Loading...
HomeMy WebLinkAboutMinutes-September 17, 2018 September 17, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 17, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Julie Dawson, Housing Authority Director 146511 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, September 17, 2018 at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried. 146512 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 10, 2018 at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried. Proclamation declaring September 17-23, 2018 as Constitution Week. Proclamation declaring September 2018 as Hunger Action Month. ORAL PRESENTATIONS Todd Obadal, 124 Amity Drive, commented that he removed his bandana when he came to the podium he removed his headgear and did so because it is good to give respect to the meeting. He stated that respect needs to be shown blindly to citizens regardless of how nice they may or may not be to the government employees. He encouraged council to work together and not call for other members to resign just because they may disagree. Bruce Kaesser, CRC Apartments, thanked everyone who has helped him over the years during a time of need. David Dryer, 3145 W. 4th Street, questioned why hotel/motel tax money cannot be used for road repair and tax relief. He questioned why the city decided to construct the middle portion of the University Avenue project first and why they were not using easements to get access to property from the beginning of the project. Rev. Ed Loggins, 233 Oliver Street, commented that Justin Brant is working on the Hail Mary Project, which is in place to help young men do better through sports. Financial support is needed to help the project succeed and asked the Mayor and council to provide this support. Mr. Morrissey commented that he was proud to be part of the ribbon cutting at the People's Dental Clinic. Tomorrow at Payne AME Church is the Smokey Row historical survey public forum. He also asked that the Telecommunications Commission needs to occur. Mr. Jacobs commented that he was in a situation when he needed police services and the assisting officer did a great job. Mr. Schmitt commented that he attended a 9/11 mass at Blessed Maria Middle School with several officers and fire fighters. Mrs. Juon commented that tomorrow is the Mayor's Fun Run. 146513 - Juon/Schmitt that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. CONSENT AGENDA 146514 - Juon/Schmitt September 17, 2018 Page 2 that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated September 17, 2018, in the amount of$2,542,704.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2018-689. 2. Resolution approving cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No. 2018-690. 3. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as October 4, 2018 and date of public hearing as October 8, 2018, for the FY 2019 Sidewalk Repair Assessment Program- Zone 8, Contract No. 958, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-691. 4. Resolution approving request from John Warren for a waiver for a concrete driveway, located at 504 Russell Road, with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-692. 5. Resolution approving request from Clark Moritz for a waiver for a concrete driveway, located at 208 Letsch Road, with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2018-693. b. Motion to approve the following: 1 Travel Requests Name &Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. P.O. Schuster Advanced Collision Johnston, IA November $996.00 Investigation School 5-9, 2018 b. P.O. Kyle Janikowski Iowa Law Enforcement Johnston, IA August 27 - $8,225.00 Academy Course December 14, 2018 c. P.O. Jordan Helgeson Iowa Law Enforcement Hawkeye September $4,425.00 Academy Course Community 10 - College - November Waterloo, 8, 2018 IA 2. Approved Beer, Liquor, and Wine Applications Name &Address of Business Class New or Expiration Includes Renewal Date Sunday a. Ali's Liquor, 1117 E. 4th B Wine/ C Beer/E Renewal 9/3/2019 x Street Liquor b. Bamboo Ridge Campground, B Wine/ C Beer Renewal 9/14/2019 x 4550 Hess Road c. Chapala Mexican Restaurant, C Liquor Renewal 8/7/2019 x 900 LaPorte Road September 17, 2018 Page 3 d. Knights of Pythias - C Liquor Renewal 9/16/2019 x Furgerson Lodge#5, 244 w/Outdoor Service Ash Street e. Rudy's Tacos - Beer Hall - C Liquor New 9/27/2019 Lava Lounge, 2401 Falls Avenue *Ownership Update* f. Three Amigo's Family C Liquor Renewal 8/24/2019 x Restaurant, 2820 Falls Avenue 3. Motion to approve recommendation of appointment of Mitze Billings, from the current Civil Service list, to the position of Building Inspections Secretary, effective September 24, 2018. 4. Recommendation of appointment of Adam Little, from the Civil Service list, to the position of Sewer Maintenance Worker at the Waste Management Services Department, effective September 18, 2018, pending drug test and physical. 5. Recommendation of appointment of Clinton Mott, from the Civil Service list,to the position of Sewer Maintenance Worker at the Waste Management Services Department, effective September 18, 2018, pending drug test and physical. Roll call vote-Ayes: Six. Motion carried. PUBLIC HEARINGS 146515 - Schmitt/Amos that proof of publication of notice of public hearing on Request by Deer Creek Development for a site plan amendment to the "M-2, P"Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive as published in the Waterloo Courier on September 7, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments and there were none. 146516 - Schmitt/Amos that the hearing be closed and recommendation of approval of Planning, Programming and Zoning Commission. Voice vote-Ayes: Six. Motion carried. 146517 - Schmitt/Amos Motion to receive, file, consider, and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, to approve a request by Deer Creek Development for a site plan amendment to the "M- 2, P" Planned Manufacturing District for lot layout located west of 3301 Greyhound Drive. Roll-call vote-Ayes: Six. Motion carried. 146518 - Schmitt/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Six. Motion carried. Noel Anderson, Community Planning and Development Director, explained that the developer is asking that the rules be suspended to get the project out for marketing to encourage the further development of the site. 146519 - Schmitt/Amos that "an Ordinance amending Ordinance No.-5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, to approve a request by Deer Creek Development for a site plan amendment to the "M- 2, P" Planned Manufacturing District for September 17, 2018 Page 4 lot layout located west of 3301 Greyhound Drive", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Six. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5468. 146520 - Morrissey/Amos that proof of publication of notice of public hearing on the purchase of one (1) 2018 Triple Combination Pumper for Waterloo Fire Rescue, as published in the Waterloo Courier on September 4, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. John Sherbon, 1715 Robin Road, questioned if additional money can be put into fixing the other fire truck that has been sitting for several years instead of purchasing a new truck. Forest Dillavou, 1725 Huntington Road, questioned where the truck will be housed and stated that a truck sits at Ansborough Avenue with nobody to operate the truck. Pat Treloar, Fire Chief, explained that this truck, if approved, will go to Station 3 on Donald Street and will replace a fire truck which was purchased in 1998. Bruce Kaesser, CRC Apartments, questioned what the life expectancy of a fire truck is. Pat Treloar explained that fire/ladder trucks have a 20 year maximum in-service life expectancy and that a replacement fire truck was budgeted for. David Dryer, 3145 W. 4th Street, questioned what year was the fire truck purchased that is sitting unrepaired. Pat Treloar explained that that fire truck, engine 306, is a 2003. 146521 - Morrissey/Amos that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. 146522 - Morrissey/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Mrs. Klein questioned what happens to old fire trucks. Pat Treloar explained that the city will try to put them in reserve status first then sell the trucks. This fire truck will not go into reserves and they will try to sell this fire truck. Resolution adopted and upon approval by Mayor assigned No. 2018-694. 146523 - Morrissey/Amos that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-695. 146524 - Morrissey/Amos Motion to receive and file and instruct City Clerk to read bids. Estimate: $550,000 Bidder Bid Bond Bid Amount September 17, 2018 Page 5 Reliant Fire Apparatus, Inc. 10% $514,666.00 Slinger, WI Ed M. Feld Equipment Co., Inc. Not Received Bid Rejected Carroll, IA Fire Safety, USA 10% Rochester, MN $542,875.00 Mayor Hart questioned if Reliant is where current fire trucks are repaired. Chief Treloar explained that Reliant represents Pierce Manufacturing in Weyauwega, Wisconsin. Voice vote-Ayes: Six. Motion carried. 146525 - Morrissey/Amos that "Resolution awarding bid to Reliant Fire Apparatus, Inc., of Slinger, WI, in the amount of $514,666, in conjunction with the purchase of one (1) Triple Combination Pumper, and authorize the Mayor and City Clerk to execute said documents," be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-696. 146526 - Amos/Morrissey that proof of publication of notice of public hearing on the FY 19 Wing Dike, Contract No. 966, as published in the Waterloo Courier or, September 7, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments. David Dryer, 3145 W. 0' Street, questioned where the wing dam will be located and what it will be used for. Steve Hoambrecker, Waste Management Services Director, explained where the wing dam will be located and that it would not be used for white water rafting. 146527 - Amos/Schmitt that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. 146528 - Amos/Schmitt that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-697. 146529 - Amos/Schmitt that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-698. 146530 - Amos/Schmitt Motion to receive and file and instruct City Clerk to read bids. September 17, 2018 Page 6 Estimate: $850,000 Bidder Bid Security Bid Amount J. B. Holland Construction Inc. 5% $718,593.75 Decorah, IA Peterson Contractors, Inc. 5% $560,497.00 Reinbeck, IA Vieth Construction Cedar Falls, IA 5% $625,601.00 Lodge Construction, Inc. ° Clarksville, IA 5/o $677,264.00 Voice vote-Ayes: Six. Motion carried. 146531 - Amos/Schmitt that "Resolution awarding bid to Peterson Contractors, Inc. of Reinbeck, IA, in the amount of $560,497, and approving the contract, bonds and certificate of insurance for the Wing Dike Installation Contract No. 966, and authorize the Mayor and City Clerk to execute said documents," be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-699. 146532 - Schmitt/Amos that proof of publication of notice of public hearing on FY19 Wet Well Rehabilitation Contract No.907, as published in the Waterloo Courier on September 7, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146533 - Schmitt/Amos that the hearing be closed. Voice vote-Ayes: Six. Motion carr;Zed. 146534 - Schmitt/Amos that "Resolution confirming approval of plans, specification-, form of contract, etc.", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-700. 146535 - Schmitt/Amos that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-701. 146536 - Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids and refer to the Waste Management Services Director for review. Estimate: $1.500,000.00 Bidder Bid Security Bid Amount WRH, Inc. 5% Amana, IA $1,839,380.00 September 17, 2018 Page 7 Voice vote-Ayes: Six. Motion carried. RESOLUTIONS 146537 - Morrissey/Amos that"Resolution approving City of Waterloo City Council Rules of Procedure,"be adopted. 146538 - Amos/Morrissey To postpone to a work session for discussion on January 28, 2019. Roll call vote-Ayes: Six. Motion carried. Margaret Klein commented that she prefers there be work sessions on the matter to allow council adequate time to go through and discuss each section. Kelley Felchle, City Clerk, commented she agrees with Mrs. Klein in that the council as a whole needs to feel comfortable with the document and suggested that the council could just postpone the item to be discussed at a work session on January 28. Jerome Amos commented that he agrees that the new council person needs to have enough time to also review and understand the document. 146539 - Morrissey/Amos that "Resolution approving Consolidated Public Safety Communications 28E Agreement with Black Hawk County, Cedar Falls, Evansdale, Hudson, La Porte City, Dunkerton, and Gilbertville, and authorize the Mayor to execute said documents," be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-702. 146540 - Morrissey/Amos that "Resolution approving a Development Agreement with Canterbury Court Real Estate, LLC, for the construction of a 5,320 square foot medical office building in the San Marnan TIF District, adding $1,467,730 of taxable value to site, and offering four years at 90% tax rebates, two years at 85%, two years at 80% and one year at 78%, and authorize Mayor and City Clerk to execute all necessary documents,"be adopted. Roll call vote-Ayes: Six. Motion carried. Mr. Schmitt questioned if the business that is moving to the building is an owner or tenant of their current location. Noel Anderson explained that they own their current building. Mr. Schmitt questioned if the last 20 development agreements are for new businesses coming to Waterloo or they are businesses moving to new employees. Noel Anderson explained that many times these agreements are going to businesses that are in expanding and creating jobs. Mr. Schmitt commented that he has a concern that some of the new development agreements are leading to vacant commercial space. Mrs. Klein questioned if these individuals received incentives for the property that they are leaving. Noel Anderson explained that most likely they did not as the business started in the 1990s. Mrs. Klein questioned how the rebate percentages are determined. Noel Anderson provided and explanation of how the City of Waterloo Economic Development Policy provides the rebate schedules. September 17, 2018 Page 8 Mrs. Klein questioned if there is a commitment that the business will stay at the location after the rebates end. Noel Anderson explained how the minimum assessment and tax abatement schedule works in the event the building owners should sell. Mayor Hart questioned who pays the taxes on the building if they left but still owned the building. Noel Anderson explained that, depending on how the lease agreement is structured, the owner or the tenant would need to pay the taxes. Todd Obadal, 124 Amity Drive, requested confirmation that there was no cost to the City in getting the development agrr;,ement in place. Noel Anderson confirmed. David Dryer, 3145 W. 4th Street, questioned why the tax abatements were not already in the agreement during the planning stages and in the development agreement. Resolution adopted and upon approval by Mayor assigned No. 2018-703. 146541 - Morrissey/Amos that "Resolution approving Preconstruction Agreement with Iowa Department of Transportation in the amount of$176,179.24, for primary road improvements pertaining to the asphalt resurfacing of US 63 from Donald Street to city limits; and authorize Mayor and City Clerk to execute said document,"be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-704. OTHER COUNCIL BUSINESS 146542 - Schmitt/Amos that a motion approving Change Order No. 1 for a net increase of$20,000 to KWS Electric for the CSTSF-8155(745)--85-07 Traffic Safety Improvement at Osage Road and Dubuque Road and authorize Mayor to execute said document be received, placed on file and approved. Voice vote- Ayes: Six. Motion carried. Sandie Greco, Interim Public Works Director, provided an overview of the change order. ADJOURNMENT 146543 - Juon/Morrissey that the Council adjourn at 6:40:p.m. Voice vote-Ayes: Six. Motion carried. Kelley Felc City Clerk 0