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HomeMy WebLinkAboutCouncil Packet - 9/24/2018 THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, September 24, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 155 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Keith Kaspari, Airport Director Agenda, as proposed or amended. Minutes of September 17, 2018, Regular Session, as proposed. Presentation from Church Row Neighborhood Association on Veterans Home project. ORAL PRESENTATIONS I owa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Kelley Felchle, City Clerk 3. Resolution approving proposed specifications, bid document, form of contract, etc. for a recycling processing facility to support the City of Waterloo's curbside recycling program, and setting date of bid opening as October 11, 2018 and date of public hearing as October 15, 2018, and instruct City Clerk to publish notice. Submitted By: Sandie Greco, Interim Public Works Director 4. Resolution approving proposed specifications, bid document, form of contract, etc. for the rental of four (4) motor graders to support snow operations, and setting date of bid opening as October 11, 2018 and date of public hearing as October 15, 2018, and instruct City Clerk to publish notice. Submitted By: Sandie Greco, Interim Public Works Director 5. Resolution approving proposed specifications, bid document, form of contract, etc. in conjunction with the purchase of one (1) 2019 1 ton pickup truck with snow plow for the Traffic Operations Department, and setting date of bid opening as Page 2 of 155 October 11, 2018 and public hearing as October 15, 2018, and instruct City Clerk to publish said notice. Submitted By: Sandie Greco, Interim Public Works Director 6. Resolution fixing date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $2,300,000 Sewer Revenue Taxable Capital Loan Notes of the City of Waterloo, Iowa, and providing for publication of notice thereof to fix the date of hearing as October 8, 2018. Submitted By: Michelle Weidner, Chief Financial Officer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Sam Barrett, Operations Supervisor Class/Meeting: Iowa Recycling & Solid Waste Management Conference Destination: Council Bluffs, IA Dates: October 8-10, Amount not to exceed: $850.00 2018 b. Tim Moyer, Chief Electrical Inspector Class/Meeting: International Association of Electrical Inspectors - Iowa Chapter Fall Meeting Destination: Riverside, IA Dates: October 11-12, Amount not to exceed: $150.00 2018 C. Jeff Siebel, Commercial Property Safety Inspector Class/Meeting: 2018 Fire Prevention & Building Safety Education Conference Destination: West Des Moines, IA Dates: October 23-26, Amount not to exceed: $685.00 2018 d. Greg Ahlhelm, Building Official Class/Meeting: 2018 Fire Prevention & Building Safety Education Conference Destination: West Des Moines, IA Dates: October 23-26, Amount not to exceed: $710.00 2018 e. Pat Treloar, Fire Chief and Jason Hernandez, Medical Supervisor Class/Meeting: EMS World Expo and Conference Destination: Nashville, TN Dates: October 30 - Amount not to exceed: $2,640.00 November 2, 2018 f. John Hyman, ICT Foreman and Kevin Kuenstling, ICT Tech Class/Meeting: 3E NEC Code Update Class Destination: Waterloo, IA Dates: October 4, 2018 Amount not to exceed: $300.00 g. Kelley Felchle, City Clerk Page 3 of 155 Class/Meeting: 2018 Iowa Municipal Finance Officers Association - Fall Conference Destination: Des Moines, IA Dates: October 18-19, Amount not to exceed: $205.00 2018 2. LIQUOR LICENSES a. Hy-Vee C-Store #4, 3700 University Avenue Class: B Wine / C Beer Renewal Application Includes Sunday Expiration Date: 10/31/2019 b. YMCA, 669 S. Hackett Road *5 DAY* Class: B Beer w/Outdoor Service New Application Includes Sunday Expiration Date: 10/2/2018 3. APPOINTMENTS a. Patrisha L. Serfling Board/Commission: Planning, Programming &Zoning Commission Expiration Date: 9/24/2021 New Appointment b. Samir Sarkic Board/Commission: Board of Electrical Examiners and Appeals Expiration Date: 9/24/2021 New Appointment C. Mark Myers Board/Commission: Board of Electrical Examiners and Appeals Expiration Date: 9/24/2021 New Appointment d. Jake Connor Board/Commission: Plumbing Board of Licensing, Examiners and Appeals Expiration Date: 8/24/2021 Re-Appointment 4. Bonds. PUBLIC HEARINGS 2. 2018 Carnegie Annex roof replacement project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Page 4 of 155 Resolution awarding contract to Service Roofing Co. of Waterloo, Iowa, in the amount of $72,962, and approving the contract, bonds, and certificate of insurance, and authorize Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 3. Resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2018, and authorizing transmittal to the Iowa Department of Transportation. Submitted By: Michelle Weidner, Chief Financial Officer 4. Resolution approving Agreement with Iowa DOT for the Initiated Detour of Primary Highways Onto Local Roads, in conjunction with the reconstruction of Highway 20 from IA 21 to the Cedar River Bridge in 2019, and authorize Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 5. Resolution approving Amendment No. 2 to Development Agreement with Central Property Holdings, LLC to include a grant in the amount of$500,000, and authorize the Mayor and City Clerk to sign and execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution approving the sale of kitchen equipment from the Public Market building, in the amount of $1,500, to Wilson Restaurant Supply, and authorize the Mayor and City Clerk to execute any necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution approving the Real Estate Purchase Agreement with Tramaun T. Allen to acquire 1430 Commercial Street for $20,000 plus up to $10,000 in closing costs, and authorize the Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 8. Resolution approving Amendment No.1 to the April 12, 2017 Agreement for General Services Wastewater Treatment Facilities Planning and Nutrient Reduction Study and Operation Assistance by increasing the amount to $64,000 and amending the completion schedule to April 30, 2019, and authorize Mayor to execute said document. Submitted By: Steve Hoambrecker, WMS Department Director 9. Resolution approving Professional Service Agreement with AECOM Technical Services of Waterloo, Iowa in the amount of$470,000 for engineering and construction related services for Waterloo Sanitary Sewer System Improvements Titus Pumping Station and Force Main, and authorize Mayor and City Clerk to execute said documents. Submitted By: Steve Hoambrecker, WMS Department Director 10. Resolution approving Professional Service Agreement with Strand Associates of Madison,Wl in the amount of $940,000 to provide Design Services for Waterloo Sanitary Sewer System Plant Biosolids Modification project, and authorize Mayor and Page 5 of 155 City Clerk to execute said documents. Submitted By: Steve Hoambrecker, WMS Department Director 11. Resolution approving a residency waiver for Waterloo Police Officer Alex Bovy. Submitted By: Daniel J. Trelka, Chief of Police ORDINANCES 12. An Ordinance amending the City of Waterloo Traffic Code by adding Subsections (4) Fifth Street (W) and (5) Sixth Street (W), to Section 576, No Parking 11:00 P.M. to 5:00 A.M. Motion to receive, file, consider, and pass for the first time an Ordinance amending the City of Waterloo Traffic Code by Adding Subsections (4) Fifth Street (W) and (5) Sixth Street (W), to Section 576, No Parking 11:00 P.M. to 5:00 A.M., as follows: (4) Fifth Street (W) -Alley in 200 block, both sides, between Jefferson and Commercial Streets and (5) Sixth Street (W) -Alley in 700 block, both sides, between Jefferson and Commercial Streets. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Interim Public Works Director 13. An Ordinance amending the Traffic Code by adding a new Section 571D, No Parking 2:30 P.M. to 3:30 P.M. during School. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding a new section Section 571D, No Parking 2:30 P.M. to 3:30 P.M. during School, as follows: When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 2:30 p.m. to 3:30 p.m., Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: West Park Lane - South side in the 300 block. Motion to suspend the rules. Motion to receive, file, consider, and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Interim Public Works Director EXECUTIVE SESSION Motion to adjourn to Executive Session 14. Executive session regarding collective bargaining, pursuant to § 20.16. Motion to adjourn Executive Session ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS Page 6 of 155 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Complete Streets minutes of July 17, 2018. 2. Board of Adjustment minutes of June 26, 2018. 3. Community Development Board Minutes August 2018. 4. Leisure Services Commission minutes of August 14, 2018. 5. Planning, Programming &Zoning minutes of July 10 and August 7, 2018. 6. Certified List for the position of Facilities Services Specialist for the City of Waterloo, Iowa Center for the Arts Department, as certified by the Civil Service Commission on September 7, 2018. 7. Certified List for the position of Sewer Maintenance Worker for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on September 7, 2018. 8. Certified List for the position of Animal Control Services Officer for the City of Waterloo, Iowa Public Works Department-Traffic Operations, as certified by the Civil Service Commission on September 7, 2018. 9. Certified List for the position of Inspector/Maintenance Supervisor for the City of Waterloo, Iowa Community Planning & Development Department-Housing Authority, as certified by the Civil Service Commission on September 7, 2018. 10. Certified List for the position of Secretary for the City of Waterloo, Iowa as certified by the Civil Service Commission on September 7, 2018. 11. Certified List for the position of Youth Pavilion Manager for the City of Waterloo, Iowa Center for the Arts as certified by the Civil Service Commission on September 7, 2018. 12. Communication from the Waterloo Police Department on the notice of the conclusion of employment for Cheryel Stevenson, Clerk II, effective August 31, 2018 with recommendation of approval of payout of$7,607.20 for unused benefits. Page 7 of 155 CITY OF WATERLOO Council Communication Minutes of September 17, 2018, Regular Session, as proposed. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk (:)p'iice i p n.i'by; 1" mcy Approved 9/G /2018 ... 12-39 PM ATTACHMENTS: Description Type Minutes of 9/17/18 Backup Mammlaap Submitted by: Submitted By: Page 8 of 155 September 17, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 17, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Julie Dawson, Housing Authority Director 14651 l - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, September 17, 2018 at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried. 146512 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 10, 2018 at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried. Proclamation declaring September 17-23, 2018 as Constitution Week. Proclamation declaring September 2018 as Hunger Action Month. ORAL PRESENTATIONS Todd Obadal, 124 Amity Drive, commented that he removed his bandana when he came to the podium he removed his headgear and did so because it is good to give respect to the meeting. He stated that respect needs to be shown blindly to citizens regardless of how nice they may or may not be to the government employees. He encouraged council to work together and not call for other members to resign just because they may disagree. Bruce Kaesser, CRC Apartments, thanked everyone who has helped him over the years during a time of need. David Dryer, 3145 W. 4th Street, questioned why hotel/motel tax money cannot be used for road repair and tax relief. He questioned why the city decided to construct the middle portion of the University Avenue project first and why they were not using easements to get access to property from the beginning of the project. Rev. Ed Loggins, 233 Oliver Street, commented that Justin Brant is working on the Hail Mary Project, which is in place to help young men do better through sports. Financial support is needed to help the project succeed and asked the Mayor and council to provide this support. Mr. Morrissey commented that he was proud to be part of the ribbon cutting at the People's Dental Clinic. Tomorrow at Payne AME Church is the Smokey Row historical survey public forum. He also asked that the Telecommunications Commission needs to occur. Mr. Jacobs commented that he was in a situation when he needed police services and the assisting officer did a great job. Mr. Schmitt commented that he attended a 9/11 mass at Blessed Maria Middle School with several September 17, 2018 Page 2 that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated September 17, 2018, in the amount of$2,542,704.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2018-689. 2. Resolution approving cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No. 2018-690. 3. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as October 4, 2018 and date of public hearing as October 8, 2018, for the FY 2019 Sidewalk Repair Assessment Program - Zone 8, Contract No. 958, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-691. 4. Resolution approving request from John Warren for a waiver for a concrete driveway, located at 504 Russell Road, with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-692. 5. Resolution approving request from Clark Moritz for a waiver for a concrete driveway, located at 208 Letsch Road, with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-693. b. Motion to approve the following: 1 Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. P.O. Schuster Advanced Collision Johnston, IA November $996.00 Investigation School 5-9, 2018 b. P.O. Kyle Janikowski Iowa Law Enforcement Johnston, IA August 27 - $8,225.00 Academy Course December 14, 2018 c. P.O. Jordan Helgeson Iowa Law Enforcement Hawkeye September $4,425.00 Academy Course Community 10 - College - November September 17, 2018 Page 3 d. Knights of Pythias - C Liquor Renewal 9/16/2019 x Furgerson Lodge #5, 244 w/Outdoor Service Ash Street e. Rudy's Tacos - Beer Hall- C Liquor New 9/27/2019 Lava Lounge, 2401 Falls Avenue *Ownership Update* £ Three Amigo's Family C Liquor Renewal 8/24/2019 x Restaurant, 2820 Falls Avenue 3. Motion to approve recommendation of appointment of Mitze Billings, from the current Civil Service list, to the position of Building Inspections Secretary, effective September 24, 2018. 4. Recommendation of appointment of Adam Little, from the Civil Service list, to the position of Sewer Maintenance Worker at the Waste Management Services Department, effective September 18, 2018, pending drug test and physical. 5. Recommendation of appointment of Clinton Mott, from the Civil Service list, to the position of Sewer Maintenance Worker at the Waste Management Services Department, effective September 18, 2018, pending drug test and physical. Roll call vote-Ayes: Six. Motion carried. PUBLIC HEARINGS 146515 - Schmitt/Amos that proof of publication of notice of public hearing on Request by Deer Creek Development for a site plan amendment to the "M-2, P"Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive as published in the Waterloo Courier on September 7, 2018,be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146516 - Schmitt/Amos that the hearing be closed and recommendation of approval of Planning, Programming and Zoning Commission. Voice vote-Ayes: Six. Motion carried. 146517 - Schmitt/Amos Motion to receive, file, consider, and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, to approve a request by Deer Creek Development for a site plan amendment to the "M- 2, P" Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive. Roll-call vote-Ayes: Six. Motion carried. 146518 - Schmitt/Amos September 17, 2018 Page 4 lot layout located west of 3301 Greyhound Drive",be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Six. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5468. 146520 - Morrissey/Amos that proof of publication of notice of public hearing on the purchase of one (1) 2018 Triple Combination Pumper for Waterloo Fire Rescue, as published in the Waterloo Courier on September 4, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. John Sherbon, 1715 Robin Road, questioned if additional money can be put into fixing the other fire truck that has been sitting for several years instead of purchasing a new truck. Forest Dillavou, 1725 Huntington Road, questioned where the truck will be housed and stated that a truck sits at Ansborough Avenue with nobody to operate the truck. Pat Treloar, Fire Chief, explained that this truck, if approved, will go to Station 3 on Donald Street and will replace a fire truck which was purchased in 1998. Bruce Kaesser, CRC Apartments, questioned what the life expectancy of a fire truck is. Pat Treloar explained that fire/ladder trucks have a 20 year maximum in-service life expectancy and that a replacement fire truck was budgeted for. David Dryer, 3145 W. 4"' Street, questioned what year was the fire truck purchased that is sitting unrepaired. Pat Treloar explained that that fire truck, engine 306, is a 2003. 146521 - Morrissey/Amos that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. 146522 - Morrissey/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Mrs. Klein questioned what happens to old fire trucks. Pat Treloar explained that the city will try to put them in reserve status first then sell the trucks. This fire truck will not go into reserves and they will try to sell this fire truck. Resolution adopted and upon approval by Mayor assigned No. 2018-694. 146523 - Morrissey/Amos September 17, 2018 Page 5 Reliant Fire Apparatus, Inc. 10% S $514,666.00 Slinger, WI Ed M. Feld Equipment Co., Inc. Not Received Bid Rejected Carroll, IA Fire Safety, USA 10% Rochester, MN $542,875.00 Mayor Hart questioned if Reliant is where current fire trucks are repaired. Chief Treloar explained that Reliant represents Pierce Manufacturing in Weyauwega, Wisconsin. Voice vote-Ayes: Six. Motion carried. 146525 - Morrissey/Amos that "Resolution awarding bid to Reliant Fire Apparatus, Inc., of Slinger, WI, in the amount of $514,666, in conjunction with the purchase of one (1) Triple Combination Pumper, and authorize the Mayor and City Clerk to execute said documents," be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-696. 146526 - Amos/Morrissey that proof of publication of notice of public hearing on the FY 19 Wing Dike, Contract No. 966, as published in the Waterloo Courier on September 7, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4ffi Street, questioned where the wing dam will be located and what it will be used for. Steve Hoambrecker, Waste Management Services Director, explained where the wing dam will be located and that it would not be used for white water rafting. 146527 - Amos/Schmitt that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. 146528 - Amos/Schmitt that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-697. 146529 - Amos/Schmitt September 17, 2018 Page 6 Estimate: $850,000 Bidder Bid Security Bid Amount J. B. Holland Construction Inc. 5% $718,593.75 Decorah, IA Peterson Contractors Inc. 5% $560,497.00 Reinbeck, IA Vieth Construction Cedar Falls, IA 5% $625,601.00 Lodge Construction Inc. Clarksville, IA 5% $677,264.00 Voice vote-Ayes: Six. Motion carried. 146531 - Amos/Schmitt that "Resolution awarding bid to Peterson Contractors, Inc. of Reinbeck, IA, in the amount of $560,497, and approving the contract, bonds and certificate of insurance for the Wing Dike Installation Contract No. 966, and authorize the Mayor and City Clerk to execute said documents," be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-699. 146532 - Schmitt/Amos that proof of publication of notice of public hearing on FY19 Wet Well Rehabilitation Contract No.907, as published in the Waterloo Courier on September 7, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146533 - Schmitt/Amos that the hearing be closed. Voice vote-Ayes: Six. Motion carried. 146534 - Schmitt/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-700. 146535 - Schmitt/Amos that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-701. September 17, 2018 Page 7 Voice vote-Ayes: Six. Motion carried. RESOLUTIONS 146537 - Morrissey/Amos that"Resolution approving City of Waterloo City Council Rules of Procedure,"be adopted. 146538 - Amos/Morrissey To postpone to a work session for discussion on January 28, 2019. Roll call vote-Ayes: Six. Motion carried. Margaret Klein commented that she prefers there be work sessions on the matter to allow council adequate time to go through and discuss each section. Kelley Felchle, City Clerk, commented she agrees with Mrs. Klein in that the council as a whole needs to feel comfortable with the document and suggested that the council could just postpone the item to be discussed at a work session on January 28. Jerome Amos commented that he agrees that the new council person needs to have enough time to also review and understand the document. 146539 - Morrissey/Amos that "Resolution approving Consolidated Public Safety Communications 28E Agreement with Black Hawk County, Cedar Falls, Evansdale, Hudson, La Porte City, Dunkerton, and Gilbertville, and authorize the Mayor to execute said documents," be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-702. 146540 - Morrissey/Amos that "Resolution approving a Development Agreement with Canterbury Court Real Estate, LLC, for the construction of a 5,320 square foot medical office building in the San Magnan TIF District, adding $1,467,730 of taxable value to site, and offering four years at 90% tax rebates, two years at 85%, two years at 80% and one year at 78%, and authorize Mayor and City Clerk to execute all necessary documents,"be adopted. Roll call vote-Ayes: Six. Motion carried. Mr. Schmitt questioned if the business that is moving to the building is an owner or tenant of their current location. Noel Anderson explained that they own their current building. Mr. Schmitt questioned if the last 20 development agreements are for new businesses coming to Waterloo or they are businesses moving to new employees. Noel Anderson explained that many times these agreements are going to businesses that are in expanding and creating jobs. September 17, 2018 Page 8 Mrs. Klein questioned if there is a commitment that the business will stay at the location after the rebates end. Noel Anderson explained how the minimum assessment and tax abatement schedule works in the event the building owners should sell. Mayor Hart questioned who pays the taxes on the building if they left but still owned the building. Noel Anderson explained that, depending on how the lease agreement is structured, the owner or the tenant would need to pay the taxes. Todd Obadal, 124 Amity Drive, requested confirmation that there was no cost to the City in getting the development agreement in place. Noel Anderson confirmed. David Dryer, 3145 W. 4th Street, questioned why the tax abatements were not already in the agreement during the planning stages and in the development agreement. Resolution adopted and upon approval by Mayor assigned No. 2018-703. 146541 - Morrissey/Amos that "Resolution approving Preconstruction Agreement with Iowa Department of Transportation in the amount of$176,179.24, for primary road improvements pertaining to the asphalt resurfacing of US 63 from Donald Street to city limits; and authorize Mayor and City Clerk to execute said document,"be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-704. OTHER COUNCIL BUSINESS 146542 - Schmitt/Amos that a motion approving Change Order No. 1 for a net increase of$20,000 to KWS Electric for the CSTSF-8155(745)--85-07 Traffic Safety Improvement at Osage Road and Dubuque Road and authorize Mayor to execute said document be received, placed on file and approved. Voice vote- Ayes: Six. Motion carried. Sandie Greco, Interim Public Works Director,provided an overview of the change order. ADJOURNMENT 146543 - Juon/Morrissey that the Council adjourn at 6:40:p.m. Voice vote-Ayes: Six. Motion carried. T) 11 T 1 1 1 CITY OF WATERLOO Council Communication Cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting: 9/24/2018 Prepared: 9/18/2018 REVIEWERS: Department Reviewer Action Date `11erk Office p p ig))y, 1" aaa�cy approved 9/i /2 018 ... 12.42 P N1 ATTACHMENTS: Description Type lC xhil[-)4 A. Baacicaa:p:p Materaap SUBJECT: Cancellation of assessments for properties listed on Exhibit A. and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by: Submitted By: Kelley Felchle, City Cleric Page 17 of 155 EXHIBIT A Weed Parcel Number Address Sewer Storm Garbage Sidewalk Removal 1 8913-35-282-004 1116 Patton Avenue $48.45 $9.35 2 8913-35-282-004 1116 Patton Avenue $66.10 $17.28 $67.40 3 8913-35-130-010 819 Vermont Street $84.79 $16.36 $80.33 4 8913-26-231-002 200 W. 4t" Street $85.53 5 8913-13-360-006 1909 E. 4"' Street $80.68 $33.50 $68.50 6 8913-26-330-019 417 Baltimore Street $55.17 $7.43 $41.85 7 8313-26-330-019 417 Baltimore Street $58.98 $21.45 $75.41 8 8913-25-109-014 722 Water Street $974.85 9 8913-27-432-009 1512 W. 2nd Street $25.20 $47.79 CITY OF WATERLOO Council Communication Resolution approving proposed specifications, bid document, form of contract, etc. for a recycling processing facility to support the City of Waterloo's curbside recycling program, and setting date of bid opening as October 11, 2018 and date of public hearing as October 15, 2018, and instruct City Clerk to publish notice. City Council Meeting: 9/24/2018 Prepared: 9/17/2018 REVIEWERS: Department Reviewer Action Date II n"aaffpc Operas ons I f i 5i" > T am y Approved 9/19/2018 ... ll 0. M ATTACHMENTS: Description Type Resolution approving proposed specifications, bid document, form of contract, etc. for a recycling processing facili, to support the City of SUBJECT: Waterloo's curbside recyclingj2rogram, and setting date of bid opening as October 11, 2018 and date of public hearing as October 15, 2018, and instruct City Clerk to publish notice. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval This service is for providing equipment site service and collection/delivery of Summary Statement: materials from curbside recycling and the processing and ultimate marketing and disposal of materials thereby generated. Expenditure Required: $55,000.00 Source of Funds: Sanitation Funding- 525-15-5400-1300 Strategy 3.4 and 3.5 - Identify and implement proven cost and resource Policy Issue: saving measures and continue to engage with local public partners to identify cost savings, streamline efforts and improve efficiency in City operations and activities. Background Information: The City of Waterloo has provided curbside recycling for a number of years. The vendor divides and separates all recyclables. Page 19 of 155 i CITY OF WATERLOO, IOWA I .am REQUEST FOR PROPOSALS TO PROVIDE RECYCLING PROCESSING SERVICES DATE: September 10, 2018 REQUEST FOR PROPOSAL: RECYCLING PROCESSING SERVICES FOR THE CITY OF WATERLOO, IOWA SUBMITTING AND OPENING PROPOSALS: All proposals must be received in a sealed envelope in the City Clerk's office (time and date stamped) by Thursday, October 11, 2018, at 12:00 p.m. Central Time (our clock) in order to be considered. The City Clerk's office is located at 715 Mulberry St., Waterloo, Iowa, 50703. Proposals sent electronically or via facsimile will not he accepted. The mailing container or envelope shall be plainly marked on the outside with the notation "SEALED PROPOSAL FOR RECYCLING PROCESSING SERVICES", and the name of the company submitting the proposal.. The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received no later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. Proposals will be opened on Thursday, October 11, 2018 at 1:00 p.m. Central Time in the City Clerk's office at City Hall, 715 Mulberry St, Waterloo. The main purpose of this opening is to reveal the name(s) or the Proposer(s), not to serve as the forum for determining the awarded proposal(s). F BONDS AND INSURANCE: Insurance is required with this Request for Proposal, as specified in Section IV B. NO CONTACT POLICY. After the date and time established for receipt of proposals by the City, any contact initiated by the Proposer or by a City representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is prohibited. Any such unauthorized contact may cause the disqualification of the Proposer from the procurement transaction. 1 Page 20 of:!55 Index: Section.I. Proposal Requirements Checklist Section II. Specific conditions and Instructions to this Proposal Section III. Detailed Specifications Section IV. General Conditions and Instructions to Proposals Section V. References Section VI. Pricing & Company Information Form 2 Page 21 of 155 SECTION LPROPOSAL REQUIREMENTS CHECKLIST DOCUMENTS REQUIRED TO BE SUBMITTED WITH THIS PROPOSAL Please review the following checklist to make sure the documents are included in your proposal. The required items and specific content must be organized in the submitted proposal as they are listed below. A summarized letter of the vendor's proposal on the vendor's letterhead stationery. The letter must be signed by an officer of the vendor or a designated agent empowered to bind the firm in the contract offer. A minimum of three references from companies or agencies for projects similar in scope to this project. Include the company or agency's name and address, the name, title, phone number of each reference, and the date services were provided. References from other City of Iowa City employees will not be accepted(Section V). A completed and signed Pricing and Company Information Form (Section VI). The City is not responsible for the vendor's failure to provide information and pricing on required items. In this instance the prices submitted will prevail as the proposal price for all required equipment, materials labor, and travel. Information on the services provided by the proposer, including the following items: • Give a detailed description of your company, including the location of your company, the services performed and how long your company has been performing the services, and the number of staff employed by your company. • Provide a detailed description of your company's methods of recycling, including your procedures. • Provide a list of equipment that your company owns to provide the proposed recycling services. • Procedures for handling customer service issues, including the customer service representative(s) responsible for the City of Waterloo's account. EXCEPTIONS/ DEVIATIONS to this Request for Proposal are to be included in Section VI. If adequate space is not provided for exceptions/deviations, please use a separate sheet of paper. If your company has no exceptions/deviations, please write "No Exceptions" in the space provided. If you state no exceptions,you may not add your company's terms and conditions or any other documents to your submitted proposal or any submittals after the proposal due date. Failure to note exceptions will mean that your company agrees to meet all requirements of the Request for Proposal. 3 Page 22 of 155 SECTION IL SPECIFIC CONDITIONS AND INSTRUCTIONS TO THIS PROPOSAL A. SCOPE OF WORK: The City of Waterloo, Iowa is soliciting proposals from qualified vendors to provide recycling processing services. It is the intent of the City to compare the continuation of the current single stream (comingled) recycling system by accepting RFP responses. The awarded vendor shall provide a site for receiving recyclable materials and accommodate collection schedules Tuesday-friday 7am-2pm, with the possibility of a few Saturdays. The awarded vendor shall provide a site for processing; storage and marketing. It is the intent of the City to: • Maximize the diversion of clean recyclable materials from the Black Hawk County.Landfill via legitimate recycling markets. • Minimize the residual material landfilled after processing. • Form a cooperative-partnership=with the successful vendor to maximize public-education, c-prim zniV outreach.and other activities. • Maximize per-ton revenues derived from the sale of the recyclable materials and minimize transportation and overall costs. The materials collected and delivered to the transfer/processing facility as listed in this Scope of Services shall not be disposed of by land filling without the specific approval of the City. This implies that the Contractor will sort/process these materials to render the marketable status of the commodity. The removal of some contaminants and/or improper materials is expected. The cull materials, if process sorting is done locally in the metro-area, shall be tracked, reported monthly, and properly land filled at the-Black Hawk County Landfill as per this agreement. The City agrees to coordinate any public education/relations efforts ,to. minimize.:this problem;...howeuer, al�snlute.. product quality of the material delivered by the City cannot be assured,.nor expected, B. BACKGROUND: The City of Waterloo is responsible for providing curbside recycling services to residents. The City employs staff to collect recycling curbside and to deposit collection at the processing facility. The City-has & population of about :68,000 -and .serves,approximately I l flOO-:households.: with. monthly curbside recycling-. Participation in curbside recycling-programs range-from.20-f0%.in most neighborhoods. Currently, about 500.tons of materials are.collected curbside annually. C. CONTRACT TERM: 1. The contract shall commence on November 1, 2018. No price escalation will be allowed during the initial term of the contract. 2. The initial term of the contract shall be for one (1) year. The City may elect to extend this contract for one (1) additional one (1) year term with a maximum of four, one (1) year contract renewals. Extension of the contract after the initial one (1) year term is at the discretion of the City. 4 Page 23 of 155 3. Requests for proposed price changes after the initial term of the contract must be submitted in writing to the Director of Public Works thirty (30) calendar days prior to the contract start date. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate without cost, the future performance of the contract. 4. Formal contract renewal will be-issued;in writing, thirty (30) calendar days prior to expiration date of the current term. D. PROPOSAL REOUIREMENTS; 1. All vendors submitting a proposal must be capable of performing the services specified in this Request for Proposal. Before the award of this contract, vendors submitting a proposal may be required to show that they have the necessary equipment, experience, ability, and financial resources to perform the work within the time stipulated in a manner that is acceptable to the City. 2. If any vendor is in doubt as to the intent or meaning of any part of this Request for Proposal, the vendor must e-mail the Director of Public Works listed on page one (1) no later than October 10, 2018, 4:00 p.m. (CST). 3. Vendors are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting a proposal. The submission of a proposal by a vendor implies acceptance of the terms and conditions herein, unless otherwise stated. 4. The format of the vendor's proposal must be consistent with the format of the specifications listed. 5. Any costs associated with the services provided under this contract not specifically set forth in this Request for Proposal will be the responsibility of the awarded vendor, and will be deemed included in the fees and charges bid herein. b. Proposed pricing shall specify the destination of any contamination and include all costs to fulfill the contract and what the contamination fees are. 7. All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated herein by reference. 8. Responses may be rejected if the vendor fails to perform any of the following: a. To adhere to one or more of the provisions established in this Request for Proposal b. To demonstrate competence, experience, and ability to provide the equipment and services described in this Request for Proposal c. To submit a response on or before the deadline and complete all required forms d. To respond to a written request for clarification or additional information e. To fulfill a request for a presentation 9. Vendors may be required to submit financial statements subsequent to the opening of proposals together with such information as may be required to determine that a contemplated awardee is fully qualified to receive the award. 5 Page 24 of 155 E. CONTRACTOR INTERVIEWS: The City reserves Ahe right to conduct interviews. with individual vendors to better- -assess -the competency of the vendor and his/her designated project team members to provide the prescribed Scope of Services in a`tiniely and satisfactory manner. Invitatiati to participate a pre-selection interview-shall be.-solely,at the discretion of the.City. All such: interviews will_be conducted in Waterloo and shall be without cost to the City. F. CONTRACT AWARD: 1. Thevendor's proposal must be complete to be considered for award. 2. The City of Waterloo reserves the right to accept or reject any or all proposals and to waive irregularities or technicalities in any proposal when in the best interest of the City. The City of Waterloo reserves the right to accept or reject any exception taken by the vendor to the terms an conditions of the Request for Proposal. 3. It is the City's intent to make an award within thirty (30) working days of the proposal due date. - 4. Award;if made;-will be in accordance-with the terms and conditions herein. -- - 5. Award of this contract does not restrict the City from procuring the required services and supplies from other qualified vendors. 6. Any change-to the contract must be approved in writing by the Director of Public Works and the awarded vendor. 7. Consideration may be given to, but not limited to, the proposed procedures for recycling services,- the vendor's qualifications and capability to perform the work, experience and references, cost analysis (pricing) and projection, and the vendor's ability to comply with the requirements;O'Fthis Request for Proposal. 8. The awarded vendor will be required to submit a current certificate of insurance prior'to delivery and commencement of work. The certificate of insurance shall include the following items:.. •The City of Waterloo will be named as additional insured •P-r-ojeet title as-the-description -- •.hisgrance c._arriers will be rated as A.or better by AM. Best G. INSPECTION OF OPERATIONS AND/OR RECORDS: The City reserves the right, but not the duty, to inspect any equipment, facility or service used by the vendor in providing services pursuant to this contract and, likewise, the right to inspect, make, and keep copies of all books and records maintained by the vendor which relate to the services provided by the vendor hereunder, at any reasonable time and upon reasonable notice, Such inspections shall be conducted in a manner to minimize disruption to the vendor's business. The vendor shall cooperate fully with the City during an inspection. 6 Page 25 of 155 SECTION III. DETAILED SPECIFICATIONS A. RECYCLING-METHODS: The proposer will receive recyclables as single stream(comingled). The single stream will include all materials listed below. MATERIALS: 1. Recyclable materials collected in the curbside program will include: • Old newspaper(ONP) • Chipboard • Residential mixed paper(junk mail, office/computer paper, file folders, telephone books, etc.) • Old corrugated containers (OCC) • Magazines and catalogs • Plastic containers labeled#1 through#7 (excluding Styrofoam and plastic bags) • Aluminum beverage containers • Pie tins and aluminum foil •Steel beverage and food containers 7 Page 26 of 155 SECTION.JV. GENERAL-CONDITIONS.AND_INSTRUCTIONS FOR.PROPOSING..__.. A. COMPETENCY OF PROPOSER.No proposal may be accepted from or contract awarded to any person, firm or corporation: that is in"arrears or in'default to the City of Waterloo upon'any debt or contract. Prior failure of a Proposer to perform faithfully on any previous contract or work for the City .may be grounds for rejection. If requested, the Proposer shall present evidence of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these proposal documents; such evidence shall be presented within a specified-tune and to the satisfaction of the City. - B. EQUAL EMPLOYMENT_ OPPORTUNITY. All Proposers.are subject_to and must comply with the provisions of the..City's EEO policy and applicable local, state and federal antidiscrimination laws: All City contractors, subcontractors.or.consultants _with .contracts of $25,000 or.more (or less, if required by another governmental agency) must abide by the requirements of the City's Contract Compliance. Emergency contracts are exempt from this provision. C. INSURANCE RE UIREMENTS. When required, the successful Proposer shall.provide insurance as follows: 1, Certificate of Insurance, Cancellation or Modification a. Before commencing work,the Contractor shall submit to the City for approval of a Certificate of Insurance meeting all requirements specified herein,to be in effect for the full contract period. b. The Contractor shall notify the City in writing at least thirty (30) calendar days prior to any change or cancellation of said policy or policies. C. Cancellation or modification of said policy or policies shall be considered just cause-for the City of Waterloo to'immediately`cancel the contract and/or to halt on the contract, and to withhold payxrient for any work performed on the-contract. d. The policy shall be primary in payment, not excess or contingent, regardless of any other coverage available to the City. 2. Minimum Covera e Any policy or policies of insurance purchased by the Contractor to satisfy his/her responsibilities under this contract shall include-contractual liability coverage, aricl shall be in.the following type.and miWr um amounts, 3. Insurance Requirements -.. Informal Project Specs: Class I(under $llvl) Type of Coverage-. -. --. =Each - Aggregate :: - . :occurrence ecuxx'ence a. Comprehensive General. Liability (1) Bodily Injury &Property Damage $500,000 $1,000,000 S Page 27 of 155 b. Automobile Liability Combined Single Limit (I)_.Bo.dily Injury&Property.Damage $5.00,000 c. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa. The City requires that the Contractor's Insurance carrier be"A"rated or better by A.M. Best. D. SPECIFICATIONS 1. FORMAL.SPECIFICATIONS. The Proposer shall abide by and comply with the true intent of the specifications (i.e., not take advantage of any unintentional error or omission). Whenever mention herein is made of a service to be provided in accordance with laws, ordinances, building codes, underwriters' codes or similar expressions, the requirements of these laws, ordinances, etc., shall be construed as the minimum requirements of the specifications. 2. QUALIFICATIONS, CREDENTIALS AND REFERENCES. The Proposer shall provide a description of qualifications, credentials, experience, and resources as they relate to the provision.of the proposal..The..Proposer_ shall also provide.a list-of clients for.whom similar work has been performed within the last two years, including the firm, contact person, address, and phone number of each contact person. 3. ADDENDUM TO SPECIFICATIONS. Any substantive interpretation, correction or change of the proposal documents-shall be made.by written addendum. Interpretation; corrections or changes of the proposal documents made in any other manner shall not be binding. Such interpretations, corrections or changes shall not be relied upon by Proposer. Any addenda shall be issued by the City within a reasonable time prior to the proposal date. It is the Proposer's responsibility to visit the City of Waterloo's web-site to insure that they have received all important addenda or revisions to the Request for Proposal prior to bidding. E. SELECTION OF FIRM 1. REJECTION OF PROPOSALS. The City reserves the right to accept or reject.any or all proposals,to waive irregularities and technicalities, and to request resubmission. The City also reserves the right to reject the.proposal of any Proposer who has previously failed to perform properly or complete on time contracts of a similar nature, or a proposal from a Proposer who,investigation shows, is not in a position to satisfactorily and timely perform the contract. 2. SELECTION. The City desires to enter into negotiations and ultimately reach an agreement with aProposer who demonstrates the best combination of attributes to conduct the project, and who also negotiates a project cost with the City that is fair and reasonable. The City may conduct-discussions with arty Noposer who has submitted a proposal to ciete irte qualifications, for further-tonsideration Siriee the-iinitial=review by th&-ity-Fill be-deerhed-prelin- fart'=int: nature, the document and-process will be-deeined-•cordidetntial- ntil such time=ag the�suceessful Proposer is selected:-Criteria for selection--will include but not be limited to: • The quality, availability, adaptability and life cycle costing of the commodities and/or service. 9 Page 28 of 155 i 3, • Guarantees and warranties. Ability,-capacity and skill to provide the commodities and/or service required within the specified time. Ability toprovide future maintenance and service. Character, integrity, reputation, experience and efficiency. • Quality of performance of previous and/or existing contracts. • Whether the Proposer is in arrears to the City, in debt on a contract or is a defaulter on surety to the City. • If reasonable doubts arise as to Proposer's solvency, the City reserves the right to require financial information sufficient to show solvency and/or require a performance bond. • Such other relevant information as may be secured by the City. • Cost estimate; the City is not required to accept the proposal with the lowest cost estimate. Once the City has reached an agreement with the Proposer, a letter will be mailed to the awardee. The letter will define the conditions of the contract between the City and the contractor selected to receive the award. 3. CORRECTIONS TO SUBMITTED PROPOSALS. Any changes that are made to this proposal using correction fluid, writing utensils, etc. before submission must be dated and initialed in each area that a change was made. 4. PRICING REQUIREMENTS. All pricing submitted by the Proposer shall be indicated in both words and figures. (Ex. $200.50, Two hundred dollars and fifty cents). F. GENERAL CONTRACT PROVISIONS t. CONTRACT AWARD. Upon City's selection and satisfactory negotiation between City and Proposer on the work to be performed, a written award in the form of a formal letter, contract or other instrument shall result in a binding contract without further action by either party. The contract shall be on forms provided by the City; or if the Proposer's contract document is used, the City reserves the right to modify any document to conform to the request for proposal and to do so in the light most favorable to the City. 2. AVAILABILITY OF FUNDS. A contract shall be deemed valid only to the extent of appropriations available to each project. The City's extended obligation on these contracts which envision extended funding through successive fiscal periods shall be contingent upon actual appropriation for the following fiscal year. 3. CHANGE IN LAWS: In the event of a change in law that frustrates the goals of the City relative to this contract, the City will be entitled to terminate the contract upon written notification to the vendor without cost or penalty to the City. 10 Page 29 of 155 4. CONTRACT ALTERATIONS. The City reserves the right to make changes to the Services to be provided which are within the Project. No assignment, alteration, change, or modification of the terms of this Agreement sl%all bo valid=unless- acle in writing and:agreed-to-by both=the-City and the Proposer. The Proposer shall not commence any additional work or change the scope of the Service until authorized-in writing by the City. 5. PRESS AND PUBLICITY The City of Waterloo shall be responsible for all press and publicity related to recycling within the City of Waterloo. Any and ail-efforts made by the Contractor that will affect the operation under, this contract..-shall...be_reviewed..by the City .prior to initiation. This City shall not unreasonably restrict the normal business advertising of the Contractor. Proposer shall make no claim for additional compensation in the absence of a prior written approval and amendment of this Agreement executed by both the Proposer and the City. This Agreement may only be amended, supplemented or modified by a written document executed in the same manner as this Agreement. 6. SUBLETTING OF CONTRACT. Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract or their right, title or interest therein, or their pourer to execute such contract to any other person°firm or corporation without the prior Written consent of the City, blit iri no-case- shall aseshall such consent relieve the Proposer from their obligations, or change the terms of the contract. 7. CONTRACT PERIOD. Contract shall remain in force for the full specified period and until all services have been satisfactorily delivered and accepted and thereafter until all requirements and conditions shall be met, unless: a. Extended upon written authorization of the City and accepted by contractor, for a period negotiated and agreed upon by both parties, when in the best interest of the City. b. Terminated due to default;as described below. S. DEFAULT. The contract may be cancelled or,annulled by'the City in-whole or in-part by written notice of default to the Proposer_iipon non-performance; violation of contract terms,delivery failure; bankruptcy or insolvency, 'or.the making of an assignment for the benefit of creditors. The City reserves the riht to rant Contractor a specified cure period during which to cure or remedy the g g :.-. default, which cure period shall be included in the written notice of default. If default is riot cured within the specified time, City reserves the right, but is not obligated to, extend the cure period or City may deem-the Contract terminated without further notice. In either event, the defaulting Contractor (or his/her surety) shall be liable to the City for cost to the City in excess of the defaulted contract price. Lack of knowledge by the Contractor will in no way be a cause for-relief from responsibility.`If the. Contract--is-terminated, an award may then be-made -to' the next qualified Proposer; or when time is-of the essence, services maybe contracted in accordance with Emergency procedures. 9. DELIVERY-FAI-LURES. Failure of a contractor to provide commodities and/or service within the time specified, unless extended in writing by the City or failure to replace rejected-commodities and/or service when so directed by the City shall constitute -delivery failure. When such failure occurs the City reserves the right to cancel or adjust the contract, whichever is in the best interest of the City. In either event, the City may purchase in the open market commodities and/or service of comparable worth lo,replace thp.articles of service.rejected or not delivered. On all such purchases, �1 Page 30 of 155 the Contractor shall reimburse the City, within a reasonable time specified by the City, for any expense incurred in excess of contract prices, or the City may deduct such amount from monies owed the Contractor:If the-contract is not cancelled, such purchases`shall be deducied from contract quantities. The City reserves the right to accept commodities and/or service delivered which do not rneet specifications or are substandard in quality, subject to an adjustment in price to be determined by the City. Acceptance will be at the sole discretion of the City. 10. FORCE MAJI URE: The Contractor shall, not be liable in damages for delivery failure.when such failure is the result of fire, flood, strike, and act of God, act of government, act of an alien enemy oir....any othex...ckcumstances which, in the City's opinion, is beyond the control of the Contractor. Under-such circumstances,however,the City may at.its discretion cancel the contract. 11. INDEMNITY.The Proposer shall indemnify,.defend and hold harmless the City of Waterloo and its officers, employees and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorneys-fees and court costs) resulting--from,-arising-out of;-or-incurred by reason of any-claims,actions, or suits based upon or alleging bodily injury including death, license, patent, or copyright infringement, or property damage rising out of or resulting from the Proposer's operations under this Contract, whether such operations be by the Contractor or by any Subcontractor oz by anyone di redly or indirectly ciiiplbyed by either. Proposer is not,'and shall`not be deemed to be, an agent or employee bf the-City'of Waterloo. Responsibility for Damage Claims - It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions of any part of the contract documents to create in the public or any member thereof a third party beneficiary hereunder, or to authorize anyone not a party to this contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this contract. It is understood that no subcontractor is a third party beneficiary to any contract between the Contracting Authority and the prime contractor. Nothing in any special provision or any supplemental specification shall be construed as eliminating or superseding the requirements of this section: Proposer.further agrees to.:._ a. Save the.City,-its,agents,,-and.,employees harmless from liability of any nature or kind for the use of any copy-right or non-copyright composition, secret'process, license, patented or unpatented invention; article, apparatus, or appliance, including any device or article forming a part of the apparatus or appliance of which the Proposer is not the-patentee; assignee;-licensee or owner, furnished or used in the performance of the contract. b. Obtain all permits and licenses required by city, state and federal governments and pay all related fee&.The Proposer shall also comply with`all'laws; ordinances, rules and regulations-of the City, State of Iowa,and the Federal-Government: 12. ANTI DIS-CRIMINAT-IO.N. :Proposer shall_not discriminate-against-any:person_.iri employment --or public accommodation.because,..of race.,religiQn,color,_creed, gender identity, sex,national.origin, sexual orientations mental-or phy-sical ploym " shall.riclude : but not be .limited--Iohiring,-accepting registering; classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 12 Page 31 of 155 G. PAYMENT PROVISIONS 1. PAYMENT TERMS. Payments to the City_of-Waterloo should ba submitted monthly to: City of Waterloo Public Works 625 Glenwood St Waterloo, Iowa 50703 2. INVOICING. Following.acceptance. of each payment term,payment shall be made within thirty (3 0) calendar days from_receipt of itemized_invoice and acceptance of.goods or services.by the City. Before City will pay any invoice, the invoice must first include proposal number, department name, dollar amount, and any other pertinent information: Submit invoices to: City of Waterloo Public Works 625 Glenwood St Waterloo, Iowa 50703 3. COMPENSATION a. A monthly statement and report of all materials processed shall be submitted on/or before the 15th of the following month. Payments by the City shall be made within thirty (30) days of receiving said statement and report. The City shall set all fees that are to be charged to residential users should they ever be required. b. The contractor will notify the Director of Public Works, in writing, of any rate change(3 0) days in advanced of the effective date'ochange. C. The Contractor shall develop and maintain a billing and accounting system that will providefor an itemized and summarized statement of services,provided.by the Contractor that will_include.the itemized total_amounts of materials processed,on a montl4y_basis.__ D.In the-event that the processing/transfer facility has to be shut down for maintenance or repair for-any period of time,the Contractor musk provide a viable option for the City`to process curbside recycling: 4. WITHHOLDING PAYMENT. Consideration for withholding payment shall include faulty materials, or workmanship, failure to meet delivery deadliries, and liens that have been filed, or evidence indicating a possible filing of claims. In all cases, regulations,and limitations imposed by the FederalGovemim-6 nt and Stateof Iowa-shall prevail. 5. TAXES. The City of Waterloo is exempt froze. all Federal, State of Iowa and other states' taxes on the purchase of commodities and services used by the City of W1dter16o`wxthih-the State of Iowa. The Director of Public'Works'shall provide tax exemption certification to out of state suppliers--as required.-Out of.state-taxes imposed on purchases of commodities and/or services which are used within another state are applicable and subject to payment. 13 Page 32 of 155 SECTION V. REFERENCES _ The vendor_.must.proy dera..�nin_imum. a�.three.(,3) references,=froze-past and::.present_:clients for projects similar in scopeto- this project_including the .Qompany or agency.'s .name anal address, the name, title, phone number of each reference, and date of service. The City reserves the right to contact each reference to assist with the evaluation of this Request for Proposal. References from other City of Waterloo employees will not be accepted. 1.) Company Name: Company Address: Company Contact: Title of Contact: Phone Number: Date of Services: 2.) Company Name: Company Address: Company Contact: Title of Contact: Phone Number: Date of Services: 3.) Company Name: Company Address: i Company Contact: _ Title of Contact: . Phone Number:. - Date of Services: Note: Additional references.may be included with.the.submiitte(I proposal. 14 Page 33 of 155 SECTION VI.PRICING& COMPANY INFORMATION FORM Proposed.:pricing _ ust.:include .labor,,,travel,,materials., .equipment. and all other costs:required-to perform the requirements of the.contract. Any costs excluded from the.vendor'.s:submitted.proposal will be the responsibility of the vendor. The proposer shall provide a guaranteed minimum price per ton of recyclable materials to be paid to the City for the life of the base contract of.one (1) year. A positive number indicates, a_minimum price per ton that the City will receive. Zero indicates no minimum price per ton that the City :will receive and no processing fee. A negative number indicates a per-ton processing fee for the base life of the contract. Single strewn materials: Please provide one price per ton for single stream materials. Single stream processing$ per ton Cardboard per ton State the amount of maximum contamination allowed State the maximum residual percentage State the contamination fee ALTERNATIVE FEE STRUCTURE: Please attach a detailed explanation and include documentation if your company's pricing is calculated differently than stated above. Note: If applicable; include any revenue sharing arrangements. EXCEPTIONS/,DEVIATIONS-to this.Request for.Proposal shall be taken below. If adequate space is not provided for exceptions/deviations, please use a separate sheet of paper. If your company has no exceptions/deviations, -please write "No Exceptions" in the space below. If you state no exceptions, you may not add your company's terms and conditions or any other documents to Your submitted- © osal orany submittals after the proposal due date. The undersigned proposer, having;examined and determined the scope of this Request for Proposal, hereby proposes to provide the required labor, services and equipment and to perform the work as described in the proposal documents and to-do.all work at the prices.set forth-within. The undersigned proposer states that tlns,-proposal is made in conformity with the specifications and - _ qualifications contained herein. In the event that there are any discrepancies or differences between -_ any conditions of the vendor's proposal and the Request for Proposal prepared by the City of Waterloo, the City's Request for Proposal shall prevail. 15 Page 34 of 155 The undersigned proposer certifies that this proposal is made in good faith and without collusion or connection with any-other person or per-sons bidding on the project. Designated person{s} who can be contacted for information during the period of evaluation and for prompt contract administration upon award ofth&contract: Provide the following information: Name: Phone Number: E-mail Address: No ink stamps will be accepted. The information below must be legibly typed or handwritten. Name of Firm: Authorized Representative: Signature of Representative: Title of Authorized Representative: Address City/State/Zip: Phone Number: Fax Number: Website Address: E-Mail Address: - Date Signed: Addenda Form The undersigned hereby acknowledges-receipt.of the followingapplicable.addenda: Addenda Number Date 1,6 Page 35 of 155 TERM The term of this contract shall be one (1) year,commencing November 1, 2018, through October 31, 2019. The City and the Contractor may mutually extend this contract for an additional one (1) year. Contractor By: Title: City of Waterloo, Iowa j Mayor Approved by the City Council of Waterloo, Iowa, on , 2018 ATTEST: , City Cleric, Waterloo, Iowa Y 17 Page 36 of 155 CITY OF WATERLOO Council Communication Resolution approving proposed specifications, bid document, form of contract, etc. for the rental of four(4) motor graders to support snow operations, and setting date of bid opening as October 11, 2018 and date of public hearing as October 15, 2018, and instruct City Clerk to publish notice.? City Council Meeting: 9/24/2018 Prepared: 9/17/2018 REVIEWERS: Department Reviewer Action Date II n"aa(fpc Operas ons I f i 5i" > T am y Approved 9/19/2018 .... 1022 AM ATTACHMENTS: Description Type Spee SdIeet Bad<up Mate6a Resolution approving proposed specifications, bid document, form of contract, etc. for the rental of four(4)motor graders to support snow SUBJECT: operations; and setting date of bid opening as October 11, 2018 and date of public hearing as October 15; 2018; and instruct City Clerk to publish notice. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval Summary Statement: The need for(4) four motor graders to support snow operations from November 15, 2018 thru March 15, 2019. Expenditure Required: $128,000.00 Source of Funds: 266-19-7200-1384 Strategy 2.2: Enlist all City departments and staff members in efforts to Policy Issue: promote a safer community. Strategy 3.4: Identify and improve proven cost and resource saving measures. Page 37 of 155 CITY OF WATERLOO SPECIFICATION COVERSHEET f RENTAL OF FOUR (4) MOTOR GRADERS z 1. Specifications for Rental Equipment as Attached. 2. Rental period as defined being November 15, 2018 to March 1S, 2019 3. Delivery of Equipment to: City of Waterloo Street Department 625 Glenwood Street j Waterloo, IA 50703 Our cost for the specified rental equipment `WITH WINGS' per grader, per month as defined in the attached specification sheet: IS: (Dollars) Our cost for the specified rental equipment`WITH WINGS'for the entire rentalp eriod as' defined in the attached specification sheet: IS: (Dollars) i' i Company Signature Date Address City state Z€pCode Print/Type Name 1 ri C� 5-:��►,.-y��q' ���■-y),� 'r�""�"�''-s .sem_ _ r �;};�+�. I. �i 1 Page 38 of 155 City of Waterloo `Gmral Specifications Winter Rental Program * Rental Program is for the delWery of four 4 rental Motor Graders for a four- month period from November 15 2018 through March 1S 2019. General Information: The bid should be for four(4)Motor Graders, completely serviceable with NEW or LIKE NEW tires;meeting-or exceeding the following specifications and equipment requirements. Should be comparable to Deere 770 Series. Bids submitted should include mounted wings. Motor Graders: Specifications to be a minimum 150-180HP variable horsepower, articulated machine in the 30,000 lb+class. Each bid shall be accompanied by submittals of product literature,catalogcuts, etc.that fully picture and describe the unit(s)being bid. The information must be complete enough to allow the City to determine specifications compliance. Successful bidder MUST be able to supply equipment bid for the entire rental period. 1. Engine: a. Net Horsepower Rated: 150— 180 b. Minimum Torque: 450—550 c. Diesel d. 6-Cylinder e. Minimum 460 Cubic Inch Displacement £ Automatic Dust Ejector Air Cleaner w/service indicator g. Ether Starting aid 2. Fuel: a. #2 Diesel/B--2 Bio.:diesel b. Fuel Priming Pump c. Fuel Filter d. Wafter Separator f 3. Transmission: a. Powershift with direct drive b. 6 Forward Gears Mmirnurn c. 4 Reverse Gears Minimum d. Tow Disconnect e. Inching Pedal f. Single lever-control . g. Neutral Start/Lock-out 4. GV WR: -- a. 30,000—35,000 lbs 5. Steering: a. Hydraulic b. Front steer plus articulated Page 39 of 155 6. Front Axle: a. 30 Degree Oscillation Minimum b. 18 Degree Wheel Lean(Minimum 7. Rear Axle: a. Tandem Axles b. Chain Drive c. Lock/Unlock 8. Frame: a. Welded Box b. Articulated to allow for: i. Straight frame steer ii. Articulated steer iii. Crab steer c. 102 Lb/Ft Liner Weight(Minimum) d. 115 Cu.in. vertical section modulus (Minimum) i 9. Brakes: a. Differential housing wet, multiple disk brake system j 10. Electrical System: a. 50 Amp Alternator b. Two (2) 12 Volt 950 CCA Batteries (Minimum) c. Work Lights i. Center 1. Blade 2. Wing ii. Rear d. Directional Lights e. Stop and Tail Lights f. Head Lights g. Rotating Beacon Light i. Break Away Mount ii. Brush Guard h. 24-12 Volt Converter i. Master Battery Disconnect j. Horn k. Back-up Alarm 11. Hydraulics: a. Cab Mounted Controls i. All Main functions console mounted b. Closed Center, Load Sensing c. Variable Displacement Pump i. 400—3500 psi ii. 52 GPM Minimum Page 40 of 155 d. Hydraulic Control Lockout system. i. To control cylinder drift e. System/Controls/Valving,to provide: is Right/L&Blade Lift-including Float ii. Circle Drive iii. Center Shift iv. Front Wheel Lean v. Articulation vi. Blade side Shift vii. Ripper Function viii: Wing Plow Function 12. Tires/Rims/Bearings: a. 14.00—24 i. 10 PR(G2) ii. Traction Tread b. 10" Rims i. Interchangeable F=R ii. One (1) Spare Rim w/Rings. 13. Cab/Body: a. Rops Cab i. Full Height ii. Sound Suppressed iii. Wipers/Washers 1. Front&Rear iv. Left/Right rearview rnirrors v. Engine compartment covers 14. Interior: a. Standard suspension seat i. 3" Seat Belt b. Heater/Defroster i. Dual Fan ii. Heavy duty c. Adjustable control console d. Open-able front lower doors e. Hand Throttle L Inside rearview mirror g. Tilt Steering Wheel h. Rubber Floor Mat 15. Instruments/Gauges 1 Monitoring System: a. Hour Meter b. Voltmeter c. Water Temp Gauge d. Brake Pressure Gauge Page 41 of 155 e. Oil Pressure Gauge £ Hydraulic Oil Filter Restriction Warning g. Locking Pin Disengaged Warning h. Transmission Oil filter Restriction Warning i. Transmission Oil Temperature Gauge j. Differential Lock Engaged k. Fuel Gauge 1. Articulation Indicator m. Air Cleaner Restriction Warning 16. Mounted Systems: a. 14 foot Mold Board i. No Extensions ii. Hydraulic Side Shift b. Rear Ripper i. 3 Tooth Minimum c. Wing Plow i. 12 foot Mold Board ii. Hydraulic Raise/Lower iii. Main mounting post must be removable iv. Cab Mounted Valving v. Quick Coupler Hydraulic Fittings vi. Rear Pin Hitch 17. Miscellaneous: a. Parts Manual i. Machine ii. Mounted Systems b. Service Manual i. Machine ii. Mounted Systems c. Operators Manual i. Machine ii. Mounted Systems 18. Options: a. Front Function Hydraulics i. Necessary Cylinders ii. Cab Mounted Valving 19. Warranty: 20. Delivery: a. State estimated Date of Delivery Page 42 of 155 21. Number of units: a. Four 22. Bid Prase: a. Price Each Unit: with win b. Price four(4) Units: (with wings) (Road Grader General Specifications) Page 43 of 155 CITY OF WATERLOO Council Communication Resolution approving proposed specifications, bid document, form of contract, etc. in conjunction with the purchase of one (1) 2019 1 ton pickup truck with snow plow for the Traffic Operations Department, and setting date of bid opening as October 11, 2018 and public hearing as October 15, 2018, and instruct City Clerk to publish said notice. City Council Meeting: 9/24/2018 Prepared: 9/18/2018 REVIEWERS: Department Reviewer Action Date II rr:affic Operaafion s Ifig my, Nfammmcy Approved 9/19/2018 .... 10.33 Aye Resolution approving proposed specifications, bid document, form of contract, etc. in conjunction with the purchase of one(1)2019 1 ton pickup SUBJECT: truck with snow plow for the Traffic Operations Department, and setting date of bid opening as October 11. 2018 and public hearing as October 15. 2018, and instruct City Clerk to publish said notice. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval On a rotating basis - this truck is needed to replace a 2003 Pickup that is Summary Statement: used for sign replacement and plowing snow. Truck is rusted and in need of various repairs. Expenditure Required: $40,000.00 Source of Funds: GO Bond- 416-17-7120-2117 Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Page 44 of 155 CITY OF WATERLOO Council Communication Resolution fixing date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $2,300,000 Sewer Revenue Taxable Capital Loan Notes of the City of Waterloo, Iowa, and providing for publication of notice thereof to fix the date of hearing as October 8, 2018. City Council Meeting: 9/24/2018 Prepared: 9/18/2018 REVIEWERS: Department Reviewer Action Date l nnaa:nnnee Wendnerr, 1"✓lpamha.;lla.; Approved 9/18/2018 ... 8-35 PM t-Ileml; Office 11igby, 114aaaney Approved 9/19/2018 .... 9.09 /G.M ATTACHMENTS: Description Type Cou ne 11_Cpuonn�rn D RT' l:..la,a6n Req lns naa nennnna ion and D lalaav� lsa: a�� l rar (."oNlenr Memo Resolution fixing date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed 52.300,000 Sewer SUBJECT: Revenue Taxable Capital Loan Notes of the City of Waterloo. Iowa. and providing for publication of notice thereof to fix the date of hearing as October 8. 2018. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Adopt a resolution fixing the date for the authorization of a loan and disbursement agreement and the issuance of not to exceed $2,300,000 sewer Recommended Action: revenue capital loan notes of the City of Waterloo, Iowa, and providing for publication of notice thereof to fix the date of hearing as October 8, 2018, as follows: The notes will evidence the obligations of the City thereunder, the proceeds of which will be used to provide funds to pay the costs of acquisition, construction, reconstruction, extending, remodeling, improving, repairing and Summary Statement: equipping all or part of the Municipal Sewer System, including those costs associated with upgrading instrumentation and controls systems and installing a new Flow Equalization Facility Overflow Connection to the Satellite Aeration basin. The principal amount plus interest will be required to be repaid in the future. Expenditure Required: Please note that the hearing amount indicated is being set higher than the actual amount we plan to sell. Source of Funds: Repayment will be made from the Sewer fund, using user fees. Page 45 of 155 Policy Issue: The issuance of capital loan notes commits the City to future repayment. The City could choose not to sell the Capital Loan Notes.Not issuing the Alternative: notes would create financial stress on the Sewer fund. The State of Iowa Clean Water Revolving Loan fund requires that funds be spent prior to finalizing the loan. The City will use this loan to provide permanent financing for the Background Information: Instrumentation and Controls and Flow Equalization Connection projects. Page 46 of 155 CITY OF WATERLOO , IOWA CITY CLERKDEPARTMENT KELLEY FELCHLE ® City Clerk MICHELLE WEII)NER,CPA - Chief Financial Of • Council Communication `f-vor City Council Meeting: September 24, 2018 QUENTIN Prepared: September 18, 2018 HART Dept. Head Signature: Michelle Weidner COUNCIL Number of Attachments: None MEMBERS ..... SUBJECT: Sewer Revolving Fund Taxable Revenue Loan Hearing Instrumentation Controls Upgrade Project MARGARET Flow Equalization Facility Overflow Connection Project KLEIN Ward l Submitted by: Michelle Weidner, Chief Financial Officer BRUCE JACOBS Recommended City Council Actions: Turd 2 PATRICK Adopt a resolution fixing the date for the authorization of a loan and disbursement MORRISSEY agreement and the issuance of not to exceed $2,300,000 Sewer Revenue Taxable Ward 3 Capital Loan Notes of the City of Waterloo, Iowa, and providing for publication of notice thereof to fix the date of hearing as October 8, 2018, as follows: .IER0ME AMOS,JR. Summary Statement: The notes will evidence the obligations of the City Ward thereunder, the proceeds of which will be used to provide funds to pay the costs of acquisition, construction, reconstruction, extending, remodeling, improving, SHIMP Ms repairing and equipping all or part of the Municipal Sewer System, including those SHTMP Wards costs associated with upgrading instrumentation and controls systems and installing a new Flow Equalization Facility Overflow Connection to the Satellite SHARON Aeration basin. JTJON At-Large Expenditure Required: The principal amount plus interest will be required to be STEVE repaid in the future. Please note that the hearing amount indicated is being set SCHMITT higher than the actual amount we plan to sell. At-Large Source of Funds: Repayment will be made from the Sewer fund, using sewer fees. Policy Issue: The issuance of capital loan notes commits the city to future repayment. Alternative: The City could choose not to sell the Capital Loan Notes. Not issuing the notes would create financial stress on the Sewer fund. The State of Iowa Clean Water Revolving Loan fund requires that funds be spent prior to finalizing the loan. Background: The City will use this loan to provide permanent financing for the Instrumentation Controls and Flow Equalization Connection projects. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 47 of 155 WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 48 of 155 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date �:^nig imneen'iamp fflgby, 1" mmcy A.pproved 9/p 9/2,01 ... 11.57 lG.M ATTACHMENTS: Description Type ❑ 1.3orids for couineip aapjprovaap 9.24.1.8 p:::laac°kup:r l ammlaap SUBJECT: Bonds. Page 49 of 155 BONDS FOR COUNCIL APPROVAL September 24, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 3399608 DAVID AND MARIA SCHNEPF WATERLOO, IA 41277167 CONCRETE SOLUTIONS, INC. WEST SALEM, WI Page 50 of 155 CITY OF WATERLOO Council Communication 2018 Carnegie Amex roof replacement project City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date fllaruirrqyl& Zonkig ffigby, 1" mcy R.e.jected 9/G8/2018 11-59 AM F,kir)11nr)g& zonllg Magee, Pat.de Approved 9/ 8/2 018 12-06 PM F1 nai)iinng& Zonrig Sdiroeder, Axie Approved 9/19/2018 1 O04 AM Off-we Fellcllipe, Kelley Approved 9/19/2018 10-.25 AM ATTACHMENTS: Description Type D Cairriegk.,. Annex specs (."oNleir Memo D roofirephacein.cnt jproposap Cove.r Me.nao D Bid 'Tab Backup Materiall Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirniingapproval of plans, specifications, form of contract, etc. SUBJECT: Resolution authorizing to proceed. Motion to receive and file and 'instruct the City Clerk to read bids. Resolution awarding contract to Service Roofing Co. of Waterloo, Iowa, m the amount of 872,962, and approving the contract, bonds, and certificate of insurance, and authorize Mayor and City Clerk to execute all necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval Expenditure Required: Unknown Source of Funds: Building Maintenane Page 51 of 155 August 28, 2018 Re: City of Waterloo, Annex Building Re-roof All Bidders, The City of Waterloo is inviting you to bid on the Annex Building re-roofing project, in Waterloo, Iowa. Bids are due by 1:00 pm on September 20, 2018. Bids must be marked Carnegie Annex Roofing Project, attn.: Noel Anderson and Mark Boesen. Bids will be received at the City Clerk's Office at 715 Mulberry Street, Waterloo, IA. Bids received after 1:00 pm on September 20, 2018, will not be accepted, and will be returned unopened. This project consists of reroofing the shingle portion as well as the flat roof. Existing roofing will be torn off to the existing deck in accordance with the attached specifications. Installation of the new roofing will be done in accordance with the attached specification. The reroofing project must be completed before November 15, 2018 Please contact Ed Abben, Building Maintenance Foreman at 319-269-4688 to schedule a time to visit the site. Thank you, Mark Boesen Facilities Administrator Page 52 of 155 Proiect Scope of Work for the Flat Roof: Existing Roof Demolition 1. Remove the existing built-up roofing and insulation down to the roof decking. Perform disposal in manner complying with all applicable federal, state, and local regulations. (Copy of Asbestos Inspection Report is available upon request) Carpentry 1. New wood blocking of 2x dimensional lumber to be installed around the perimeter as necessary to accommodate new insulation height. 2. Add wood blocking to curb tops to allow for proper flashing heights if needed. Roof Insulation 1. Install 1/8"per foot tapered insulation polyisocyanurate insulation over the whole roof section. Joints of the insulation layers are to be offset at least 6", and must be no wider than 1/4". Install 1/4"per foot tapered polyisocyanurate insulation crickets to divert water to roof drains. Contractor to submit an attached drawing showing tapered layout with their bid. 2. Insulation to be adhered with a foam adhesive which is approved by system manufacturer. Cover board 1. Install 1/4' Dens Deck Prime cover board over the new insulation. 2. Dens deck to be mechanically fastened,per manufacturer's requirements. Roof Membrane I . install a black 60 mil, fully adhered FPDM roof system,per manufacturer's specification. 2. Install necessary flashing and accessories, all produced by the same manufacturer as the field membrane. 3. Parapet wall to be terminated with termination bar before sheet metal trim is installed. Install water block sealant behind the membrane at this termination. 4. Approved Manufacturers: Firestone, GenFlex, Versico & Carlisle Syn-Tec. Page 53 of 155 Sheet Metal Trim 1. Sheet metal trim to be shop fabricated from 24 gauge Colorklad brand prefinished steel sheet metal, gravel stop profile. 2. Install two new scuppers and open-faced downspouts in existing scupper locations to accommodate new tapered insulation system. 3. Install surface mount counter-flashing on parapet walls. 4. One part polyurethane sealant to be installed before installing joint clips, as well as behind surface mount counter-flashing. Warranty 1. The new installation is to be inspected by a non-sales technical representative of the roofing manufacture. 2. After approved inspection, furnish a 20-year, non-prorated, labor and material warranty issued by the roofing system manufacture. Project Scope of Work for the Shingle Existing Roof Demolition 1. Remove the existing shingles and underlayment down to the roof decking. Perform disposal in manner complying with all applicable federal, state, and local regulations. (Copy of Asbestos Inspection Report is available upon request) Carpentry 1. Replace deteriorated roof decking as necessary, at a stated unit cost. Indicate price per square foot on bid form. Underlay 1. Install ice and water shield waterproof underlayment at cave line of roof, valleys and roof to wall details as per code. 2. Install synthetic underlayment over remainder of deck not covered by ice/water shield. Page 54 of 155 Shingles 1. Install new GAF Timberline HD architectural shingles or equivalent, per manufacturer's specification. (color: By Owner) 2. Install "shingle-over" style ridge vent. 3. Install matching accessory shingles over the new ridge vent. Metal s/Trim 1. Install new Colorklad sheet metal roof edge (color: By Owner) 2. Install new sheet metal flashings at chimney(color: By Owner) 3. Replace existing soil stack flashings with new flashings Warranty 1. Provide owner with 2 year MRCA warranty on workmanship 2. Provide owner with manufacturer's standard materials warranty. Page 55 of 155 CITY OF WATERLOO FORM OF BID The bidder, having fully read this document, hereby acknowledges that this Bid Proposal completely reflects the total bid price contained herein. It is the bidder's responsibility to determine the bid price based on the bidder's own evaluation of the space to be covered and the work to be done. TOTAL BID FLAT ROOF: $ TOTAL BID SHINGLED ROOF: ALTERNATE POSSIBLE CHARGES (EXTRA WORK REQUESTED): Replacement of deteriorated roof decking as necessary, at a stated unit cost. Indicate price per square foot below. Page 56 of 155 CITY OF WATERLOO, IOWA NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS 2018 CARNEGIE ANNEX ROOF REPLACEMENT PROJECT RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, IA at the City Clerk's Office in City Hall, Waterloo, IA by Thursday, September 20, 2018 at 1:00 pm CST for the Carnegie Annex Roof Replacement Project. OPENING OF BIDS All proposals received for the 2018 Carnegie Annex Roof Replacement Project will be opened in the First Floor Conference Room in City Hall, Waterloo, IA on Thursday, September 20, 2018 at 1:00 pm CST, and the proposals will be referred to the Waterloo City Council for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a Public Hearing on the proposed Specifications and Form of Contract for the 2018 Carnegie Annex Roof Replacement Project on Monday, September 24, 2018 at 5:30 pm CST. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's Office, 715 Mulberry Street and the Waterloo Community Development Office, 620 Mulberry St., Waterloo, IA for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary for the 2018 Carnegie Annex Roof Replacement Project in accordance with these specifications. This project is a roof replacement project consisting of a combination of Architectural Asphalt Shingles—minimum 35 year warranty and a 60-mil black EPDM roof system. Project includes tear-off, insulation, rough carpentry and roof related sheet metal, felt, ice/water shield, trims and necessary accessories. CONTRACT PERIOD The work shall be completed no later than November 15, 2018 or earlier if weather permits. Page 57 of 155 PROPOSALS SUBMITTED All bids must be submitted on the forms supplied by the City of Waterloo. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope,by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, IA, in the sum of not less than five percent(5%) of the bid submitted, which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the construction of work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The City shall award the Contract to the responsible Bidder(s)whose bid, conforming to the bid specifications, is most advantageous to the City; price and other factors considered. The intention is not to award the contract at the time of the bid opening, but to award the contract after review of bids and bidder information by the City of Waterloo, such that the award is made within 14 days after the bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance and Payment Bond, within ten (l 0) days after notification of acceptance of the bid, in an amount equal to one hundred percent(100%) of the contract price. The Bond is to be issued by a responsible surety approved by the City Council and shal I guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Action Program or Update before beginning work on the project, if they have been awarded an aggregate of$10,000 in City projects during the current calendar year. Page 58 of 155 METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against monthly estimates of work completed and work approved by the Building Maintenance Staff. Final payment will be made thirty-one (3 1) days after completion of the work and acceptance by the Building Maintenance Staff. Before final payment is made for said work, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required. Published pursuant to provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa on the day of , 2018. City of Waterloo, Iowa Kelly Felchle, City Clerk CITY OF WATERLOO, IOWA BUILDING MAINTENANCE INSTRUCTION TO BIDDERS I. EXPLANATION TO BIDDERS An explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. Page 59 of 155 II. PROPOSALS SUBMITTED All bids must be submitted on the forms supplied by the City of Waterloo. Before submitting a bid, each bidder shall carefully examine the jobsite, read the specifications and all other contract documents. Each bidder shall be fully informed,prior to the bidding as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may therefore be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. V. COLLUSIVE AGREEMENTS Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm or corporation in regard to any bid submitted. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that Page 60 of 155 he has not colluded with any other person, film or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM/SUBCONTRACTING The program proposes numerical projections regarding utilization of Minor Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractor, vendors and suppliers in the performance of contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at$50,000 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime contractor shall make "good-faith efforts" to meet the contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for services being rendered. For more information contact City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY (SECTIONS/HUD ACT OF 1968 To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment but the contractor on this project. Opportunities for training and employment arising in connection with this project shall to the greatest extent feasible be made available to lower income persons residing in the project area. The contract area is the City of Waterloo, Iowa. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the program area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. See Section 3 Page 61 of 155 Clause attachment for more information. VIII. STATEMENT OF BIDDERS QUALIFICATIONS Each bidder shall, upon request of the City of Waterloo, submit on the form furnished a statement of the Bidders qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The City of Waterloo shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the City of Waterloo all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the City of Waterloo that the Bidder is qualified to carry out properly the terms of this contract. IX. EXECUTION OF AGREEMENT, BOND AND CERTIFICATE OF INSURANCE Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such numbers of copies as the City, may require. Page 62 of 155 CITY OF WATERLOO FORM OF BID The bidder, having fully read this document,hereby acknowledges that this Bid Proposal completely reflects the total bid price contained herein. It is the bidder's responsibility to determine the bid price based on the bidder's own evaluation of the space to be covered and the work to be done. TOTAL BID FLAT ROOF: TOTAL BID SHINGLED ROOF: ALTERNATE POSSIBLE CHARGES (EXTRA WORK REQUESTED): Replacement of deteriorated roof decking as necessary, at a stated unit cost. Indicate price per square foot below. Page 63 of 155 2018 Carnegie Annex Roof Replacement Project Bid Tab: September 20, 2018 Bidder Bid Bond Bid Amount Service Roofing Co. 5% Flat Roof. $55,707 Waterloo, IA Shingled Roof: $17,255 Total Bid: $72,962 Page 64 of 155 CITY OF WATERLOO Council Communication Resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2018, and authorizing transmittal to the Iowa Department of Transportation. City Council Meeting: 9/24/2018 Prepared: 9/18/2018 REVIEWERS: Department Reviewer Action Date 17nnanr)ee Wekinierr, l na:he ie Approved 9/�9/.'018 ... 9.40 AM i.`11erlati 1.1tr'ince 1°dcllfle, Ku fley Approved 9/19/2018 ... 9.48 AM ATTACHMENTS: Description Type 4 oiarncnil Conuuuanu Sttrcc-tt 1Zelportt,ki ne 30 20 8 Covet Menlo 2018 Stt:na ott Finance Report 1lauckijip Materiae Resolution approving the Annual Financial Report for City Streets for the SUBJECT: fiscal year ended June 30, 2018, and authorizing transmittal to the Iowa Department of Transportation. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer I request that a resolution be adopted approving the Annual Financial Report Recommended Action: for City Streets for the fiscal year ended June 30, 2018 and authorizing the transmittal to the Iowa Department of Transportation. This report summarizes the city's receipts and expenditures relating to streets Summary Statement: and is required to be filed with the State of Iowa by Iowa Code Chapter 312, Section 14. Policy Issue: If the report isn't approved by council and filed by September 30, the City's road use tax payments will be suspended. This report provides the Iowa Department of Transportation and the Federal Alternative: Highway Administration with a documented record of receipts and expenditures made for streets and related activities in the City of Waterloo. Page 65 of 155 CITY OF WATERLOO , IOWA CITY CLERKDEPARTMENT KELLEY FELCHLE ® City Clerk MICHELLE WEIL)NER,CPA - Chief Financial Of • Council Communication `f-vor City Council Meeting: September 24, 2018 QUENTIN Prepared: September 19, 2018 HART Dept. Head Signature: Michelle Weidner, CFO COUNCIL MEMBERS ERS Number of Attachments: City Street Financial Report ................... C: Jamie Knutson, Interim City Engineer MARGARET Noel Anderson, Community Planning KLEIN & Development Director Ward l Aric Schroeder, City Planner BRUCE Sandie Greco, Interim Public Works Director; Traffic Superintendent JACOBS Turd 2 SUBJECT: Annual Financial Report for City MOMaRrC.KRRISsEY Streets for the Fiscal Year Ended June 30, 2018 Ward s Submitted by: Michelle Weidner, Chief Financial Officer .IER0ME AMOS,JR. Ward Recommended City Council Action: I request that a resolution be adopted CHRIS approving the Annual Financial Report for City Streets for the fiscal year ended SIITMP June 30, 2018 and authorizing the transmittal to the Iowa Department of SIITMP Wards Transportation. SHARON Summary Statement: This report summarizes the city's receipts and JUON expenditures relating to streets and is required to be filed with the State of Iowa by At-Large Iowa Code Chapter 312, Section 14. STEVE Expenditure Required: None SCHMITT At-Large Source of Funds: N/A Policy Issue: If the report isn't approved by council and filed by September 30, the City's road use tax payments will be suspended. Alternative: N/A Background Information: This report provides the Iowa Department of Transportation and the Federal Highway Administration with a documented record of receipts and expenditures made for streets and related activities in the City of Waterloo. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 66 of 155 f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Cover Sheet Now therefore let it be resolved that the city council WATERLOO , Iowa (City Name) On did hereby approve and adopt the annual (month/day/year) City Street Financial Report from July 1, 2017 to June 30, 2018 (Year) (Year) Contact Information Name E-mail Address Street Address citv Michelle Weidner michelle.weidner@waterloo-ia.org 715 Mulberry Street Waterloo, I Hours Phone I Extension 8 am to 5 pm Monday-Friday 319-291-4323 13009 Preparer Information Name E-mail Address Phone Michelle Weidner michelle.weidner@waterloo-ia.org 319-291-4323 Mavor Information Name E-mail Address Street Address city Quentin Hart Quentin.Hart@waterloo-ia.org 715 Mulberry Street Waterloo, I Phone Extension 319-291-4301 Resolution Number Signature Mayor Signature City Clerk f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Summary Statement Sheet Column 1 Column 2 Column 3 Column 4 Column 1 Colur Road use Other Street Street Debt Totals Road use Other Tax Fund Monies Tax Fund Monii Round Figures to Nearest Dollars Round Figures to Ne, A.BEGINNING BALANCE EXPENSES 1. July 1 Balance $5,817,928 $26,123,600 $3,620,457 ',$35,561,985; D. Maintenance 2. Adjustments $0 $0 $877 $877 1. RoadWay Maintenance $4,830,338 $ (Note on Explanation 2. Snow and Ice Removal $1,260,018 Sheet) 3. Adjusted Balance 1 $5,817,9281 $26,123,6001 $3,621,3341 $35,562,862 E.Construction, Reconstruction and B. REVENUES 1. Engineering $0 $ 1. Road Use Tax $8,7271931 $8,727,931 2. Right of Way $0Purchased 2. Property Taxes $0 $2,067,003 , $2,067,003'', 3. Street/Bridge $837,905 $9; 3. Special $0 $0 $0i Construction Assessments 4.Traffic Services $0 4. Miscellaneous $15,993,966 $0 ,$15,993,966 F.Administration $1,088,429 $ 5. Proceeds from $0 $1,155,550 $1,155,550 G. Equipment $120,600 Bonds,Notes, and Loans 6. Interest Earned $355,603 $0 $355,603 H. Miscellaneous 7. Total Revenues $8,727,931 $16,349,569 $3,222,553 '$28,300,053 J. street Debt (Lines 131 thru 1136) 1. Bonds, Notes and $0 Loans-Principal Paid C. Total Funds $14,545,859 $42,473,169 $6,843,887 $63,862,915 2. Bonds, Notes and $0 Loans- Interest Paid Available (Line A3 + Line B7) TOTALS K. Total Expenses $8,137,290 $11 (Lines D thru J) L. Ending Balance $6,408,569 $30 (Line C-K) M. Total Funds $14,545,859 $42 Accounted For(K+ L= C) fes° ,.. T City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Miscellaneous Revenues and Expenses Sheet Code Number and Itemization of Miscellaneous Revenues (Line B4 on the Summary Column 2 Statement Sheet)(See Instructions) Other Street Monies 144---FHWA Participation(Fed.Hwy.Admin.) $431,229.00 174---Sales Tax/Local Option $9,437,968.00 123---Various State Grants $45,071.00 122---RISE Funds $282,842.00 172---Labor&Services $174,211.00 191---Licenses and Permits $24,204.00 110---Parking Revenues $156,635.00 173---Reimbursement For Damages $41,982.00 115---Other Governments(mist.) $304,379.00 181---Junk and Old $1,858.00 195---Tax Increment Financing(TIF) $92,042.00 124---Iowa DOT $5,000,000.00 170---Reimbursements(mist.) $1,545.00 Line B4 Totals $15,993,966.00 Code Number and Itemization of Miscellaneous Expenses (Line H on the Summary Column 2 Statement Sheet) "On street" parking expenses, street maintenance, buildings, insurance, Other Street Monies administrative costs for printing, legal fees,bond fees etc. (See Instructions) Line H Totals f�lu'�° i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Bonds, Notes and Loans Sheet New Debt Type Debt Purpose DOT Issue Issue % Related Year Principal Total Total Bond ? Use Only Date Amount to Street Due Balance Principal Interes as of 7/1 Paid Paid ❑ General Obligation Street 101 06/29/2010 $9,165,000 18 2025 $4,005,000 $4,005,000 $123,0 Improvements ❑ General Obligation Street 102 06/27/2014 $10,065,000 12 2029 $7,200,000 $835,000 $191,4 Improvements ❑ General Obligation Street 103 06/29/2015 $12,455,000 14 2030 $10,950,000 $755,000 $339,1 Improvements ❑ General Obligation Street 104 06/29/2016 $8,605,000 28 2031 $7,900,000 $705,000 $159,2 Improvements ❑ General Obligation Paving& 323 06/29/2011 $8,985,000 30 2026 $5,055,000 $1,340,000 $188,8 Construction ❑ General Obligation Equipment 402 06/28/2012 $8,040,000 38 2027 $5,310,000 $650,000 $109,2 ❑ General Obligation Equipment 403 06/27/2013 $5,835,000 12 2028 $4,470,000 $380,000 $108,3 0 General Obligation Equipment 404 06/19/2018 $10,505,000 11 2030 $10,505,000 $0 ❑ General Obligation Storm Sewer 702 06/27/2014 $8,515,000 28 2022 $4,490,000 $1,385,000 $89,8 ❑ General Obligation Storm Sewer 703 06/20/2017 $9,245,000 14 2032 $9,245,000 $1,090,000 $159,8 New Bond Totals 1 $10,505,0001 $1,155,550 Totals $69,130,000 $11,145,000 $1,468,8 f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Project Final Costs Sheet For construction, reconstruction, and improvement projects with costs equal to or gr( than 90% of the bid threshold in effect as the beginning of the fiscal year. Check here if there are no entities for this year ❑ Project Final Costs Sheet (Section A) 1. Project Number 2. Estimated Cost 3. Project Type 4. Public Letting? 5. Location/Project Description (I 879 $1,632,631 BRID Yes FY2015 Bridge Deck Repair and 896 $336,363 RDWY Yes FY2016 Galactic Dr and Fitzway 898 $6,354,436 RDWY Yes FY2016 Street Reconstruction Pi 910 $1,730,117 BRID Yes FY2016 4th St. Bridge Walkway 912 $904,108 RDWY Yes FY2016 W. 2nd, Cedar, and W. 916 $281,790 BRID Yes FY2017 Bridge Repairs-6th St., 917 $114,941 BRID Yes FY2017 Sergeant Rd Trail Bridg( Project Final Costs Sheet (Section B) 1. Project Number 6. Contractor Name 7. Contract 8. Additions/ 9. Labor 10. Equipment 11. N Price Deductions 879 Boulder Contracting $1,424,427 -$41,632 $0 $0 896 Peterson Contractors $346,508 $9,091 $0 $0 898 Aspro, Inc. $6,290,951 $167,790 $0 $0 910 Minturn Inc. $1,491,713 $82,423 $0 $0 912 Peters Construction $810,810 $42,372 $0 $0 916 Jasper Construction Service $223,910 $62,729 $0 $0 917 Lodge Construction $66,155 $8,508 $0 $0 f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Road/Street Equipment Inventory Sheet 1. 2. 3. 4. 5. 6. Local Class Model Description Purchase Lease /Unit Rental I.D. # Year Cost Cost Cost S- 191418 2014 Ford F150 Supercab XL-White $24,157 $0 $C S- 191419 2014 Ford F150 Supercab XL-White $24,157 $0 $C S- 191420 2014 Ford F150 Supercab XL-White $23,530 $0 $C S- 191518 2015 Elgin Pelican Street Sweeper $187,104 $0 $C S- 191601 2016 Ford SD F350 1 Ton Pickup- White $49,981 $0 $C S- 191602 2016 Ford SD F350 1 Ton Pickup-White $49,981 $0 $C SE- 2003 Angle Broom Attachment for Deere 260 Skid Loader $5,130 $0 $C 194R02-2 T- 172A02 2002 Ford Ranger $15,127 $0 $C T- 162E01 2002 Ford Econoline 3/4 Ton Van $19,375 $0 $C S- 190102 1993 Chevy K2500 4z4 3/4 Ton Pickup $16,340 $0 $C S- 1931308 2004 Freightliner M2106 Yellow Dump Truck $67,962 $0 $C S- 1931307 2004 Freightliner M2106 Yellow Dump Truck $67,962 $0 $C S- 1931306 2004 Freightliner M2106 Yellow Dump Truck $67,962 $0 $C SE- 1991 Target Pro 65 Cement Saw $8,000 $0 $C 710296 S- 710256 1990 Ingersoll Rand Compressor 185 $8,008 $0 $C SE- 1984 Ferguson 46 Roller $15,000 $0 $C 710370 SE- 2000 Maurer 20' Tandem Trailer $5,365 $0 $C 1951-01 S- 194S01 1999 Etnyre Chip Spreader $132,925 $0 $C f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Road/Street Equipment Inventory Sheet 1. 2. 3. 4. 5. 6. Local Class Model Description Purchase Lease /Unit Rental I.D. # Year Cost Cost Cost SE- 1998 JD 770CH Road Grader $154,900 $0 $C 1941305 SE- 1998 JD 770CH Road Grader $154,900 $0 $C 1941303 SE- 1998 JD 770CH Road Grader $154,900 $0 $C 194602 SE- 1998 JD 770CH Road Grader $154,900 $0 $C 194601 S- 193A02 2003 Ford F450-550 White Flatbed Truck $34,092 $0 $C S- 193A01 2003 Ford F450-550 White Dump Truck $34,092 $0 $C S- 1931305 2003 Freightliner FL80 - Dump Truck $75,622 $0 $C S- 194C01 2002 Navistar Model 4700 Chassis w/Tank/Sprayer $88,807 $0 $C S- 1931304 2001 IHC 4700 Dump Truck $68,064 $0 $C S- 1931303 2001 IHC 4700 Dump Truck-T444E $68,064 $0 $C S- 1931301 2000 Freightliner FL70 - Dump Truck $70,334 $0 $C SE- 1999 Tink Bucket Grapple Attachment (for Front End $6,800 $0 $C 197F01 Loaders) S- 192J01 1999 Ford F250 Flatbed Truck $21,617 $0 $C S- 194M01 1998 Ingersoll Rand 9 Wheel Rubber Tire Roller $41,700 $0 $C S- 710392 1999 IHC 4700 Plow/Dump Truck DT466E $63,057 $0 $C T- 160063 1995 Ford F800 Single Axle Aerial $67,000 $0 $C SE- 1991 Caterpillar Reclaimer $250,000 $0 $C 710260 SE- 1991 Caterpillar Vibrator Roller $50,000 $0 $C 710297 SE- 2004 JD544J End Loader $118,160 $0 $C 194A01 f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Road/Street Equipment Inventory Sheet 1. 2. 3. 4. 5. 6. Local Class Model Description Purchase Lease /Unit Rental I.D. # Year Cost Cost Cost S- 192,102 2005 Ford F350 XLS Dually Truck $20,878 $0 $C S- 1921\101 2005 Chevy Colorado 1/2 Ton Truck $15,456 $0 $C SE-1941-101- 1998 TC-44H Pincer Bucket Grappler w Plows $25,100 $0 $C 2 S- 1931309 2006 Freightliner Truck M2106 $84,565 $0 $C S- 1931310 2006 Freightliner Truck M2106 $84,565 $0 $C SE- 2006 Ferguson Static Roller $38,962 $0 $C 194M03 S- 195S11 2004 Elgin Pelican P Dual Street Sweeper $106,000 $0 $C T- 175V01 2004 Ford F750 w/Aerial $103,027 $0 $C S- 190806 1990 Sno-Go Loader-mount Snowblower $38,143 $0 $C S- 190805 2008 Freightliner Asphalt Patcher M2106-White $103,783 $0 $C T- 175M04 2008 Pickup Line Striper AL 120 $32,033 $0 $C S- 190901 2009 Freightliner Single Axle Dump Truck M2 106V $111,538 $0 $C S- 190902 2009 Freightliner Single Axle Dump Truck M2 106V $111,538 $0 $C S- 190030 1993 Chevy 1/2 Ton Pickup $10,378 $0 $C SE- 2008 Grapple Bucket for End Loaders $14,950 $0 $C 197F01-2 SE- 2009 John Deere Loader 624K $119,556 $0 $C 194A05 SE- 2009 John Deere Motor Grader $148,008 $0 $C 190801 S- 191001 2010 Intl Tandem Dump Truck w/anti-icing system $131,533 $0 $C S- 191002 2010 Intl 7300 Single Axle Dump Truck $113,600 $0 $C f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Road/Street Equipment Inventory Sheet 1. 2. 3. 4. 5. 6. Local Class Model Description Purchase Lease /Unit Rental I.D. # Year Cost Cost Cost S- 191008 2010 Elgin Pelican Street Sweeper $161,261 $0 $C T- 170711 2007 Ford F750 Digger Derrick $122,723 $0 $C S- 191115 2011 Elgin Pelican Street Sweeper $165,352 $0 $C S- 191103 2012 Freightliner M2106V Dump Truck $134,132 $0 $C S- 191104 2012 Freightliner M2106V Dump Truck $134,132 $0 $C S- 191105 2012 Freightliner M2106V Dump Truck $132,109 $0 $C SE- 191118 2011 Crafco Trailer-Mounted Crack Sealer EZ1000EB $36,594 $0 $C S- 191401 2014 Freightliner 108SD Snow Control Truck $130,401 $0 $C S- 191402 2014 Freightliner 108SD Snow Control Truck $130,401 $0 $C SE- 2014 John Deere 770G Grader $193,257 $0 $C 191410 SE- 2000 John Deere 260 Skid Loader with 48" Forks, Snow $33,100 $0 $C 194R02 Plow, Bucket S- 190050 2000 Ford F250 Pick-up-White $23,402 $0 $C S- 191711 2016 JD655K-II 4WD Loader with Bucket $113,900 $0 $C S- 191608 2017 Freightliner Snow Control Truck $138,452 $0 $C S- 191607 2017 Freightliner Snow Control Truck $138,452 $0 $C T- 11061 2016 Line Lazer IV 5900 with Line Driver HD & Dual Bead $11,924 $0 $C System T- 11062 2016 Line Lazer IV 3900 with Beat Kit (Walk-Behind) $5,568 $0 $C T- 171805 2018 Ford F550 Aerial Boom Truck $126,847 $0 $C f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Explanation Sheet Comments CITY OF WATERLOO STREET FINANCIAL REPORT FYE2018 CITY NUMBER 8155 SUMMARY SHEET- LINE A2 ADJUSTMENT TO BEGINNING BALANCE, COLUMN 3, STREET DEBT: I. A total of$ 877.26 of bond proceeds previously reported as not attributable to street projects was reallocated to street purpc 1. Issue 402 $ 877.26 Total Transfers In $ 877.26 II. A total of$ 0.00 of bond proceeds previously reported as attributable to street projects was reallocated to non-street purpos Total Transfers Out $ - Total Adjustment $ 877.26 f? i City Street Financial Report Form 517007 {5-2018} Office of Local Systems Ames, IA 50010 City Name WATERLOO Monthly Payment Sheet Month Road Use tax Payments July $886,252.95 August $915,942.90 September $894,353.20 October $587,994.57 November $790,120.04 December $685,139.16 January $570,664.93 February $961,684.97 March $609,207.50 April $332,681.62 May $821,657.65 June $672,231.92 Totals $8,727,931.41 CITY OF WATERLOO Council Communication Resolution approving Agreement with Iowa DOT for the Initiated Detour of Primary Highways Onto Local Roads, in conjunction with the reconstruction of Highway 20 from IA 21 to the Cedar River Bridge in 2019, and authorize Mayor to execute said document. City Council Meeting: 9/24/2018 Prepared: 9/17/2018 REVIEWERS: Department Reviewer Action Date p:^nnggdnmeer'nng K niasomi, gaam'ne Approved 9/18/2018 9:�4 AM t.`Iled(. Office Fellcllide, Kefle,y Approved 9/19/2018 ... 9.32 AM ATTACHMENTS: Description Type ❑ llwy 20 de:.t4ba1111- Me nio ❑ 1l 20 detou.uir rnauup s Coga.r Me.n-i a Resolution approving Agreement with Iowa DOT for the Initiated Detour of SUBJECT: Primary Highways Onto Local Roads, in conjunction with the reconstruction of Highway 20 from IA 21 to the Cedar River Bridge in 2019, and authorize Mayor to execute said document. Submitted by: Submitted By: Jeff Bales,Associate Engineer The DOT is planning to reconstruct Hwy 20 from IA 21 to the Cedar River bridge in 2019. This project will require several detour stages that will include closing ramps and routing traffic to City streets including Ansborough Avenue, San Martian Drive and Shaulis Road. The DOT is proposing standard detour agreements for Primary Highways onto Local Roads. The City and DOT will jointly inspect and sign written report concerning condition of proposed detourroad (before and after) and Background Information: DOT would be responsible to restore condition of road, if deemed ecessary. The detour period would start on May 6t', 2019 and end on November 19 th 2019. By Statute, the standard compensation rate to the City for these detours would be applied and is estimated to amount to $8089.97. Page 78 of 155 Form 810012wd MOWADOT 06-14 AGREEMENT FOR DOT-INITIATED DETOUR OF PRIMARY HIGHWAYS ONTO LOCAL ROADS This Agreement is entered into by and between the Iowa Department of Transportation,hereinafter known as the Department;and the city of Waterloo ,hereinafter known as the Local Public Aaencv(LPA). WHEREAS,the Department has determined the necessity to temporarily close primary highway ramps and loops on US 20 from IA 21 to I-380/US 20/US 218 interchange for the purpose of construction, reconstruction, maintenance, natural disasters,or other emergencies;and WHEREAS,it is necessary to provide a detour for the primary highway closure period;and WHEREAS,the LPA agrees to permit the use of its roads as a detour, more particularly described as follows: San Marnan Drive during closure of WB US 20 to SB US 218 Shaulis Road during closures of SB US 218 to WB US 20,EB US 20 to NB US 218,EB US 20 to SB US 219,NB US 218 to WB US 20 Ansborough Ave during closures of WB US 20 to TA 21 and TA 21 to EB US 20.Please see detour maps for additon route details ;and WHEREAS,Authorized representatives of both the Department and the LPA shall jointly execute and sign a written report concerning the condition of the proposed detour, afterjointly inspecting said road,the subject of the proposed detour;said report to be in sufficient detail as to reasonably reflect the condition of the roadway base,surface,shoulders and bridges;and WHEREAS,the Department will review, and inspect when necessary,the bridges on the detour route and determine the maximum vehicle weight(up to 156,000 pounds)that can be safely carried on these bridges and submit this information to the LPA for its review. The LPA may choose to restrict detour traffic to only vehicles of legal weight or size. If the LPA allows oversize or overweight loads, it shall notify the Department in writing. The Department shall approve the routing of overweight vehicles on the detour route, up to the limits specified by the LPA; and WHEREAS,the Department agrees to perform the following pre-detour maintenance,if any: place signs and pavement markings when necessary ;and WHEREAS,the Department agrees to maintain the detour and provide all traffic control devices required by the Manual of Uniform Traffic Control Devices(MUTCD),as adopted by the Department pursuant to 761 IAC 130,including the marking of no-passing zones during the period the local agency road(s)and structure(s)are being utilized as a primary road detour;and WHEREAS, Prior to revocation of the detour,the Department shall restore the local agency road to as nearly as possible as good condition as it was prior to its designation as a temporary primary road,or adequately compensate the local agency for excessive traffic upon the local agency road during the period it was used as a temporary primary road, in accordance with Section 313.28 or Section 313.29 of the Iowa Code and Iowa DOT Policy 600.05; and WHEREAS,The detour period is estimated to begin May 6,2019 and end November 19,2019 ;and (date) (date) WHEREAS,the parties agree to the following additional provisions,if any: NOW,THEREFORE, BE IT AGREED that the described road be used as a detour under stipulations outlined above. IN WITNESS WHEREOF,The parties hereto have caused this agreement to be executed by proper officers thereunto duly authorized as of the dates below indicated. District Engineer(or designee) Date City representative Date Iowa Department of Transportation Printed name and title of city representative County representative Date Printed name and title of county representative Page 79 of 155 VA III �r mr I( I I 1,11 o , .. �l r,"", ..., r d�mxrr f� i % I vM r , M t w ri ' i , . G�✓ P W1 r � � ,^I1= v4 6' M r M 6 X61 .✓ �'� JeY��`" v, M M m � 01 ol. �u r uu Mil P y" ��. Illllll�lll�llllQtll111��/ljOiOolo l/!l/11!%�1��.� p UGC w' y �d ��� ..�.n. 1101 m v l" r, r v y y Jt 4 vy C �f� mM1 d q J � ro"" a„Vi v V1 x'116 6 r� M Cyd � �. M s Imo” ! � i . Ilrr ayrrY� N, mMYV ,..,.��!6 Ilr �N ,r .: r 1 v! r10"MI ,FO r IIY��;ryrVlw""M' �..::../rV rt r I 1 I'IY LJ y li ID !I %%/ !r e � I� a}J a,i //l%0/%l /l/011l(1���(IIfI�f1�0J11Illlrfff(�II���O �IJ�J�N11J1f1 r. �&I gmipj � " Y ie dMI � Mid,`!r ......... 41-13 A-) a) x o X C3 �J 0 — —------------ 0 co 00 -4 0 U) U) CL E Z) Z) r Q0, (Pi cu w w U) ui 0 ui Cl o C, CL CITY OF WATERLOO Council Communication Resolution approving Amendment No. 2 to Development Agreement with Central Property Holdings, LLC to include a grant in the amount of$500,000, and authorize the Mayor and City Clerk to sign and execute all necessary documents. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date t°n annnm'nng& Zonr im$ A.rndersoi, Noe; pproved 9/19/2018 ... 5-55 PM t.`Iled(. Office Fellcllipe, Kefle,y Approved 9/19/2018 5 5'111.) p ATTACHMENTS: Description Type A.rrerbdrrennt Me nio Resolution approving Amendment No. 2 to Development Agreement with SUBJECT: Central Property Holdings. LLC to include a grant in the amount of 5500,000, and authorize the Mayor and City Clerk to sign and execute all necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve amendment As you may recall, the City of Waterloo entered into a Development Agreement with Central Property Holdings, LLC for the development of a Summary Statement: grocery store and restaurant project at Franklin and East 2nd Street. The developer is requesting additional assistance from the City of Waterloo, for grant funds in the amount of$500,000. Expenditure Required: $500,000 Source of Funds: Bonds Policy Issue: Economic Development and Infill Development Alternative: Not approve the additional grant funds The City has invested a lot of funds and future rebates for this project to move ahead to the stage it is at today. The City has acquired the former House of Hope, the former parking lot for Walnut Court, and paid for a portion of the CVS outlot. The City has further demolished the structures, and offered rebates for the new building. This project is a par of the overall Walnut Neighborhood revitalization efforts Page 82 of 155 Background Information: with JSA, Habitat for Humanity, the Boys and Girls Club, and Central Property Holdings. Overall, these projects will bring new commercial, new jobs, historic rehabilitation, a teen center, and new life and energy to an older portion of the community. Wirth the Highway 63 Corridor redevelopment, this is a highly important location for residents and visitors alike to showcase the new and exciting projects happening in the City of Waterloo. Legal Descriptions: Part of original Development Agreement- no change Page 83 of 155 Preparer Information: Christopher S. Wt1dland PO Box 59.6 Watefloo 10 a 50,7Q4 Name -__ Address City Phone SPACE ABOVE THIS LINE FOR RECORDER AMENDMENT NO. 2 TO DEVELOPMENT AGREEMENT This Amendment No. 2 to Development Agreement (the "Amendment") is entered into as of 2018, by and between Central Property Holdings, LLC (the "Company") and the City of Waterloo, Iowa (the "City"). RECITALS A. Company and City are parties to that certain Development Agreement dated August 7, 2017, as later amended on February 19, 2018 (collectively, the "DA"), concerning the development of land (the "Property") described on Exhibit "A" to the DA. The DA has been filed in the land records of Black Hawk County, Iowa, as Doc. No. 2018-7765 and as Doc. No. 2019-2747. B. The parties desire to amend the DA to modify the terms thereof as set forth in this Amendment. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. City agrees to make to Company an additional development grant in the amount of$500,000.00, payable within 30 days after the date hereof. The contingent repayment provisions stated in Section 4 of the DA shall apply to the additional grant. 2. Except as modified herein, the DA shall continue unmodified in full force and effect. Terms in this Amendment that are capitalized but not defined will have the same meanings herein that are ascribed to them in the DA. The DA and this Amendment shall inure to the benefit of and be binding upon the parties and their respective successors and assigns. Page 84 of 155 Page 2 IN WITNESS WHEREOF, the parties have executed this Amendment No. 2 to Development Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CENTRAL PROPERTY HOLDINGS, LLC By* By: A4Quentin Hart, Mayor Rodney A. n ers Managing Member Attest: kelley Felchle, City Clerk PERSONAL GUARANTY. The undersigned members and/or managers of Company hereby agree for themselves and their heirs, personal representatives, and assigns„ to unconditionally guarantee to City, its successors and assigns, the full and prompt performance by Company, its successors and assigns, of all promises and covenants on the part of Company to be performed pursuant to the Agreement, as amended above, including but not limited to the duties of indernnity set forth therein, if any. Liability of guarantors hereunder is joint and several. Zoney A.Inderson Daniel E. Levi Page 85 of 155 CITY OF WATERLOO Council Communication Resolution approving the sale of kitchen equipment from the Public Market building, in the amount of$1,500, to Wilson Restaurant Supply, and authorize the Mayor and City Clerk to execute any necessary documents. City Council Meeting: 9/24/2018 Prepared: 9/18/2018 REVIEWERS: Department Reviewer Action Date 1° aaranm'ir)g;& zonr ing 1lclu'oeder, Axie Approved 9/p 9/.2018 ... 10.06 CSM 1.`11erk 1 ffi' ce 1°dcllfle, Ke ley Approved 9/19/2018 ... 1026 AM ATTACHMENTS: Description Type Wilson 1:::gcluipmiveritt u.juote 13amdaiirp:r Ma te6am Resolution approving the sale of kitchen equipment from the Public Market SUBJECT: building; in the amount of$1,500, to Wilson Restaurant Supply. and authorize the Mayor and City Clerk to execute any necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve the sale of kitchen equipment Recently the City of Waterloo entered into a lease agreement with Verve for a new Kombucha& Bistro to be located within the Public Market building. Verve has expressed they do not need some of the kitchen equipment for their business therefore the City is selling the unwanted Kitchen equipment. Summary Statement: Wilson Restaurant Supply came in with a bid of$1,500.00 for the equipment listed below. This includes the removal of the items from the Public Market. The equipment to be sold includes: 2 deli cases 2 upright freezers Expenditure Required: None Source of Funds: N/A Sale of City owned equipment Policy Issue: Strategic Plan Goal#3.1 Continue to implement& Explore new options for revenue generation for the City. Alternative: NA Page 86 of 155 Quote 09/18/2018 Project: From: RIVERLOOP, CITY OF WATERLOO Wilson Restaurant Supply Jamie Wilson 5746 Westminster Dr. Cedar Falls, IA 50613-6962 (319)277-9000 319-277-9000 101 (Contact) Project Code: RIVERLOO Item Qty Description Sell Sell Total 1 2 ea FREEZER MERCHANDISER $500.00 $1,000.00 - True Manufacturing Co., Inc. y rFreezer Merchandiser, two-section,True standard look version 01, -10° F, (8) shelves, powder coated steel exterior, white interior with stainless steel floor, (2) triple-pane thermal glass hinged door, LED interior lights, R290 Hydrocarbon refrigerant, 3/4 HP, 115/208- 230v/60/1, 12.3 amps, NEMA 14-20P, UL EPH Classified, MADE IN USA, ENERGY STAR® 2 ea Self-contained refrigeration standard 2 ea Warranty- 5 year compressor (self-contained only), please visit www.Truemfg.com for specifics 2 ea Warranty- 3 year parts and labor, please visit www.Truemfg.com for specifics 2 ea Left door hinged left, right door hinged right standard 2 ea Exterior: White powder coated steel, standard 2 ea Interior: White aluminum, standard 2 ea Illuminated sign decal: S-TS-01 "TRUE Stripe" graphic, standard ITEM TOTAL: $1,000.00 2 2 ea DISPLAY CASE, IMPULSE MERCHANDISER $250.00 $500.00 Howard-McCray Ovation Open Impulse Merchandiser, 75"W, 44" H, white interior& u exterior, self-contained refrigeration, removable step shelf, removable ends for continuous line-up, high impact ABS bumper, hot gas condensate pan, 134a refrigerant, 3/4 HP, 115v/60/1-ph, 16.0 amps, NEMA 5-20P, night cover standard 2 ea 1 year parts& labor warranty, 5 year limited compressor warranty, standard ITEM TOTAL: $500.00 Total $1,500.00 Init' I: RIVERLOOP, CITY OF WATERLOO Page 8a Wilson Restaurant Supply 09/18/2018 Acceptance: Date: Printed Name: Project Grand Total: $1,500.00 Initial: RIVERLOOP, CITY OF WATERLOO Page 8Pa? CITY OF WATERLOO Council Communication Resolution approving the Real Estate Purchase Agreement with Tramaun T. Allen to acquire 1430 Commercial Street for$20,000 plus up to $10,000 in closing costs, and authorize the Mayor and City Clerk to execute all necessary documents. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date 1° a i)iinng& Zorrniiig Sdircoederc, Axie Approved 9/19/2018 ... 111:4_` AM 1.`Iled(. Office Fellcllnpe, Ke ley Approved 9/19/2018 ... 10-.56 AM ATTACHMENTS: Description Type PUrrclia.se: g1een.ieint Ba:d<iiipb MateirU Resolution approving the Real Estate Purchase Agreement with Tramaun T. SUBJECT: Allen to acquire 1430 Commercial Street for$20,000 plus up to $10;000 in closing costs; and authorize the Mayor and City Clerk to execute all necessary documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Adopt resolution Expenditure Required: $20,000 in acquisition costs and up to $10,000 in closing costs. Source of Funds: Rath TIF funds Policy Issue: Policies 1, 3, and 4 in the Strategic Plan dealing with economic development. Alternative: Not approve The City has been working with many property owners in the Rath development area on retrieving dilapidated homes or vacant lots for redevelopment purposes. There have been many success stories for small Background Information: businesses locating within the area. City staff believe this lot is a crucial lot to obtain for redevelopment of the area. ANTHONY BAKERS ADDITION PART OF LOT 1 BLK 58 COM AT MOST ELY COR LOT 1 TH NWLY 24.5 FT TH SWLY 27 FT ALONG ALINE PAR WITH 13TH ST TH SELY 4.33 FT ALONG A LINE PAR TO COMMERCIAL ST TH SWLY 8 FT ALONG A LINE PAR TO 13TH ST TH SELY 5.9 FT PAR TO COMMERCIAL ST TH Page 89 of 155 Legal Descriptions: SWLY 35 FT ALONG A LINE 14.27 FT FROM AND PAR TO 13TH ST TH NWLY 15.73 FT PAR WITH COMMERCIAL ST TH SWLY ALONG A LINE 30 FT FROM AND PAR TO 13TH ST TO THE SWLY LINE OF LOT I TH SELY TO THE MOST SLY COR TH NELY ALONG THE SELY LINE OF SAID LOT TO POB Page 90 of 155 REAL ESTATE PURCHASE AGREEMENT (NONRESIDENTIAL) TO: Tramaun T. Allen ("Seller") FROM: City of Waterloo, Iowa("Buyer") Buyer hereby offers to buy, and the Seller by its acceptance agrees to sell, the real property situated in Waterloo, Black Hawk County, Iowa, locally known as 1430 Commercial Street, legally described as per the abstract of title, consisting of assessor parcel no(s). 8913-25-334- 007; together with any easements and appurtenant servient estates, but subject to any reasonable easements of record for public utilities or roads, any zoning restrictions customary restrictive covenants and mineral reservations of record, if any, herein referred to as the "Property," upon the following terms and conditions: 1. PURCHASE PRICE, The Purchase Price shall be $20,000.00, due and payable in full at closing. Buyer shall pay additional costs of up to $10,000.00 to cover all transactional costs, including but not limited to deed and abstract, and other costs to discharge judgments or liens. 2. POSSESSION AND CLOSING. Possession of the Property shall be delivered to Buyer at closing. Closing shall occur at City Hall, 715 Mulberry Street, Waterloo, within 30 days after approval of this Agreement by the Waterloo City Council, subject to prior satisfaction or waiver of any conditions stated in this Agreement. 3. REAL ESTATE TAXES. Seller shall pay taxes prorated to the closing date in accordance with the provisions of Iowa Code § 427.2, and any unpaid real estate taxes payable in prior years, either paying Buyer, or giving Buyer a credit, for all of such taxes. Buyer shall pay all subsequent real estate taxes. 4. SPECIAL ASSESSMENTS. Seller shall pay at time of closing all installments of special assessments which are a lien on the Property as of closing or which can be verified to be owing as of the closing date but are not yet certified as a lien. Buyer shall pay all other special assessments or installments. 5. RISK OF LOSS AND INSURANCE. Seller agrees to maintain existing insurance to the date of closing and shall bear the risk of loss or damage to the Property to the date of closing. In the event of substantial damage or destruction prior to closing, the Buyer shall have the option to complete the closing and receive insurance proceeds regardless of the extent of damages or to declare this Agreement null and void. 6. FIXTURES. Included with the Property shall be all fixtures that integrally belong to, are specifically adapted to or are a part of the real estate, whether attached or detached. The following items shall not be included: See Paragraph 22.0 . 7. CONDITION OF PROPERTY. The Property as of the date of this Agreement, including buildings, grounds, and all improvements, will be preserved by the Seller in its present condition until closing, ordinary wear and tear excepted. Seller sells the Property "AS IS" and makes no warranties, expressed or implied, as to the condition of the Property. l i Page 91 of 155 Within 30 days after the acceptance of this Agreement, Buyer may, at its sole expense, have the property inspected by a person or persons of its choice to determine if there are any environmental or other deficiencies. Seller shall cooperate in providing reasonable access to Buyer's inspectors. Within this same period, the Buyer may notify the Seller in writing of any deficiency. The Seller shall immediately notify the Buyer in writing of what steps, if any, the Seller will take to correct any deficiencies before closing. The Buyer shall then immediately in writing notify the Seller that (1) such steps are acceptable, in which case this Agreement, as so modified, shall be binding upon all parties; or (2) that such steps are not acceptable, in which case this Agreement shall be null and void, and any earnest money shall be returned to Buyer. 8. ABSTRACT AND TITLE. Seller shall obtain from Black Hawk County Abstract & Title an abstract of title to the Property continued through a date that is within 30 days of the closing, and shall deliver it to Buyer's attorney for examination, all at the expense of Buyer. It shall show marketable title in Seller in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. The Seller shall make every reasonable effort to promptly perfect the title. If closing is delayed due to Seller's inability to provide marketable title, this Agreement shall continue in force and effect until either party rescinds the Agreement after giving 10 days' written notice to the other party. The abstract shall become the property of Buyer when the Purchase Price is paid in full. Seller shall pay the costs of any additional abstracting and title work due to any act or omission of Seller, including transfers by or the death of Seller or its assignees. 9. SURVEY. Buyer may, at Buyer's expense, have the Property surveyed and certified by a registered land surveyor prior to closing if a survey is required by law. If the survey shows an encroachment on the Property or if any improvements located on the Property encroach on lands of others,the encroachments shall be treated as a title defect. 10. ENVIRONMENTAL MATTERS. A. Seller warrants to the best of its knowledge and belief that there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks located on the Property, the Property does not contain levels of radon gas, asbestos, or urea-formaldehyde foam insulation which require remediation under current governmental standards, and Seller has done nothing to contaminate the Property with hazardous wastes or substances. Seller warrants that the property is not subject to any local, state, or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. Any exceptions to the warranties set forth above are fully described on a separate addendum attached hereto. B. Seller hereby represents that, to the best of its knowledge and belief, there is no active or abandoned septic tank or septic system on the property, except as described here: C. Buyer may, at Buyer's expense, have the Property inspected further for the existence of any hazardous materials, substances, or wastes. Seller shall cooperate in providing 2 Page 92 of 155 reasonable access to Buyer's inspectors and engineers. If hazardous materials, substances, or wastes are discovered on the Property, Buyer's obligation hereunder shall be contingent upon the removal of such materials, substances, conditions or wastes or other resolution of the matter reasonably satisfactory to Buyer. However, in the event Seller is required to expend any sum in excess of$1,000 to remove any hazardous materials, substances, conditions or wastes, Seller shall have the option to cancel this transaction and refund to Buyer all earnest money paid and declare this Agreement null and void. The expense of any action necessary to remove or otherwise make safe any hazardous material, substances, conditions or waste shall be paid by Seller, subject to Seller's right to cancel this transaction as provided above. 11. DEED. Upon payment of the Purchase Price, Seller shall convey the Property to Buyer by warranty deed, free and clear of all liens, restrictions, and encumbrances except as provided in this Agreement. General warranties of the title shall extend to the time of delivery of the deed excepting liens and encumbrances suffered or permitted by Buyer. 12. JOINT TENANCY IN PROCEEDS AND IN REAL ESTATE. If Seller, immediately preceding acceptance of the offer, holds title to the Property in joint tenancy with full rights of survivorship, and the joint tenancy is not later destroyed by operation of law or by acts of the Seller, then the proceeds of this sale, and any continuing or recaptured rights of Seller in the Property, shall belong to Seller as joint tenants with full rights of survivorship and not as tenants in common; and Buyer in the event of death of any Seller, agree to pay any balance of the price due Seller under this contract to the surviving Seller and to accept a deed from the surviving Seller consistent with Paragraph 15. 13. JOINDER BY SELLER'S SPOUSE. Seller's spouse, if not a title holder immediately preceding acceptance, executes this Agreement only for the purpose of relinquishing all rights of dower, homestead, and distributive share or in compliance with Section 561.13 of the Code of Iowa and agrees to execute the deed or real estate contract for this purpose. 14. STATEMENT AS TO LIENS. If Buyer intends to assume or take subject to a lien on the Property, Seller shall furnish Buyer with a written statement prior to closing from the holder of such lien, showing the correct balance due. 15. USE OF PURCHASE PRICE. At time of settlement, funds of the Purchase Price may be used to pay taxes and other liens and to acquire outstanding interests, if any, of others. 16. 1031 EXCHANGE. The parties acknowledge that Seller may desire to structure a 1031 tax-deferred exchange in connection with the proposed transaction. Buyer agrees to cooperate, at no cost to Buyer, with any reasonable request from Seller, and to execute any reasonable documentation requested by the exchange agent,to facilitate an exchange. 17. APPROVAL OF COURT. If the Property is an asset of any estate, trust, conservatorship, or receivership, this Agreement shall be subject to court approval, unless declared unnecessary by Buyer's attorney. If necessary, the appropriate fiduciary shall proceed promptly to a hearing for court approval. In that event a court officer's deed shall be used to convey title. 3 Page 93 of 155 18. REMEDIES OF THE PARTIES. A. If Buyer fail to timely perform this Agreement, Seller may forfeit it as provided in the Iowa Code (Chapter 656), and all payments made shall be forfeited; or, at Seller's option, upon thirty days' written notice of intention to accelerate the payment of the entire balance because of Buyer's default (during which thirty days the default is not corrected), Seller may declare the entire balance immediately due and payable. Thereafter this Agreement may be foreclosed in equity and the Court may appoint a receiver. B. If Seller fails to timely perform this Agreement, Buyer has the right to have all payments made returned to it, or Buyer may require specific performance by Seller. C. Buyer and Seller are also entitled to utilize any and all other remedies or actions at law or in equity available to them, and the prevailing parties shall also be entitled to obtain judgment for costs and attorney fees. 19.NOTICE. Any notice under this Agreement shall be in writing and be deemed served when it is delivered by personal delivery or mailed by certified mail, addressed to the parties at the addresses given below. Seller: Tramaun T. Allen 1430 Commercial Street Waterloo, IA 50702 Buyer: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attn: Community Planning&Development Director 20. GENERAL PROVISIONS. In the performance of each part of this Agreement, time shall be of the essence. Failure to promptly assert rights herein shall not, however, be a waiver of such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement shall survive the closing. This Agreement contains the entire agreement of the parties and shall not be amended except by a written instrument duly signed by Seller and Buyer. Paragraph headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. 21.NO REAL ESTATE AGENT OR BROKER. Neither party has used the service of a real estate agent or broker in connection with this transaction. 22. ADDITIONAL PROVISIONS. A. The parties acknowledge that Buyer is acquiring the Property for economic development purposes. Buyer's rights and duties under this Agreement are assignable to any person or entity that will further the economic development objectives contemplated by Buyer. 4 Page 94 of 155 B, Special contingencies to effectiveness of Agreement. Notwithstanding any signatures below by representatives of Buyer, this Agreement is expressly subject to approval by the city council of Buyer, C. Seller shall have the right to salvage materials, equipment and fixtures from the Property before closing. Any personal property or fixtures of any type or nature that remain on.the Property after closing shall be deemed abandoned by Seller, and Buyer shall be free to keep or dispose of same in any way or at any time that Buyer chooses, without further compensation to Seller. Seller shall remove all hazardous materials and/or substances from the Property on or above the ground surface, including but not limited to barrels, cans, bottles or containers of any kind. Seller agrees to use reasonable methods to keep the Property secure against entry by unauthorized persons and to prevent hazards to personal safety. 23. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the parties, superseding all prior or contemporaneous understandings, negotiations, discussions, or agreements between the parties with respect to the subject matter hereof. 24. ACCEPTANCE. When accepted, this Agreement shall become a binding contract. If not accepted by Seller on or before , this Agreement shall be null and void. Dated Accepted by Seller BUYER SELLER City of Waterloo, Iowa By; Mayor Tramaun T. Allen Attest: City Clerk 5 Page 95 of 155 CITY OF WATERLOO Council Communication Resolution approving Amendment No.l to the April 12, 2017 Agreement for General Services Wastewater Treatment Facilities Planning and Nutrient Reduction Study and Operation Assistance by increasing the amount to $64,000 and amending the completion schedule to April 30, 2019, and authorize Mayor to execute said docurnent. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date mate Managei° ierfl lloa rnbrrecker, Steveti Approved 9/19/2018 10-.5 Cit t.`Ileirk Off-we Fellcllrpc, Kenley Approved 9/19/2018 ... 11:26 PM ATTACHMENTS: Description Type .nrrierid nieri t 3"o I Backup Materiall Mcuiiuto Wata:urr oo Mayor roto(.] City,. Crru.urrcii Cover Merrio Resolution approving Amendment No.l to the Apri112, 2017 Agreement for General Services Wastewater Treatment Facilities Planning and Nutrient SUBJECT: Reduction Study and Operation Assistance by increasing the amount to 564.000 and amending the completion schedule to April 30, 2019, and authorize Mayor to execute said document. Submitted by: Submitted By: Steve Hoambrecker, WMS Department Director Recommended Action: Approve Resolution Page 96 of 155 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVIC S DEPARTMENT 3505 Easton Ave. Waterloo, IA 50702 • (319) 2.91-4553 Steve Roam brecker, Director , September 19, 2018 Memo to Waterloo Mayor and City Council: Nutrient Reduction-Facility Plan-Operational Assistance, Supplemental Agreement Background Discussion An agreement was approved by the city council on April 17, 2017 to conduct a required nutrient reduction study along with a facility plan update and to provide operational assistance, The completed contract was for$214,000, One aspect of the contract did not need to be performed and $39,000 to complete that task has not been spent, Supplemental agreement##1 is moving the $39,000 to be used for additional operational assistance, The WWTP has two aeration basin treatment trains (Easton & Satellite). For operational and economic reasons, all waste are currently beim processed thru the Easton treatment train. 'The amount of wastewater beim processed is exceeding design capacity of the Easton facility, During the winter months consistently meeting effluent limitations is difficult, ITR has made it clear that having the Easton facility exceed the design limits while the satellite facility is not in operation would not be looked favorably should we continue to exceed effluent limitations during the winter months. The facility plan has established a long term plan to make both plants work as one, enabling full plant capacity thru one biological treatment train, These engineering services are to evaluate and recommend interim operating schematic to best ensure final effluent compliance until the long term facilities are in operations, There is no additional expense as this agreement essentially re-purposes the fees in the original contract to be utilized in a different portion of the contract. Recommended ction It is recommended that the city council approve Supplemental Agreement ##1 with Strand Associates, Page 97 of 155 CITY OF WATERLOO Council Communication Resolution approving Professional Service Agreement with AECOM Technical Services of Waterloo, Iowa in the amount of$470,000 for engineering and construction related services for Waterloo Sanitary Sewer System Improvements Titus Pumping Station and Force Main, and authorize Mayor and City Clerk to execute said documents. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date mate Managei° ie,'fl lloa u-kbrrecken', Steveti Approved 9/19/2018 10-.5 M t.`Iled(. Off-we i°ellcllipe, Kenley Approved 9/19/2018 ... 10-.58 AM ATTACHMENTS: Description Type All'COM 11 S A. t"ove.r Memo Mcuiioto Wata:°7r oo Mayor arvl City,. Coimcii Cover Mcrn-io Resolution approving Professional Service Agreement with AECOM Technical Services of Waterloo. Iowa in the amount of$470,000 for SUBJECT: engineering and construction related services for Waterloo Sanitary Sewer System Improvements Titus Pumping Station and Force Main, and authorize Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Steve Hoambrecker, WMS Department Director Recommended Action: approve PSA Source of Funds: Sewer funds Page 98 of 155 AECOM 319-232-6531 tel 501 Sycamore Street 319-232,0271 fax �L=Com Suite 222 Waterloo,bwa 50703 www.aecorn.com CITY OF WATERLOO WATERLOO SANITARY SEWER SYSTEM IMPROVEMENTS TITUS(MIDLAND AVENUE) PUMPING STATION AND FORCE MAIN PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS"and City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, hereinafter referred to as "CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto, It. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. Page 99 of 155 �L=Com Page (e) ATS will be providing estimates ofcosts tothe CLIENT covering an extended period of time, ATS does not have control over any such ooste, including, but not limited to, costs of labor, material, equipment or services furnished by others orover competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Acoord|ng|y, it is acknowledged and understood that any entimatea, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATB'e experience and represent ATS`o reasonable judgment as a qualified profeesional. ATS dues not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS osaresult ofany such variance. NL CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion ofthe Gewioes' ' (a) Provide aU criteria and information as to CL|ENT'a requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate e person with authority to act on CL|ENT'e behalf on all matters concerning the Services. (b) Furnish to ATS all gx\odnU studies, reports and other available data pertinent to the Semioea, and obtain additional naporta, data and services as maybe required for the project. ATS shall be entitled to rely upon all such in(ornoation, data and the results of such other services imperforming its Services hereunder. |V. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, |oea' liability o, costs (including, without |innitatiom, reasonable attorneys' fees directly related thereto) for bodily injury ordeath of any person ordamage tothird party property if and to the extent arising from the negligent errors or omissions or willful misconduct ofATS during the performance ofthe Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall mainta�n standard insurance policies asfollows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not |eoe than One Hundred Thousand Dollars ($1UD.00O) each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, nom-ovvned, or hired), each inecombined single limit of One Million DnUuna ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage, ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS'a Page 100 Of 155 �Lzcom Page negligence under this Agreement and only to the extent of the insurance limits specified herein. (u) Professional Liability Insurance with limits of $1.000.000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS mQneem to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. ATS ahe|| provide prompt notice tothe CLIENT in the event ofcancellation, material change, or non- renewal per standard ISO Acord Form wording and the policy provisions, Vi COMPENSATION AND TERMS OF PAYMENT Compensation for the services aheU be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is e not-to-exceed fee of Four Hundred Seventy Thousand Dollars ($470,080.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item. CLIENT shall give /\T8 written notice of such disputed item within ten (10) days after receipt of invoice and shall pay toATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. V|i TERMINATION CLIENT may, with orwithout cause, terminate the Samimam at anytime upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault ofthe terminating party, providing such defaulting party has not cured such failure, or, in the event of a non'moneLarydefau|t. commenced reasonable actions to cure such failure, In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination inaccordance with compensation terms ofArticle VI. NU. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments ofservice which ATS prepares and delivers to CLIENT pursuant tothis Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments mfservice solely for the purpose of the cVnstructiom, operation and maintenance mfthe Faci|itieo. Any other use or reuse of original or altered files shall be at [:L|ENT'a sole risk without liability or legal exposure toATS and CLIENT agrees to me|eame, defend and hold ATS harmless from and against all claims or suits asserted against ATB in the event such documents are used fora purpose different than originally prepared even though Such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design orcarry Out other projects or Page 101 Of 155 �L=COM Page work for itself or others, whether o, not such other projects or work are similar to the work tobeperformed pursuant 10this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these hYea with any other system or software. Because of the potential degradation of electronic medium over time, in the event of e conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. Ix. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, temhniquea, sequences or procedures, or for safety measures and programs including enforcement of Federal and Sbnba safety requirements, in connection with construction work performed by CL|ENT's construction contractors. Nor shall ATS be responsible for the supervision of CL|ENT'a construction contractors, subcontractors or of any oftheir employees, agents and representatives of such contractors; urfor inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CL|ENT's construction projects and shall not have the right to stop or, reject work without the thorough evaluation and approval of the CLIENT, In no event shall ATS be liable for the acts or omissions of CL|ENT'e construction contractors, subcontractors or any persons or entities performing any ofthe construction work' orfor the failure of any ofthem to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATB as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor be subcontractors, nor the employees of either, eheU be deemed to bethe servants, ernp|oyeea, or agents of CLIENT. X[ PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT, "Pre- existing contamination" is any hazardous or toxic substance present at the site or mbeo concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by euuh pre-existing contamination except if such liability arises from ATS'aso|e negligence orwillful misconduct. CLIENT shall, at CL|ENT'e sole expense and riok, arrange for hand|ing. Storage, transportation, treatment and delivery for disposal ofpre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such nnaderia). CLIENT shall look to the Page 102 Of 155 AECOM Page 5 disposal facility and/or transporter for any responsibility or liability arising from improper disposal mrtransportation ofsuch waste. ATS shall not have orexert any control over CLIENT in CL|ENT'e obligations or responsibilities as a generator in the storage, transportation, treatment ordisposal cdany pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, ehora0e, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forma relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic mmdeha|o. ATS nho|| be and be deemed tohave acted aeCL|ENT`sagent, For ATS'a Services requiring driNing, bor|mg, excavation or ouUo aump|jng. CLIENT shall approve selection of the contractors to perform such services, all site |ooe1ionm, and provide ATS with all necessary information regarding the presence of underground hazards, uM|ides, structures and conditions adthe site. XUi LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall innoevent exceed the amount ofthe total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS'a individual employees, ufficerm, or directors to any personal legal exposure for the risks associated with this project. XNI. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association /or any successor organization) then in effect. The deadline for submitting the dispute ko mediation can be changed if the parties mutually agree inwriting to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall beshared 58percent bvATS and 58percent bythe CLIENT. This requirement to seek me6ekiom shall be a condition required before filing an action at law o/ in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation thatwmuId otherwise be barred by statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, propuea|s, or communications heretofore entered into byoron account of the parties and may not be ohamQmd, modified' or amended except in writing signed by the parties hereto. In Page 103 Of 155 �L=Com Page 6 the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. M This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM By: By: Z��Mw Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P E_ Title: Mavor Title:-- Associate Vice President Date: Date.- September 11, 2018 Page 104 of 155 �L=Com WATERLOO SANITARY SEWER SYSTEM IMPROVEMENTS TITUS (MIDLAND AVENUE) PUMPING STATION AND FORCE MAIN CITY OF WATERLOO, IOWA EXHIBIT A A. PROJECT DESCRIPTION The project consists of preparing plans, specifications and contract documents for the Titus (Midland Avenue) pumping station and associated force main along the Broadway Street corridor in the northwest portion of the City of Waterloo, The project will improve current overloading of the Titus pumping station during periods of wet weather and provide capacity to expand the service areas north and northwest of the station. It includes a new pumping station to replace the existing Titus pumping station and a force main to pump the incoming flow southeast along Broadway Street for a distance of approximately 12,650 LF to the gravity sewer system which flows into the Park Road Lift Station. The project provides numerous benefits for economic development and improves flow conditions in a portion of the system which currently experiences overloading during wet-weather flows. The City would like to obtain State Revolving Fund (SRF) loan for the construction of this project, Obtaining the loan is a multi-step process that requires the input of the City, Iowa Department of Natural Resources (Iowa DNR) and the design engineer. Each entity has various responsibilities at various stages of the loan acquisition process. ATS will provide engineering assistance to the City for the SRF process. B. SCOPE OF SERVICES The Scope of Services to be performed shall be completed in accordance with generally accepted standards of practice. AECOM Technical Services (ATS) will utilize the Statewide Urban Design and Specifications (SUDAS) and engineer-provided technical specifications for this project, along with any applicable standards and technical modifications by Waste Management Services Department (WMSD). The Scope of Services is further defined with the following: Phase I - Design and Bidding Phase Services Task 1 - Profit Management Progress MegtirigsfKickoff Meeting, With WMSD and ATS staff, a kickoff meeting will be conducted to discuss scope of project, objectives and goals. ATS staff will also attend progress meetings as needed where updates on the project design will be presented to WMSD staff. Task 2 - 5urvey and Data Collection. ATS will acquire available data about the locations for the proposed new pumping station and force main. This will include gathering aerial photography, available topographic data, collecting existing Titus pumping station and force main data from the WMSD and utility location mapping information to develop a base map of the project location. ATS will establish horizontal and vertical control and perform a topographic survey for the project area. "One Call" will be contacted to locate utilities. Marked field locations of utilities will be surveyed. Task 3- Obtain Soil Borings. ATS will propose locations for soil borings at the new pumping station site and along the route of the new force main. ATS will work with a professional geotechnical firm to conduct the soil borings and provide geotechnical report of the findings, Terracon Consultants will complete the geotechnical work for this project. Page 105 of 155 AECOM ATS will review the sanitary sewer system hydraulic model toverify areas served and estimated wastewater flows. Review. ATS will review City, county and state records pertaining to the survey corridor. Property lines, right-of-way lines and ownership of properties will be incorporated into the base mapping for the project, It is assumed that the majority cdthe Titus pumping station and force main project will be in existing right-of-way. Acquisition plats are not anticipated for this project, For the purposes ofthis agreement, itia assumed no properties will be impacted. Should the need arise, ATS would prepare acquisition p|sdm and legal descriptions for permanent and temporary acquisitions needed for the project under asupplemental agreement. Task 6 - Preliminary Drawings will bedeveloped showing base mapping, existing site features, known uti|hiea, existing pumping station and force main removals, proposed pumping station and force main location and existing ground contours. The following design details are unique tothis project and are tobeincluded: a. This project will need to be coordinated with the continuous operation of the existing pumping station and force mein until switch-over to the new pumping station and force main is accomplished. Temporary diversion of wastewater around the area under construction will likely be required during some periods of construction. Sheets detailing temporary diversion of wastewater will be included in the design, b. This project includes the design of a new emergency generator to be permanently situated at the pumping station site. It is anticipated that the emergency generator will be provided with aweather protective, sound attenuating enclosure provided by the generator manufacturer, Sheets.Task 7 - Plan and Profile Preliminary plan and profile sheets will be prepared for the pumping station and force main installation. . ATS will mea1 with VVMSD and review a preliminary plan set. Key design items will be discussed; and based on feedback, a list of alterations will bemade for the final design. . Final plans and specifications will bedeveloped incorporating comments received byVVMS0. Plans will include cover sheet, general notm$, pumping station design (including electrical, controls, and structural), force main plan and profile aheetg, and details as necessary. Specifications will include contract documents incorporating requirements from WMSD. SUDAS specifications will be refenanced, along with engineer-provided technical specifications. Cost. An Engineer's Opinion of Probable Coat will be developed for the project. Task 11 - Iowa DNR Construction PermLjt_Appt[gation, ATS will prepare necessary construction permit schedulesto be _ —_- _ Iowa DNR. Task 12 - Railroad Permit A pplications. ATS will prepare necessary railroad permit applications for utility crossing and access. Task 13 - SRF Proiect Initiation, ATS will submit awork reomn1 request tothe Iowa DNR to establish the project as one marked for SRF funding. ATS will participate in the Project initiation Meeting with the City and the Iowa DNR, This includes preparing preliminary Page 106 Of 155 AECOM project design information to present at the meeting and answering any technical questions related to the project. Task 14 - SRF Facility Plan PEgpgratiQn. ATS will prepare a facility plan for the project per requirements of Iowa Wastewater Facilities Design Standards, Chapter 11, Section 11.2, as required for the SRF process. Task 15 - SRF Intended Use Plan OUP) AoRkation PM,aration and Public Hearing. ATS will prepare UP Application required for SRF. The Environmental Checklist and Associated Items will also be prepared to assist the Iowa DNR with an environmental review. ATS will participate in the public hearing for the project and help answer any concerns from the public regarding the project. Task 16 - Prgpg[gtiori and Distribution of Contract Documents. Prepare contract documents for distribution to plan rooms and potential bidders. Task 17 - Res and to Bidders Questions, Respond to questions that bidders may have regarding the project. Prepare addenda as needed for project. Task 18 - BiddingAssistance. Attend bid opening, secure contracts, bonds and certificates of insurance, review bids, prepare bid tabulation and make recommendation to WMSD, Items Not Included in the Scope of Design Services: 1 Notice of Storm Water The State of Iowa General Permit No. 2 will be covered under a future contract for construction-related services (CRS). This item is not included in the scope for design services. 2. Storm Water Pollution Prevention Plan, Preparation of a Storm Water Pollution Prevention Plan (SWPPP) will be covered under a future contract for CRS. This item is not included in the scope for design services. 1 Sponsored Pro act Documentation. The City may be interested in pursuing "water resource restoration sponsored projects" that may be tied to the primary SRF project. This scope does not include coordination to pursue these projects but could be added by supplemental agreement, if requested by the City. 4. Additional Environmental Tasks as Required by_Iowa DNR. The Iowa DNR environmental review may require impact mitigation, vibrational monitoring, wetland creation or other actions. Meeting the requirements of the environmental review is riot included in this scope but could be added by supplemental agreement, if required, Phase 11 - Construction-Related Services The scope of construction-related services will be determined at the time the services are needed and defined under a future amendment. Construction-related services include construction staking, on-site field review, materials testing, contract administration during construction and right-of-way staking, 0:'AdrTlinistration\AGREE\PROF\WAT Titus(Midland Ave)Pump Station&Force Main.doc Page 107 of 155 COITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. d Waterloo, ISA 50702 d (319) 201-4553 * • Steve Hoambrecker, Director w September 19, 2018 Memo to Waterloo Mayor and City Council: Professional Services Agreement, AECOM, Titus Midland Avenue) Lift Station and Farce-mein project Background iscussion One of the required Consent Decree projects is to replace/upgrade the existing Titus Lift Station. It will also redirect the force main directly to the Park Road lift station. This project will relieve current hydraulic restrictions in the lift station service area and a regular SSO discharge at Midland and Hall. The current force main discharges to the Virginia St lift station and this will as well relieve capacity issues in that area as well. The professional services will provide for the design of this project. It is intended to be funded via the Sewer Fund using State Revolving Loan Fund ('SRF). Recommended Action It is recommended that the city council approve the professional services agreement with ECOIVI in the amount of$41710,000. Page 108 of 155 CITY OF WATERLOO Council Communication Resolution approving Professional Service Agreement with Strand Associates of Madison,WI in the amount of$940,000 to provide Design Services for Waterloo Sanitary Sewer System Plant Biosolids Modification project, and authorize Mayor and City Clerk to execute said documents. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date /bsle Maanagerneiit ll oatribrrecker, Sleveti Approved 9/19/2018 ... 10-5 p CSM Q-Ileup< Office Fellcllipe, Kefley Approved 9/19/201 ... 10-. 3 AM ATTACHMENTS: Description Type Menri.o t. ovu°ir Me nio Strand for Scrvices Backup Materiall Resolution approving Professional Service Agreement with Strand SUBJECT: Associates of Madison,WI in the amount of$940,000 to provide Design Services for Waterloo Sanitary Sewer System Plant Biosolids Modification project, and authorize Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Steve Hoambrecker, WMS Department Director Recommended Action: approve Resolution Expenditure Required: $940,000.00 Source of Funds: Sewer fund Page 109 of 155 CITY OF WATERLOO, WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. -Waterloo, IA 50702 - (319) 291••4553 Stere Hoarnbrecker, Director, = September 19, 2018. Memo to Waterloo Mayor and City Council: Professional Services Agreement, Strand Associates, Elio-solids Modification Project Background Discussion An agreement was approved by the city council on April 17,, 2017 to conduct a required nutrient reduction study along with a facility plan update and to provide operational assistance, One o the critical operational improvement aspects outlined in the facility plan portion is upgrading the treatment plant bio-solids processing units. This professional services agreement includes services for an estimated $141,000,000 of bio- solids system improvements. One of the limiting operational aspects relates to minimal waste activate sludge storage facilities. Additionally 2 of the current final bio-solids thickening units are over 20 years old, processing less than 50% of capacity and are constantly requiring ongoing. maintenance, Use of centrifuges versus the current belt filter presses is also expected to save on bio-solids disposal costs. The professional services agreement will provide for the design of this project. It is intended to be funded'' via the Sewer Fund using State Revolving Loan Fund (SRF), Recommended Action It is recommended that the city council approve the professional services agreement with ,Strand Associates in the amount of$940,000. Page 110 of 155 CITY OF WATERLOO Council Communication Resolution approving a residency waiver for Waterloo Police Officer Alex Bovy City Council Meeting: 9/24/2018 Prepared: 9/20/2018 REVIEWERS: Department Reviewer Action Date P olice F)epartrmnt Trelka, Dmiel Approved 9/20/2018 12-4PM (I ]erk Off-we f I ng))y, 1" ars cy Approved 9/20/2018 12.55 PPI ATTACHMENTS: Description Type D Mex Bovy Letter Covet Merflo SUBJECT: Resolution approving a residency waiver for Waterloo Police Officer Alex By Submitted by: Submitted By: Daniel J. Trelka, Chief of Police Recommended Action: Approve resolution. This officer is requesting a residency waiver, due in part, because of threats Summary Statement: he has received. Page 111 of 155 WATERLOO POLICE DEPARTMENT MEMORANDUM DATE: June 25, 2018 FROM: Officer Alex Bovy i SUBJECT: Residency Policy DIRECTOR OF SAFETY SERVICES....❑ ADMINISTRATIVE CAPTAIN................El INVESTIGATION CAPTAIN.................❑ CAPTAIN OF POLICE SERVICES......❑ FINANCE............................................❑ WATCH I.......................................... D PATROL DIVISION RECORDS/COMPUTER....................El WATCH II..........................................❑ WATCHI............................................❑ TRAINING...........................................❑ SRO............................1.....................❑ WATCH II...........................................❑ INTERNAL AFFAIRSIPERSONNEL...❑ DART................................................❑ WATCH III................................... ...... PROPERTY/EVIDENCE..................❑ ICAC..........................................❑ VIOLENT CRIME TEAM(VCAT)........❑ CRIME LAB ❑ ................ . ALL..................................................... TRI-COUNTY TASK FORCE.............❑ LEINIFUSION CENTER..................❑ ATTENTION: Chief Dan Trefka I am writing this letter in regard to the current ten mile residency requirement . I have been searching for housing within the ten mile radius and I have not been able to locate anything that meets my current and future needs . I am respectfully requesting to search for residency within the previously established twenty mile radius due to the reasons listed below. I was born and raised within the twenty mile radius and during that time I was able to grow a family business with my father and my brother. We were able to grow a family business of lawn care, snow removal, and landscaping that I have been directly involved in since at least 2005 . We have several regular customers that we deal with weekly and several other jobs we organize throughout the year. I understand that this business is a secondary job to working for the city of Waterloo but my assistance in my I family business is crucial in the attempt to keep it ongoing . The ability to live closer would allow me the opportunity to continue assisting my father and brother. This would also allow me to live closer to my family and be a part of family activities now and in the future. While growing up I was able to identify a hobby of Woodworking that I enjoy. I have been able to build and grow a woodworking shop at my father' s residence over the years . This woodworking and woodworking shop is important because it is my way to relax and relieve stress . .As a part of my job as a Police Officer on the patrol division, I endure stress at extreme levels at times . Stress is always ongoing in this profession and can easily build up on someone to , cause safety and health risks if not properly released. I have found Woodworking to be the best way to relieve my stress Page 112 of 155 throughout the several years that I have been in Law Enforcement . My woodworking shop is located at my father' s residence, which is located outside of the ten mile residency requirement . This causes restraints on when I can us it due to the location and current residency requirement. In addition to the above concerns, my employment with the Waterloo Police Department adds a level of concern to my family, future family, and myself . I strive to be actively engaged in my work which causes me to do a lot of proactive activities . This proactive approach engages me to make a lot of cases and arrests related to drug possession, drug sales and distribution, and gun violence . These crimes can carry harsh punishments and causes these individuals to lash out towards me and make threats towards myself and my family. For example I have had individuals inform me that "they were going to kill me" , "I ruin people' s lives and they understand why people would kill Police Officers" and many more . My mother has also been called, harassed, and threatened in the middle of the night on their house phone . I intend to grow a family of my own and raise children. I have a concern for their safety with living and growing up within the 10 mile residency requirement . My concern is that they would be living, growing up, going to school,' going to sporting events, ext . directly with and around the people I deal with and arrest on a daily basis . I have frequently received threats regarding myself and my family has also received threats of harm and death. I have also been recognized both on. and off duty and they know when I work. I am also aware of many other officers that have received threats of harm and death to themselves and their families/children. I have also spoken to multiple Waterloo Officers that have moved out of the 10 mile radius due to these concerns to themselves and their families . Based on the information listed above, I am respectfully requesting the approval to search for a property within the previously established twenty mile radius . Thank you for your consideration into this matter. Respectfully: i Alex Bovy j Page 113 of 155 CITY OF WATERLOO Council Communication An Ordinance amending the City of Waterloo Traffic Code by adding Subsections (4) Fifth Street(W) and (5) S ixth S treet(W), to S ection 576, No P arking 11:00 P.M. to 5:00 A.M. City Council Meeting: 9/24/2018 Prepared: 9/18/2018 REVIEWERS: Department Reviewer Action Date "1"r@ fpc Operalnons 1 dcimlle, Kefleylid roved 9/ 9/.2018 ... 10:3� AM (' erk Office 1°ellcllfle, Kelley Approved 9/19/2018 ... 1034 AM ATTACHMENTS: Description Type Oudinaarbc4-, as proposed 13adaii.p'h Ma9t46a Motion to receive, file; consider, and pass for the first time an Ordinance amending the City of Waterloo Traffic Code by Adding Subsections (4) Fifth Street(W) and 51 Sixth Street(W), to Section 576, No Parking 11:00 P.M. to 5:00 A.M.; as follows: (4) Fifth Street(W) -Alley in 200 block SUBJECT: both sides, between Jefferson and Commercial Streets and (5) Sixth Street (W) -Alley in 700 block; both sides, between Jefferson and Commercial Streets. Motion to suspend the rules. Motion to consider and pass for the second and thud times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Adopt Ordinance Due to vehicles parking in the alley during night time hours, emergency Summary Statement: vehicles, delivery trucks and regular traffic cannot drive thru the alley between W. 5th& W. 6th Streets. This will also clear the area for snow plows to clear the alley. Strategy 3.4 and 3.5 - Identify and implement proven cost and resource Policy Issue: saving measures and continue to engage with local public partners to identify cost savings, streamline efforts and improve efficiency in City operations and activities. This recommendation came from the Police Department after receiving calls Background Information: of the alley being blocked by vehicles parking in the alley overnight. After reviewing the issue an ordinance to not allow parking during the night is being brought before council. Page 114 of 155 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSECTIONS (4) FIFTH STREET (W) AND (5) SIXTH STREET (W), TO SECTION 576, NO PARKING 11:00 P.M. TO 5:00 A.M.; TO THE 2008 TRAFFIC CODE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection(4)Fifth Street(W)of Section 576,No Parking 11:00 p.m.to 5:00 a.m.,of the 2008 Traffic Code, is hereby amended, by adding the following: (4) Fifth Street(W) Alley in 200 block, both sides, between Jefferson and Commercial Streets. That Subsection (5) Sixth Street (W) of Section 576,No Parking 11:00 p.m. to 5:00 a.m., of the 2008 Traffic Code, is hereby amended, by adding the following: (5) Sixth Street(W) Alley in 700 block, both sides, between Jefferson and Commercial Streets. PASSED AND ADOPTED by the City Council this day of September,2018,and approved by the Mayor this day of September, 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 115 of 155 CITY OF WATERLOO Council Communication An Ordinance amending the Traffic Code by adding a new Section 5711), No Parking 2:30 P.M. to 3:30 P.M. during School. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date Traffic. eralnons i dcimlle, Keiieylid roved 9/�9/.2018 ... 1.22 P ATTACHMENTS: Description Type Oudinaaac e as proposed Baac1itp Materaai Motion to receive, file; consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding a new section Section 571D, No Parking 2:30 P.M. to 3:30 P.M. during School, as follows: When signs are erected in each block, or portion thereof,,giving notice, no person shall park a vehicle between the hours of 2:30 p.m. to 3:3012.m., Monday through SUBJECT: Friday during school within the district and upon any of the streets or bortions thereof as named herein:West Park Lane- South side in the 300 block. Motion to suspend the rules. Motion to receive, file; consider, and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Adopt Ordinance Hoover Middle School Principal, School Bus Administrator and Waterloo Police have requested No Parking signs be installed on the south side of W. Summary Statement: Park Lane because of congestion and buses not being able to make the turn into the parking lot for loading students during dismissal time. This is also a safety issue with students running across the street between parked vehicles. Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Page 116 of 155 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY: ADDING A NEW SECTION TO THE 2008 TRAFFIC CODE, SECTION 571D, NO PARKING 2:30 TO 3:30 P.M. DURING SCHOOL, TO THE 2008 TRAFFIC CODE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 2:30 p.m. to 3:30 p.m., Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: 571 D. NO PARKING 2:30 P.M. TO 3:30 P.M. DURING SCHOOL STREET PORTION WHERE PARKING PROHIBITED (1) West Park Lane South side in the 300 block PASSED AND ADOPTED by the City Council this day of September, 2018, and approved by the Mayor on this day of September, 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 117 of 155 CITY OF WATERLOO Council Communication Executive session regarding collective bargaining, pursuant to § 20.16. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date flus ari Re4,mirces t kdchlle, Kelley Approved 9/G 9/201 ... 10:46 AM Page 118 of 155 CITY OF WATERLOO Council Communication Complete Streets minutes of July 17, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date Plar)ripr)gl& Zonkig Schroeder, uric Approved 9/ 9/2018 10.05 AM (I .]erk Off-we f I ng))y, 1" ars cy Approved 9/ 9/2018 10-15 AM ATTACHMENTS: Description Type D Conipletc Strects nirrriiifes '7/1`7/18 Covet Merflo SUBJECT: Complete Streets minutes of July 17, 2018. Submitted by: Submitted By: Page 119 of 155 Minutes of The City of Waterloo Complete Streets Advisory Committee Meeting July 17, 2018 Meeting was called to order of the City of Waterloo Complete Streets Advisory Committee at 1:35pm July 17, 2018 by Chairperson Cass in the Mollenhoff Room, City Hall, 715 Mulberry Street. Roll Call: Members present were: Felecia Cass, Aric Schroeder, Pat Morrissey, Paul Huting, Kevin Blanshan, and Jeff Bales. Members absent were: Mohammad Elahi, Abraham Funchess, Janet Buls, Greg Young, Dan Trelka, Will Frost, Pat Morrissey,Wayne Castle and Brian Schoon. Also present: Codie Leseman—INRCOG, John Dornoff-Planning&Zoning Staff, and Wendy Bowman— Communications Director It was moved by Hutting, seconded by Blanshan to approve the minutes of the June 19, 2018 meeting. Motion carried unanimously. City Council Presentation • Bowman handed out a proposed presentation for the city council. • Designed to remind people of who complete streets is and what the committee does, and projects that the committee has worked on. • The presentation is still in draft form. • Bowman was looking to get feedback from the committee before presenting it to the mayor and getting his feedback. • Looking to make the presentation to the council sometime in August. • Bowman wants to show where Waterloo is and compare it to such cities as Des Moines, West Des Moines, and Dubuque. o The question was asked if those cities have a dedicated person working on complete streets, and how comparable to Waterloo they are. • Des Moines and Cedar Rapids both have protected bike lanes now. • Mayor wants something that is pretty, and will attract millennials, need to attract people to the city. • Leseman will look at neighboring cities. • Waterloo has a low percentage of people who walk, cycle or use transit. • It was suggested that an image of the US Highway 63 overpass of the Canadian National tracks be included and note the fact that the plan had originally not included any pedestrian accommodations on the bridge. • It was also suggested that the presentation go over what the committee has done to improve the University Avenue project. • Show pictures of the Flashing Beacons on San Marnan, Pleasant Lane, Highway 63 or the Sportsplex. • Slides should also be added showing sidewalk infill. • Drive it home in the presentation that it is all about leveraging tax dollars. • There was discussion if projects such as Road Diets should be included as they could be considered controversial. • There will also be slides discussing the Pedestrian Master Plan and the Bicycle Master Plan. • While the Pedestrian Master Plan will be its own document the Bicycle Master Plan will be part of the larger Transportation Master Plan. • Bowman also showed some examples of tag lines for the committee, such as "Moving Together—Thriving Together". • Blanshan noted that the Comprehensive Plan will be ready in another year or so. It is important to know what you plan for and what you do not plan for. • The hope is to make the presentation to council on August 131 or 201 Infill Policy Update • Cass had a meeting with the Mayor and Noel Anderson with the following outcomes: o The infill policy should go to the Technical Review Committee for recommendations. Page 120 of 155 Complete Streets Advisory Committee July 17,2018 o Look at what Cedar Falls did and do the low hanging fruit projects first then moving on to more difficult projects. o There was also discussion if sidewalks can be included as part of street reconstruction projects. Restructurine of Committee • Blanshan noted that with two vacancies on the committee maybe it is time to look at restructuring the committee as many members of the committee are staff or in a staff support position,which can put them in a difficult position. • Members need to either work or live in the City of Waterloo. • So far there has been no nominations to replace the vacate seats on the committee. Pedestrian Master Plan • Leseman went over the draft of the Pedestrian Master Plan • Focus is on the Crossroads area especially along La Porte Road. • Leseman showed the proposal to add sidewalks and/or a trail along La Porte. • Leseman was not sure if the trail should be on the west or east side of the road but that should be decided by the company that will be consulting on the project. • Currently there is not a connection planned to the movie theater at Crossroads. Bicycle Master Plan • Leseman showed a map of the build out plan for the metropolitan area. • Discussion about a possible trail along the former WCF&N right of way from the Iowa Northern Railroad tracks north of Webster/Linden down to Independence. • No trails will be shown on Lafayette or on West 41h Street due to the narrowness of the roads. • Leseman also showed the proposed trail on Ridgeway a portion of which has already been put in between US Highway 63 and West 41h Other Discussion • Cass noted that that Morrissey would like to see the Hudson Bicycle plan be adopted by the City of Waterloo. Cass said that it should go to Knutson and Anderson before going to council. • AECOM will be presenting next month. Adjournment Cass adjourned the meeting at 3:35p.m. Respectfully submitted, John Dornoff Planner I 2 Page 121 of 155 CITY OF WATERLOO Council Communication Board of Adjustment minutes of June 26, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date Plar)rn'pr)g;& Zonkig Schroeder, Axie Approved 9/p 9/201 ... 10.04 AM t]errk Off-we f I ng))y, 1" ars cy Approved 9/pay/.'018 ... iii:17 ANI ATTACHMENTS: Description Type BOA.irrr:ira tes Covet Merflo SUBJECT: Board of Adjustment minutes of June 26, 2018. Submitted by: Submitted By: Page 122 of 155 MINUTES OF THE WATERLOO BOARD OF ADJUSTMENT REGULAR MEETING HELD ON JUNE 26,2018 IN THE HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL Chairperson Condon called the regular meeting of the Waterloo Board of Adjustment to order at 4:00 p.m. Board members in attendance were: Brad Condon, Jeri Thornsberry, Sandy Goldsberry and John Chiles. Absent: John Beckman. Staff in attendance was: Aric Schroeder and Chris Western. I. Approval of the agenda June 26, 2018 agenda. It was moved by Goldsberry and seconded by Chiles to approve the agenda as submitted. Motion carried unanimously. II. Approval of the Minutes of the Regular Meeting on, May 22, 2018. It was moved by Thornsberry, seconded by Chiles to approve the minutes of the May 22, 2018 Regular Meeting as submitted. Motion carried unanimously. III. Decision Items 1. Request by Russell Nissen for a variance to the 1.800 square foot accessory structure maximum size requirements and siding requirements to allow for the construction of a 3.600 square foot pole building. 1.800 square feet greater than what is allowed and to allow the building to utilize vertical steel siding,located at 1408 Bishop Avenue. Western gave staff report. The applicant Mr. Russell Nissen, gave a general description of the project stating that the building will be in the very back part of the property and would have limited visibility from Bishop Avenue. Chairperson Brad Condon asked what the building would be used for. Mr. Nissen stated he had two tractors,trailer, boat and various other items that are currently taking up valuable space in his garage and yard and that he wants to build the building and get his trailers and tractors inside. Board member Jeri Thornsberry asked why the Kupka family to the east didn't sign his petition in favor of the request. Mr. Neilson stated he simply wasn't able to find anyone to talk to. Schroeder asked the applicant what height the side walls where going to be. The applicant stated that they would be 14'. Schroeder stated that the building would be 18.2 feet; 3.2 feet over the maximum height limit of 1S' and suggested that the board consider adding a height variance to any motion made. Thornsberry asked about a past height variance granted to Darwin Foster located at 1209 Bishop Avenue. Condon asked for a motion including the height variance. It was moved by Thornsberry, seconded by Goldsberry to approve a request by Russell Nissen for a variance to the 11P800 square foot accessory structure maximum size, maximum height and siding requirements to allow for the construction of a 3,600 square foot pole building, 1,800 square feet greater than what is allowed, a 18.2 foot tall pole building, 3.2 feet over the 15 foot maximum height allowed and to allow the building to utilize vertical steel siding, located at 1408 Bishop Avenue. Thornsberry accepted Condon's friendly amendment to include that the board has approved several similar requests in the area and believes that the request is will not have a negative impact on the area. Motion Carried unanimously. Discussion Complaints involving the Loves Travel Sign Western gave general description of the complaints from neighbors stating that it appears that the red Page 123 of 155 BOARD OF ADJUSTMENT June 26,2018 Minutes heart portion of the sign is what is bothering some residents. Chiles asked for more clarification as to what variance was granted for the sign. Western stated that the variance was for the height, and size. Chiles asked if there are regulations dealing with light pollution.Western stated that there are for parking lots but that was it. Schroeder also stated that there are rules for parking lots but not for signage. Schroeder also stated that there may not be anything we can do about the existing sign but the residents wanted the board to be aware of the situation and to consider their concerns for future sign requests. Thornsberry stated that she read that the developer for Loves Travel would not have built in this location without the sign variances. Schroeder stated that this was true and that the company indicated that visibility was extremely important and without the variances they would not have built in that location. Condon stated that we simply need to indicate in the minutes that the board reviewed the complaints and need to consider the complaints for future development and he felt that the site needed to be seen and that it was a good project for the City of Waterloo. Condon asked if the complaints were all from Trent Lane. Schroeder stated that it appears that there are others that have commented on the sign but that the only written complaints came from residents along Trent Lane. Thornsberry stated that the board can't second guess the decision due to the facts at the time,but it is something to consider in the future as the sign is very bright. Goldsberry discussed the complaint that a resident who was in Florida at the time and did not receive the notice and was not able to make the Public Hearing is not the fault of staff or the board. She went to review the notice process noting that staff puts a sign in front of the location, and publishes notice in the paper. Chiles asked how long the sign variance sign sits at the site and if the sign could be placed at the site for a longer period of time in residential areas. Schroeder stated that the variance sign is placed on sit a minimum 10 days prior to the hearing and could be not be placed sooner unless the turn in deadline was moved up. Goldsberry stated that there is no residential in that area and most of the traffic in the area is simply cutting through to get to Ridgway Avenue. Condon stated that one of the residents against the sign stated that there was no public hearing for the request but that there was but they did not avail themselves to be present at the hearing. Goldsberry stated that no-one really knew how bright the sign would be. Schroeder stated that in the future there may need to be more discussion on the brightness of the sign. Goldsberry reminded the staff and the board that a replacement for her needs to found and suggested that it be another female. IV. Adjournment It was moved by Goldsherry, seconded by Chiles, to adjourn the meeting at 4:29 p.m. Motion carried unanimously. Sincerely, Christopher W. Western Planner II Page 124 of 155 CITY OF WATERLOO Council Communication Community Development Board Minutes August 2018. City Council Meeting: 9/24/2018 Prepared: 9/19/2018 REVIEWERS: Department Reviewer Action Date Comnnijri4y F)eveloprrnent Mies, Rudy Approved 9/ 9/2018 10-24 AM Ierk Off we f I nz a)y, 1" ar�cy Approved 9/p9/.' 018 103: AM ATTACHMENTS: Description Type D Board im.,ednj;rr6nutcs A.ugiii.st 2018 Covet Merl/Tire SUBJECT: Community Development Board Minutes August 2018. Submitted by: Submitted By: Rudy D. Jones, Community Development Director Recommended Action: approval Page 125 of 155 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING August 21,2018 The regular meeting of the Community Development Board was held in the council chambers at City Hall at 715 Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday,August 21, 2018. Members present: Lisa Munoz, Donald Share,John Chiles, Precious Clark-Muhammad, Maxine Tisdale, and Angela Weekley Members absent: Jason Verbraken Also present: Rudy D.Jones, Community Development Director; Angie Fordyce,Community Development Coordinator; Anita Merfeld,Administrative Secretary;Maggie Howard-Heretakis,Project Specialist;Jerome Amos, City Council A.APPROVAL OF THE AGENDA Chairperson John Chiles asked for a motion to approve the agenda. It was moved by Tisdale,and seconded by Share to approve the Agenda. Motion carried. B.APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON JULY 17,2018. Chairperson Chiles requested additions or corrections to the minutes for the regular meeting July 17, 2018. There were none. It was moved by Tisdale,and seconded by Munoz to approve the minutes of the regular meeting on July 17,2018 as presented. Motion carried. C. OLD BUSINESS 1.Update on Staff A request for travel was submitted for three staff members to attend HOME and CDBG training in Milwaukee. The city approved the request but only one spot is available at the training. Angie has been confirmed to go. Staff is waiting to hear from the organizers to see if there are two more available spots. 2. Lead Grant Award Jones discussed the extension of the Notice of Funding Availability for the next round of Lead Grant Funds. Community Development feels that with increased funding for the lead grant in the years to come that if staff reaches benchmarks or exceeds them,the probability of being awarded future lead grants is good. Therefore, a request to amend the Landlord portion of the rental rehabilitation was discussed. The amendment would be to offer a total grant up to $20,000 to the landlord and the landlord would be responsible for all lead work above the$20,000 cap. A motion was made by Share to amend the rental rehabilitation program by removing the 20 % cost to the landlord and to offer a$20,000 lead grant only grant cap.The landlord would be responsible for all lead grant costs after the$20,000 amount.Tisdale seconded.A roll call vote was done.All ayes.Motion passed. E. NEW BUSINESS 1. Endorse Rehabilitation Contracts for July 2018. It was moved by Share and seconded by Munoz to endorse the rehabilitation contracts for July 2018.Motion carried. 2. Neighborhood Services Report A report for the National Night Out,KBBG Parade,North End Festival and March Against the Darkness was given. Smith noted that it was great watching the community come together. 3. Policy Change—Single Family Owner-Occupied Rehabilitation Program Staff would like to amend our existing requirement of having homeowners occupy the home for at least a year before they are eligible for rehab assistance.The board wanted Ianguage changed in the policy so homeowners would not just change the deed holder to allow for family to take advantage of the program. The language the board wishes to use is that the home needs to be bought at a Market Rate Purchase. Tisdale made a motion to amend the policy that if the new homeowner can show that the home was purchased with a market rate purchase rather than just a deed transfer then the 12 month homeownership rule will be exempt. Clark-Muhammad seconded that motion.All ayes.Motion passed Page 126 of 155 Minutes August 21, 2018 Page 2 4. Date set for Public Hearing to Review FY2018 Consolidated Annual Performance and Evaluation Report(CAPER) for September 18,2018 A motion was made by Tisdale to set the public hearing for the CAPER on September 18,2018,a second by Clark-Muhammad was made.All ayes.Motion passed. 5. New Appointment to Planning and Zoning Board Angela Weekley made a motion to formally recommend Precious Clark-Muhammad to the Planning and Zoning Commission as our Community Development Board representative. Munoz seconded. All ayes. Motion passed. F. DISCUSSION ITEMS 1.Ramp Program Community Development original intent of the ramp program was for individuals who have a long term disability and need for ramps. A discussion was had on different types of ramps. Community Development will be working with Northeast Iowa Area Agency on Aging in constructing ramps. ADJOURN MEETING. With no further business it was moved by Clark-Muhammad,and seconded by Tisdale to adjourn the meeting. Motion carried. The Chair declared the meeting adjourned. Respectfujly submitted, Tisdale 4�al�xeh�e"l Board Secretary Page 127 of 155 CITY OF WATERLOO Council Communication Leisure Services Commission minutes of August 14, 2018, City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 1 c nsu re Services 1puut:nnf,;, Paul Apaprcaved 9/G 3/2018 ... 11.31 AM t]errk Off-we 1 p nz a)y, 1" arncy A.pproved 9/ 8/.2018 ... 12.22 P N1 ATTACHMENTS: Description Type 8/pal/20, 8 irunrrvuutes Backup M atierai SUBJECT: Leisure Services Commission minutes of August 14; 2018. Submitted by: Submitted By: Page 128 of 155 0 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, August 14, 2018 Waterloo Leisure Services 1101 Campbell Avenue Sharon Samec called the meeting to order at 7:32am. Present: Sharon Samec Don Huff, Jayden Spencer Tam Powers Brenda Durbahn, Bob Bamsey, Waterloo Courier Tim Jamison, Council Liaison Steve Schmitt, Frenchie Anway Staff: Paul Huting, JB Bolger, Todd Derifield, Chris Dolan, Travis Nichols, Bill Bachman, Mark Gallagher. Absent: Xavier Leonard New board member Xavier Leonard replaces Brenton Shavers on the board. Sharon Samec called for motion for approval of the agenda. Motion to approve agenda by Bob Bamsey second by Tom Powers Ayes: All. Nays: None Sharon Samec called for motion for approval of the 07/10/2018 meeting minutes. Motion by Tom Powers to approve minutes, second by Bob Bamsey Ayes: All Nays: None Sharon Samec called for approval of the bills. Questions were answered. Motion by Bob Bamsey to approve bills, second by Brenda Durbahn. Ayes: All Nays: None Request to Install Art Panels in City Parks Frechie Anway, Liberty Park Neighborhood Association President, was present to request permission to install art panels in Liberty Park and Leavitt Park, The Public Art Committee has already recommended the artwork be approved for placement in the parks. Motion by Bob Bamsey to approve the sign to be installed in Liberty Park and place the sign in Leavitt Park after the approval of that neighborhood association. The artist is responsible for maintaining the signs and removing if damaged at no expense to the City of Waterloo. Second by Tom Powers. Ayes: All Nays: None Soft Drink Proposals The current agreement with Pepsi Beverages Company will expire this month. New proposals were received from Pepsi and Coke. After reviewing proposals, staff recommends approval of the Pepsi Beverage Company 5 year agreement. Their proposal offers the best product pricing, largest annual upfront payments and the best overall 5 year net revenues over expenses. Motion was made by Bob Bamsey to recommend approval of soft drink contract with Pepsi Beverages Company and take to Council, second by Don Huff. Ayes All Nays None Young Arena lee Rates Chris Dolan presented information on the Young Arena ice rates and proposed increases. Motion to approve new ice rates and present to Council, motion by Bob Bamsey second by Don Huff Ayes All Nays None Page 129 of 155 is I Highland Park Event Don Huff is working with the Highland Neighborhood Association to try to arrange an event with the UNI Football team at Highland Park to acknowledge the football team's involvement in with the playground equipment installed in the park last year. Bontrager User Agreement Steve Trost, Cedar Valley Catholic Schools, requested to approval to allow the Columbus football team to use Bontrager Park for practice. The agreement would be the same at last year. After discussion, a motion was made by Bob Bamsey to approve the agreement and move the agreement to City Council, second by Don Huff. Ayes: All Nays: none STAFF UPDATES Sports and SportsPlex — Mark Gallagher Gates pool closed last Sunday, this will be the last week for Byrnes pool. Early closing is due to employees returning to college. Three softball tournaments are scheduled this fall. Jefferson Street is under construction affecting people using the SportsPlex. There will be a meeting with the Optimist Club to discuss baseball and softball leagues. Young Arena — Chris Dolan The ice is in and being used. The Black Hawks have many camps. These camps bring in many out of town players, with overnight stays. Preseason hockey starts in September, high school hockey starts in October. Construction -- Travis Nichols Working on general maintenance in the parks. The crew has installed many memorial/commemorative benches and a picnic table. The docks have been installed at the Boat House. Crew is running the 5 day garbage route. Forestry— Todd Derifield There are over 600 city ash trees remaining to be removed. The spring stump removal contract is almost done. We have 813 stumps for the next contract. Working on routine mowing and tree trimming. Golf and Downtown Area — JB Bolger Crew will be installing a memorial tree and bench for Harold Getty. The recent events; Waterloo Open, Irish Fest, Stem and Stein went well. Cedar Valley Pridefest is coming up. New footage was filmed for golf advertising to be used in the spring. Greens will be airified soon. The next regular Leisure Services Commission Meeting will be held Tuesday, September 11, 2018 at the 1101 Campbell office. Page 130 of 155 i Sharon Samec asked for motion to adjourn. Motion by Don Huff to adjourn, second by Bob Bamsey. Adjourned at 8:29am. Brenda Durbahn, Secretary WO O Signed this Date i I I i Page 131 of 155 CITY OF WATERLOO Council Communication Planning, Programming& Zoning minutes of July 10 and August 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date lllaa:rn'prgg'& Zorukig Schroeder, Axie Approved 9/p 9/2018 ... 10.05 A t]errk Off-we ipnz a)y, 1" arr-icy A.pproved 9/ 9/2018 ... 10-16 Ali ATTACHMENTS: Description Type 13&Z 7/pip iii birrru tes (.`over deli/no P&Z niiiii,it s 8/7/18 Covet Menio SUBJECT: Planning Programming& Zoning minutes of July 10 and August 7; 2018. Submitted by: Submitted By: Page 132 of 155 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING- 4:00 P.M. JULY 10, 2018 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Holdiman at 4:07 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Buttgen, Donat, Holdiman, Miehe and Wilber. Members absent were: Flynn and Hall. Others present: Aric Schroeder, Tim Andera, John Dornoff and Seth Hyberger—Planning Department, and approximately 20 citizens. I.Approval of the Agenda It was moved by Buttgen, seconded by Miehe to approve the agenda. Motion carried unanimously. Approval of the Minutes from the Regular Meeting on May 1, 2018. It was moved by Donat, seconded by Buttgen to approve the minutes of the June 5, 2018 meeting. Motion carried unanimously. IL Financial Report: May 2018 Schroeder indicated that the May report is 83 percent of the fiscal year and everything appears to be on line for this time of the year,noting that revenue is up. It was moved by Buttgen, seconded by Miehe to receive and place on file the financial report for May 2018. Motion carried unanimously. III.Oral Presentations No Oral Presentations IV.New Business A. Hearings— Site Plan Amendments 1. Request by Dalhstrom Properties, LLC for Site Plan Amendment to the "M-2, P" Planned Industrial District for the construction of a 200,000 square foot industrial warehouse building located west of 3050 Wagner Road. Dornoff gave the staff report with the recommendation of approval with the conditions that 1) the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, screening, drainage, setbacks, etc., and 2) that the new building meet the requirements of the floodplain regulations as detailed in the City of Waterloo Zoning Ordinance. Buttgen questioned what SWPPP stood for. Dornoff indicated that it stood for a Storm Water Pollution Prevention Plan. Donat questioned what the hook-on charge was listed within the report for West Airline Highway. Dornoff noted that there was a charge to connect to that sanitary sewer. Page 133 of 155 Planning and Zoning Commission July 10,2018 Eric Lee, 3050 Wagner Road, owner of Jerald Sulky Company, indicated that he is in support of the request, however, he has concerns with traffic at the intersection of West Airline Highway and Wagner Road. Lee mentioned that stop lights have been put up at that intersection on a temporary basis for the Highway 63 detour, but he would like to see stop lights put there permanently if there is going to be truck traffic coming from the new building. Buttgen questioned who needs to be contacted pertaining to putting a permanent stop light there. Schroder noted it would be Engineering and Traffic Operations. It was moved by Miehe, seconded by Buttgen to recommend approval of the site plan amendment request, with the conditions that 1) the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, screening, drainage, setbacks, etc., and 2) that the new building meet the requirements of the floodplain regulations as detailed in the City of Waterloo Zoning Ordinance. Motion carried unanimously. B. Special Permits 1. Request by Stefanie Hartel for a special permit to establish a commercial kennel with an outdoor run area,within a"C-2" Commercial District,located at 950 Sheerer Avenue. Dornoff gave the staff report with a recommendation of approval with the conditions that 1) the final site plan meets all applicable city codes, regulations, etc., including,but not limited to parking, landscaping, drainage, etc., 2) that variances are approved by the Board of Adjustment to allow for a principal kennel building to be less than 250 feet of a residentially zoned property and that an exercise/runway are be less than 500 feet from a residentially zoned property, and 3) that the outside exercise area only be used for the supervised walking/exercising of the dogs and not be used for extended periods of time. Stefanie Hartel, 1479 Oakcrest Drive, Waterloo, noted she was the applicant and the use would not be a dog kennel, as the dogs are not housed in cages and there will be staff at the site 24 hours a day. She noted that this type of doggy daycare is starting to become more common and is a good operation. Donat questioned if there was any opposition to the request. Dornoff noted that he received one letter and two phone calls in opposition to the request. Larry Hullermann, 1024 Scott Avenue, noted that the request is not meeting the zoning requirements for such use, and there are many nearby neighbors who are opposed to the project. He also noted that he is concerned with noise due to barking. Melanie Nelson, 1011 Scott Avenue, indicated she is also concerned with noise and the close proximity the use would have to residential properties. Nelson indicated that there is a vet clinic located at 1799 Ansborough Avenue, directly across from Veridian Credit Union and you can hear the dogs barking there when you are across the street from it, and questioned who handles noise complaints. She also mentioned with property values due to the proposed use. Jim Van Ee, 1031 Scott Avenue, noted that a doggy daycare does not need to be near a residential area and suggested that he commissioners look at this request as if were going into their neighborhood. Mitch Zimmerman, 1001 Scott Avenue,noted he was concerned with the business being 24 hours, the use is not suitable for a residential area and he had concerns on property values. Tony Tri noted that his son Tyler recently purchased a house at 1010 Scott Avenue and indicated that there is a wooded area behind his house and there is wildlife that live there. Tri was concerned about lowering property values and this is not the right location for this type of business. - 2 - Page 134 of 155 Planning and Zoning Commission July 10,2018 Doris Schmidt, 1002 Scott Avenue, mentioned concerns over property values and noise. Jack Appleby, 1025 Scott Avenue, noted concerns on odor and noise and did not believe this is a good location for this business. Hartel indicated that this is not a dog kennel and they will not be in cages, and noted that dogs in cages do bard due to boredom. Hartel noted that this business is a franchise that is based out of San Diego. Hartel stated that one staff person is needed for every 16 dogs and those staff people need to engage the dogs to help keep them from barking. Hartel mentioned that the dogs are never unsupervised, a staff person will be with them at all times and there will be no dogs outside after 6:30 p.m. Hartel mentioned that staff stays with the dogs in a room overnight and preventative measures are put in place to keep dogs from escaping the property. Hartel mentioned that the outdoor area will be a synthetic turf that will drain and be cleaned daily, so there should be no odors as waste is picked up immediately. Hartel requested that the request be tabled due to the small quorum. Hartel mentioned that she prefers this location due to it be centrally located. Fred Miehe, Sulentic/Fischels Real Estate, noted that Holdiman and Miehe would be abstaining from the vote as Holdiman is a friend of the applicant and Miehe is the broker representing the applicant. Miehe noted that the building would shield the outdoor area from the nearby residences and he talked to the nearby property owners of 1015 South Hackett Road and 3295 University Avenue, and they both support the request. Miehe also mentioned that there are many dog parks in the area that are nearby residential uses. It was moved by Flynn, seconded by Hall to table the request indefinitely until all the abutting property owners come to an agreement. Motion carried unanimously. 2. Request by Michael Dahl and Brian Kennett for final plat of Kenn Dahl First Addition, a five lot residential subdivision, located at 4245 West 4th Street C. Encroachment Agreements 1. Request by Sue Dawson, Jeff Streblow and Doug Abkes for an encroachment agreement to allow for 28 large rocks within the right-of-way, located 1214 and 1218 Janney Avenue and 1035 Wilbur Avenue. Hyberger gave the staff report with a recommendation of approval with the condition that there be a signed and executed encroachment agreement that enables the City to terminate the agreement and right to remove the large rocks in the event the area is needed for street or utility purposes. Flynn questioned if the City was at a liability if the agreement were approved. Anderson noted that it is written in the agreement that the City would not be liable. Donat questioned if the applicants needed to have permission before the rocks were placed there. Hyberger noted the rocks are in the right-of-way and should have asked for permission, and these rocks came to be known due to Code Enforcement citing them. Donat indicated he is concerned with the rocks that are placed near the fire hydrant and storm drain shown in the pictures and questioned if any concerns were raised. Hyberger no concerns were raised at the Technical Review Committee. Buttgen stated that there is no curb and gutter on Janney Avenue and questioned if there were plans to install any. Andreson noted there are no plans to do so. - 3 - Page 135 of 155 Planning and Zoning Commission July 10,2018 Jeff Streblow, 1214 Janney Avenue, noted that he was the first to put the rocks in the right-of-way and they have been there for 24 years. Streblow indicated that over the years traffic has eroded the front yard along Janney Avenue and he would like to put reflectors near the road to alert plow drivers where the road is. Flynn indicated she lives along a road with a curb and her grass gets gouged by snow plows. Anderson indicated that Planning would contact the Public Works Director about being able to put reflectors in. Buttgen indicated that there is a house at the intersection of West 11th Street and West Ridgeway Avenue that has large rocks in the front yard due to cars hitting that house and questioned if the City put them there. Anderson noted that the property at that intersection requested the City put a guardrail up, but the City would not, so the property owner put those large rocks in, but they are on private property. It was moved by Wilber, seconded by Flynn to recommend approval of the encroachment agreement with the condition that there be a signed and executed encroachment agreement that enables the City to terminate the agreement and right to remove the large rocks in the event the area is needed for street or utility purposes. Motion carried unanimously. D. Annexations 1. Request by the City of Waterloo to annex 20.22 acres of land along the east side of North Elk Run Road, located northwest of 4455 Remington Road. Anderson gave the staff report with a recommendation of approval, noting that the City is buying the land from John and Dessie Rottinghaus and intended use in the future is for industrial uses. Anderson indicated that when the land is annexed, it will automatically be zoned as "A-1" Agricultural District. Flynn questioned how a purchase price was agreed upon. Anderson indicated that it was negotiated between the City and the property owner to purchase it for $13,000 per acre as future development land. It was moved by Miehe, seconded by Buttgen to recommend approval of the annexation request. Motion carried unanimously. E. Plans and Studies 1. Expansion of the Northeast Industrial Urban Renewal Area and TIF District. Anderson indicated that the Northeast Industrial TIF District would be expanded over the annexed area and TIF funds will be used to purchase the property. Flynn noted that the acreage size changed. Anderson noted that the annexation area was 20.22 acres, which included North Elk Run Road and the land to be covered by the TIF expansion was 19.08 acres. It was moved by Donat, seconded by Buttgen to recommend approval of the TIF expansion request. Motion carried unanimously. F. Discussion Donat noted that today were the primary elections and in the past due to Election Day in November, the meeting has been moved back one week. Donat questioned if that should be done in 2020. Commission members felt it would be better to address that when it comes closer to those dates in 2020. - 4 - Page 136 of 155 Planning and Zoning Commission July 10,2018 It was moved by Hall, seconded by Miehe to adjourn the meeting at 5:26 pm. Motion carried unanimously. Respectfully submitted, J (;Yl— Tim Andera, Planner 11 - 5 - Page 137 of 155 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION SPECIAL MEETING- 4:00 P.M DECEMBER 8, 2010 The special meeting of the Waterloo City Planning,Programming, and Zoning Commission was called to order at 4:04p.m. by Chairperson Grimm on December 8, 2010 in the Mollenhoff Room. Members present were: Grimm, Loveless,Young, Schmitt, and Whitehead. Members absent were: Cox, Leonhart, Johnson, and Powers Others present: Noel Anderson, Aric Schroeder, Chris Western, Shane Graham, Tim Andera-Planning Department. I. Approval of the Agenda It was moved by Schmitt,seconded by Whitehead to approve the agenda. Motion carried unanimously. II. Agenda Items A. Discussion/Possible Action Items 1. Amendment to the City of Waterloo Zoning Ordinance, creating multiple amendments and updates. Schroeder noted that the Commission left off at the end of the "Accessory Structures" Section and would begin on the "Corner Lots" Section. Schroeder noted that there is some minor wording changes in the provision. H. Front Yard Schroeder noted that staff has thoroughly reviewed the provision, noting that there are multiple scenarios that can come under review under this provision. Schmitt questioned if the front yard is determined by where the front door is addressed. Schroeder noted that this provision applies more to the average front yard setbacks. Schroeder noted it has been suggested that the average setback needs to be within 10' of the existing average. J.Platted Building Lines Schroeder noted that this provision was struck in 2002,with the reasoning that it appeared setbacks were being covered by private restrictions. K. Pending Application for Building Permits. Schmitt questioned if somebody pulled a permit and did not start,would it be canceled. Schroeder noted that this applies to situations where a person gets a permit and does not start work within 180 days,the Ordinance changes, then their grandfather clause would go away. N. Conditional Zoning Schroeder noted that wording has been further expanded upon to better clarify what is a minor or major amendment process. Aric reciewed criteria for determining if a request is major is minor. O. Street Frontage Required Page 138 of 155 Planning and Zoning Commission December 8,2010 Special Meeting Schroeder reviewed provision and noted there are no changes proposed. Schroeder opened up discussion if wording should be included to better address private streets. Schroeder noted something needs to be decided on which developments would appear appropriate for private streets and which would no. Schmitt noted that many complaints are received from residents on private streets that get through traffic as well as noting some private streets cannot be accepted as public as they are not built to City specifications. R. Proposed Use Not Covered by Title Schroeder gave an overview of this new section. S. Landscape Regulations Schroeder noted that these regulations are currently listed at the end of the"R-3"provision and that they are being moved to a provision of the General Regulations section. Schroeder noted that there are minor changes to the provision. Schroeder noted that Alternative Compliance is being changed from 2 acres to 1 acre. Schroeder gave the example of the Hy-Vee store on Ansbrough and noted that 2,500 points are needed. Schroeder notes that"sites larger then 2 acres or those with difficult site conditions may approve a reduced landscaping plan"without a variance. "A-1"Agricultural District Schroeder went over the "A-1"Agricultural District and the accessory structure requirements. Schroeder noted that farm animals put in the"A-1"would have to go through a Special Permit process. Schmitt questioned that some area have animals and if they want to add more would they be grandfathered in and would they need to go through a review to be considered a farm. Schmitt noted complaints that he had received from residents who live in a residential district right next to an Agricultural District. Schroeder noted that truck gardening is a permitted use in this district. Schroeder noted that the planning department has had requests to build an accessory structure on the lot where truck gardening takes place noting that the structure would be accessory to that use. Schroeder noted that the wording in the revised ordinance has been changed to make it clear that would not be permitted. Grimm gave an example of a 40 acre parcel where the owner splits off 5 acres. Grimm questioned could a house be on the 35 acres and build a new house on the 5 acres. Schroeder noted that it is opposite. The existing home could be split on the 5 acres (min 3 acres) and the remaining 35 acres is for farm purposes and a house could be built on the 35 acres. "R-R"Rural Residence Schroeder noted that this district was created due to a push for housing on Ranchero Road on the periphery of the City. Schroeder noted that the extension of utilities to land zoned as such may not occur. Schroeder noted that no land in the City is zoned as such. Schmitt questioned the need for the zoning district. Schroeder noted it could be reviewed if the district is needed. "R-1"One and Two Family Residence District Schroeder reviewed the permitted uses and noted some minor changes to the provision. Schmitt questioned if types of animals are defined. Schroeder noted that Farm,Household, and Livestock Animals are defined in the definition section. Schroeder also noted that daycare regulations are moving to the General Regulations section. "R-2"One and Two Family Residence District Schroeder noted that some wording is being removed that repeats provisions that are listed in the"R-1"that are permitted in "R-2",noting the Ordinance builds on itself. - 2 - Page 139 of 155 Planning and Zoning Commission December 8,2010 Special Meeting "R-3"Multiple Residence District Schroeder noted there were no major changes to this provision. Schroeder noted multiple changes in the bulk regulations table and a change in height regulations to 3 stories or 36'. "R-4"Multiple Residence District Schroeder noted some minor changes, noting changes to#6. Schroeder noted there are changes to bulk regulations table,noting that they are the same as the"R-3" changes. Schmitt noted to strike the word"Senior"from#9 and just say Piano/Organ Training Center. Grimm noted that"R-3" allows for 3 stories or 45' while the "R-4"allows for 4 stories of 48'. Grimm noted that a story should be a standard height and questioned why the "R-4"is capped at 4 stories. Whitehead questioned if 35' is too high for the "R-1"and possibly reduce the maximum height to 30'. "R-P"Planned Residence District Schroeder noted the"R-P" section is to be moved right after the"R-4" Section. "S-1" Shopping District Schroeder noted that wording had been added to better differentiate between minor and major amendment processes. III. Adjournment The meeting ended at the end of section "S-1" Shopping District. The next Special Meeting was scheduled for 1 week after the Regular Planning and Zoning meeting. It was moved by Young,seconded by Schmitt to adjourn the meeting. Motion carried unanimously. Chairperson Grimm declared the meeting adjourned at 5:53 p.m. Respectfully submitted, Aric A. Schroeder, City Planner - 3 - Page 140 of 155 CITY OF WATERLOO Council Communication Certified List for the position of Facilities Services Specialist for the City of Waterloo, Iowa Center for the Arts Department, as certified by the Civil Service Commission on September 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11innan Resoi,urces 19umnmmn, 1 arm ce Approved 9/ 8/.2018 2.23 Plip (' erk Office l p izgp") > 1" mmu::y Approved 9/18/2018 ... 4:03 PM ATTACHMENTS: Description Type Certified List for the position of Facilities Services Specialist for the City of SUBJECT: Waterloo; Iowa Center for the Arts Department; as certified by the Civil Service Commission on September 7, 2018. Submitted by: Submitted By: Page 141 of 155 CITY OF WATERLOO , IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo,IA 50703 (319)291-4303 Fax(319)291-4589 � s September 7, 2018 TO: Honorable Mayor& City Council We,the members of the Civil Service Commission, certify the following list of applicants,who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Facilities Services Specialist for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (September 7, 2018 — 4 September 6, 2019). CERTIFIED LIST Ethan Moeller f Respectfully submitted, Barry Hd1ns Date Lovie Caldwell Date i' 1-7 Ll Et el Washihgton Date CS LIST k'ACILITWS SERVICES SPECIALIST I8 CI'T'Y WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 142 of 155 CITY OF WATERLOO Council Communication Certified List for the position of Sewer Maintenance Worker for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on September 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in an Resoi,urces Dumnmmn, arm ce Approved 9/dip/.'018 2.26 PM (' erk Office p p izgp") > 1" mmu::y Approved 9/18/2018 ... 4:03 PM ATTACHMENTS: Description Type Certified List for the position of Sewer Maintenance Worker for the City of SUBJECT: Waterloo; Iowa Waste Management Services Department; as certified by the Civil Service Commission on September 7, 2018. Submitted by: Submitted By: Page 143 of 155 ii CITY OF WATERLOO , IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo, IA 50703 (319)291-1303 Fax(319)291-4569 September 7,2018 TO: Honorable Mayor& City Council We,the members of the Civil Service Commission, certify the following list of applicants,who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Sewer Maintenance Worker for the City of Waterloo, Iowa Waste Management Services Department. Appointment(s) shall be made from this list for the next year (September 7,2018—September 6,2019). CERTIFIED LIST Vincent Orlando Benjamin Lorenz Clinton Mott Adam Little Scott Crawford John Koch Respectfully submitted, a d q� Barry askins Date Lovie Caldwell Date Ethel Washington Date CS LIST SEWER MAINTENANCE WORKER IS CITY WEBSITE:www.cityofwaterlooiowa.coml WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 144 of 155 CITY OF WATERLOO Council Communication Certified List for the position of Animal Control Services Officer for the City of Waterloo, Iowa Public Works Department-Traffic Operations, as certified by the Civil Service Commission on September 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date tpmumu an Resoi,urces Dumnmmn, 1 arm ce Approved 9/dip/.'018 2.23 Plip (' erk Office p p izgp') > 1' ammu::y Approved 9/18/2018 ... 4:04 PM ATTACHMENTS: Description Type Certified List for the position of Animal Control Services Officer for the SUBJECT: City of Waterloo; Iowa Public Works Department-Traffic Operations, as certified by the Civil Service Commission on September 7; 2018. Submitted by: Submitted By: Page 145 of 155 CITY OF WATERLOO , IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 (319)291-4303 Fax(319)291-4569 September 7, 2018 TO: Honorable Mayor&City Council We,the members of the Civil Service Commission, certify the following list of applicants,who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Animal Control Services Officer for the City of Waterloo, Iowa Public Works Department-Traffic Operations. Appointment(s) shall be made from this list for the next year(September 7,2018---September 6,2019). CERTIFIED LIST Sonya Snapp Vania Warns Stephanie Schmitz Darrel Johnson Respectfully submitted, Barr4Wkins ate Lovie Caldwell Date j Ethel W ngton Date 4 CS LIST ANIMAL CONTROL SERVICES OFFICER IS CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 146 Of 155 CITY OF WATERLOO Council Communication Certified List for the position of Inspector/Maintenance Supervisor for the City of Waterloo, Iowa Community Planning& Development Department-Housing Authority, as certified by the Civil Service Commission on S eptember 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11innarnm 1�eso urccs p:9unm n, 1 amm e Approved 9/18/2018 2-24 PM (.1erk Office p p p;iny, 114ammmcy Approved 9/18/2018 ... 4.04 P ATTACHMENTS: Description Type im:bsimm ctoir-/Mamunnte-na nce Sup ei.vis nrr Me nio Certified List for the position of Inspector/Maintenance Supervisor for the SUBJECT: City of Waterloo; Iowa Community Planning& Development Department- Housing Authority, as certified by the Civil Service Commission on September 7, 2018. Submitted by: Submitted By: Page 147 of 155 CITY OF WATERL009 IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo,A 50703 (319)291-4303 Fax(319)291-4569 • September 7, 2018 TO: Honorable Mayor& City Council We,the members of the Civil Service Commission, certify the following list of applicants,who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Inspector/Maintenance Supervisor for the City of Waterloo, Iowa Community Planning & Development Department-Housing Authority. Appointment(s) shall be made from this list for the next two years(September 7,2018—September 6,2020). CERTIFIED LIST Dana Jackson Jason Welsh Respectfully submitted, Barry H ate ate Lovie Caldwell Date Ethel Washington Date CS LIST INSPECTOR-MAINTENANCE SUPERVISOR 19 CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 148 of 155 2 CITY OF IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo,IA 50703 (319)291-4303 Fax(319)291-4569 � f � September 7,2018 i ,I II The City of Waterloo Civil Service Laws adopted October 20, 1983, and approved by the Waterloo City Council on November 14, 1983, allow under Chapter 1V, Section 2c for the Mayor and the department head to recommend the approval of a promotional eligibility list of less than three individuals. We are recommending the Civil Service Commission certify a promotional list of two for Inspector/Maintenance Supervisor for the Community Planning & Development Department- Housing Authority. Quentin Hart,Mayor Noel Anderson Community Planning &Development Director CITY WEBSITE:www.6tyofwater1ooiowa.cotn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 149 of 155 CITY OF WATERLOO Council Communication Certified List for the position of Secretary for the City of Waterloo, Iowa as certified by the Civil Service Commission on September 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in an Resoi,urces Dumnmmn, 1 arm ce Approved 9/dip/.'018 2.25 Plip (' erk Office p p izgp") > 1" mmu::y Approved 9/18/2018 ... 4-05 PM ATTACHMENTS: Description Type SUBJECT: Certified List for the position of Secretary for the City of Waterloo, Iowa as certified by the Civil Service Commission on September 7, 2018. Submitted by: Submitted By: Page 150 of 155 CITY OF WATERL009I HUMAN RESOURCES DEPARTMENT 715 Mulberry Street Waterloo,IA 50703 (319)291-4303 Fax(319)291-4569 September 7, 2018 TO: Honorable Mayor&City Council We,the members of the Civil Service Commission, certify the following list of applicants,who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Secretary for the City of Waterloo, Iowa. Appointment(s) shall be made from this list for the next year(September 7, 2018--September 6,2019). CERTIFIED MST Mitze Billings Kate Winston Sara Anderson Denise Weber Nicole Kasth Emily Zeets Cheryl Peck f. f. i. Respectfully submitted, otA Barry skins Date Lovie Caldwell Date Ethel Washin on Date CS LIST SECRETARY 18 CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU? An Equal Opportunity/Affirmative Action Employer Page 151 of 155 CITY OF WATERLOO Council Communication Certified List for the position of Youth Pavilion Manager for the City of Waterloo, Iowa Center for the Arts as certified by the Civil Service Commission on September 7, 2018. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in an Resoitree-s Dumnm n, atce Approved 9/i8/.'018 2.26 PM (' erk Office l p izgp') > 1' mmu::y Approved 9/18/2018 ... 4:04 PM ATTACHMENTS: Description Type Pavilion Mgt Covet Menlo Certified List for the position of Youth Pavilion Manager for the City of SUBJECT: Waterloo, Iowa Center for the Arts as certified by the Civil Service Commission on September 7, 2018. Submitted by: Submitted By: Page 152 of 155 CITY OF WATERLOO , IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 (319)291-4303 Fax(319)291-4569 September 7,2018 TO: Honorable Mayor& City Council We,the members of the Civil Service Conunission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Youth Pavilion Manager for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (September 7, 2018 ---- September 6,2019). CERTIFIED LIST Caylin Graham Ariel Hyde Emily Dunlay Kali Downs Kaycie Schatz Karoline Strittmater f Malin Palani Alisa Smith Respectfully submitted, 0 90MM *arry kinsqj- Date Lovie Caldwell Date Ethel Washington Date CS LIST YOUTH PAVILION MANAGER 18 CITY WEBSITE:www.eityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 153 of 155 CITY OF WATERLOO Council Communication Communication from the Waterloo Police Department on the notice of the conclusion of employment for Cheryel Stevenson, Clerk II, effective August 31, 2018 with recommendation of approval of payout of $7,607.20 for unused benefits. City Council Meeting: 9/24/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11in na ti 11eso urces 1:9monm n, 1 amm e Approved 9/19/2018 ... 11.53 A 1."clerk Office Ifigby, 114ammmcy Approved 9/19/2018 ... 11.5-7 AM ATTACHMENTS: Description Type Communication from the Waterloo Police Department on the notice of the SUBJECT: conclusion of employment for Cheryel Stevenson, Clerk Il, effective August 31, 2018 with recommendation of approval of payout of$7,607.20 for unused benefits. Submitted by: Submitted By: Page 154 of 155 CITY OF IOWA i CITY HALL 716 MULBERRY STREET 50703 Today's Date: 9/18/2018 Effective[Date: -9144994,9-- Employment Date: 14 —°EmploymentDate: 7/19/1990 To: City council Members Re: Notice of Severance Department POLICE ,lob Title/Classification Clerk 2 This is to report that the employment of Cheryel Stevenson with the City of Waterloo has been severed by reason of: ❑ retired Disability related E No ❑ Yes Resigned ❑ Termination ❑ Other In accordance with City policy,it is requested to allow payment which consists of the following: Benefits IF Total Hours �)hlourllr I,"ate Total Payout Vaca don-Ac:crued� 933.95 $22.58 $ 3,006.63 ifacatiCaaa200.00 $22.58r(x))2 $ 4,516.00 Usable,Sick Leave 95.00 $22,58 $ 84.68 Frozen Sick Leave 0.00 $22.58 $ - Personal H0urs 0.00 $22.58 $ - Sick Time Pay 0.00 $22.58 $ - Rscheduled Leave 0.00 $22.58 $ - dOther Pay 0.00 $22.68 $ Total Payment $ 7,607.20 Comments: Approved by l°. „'" . . Dake C7I Human resour s 4'" ��, �= aI WDate Routing: w. ... Original to Human resources by Department Human resources will forward original to City Cleric(Copy in personnel File) Clerk's Office will forward approved form to Departrnent Council Agenda Date: ❑A51400 Status/Accruals ❑ 1-9 Page 155 of 155