HomeMy WebLinkAboutCouncil Packet - 9/4/2018 Council Work Session
September 4, 2018
Time indicated below
Harold E. Getty Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
4:25 p.m. Update on University Avenue Project.
Submitted By: Jamie Knutson, PE, Interim City Engineer
Approx. Discussion of tilling the Ward 5 Council member vacancy.
4:55 p.m.
Submitted By: Mayor Quentin Hart
ADJOURNMENT
Kelley F elchle
City Clerk
CITY OF WATERLOO
Council Communication
Update on University Avenue Project
City Council Meeting: 9/4/2018
Prepared: 8/29/2018
REVIEWERS:
Department Reviewer Action Date
l: iirueeriri 1.vena, 1.,eAnri Appmo),ed /29/2018 ... 1 O0 AM
SUBJECT: Update on University Avenue Project.
Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
CITY OF WATERLOO
Council Communication
Discussion of filling the Ward 5 Council member vacancy.
City Council Meeting: 9/4/2018
Prepared: 8/15/2018
REVIEWERS:
Department Reviewer Action Date
i1er ()i%ince 1 ellchle, Keiii%y A.pproved 8/15/2018 ... 5-.03 PM
ATTACHMENTS:
Description Type
Memo 13asch:p:a Material
SUBJECT: Discussion of filling the Ward 5 Council member vacancy.
Submitted by: Submitted By: Mayor Quentin Hart
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
M M0
To: Council Members and Mayor Hart
From: Kelley Felchle
cc: Dave Zellhoefer
Date: August 31, 2018
Re: Council Vacancy
Council may fill the position by either appointment or special election. The options for special election
dates have reduced since three weeks have passed since the vacancy occurred. Below is an
explanation of the remaining options for council action.
Appointment
Council must pass a resolution electing to fill the vacancy by appointment and directing the publication
of a notice of intent to fill the vacancy by appointment. Notice must be published in the paper not less
than four and not more than twenty days prior to the date of the appointment. Council can determine
its own process for identifying potential candidates but has to make an appointment within 60 days
after the vacancy occurs. The 60-day deadline for appointing a new Ward 5 Council member is
October 9. The appointed individual would need to take the oath of office within 10 days of the
appointment. An individual appointed to fill a vacancy only serves until the next pending election not
for the remainder of the term. In this case, even though the term does not expire until 2021, the race
will be on the 2019 November ballot to fill the vacancy.
Residents of Ward 5 can petition to fill the vacancy by special election rather than by appointment.
The petition must be filed within 14 days after the appointment is made or the notice is published in the
paper, whichever is later. The petition must contain a sufficient number of signatures of eligible
electors of the ward. In this case, the petition must contain 158 signatures (10 percent of the votes for
Ward 5 Council member in the previous city election).
Special Election
1. If Council fails to appoint a replacement within 60 days, the City Clerk must give notice of the
vacancy to the County Auditor. The County Auditor must call for a special election at the
earliest practicable date but no sooner than 32 days after notice is received from the City
Clerk. If this scenario occurred, the special election would occur on Tuesday, Dec. 11. This is
because an election cannot occur during the four-week blackout period before and after a
general election.
2. If Council chooses to fill the vacancy by special election, it must pass a resolution directing the
City Clerk to send notice to the County Auditor with the date of the election. The earliest
practicable date for an election to occur will be Tuesday, December 11.
Cost
The cost of a separately held special election would be similar to the Ward 1 special election held in
July 2016, which was $6,000. A runoff election would cost an additional $6,000.
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