunat Ttu;aliaa U. na}uiltaAZed'taprddgction or distribution of 13 thti AIA iiomay result to Severe 4MI wnd prfrnln acna[t1eS,and tulll a.'s proseoulexi to tfio MOxlenunf-extort ppasible- 1 mdar the law,This document was.produced by AIA software 4112,47.42 on 0816112.018 under Order No.6977082192 which expires orf 071131?919,`and€s not :tar resales �sor Ndt6sl (38990925) Page 150 of 211 k §Ulf the Owner suspends theTr9ject;the Architect shall be compensated,for services perfprmed°'prior to notice of such suspension.When the.Project is"resumed,the Architect sliatl:be compensated:for expenses tnctured in;the interruption.and resumption of the Architect'sservices.'The Arehitect's fees for the remaining services and ilitinie, schedules.:shall be equitably.adjusted. §93 if the:Owner.suspends the Project for.tnore than".9.{l cumulative days for reasons other than the;fault of tile: Architect,the Architect may terminate this Agreement byghting f 0t less'tlzan seven days'wtitteis notice; G §9.4.Either party may terminate this Agreement upon hot Joss than seven days'wfitten notice.should the other party fail substantially.to perform in accordance with<the.terms of this,:Agreement througli°no fault of the'pat ty initiating the.termination. §9.5 The:Owner<may terminate this Agreerrtentupon'riot less than seven days'written notiee to the'Architect for the' e Owner's;convenience and without cause; r §9.6.1n the event of tertriit ation not the fain#of tho rchitept;the Atclutect shallbe'compe"nsated'fill services; performed prior to termination,together with Reitubursable.Bxpenses tlien;due atci all Ternznation; xp6nsos as: defined in Section 0. F; P> §9.7"Termination Expenses are in addil l'to coinpensation for:the Architect's services and;include expenses directly attribtitable'to termination<for which the Architect is not Qfhe►wise compensated,plus an0moun Tor the -Architect's anticipated profit on the,value of the services notperformed by the Architect: E § 9.8 The Owner'.s rights to use the.Architcct's Instn ments..of ScrAcc`in the everit'of a term nW6n';of.this, Agreement are set forth in Article 7 and Section 11.4: E E., ARTICLE10 MISCELLANEOUS PROVISIONS k §10.1 This Agreement shall be govemcd by the law of the piece where the l'ro�ect"is located,except thatif the: parties have selected arbitration as the method of binding dispute resolution,the"Federal Arbitration Act shall govern I!; Section 8:3. §'19,2:Terms in this Agreement.shall have the same,meaning,as those"in Alk Docuttlent A20 1--2007;Gorieral Conditions of ihe:Contract:for Construction: t Bi §10.31he Owner and-Architect:respectively,bind themselves,their agents,successors,assigns and legal repmsenttitives to this Agreemertt.Neither the Owner not the Architect-shall assign'this.Agreement without;,tho written consent of the.other,except that:.the Owner.may.assign this Agrccment to a.lender providing'#Ir}gne g for the Project if the tender agreesto assume the:Owner's tights and:obligations under#his Agreorriopt; T 10.4 If the awner.requests the"Architect to execute certificates;the proposed language of such caktpcates shall lie 1 submitted to the Architeet fdr review at Ieast M.day. prior"to the requested dates of execution If the OWncr.requests the ArehitecHo execute consents reasonably,required to facilitate assignment to a lender,tiie Architect shsll:execute; all such consents.tbat are consistent with`this Agreement,provided the proposed eonseot 3s subtslttted to:the ; Architect for review at least 14 days prior to execution."Th'e Architect shill.not rte required to execute dertif €cates or consents that would require knowledge;services or responsibilities beyond<tlxe scope w th"isAgreetnent. i of a hilgparty against either the dIn this Agreement re error shall c et;to a contractual.relationsh p with or a"cause of actionla favor rd A 3 §'10.6 Unless otherwise required in this>Agreement,the Ardhttect;shall,have no fesppnstbility for thg discovery,. presence;handling;removal or'disposal of,,or exposure o£:persons us,htizardous materials or taxic!.sulss.t opsin tiny form at the Project site, §1016.1 The Client agrees,notwithstanding any other provision of.this Agreement,to the huest'Wentpermitted by, law,to-indemnify and hold harmless the Architect;.:its officers,partners,employees=and 8ubcoasultants(collectively,- Consultant)from and against any and.alt.claims;suits,demands,liabilities;losses,damages or costs lrtcluding reasonable attorneys"fees and defense'costs arising out osFor 1n"anyway cpniftled:with tho,;detect on,presence, AtA'ttn"cum..e.nt 81J)1 ik-2007(fotmeriy 6151"F 19971.Gapydoht a 1974,1978,1,087,199.7 and 2007 by The American Institute of Archltocts All rights !nit: reserved."WARNINR,This MAe.Dow"ent;le.protegled 0y lt,$ Copyright t.aw and,lnternatienel Trestles;linautt�ortxertraplroduptfort ar titsl 1ptitiori of 4: this kke Doaurinant,tie any portion of It,niey raiultIn aeVere oiv1l anrt rlminal,p nalilea,and will be.pruaeoutad to the inafturn 0*10nt possible s r., underthellaw.,Thls documant was produced by;AIA software aE 12:41,42 on"06)07126.16 under Wer ilh ,077082192„'whlph e8plrbs on 07!_1312018,,and Is r�ql for resale. User Notes; (399ADA25)'' Page 151 of 211 hand lingtemov.1,abatement,or disposal of any asbestos or hazardous of toxic substances,products or materials that existon,about.Or adjacent to the Project stte,whether liability arises under Breach of contract or warranty,fort; including negligence,strict liability or statutory liab�llty;-regulatory or any other cause of action,except for the sole negligence or willful ixtisconduct"of the Architect, .§10 7 The Architect shall have tie rjght to.include photographic or artistic representations of the design-of the Projectamong the Architect's pxamotroixal and professional matekials.The Architect shall lie given reasonable access to the cornpleted,Project to make soch'representations,However,the Architect's materials shall not include the Owner.'s Cott fidential;.or proprietary information if the Owner liar previously advised(lie Architect in wrattngof the specific infortnatioii considered by the'Owner.:to be cotitadential or proprietary;The Owner shall pxovide: professional Ores t for the Arofi,t.ct iia the'Owhees promotionif materials fat tho-Project; §90,8 lftlle Architect ar Owner receives information specifcally.designated by the:othef arty�as" 60dontial"or "business Otoprietary,"the reeciviog party.shall keep Such.:.!Ofniatton,striOly confidential and shall not disclose it to any oilier persort except`to(1)its i rmplayees,(2)those wlio treed to know the content ofsuch information in order to,perform services or.cansiructlon solely:and exclusively fox the Project;ox(3}`rte consultants.and.contractgrs whose contracts:include,similar restrictions on rite use of confidential inform. atioit.. ARTICLL;I'! COMPENSATION §19.1 For,the.Architect"a Basic Servrces descrtbod:undcr Article,3,the Owner shall compensate the:Arcliitect as follows: (Paragraph Deleted) Compensation shall be:Ho yly Not to Exee A$206;390:00. Said fee to include all consultants/engineers along with any/all reimbursable expenses Building Survey/Assessment is due.February 151,20 1:9. Attaclted'i7s Exhibit "A":Is copy of ar g1.tMI C proposal datod May'3, 2018: Services available to Olvner.are: • Custom.prioritlzation approa:cla that incorporates engineering;planning,and ftiniling expertise to outline recom6ended impr6Vcl eats ranked Rased on.eoSt,lramdiacy,and range of time in which opportunitles should be addressed. • Compw enslve.and well.-organized summary.of assessment findings that facus.on.Press_reference:imagery, site aird:.assesstnenkflndings,and relevant City:data,supported by rmIltidiscipliztaty teaiu,xricI ding a. .Facilities Management and planning professioiia.l with 30+years'as'dtiector of.cara pus facilities. r Focused solutions custorriized:to community needs backed by an intimate connection to:Waterloo and understandiang of Gity,permiding and facility:re.quiremeats,allowing iSG to work nimbly throughout--the ;process and offer:detailed'recommiendations that comply with local code ordinances, • Integration of 3D,scanning,drone;and other uniiiue survey/assessment:methods that will provide more than Just imagery,but rather iii depth,layered visibility into current aped future.needs. 11;2 For:Additional SeMces:designated itt Seetion 4.4 the Owner shall-compensate the Architect as fellows: (Paragraph Deleted) N/A AIA oocum.ant 8101 TM^4007(fornierty 51517$1—1597) Copyilght 01974 1978,,1997,1997 and 2007by The Antencan Instituto otArchitesta All rights Inst, reserved,WARNIN0:`ThisAlA4::Pocumeht is pProtOOR by U i3,.WWIaPtt. aw an;d to;eniallanal Treatim Onauthorized.reproduct[on or dfetribut[an of 1 r� hits AIA9 tlgaur►tont,arany po lOn of it'r .0y rea�flS in xavere:alvil an&criminal partaltids,.and Will he presidutnd to tho'nexiinti t'extent possible j u9dar the.Iew,This dncumentwas produced by NA toltwar_s a_t:92.41:42 an 06107 MO.under.Oider NO.8g77082182 which expfies an 0 711 3/20 1 8;and is.not forf(�sa1a; User Notes: (3B9ADA25) Page 152 of 211 i §11.3 For Additional Setvices that may arise.during the course of the Project,indluding thost,ttndoi,Seotian 4.3,the: Owner shall compensate the Architectas:follows (Paragraph Deleted) NIA §11.4 Cornpensation for Additional Services of the, Arc.hitaeVs oonsultants when not,Included m'Seetion 11,2 or 11,3,shall be the'amountinvoiced to the Architect plus apultiple of one and 1151'10, 0, (1,15 ),or as.otherwise stated below: f l: Only.if the Owner requests work;of'consultants outside ou ..ptoposaf sc'ope � I §19,5 Where compensation for Basic�Seivices is based on a stipulated sum or.pejrcentat e of the Lost"of.tlie Work; the:compensation for each phase of=services shall as follows: (Table;Deleted)'. 1 F N/A (Paragraph,Deleted) i §11.7 The hourly:billing rates for.services>of th6 Architect'arid the Architect's consultants;if 00yi AN sqt forth, below.The rates shalfhe adjusted in accordance with the Architect's and Architect's consultantsr ormal.reviery practices; r s (Paragraph Deleted) See Hourly RH(&Table marked.as Exhibit"B"'attached, (Table Deleted) a 4 §:1,1:8 COMPENSATION FOR REIMBURSABI E.'ExPENSES NIA Reimbursable Expenses;are iu addition to compensation for Basic and Additional Services and include E expenses,incurred by the:Architect and the Architect's consultants directlyrelated to the Project,a5 follows; (ParagrOP&v Deleted) i §11.8.2 For ReiinbursableExpenses the compensation shall be the expense"ncurrcd by the Aiebiteot and the Architect's consultants plus a multiple of one and 15/100' (1 15 .)of the'expelises incurred. See .1. N/A 11 $ I e, i. j. AIA Document$1017" 2007,(fbrmetty 81517 —"1997) Copydght Q 1974,1978,i947 1997:.$nd 2007by The Amoricen lnathute of Archlteots;All;lghta: ;. Init, reserved.WAHNtNq:T.hle AIA .Daauriient is protaelod by u,s Oopyrtalt!l,aw end,Irrlarnatlonal Trs�tias unautilturizad{aprt�slualof�ar dltjltlullan: 16 this AIA®pncwhsnti or any.Odrthin o4 it,'ersy result in asvero'civil a 0 Ornlnal p4riaiiiss,"snd .01 be prosscule�t la.11l@ insxiinnm silent passlple 1 under the lava,This documsnl wes praducad by AIA software et 12:41 i42 on`06107/201f1 under oriier lJ9•;0977062182 which expires an;07113T2098,and is not for:.msele• User Note..s:. (3B9ADA28) Page 153 of 211 4' §.1 1.0.COMPENSATION FORUSE OF ARCHITECT'S INSTRUMENTS OF SERVICE if the owner-terminates#lie Arohitect f6r its convenience`under Section 9;5, or the Architect terminates this Agreement tinder Section 9,3,the Clwtzershall-pay a.lioensing'fee as.componsation for the Owner's continued:use of the.Architect's Tnsfruments"of Service solely for purposes of completing,using and maintaining the Projectas follows' §11.10 PAYMENTS TO TFEE ARCHITECT §11.10.1 An initial paymeirt Qf ($D 00}shall be rriade tlpon.execution.oftliis.Agreemetit:and is ihe.mininmum payment under this Agra''e.tneitt.;It shall lie credited to the Owner'•s account in the final invoice.. g 11,10. Vn)ess otherwise:agCeed,:payrnents:for services sliall'be made monthly in proportion.to services performed. Payrnents are due and payable upon presentation of the Architect's invoice.Amounts unpaid .thirty(30 )daysafter the invoice date shall bear interest at the rate entered below,of in the absenec'thercof at the-legalrate prevailing from time to tinle`At the prinoipal.place of business of the Architect: (Paragl aph DeleTed) §11,.10,3 The Owner,shall not withhold'amounts from the Arphite.Gt's pompe,sation to ainpose a penalty or liquidated damages on the':Architect,'or to offset sums requested.by.or pa d.to contractors for the cost of change$it! the Work unloss the Arohitect agrees or,has been found:liaabto for the amounts,inti binding:dispute resolution proceeding.: 11.10A 10A Records Reitnbursalife Expenses,expenses pettain ug to Additional Services;and services performed on the basis of.howly:rates shall.beavaitable to the Owner at mutually'convenient tithes. AATICLE:12 SPECIAL TERMS ANO COND1TlONg Speciat terms arid'Obtidiiipns that modify[firs Agreement are as follows, ARTICLE13 SCOPE,WTHE AGREEMENT §13*t ThisAgteement:represents.tha.entire and integrated'agreeirient between the Owner and the Architect and supersedes all.prior agotiations representations or agreements,either written of oral:This Agreement maybe. Amended only by wiitteri.instrt Ment signed byt othOwncr and Architect. § 112 This Agreement is comprised of the.following documents listed below: .11 AIA.TDoeinment BIOVLr2w, Standard Form Agreement:Between Owner and Architect 2 Exihltiit."A"copy of ISG proposal;to,city of Waterloo dated: May 3;2418. 3 Exhibit"B"copy'df f Hourly.Rate Table. (Paragraph,L?eleted) A!A 1]ocument 9101?" 2007(f.9rineriV,9151*" 19.97) Copyrlgh!®1 74,197a i 1987,1997 and 2007 by The American lnstituta of Architects AI[rights ]nit recurved.YYAffNll��i:;1 fire ACA�a7oaurna l.la pgQtecxed hy.1 51Ca��rrl h!(nw and tnlarna�Eannt Trentleffi.Unaushnrtzud:repruduatlon ar dEatrihutia.n of 17 uns AI ha oo heot, f ony. aelQ oducsd by AIA statin s'evelm 12;4Aland an drorimtnat penalties,and will be proserauted to Ihs;maxlinurre extent pnaalkle w 1: pi 00I0712018.urtder Order too,x3977002192 which.expires on 07119!2018,and.(0 not fat resale; User kotea; (3B9ADA2.5) Page 154 of 211 f 3 F (Paragraph Deleted) This Agreement enteredinto as o€3he day and year first' nhcen al bye: OWNER AR ECT' », • l - . Si"nature (�i .rattle e uentin'M,Hatt'Ma or Tim" 'VetheydO,PE' 'ttncipal — — ` '. (Prf;'tt d-;t�unre;a►d tithe): '(P,inted:came and title) .: I, i i 1 a P f E 'k I I x AiA,Docutnent B101 ' 20o7&0Terlyt01 19071 Oopyrlght O 1974,'1978,1987,1997 and a007.be .Th ;Amef e'l .)Inetllute of AtchItaatsAll rights' � ZN:.., by E Init. reseryed,WARNINp:T1 li AIAO ttacumant fie profac00 byU.B,Cnpyr tthf t aw and intarnet{cnel Trnafigs.llnaWharf wd_rbp>odtictlun ar dfstrinulian uf: this AIA®,l cornent of any partlan otit,'may result"[ts aevsie civil and critnlnetpQnalttos,and will ba,pTdsecylerl ta.the;Inaxfrrtum;.aztentpo.salhlc' I tundortheiger Notelaw This document was produced hy;AIA sofiwaie at 12:41:42 art`l)0112014 under Order Na.8.ff7.0fS2192 Whlelt;explrys't�n: f qI2 18,)an is riot i t far resale. I. Page 155 of 211 5 CITY OF WATERLOO . BUILDINGS SURVEY STATFMFNT OF ntlAt..IfICAI IONS 's g 1 f is A c i' c a k SII& 5. �i I f Page 157 of 211 p BLACK HAWK. SPRINKLER BUILDING BOATHOUSE BYRNES'PARK POOL Q OARNEGIE Ai�NE?{ CEDAR VALLEY:.SPOHTSPk rs- is w � WATERLOO CENTER FOR THE ARTS' 'CITY HALL ti* FIRE STATION#i n FIRE STATION 42' .: FIRE STATION-#3 e FIRE STATION#4 t FIRE STATION 0..5. r FIRkSTATION#6 �i GATES PARK CLUBHOUSE .GATES PARK POOL HAZARDOUS MATERIALS: TRAINING CENTER " .. IRV WARREN CLUBHOUSE V LEISURE SERVICES OFFICE ti LIBRARY POLICE;IVIDENCE ME STORAGE BUILDING t� POLICE SHOOTING RANOE PUBLIC MARKET q PUBLIC WORKS RIVERFRONTSTADIUM ` n, k6X SOUTH HILLS CLUBHOUSE: �. UNICUE YF VETERANS MEN40RIAL HALL WASTE MANAGEMENT' YOUNG ARENAi: Hill Page 158 of 211 k i E f C l 5 f 5 Page 159 of 211 TABLE OF CONTENTS: FIRM PROFILE PAG'FS 1 --2 E E TEAM QUALIFICATONS F?AGF,S 3-9 { i RELEVANT ;PROJECT EXPERIENCE j PAGFS E0-1 i i PROPOSED PROCESS PAGFS I7-23 Page 160 of 211 g Y P' is p t F �i Es. is li I i; C 4 T. Page 161 of 211 A'Y 3. + STRUXTURE ,NCDHL A'ADE.R.SON A1 `F,_A&0,N0INICs /OM DEVE1 Opi�117��]T DIREcT(__)R % A T STKEET W A TER 1-C)Q. I A 5 0 7 W 9,29 }366 RP: STATEMENT 'OF QUALIFICATIONS' FOR-CITY OF WATERLOO BUILDINGS SURVEY WATERLOO,: IOWA Noel, As the City of Waterloo proactively plans for capital expenditures~ ISG sand StruXtureunderstands the City seeks a firrn to assess the condition of several:propertiesi.and:to quantify maintenance-.and component replacement requirements, This is a critical endeavor, as healthy and Ainctibnal buildings"that promote i an excellent environment in which r to work:and'clo business are needed to continue to support City residents.ISG and enjoyed Walldrig.through these,.facilities.located:in our own bgkyao,and are eager to offer our multidisciplinary farilit t", i' the the ,y assessmen expertise as:a.dedicated.partner.and a&o.catOj providing City with a comprehensive view of current rent stateof City facilities and,opportunities for futu're improy6ment.. 'COMBINED FO RCE 5 + M U LTI 0 I.S.0 I P L I NA 'Y SOLUTIONS ISG and StNQure W6an extensive backgrouhd:.cond.ucting facility studies consisting of both City space.evaluation.as well as identifying physical characteristics related to torrent building conditlon5.:Since1h6-1wo fii-ms.joined forces in January of 2018,we now offer strengthened services backed bymultidisciplinary design,engineering,planning,and environmental expertise. In-house drone,aD Scanning, and visualization services also.allow our delivery to be efficient,accurate,and cutting-edge. Capitalizing on our synergy as.becoming one firmi ISG"will conduct a Ahomugh assessment of City systems,heilping staff-identify beneficial project prioritization and financial.planning 5trategies.What separates a unique custom deliven' ble From an average assessment is the ability to do more than Just look at the surlace leyel,cobditiohs,Througli a,mpItidisciplinary lens,I$M team"of engiheers,architects,and ,project managers will work in dose.rollabor#(ion with the City,building users,and other Jdgntifle�d stakeholders throughout the entire project process to.integratO current and future needs,and conditions with;cutting-edge technology that will aid the accuracy;and,depth of Ahe report.TogetherISG, and StruXture"are eager-,read and-committed to leverage our complementary services and.experience as a -unified firm,teamby providingthe following advantages: 0 Custom'priorkization,approach that incorporates enJneering,planning,,and funding.expertise to ouMne recommended improvements ranked based on cost,immedlac'y,and range of time In which opportunities should b"e addressed. * Comprehensive and,well-organized summary of assessment findings that focus on cross reference imagery;site and assessment findings, and mlevant.:Cky data;supported by multidisciplinary team,including a,Facilitip$Management And Planning prof.essionalwith 30+years as director of campus N6.lities. 'of - Focused solutions customizedto:community needs backed an intimate mae conne.. ionto Waterloo and undorstab t ct, hdi City permitting . .. ng and facility reciOirements,-,alldw.ing ISG,to work nimbly throughout the process and offierdotailed recommendations that comply with local code ordinances'. ............. ................ ........ ............. ............... .......................... ........ I14 EAST 4TH STRFET + WATFRL.00., 1A .50703 + 5 + �1VWW.,15-GRP.CC11 Page 162 of 211 z R S; I A ki k h f E. E G f 1' 1! 1'. Page 163 of 211 STRUXTURE Integration of31 scanning,,dronei andpth&uniqde.sukv6y1assessment methotbatwill prov!Oe more than Just imagery,but rather in-depth,layered visibility intourreht and futur&needs. M6r6than just reporting..thdbasic% I$G looks forWaird to proyidinga comprehensive, insightfpI:assessment that'%Will act.as a qri#ical resource for the.'City and.growth sWkoh6lders.We have Pr.ov ided an outline of dUtARp ro,ach In the following pages,along with'a snapshot of recent 4401.ity planning oxpen'e:n'ce,;W. e loqk forward.-to providing resp6nsiviservice and focused solutions in support of the:OntinuAon o.f.0'strong toture for the OV of I Watia-floo, Sincerely, Tim Verheyen.,PE Dan Channer,AIA I'lincipil Piincipal and Senior Architect ............. .......... ......... ............ 3 1 4 'r EAST I-T-H STREET + WAURLUO, IA 507011 + :3 1 41 5 + WW\A/.jS-GRP.C-OM Page 164 of 211 . n ' v F. Q. S r e i c i i s ii c P 6 i s �fy 4 E ✓ • 0 Xi 3 9n p Page 165 of 211 ISG has a;itch li sfory, that extends over 40 yews,.of bUilclih. tr,fisting relationships with clients,stakeholders, and the community.Asa multi disciplinary Ohn that is 100 percent owned by employees,. ISG'serves numerous markets and 'fosters strong collaboration between`all disciplines providing clietrts a.diverse knowledge base,high level of creativity,. As' of January 1, 201:8; ISIS has and broad perspective,ISG`s'business;philosophy is centered around building'relationships, 1Qined 'forces with the reputable tr anslaLing experience across..synergistic markets 1 the advantage of partnersi :and architecture and interior design firm, constantly striving to add.value;to services by seeking new:and.o-eative technologies, S.tru?Zture Architects (SfniXture). professionals, and ideas, ISG's flexib'r.lity ff a.(4es it possible; our focus and innovative StrirXture will continue to provide custom solutions with the rioted solutions-rriake It.happen,. adding backing br=ought forth by ISG, "ane; of many great reasons'why we (SmiXture) joined forces with ISG was due to the fact that we are :not bound by geogr a^ or seriices'when we need to support ' clients, With a one firm mentality,. we are ible to 'offer full, multi drscrpiiniry and market solutions regardless of numbers .within our office'".states',Craig Schwerdtfeger, AIA;ISG Principal,Senior-Architect. `�l�rrf_rci,rk�crl "However, we: are deeply cominitted to.the COMMunity Sind find the opportunity to Eyring in talent 0,91-9.(Ather areas inside and. 5 E R V I C 5 outside.of the:Shite truly un que;'I notes Craig: AR( HFFY7JI_ T €lr:,r>;Ir,FIRING 'R.f+rlFit�N -Irkr]—AL P AINI' INCi f:7l,inv x - q, PJrai 11.i% f ikl:r�lr I,;a !I•}i m31r;1 Li, ',i$1MURE. 4Jv,, it Irl.-r, ,[rl i:Ai 14i:'rr 1�4� tri€iari,rtllusri= Page 166 of 211 w FIRM PROFILE z E 'IOWA TIFS. s ISG's expel ience:v;?ati{ing;dii ectlj with aria n7ut)ici al cl>er�ts has given aur toa11 val�rable. &I TY O,FIr ia.G:L l� 59 O V E insight rnto.the:spetifc he dscities'and coinnlunities requrl ;..In ad.clition 1SC'has woiCed Eagle Grove,IA witIl low�a p7r tners across rt74ltiple drsciplIhes, iriclod ng S0.0 s,end ReCr 'ation, Civic;and Culture, Public Wails and Govel-Ment.This hr oatl expet7ence across nnaii«Es loads to. C!T Y OF WEST" Foci rsed soliltrons when assessing a_wide rangeof City,burldig5 that includes,fit a stat'rins D S M `l N C S Byrnes pare:Pool,:C6dar Valley Sportsplex.Waterlb.o.Center`far the,At and Veterans West Dos.Molnes,IA, Memorial Hall,A snapshot of such clients and partners`is'.outlined along:the tight side of CITY OF 5.1:0 UX' C I Y' tills:page; Sioux City.JA: RL.ACl<': HAWK Cb.U.N.TY Y'H A Mterlbo.IA 5AC CITY OOQL V Sac>Crty IA, �c'3:c11Z!1 LAKE. CEDAR f AI L Q WATE9€ Pu,f3LI,G'`L18RARY � Cellar Flks;!A•. S TOM LA K:t FIREOF.PART<MENT Q`LSC f'i C f�, I I: Sto-hri Lake,;IA W.AT,�RWQ FIRE 1 STATIb.(*i �2 � 'Waterlm A. NC]RTH It WA: JUVENILE l DEVE' .:0, CFNT;E, WatedooJA !a r i I. J i is d s 4 ... ..... .:. k is ° iilThn7 �y�e,. i 'WaictEdn r No-�s �Y. 4. �WiCLYE s x C Page 167 of 211 a .. DIRECT UNDERSTANDING; -Whether thr�01,lgh:renovation Qr new d,sign,theISG and SimXture:'team has.completed woi k iii mem than"a Ehird of:Uie.6LAdings can the assessffiw list fQr'thls survey,This'intrmate;Eamht*itywith Citj-:owned bpildings and-lhe'irsystems wil[lead 1o.more streamlined assessments. with,a I tker ynderstatiding•.01'.0laportuhities for,efGsiencies and cost:savings; In Addition,a:local presence":will allow for a tine pal-Lie i ship a.:pproach:ind race,-toface Mectings.a"s peeded, BUILDiNG:S S-URVE1` AL[.G ME.N.T I : UNOERSTANb, CITY N E l D.S Faculvcs Management la mer Kewln Hildeb,-AnA will waSls through e:ieh �� " oftlile.bulldirigs ind porfdt'ri1..pre4 1 fiissm ne,nts,noting any arens,pf"eonccrn ` rNow ':. This,w€Il proiidw.etihanced eF€iderlcy vhen discipline;leadets pe&i ni:their ti�sesstttent5. 2. PI3,I.:ORITl: I I.M UsirtGs tried"and true priority v�nk�n cherti_t in additinrt to cpUandrhina With city 31<0to eleke,in€c+u'what rows"bels are riios(inipnrt of to"Waterioo,",15G will nafpci-ato .t ivikontap fol•the"N(ure. 3 P,CTCRI`7INE: COSTS` By using€n-houri cost estimi<tioh GXpertise anc�€nC rligrating any dicta or sysEetns used by the City.ISG will provide an expendttvt e pim that t an be sorted by yeti,systern,'artd.p igdty- Page 168 of 211 TEAM QUALIFICATIONS FOCUS'ON WHAT MATTERS MOST One ofthe greatest advantages of woMng'with ISG is:th.e peace of'mincithat.Qur recommendations will.align w€th:the hill spectrum of facility systems Without this multidisciplinary expertise,:even simple changes to a fac€iity or site can.have unforeseen effects on ether elements of'a space;leaving gaps.in. evaluation and:surp—s:..urrng'improvernent design-and''construetion.With an oppnrtun tyto want with the City to review current systems across multiple buildings;our team will approach evaluat€oris armed v it..this'added p&spect€ve.. CONTINUITY + Btj1.( 1�f,NG C�qE; RELIABILITY IN B UILOIN.G- + PERMITTING SYSTEMS REQUIfi KE T'S .., Tlie overall:phys€cal conditio€i' ISG is'extremely farr�€liar'and .of each building.and supportive verse.with code r equiiments all infrast€uctLWQ will be fuily,evaluated in „ patent€al a ervrorle'headaches l: 01,06-to develop a qe inirqul s6f.pf I:. thg tan rest It f-QM only basic; recommendatlons.,IZ will,investigate surface:level analysis,;With civil critical systems-and components of engineers and environmental each;0-uctu€e's'she;and associated scientists in-house;the review inf€^ast€t€ctu€'e ensu ii g'maArnUm team has a;detailed'eye forsite' continuity and reliability in all solutions and infra ructtire needs that,can posed:: mpact'future Lode grid perrriitting 7. requlrernents. PROX'I ITS' LIS.TENI'NG +' TRUST RESP ONSIVENES:S: ISG's foam operates wftl the With an-.office location in Waterloo; 3 understanding.that feedback:fro€`n ISG.has the:ability to.meet face- everyday, mors ofthe space is cr,iticalAo to-Face and eff€cientlyrevrew each. assessing building-effic€en.q and offering fac flay:This closeness cuts down. recommendations that guide the,"City to a on travel times;acid cos#s;reduces positive Futi ii•e, oppa tunity W commurricatlon' gaps,and peovides a Gty partner 9 that will truly be presenf and aatteritiveto creeds, i COST ESTIMATING + FU:N D 1 N..G' Implementation of changes will have.a financial Impact.Some.changes may yield.a financial savirigs through operational efficiencies; and other changes maY.require an investment of'capitat:dollars to maintain andlor improve.facilities ISG will work with the City to identify financial impacts to potential changes..and.tQ,determine approx€mate.mv€ngs opportunities and/or investment needs for various: apt ons to be considered; In addition,lSG's::fund€ng:expsrts can help-identrfy`potential grants acid programs to:assist with,any needed' improvements: PAGE I, IS.r;'+- 5TRUXTLFR1- Page 169 of 211` 1 TEAM QUALI.RCATIONS, 1 1 DESIGN PHILO50PHY 156 has.been,built on a°model of service to our clients:We are based on the premise that although we possess strong:design skillsin many building types each:project is individual to that client, and:deserves our full attention in understanding their goals; dreams and { requirements.Careful listening:is askill we find in short supplyby.manyof our competitors;but truly listening and understanding:is the base fotandativn for an:excellent assessment.'To do so,ISG works together to leverage, "sharers`uliderstanding of tha asses5men#s goals:when de.6elopil g focused-solutions This process:emphasizes the need fot=appeoaching ekh site as an inter-dependent.collection of multiple facilifjr improvement efrI ds each of which directly contnb:ute to th'e quality:.of a•compeeh.ensiye,report: COLLECTING 'TIr. -11 RIGHT DATA In'brder for a F'rItity assessment to be useful to the.City,:hrri€tst Include ail the data fields the City sues:ISG will'mview the data fields the Ciry uses,identify'aiiditional needed:data fields,and refine and customize sif6vi sit cheddists to`capture the appropriate information in the requested timeframe. CREAT[NGA;'fVIN6, QOCUIuIENT ISG.undetstands that,.report formatthat canbe easily exported into Ncel[66tip4and.lntegrat on with existing facility management systems within the City will be-critical I for future use,ISG will work witfs::the City'to make sure bur report fbi'rr€at:a(td data'llelds meet the City's needs; E)MNIN'G CU OEF FOR R.OAllt VS-. RERLAGEMENT 15C, will woitC.with the Oily.tq deisrrriine a cutoff amount fnr tepairversus:repigenient when it'cames io Citybuildings and facility equipment.Defining this number ahead of culla will help justify'wsts.when needed; E5TARUSHING PRIG"RITIE:S: ISG understands that reports will.be used-far decision making related to capital planning and defarreO,mainterlance.expenditures,which n*4?rns recommendations will need to.be ctearl rlortized.f?ur3n the:Icic>Saff meetin ISS:will review and:define priorities for tltc G y P g g. p' ity,which wiil'then be translated into priority charts throughout the report. PRIORVY' ISSUE Dp5CRIPTION Life 5afery AS tYpkgliy noted by Fu?tklarshafl/01e501ety.P000A LlttelaitCrharaK+srtarrzarralfcmtl�t �t ft�curpr�asrarmdsausedamtuf �r�idsFe shtitrr Areas that da not meet the smote health ce le€egtruerCtents Mechc€�caf systerts tha#da riotcurrently stxripy-with ASf IftAE'8tandardsdie gn err a Health fifth piiorrry Noweve these upgrades ore notrrrandated and•wauIdnor be recryrtired unless ad€ersuDstan6al war(c€s¢eing da,€eta tfte iciliryand systettis rn quesdan ' ' ; C �i p a�tar€?s tfa mTts ae om 7etet�ka affa access iii .ia !! "Pt�ti[oiyx�t ttgt eq Y rtPe �at��t (�iP��€?fdtrrg` HaL.Materla�s Ctems tHut pose¢sign€(Icant lritpac#.to bttirding pccupaF€Ls ' Deterioration. hiptediif or system khat curieriify j€tnctfans but wiB require:reptgterrrent or major maintenance wrthrn jive yeat63 N x Lc1� d�l�Er � aut� rt�e +� re�n ... l Flaz,ffia terlals... Re*wj::isj'items gfiik ed by other changes accurtinglit Pnonty Z ���lth�,.` zlr(c�degtztik�Pa7ti���dtrt�vettt2latfale n�rtrlc5fi a�uPub��rtt'a�grw"teGarens forfsfn,�a��q`t1i?k+�u��ttla�ars, bnergy Item results fn paytiocfc in more than f q yearn I-�ealtit fterits-ff€gtdar€atReatstate:Health-mdelrequiretr€eryts D ......ration; q!or system currently[uv€ctlans but wiftrequire r placemenC ar mojgT mi*terigr€ce in 6-10 years Haz..Materlals Remavaf;p(tram-blrectedbyotherchanges:otcurringtt€Ptiarf ; Aesthetics item which Impacfs the visual envlmrinent I�az l"iaket'lafs .ftet�€oval'ofrtemmsajctedbyatherefiiangesnramngitPrlonty� Accessibility It wltr<h'.do not meet tui1 requirerrtents of f0erdl accessibility guidelines. CSG + STRUXTU:RE.• (SAGE S Page 170 of 211 TIAM QUALIFICATION.S. CAPACITY:+ ADVANTAGE ISG is eqprtio leverage:the.unique strengths and experiences within 0L11-:fin-nt0:the benefit ofthe:City b6ildings projedi'n 6rderio.provide 1661 and.innovative services::Collectively, 15C,+ S.tj-LXtqre form one tearn,and this synthesis will help ensure..transparent,cammunkationi accauhONR�.,and an ib-depth Wildings review;The,s neiV in the combin(�d project c delivery rnyapproach will akc:!-ollahorAiowsearnless, W � - Iead rojec and I a More successful 0 t overall.;The below djagram.1 ilkfsVato�jhel projf�ct JeAdej7s.hip ij,E�xportis&imsirnilar pi-ojectsacid.facilities.Olahril.rig,a:s:well aslhe,multidjsqpli6avy team ofdemgnq'-s, Ojannef-s Wh6 Will assist irith I ensive p compre I audit of City buildings. PROJECT LEADERSHIp FULL SYSTEM PROJECT RISOURCES Tim Verheyen,PE KqVio HildebrOdt Arnanda pu-6s56—pwcrst I j 14oji tj A Llan Cha.nner,'AIA P!mciri,o llr_; jqliti(,I fi1ne Hiller IDs:C 11DA MikeNe json,PE1.1 Bo4 MkOls' PAG,E Page 171 of 211 + TEAM PRINC[PAI With inoi-e.than .10',years of,civll engineering experience in project managernent and civil engiiieenng„Tim .. focuses do r►ifr��strticWo and;engineering desigi.s that s ppni "commuhity.advancement`lh addition#a le'dsng tEie civil.engineerrng-team at ISG's-VlLaterloo office,Timbangs direct expertise,in land:development planning, bummercial bite design, and transpartaticin studies; cirri will serve as'jsi7ncrpal in charge for"the:VVaterioo gs survey proleo;coordinating across disciplines toichievetimely,and,c eative solutions. E:1)U:CATI:Q,N Bachelor of Science in Civil Engineering; Southem. Illinois UN. isity'Edwaidsville - Edwardsville,IL e ,H A S I.5 A.'R_E,Ari Civil Engineerint, 5tormwater Management,.Connectivity, Leadership,Oversight i DAN CHANNIR. AIA PRINCIP"A,L ANIS SEl�t-1C?ft �1RC:H'ITECT A:licr;nsed architett Dan is aOVely"involved in all project phases from di awing tcs client management.With at) I open m�tnagejnent style Dari meets r.:egularly with dretits and:project teAins to review goals and milestones, His`aCtention't6 detail and.cor nmuniratian skills make:h:im an effective project leader. His biggest passion is praviding clients with unique pi-aject solutrons.to address tt eie needs.. r t EDUCATION:. Bachelar:ofArts in`Archltecture,Iowa State University—.4i�ies, [A E M P FI A s 15. A R E A :Project Management,Code Evaluations.Analysis t.Pr-ogramming,Flexibility I'y;G + !s 1,RI x,I jXF PAG1: 7 Page 172 of 211 € E + T[AM QUALIFICAT[ONS 1 i TONY EFFENBERGER, PF. LEED AP Y PRINCIPAL ANO MECHANICAL ;CROUP LOADER Tony has provided ,sustainable, cost-effective HVAC, plumbing, and: dehumidification for numerous goverrjment'facihties;His approach ineludaxideritifyirig critical:cornpci eats-gaftAr g keydata,anO analyzing; [mechanical system;optiom.:This.carefiul and thorough review results in'the selection nf'efficient and:cost-= effeckiVe.equipment to prov€d :=comfort and reliability to:staff and purr#ic fierr�bers ut€lizirig t#ie faciiity E b U.`C AT i O-N Bachelor of Science in Mechanical Engineering - South 'Dakota State'Univcrs V - Brookings,5C3 E M PH A S I S P,R E A Mechanical Engineering, HVAC +'Energy Systems, Plumbing System s,:Longevity +Capacity NELSON,MIKE ASSOCIATE PR..jNCIPAL AND EL;ECTRiC,At' 'GRC)LJP LEAU?CR Mike s ecializes:'in analyzing in the,requirements for a facili , Hien developing efficient:and cost effective P yzi.g. q ty. p g solutions to..trieet his cl;iehts rseed;;Mike:is resp4nsiblrfot the cooi�inatian of eieCtncal aitd low voltage(AV, communication-and security,systems) requirements for'all aspects of'site plans.including lighting, security , systems,closed cit cu,it commtir cationS;'.equiprri nt,computer;and life safety systems,Mike is well-Versed in erne enc stand b and back=u ower.meihods for communicat€on.and electricals stertis.ln eme ens rg .. y, y. l�P., Y � Y w sere'€.ce, rnuriicipal, gci"veminent; puiafic safety€ and €medical faeilkies, Nis'exi5,orience €rscliacles:.designing the power,lighting,and fire alarm systems;:of all types of facilities. E EDU:C A T 1 D N Bachelor Science in;Eiectr to;Engineering, Minnesota State:QniVersity Mankato. Mankato,MN i r L M P H A.S 1 S. AREA: Electirical EngineeNng;AV.ar d,Low-Voltage,.:Life+:Eire Safety,:Interior+ hxterior Lighting,Longevity N Capacity 9 P . D . . 8TR'UCTURAL ENGIWUR.. Brad provides structural analysis, design,and`construction:administration services for projects across l5G s madcet sectors, His exi er i nce,includes building condition studies and structural.'investigations for•a diverse; N range.ofgovemment facilities,When working with owners,.architects,contractors and engineers;Brad strives ;- fpr cost effective solutldhs.10 com lex desr n€slues b t}1' ' hi ' !Orin VarloOs frartiin S em o tions, p g y. g,.y p g g Yst p E 0 U CAT I N Bachelor of Science €n Civil Engineering,'University of Illinois, Urbana Cl ampaigri - " Urbana, [I,Master of Science,Georgia Institute of Technology-Atlanta,.GA EMPHASIS AREA: Structural' Engineering, Foundations; + Systems Pesign, Structural Analysis,. Lotige 'tty l L�urab€Iity i PAGE ;g IS6 =F STRUXTURF Page 173 of 211' TEAM QUALIFICATIONS AMANDA PLA, CPSI _ - A5SC7ClAT.E RRINCIP'`AL ANa LA OS Af'� 'ARCH<ITBCTURI GROUP LEADER Amanda specializes in:urban design,including solutions that blend-the built environment irtlth local:lah scap.es a and create weltom ng.sftes for'public:faEilities.Lighting,paverrient,sidewalk,and'curb improvements are but a few of the many.custornized solutions"Amanda provides ISG's fadlity project clients;Her unique graphic s W, design-base d'.per'spea.,0,aliows for creative ld.eas"to'be fully articulated, thus rnaldng:sure the public can. grasp and.appreciate the nuances ofa'design or planning outcome.Amanda oversees the design of landscape arcf,itecture irriprovenents and ovei all connectivity in"rinse collabpratiah with.ISG's team of civil engineers and architects,: 1 N"D U C AT i O N ,Bachelor or Landscape Architecture+ Bachelor of Envi'r'ohmentaI Design,North Dakota 1 Stato University:-Fargo,SND E M P`H A S I,S. A.R EA r Land Use Planning;ConnectiVity,Transpor'tationlMylt'r-m.octal Integration PRINd'PA;L AND INTOIOR E'SIGN R'0kJP LEAD:E R, Understanding:community and stakeholders'design needs that are both functional and aesthetically pleasing (s always a ci allerige that Jane is ready to tacfde 5he..loves,the.problem-solving basis of`ir'design and has an intirrtate urid"erstanding:;oftlie community and fund�ngtaals needed to.make designs come to fruition, Through"extensive Iowa'and oVeed mai ket.:eXpertise;.Jane is,:also,acutely aware of project challenges.and innovative solutions that have led to success in,communities and clients throughout the:Midwest, Through direct Wegratioh with GG`s,iri louse multidisciplinary team,:Jane will be .'a critical leader for:the City of Waterloo. E D U C A T4 ON; Bachelor Of Arts in Design Fluman Environment,UnlversiLy of Northern Iowa"-Cedar Falls IA: E M R'.H A S I S .AREA' Space;Use;.Materiais,Fle>ibility BOB MICKELSON S.EN'IOR 'CONSTRU.C'TIQN AD'MI'NISTRATOR Fire:houses; city tlepartment buildings; liufnar services;facilities, and.public utilities are"fiat a:few of the many projects Bd6"'`.has.managed on behalf oUISG, "Conscious of funding, planning-operatioml,;and cost- egiciency deitiands, Bob understands tl1e importaht roles p."ublic facili#eS hald`for cfarrirrmunities"'and works `. with stakeholders to ensure designs are sustainable.as well as functional:for users and staff xempli rng ISG's client:fotu5ed apprgach,:Poo also pro"des city`clierits site and`building evaluations to assess coed io,ns and \` plan'forthe future,as well'as..when instances of sudden:or.disruptive repalrs are needed, E M..P H A S 1'S A R..EA: Cost.Mmating;Quality Assurance/Con-W.sPermitting,Funding,phasing,Schedule 15G STR0,XT:URE PAGE 9 Page 174 of 211 i DYNAMIC + FOCUSED FOCAl 'PQ1NTS Whetherassessing:the need for new spaces.or i enavat#ori of existing,facilities, eac h`1SG` AC C FS S 18.11,1 T I�raj.0 is..strategic ally planned to accommodate the wants and needs of stakeholders. hile Cons deptlon of Amer is ns,with: continuously considering facility goals and financial constrMints; Disabilit#es Act regir i°ements thI-QUghout`assrassrrrents, DURABILITY Util'izatron'of""materials that i it e :minimal maintenance and withstand r , the test of time and use;: r 1 QNG';TE#�1'� S U 57 A. I NA 9,11C I T Y Facility planning and design st li..6i ting kinctronal affordable,and eOvii onmer'tally r esponsrtyle psi I sefNrce bofldrngsi: AS.SESSKENTS- + F ROjF''CTS.: OF EVERY 5CALE1 COST E;.FfCTIVE"NE55 I Projects ranging fr•Q.m small,targeted iinprovernentssand'updates,to extensive expans"bn In1provem.ent pfans'developed:using`, and reconstruction nsti uciioi) of facilities,; strategic cast-ana lysis.ofmultiple des..igrtand.;material options; p Gl1STO:M PLAIN N.1 NG FOR CVERY C0.H MUNITY: G.QLLA`�.:C7RA:T1"ON + Experience successfully:planning for prroject:'improvements and implementing(onstructibnI.N:N Q VATI0— activities in,r ut-al and urbiin communities across the:Nlidm_'st. E �nggemerit.pf stakeholders and the. puli[tc to"irl ntrfy needs.p0develop F'E A`5 l k3 l l f U'N D I N G + .E.A L I S T I C:,m A"I NTE N A N GE oQmmun3ty'spec�fic;solut�or�s Developing realisticand. with realistic im#nterian"ce to allow ll users Nl'GH FIJNCT'iONALITY the ability to recOe clic public services:they support as City:residents; Incorpor)tfon of practrc�l,etisy to � maintain staff atEminstration,;pulalic" service,waiting;;and1common areas:: I i a a i a R i s I"AGI_ 10 15,E 4 STRjX 1 i_IRI I Page 175 of 211` # RELEVANTPROJECT IPENE KEY FOCAt.. 'POIN-rs ISG.conducted a,facilities,assessr7ietat for aver 5";7 million squats feet located!,as.toss nearly 30 ;Site visits:at each location sites cootai60 in b 13 aCr es thratagliout the Upper Midwest.I$Q visited each:site and issued, a comprehensive reportinciuding'�nticipat, d expenclite_Pi Tfo the next fiva to ten yea€s Tight timeline 5.7 million square'teet.evaluated Y 1 A C 0.H.1P LETE P613 acres: Zo l'b TEAM' INVOIVEC)" Bob Michelson - Projerrt'Manager- FORT DODGE COMMUNITY SCHOOL DIS] RICT VORT DODGL. 1A KEY FOCAL POINTS The. District nsI<ed .SG: to ev Iiiate 10=year recommendations. their existingeducation raeilities and develop a pboi-itized list of I b'bUildings`assessed improvements, which would aid re-i efertndum planning the ,S[hool Board in devisirt ma o' Interviews with maintenance staff updates aclbiss the nexttell yeaix. Priority list cmAtior3 Iii addition to ;were ,-410.qts, 4 community input meetings evaluations incorporated a ... stadium, ........... �.. transportation "garage,. and administration building, For YEAR COMPLETE O all sites, assessments ;focused onp I.b location, eXtenor, 'inteitor;structure, accessibility, Safety, hazards, and CORE TEAM INVOLVED mechanical;and electrical systems,::Retz�mmendtio,ns. and probable costs'vier c:organized Tony EffenEierger-Meel7atiieaf with a priority tariffing try the,"imrrredraty of their`isYiplernentAtron suEh as if`an is$ue.ree[ie Engineer Mire Nelson- Electaiel .completion within.two years,,or between two and five:- Engineer•;Brad Penar-Sfitjctur�al Engineer rW 6 Page 176 of 211 j RELEVANT PROJECT EXPERIENCE s f S i • HEG SCHOOL sICHLAND, MN .. .. .... KEY FOCAL 110INT'5: The NRF IEG :Schon[ District:scr�ie Deferred marntenanceprogram: approximately 900 students for` 1. the communities of NOW'Richland; Plahnimg and pnorrtiiatior. i d HartlanEllendale ,. , Geneva,,=3i'1d+tl'IE CCPlY1pre1enS1V@ Srt&.'dnd (aClllty' i f q!ar. r � sun aundin °rural:areas.Two:fadlities assessments of bpi sites g, house the learning.environments and Staff lnteryi vs; q associated support spaces for ISD MriitidJscipa reach 21 68.In January 70-17 N.RHEG Public ry Pp Schools authorized. :ISG to conduct a facilities condi ,soft es merit YEAR CaM,PETD, its buildings. The ,puose or this assessment is multi;faceted,and when 2017 i r complete will assist>the'School Board C D R E TEAM ;I ES V Ol VE D` i'. with planning for ;maintenance and Bob Mickelson -.Project Manager improvements, informing tesidetrt of facility needs, prioritization of short-and lorrg4ern projects,,strategies for financialplanning,and the development'arid 0h ncer6ent of a I 0 year facilities naintena€iceplain: i i :��BLUE EARTH COUNTY • .. .. KI~Y1=OC,A+. l'QjNT5 Growth has continued in an upward Comprehensive r'oyipw of all County trend In glue Earth County,With that department's g positivo,tr rid mmes mote'residents and increased;.demand. 'for County: Pmg ammimg and.grow#h:projections services.ISG worked With the County. : Coordii€natlon with County Board o Board and facilties.staff to perform a, i Multiple suggestions for addressing coin rehensive review of all County ! p , space:rieeds; departments,_facilities, and projected increase in County employees; r Through: careful programming: and S'E'AR CQ, :MP;I<;ETE.© growth projections„ ISG presented 2016 the Cqunty Board. with multiple CURE TEAM I N V O L`V E b I, concepts for'addressing the need for Tony Effenberger-Mechanical ad. onal space, including renovations of existing facilities, ftovations of leased space, and Engineer;Miko Nelson Electrical riew w strudion on Cp'urrty-owned land, Engineer" i r F k j EE E C � AG'E 12 1&.3 + ST'RU"XTUR Page 177 of 211` RELEVANT PROJECTEXPERIENCE SCHOOLSJWP PUBLIC KEY F O-C A,l- .P'a I N f S'- �" IS6 completed a facilities assessment R � p Renovation;teconf::goring,and For anesville Waldorf Pemberton a a j: expansion of two floors. h . 0yVP)Public Schools that prompted a Coordination wkh District and their a :renovation; .and expansion of . two floors of the District:s.school, financial advisor budding ISG:assisted:JWP and their phasing plan' financial advisor to plan this.protect C mbimtlom of multiple funding and combine rrrult1ple, ;funding sources sources in order to accomplish the District's facility goals. Pr€of7tizedifacility,needs report' The lower level of the building was substantially recer figured and YEAR C U M'fa L I T D renovated ,to; devote a fulllevel of 2014> the facility to early childhood:education,;special education, and school age care prograrr�I C D Rt T E`A M INVOLVED Work on the inaln floor of the jauildih.. inducted the addition oE.:a new secured entrance Mike Nelson- Electrical Engineer and:a mnovat€on of the former main entryry ntn an open and welcoming dual use cafeteria/ commons area. ..SPRINGFIELD PUBLIC SCHOOLS SPRINGFILLD, kEY PoC'AL POINTS Springliefd Public Stliool.serves roughly 10-year facility planning 600 studonts from Iandergarten: thi�iugh twelfth grade Tl�is:.'project. Pr.€orityllst. was a .mukidisdpllnary assessment. Staff Interviews: that promoted improvement planning;: Mu[tidkdplinary approach 156 visited. SpHngfield f'ubl€c School to. perform a comprehensive site and: Good,better,,best cost'and facility evaluation, which included.the: equipment,approach bulldini s interior and exterior,curr'errt access€bility, electdcal and mechanrcal tech]ology, 'and i€le :safety'cond€tions j. E;A R C C?M P 1: T 1 Q among others, The team: prepared 20.16. an assessment report epart surrlmarizing C Cj;R. T I ,A M INVOLVED findings and outlining a prioritized list of Bob Mickelson-;Project Manager, improvements':that'will assistthe.-School Board in malting informed decisions regarding future District projects. ISG + STR XTURE PAGE 13 Page 178 of 211 x RELEVANT PROJECT EXPERIENCE s s . MARTIN • K.i~Y FOCAL PQl.NTS'. Establishing the CountyAttorngy and $pa[e study of 18 County staff as fullOne employees led the departments'spread.across;five r Martin County Commissioners °to: l teiv�e tlyde a exit reei4arne the o anizatron of their present fatjlrtres To provide drrecfion n ws wr. p.rtm to the Commisstoneis for trripiroving directors,Countystaff,and:irrVested spate:usage:arsd maxirrizrng ee.ffiiency; stakeholders ISG performed a space study'ihat Incorporation:of projected analyzed 18County Departments population':datalo plan forfuture spread out across five: different needs my facilities; ° It Investigatory inspections at: each. Y 1w A R C O M"P L IRT E.D. solidified a` ` location: precise 2016` comprehension of ho�v workplaces were being utilized aria could be Opr oveci. InspeOE h..; C Q R"� TEAM I;N V"O LV E D' included meeting with and surveying 411 18 depaltiYiOK.Arectors on n space needs and uses; h Mike Nekon-Electrical Engineer Cxamfnatioris Incorporated building code requirements,;accessibility, and secui*'featur es. Information:gathered from these observations and surveys,guided preliminary office layouts; 9 �.NICOLLET COUNTY KEY FOCAL POINTS Nicolet County relocated Brown- Maximizing space':usage to bring Nicolle"t Community, Health, Social. scattered government services into �. SNNAetvices,'Publi[Health;and Veterans one location 52,490-squat Services into a new $.l I. million e4 of facility,including rs+ facility. ISG: guided' reorganization -, offices and conference areas '' kN efforts; providing schematic designs,. x a.r construction: documents, and Flexible design. constriction administration, "to help: Energy-efficient equipment Nicol[et County bring;togother foy:r r departments in a more efficient arid' tost:,096 Live Mannern' YEA R COM M P LE T 60.. Maximizing space usage Was an: important" consideration. The: C0RE "T;EAM INVOLVED: 52,490-square-foot. facility.includes""offices and conference areas that were designed with Mike Nelson_Electrical E=ngineer;Bb i the:flexibility to accommodate meetings; events, and even community:eme%ency situations. Mickelson-P`roject'Manager i Haying four departments wider orae.roof facilitates better communication'between gfflces. while also saVing the County money in rental and lease agreements, i i 1 PACT* 1.1 15G STRUX'T":UI E Page 179 of 211' 1 1-, RELEVANT PROJECT EXPEDIENCE .n ...�.._. pgt'. w y �y ..... ?F .CLAI It ! Tor address poor road conditions,Clar7on.gained'-.a system-wide:approach that'include&.a maiotenance:and repiacemenk plan to'us.e in die bt eting process, ; RERE'RENCE`' i j'oht.mvmsF,,sIjhc`T+1;tG 1)"I v.-Il i 'S15� 322847 i CITY OF NONROl_ The communitysought to improvr road conditions while 1sa r+~duci.rig Maintenance costs by' plemeuting a cansistenk i narntenai7ce schedule to provide p Tije ted.savings over the lirespan of their stirwets, REFERENCE E L JEFF Tihlt'IC?N$ rJa.r.F.r I (a ylvt^A 1rc is Imngprjbov�!grn 4Cgosr- i_:411-'i59"231.9' C1 ,Y IOF Wlr,ST DES; M.OINI:E5 ` The City of West Des Moii e5 continues to seek:innovative ways to,extend thoirstreet rehabilitation dollars,and has pallnered with ISG to do so since.2Q16 I{trPERENCE I: JAS.0NSc-HUCKURN12)PEr Fv7_+rtCE,r„�F�c<' I :��li� ,)br irk ����t . 1 las��lsseiilitltb'ernd Sr�dm:i�ivi�i`gov 1, 51522273,177 CITY OF RUTHVEN Resulting rrorn the:pavement Fnanagenccht iiidex niap provided by 15G,;the corTirritrnity is now focused on,extending the life of existing:. sir eets:with a`five-year maintenance plan, 1 CITY OF IUMA,0LQT _ �' equip P. y p 'J p $ ` p A , With a detailed sumnizl. and anal srs of the drsii esses avemerrt i'atln s and recommendations, for r e airs and reventatiVe niarntenance, the Ci Is better e ui ed to npntrze street ro ects. REFERENCE I TKAVIscioEbK Nr.t}, �! �,r:r, ' (,ty,,(rtut ku,�I, I r,a+nnFa'3l01 utnc�al l. t„ `k15;341.i,r,,,5 CO M.M0NJTY” kE'S�.U.R`:CE PLANNING + TRAFFIC STUDY li IPEA ENCE ISG helps ti sunicipalities visualize and responsibly accoinpUh,strategic improvement'initiatives While.m.arntaining the sustainability of vitat infiastrvcture.TtirougYi a'collabol tive effort,tE7iS process llows;each tityto eflltichtly.and`consrsteiitly deliver quality daily seNices to. ; residents,including(orfilfittnity.r esaurce lanning did trHic study:salutior�s: Recerrt Related Pjbjects kiduqRecent:Traf jc 5turly Experience lhdv les City of Clarion CIP+.Pavement Management..Plan .ALAI New.Ulm H.O School clarion 1A. Hedina,Shkopce,and, ;1.Pdu#`,M1V Nqy,Ulm HN City of Leon CIP'+Pavement Management Plan Interstate Mills Saint Peter High School legn,IA Randolph,MN Saint Peter„ON • City of Redwood'Falls Comprehensive Plan Chaec'Industries Hoffrrian`Road L}evelopmerit Redwood,Falls;MN New'.P%uo,MN h'!ar?kato,M14 City, of Movllle CIP+Comprehensive,Plan ► ,Menards Co=R'iteway Moine.lA Yankton,SU La CPosm WI + TH.60 ICE Struppp.Tfocking Faiii).aulk,M.N Onalasr a;:1VI IS + ,1 iZl, )KTURF. PAGL I Page 180 of 211 s f I i r I' ELIVA T PROJECT EXPERIENCE. SUDS I-A'INABLE DESIGN KEY t"QCAL POINTS Now more than ever ciesrgn'M o(the built envirvnniei t are incorp'or ating sustainable nials lnstall energy-saving lighting systems, einelgy efficient systc'-ms;rQsponsiblevater and r4d'ur°ce use,etr d minirrial Waste;coinstrtiictron $Kh:as occupancy sensor's;Lip lighting pr°actrces into their eveyday work We embrace tliis r*sponsibrlrty;find seek cost-eff&trve systerrrs,naltil dl lighting design,daylight opportunities for our pal trier s to do the .same, at no additional fee The following design harvesting,a[id outer automated p p controls,to reduce overall consumption; solutions are but a few ofthe otenU ways we help clients niove fai-warrl 6-the betterment of our planet.and:incorporate such suggestions into our facilities assessment reports. l Explore innovative options fol-potential solar and/ori yWd energy systems, LEED CERT ]IED PROJECT SNAPSHOT such its high=perfarriiai5cesolar roof l33 Energy Gurdelires: LEEDO Sildel' panels,encr°gy-efticient windows,and geothermal heating.. l_#A LiiA,rtt114 Re!-,1-ivlijofI n,r i;rar t f,)-ionn d(,,,i rr;7;=d Ai77ww' / increase light while also boosting.focus LEEDO Gold f lE��..'�'ErE rE I i'in l.11� Iac�E�1 by'iins#ailing glass>waHs and doors.using i• I.£ [..<n{3f,iil r(YfIE•:_�. l i iirt it ,�(,;rl'1i X11,f�.c5:,i ii rt trtr i' enel gy effid.o t,glizing: !'irhftSa ki'ry C il It', LEEL70_Certified (h1 Rrc'ir ltinn.t-l ok'j'-I !ur l('�li._Ici, Mln tnlze•carbon footprint by',selecting rapidly renewable and locally sourced materials,onlytake frornl theearth what,:it can n;tur,nily l;eplenisl ,,and 11mit.. E irripacEs F`otn:Material:tr anspgrtatral; l Limit water usage:and maintenance needs by installing tow flow r estroorr3 fixtutes, B3 DESIGNS j 1:; r r. 1>, E= MINNESOTA � �a a MINNESOTA NATIONALGUARD NATIONAL UUARO. % RENOVATION RENOVATION: AUSTIN ARMORY :`. WI.NONA ARMORY R kis F r NIt:•.:_Ausli.j,f�fl d r fcrrnlr.�'Raid 1UJinr,h;i; S {{ A. f•.}j L..i'-� kei H1.47?37 .h A';-'14i tl!tl ["'A G F_ [ r.; 1 s; 41 i,'T'R1_l X I O ft F 3 Page 181 of 211 i SWIFTASSE SM�NT`+'NIINIM,AL DISRUPTION The follow.iilg rautlines.the Process of evaluation I$Qwrli use..to generate<a comprehensive buildings survey that the City can use far short .and long-tenni decision making related,to.capital pli nrnng,delle r ed.n ainten'-ce expenditures,and othe.r current and future Facility needs, I ONE `I .KICK QFIT . ......... At the kick-off meeting, 15G'will bring examples of prioritization tables and reports to.review and define priorities-and data Gelds for the City s rep its.The facilities Iist will:tit ravie:wed O confirm which buildings should be.assessed during the project:Site visit checklists will be i efinedand cust4iiilzed to the CitYs needs:to ensuf�e 1SG's team captures approp640.information diming on-site visits and staff interviews. 1SG oxrects to receive available plans and documents froi.the City:di i-riig this meeting: TWO 1 0N-5ITC" VISIT ................ 156 will conduct onsite visits to each buildinglsite tollassess the general coiclition o(leXisting facilitles and lifecycle of systems-and equipment using the cmtonirzed checklists refined during the kickoff timeless, ISG's win uses;(Pads to..:document,conditions and send assessments it rimediately_frorn the site to the ofrice,expediting time spent reporting;A multidisdplinar/dpgr oach:allows,o&tears to evalu.dte all systems at once,which minimizes disruption to.building users,.Each building system will IMILICIC f116'FollQwing components, • Systeri description Condition r sling + Additional fields noted as necessary System observations P System i ecor nm0ndations during project kickoff 3DScanning _l; Drone Capabilities ISG has made,ita priorityto:adopt innovative.design'and;imaging.technology,includingthe.fallowing:capabilities that can be used to directly etihiantethe services and.0diverables proposed, w v r. M I r_a :i r ( F,l_lk lrlhl PA r / Page 182 of 211 is PROPOSEDis PROCESS THR,FE I STAFF INJERVIIEW.5 g ............ .........%...... ......... .. .. .......... ................. ...... questionnaires:tailored �o each qakoWld&:gvq d lead disqj5sions toobtaft Dbil ink:staff inteiviowsi ISG WdJ come prepared.with e. qn.:. detailed information ort b0ildibg operations,known iSSLIL-S,and typical.'r)-Mintoniince.sthedule.5.'tO learn wha.t pt-,toblems,ifany,are'OCCUiTing that m4y not be evident denj Upon VISUAI Inspection, such as Slow di non-functional eqU ipMent..Sample qUeSfi0n5'inclU&::How many. employeeswc)j0-k, LM buil What type b e vjp'ni a�is used?Are th brt issues Wittjiln the. wilding�Do you know the locations of all dt*Orri and where_they lead to?Ddes'staff. t 6 op work I a d 0CMs5:.j?..A Or Wo oil e ey te PI 00W F'OUi I CoHl'REHEN51VE REPOIRT' ........................1_.._....... .......... ........ IISG will Ompild findihkis from visits and intdrvIeWsinto a.comp)ehensivo report and E pj file that incudes db-mi[M,desbiptibm offacility Conditions noting t d offeringoffering11-0c,ommenda tions; The ERcel'Me, which will be able"ib .'m be� led by year,facility,,ifacility,,n : iss ies,and conceros an condition item,and buildjilg system,Will include a I G-yeah detailed capital and:deterred.maintenance:plan and the'possibility o(:jhfIationaiy factorsto be considered.over the term-ofthe plan MOM THE.VISUAL DIFF�REINCE: Hlghly,teclht no dry and difficult to deel hier,:15C3*411 tqM e d technical :does t need to be & engineering an y iga nod ce In.each .0 1 practices Asii the h be si,which.ba�q 4cill OVOI I p 41 hi 'documents,�;l G IIJ.jnoq of state-of the-art(zoni sofmire programs Iqir:�de ignrr,4:414itlonis as well is, robrtte'fresh ri grap.. graphic layout and supporting images to transform the facility.assessment re QrtAnto adoome6t.,that IsIncrW091,y wtilized by.a Wide varlet OrS, .y .......... x. E J6 . ... ............ W91 AM ...... 77777777.7777Z7n77.-. R A(-,] I4G A- II.lKI_JXfJJRF Page 183 of 211 4 5 PROPOSED :PROCESS 2418 SCHEDULE ISGwill follow the schedule outlined below, checking in with City staff along'the way to ensure recommendations ma6t City needs and goals, 1N l=E'K 1 2 3 4 5 6 7 8 9 10 11112 19 1:141:15 116 17 18 19 20121122123 Due diligence, documentation collection kickoff with:.cty Process data, i okborate, etc.: Initial site visit-for Rm' focus:effgrts, notes, distribute, etc; Discipline specific Visits writing tiie-repor`ts,,developing. estimates, efe. ;: Presenting erkisting conditions to:staff i Finalize'roport,,write. recommendations Present fjn4l de.liyerables KICK-b.FF OWSITIE VISITS sTAfi" INTERVIEWS COMPREHMSM WORT TOTAL HOURS a i I i I .. U p P©RT I i order to complete the buildings survey and generate a report, ISG will reed the City to provide building plans and � �� � documents, give access to'-.bUilding and biiildrng'systerris,and proyide staff 4 HaWity and any sctteduiing infoYmatiph FROM Cr;TY for16terviewsandvWttlmes. ISG: I. 5"CftL1XTURE PANE 1.9 Page 184 of 211' G i PROPOSED P:.RO,CFSS: FULL-SYSTEM QUALIFICATIQS x ISG + Sti'tiXtune wilt promote f3igli levels pf collabgr ation N., eei ourmufti discipl.inaiy teams of Pt-:oFession3ls,.feveiaging the z�dvantage i of having all design'disciplines in-house.Below,and on the pages to follow,area list of dl'scipl€Cies toalsr.and strategies ISG c-SWAX-ture.will trinSlate tl,r•ou&Ut the.course of the City buildings survey, S0STAINJABILITlNSENSO'S CO Assessments Plann€ng. Feasibility d Community Planning _ I . Geographic In(•onnation 1 est i#g Municipal Planning i Systems 'inningStomwater Engneerngt ! ce PI, II\ITEGf ITl' AESTHETIC .............. :.::::..: ... . , Civil Engineering Struct�rrl As chrfeGture s En ineo-in Drone Services g g Inter[or`Deign f Iect3iral Engineer ing. Surveying Landscape Alchrtedkur`e. Land Surveying; 1 r ansliartatiun P€arming. i Fogineerir g Mechanical Engineering 1lisuaGx7tnii Water/Wastewater /'Municipal En&heenng; f ngilae r7l g '' Steam .Powei` 3b Stary ing is + li r' 9 s S E_ p. ! 6i p o i _ l F'AC',I-' 2•`0 laC -1 sTl-tl3`C'3'uRF Page 185 of 211 PROPOSED PROCESS MAKING IT HAPPEN.!- TEAM SCOPE OF WORK AND COLLABORATION' its simple;facility systems and materials should be reliable for owners and:occupants;durable for extended use,serviceable across facility management, and offer a maximized return-on investment,for the City,Below are examples on.how'ISG ensures these goals are achieved.. ON THREE Cross Ref rente City Fixtures'+Equipment° Capture:Syste ) Site betaiis Establ 5h:Continuity i Provide System Specifications:for Reference Develop Conistant+<:Efficient Maintenance "s Focus an Providing Streamlined Maintenance PrograM + Future:Planning Needs y i i TWO _ rOUR l: Explore Reibate:Options Provide;City wKh P O.Mized`Options fteyiew+:Adjust Allow Cify.to Plan Ahead and Develop:Strategic PlAn Identify Cost:Savings©pportititt�es; MaKirrtize Return on lnyesment j.: Ala ISG. + STRUX URE PAGE 21 Page 186 of 211 PROPOSM PROCES DETAILED:FINDINGS COMPRFHFNSIVEREi ORIS' ISG has provided space_:and facility assessment reports to a nUMber Of Clients, ihdUcliogieducation diontjacksph CountyCentral Schools to government rclients.like MW Urth and Montgomery COLIOtie%.In addition to the other examples,outlined 111,this 5 7Q. The lbiloWlng provides.a glimpse into the approach we take:when comiJiling these assessments as well as what ISG would provide to the City. '22 OBSERVATIONS RECOMAMATION'S. .................................. ......... ............'........... hc� tN�wri"O."101 t kno r:Y"Mm rh.'f? Ickl'lh 11.� Explanation of,observations of the&6ct space and what it the City means fot so S/a Photos and graphics.depicting findings in a,simpliffed and easy to ,process manner 5S/R0(qrp6jmdatf6ns on re.o... I n Versus ivplac6ment of vac oijs. buildings PRIOR11.11115. ESTIMATED COSTS,MD.CAsi-i rLOW CHART ...........................___...'................................ ....... til ... .......... Tasks and recornmendAons laid;out clearly m shotl and ISI long-term priorities-to ensure MaAMLMI ROI is achieved Color coding for'ease of readability and coordination pdorifiosand Costs broken out by year�so it is clear when/where to Allocate funds Mi Immediate prlorities to tackle;which will include anything thatpbsQs 4 health w safiAy i1sk Vcost.estimates fol,renewal,repair,and code compliance issues Ion 8191181 . ... ............ ... P A f-.' 2 1SC, A- TF UXI UKE Page 187 of 21 N. PROPO&ED PROCESS I TEN YEAR EXPENDITURE. PLAN : .................:.. _............ _ i�u-ry€r�la.utx9t .r„str',�1:'1ear�tlifl(ir�i�l.zle�jr'rr'tlir�t��,f! ��anl.'s'f'{,:€�rj(fif,l�tr'rr�Fi7f�f[1 j'�+�r U kcir cation that i§els to soil t b ear,:s sterol and "riot t Y Y;Y Y p Y L°yJ lData fields that can be incoiporited`.into City software VCurrent,buildingConditions.and.;functional,inadequades identified -- —— i MADS,+ GRAPHICS Lf 3 V Overlaying the data in;a visual manrnelover existing reaps of the , a facility to m4<6 it easier to process and use M _ _ Visualizltion of issoes;grid,conce+msl incorpor siting custoon maps, 1<- '' :drone aerials,and GIS;when needed - 11: Graphics to.visualize data and show trerecls 1 r a ' p JS(, + 5TRUVIU'R . I ACA Page 188 of 211 4 71 f z E 5 i 0 h Ji i 3 y • 3 y: y !'s is li i' is i I r; Page 189 of 211 :41 ' CXPERTISE Architect u-e Engineering Environmental Planning WORK Agriculture ivic Culhkre Cornrnercial .Education EnergY E ood,.+ lndmuial Government. HcaPthc�rc '' I lousing Mining Public,Works Sports+ Recre ition :95T.-S •1 • l it f 6 E i 's. r ii k �i i' €i ei Y r: k G 4 I f; i I 1 Page 191 of 211 Exhibit "g" v 2018 Hourly Rate Table EmHourly ployee Type Rate Eirxnptayse Type Hourly }late Administrative 1 $ 58 lr Consultant $ 94 Administrative€1 $ 76 Land Surveyor 11 $ 100 Administrative III $ 83 Land Surveyor III $ 113 Administrative N $ 109 Land Surveyor N $ 149 Architect 1 $ 97 Land Surveyor Technician 1 $ 80 Architect II $ 109 Land Surveyor Technician 11 $ 92 Architect Ill $ 128 Land Surveyor Technician III $ 100 Architect N $ 142 Land Surveyor Technician IV $ 109 Architectural Technician 1 $ 87 Landscape Architect 1 $ 103 Architectural Technician it $ 94 Landscape Architect 11 $ 119 Architectural Technician Ill $ 105 Landscape Architect III $ 133 Architectural Technician N $ 116 Landscape Architect N $ 149 Business Writer $ 109 Marketing Consultant $ 128 Civil Engineer 1 $ 108 Marketing Specialist $ 91 Civil Engineer 11 $ 128 Mechanical/Electrical Engineer N $ 149 Civil Engineer Ill $ 135 Mechanlcat 1 Metrical Engineering Technician 1 $ 87 Civil Engineer N $ 149 Mechanical I Electrical Engineering Technician It $ 103 Civil Engineering Technician 1 $ 85 Mechanical 1 Electrical Engineering Technician Ill $ 109 Civil Engineering Technician 11 $ 91 Mechanical/Electrical Engineering Technician N $ 113 Civil Engineering Technician III $ 96 Mechanleal Engineer 1 $ 107 Civil Engineering Technician N $ 111 Nlechan€cal Engineer II $ 121 Community Resource Planner 1 $ 99 Mechanical Engineer ill $ 140 Community Resource Planner II $ 107 Mechanical Engineer N $ 152 Community Resource Planner III $ 116 Project Manager 1 $ 109 Corrnmunity Resource Planner N $ 135 Project Manager 11 $ 119 Development I $ 109 Project Manager Ill $ 129 Development 11 $ 121 Project Manager N $ 140 Development III $ 135 Senior Architect $ 188 Development N $ 149 Senior Engineer $ 188 Electrical Engineer I $ 107 Structural Engineer 1 $ 105 Electrical E=ngineer l€ $ 113 Structural Engineer II $ 118 Electrical Engineer Ill $ 131 Structural Engineer Ill $ 140 Electrical Engineer N $ 149 Structural Engineer N $ 152 Electrical Engineering Technician 1 $ 87 Technical Writer $ 109 Electrical Engineering Technician II $ 99 Electrical Engineering Technician N $ 142 Expenses Environmental Scientist/Engineer I $ 97 Survey Grade GPS/Robotics $ 49 Environmental Scientist I Engineer 11 $ 109 Mapping Grade GPS $ 16 Environmental Scientist/Engineer Ill $ 124 313 Laser Scanner $ 55 I Environmental Scientist/Engineer N $ 135 Drone $ 110 Environmental Specialist $ 116 All-terrain Vehicle $ 22 GIS Specialist $ 135 Traffic Counter $ 10 Graphic Designer $ 86 Information Technology $ 88 Interior Design 1 $ 100 Mage Reimbursement at IRS standard rate interior Design 11 $ 107 Outside services are billed at cost plus 10% interior Design III $ 118. Interior Design N $ 130 r i i I Arcs=Ill;[;F_isJl�i f" t.PiG"ErvrI2l4; rra5ftr?[)rlia€,�l;A_ N Fr.nPfrlln3C Page 192 of 211 i r f 5 Y r Y L } a Page 193 of 211 Page 194 of 211 CITY OF WATERLOO Council Communication Amendment to the City of Waterloo Zoning Ordinance No. 5079 to expand the Alcohol Sales Use Overlay District and change the requirement for retail area of a grocery store from 10,000 square feet to 15,000 square feet. City Council Meeting: 9/4/2018 Prepared: 7/31/2018 REVIEWERS: Department Reviewer Action Date Nmrning& Zone img Evemi, 1-eA.r:a Approved 8/15/2018 .... 11,37 AM ATTACHMENTS: Description Type Zoriirgl Ordiraarncc 1'roposed Nniefid: nent'7..l0 Is 13a&ups Material Motion to receive, file, consider and pass for the third time and adopt an Ordinance amending Ordinance No. 5079, as amended, the City of Waterloo SUBJECT: Zoning Ordinance, to expand the Alcohol Sales Use Overlay District and change the requirement for retail area of a grocery store from 10,000 square feet to 15,000 square feet. Submitted by: Submitted By:Aric Schroeder. City Planner Recommended Action: Approval of the amendment. Staff is proposing changes to the City of Waterloo Zoning Ordinance No. 5079 including an expansion of the Alcohol Sales Use Overlay District in the Church Row Neighborhood, and changing the retail area requirement for the exemption of a grocery store from 10,000 square feet to 15,000 square feet. Summary Statement: A copy of the proposed changes, showing strike through of wording proposed to be removed and underline for wording proposed to be added is attached. The Planning, Programming and Zoning Commission held a hearing on July 10, 2018 and recommended approval of the proposed amendment on a 4-1 vote. Expenditure Required: none Source of Funds: n/a Policy Issue: Zoning Legal Descriptions: n/a Page 195 of 211 CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street - Waterloo,IA 50703 • (319)291-4366 Fax(319)291-4262 • • 1 d (J To: Planning, Programming and Zoning Commission From: Aric A. Schroeder, City Planner; '1 11 Date: 07/09/18 RE: Proposed Zoning Ordinance Amendment: Expansion of the Alcohol Sales Use Overlay Districts and change of the requirement for retail area of a grocery store from 10,000 square feet to 15,000 square feet. Staff is proposing changes to the City of Waterloo Zoning Ordinance No. 5079. The following is a list of the proposed in the order that they appear in the Ordinance, along with a brief summary of the proposed changes. A complete copy of the proposed changes, j showing strike through of wording proposed to be removed and underline for wording l proposed to be added is also attached. The Planning,Programming and Zoning Commission is being asked to hold a hearing on the changes at their July 10, 2018 meeting and make a recommendation to the City Council. - Section 10-14-1(A)(4)(c): This section of the Ordinance places restrictions on signage for alcohol sales uses, but provides an exception for grocery stores in which the retail floor space in the building equals or exceeds 10,000 square feet. This amendment will increase the square footage requirement from 10,000 to 15,000. j - Section 10-24A-1(D): This section of the Ordinance provides use restrictions for alcohol sales uses in an Alcohol Sales Use Overlay District, but provides an exception for grocery stores in which the retail floor space in the building equals or exceeds 10,000 square feet. This amendment will increase the square footage requirement from 10,000 to 15,000. f - Section 10-24A-I(Attachment"A"): This section of the Ordinance provides the legal description for the areas that designated as in an Alcohol Sales Use Overlay District. This amendment will update the legal description for the "Church Row Neighborhood Overlay District"to expand the area included in the overlay district. The expanded area includes property south of Williston Avenue, north of Carolina Avenue, east of Ir,.imball Avenue, and west of Vermont Street. t i - Section 10-26-1(C)(2)(c): This section of the Ordinance places restrictions on signage for alcohol sales uses, but provides an exception for grocery stores in which the retail floor space in the building equals or exceeds 10,000 square feet. This amendment will j increase the square footage requirement from 10,000 to 15,000. t Please let Planning staff now if you have any questions or need any additional information regarding the proposed amendments. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 196 of 211 I CHAPTER 14 "C-1"NEIBORHOOD COMMERCIAL DISTRICT 10-14-2 BULK REGULATIONS. that made use of such a window 5. Business or professional office and or system before adoption of Or- similar uses not included in the above t dinance 4976 on 11/23/2009 shall list supplying commodities or per- cease and desist from use of such a forming services primarily for resi- window or system, and shall dents of the neighborhood subject to comply with the requirements of the administrative review and ap- this paragraph, no later than De- proval of the Planning staff. If staff cember 31,2012. determines that the proposed use is b. For the establishment of new alco not similar in nature, it shall be con- hol sales use locations, fencing or sidered a proposed use not covered by title, as regulated in 10-5-1(R). other approved screening shall be constructed along the property 6. Specifically excluded as principal line with any abutting protected permitted uses under this subsection use, unless determined by the City are delayed deposit service uses, Planner or designee to be infeasi- pawnbroker uses, and freestanding ble. [Ordinance 4976, 11/23/09] commercial parking lots. [Ordinance C. Except as set forth below, no es- 5288, 06/15/15] tablishment that is a limited alco- B. Accessory Uses: hol sales use (off-premise con- 1. The following accessory uses are per- sumption) shall exhibit on the ex- mitted in a "C-1" District. terior of the premises any image or verbiage that makes use of the a. Accessory uses permitted in the words "alcohol," "beer," "wine," "R-4" District "liquor," or any variant or syno- b. Storage of merchandise incidental nym of any such word, or any to the principal use may be stored type of such beverage, or that in- in the principal building on the lot dicates or suggests that such bev- in question, but not to exceed forty erages may be purchased in or (40) percent of the floor area for upon the premises, except that said principal building. banner, portable and temporary signs shall be allowed if conform- ing to the requirements of Section No building shall exceed three (3) stories 10-26-1(C) and if not in violation or forty-five (45) feet in height at the required of Iowa Code § 123.51. Notwith- front, side and rear yard lines, except two (2) standing anything in Section 10-5- feet may be added to the height permitted at 1(B) to the contrary, any existing said yard lines for each one (1) foot that the business that does not conform to building or portion thereof is set back from the foregoing requirements shall the required yard lines and except as further: conform no later than March 31, provided in Section 10-27-1. [Ordinance 4709, 2013. Standards for banner, port- 8/9/04] able, and temporary signs shall be effective immediately. The limita- 10-14-2 BULK REGULATIONS. tions of this paragraph shall not [Ordinance 3192, 2/22/82] apply to a grocery store in which [Ordinance 4592, 1/6/03] the retail floor space in the build- ing equals or exceeds 1 kl-, I5,000 The following minimum requirements square feet, or to a pharmacy. shall be observed subject to the modified re- quirements contained in Section 10-27-1: 61 Page 197 of 211 CHAPTER 24A ALCOHOL SALES USE OVERLAY DISTRICTS 10-24A-1 GENERAL REGULATIONS. non-conforming structure between the B. Purpose and Intent. existing building line and the required The purpose and intent of this Chapter is set back line otherwise required in the to establish Alcohol Sales Use Overlay Dis- underlying Zoning District shall be al- tricts to avoid undue concentration of certain lowed only upon approval of a Vari- alcohol uses in designated areas already ance by the Board of Adjustment. populated by significant numbers of alcohol 3. For properties which are located in sales uses, to mitigate the secondary effects of "C-1" and less restrictive zones and certain alcohol sales uses, to preserve and are affected by these setback require- protect neighborhoods from deterioration ments, the required rear yard setback and loss of property value due to iricompati- shall be reduced by one (1) foot for ble uses, and otherwise to promote the gen- each foot the front yard setback is in- eral purposes of the zoning ordinance. creased beyond that which is required The provisions of this Chapter shall apply in the underlying zone; provided the property does not adjoin a residential in addition to any other zoning district regu- zone. In no case shall the rear yard be lations and requirements in which the land may be classified. In the case of conflict, the reduced to less than ten(10) feet. most restrictive provisions shall govern, ex- J. Use Restrictions. cept as otherwise expressly provided in this Chapter. No new junk yards, salvage yards, recy- cling yards, or construction storage yards C. Administrative Regulations. shall be allowed in the "H-C" Highway 20 The provisions of this Chapter shall con- Corridor Overlay district. Expansion of said stitute the requirements for all zones that lie uses shall be allowed only through the ap- proval of the Board of Adjustment process to within the boundaries of any of the Alcohol Sales Use Overlay Districts. expand a legal non-conforming use. D. Use Restrictions. No new alcohol sales uses shall be estab- CHAPTER 24A lished in an Alcohol Sales Use Overlay Dis- ALCOHOL SALES USE trict, other than (1) incidental alcohol sales uses, (2) a limited alcohol sales use (on- OVERLAY DISTRICTS premise consumption) that is a restaurant, or (3) a limited alcohol sales use (off-premises consumption) that is (a) a grocery store in 10-24A-1 GENERAL REGULATIONS. which the retail floor space in the building equals or exceeds 44,"._15,00(l square feet or A. Boundaries. (b) a pharmacy. Expansion of alcohol sales The Alcohol Sales Use Overlay Districts uses other than those specifically identified are four districts, the boundaries of which are above in this paragraph shall be allowed only shown on the official zoning map and legally through approval by the Board of Adjust- described in Attachment "A" to this Section. merit process to expand a legal non- Such districts are referred to as the Broadway conforming use. Avenue district, Logan Avenue district, E. 4th ATTACHMENT "A" Street district, and Church Row Neighbor- Broadway Avenue Overlay District hood district. Beginning at the intersection of the center- lines of W. Parker Street and Fairview Ave- 117 Page 198 of 211 CHAPTER 25 VEHICULAR USE,PARKING AND LOADING AREAS,PUBLIC GARAGES,PARKING LOTS AND FILLING STATIONS. 10-25-1 OFF-STREET LOADING SPACES REQUIRED, Fourth Street to its intersection with the cen- terline of Bayard Street; thence South along terline of Walnut Street; thence Southeasterly the centerline of Bayard Street to its intersec- along the centerline of Walnut Street to its tion with the centerline of Williston Avenue; intersection with the centerline of the Union thence West along the centerline of Williston Pacific Railroad; thence Southwesterly along Avenue to its intersection with the centerline the centerline of the Union Pacific Railroad to of Kimball Avenue; thence North along the its intersection with the centerline of Franklin centerline of Kimball Avenue to its intersec- Street; thence Northwesterly along the center- tion with the centerline of Reber Avenue; line of Franklin Street to its intersection with thence East along the centerline of Reber Av- the centerline of E. Second Street and the enue to its intersection with the centerline of point of beginning. Sullivan Avenue; thence North along the cen- Church Row Neighborhood Overlay District terline of Sullivan Avenue to its intersection with the centerline of W. Second Street; Beginning at the intersection of the center- thence Northeasterly along the centerline of lines of South Street and W. Mullan Avenue; W. Second Street to its intersection with the thence Northeasterly along the centerline of centerline of South Street; thence Northwest- South Street to its intersection with the cen- erly along the centerline of South Street to its terline of Washington Street; thence South- intersection with the centerline of W. Mullan easterly along the centerline of Washington Avenue and the point of beginning. And al- Street to its intersection with the centerline of so�beii�inin, at the intersection of the center- W. Sixth Street; thence Southwesterly along lines of Williston Avenue and Kimball Ave- the centerline of W. Sixth Street to its intersec- nue; thence Southerly alom_r the centerline of tion with the centerline of Randolph Street; Kimball Avenue to its intersection with the thence Southwesterly in a straight line to the centerline, of Carolina Avenue thence Easter intersection of the centerlines of W. Sixth 1v along the centerline of Carolina Avenue to Street and Wellington Street; thence continu- its intersection with the centerline of Vermont ing Southwesterly along the centerline of W. Street; thence Northerlv alom-Y the centerline Sixth Street to its first intersection with Grant of Vermont Street to its intersection with the Avenue; thence continuing Southwesterly centerline of WillistonAvenue; thence West- along the centerline of W. Sixth Street to its er1v aloe the centerline of Williston Avenue second intersection with Grant Avenue; to its intersection with the centerline of Kim- thence Northwesterly along the centerline of ball Avenue and the Point qLpe$ronin. . Grant Avenue to its third intersection with W. Sixth Street; thence Southwesterly along the centerline of W. Sixth Street to its intersection with Allen Street; thence Northwesterly along CHAPTER 25 the centerline of Allen Street to its intersec- VEHICULAR USE, PARKING tion with the centerline of W. Fifth Street; AND LOADING AREAS, thence Southwesterly along the centerline of PUBLIC GARAGES, PARKING W. Fifth Street to its intersection with the cen- terline of Baltimore Street; thence Southeast- LOTS AND FILLING erly and Southerly along the centerline of Bal- STATIONS. timore Street to its intersection with the cen- terline of Pleasant Street; thence West along the centerline of Pleasant Street to its intersec- 10-25-1 OFF—STREET LOADING SPACES tion with the centerline of W. Fifth Street; REQUIRED. thence Southwesterly along the centerline of W. Fifth Street to its intersection with the cen- (Ordinance 4634, 8111103] 119 Page 199 of 211 CHAPTER 26 OUTDOOR ADVERTISING SIGNS AND BILLBOARDS 10-26-1 OUTDOOR ADVERTISING SIGNS AND BILLBOARDS. c. With respect to the premises of 300 square feet for unique site charac- any establishment that is a limited teristics including, but not limited to, alcohol sales use (off-premise con- setbacks, surrounding land uses and sumption), except as set forth be- structures, spaciousness and visibility. low, any sign that includes any Such a request over the 300 square image or verbiage that makes use foot limit must follow the procedure of the words "alcohol," "beer," by applying for a Special Permit from //wine," "liquor," or any variant or the Board of Adjustment. In no case synonym of any such word, or any shall the Board of Adjustment grant a type of such beverage, or that in- Special Permit that exceeds 672 sq. ft., dicates or suggests that such bev- and an embellishment, trim and skirt- erages may be purchased in or ing area not to exceed an additional upon the premises, except that 150 sq. ft. The maximum allowable banner, portable and temporary height as measured from natural signs shall be allowed if conform- grade at the base of the sign to the top ing to the requirements of Section of the structure is 48 feet with the 10-26-1(C)(4)0) and if not in viola- minimum height being 10 feet from tion of Iowa Code § 123.51. The natural grade at the base of the sign to limitations of this paragraph shall the bottom of the structure. The struc- not apply to establishments locat- tures shall be a monopole steel design, ed in the "C-3" Commercial Dis- with the paint and sign material main- trict, to any grocery store in which tained in a new condition. All bill- the retail floor space in the build- board sign structures, including the ing equals or exceeds 44WQ015 000 outermost edge of the sign panel, square feet, or to a pharmacy. must be setback from the immediate 3. Off-Premise Advertising Signs and abutting street right-of-way line or Billboards: property line equal to the setback of the underlying Zoning District. Bill- Off-Premise Advertising is a tradi- board structures shall not be permit- tional and legitimate advertising me- ted within 1000 feet of another bill- dium involving the lawful use of pri- board structure measured in either di- vate property. The term Off-Premise rection along both sides of the street Advertising Signs and Billboards shall which adjoins the billboard structure, be considered synonymous. [Ordi- measured from the base of structure nonce 5395, 04110117] to the base of structure in a straight Off-Premise Advertising should be line regardless of grade. Furthermore, regulated to provide for safe struc- no billboard structure shall be permit- tures to be properly located so as to ted closer than 200 feet from a resi- meet uniform standards for construc- dential Zoning District or from the tion and maintenance and to be main- property boundaries of any property tained to conform to a neat and pleas- which has a principal residential use ant community appearance. located thereon, nor closer than 200 feet from the property boundaries of a In all districts where permitted (C-2, public park, church, school cemetery, C-3, M-1, and M-2, excluding corridor hospital, the property boundaries of overlay districts),billboards shall have any historic district established by a prime message area not to exceed state law or local ordinance, or the 300 square feet. Billboards may exceed property boundaries of any structure 134 Page 200 of 211 Church Row Neighboorhood Overlay District A-1 aL LECAND AVE � 218 5� �ls� A=1 63U,j� 63 { '.�iL.ILI_l.Q 218 S�� C-3 � 63 63 RANDALL-ST R-2 W-WELLINGTON S -71 T (�Y tics 5s �� S1' 218 5t X R_3,C_Z `.., 218 4 s R.3_ELMWOODST cP� � cS�j �� �p (`�' 2u 218 J G PEORIA'ST SHERWOOD U1, SUMMIT AVE('�SI�UIMIMIIT A(VE, W"22NND s W REBER'AVE REBERAVE =3 v� �� �� �/ ) �. =R-r�� . AVE PLEASANT ST �� T R.4 `fi9 q C 1 co > �. � z o � w R-1,R-P �x� R-2,C-�w� BERTCHAVE_C) c A R V cn, Proposed Church Row Neighborhood 0���z,-1 TTT"� D � w Alcohol Sales Overal District Expansion �'�T��-�-�,�-f-��I I I�� � � W F R T V ¢ FOREST AVE�`sI � FIOIRESI TI Al IVEI", 111 C, U p�� W � I I III I I I I FFUM rF"�-_1.1�111 I I I I W I I I I I ®HAWT HORNE AVE W HAWI ITHI IO IR IN IE IAVI EI�I HI A� IWTHORNE HORNEAI VIEI�I IZ O r — � (LL�I l�_L�L L�J� L LJ L LJ lJ L l 7 1 1 LJ L LLJ J L L� iTU 0�I �_J__L_L_L1J � � TMTMM U R-1 BYRON AVE BYRON AVE BYRON AVE R N . = R=1,R=P r<- ;K-P 1L11LW11 MT _� I- �_ C� EUREKA SGLENNYAVE T , AL E � �� y FREDERIC W - - W s ti LIBERTYAVE ,-�, �� CAROLINA" R-2-C_Z' HOLM.ST �' � F1 9N CITY OF WATERLOO Council Communication An Ordinance amending the 2008 City of Waterloo Traffic Code by Adding Subsection(8A) Crabapple Lane, to Section 545, Yield Street, to the 2008 Traffic Code as follows: Crabapple Lane at Falcon Ridge. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date °p"n@ffic Operalpons Evei, I...,eA.nr) Approved 8/28/.2018 .... 5.46 PM ATTACHMENTS: Description Type Oudinaarace, l:::taac.�<ip Material Motion to received, file; consider and pass for the first time an Ordinance amending the 2008 City of Waterloo Traffic Code by Adding Subsection (8A) Crabapple Lane; to Section 545,Yield Streets; to the 2008 Traffic SUBJECT: Code as follows: Crabapple Lane at Falcon Ridge. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Adopt Ordinance Volumes, speeds, and crash history do not warrant stop signs. The intersection is wide open except there is a corner sight distance Summary Statement: deficiency due to trees at southwest corner of the intersection. Yield signs are recommended on Crabapple Lane as its east leg is a dead- end and the west leg is a short street. Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Background Information: Concerned citizens living in the area requested a traffic study be done for the safety of school children. Page 202 of 211 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSECTION (8A) CRABAPPLE LANE, TO SECTION 545, YIELD STREETS, OF THE 2008 TRAFFIC CODE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (8a) Crabapple Lane is hereby added to Section 545, Yield Streets, of the 2008 Traffic Code as follows: (8a) Crabapple Lane At Falcon Ridge. PASSED AND ADOPTED by the City Council this day of September, 2018, and approved by the Mayor this day of September, 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 203 of 211 CITY OF WATERLOO Council Communication Airport Board Meeting minutes of July 3, 2018. City Council Meeting: 9/4/2018 Prepared: 8/28/2018 REVIEWERS: Department Reviewer Action Date Airport 1 p n g[.)y, N mey pZ eJeeled 8/29/2018 .... 11-03 AM Airport (_"mmnnm)s, Slhe'Ra Approved 8/29/.'018 .... 11-08 Ali irrporr[. T�amm::y Approved 8/29/2018 .... 11;�3A ATTACHMENTS: Description Type AtiulCm mmt p::lmm:armp r r ttimm ; Mirm�m:t� , .1rC,�by p, p,ppp Covet Menio SUBJECT: Airport Board Meeting minutes of July 3, 2018. Submitted by: Submitted By: Keith Kaspari, Director of Aviation Page 204 of 211 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday,July 3,2018 I. ROLL CALL Chairman Hugh Field, called the meeting to order at 12:00 p.m. Board Members Present: Hugh Field, Arlene Humble, Scott Voigt, Dr. Linda Allen, Gwenne Berry and Cary Darrah. Board Members Absent: Charles Needham. City Officials Present: Adrienne Miller, Planning and Zoning, Councilmember Margaret Klein. City Officials Absent: Councilmember Chris Shimp. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel, AECOM. II. AGENDA AS RECEIVED OR AMENDED Chairman Field asked to amend the agenda to add Item VI. E. Discussion of Runway 6124 Rehabilitation. Ms. Combs stated that Item V. H. can be removed from the agenda as the individual who was going to move into Hangar 15 has changed his mind. III. PUBLIC COMMENTS Ms. Humble passed around a copy of an email from Amy Lockard titled, "Waterloo Airport Debacle", detailing an especially bad day (of a bad week), when American oversold their flights as compared to the limits they were supposed to impose while the primary runway was closed, causing them to have to bump many passengers in order to lighten the loads. At the same time, most of the AvFlight crew was off due to training, maternity leave or vacation, and only one fully-trained person was working who could rebook passengers and issue vouchers. This process took several hours for many passengers and some had stated that this was their third day in a row trying to fly out. Ms. Lockard also stated she would be sending a guest editorial to the Courier, detailing the events. 1 Page 205 of 211 Chairman Field asked about the upcoming meeting with American Airlines and stated he will not be available to go. He emphasized the need to discuss with American officials how much it would cost to subsidize a third daily flight. Director Kaspari passed around a copy of an email from David Deeds titled, "Public Comment for Commission Regarding Service", detailing the difficulties operating the current daily flights to/from. Chicago during inclement weather and encouraging the Board to secure a daily flight to/from Dallas rather than a third flight to/from Chicago. This would allow passengers a way out of Waterloo when Chicago is experiencing weather cancellations and extended delays. Ms. Berry moved that public comments be received and placed on file, seconded by Ms. Humble. Ayes: 5. Motion carried. IV. REPOR'T'S A. Director Kaspari introduced and welcomed new Board member, Cary Darrah, of the Greater Cedar Valley Alliance and Chamber. B. Airport Director. Director Kaspari reviewed his written report and discussion followed. Mr. Schindel gave an explanation of why the bids for the Apron project were so high and stated that by combining the work with a larger project in an upcoming year, we should see a lower overall cost C. Monthly Planning &Development Report—N/A D. Legislative Information Discussed the possibilities of the FAA Reauthorization Bill passing. E. Misc. Monthly Airport Reports Reviewed the FY-18 final Budget, airline stats and fares. V. BOARD APPROVAL A. Approval of Minutes of the May 22, 2018 Regular Meeting Moved by Dr. Allen, seconded by Ms. Humble, that the minutes of the May 22, 2018 meeting be approved. Ayes: 5. Motion carried. 2 Page 206 of 211 B. Motion to Receive and File May 2018 Expenses Moved by Ms. Humble, seconded by Ms. Darrah, that the May 2018 expenses be received and filed. Ayes: 5. Motion carried. C. Motion to Receive and File June 2018 Expenses Moved by Ms. Humble, seconded by Ms. Darrah., that the June 2018 expenses be received and filed. Ayes: 5. Motion carried. D. Final Acceptance of 2017 Airport Pavement Management Report Final acceptance of the 2017 Airport Pavement Management report, prepared by AECOM, was moved by Mr. Voigt and seconded by Dr. Allen, Ayes: 5. Motion carried. E. Approval of T-Hangar Lease with Erik Mondt Approval of a new T-Hangar Lease with Erik Mondt (moved from 415 to 424) was moved by Ms. Darrah and seconded by Ms. Humble. Ayes. 5. Motion carried. F. Approval of T-Hangar Lease with WT Charter Services, LLC Approval of a new T-Hangar Lease with WT Charter Services LLC was moved by Ms. Darrah and seconded by Ms. Humble. Ayes: 4, Mr. Voigt abstained from this vote as he is a member of WT Charter Services, LLC. Motion carried. G. Approval of New T-Hangar Lease with Iowa Department of Administrative Services —Iowa State Patrol Approval of a new T-Hangar Lease with Iowa Department of Administrative Services was moved by Ms. Darrah and seconded by Ms. Humble. Ayes: 5. Motion carried. VI. OLD BUSINESS A. Update: EOY-2018 Budget Discussion Previously discussed while reviewing Monthly Airport Reports. B. Update: Parking Lot Project Director Kaspari provided an update of the parking lot project: North Entrance gate is in service and new left exit is working to take new tickets. New West Entrance is being installed and new equipment at right exit will be installed later this week. Pay-on-Foot terminal is still in service for passengers with the remaining old mag stripe tickets to pay when they return. 3 Page 207 of 211 C. Update: Taxiway Charlie and Runway 12130 Joint Repair Project Director Kaspari provided an update on the ongoing construction project and change orders. Runway 12130 is still scheduled to reopen on or before Monday, July 23, 2018. D. Waterloo Visit to Dallas to Meet with American Airlines Director Kaspari stated that the meeting date proposed by American officials is August 10, 2018. He would like to know if Board members are able to attend. E. General Discussion: Runway 6-24 Board reviewed some of the options for rehabilitation of Runway 6-24. Moved by Mr. Voigt, seconded by Ms. Humble, that Director Kaspari include a C1P request to the City for FY-2020 for $1,832,900 ($1.9M) to mill and overlay the runway at 3,280' x 75'. Would like the full amount in a single year but would accept this over a 4 or 5 year period. A second request should also be included, in the event the first request is rejected, for $300,000 to complete a full-lengthlfull-depth crack seal. Ayes: 5. Motion carried. V11. NEW BUSINESS A. General Discussion: FY-2020 City of Waterloo Capital Improvement Program. Discussed above. B. General Discussion: Lease Renewal Request Hangar 4 and Swieter Aircraft Services Board reviewed Director Kaspari's first draft of the lease and expressed concerns that the fee increases are too extreme. It was suggested that fees increase year by year over the 10-year lease. Mr. Voigt moved and Ms. Darrah seconded, that Director Kaspari should begin negotiations. Ayes: 5. Motion carried. C. General Discussion: Former Airport Kitchen Equipment—Public Market Building Board discussed a possible restaurant tenant and whether any of the old kitchen equipment, taken for the Public Market, would be worth getting back. No action taken at this time. 4 Page 208 of 211 VIII. S'T'AFF AND BOARD MEMBER COMMENT None. IX. ADJOURNMENT Mr. Voigt moved that the meeting be adjourned at 1:45 p.m., seconded by Dr. Allen. Ayes: 5. Motion carried. Respectfully submitted, Hugh M. Field, Chairperson 5 Page 209 of 211 CITY OF WATERLOO Council Communication Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Martin Weeks, Fire Lieutenant, effective August 2, 2018 with recommendation of approval of payout of $7,198.27 for unused benefits. City Council Meeting: 9/4/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in narmm 1�eso urces 1:9ummn, 1 amm.,,,e Approved 8/29/2018 .... 1027 AM 1."perk Office lfig[)y, 1' ammncy Approved 8/29/2018 .... 10.46 AM ATTACHMENTS: Description Type Communication from the Waterloo Fire Rescue Department on the notice of SUBJECT: the conclusion of employment for Martin Weeks, Fire Lieutenant, effective August 2, 2018 with recommendation of approval of payout of$7,198.27 for unused benefits. Page 210 of 211 CITY OF WATERLOO , IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 81912018 Effective Date: 81212018 Employment Date: 1212211991 To: City Council Members Re: Notice of Severance Department Waterloo Fire Rescue Job Title/C lass if!cation Base Lieutenant This is to report that the employment of Marty Weeks with the City of Waterloo has been severed by reason of: GI Retired Disability Related 0 No 0 Yes • Resigned • Termination • Other In accordance with City Policy,it is requested to allow payment which consists of the following: I Benefits --]I Total Hours (x)Hourly Rate Total Payou] qVacation-Accrued 120 $ 26.65 $ 3,198.00 Vacation-Current 168.85 $ 26.65 $ 4,499.85 Usable Sick Leave -60 $ 26.17 $ (1,570.20) ISick Leave=Pyout 0 $ I $ lPersonal Hours 28.14 $ 26,17 $ 736.421 1 Comp Time Pay 4.77 $ 26.17 $ 124.83 lHoliday 8 $ 26.17 $ 209.36 Total Payment $ 7,198=27 Comments: C j"tAi e Approved by Date ........... Human Resou TLi7s Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Sent over 0809 t8 Council Agenda Date: 0 Accruals 0 Status 01-9 Page 211 of 211