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Home My WebLink AboutSupplemental Attachments - 9/10/2018Amended Council Agenda Item Council Meeting Monday, September 10, 2018 AMENDED Public Hearing Item 4. FY 2019 Sidewalk Repair Assessment Program - Zone 8, Contract No. 958. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Resolution authorizing proposed repairs to sidewalk. Resolution adopting Proposed Resolution of Necessity, as proposed or amended. No bids were received for contracted sidewalk repair work and a new hearing will be set for a later date. Submitted By: Wayne Castle, PLS, PE, Associate Engineer City of Waterloo Finance Committee Open Invoice Report For September 10, 2018 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, September 7th, 2018 EFT Transactions: Add: Wellmark Monthly Claims Add: Wellmark Weekly Claims ( Subtotal - as of Monday, September 10, 2018 1,467,995.18 181,006.43 143, 927.79 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1,792,929.40 1 2,975.50 2,867.66 'Bill Payment Total - Monday September 10, 2018 1,798,772.56 Payment to Council members or related en ties: Agenda Item #6 — September 10. 2018 University Avenue — East vs. West Section In support of undertaking the East Section over the West Section: 1.) The East Section includes no Easement or Right -of -Way acquisitions; 2.) There is earlier Bid -letting; 3.) The East Portion starts Construction in Early Spring of 2019 and Completed by November 2019 — 8 months; 4.) Taking the East section allows for additional time to complete all the prep work needed for the West Section (Easements (22 + 1 Acquisition); 5.) The East needs NO condemnation Process; 6.) The East doest not include Century Link work as it veers off of University at Falls Ave; 7.) There is less work on water mains and tie-ins; 8.) There is the potential for cost savings on concrete, etc. rather than a 2 year wait; AS the 9.) The length is close to a mile in the East vs. less than 2/3 mile in West portion; Costs go up; 10.) There continue to be Safety issues to people in the East Section with people walking on University Avenue and on its median strip between 63 and Ansborough; People's Safety comes 1st; adding Sidewalk/Rec Trail solves this in the next year not 3 to 4 years from now; 11.) Doing the East Section establishes Sidewalk/Rec Trail to be used by Edison Neighborhood, Church Row Neighborhood, Neighborhoods off of 5th and 601 Streets and the Downtown neighborhoods; 12.)Doing East Section first provides a finished pathway from @ Greenhill intersection to Downtown Waterloo with all the Merchants, businesses and people along the way and in Downtown Waterloo — Celebrate Our Downtown by focusing on bringing people into our revitalized Downtown; 13.) We will rid our City of one unnecessary bridge thereby avoiding any needed repairs/maintenance that may be necessary prior to 2021 or 2022; 14.) The design of the East Section could save over a million dollars that could be used not only towards the West section but also towards enhancements; 15.) The Condemnation process may cost more than expected given the monetary settlement is not in our hands but a Commission with Individual property owners having the right to appeal; 16.) There are many more unknowns which will not come up until the roadway is opened up: possibilities of delays and cost over -runs increase with increases "Change Orders"; 17.) Mary Potter, President of Church Row Neighborhood Association would like to see the East Portion finished first for people's sake including safety and accessibility; For the above-mentioned reasons I am opposed to this Resolution. I believe that People Concerns (especially Safety and Accessibility) come before any other considerations. This is especially so given the lack of attention to these issues in the past and the probability of delays and cost over -runs in the West Section which should want this additional time to work out all the unfinished business. CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 September 10, 2018 Mayor Quentin Hart and City Council Members City Hall Waterloo, IA 50703 Dear Mayor Hart and Council Members: I have examined the bond filed with the City Clerk/Auditor's Office up to the close of business on September 10, 2018. The corporation, American Bosnian Masonry, Inc., was dissolved by the Secretary of State on August 9, 2012. Please note you may accept this bond if the work is done by Nermin Okanovic, individually. We would not allow work or permits to be taken out by the defunct corporation, American Bosnian Masonry, Inc. Of the bond submitted above, with the exception listed above, said bond is approved as shown on the attached list. Very truly yours, d R. e oefer aterloo City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL September 10, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 95 -BA -H808-6 NERMIN OKANOVIC dba AMERICAN BOSNIAN MASONRY, INC. WATERLOO, IA ken r7 5n a oonry RIGHT OF WAY CONSTRUCTION BOND No. 95-BA-B8o8-6 Applicant's Telephone Number: 319-504-1069 KNOW ALL MEN BY THESE PRESENTS: That (I), (We) Nermin Okanovic DBA American Bosnian Masonry Inc Inc Of 1409 W 11th ST Waterloo, IA 50702-2537 Street City State as Principal, and State Farm Fire and Casualty Company of Bloomington, IL as Surety, are held and firmly bound unto the City of Waterloo, Black Hawk County, Iowa, in the penal sum of FIFTEEN THOUSAND DOLLARS ($15,000.00) lawful money of the United States of America, to the payment of which sum, well and truly to be made, the Principal herein firmly binds (himself) (herself) (themselves) their heirs, executors and administrators, and the said Surety binds themselves, their successors, assigns, executors and administrators, jointly and severally, firmly by these presents. THE CONDITIONS OF THE ABOVE OBLIGATION ARE SUCH that, by the provisions of the Ordinances of the City of Waterloo, Iowa, a Surety Bond in the sum of Fifteen Thousand Dollars ($15,000.00) must be filed with the City Clerk/Auditor of the City of Waterloo, Iowa, before one may engage in construction, reconstruction or excavation in the public right of way in said City. NOW, THEREFORE, if the above bounden Nermin Okanovi, DBA American Bosnian aasonry 1409 W 11th ST, Waterloo, IA 50702 will faithfully perform any and all duties and abide by any and all regulations required by said Ordinances regulating the construction, reconstruction and excavation projects within said City; and if (he), (she), (they) will promptly pay to said City any and all sums and amounts due or that may become due or owing by reason of or under said Ordinances; and if (he), (she), (they) will pay all fines imposed upon (him), (her), (them), or a violation of said Ordinances occurring during the life of this bond; and if (he), (she), (they) will indemnify and keep the City harmless from all liability for any accident and/or damages arising from (his), (her), (their) doing, protecting or completing the work, then this obligation to be null and void, otherwise to remain in full force and effect. The effective date of this Bon' novitxt i1' 18 , through April 30, 20 19 . Witness our hands this 1st day of PLEASE MAIL TO: City of Waterloo, Iowa Engineering Department 715 Mulberry Street Waterloo, IA 50703 Angiict 20 18 Nermin Okanovic Dba American Bosnian Masonry PRINCIPAL By: Nermin Okanovic Printed Name: Nermin Okanovic 1 State Farm Fire and Causalty Company S ..ETY By: Attorney-in-fact Brad McCunniff Updated 1-24-00 PLEASE COMPLETE CHECKLIST ON REVERSE SIDE BEFORE SUBMITTING BOND. StateFarm POWER OF ATTORNEY STATE FARM FIRE AND CASUALTY COMPANY KNOW ALL PERSONS BY THESE PRESENTS: That STATE FARM FIRE AND CASUALTY COMPANY, an Illinois corporation, with its principal office in Bloomington, Illinois, does hereby constitute and appoint: Brad McCunniff of Cedar Falls, Iowa its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other writings obligatory in the nature of a bond as follows: $ 2,500 — License, Permit or Indemnity — Financial Guarantee $25,000 — License & Permit — Code Compliance $25,000 -- Public Official $100,000 — Administrator, Executor, or Trustee of a decendent's estate $50,000 — Guardian, Conservator, or Committee $25,000 — Receiver $ 2,500 — Judicial THIS POWER OF ATTORNEY IS NOT VALID FOR THE EXECUTION OF ANY CONTRACT (CONSTRUCTION OR SUPPLY) BOND - BID, PERFORMANCE OR PAYMENT. This appointment is made under and by the authority of a resolution which was passed by the Executive Committee of the Board of Directors of State Farm Fire and Casualty Company on the 14th day of March, 2018, as is duly authorized by the Board of Directors in Article 11, Section 6 of the By -Laws of the Company, which resolution is: WHEREAS, the Board desires to delegate the authority to appoint persons as Attorneys -in -Fact for certain bonds, undertakings, or other writings obligatory in the nature of a bond. RESOLVED, that any Officer of the Company who works regularly with surety bonds is hereby authorized to appoint and empower any representative of the Company as Attorney -in -Fact to execute on behalf of the Company any bonds, undertakings, or other writings obligatory in the nature of a bond, which the Company might execute through its officers. Any said execution of such documents by an Attorney -in Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by he regularly elected or appointed officers of the Company. Any Attorney -in -Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. IN WITNESS THEREOF, STATE FARM FIRE AND CASUALTY COMPANY has caused this instrument to be signed by its Officer, and its Corporate Seal to be affixed this 14th day of March, 2018. This APPOINTMENT SHALL CEASE AND TERMINATE AUTOMATICALLY AS OF DECEMBER 31, 2021, UNLESS SOONER REVOKED AS PROVIDED. STATE STATE OF ILLINOIS COUNTY OF McLEAN On this 14th day of March, 2018, before me personally came John R. Horton to me known, who being duly sworn, did depose and say that he is Assistant Secretary Treasurer of STATE FARM FIRE AND CASUALTY COMPANY, the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such Corporate Seal; and that he executed said instrument on behalf of the corporation by authority of his office under the By -Laws of said corporation. STATE FARM FIRE AND CASUALTY COMPANY By John R. Horton - Assistant Secretary Treasurer OFFICIAL SEAL Pamela Chancellor NOTARY PUBLIC - STATE OF ILLINOIS My Commission Expires August 30, 2021 Notary Public My commission expires August 30, 2021 CERTIFICATE I, the undersigned Assistant Secretary Treasurer of STATE FARM FIRE AND CASUALTY COMPANY, do hereby certify that the original Power of Attorney of which the foregoing is a true and correct copy, is in full farce and effect and has not been revoked and the resolutions as set forth are now in force. Signed and sealed at Bloomington, Illinois. Dated this 1st day of August 2018 4 4`nt M1CV` '' feh, `p►r O.:4 iX ;p \o.\ ELL W"Rem wP4' f If you have a question concerning the validity of this Power of Attorney, call 309-766-2090. 124061.12(0$•19-2018) : is Julia Kilnzing- Assistant Secretary Treasurer MATT SCHULTZ IOWA SECRETARY OF STATE No: W00801615 490 DP -331699 AMERICAN BOSNIAN MASONRY, INC. NERMIN OKANOVIC 1409 W 11TH ST WATERLOO, IA 50702 Date: August 9, 2012 LUCAS BUILDING, FIRST FLOOR DES MOINES, IOWA 50319 CERTIFICATE OF ADMINISTRATIVE DISSOLUTION The corporation named above is hereby administratively dissolved pursuant to Iowa Code sections 490.1420(1) and 490.1421 effective August 9, 2012 for failure to deliver the 2012 Biennial Report as required by Iowa Code section 490.1622. TEL (515) 281-5204 FAX (515) 242-5953 ETARY OF STATE www.sos.iowagov sos@sos.iowagov AMERICAN BOSNIAN MASONRY, INC. (331699) Cert. NoPages Filing Dato Effective Date VY004822152 W00590490 W00625366 AB8031699 1 W00625367 Al 03'31599 1 '00O8018151 8/4/2006 8/11/2008 5/7/2009 5/7/2009 5/7/2009 3/25/2010 8/9/2012 8/4/2006 8/11/2008 8/11/2008 5/7/2009 5/7/2009 3/25/2010 8/9/2012 Type ARTICLES OF INCORPORATION ADMINISTRATIVE DISSOLUTION REINSTATEMENT BIENNIAL REPORT REGISTERED OFFICE/AGENT CHANGE BIENNIAL REPORT ADMINISTRATIVE DISSOLUTION TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED did - 31,--(// /O -1j/h.- FY A 1j/S'FY. /9 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /4(0 DATE Original - Clerk/Finance Co • - De•artment 696 274v 9- Sr -a NAME(S) AND POSITION(S): AN Cedar Valley SportsPlex Employees DATE:9/23/18 NAME OF CLASS / MEETING: Workplace issues and customer service training DESTINATION: Waterloo, Iowa (SportsPlex) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: N/A RETURN DATE: N/A DATE(S) OF MEETING: 9/23/18 PURPOSE OF TRAVEL/TRAINING: HR Connect will provide training to Full time and seasonal staff on the topics of harassment, discrimination and customer service delivery. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 600.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 600.00 BUDGET LINE ITEM: 4180-16-21b" /3/5. x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST , 7 _ CIL-u2.4A)4g7-e DEPARTMENT HEAD y- 5/-4 MAYOR `t tO /I6 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY BUDGETED BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY ei/a .?Cv q (i /30 7u4 -v Co • - be •artment NAME(S) AND POSITION(S): Kent Shankle, Director DATE: 9/5/18 NAME nF (i ecS 1 MEETING: R6 Ti c4e..4 GcR-rs ec, G.a eflr-rtov,c4, l r GC 1-P 4 ew -•yh; aA ,4 rt J - . DEPARTURE DATE: 9/13/18 DESTINATION: Providence, RI DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 9/18/18 DATE(S) OF MEETING: 9/14-16/18 PURPOSE OF TRAVEL/TRAINING: Travel to return art on loan to WCA for exhibition to the artists Steve Gerberich (Newburgh, NY) and Kenneth Steinkamp (Providence, RI). While in the vicinity, donations of art will be picked up from Ute Stebich (Plainfield, MA) and Paul Graubard (Pittsfield, MA). WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 400 LODGING 210 MEALS REGISTRATION 560 MILEAGE/FUEL 120 TOTAL FOR ALL: $ 1,290 TAXI PARKING YES AIRFARE MISC/TOLLS YES 010-26-4265-1346 BUDGET LINE ITEM: 26STGOSG X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO D PARTMENT HEAD °lis/ i F) I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYO/f BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 5 SOu /3c)e 0 ,42q$L /Ut 4/6/ 6' ??Az, 9.5 i Copy - Department NAME(S) AND POSITION(S): Jon Martin and Matt Chesmore DATE: 9/4/2018 NAME OF CLASS / MEETING: Iowa Association of Housing officials Annual Classes and Conference DESTINATION: Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 3, 2018 RETURN DATE: October 5, 2018 DATE(S) OF MEETING: October 3-5, 2018 PURPOSE OF TRAVEL/TRAINING: All IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 600.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 600.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 224-32-5850.1346 X YES X YES GRANT REIMBURSABLE NO BG21A.ADMN REQUIRED CERTIFICATION NO TOTAL: $ 300.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CIT j• F WATERLO ART THE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR `�IIU i(8 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-09-8250-1346 FY 19 BUDGETED 5500.00 EXPENDED YTD THIS REQUEST 33/ / c) LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance O if&F 4 9-642 Copy - Department NAME(S) AND POSITION(S): LANCE DUNN DATE: September 13-14,2018 NAME OF CLASS / MEETING: LEADERS OF TODAY PAVING THE WAY FOR LEADERS OF TOMORROW — IAPELRA FALL CONF 2018 DESTINATION: JOHNSTON, IOWA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 13, 2018 RETURN DATE: September 14, 2018 DATE(S) OF MEETING: September 13-14, 2018 PURPOSE OF TRAVEL/TRAINING: TRAINING ON DIVERSE TOPICS INCLUDING MANAGING INTERMITTENT FMLA, SUCCESSION PLANNING AND DEFEATING DRAMA IN THE WORKPLACE. NETWORKING OPPORTUNITIES. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: WATERLOO, IOWA ESTIMATE OF COST: $84 LODGING $35 MEALS $75 REGISTRATION $139.10 rt MILEAGE/FUEL TOTAL FOR ALL: $ 333.10 NTE TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-09-8250-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 331.10 NTE PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD v, L I APPROVE THIS TRAVEL REQUEST MAYOR /I e) DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 LEADERS OF TODAY PAVING THE WAY FOR LEADERS OF TOMORROW The IAPELRA fall conference agenda features a great lineup of diverse topics including managing intermittent FMLA, succession planning, and defeating drama in the workplace. More details about the topics and speakers presenting them can be found in the enclosed conference agenda. As always, there will be wonderful networking opportunities to talk shop with your peers from around the state. SEPTEMBER 13 14 Crown Point Community Center 6300 Pioneer Parkway, Johnston, IA 50131 REGISTRATION Non -Member Conference $150 Member Conference $75 Rooms at Stoney Creek Hotel & Conference Center 5291 Stoney Creek Ct, Johnston, IA 50131 Call 1-800-659-2220 and mention IAPELRA to add a reservation in the room block _HEREthrough EventBrate NANCY CULPEPPER 'Edit To.ds H elf.) Cozi • Logon world ERP Web Help Desk 10:1 Su ested Sites ,013Wth Shce 'Gallery Sign up Log in Find Places Where are you starting? 73.5 Mulberry St, Waterloo, IA 5 Where are you going? 40 6300 Pioneer Pkwy, Johnston, Get Directions 0 Add Stop Route Settings LAVE Notev. Food ur,r4tySppr \„..,'Th Hum, you re never really alone on the rood. Choose Your Poute Route #1 Route Route #3 via US -20 W 2hr 4min 1 30mi Est. fuel cost: 310.00 Add your ve.hcie to more w,...cwrate fk.021cost. Current Traffic: Light Johnston, !A 9/9/18 rt Dodi P4 ter' Your route is sponsored by Take care of your car and everyone I n it • The Internal Revenue Service (IRS) has issued the 2018 optional standard mileage rates and beginning on January 1, 2018, the standard mileage rates for the use of a car, van, pickup or panel truck will be: 54.5 cents per mile for business miles driven (up from 53.5 cents in 2017) Dec 14. 2017 IRS Announces 2018 Mileage Rates Even Though Tax Reform Talks ... https:llwww.foroes.comi.,./irs-announces-2018-mileage-rates-even-though-tax-reform-ta.. 0 At out -this result 0 Feedback #aecy Ca0e/rt, Administrative Secretary Human Resources City of Waterloo 715 Mulberry St. Waterloo, IA 50703 319-291-4303 #3378