HomeMy WebLinkAboutCouncil Packet - 10/22/2018 Amended Council Agenda Item
Council Meeting
Monday, October 22, 2018
MIM
Delete Item 9.
Resolution awarding bid to Trans Iowa Equipment, LLC of Ankeny, Iowa in the amount of
$130,082, for the purchase of a SnoGo Loader Mounted Snow Blower.
Item deleted to allow additional staff time to review bid options.
THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, October 22, 2018
5:30 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers and
cultivating an adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and outside
of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation(if appropriate) and speak clearly into the microphone.
2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Cleric's office you may speak one(1)time
per item for a maximum of three (3)minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at the
chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations"
section of the agenda is your opportunity to address items not on the agenda. You may
speak one (1)time for a maximum of five (5)minutes as long as you have registered with
the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not
registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for
a maximum of three (3)minutes. Official action cannot be taken by the Council at that time,
but may be placed on a future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council(may also register by
phone). Registered speakers will be given first priority.
Page 1 of 112
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Michelle Weidner, Chief Financial Officer
Agenda, as proposed or amended.
Minutes of October 15, 2018, Regular Session, as proposed.
Proclamation declaring October 24, 2018 as United Nations Day.
Proclamation declaring October 21-27, 2018 as National Lead Poisoning Prevention
Week.
ORAL PRESENTATIONS
I owa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Request from Main Street Waterloo to host their annual Winter Wonder'Loo
celebration on Saturday, November 24, 2018 from 3:00 P.M. to 7:00 P.M. in
Downtown Waterloo at Newton's Park and Black's Building, including street
closures on Sycamore Street from Park Ave. to E. 4th Street.
Submitted By: Dave Mohlis, Police Captain
3. Request from Javior Adame for a waiver for a concrete driveway located at 1127
Beech Street, and authorize the construction of a concrete driveway and placing a
driveway or sidewalk on city right-of-way on an unimproved street.
Submitted By: Jamie Knutson, PE, Interim City Engineer
4. Resolution approving request of Donna Miller, of 3462 Dewitt Rd., for a waiver for
a gravel farm entrance serving Parcel ID 8814-01-376-005.
Submitted By: Jamie Knutson, PE, Interim City Engineer
5. Resolution approving specifications, form of contract, etc. and setting the date of
bid opening as November 8, 2018, and date of public hearing as November 12,
2018, in conjunction with the 2018 Public Works - Old CMC Building, Roof
Page 2 of 112
Replacement Project, and instruct City Clerk to publish notice.
Submitted By: Noel Anderson, Community Planning & Development Director
6. Resolution setting date of public hearing as November 12, 2018 to approve the
request by the City of Waterloo for a site plan amendment to the "M-2,P" Planned
Industrial District for an updated site plan for the construction of a 11,880 square
foot industrial building, located east of 2320 West Airline Highway.
Submitted By: Noel Anderson, Community Planning and Development Director
7. Resolution approving cancellation of assessment for 1935 Lafayette Street in the
amount of$229.94, authorize City Clerk to notify Black Hawk County Treasurer of
said cancellation.
Submitted By: Kelley Felchle, City Clerk
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Jason Hernandez, Medical Supervisor
Class/Meeting: IEMSA Conference (Iowa Emergency Medical Service
Association)
Destination: Des Moines, IA
Dates: November 7-10, Amount not to exceed: $580.00
2018
b. Steve Hoambrecker, Waste Management Service Director
Class/Meeting: 12th Annual Four-States Governmental Affairs Meeting -
EPA Region 7 Office
Destination: Lenexa, KS
Dates: October 29-31, Amount not to exceed: $444.00
2018
C. Abraham Funchess, Executive Director and Rebecca Johnson, HR
Specialist
Class/Meeting: 2018 Vision Tour
Destination: Memphis, Birmingham, Montgomery and Selma
Dates: November 13-16, Amount not to exceed: $750.00
2018
d. Dave Zellhoefer, City Attorney
Class/Meeting: 2018 IMAA Annual Seminar (Iowa Municipal Attorneys
Association)
Destination: Des Moines, IA
Dates: November 15-16, Amount not to exceed: $150.00
2018
2. LIQUOR LICENSES
a. BP Fuel, 127 Jefferson Street
Class: E Liquor
New Application Includes Sunday
Expiration Date: 10/24/2019
Page 3 of 112
b. Fareway Stores#951, 40 W. San Marnan Drive
Class: B Wine/ C Beer/ E Liquor
Renewal Application Does not include Sunday
Expiration Date: 11/15/2019
C. Hy-Vee #1 Club Room, 2834 Ansborough Avenue
Class: Special Class C Liquor
Renewal Application Includes Sunday
Expiration Date: 10/16/2019
d. New Star Liquor, 1625 W. 4th Street
Class: B Wine / C Beer/ E Liquor
Renewal Application Includes Sunday
Expiration Date: 12/10/2018
3. Bonds.
Submitted By:
RESOLUTIONS
2. Resolution approving the Convention and Visitors Bureau Board recommendations for
funding a hotel-motel mini grant application for the Senior Scratch Bowling Association
in the amount of$2,469.
Submitted By: Tavis Hall, Executive Director of Waterloo Convention &Visitors Bureau
3. Resolution approving a Consulting Service Agreement with ShiveHattery Architecture-
Engineering in an amount not to exceed $2,250 for professional consultant services to
evaluate the existing interceptor lines, and authorize the Mayor to execute said
document.
Submitted By: Steve Hoambrecker, Waste Management Services Director
4. Resolution approving a demonstration and a pilot/demo MSI technology inspection with
RedZone Robotics Inc., in an amount not to exceed $10,000.
Submitted By: Steve Hoambrecker, Waste Management Services Director
5. Resolution approving termination of Planergy Ground Lease Agreement dated January
2, 2007, and authorize the Mayor and City Clerk to execute said document.
Submitted By: Steve Hoambrecker, Waste Management Services Director
6. Resolution approving Acquisition Contract with M and G Capital, LLC to acquire 500
square feet of right-of-way for University Avenue for$1,070, and approving a temporary
easement agreement with M and G Capital, LLC in the amount of$2,512.79, located at
3727-3731 University Avenue, in conjunction with the University Avenue reconstruction
Phase II project, and authorize the Mayor to execute said documents.
Submitted By:Aric Schroeder, City Planner
7. Resolution approving a request by the City of Waterloo for the Preliminary Plat of Brock
3rd Addition, a 3-lot commercial subdivision located northwest of 2010 West Ridgeway
Avenue.
Page 4 of 112
Submitted By: Noel Anderson, Community Planning and Development Director
8. Resolution approving submission of a Diesel Emissions Reduction Grant Application to
replace one (1) 1999 John Deere Motor Grader with a Tier 4 2019 Emissions.
Submitted By: Sandie Greco, Interim Public Works Director
9. Resolution approving installation of a speed hump located at 141 South Hackett Road.
Submitted By: Sandie Greco, Interim Public Works Director
10. Resolution approving construction plans for paving, sanitary sewer, and storm sewer
serving Cedar Valley Crossing, as submitted by Clapsaddle-Garber Associates, Inc.
of Cedar Falls, Iowa, and a Sewage Treatment Agreement between the Department of
Natural Resources and the City of Waterloo, DNR Form 29 (Nov 00), and final
acceptance of construction plans, subject to the review and acceptance by the DNR,
and authorize the Mayor to execute said documents.
Submitted By: Dennis Gentz, PE,Assistant City Engineer
11. Resolution approving the donation of land and acceptance of quit claim deed from
ANACAPA Associates, LLC for a property located at 536 Dawson Street, and authorize
the Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Director of Community Planning and Development
ORDINANCES
12. Sewer Rate Increase
Motion to receive, file and consider for the first time an Ordinance amending Chapter 3,
Sewer Regulations, Section 8-3A-6: Sewer Rental Charge to increase sewer rates.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the ordinance.
Submitted By: Michelle Weidner, Chief Financial Officer
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
3:45 p.m. Council Work Session, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Community Development Board Meeting Minutes of September 2018.
Page 5 of 112
CITY OF WATERLOO
Council Communication
Minutes of October 15, 2018, Regular Session, as proposed.
City Council Meeting: 10/22/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk (:)p'iice ipn.i'by; 1" mcy Approved p0/16/20tl8 ... 9-15 AM
ATTACHMENTS:
Description Type
Minutes mmf 10/p 5/2018 R.esampm.adon p...,(.-,ttc
Submitted by: Submitted By:
Page 6 of 112
October 15, 2018
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, October 15, 2018. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon. Mrs. Juon joined the meeting via telephone.
Prayer or Moment of Silence.
Pledge of Allegiance: Matt Mahler, General Manager Waterloo Water Works
146613 - Schmitt/Amos
that the Agenda, as proposed, for the Regular Session on Monday, October 15, 2018, at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Six. Motion carried.
146614 - Schmitt/Amos
that the Minutes, as proposed, for the Regular Session on Monday, October 8, 2018, at 5:30 p.m.,be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
Proclamation declaring October 17, 2018 as Gentleman Day.
Proclamation declaring October 21-27, 2018 as Character Counts Week.
Recognition of Al Delagardelle for 30 years of service.
Swearing in of two (2) Waterloo Fire Rescue Fire Recruits - Benjamin Weber and Brian Stewart.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned if a roundabout will be built at the intersection of University
Avenue and Greenhill Road.
Mayor Hart explained that a roundabout would not be built at the intersection of University Avenue
and Greenhill Road.
David Dryer, 3145 W. 4th Street, questioned if the Fire Department is fully staffed and if Station 6
will remain open. He stated that too many firefighters and paramedics responded to a recent call for
service.
Forest Dillavou, 1725 Huntington Road, commented that Huntington Road receives a large amount
of water whenever it rains, that this problem occurs all over town, and that the city does not need to
do another study to understand a problem it already knows exists. The city needs to take bids to
disconnect footing drains for citizens.
Todd Obadal, 124 Amity Drive, stated that last week a development agreement was modified at the
airport and that citizens were asked to believe that an honest mistake occurred that allowed the
development agreement to state fifty percent rebates were warranted when the contract should have
stated seventy percent.
Bruce Kaesser, CRC Apartments, thanked everyone at the city for the job they are doing and that
everyone tries their best.
October 15, 2018 Page 2
Schmitt/Morrissey
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated October 15, 2018,
in the amount of$2,653,422.46, a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2018-757.
2. Resolution approving the request of Gayle and Jim Christianson for tax exemptions on the
construction of home improvements valued at $100,000 for a property located at 50 Medina
Road, and located within the Consolidated Urban Revitalization Area (CUBA).
Resolution adopted and upon approval by Mayor assigned No. 2018-758.
3. Resolution approving the request of Shane Gardner for tax exemptions on the construction
of a new single family home valued at $313,900 for property located at 1216 Partridge Lane,
and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2018-759.
4. Resolution approving request from Robert Hewitt for a waiver for an asphalt driveway
located at 4561 W. 4th Street with the elimination of the sidewalk section.
Resolution adopted and upon approval by Mayor assigned No. 2018-760.
5. Resolution approving request of Kevin Hemmen for a waiver for a concrete approach located
at 324 Duryea Street, and approve eliminating the sidewalk section due to structural
concerns.
Resolution adopted and upon approval by Mayor assigned No. 2018-761.
6. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date
of bid opening as November 1, 2018, and date of public hearing as November 5, 2018, for
the 2018 Tree Removal Project, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-762.
7. Resolution setting the date of public hearing as November 5, 2018 for a request by the City
of Waterloo to vacate approximately 0.56 acres of West 4th Street(former Bridge Street)
right-of-way, located adjacent to 501-503 Commercial Street(former Waterloo Courier site),
with the retention of a utility easement over, under and upon the entire vacate area, and
authorize the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-763.
b. Motion to approve the following:
October 15, 2018 Page 3
Renewal Date Sunda
a. Damon's Sports Bar and Grill, C Liquor Renewal 10/4/2019 x
2122 Kimball Avenue
b. Hy-Vee Wine & Spirits #1, B Wine/C Beer/E Renewal 11/14/2019 x
2126 Kimball Avenue Liquor
c. Petersen & Tietz Florists & B Native Wine Renewal 10/8/2019 x
Greenhouses, 2275
Independence Avenue
d. Walmart Supercenter#1496, B Wine/C Beer/E New 9/30/2019 x
1334 Flammang Drive Liquor
*Ownership Update*
3. Mayor Hart's recommendation of the following appointments:
Appointee Board/Commission Expiration New or
Date Re-Appointment
James Lentfer Memorial Hall Commission 3/31/2021 Re-Appointment
John Mrzlak Memorial Hall Commission 3/31/2021 Re-Appointment
Scott McDonald Memorial Hall Commission 3/31/2021 Re-Appointment
Jessica Smith ADA Commission 10/15/2021 New
4. Bonds.
Roll call vote-Ayes: Six. Motion carried.
PUBLIC HEARINGS
146616 - Schmitt/Amos
that proof of publication of notice of public hearing on 2019 1-Ton Single Cab Pickup Truck with
Plow Attachment, as published in the Waterloo Courier on October 4, 2018,be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
David Dryer, 3145 W. 4th Street, questioned how many vehicles the city is purchasing and what
happens to the older vehicles.
Sandie Greco, Interim Public Works Director, explained that vehicles are sold on an online auction
site and the ones that are not able to be sold are discarded.
Bruce Kaesser, CRC Apartments, questioned the life expectancy for the trucks.
Sandie Greco explained that quite a few trucks arc 15-20 years old and if the repairs exceed the
vehicle worth they are replaced.
October 15, 2018 Page 4
146619 - Schmitt/Amos
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 765.
146620 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $40,000.00
Bidder Bid Amount
Dick Witham
Waterloo, IA $42 713.00
Bill Colwell Ford
H $44,803.00
Hudson, IA
Voice vote-Ayes: Six. Motion carried.
146621 - Schmitt/Amos
that "Resolution approving award of contract to Bill Cowell Ford of Hudson, Iowa, in the amount of
$42,713, for the purchase of a 2019 1-ton single cab pickup truck with plow attachment, for the
Traffic Operations Department",be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 766.
146622 - Morrissey/Amos
that proof of publication of notice of public hearing on 2019 Snow Blower for John Deere
Endloader, as published in the Waterloo Courier on October 4, 2018, be received and placed on file.
Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146623 Morrissey/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146624 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Mr. Jacobs questioned why bids are so varied from the estimate.
Sandie Greco explained that one is a blower and the snow go is one that rotates with blades. Staff
arc currently researching and contacting other cities and counties to see which one works better."
October 15, 2018 Page 5
Estimate: $110,000
Bidder Bid Amount
Fair Manufacturers, Inc.
Yankton, SD $88,110.00
Trans-Iowa Equipment
A $130,082.00
Ankeny, IA
Voice vote-Ayes: Six. Motion carried.
146627 - Amos/Jacobs
that proof of publication of notice of public hearing on 2019 Service Truck for Street Department, as
published in the Waterloo Courier on October 4, 2018, be received and placed on file. Voice vote-
Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146628 - Amos/Morrissey
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146629 - Amos/Morrissey
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 769.
146630 - Amos/Morrissey
that "Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 770.
146631 - Amos/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $100,000
Bidder Bid Amount
Bill Colwell Ford, Inc.
$119,149.00
Hudson, IA
Thompson Truck& Trailer
D $119,338.00
Dubuque, IA
Voice vote-Ayes: Six. Motion carried.
iACC1 ) n___INr
October 15, 2018 Page 6
This being the time and place of public hearing, the Mayor called for written and oral comments.
Todd Obadal, 124 Amity Drive, questioned whether the $55,000 bid amount would cover the entire
year and expressed his approval of the deal if this was the case. He asked whether the people whom
had subscribed to the prior recycling program would be refunded their money.
Sandie Greco explained that she is scheduling a work session to look at the state of recycling world-
wide and researching the options at her disposal.
Bruce Kaesser, CRC Apartments, questioned if this program is breaking even.
Sandie Greco explained that the cost of recycling has increased over the last year.
146634 - Schmitt/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146635 - Schmitt/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 772.
146636 - Schmitt/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 773.
146637 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to the Interim Public Works
Director for review.
Estimate: $55,000.00
Bidder Bid Amount
Republic Services $144.54 Per Ton (Processing, Transport,
Cedar Rapids, IA Handling, Fuel Recover Fee)
Voice vote-Ayes: Six. Motion carried.
146638 - Morrissey/Amos
that proof of publication of notice of public hearing on Rental of Four (4) Motor Graders to Support
Snow Operations., as published in the Waterloo Courier on October 4, 2018, be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
October 15, 2018 Page 7
146640 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 774.
146641 - Morrissey/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 775.
146642 - Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $128,000.00
Bidder Bid Amount
Ziegler
Postville, IA $7,000 per grader/month
Murphy Tractor
Waterloo, IA $9,950 per grader/month
Voice vote-Ayes: Six. Motion carried.
146643 - Morrissey/Amos
that"Resolution awarding the contract to Ziegler Cat of Postville, Iowa, in the amount of$7,000 per
grader, per month for a total of$112,000, in conjunction with the rental of four (4) motor graders to
support snow operations, and authorize the Mayor to execute said document", be adopted. Roll call
vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 776.
RESOLUTIONS
146644 - Amos/Morrissey
that "Resolution approving 2018 JAG Grant #2018-DJ-BX-0916 for the FY 2018 Edward Byrne
Memorial Justice Assistance Grant in the amount of $73,914.00, to be used in a joint effort by
jurisdictions of the City of Waterloo, City of Cedar Falls, Black Hawk County Sheriffs Office and
the Black Hawk County Attorney's Office, and authorize the Mayor to execute any necessary
documents",be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 777.
146645 - Amos/Morrissey
that "Resolution approving Amendment No. 1 to the Customer Agreement with Sensys Gatso USA,
October 15, 2018 Page 8
that "Resolution approving request by Chris E. Boyland for an Encroachment Agreement to allow
for a fence 7 feet into the right of way of Wisconsin Street and 2.5 feet to 4 feet in the right of way
of Byron Avenue, located at 621 Wisconsin Street, and authorize the Mayor and City Clerk to
execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 779.
146647 - Schmitt/Amos
that"Resolution approving an amendment to the Collections Services Agreement with Credit Bureau
Services of Iowa, Inc. of Oskaloosa, Iowa, to provide debt collection services to Waterloo Fire
Rescue, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call
vote-Ayes: Six. Motion carried.
David Dryer, 3145 W. 4 1 Street, questioned if this was the same contract that was referred to as a
crash tax.
Pat Treloar, Fire Chief, explained that a request went to council to bill for certain fire call types but
council did not approve the agreement. The resolution on the agenda is to amend the collection
agreement with the existing collection agency to inform them that the city is utilizing income offset
for ambulance billing. He further explained the amendment.
Resolution adopted and upon approval by Mayor assigned No. 2018- 780.
146648 - Schmitt/Amos
that "Resolution approving Amendment to the Development Agreement with Avita Developments,
LLC to transfer 1.5 acres of land, and authorize the Mayor and City Clerk execute said document",
be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 781.
146649 - Schmitt/Amos
that "Resolution accepting donation of 115 Sumner Street from Lederman Bros. Property
Management, LLC, and authorize the Mayor and City Clerk to execute said document", be adopted.
Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 782.
146650 - Morrissey/Amos
that the council adjourn to Executive Session at 6:36 p.m. Roll call vote-Ayes: Six. Motion carried.
City Attorney Dave Zellhoefer stated that discussion of litigation is an approved topic of Executive
Session pursuant to Iowa Code Section §21.5(1)(c).
EXECUTIVE SESSION
146651 - Schmitt/Amos
CITY OF WATERLOO, IOWA
PROCLAMATION
WREREASs the United Nations was founded at the end of World War 11 to
bring together a world devastated by war and injustice; and
WRERE.AS, the United Nations continues to provide a forum for countries
to work together for security and development, to make
progress toward combating disease, hunger, and poverty, to
support action to combat climate change, and to encourage
quality education for all; and
WHEREAS, 2018 is the 10th anniversary of the Universal Declaration of
Human Rights, in which the nations of the world defined
fundamental freedoms to be enjoyed by all people everywhere;
and
WHEREAS, the United Nations works through a variety of agencies to
provide peacekeepers in war-ravaged areas, to support
refugees from wars and discrimination, and to encourage
international cooperation; and
WHEREAS, the United Nations benefits the people of Iowa by protecting
the environment, curbing climate change, preventing the
spread of infectious diseases,facilitating international air
travel, and expanding markets for Iowa farm and factory
products by improving standards of living worldwide; and
WHEREAS, the United Nations promotes values and practices cherished by
Iowans including respect for life,the peaceful resolution of
conflict, assistance to those in need,human dignity, and self-
government.
NOW, THEREFORE) 1, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby
proclaim October 24,2018,
UNITED NATION S DAY
In Waterloo, Iowa and I do hereby encourage all citizens, residents, and visitors to join in
observing this day and focusing on the vision of a world filled with peace and justice,
brought about by the cooperation of all nations.
IN WITNESS WREREW, I have hereunto set my hand and caused the official seal of
the City of Waterloo to be affixed this 22"d day of October 2018.
A'A'A &
CITY OF WATERLOO
Council Communication
Proclamation declaring October 21-27, 2018 as National Lead Poisoning Prevention Week.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
Mayor ()fficc Westphal, Michelle Approved G 0/17/20i8 .... 9-15 AM
t`llerk Office i p ipgby, 1" aur cy App roved G 0/17/2018 .... tl 031 AM
ATTACHMENTS:
Description Type
13u-oedai-nation i....ead 1'oismuing, llrei/erilriori W'eck 2018 Covet Meulio
Submitted by: Submitted By: Mayor Quentin Hart
Page 16 of 112
0 'OWA
PROCLAMATION
WHEREA.Sp the City of Waterloo supports a healthy and safe environment for children and is
dedicated to the protection of the health of all children; and
N ,'E,AS, lead-contaminated paint, dust and soil are commonly found in older homes,
specifically those built prior to 1978, and is the primary source of lead exposure
of children; and
H9 lead poisoning, which is an increased level of lead in the blood, is especially
dangerous for children, particularly those under six years of age, and causes
serious irreversible health effects; and
'WHEREAS, it is important that older housing units are tested and identified for lead hazards;
and
M(HEREAS,, it is vital that all citizens of Waterloo, especially parents and child caregivers,
are aware of the dangers of lead poisoning and that appropriate screening is
sought for their children as a preventative measure; and
M(HEREASr, the City of Waterloo has partnered with the following organizations
instrumental in the prevention of lead poisoning and the execution of our Lead
Hazard Control and Healthy Homes Grant—Black Hawk. County Health
Department, Waterloo Fire Rescue, Landlords of Black Hawk County,
Operation Threshold, Peoples Community Health Clinic, YWCA, Waterloo
Neighborhood Services, Waterloo Housing Authority, Tri-County Child and
Family Development Council, Inc., and licensed and registered day care
providers.
N%'# , THEREFORE, i, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim
the week of October 21 –2.7, 2018, as
NATIONAL AD 'DIS
MNIN Pf tEVIUMON WJEEK
1N INITNESS WIHMOF, I have hereunto subscribed my name and caused the Seal of the City of
Waterloo, Iowa, to be affixed this 22nd day of October 2018.
CITY OF WATERLOO
Council Communication
Request from Main Street Waterloo to host their annual Winter Wonder'Loo celebration on Saturday,
November 24, 2018 from 3:00 P.M. to 7:00 P.M. in Downtown Waterloo at Newton's Park and Black's
Building, including street closures on Sycamore Street from Park Ave. to E. 4th Street.
City Council Meeting: 10/22/2018
Prepared: 10/11/2018
REVIEWERS:
Department Reviewer Action Date
Flo ce Departrnent Mohiis, Dave Approved 10/11/2018 ... 9.05 AM
t.`Ilcap Office p p ig;by 11;amy Approved 10/16/2018 .... 9-.07 AM
Request from Main Street Waterloo to host their annual Winter Wonder'Loo
SUBJECT: celebration on Saturday, November 24. 2018 from 3:00 P.M. to 7:00 P.M. in
Downtown Waterloo at Newton's Park and Black's Building including street
closures on Sycamore Street from Park Ave. to E. 4th Street.
Submitted by: Submitted By: Dave Mohlis. Police Captain
Recommended Action: Approve Request
Expenditure Required: Cost with placing and retrieving barricades
Source of Funds: General
Policy Issue: None
Alternative: None
Background Information: Annual event, no reported issues.
Page 18 of 112
CITY OF WATERLOO
Council Communication
Request from Javior Adame for a waiver for a concrete driveway located at 1127 Beech Street, and authorize
the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an
unimproved street.
City Council Meeting: 10/22/2018
Prepared: 10/12/2018
REVIEWERS:
Department Reviewer Action Date
p:^n)ggdrrmeer'nng (iemmtc, gDemmm'ns Approved 10/17/2018 :12 AM
(.`Ilemk Office Everrm, 1-eA.mirpproved 10/1`g/2018 -.41 AM
ATTACHMENTS:
Description Type
DW Waiver er 1.12 T 1l m:m cli St Me nio
Request from Javior Adame for a waiver for a concrete driveway located
SUBJECT: at 1127 Beech Street, and authorize the construction of a concrete driveway
and placing a driveway or sidewalk on cAy right-of-way on an unimproved
street.
Submitted by: Submitted By: Jamie Knutson, PE, Interim City Engineer
Recommend for approval by the City Engineer.
This waiver is needed due to the placement of a driveway or sidewalk on
Recommended Action: City right-of-way on an unimproved street.
I have reviewed this request and recommend its approval subject to the
following provisions.
1.Work to be performed by an approved and bonded contractor.
2.A permit is to be obtained from the office of the City Engineer prior to
construction.
Summary Statement: 3.All work shall be performed under the supervision of the City Engineer and
at no cost to the City of Waterloo.
$7.00 cash for the purpose of recording this waiver and a copy of the legal
description have been provided to the City Clerk's office.
Legal Descriptions:
ROSE HILL FIRST ADDITION LOT 1 BLK 3 LOT 2 BLK 3
Page 19 of 112
WAIVER
Honorable Mayor and City Council
City Hall
Waterloo, IA 50703
}
Council Persons:
I hereby request a waiver to the driveway and sidewalk specifications for the construction
of a driveway or sidewalk located at
"77
(concrete o asphalt)
(Address)
This Waiver is needed because of:
special surface texture to be used on the concrete approach (i.e.,exposed aggregate, brick
stamped pattern, paving brick).
elimination of the sidewalk section due to the inability to meet the grade requirements.
elimination of the sidewalk section for asphalt driveways.
placement of a driveway or sidewalk on City right-of-way on an unimproved street. i
Other,
s5
I
1 agree to the following:
1. To remove and replace this driveway to an official elevation at no additional expense to the
City of Waterloo at such time that sidewalk Is constructed.
2. To remove and replace the private driveway, as needed,to an official elevation at no additional
expense to the City of Waterloo at such time that curb and gutter Is constructed.
f I
t
3. To pay for any additional expenses for the replacement of any such textured driveway or
sidewalk that has been removed for any City of Waterloo project.
4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer.
I
5. To have the driveway constructed according to the specifications and policies of the city
Engineer and under his supervision. l
6. This waiver is for this property only. w
Attached herewith is a payment { 7. for the purpose of
recording this agreement. meet in the amount of seven dollars �.. Op)..
Respectfully submitted,
1
l
Printed ameof Property Owner wnature of Property Owner
�''"
Page 20 of 112
f
CITY OF WATERLOO
Council Communication
Resolution approving request of Donna Miller, of 3462 Dewitt Rd., for a waiver for a gravel farm entrance
serving Parcel ID 8814-01-376-005.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
p:^nmg'ii X -n ng (nerftc, tem°mfis Approved G 0/17/2018 .M
(` erk Ofpnce tlipt") > 114ammcy Approved 10/17/2018 :43 AM
ATTACHMENTS:
Description Type
I..)Wwaiver 881401376005 fnirrm entrance Covet Menlo
SUBJECT: Resolution approving request of Donna Miller. of 3462 Dewitt Rd., for a
waiver for a gravel farm entrance serving Parcel ID 8814-01-376-005.
Submitted by: Submitted By: Jamie Knutson; PE, Interim City Engineer
Recommended Action: Recommendation of approval by the City Engineer.
I have reviewed this request and recommend its approval subject to the
following provisions:
1. Work to be performed by an approved and bonded contractor.
2. A permit is to be obtained from the office of the City Engineer prior
Summary Statement: to construction.
3. All work shall be performed under the supervision of the City
Engineer and at no cost to the City of Waterloo.
$7.00 cash for the purpose of recording this waiver and a copy of the legal
description have been provided to the City Clerk's office.
SE SW SEC 1 T 88 R 14 EXC TH S 655 FT LYING SWLY OF LINE
60 FT SWLY& PAR TO SWLY RT OF WAY LINE OF C G W RWY
& EXC LEGAL HWYALSO EXC THAT PART LYING IN THE SE
SW DESC AS COM AT THE SE COR OF SAID SW 1/4 TH ALONG
Legal Descriptions: THE E LINE OF SAID SW 1/4 N 1276.8 FT TH S 89 DEG 311/2 MIN
W 33 FT TO WLY ROW LINE OF DEWITT RD BEING PT OF BEG
TH S 89 DEG 311/2 MIN W 278 FT TH N 470 FT TH N 89 DEG 311/2
MIN E 278 FT TO WLY ROW LINE OF DEWITT RD TH ALONG
SAID ROW LINE S 470 FT TO PT OF BEG AKA PARCEL A IN
SURVEY 2011 014648
Page 21 of 112
Yy ,. :
i
Honorable Mayor and City Council � �` � ['7,11 V :D
City Hall
Waterloo, lA 50703 u l Y E J L'I
Council Persons" d
I hereby request a waiver to the driveway and sidewalk specifications for the construction
of a o'y __..__ driveway or sidewalk located at
fete r= s . alt}
(Address)
This waiver is needed because of:
special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick
stamped pattern, paving 'brick).
elimination of the sidewalk section due to the inability to meet the grade requirements. 1
elimination of the sidewalk section for asphalt driveways.
v_ �
placement of a driveway or sidewalk on City right-of-way on an unimproved street.
XI Other.
d
I agree to the following:
°I. To remove and replace this driveway to an official elevation at no additional expense to the
City of waterloo at such time that sidewalk is constructed. d
2. To remove and replace the private driveway, as needed,to an official elevation at no additional
expense to the City of Waterloo at such time that curb and gutter is constructed.
3. To pay for any additional expenses for the replacement of any such textured driveway or
sidewalk that has been removed for any City of waterloo project.
d.. To employ a bonded contractor who shall obtain a"permit from the office of the City Engineer.
5. To have the driveway constructed according to the specifications and policies of the City I
Engineer and under his supervision.
6. This waiver is for this property only.
Attached herewith is a payment in the amount of seven dollars {$7.00} for the purpose of
recording this agreement.
�m
I
Respectfully submitted,
p y natof PropertOwner
Printed Name of Pro ert
Owner i�..... .., ..o�ure
i
Page 22 of 112
CITY OF WATERLOO
Council Communication
Resolution approving specifications, form of contract, etc. and setting the date of bid opening as November 8,
2018, and date of public hearing as November 12, 2018, in conjunction with the 2018 Public Works - Old
CMC Building, Roof Replacement Project, and instruct City Clerk to publish notice.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
1°p a::nn'rng& Zonr ing Schroeder, Axie Approved 10/17/2018 .., p 0.54 AM
1-111 (. Office Eveni, L-eA.r rn p proved 10/1`1/2018 .... p p:17 AM
ATTACHMENTS:
Description Type
1'V"V Roof S p ecw Me nio
PW Piroposa: t."ove.r Me.n-io
Resolution approving specifications; form of contract, etc. and setting the
date of bid opening as November 8; 2018, and date of public hearing as
SUBJECT: November 12, 2018, in conjunction with the 2018 Public Works - Old CMC
Building, Roof Replacement Project, and instruct City Clerk to publish
notice.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
Source of Funds: Public Works
Page 23 of 112
October 23, 2018
Re: City of Waterloo, Public Works—Old CMC Building Re-roof
All Bidders,
The City of Waterloo is inviting you to bid on the Public Works— Old CMC Building
Re-roofing Project, in Waterloo, Iowa.
Bids are due by 1:00 pm on November 8, 2018. Bids must be marked Public Works—
Old CMC Buiding Roofing Project, attn.: Noel Anderson and Mark Boesen. Bids will
be received at the City Clerk's Office at 715 Mulberry Street, Waterloo, IA. Bids
received after 1:00 pm on November 8, 2018, will not be accepted, and will be returned
unopened.
This project consists of reroofing existing flat roof. Existing roofing will be torn off to
the existing deck in accordance with the attached specifications. Installation of the new
roofing will be done in accordance with the attached specification. Metal deck repairs
will be made as needed.
The reroofing project must be completed before December 31, 2018, whether permitting.
Please contact Ed Abben, Building Maintenance Foreman at 319-269-4688 to schedule a
time to visit the site.
Thank you,
Mark Boesen
Facilities Administrator
Page 24 of 112
Proiect Scope of Work for the Flat Roof:
Existing Roof Demolition
1. Remove the existing built-up roofing and insulation down to the roof decking.
Perform disposal in manner complying with all applicable federal, state, and local
regulations. (Copy of Asbestos Inspection Report is available upon request)
Carpentry
1. New wood blocking of 2x dimensional lumber to be installed around the
perimeter as necessary to accommodate new insulation height.
2. Add wood blocking to curb tops to allow for proper flashing heights if needed.
Roof Insulation
1. Install 1/8"per foot tapered insulation polyisocyanurate insulation over the whole
roof section. Joints of the insulation layers are to be offset at least 6", and must
be no wider than 1/4". Install 1/4"per foot tapered polyisocyanurate insulation
crickets to divert water to roof drains. Contractor to submit an attached drawing
showing tapered layout with their bid.
2. Insulation to be adhered with a foam adhesive which is approved by system
manufacturer.
Cover board
1. Install 1/4' Dens Deck Prime cover board over the new insulation.
2. Dens deck to be mechanically fastened,per manufacturer's requirements.
Roof Membrane
I . install a black 60 mil, fully adhered FPDM roof system,per manufacturer's
specification.
2. Install necessary flashing and accessories, all produced by the same manufacturer
as the field membrane.
3. Parapet wall to be terminated with termination bar before sheet metal trim is
installed. Install water block sealant behind the membrane at this termination.
4. Approved Manufacturers: Firestone, GenFlex, Versico & Carlisle Syn-Tec.
Page 25 of 112
Sheet Metal Trim
1. Sheet metal trim to be shop fabricated from 24 gauge Colorklad brand prefinished
steel sheet metal, gravel stop profile.
2. Install two new scuppers and open-faced downspouts in existing scupper locations
to accommodate new tapered insulation system.
3. Install surface mount counter-flashing on parapet walls.
4. One part polyurethane sealant to be installed before installing joint clips, as well
as behind surface mount counter-flashing.
Warranty
1. The new installation is to be inspected by a non-sales technical representative of
the roofing manufacture.
2. After approved inspection, furnish a 20-year, non-prorated, labor and material
warranty issued by the roofing system manufacture.
Page 26 of 112
CITY OF WATERLOO
FORM OF BID
The bidder, having fully read this document, hereby acknowledges that this Bid Proposal
completely reflects the total bid price contained herein.
It is the bidder's responsibility to determine the bid price based on the bidder's own
evaluation of the space to be covered and the work to be done.
TOTAL BID FLAT ROOF:
$
ALTERNATE POSSIBLE CHARGES (EXTRA WORK REQUESTED):
Replacement of deteriorated roof decking as necessary, at a stated unit cost.
Indicate price per square foot below.
Page 27 of 112
CITY OF WATERLOO, IOWA
NOTICE OF PUBLIC HEARING
On Proposed Specifications and the
NOTICE TO BIDDERS
2018 PUBLIC WORKS—OLD CMC BUILDING, ROOF REPLACEMENT PROJECT
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, IA at the City
Clerk's Office in City Hall, Waterloo, IA by Thursday, November 8, 2018 at 1:00 pm CST for
the Public Works—Old CMC Building Roof Replacement Project.
OPENING OF BIDS
All proposals received for the 2018 Public Works—Old CMC Building Roof Replacement
Project will be opened in the First Floor Conference Room in City Hall, Waterloo, IA on
Thursday, November 8, 2018 at 1:00 pm CST, and the proposals will be referred to the Waterloo
City Council for recommendation of award.
PUBLIC HEARING
Notice is hereby given that the Waterloo City Council will conduct a Public Hearing on the
proposed Specifications and Form of Contract for the 2018 Public Works—Old CMC Building
Roof Replacement Project on Monday,November 12, 2018 at 5:30 pm CST. The hearing will
be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in
the City Clerk's Office, 715 Mulberry Street and the Waterloo Community Development Office,
620 Mulberry St., Waterloo, IA for public examination. Any person interested may file written
objection with the City Clerk before the date set for the hearing or appear and make objection at
the meeting.
SCOPE OF WORK
The Contractor shall provide all labor and materials necessary for the 2018 Public Works—Old
CMC Building Roof Replacement Project in accordance with these specifications. This project
is a roof replacement project consisting a 60-mil black EPDM roof system. Project includes tear-
off, insulation, rough carpentry and roof related sheet metal, felt, ice/water shield, trims and
necessary accessories.
Page 28 of 112
CONTRACT PERIOD
The work shall be completed no later than December 31, 2018 or earlier if weather permits. This
will be dependent and determined by weather conditions.
PROPOSALS SUBMITTED
All bids must be submitted on the forms supplied by the City of Waterloo.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on
an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a
Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the
City of Waterloo, IA, in the sum of not less than five percent(5%) of the bid submitted, which
certified check, certified share draft, or bid bond will be held as security that the Bidder will
enter into a Contract for the construction of work and will furnish the required bonds, and in case
the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds,
the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used,
it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's
agent must be supported by accompanying Power of Attorney.
CONTRACT AWARD
The City shall award the Contract to the responsible Bidder(s)whose bid, conforming to the bid
specifications, is most advantageous to the City; price and other factors considered. The
intention is not to award the contract at the time of the bid opening, but to award the contract
after review of bids and bidder information by the City of Waterloo, such that the award is made
within 14 days after the bid opening.
The City reserves the right to waive any and all parts of a specific bid.
BOND
The successful Bidder shall furnish a Performance and Payment Bond, within ten (10) days after
notification of acceptance of the bid, in an amount equal to one hundred percent (100%) of the
contract price. The Bond is to be issued by a responsible surety approved by the City Council
and shall guarantee the faithful performance of the contract and the terms and conditions therein
contained and shall guarantee the prompt payment of all materials and labor and protect and save
harmless the City from claims of any kind caused by the operation of the Contractor.
Page 29 of 112
AFFIRMATIVE ACTION PROGRAM
The successful Bidder and any subcontractors will be required to execute and have approved an
Affirmative Action Program or Update before beginning work on the project, if they have been
awarded an aggregate of S 10,000 in City projects during the current calendar year.
METHOD OF PAYMENT TO CONTRACTOR
The Contractor will be paid against monthly estimates of work completed and work approved by
the Building Maintenance Staff. Final payment will be made thirty-one (3 1) days after
completion of the work and acceptance by the Building Maintenance Staff. Before final
payment is made for said work, vouchers showing that all subcontractors and workmen and all
persons furnishing materials have been fully paid for such materials and labor will be required.
Published pursuant to provision of Division VI of Chapter 384 the City Code of Iowa and upon
order of the City Council of said Waterloo, Iowa on the day of
, 2018.
City of Waterloo, Iowa
Kelly Felchle, City Clerk
Page 30 of 112
CITY OF WATERLOO, IOWA
BUILDING MAINTENANCE
INSTRUCTION TO BIDDERS
I. EXPLANATION TO BIDDERS
An explanation desired by a bidder regarding the meaning or interpretation of the Notice to
Bidders, Specifications, etc., must be requested in writing and with sufficient time allowed
for a reply to reach bidders before submission of their bids. Any interpretation made will be
in the form of an amendment of the Notice to Bidders, Specifications, etc., and will be
furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the
space provided on the Proposal Form or by letter or telegram received before the time set for
opening of bids. Oral explanations or instructions given before the award of the contract will
not be binding.
II. PROPOSALS SUBMITTED
All bids must be submitted on the forms supplied by the City of Waterloo. Before submitting
a bid, each bidder shall carefully examine the jobsite, read the specifications and all other
contract documents. Each bidder shall be fully informed,prior to the bidding as to all
existing conditions and limitations under which the work is to be performed and shall include
in this bid a sum to cover the cost of all items necessary to perform work as set forth in the
contract documents. No allowance will be made to any bidder because of lack of such
examination or knowledge. The submission of a bid shall be construed as conclusive
evidence that the bidder has made such examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal
ordinances and the rules and regulations of all authorities having jurisdiction over the project
shall apply to the Contract throughout and they shall be deemed to be included in the
Contract the same as though herein written out in full.
III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Notice
to Bidders after the exact time set for closing of bids will not be considered. However, a
modification which is received from an otherwise successful bidder, and which makes the
terms of the bid more favorable to the City, will be considered at any time it is received and
may therefore be accepted. Bids may be withdrawn by written or telegraphic request
received from bidders prior to the time set for closing of bids.
Page 31 of 112
IV. PUBLIC OPENING OF BIDS
Bids will be publicly opened at the specified time and place for opening in the Notice to
Bidders. Their content will be made public for the information of bidders and others
interested who may be present either in person or by representative.
V. COLLUSIVE AGREEMENTS
Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion
Affidavit in the form herein provided, to the effect that he has not colluded with any other
person, firm or corporation in regard to any bid submitted.
Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and
include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that
he has not colluded with any other person, firm or corporation in regard to any bid submitted.
Before executing any subcontract, the successful bidder shall submit the name of any
proposed subcontractor for approval by the City.
VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM/SUBCONTRACTING
The program proposes numerical projections regarding utilization of Minor Business
Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractor, vendors and
suppliers in the performance of contracts awarded by the City of Waterloo, Iowa. A goal of
at least ten percent(10%) for MBE participation on all City funded construction projects that
are estimated at$50,000 or more. A goal of at least two percent (2%) for WBE participation
on all City funded construction projects that are estimated at $50,000 or more. Any project
funded in part or in total with federal funds shall follow the respective agencies contract
compliance program and goals. The Prime contractor shall make "good-faith efforts" to meet
the contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or
vendors must provide the Prime Contractor a reasonably competitive price for services being
rendered.
For more information contact City of Waterloo Contract Compliance:
Rudy D. Jones, Director
Community Development Board
620 Mulberry Street
Waterloo, Iowa 50703
(319) 291-4429
Page 32 of 112
VII. EMPLOYMENT AND BUSINESS OPPORTUNITY (SECTIONS/HUD ACT
OF 1968
To the greatest extent feasible, suppliers, subcontractors, and low income workers owning
businesses or living in the Waterloo area must be given priority in supplying materials,
bidding for subcontract work, or applying for employment but the contractor on this project.
Opportunities for training and employment arising in connection with this project shall to the
greatest extent feasible be made available to lower income persons residing in the project
area. The contract area is the City of Waterloo, Iowa.
The City of Waterloo will require the contractor to document his efforts in securing lower
income workers living in the program area and in purchasing supplies from, and awarding
subcontracts to, businesses owned by persons residing in the project area. See Section 3
Clause attachment for more information.
VIII. STATEMENT OF BIDDERS QUALIFICATIONS
Each bidder shall, upon request of the City of Waterloo, submit on the form furnished a
statement of the Bidders qualifications,his/her experience record in completing the type of
project proposed, and equipment available for the work contemplated; and when requested, a
detailed financial statement. The City of Waterloo shall have the right to take such steps as it
deems necessary to determine the ability of the Bidder to perform obligations under the
Contract; and the Bidder shall furnish the City of Waterloo all such information and data for
this purpose as it may request. The right is reserved to reject any bid where an investigation
of the available evidence or information does not satisfy the City of Waterloo that the Bidder
is qualified to carry out properly the terms of this contract.
IX. EXECUTION OF AGREEMENT, BOND AND CERTIFICATE OF
INSURANCE
Subsequent to the award and within ten (10) days after the prescribed forms are presented for
signature, the successful bidder shall execute and deliver to the City, an agreement in the
form included in the contract documents in such numbers of copies as the City, may require.
Page 33 of 112
CITY OF WATERLOO
FORM OF BID
The bidder, having fully read this document,hereby acknowledges that this Bid Proposal
completely reflects the total bid price contained herein.
It is the bidder's responsibility to determine the bid price based on the bidder's own evaluation of
the space to be covered and the work to be done.
TOTAL BID FLAT ROOF:
ALTERNATE POSSIBLE CHARGES (EXTRA WORK REQUESTED):
Replacement of deteriorated roof decking as necessary, at a stated unit cost.
Indicate price per square foot below.
Page 34 of 112
CITY OF WATERLOO
Council Communication
Resolution setting date of public hearing as November 12, 2018 to approve the request by the City of Waterloo
for a site plan amendment to the "M-2,P" Planned Industrial District for an updated site plan for the
construction of a 11,880 square foot industrial building, located east of 2320 West Airline Highway.
City Council Meeting: 10/22/2018
Prepared: 10/16/2018
REVIEWERS:
Department Reviewer Action Date
F1pannnn'inn & Zoning Sdiroe<len,Arie R<,peede<l 10/17/2018 ... 918 AM
F1 panning& Zoning A.ndera, T1 nn:n Approved 10/1`x/2018 .... 111:37 AM
1"pannnnpnnn & zoning Scll roederr, : .6c Approved 10/1`x/2018 .... 10-.53 AM
Cllefl< ()ffice Ifigby, Nancy Approved 10/1`x/2018 .... 11:p 0 AM
ATTACHMENTS:
Description Type
SPA E not x":120 W .irine. IIwy t.:`over Me nno
Resolution setting date of public hearing as November 12; 2018 to approve
the request by the City of Waterloo for a site plan amendment to the "M-
SUBJECT: 2.P" Planned Industrial District for an updated site plan for the construction
of a 11,880 square foot industrial building, located east of 2320 West Airline
Highway.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
Transmitted is a request to set the date of public hearing as November 12,
2018 for a request by the City of Waterloo for a site plan amendment to the
"M-2,P" Planned Industrial District for an updated site plan for the
construction of a 11,880 square foot industrial building, located east of 2320
West Airline Highway.
The building is 11,880 square feet and will be a truck terminal for Standard
Forwarding trucking company. The building is 54'x 195' and there are truck
Summary Statement: docks on both the east and west sides of the building, which allow for
efficient loading and transfers between different semi trailers.
The initial site plan showed access to the site from West Airline Highway,
however, access to the site is gained through MidPort Boulevard, which the
City of Waterloo received a RISE grant from the Iowa Department of
Transportation to extend. Additional land was approved to be removed by
the FAA, which cleared land that was not available for development. The
site plan represents the most up to date site plan as the site layouts now and
covers all the land.
Page 35 of 112
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land use and economic development.
Alternative: N/A
Background Information: N/A
Legal Descriptions: Midport America Park, Plat No. 3, Lot 22.
Page 36 of 112
Lot 22—MidPort Plat No.3:Site Plan Amendment:Trucking Company 1
March 1,2011
REQUEST: SITE PLAN AMENDMENT OF THE "M-2,P" PLANNED INDUSTRIAL DISTRICT FOR THE
DEVELOPMENT OF LOT 22, MIDPORT AMERICA PLAT NO. 3, FOR THE
CONSTRUCTION OF A 54' BY 220' (11,880 SQ. FT.) INDUSTRIAL BUILDING
APPLICANTS: City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703
GENERAL
DESCRIPTION: The City of Waterloo is working to relocate an existing trucking company from the Rath
area for the development of the Human Services Campus. The Trucking Company project
(Standard Forwarding is company, developer/owner is Howard Allen)would be 54' by 220'
(11,880 sq. ft.) industrial building and would be an excellent fit for this industrial area. Lot
22, the site for approval, is approximately 6.35 acres in size.
IMPACT ON
NEIGHBORHOOD: The development would be positive for the continued development of the industrial park.
The project has helped the City of Waterloo secure RISE funding for the extension of
MidPort Boulevard to the north, which will open up further lots for development.
TRAFFIC
CONDITIONS: The site would have access onto Airline Highway and/or MidPort Boulevard.
UTILITIES: All utilities serve the area, with sanitary sewer, water, gas, and overhead electric in the
Airline Highway right-of-way.
RELATIONSHIP
TO PLAN: This amendment would be in conformance with the classification of this area as Industrial
on the Future Land Use Map.
STAFF
ANALYSIS: The site plan amendment is due to the proposed development of an 11,880 sq. ft.
industrial trucking facility on approximately 6 acres of land. The building would appear to
meet all required setbacks for the zoning district and deed of dedication for the MidPort
Industrial and Business Park. The building design has previously been approved by the
Airport Board, and the building is comprised of brick end walls for the office portion, a
metal clad exterior for future expansion on the northern end, and the two easterly and
westerly sides being primarily doors for the trucking operation. The building location is
setback for appropriate truck movements on the interior of the site, and the owner and his
developer are finalizing the information for the access points. They had preliminary
wanted to have access on both Airline Highway and MidPort Boulevard, but may go to an
access point only off of MidPort Boulevard at this time. The irregular shape of the lot
makes this site slightly larger than a normal lot size for an 11,880 sq. ft. building, and the
need for trucking turning movements on the irregular shape contributes to that as well.
A landscaping plan is also being formulated at this time, which will work to emphasize the
street trees and screening of parking areas, per the covenants of the Park.
STAFF
RECOMMENDATION: Therefore, staff recommends the proposed site plan amendment for the proposed Trucking
Company development be approved for the following reasons:
1. The request is in conformance with the Future Land Use Map, which classifies
this area as Industrial.
2. The request is located within the Primary Growth Area per the City of Waterloo
Comprehensive Plan.
3. The request would appear to meet the guidelines of the "M-2,P" District and be
beneficial to the continued development and redevelopment of the MidPort
Industrial Park.
4. The request would appear to be a beneficial company to the Airport area
development.
TruckingCoTruckingCo M2Pamnd.doc Page 37 of 1118
Request by City of Waterloo for Site Plan Amendment
to the "M-2, P" Planned Industrial District for the
construction of a 54' x 220' (11 ,880 SF) industrial building.
� i
Y
G
a
/L
�IIIIIIII
w� ,aFP
Alrllne HWy
l
e
Ilol li uuuuuml°°IIIIIIIIIIII
III
� u
MISS
l������ 1 � ✓rro/ /r
® Area in Question
r
r I
I I r. (ave%;,,;; m! .r"" lNm, a rig ,� , >�•,
-F LI,
16 P, 4�8 'g W,
jE i I "
, oz aw .10
1. lb a n. P,
FY
Mkaa� 6
.61,z
iE Q V;a
8
0 X qz H-
--12
'o � I
<7, 11 22 1.
V, T
6 1.om vi I
o Z -H
5 d'i 1.
W, pp
-6w <
O&H,-0,12 ----.,," >
Id ON
S�M OEC
�5 V'l e 0 q
Z,
JLJ S' z A az F
�,q� �, 0— x.6— 2
o
z .56 W,
361� 0
I �US-.t-
�i ', �O p
5 1 '..-1� S 9
P-,Z,
�2
W
F5� 0 n 4
z 15
Ul
Acmes
OF
3k,,Ill M1010)1
/>
w Yd'
OEt
X"
le'
. �
�
� . «
. \
01, y
. » ^ .
� J
+�
Page 40 of 119 1
raw
JIM
�Yrry
TEL
4:.
lim
"
_ 4
m -
f !W
s
V/
Y
Page 41 of 1192
APPLICATION SITE PLAN ANIENDMNET TO A "R-P",
&4M-P99 1 66C-Pll 9 66B-P"9 66S-199 OR 66C-Z'9 DISTRICT
CITY OFWATERLOO PLANNING, PROGRAMMING, AND
ZONING COMMISSION, WAI'ERLOO, IOWA
19.291.4366
New or Overall Amendment 3
Individual Building
Minor change ____(check one) (Minor Change must be approved by staff)
1. APPLICATION INFORMATION:
a. Applicant's name(please print):
Address:
Phone /z 2� Fax:
Crty:
b. Status of applicant: (a)Owner (b) Otheil
_(CHECK ONE): If other explain:__
C, Property owner's name if different than above (please
Address: Phone: f'ax:
City:____ State:--Zip:.-----.---
2. PROPERTY INFORMATION:
a. General location of site plan to be amended:���
07
b. Legal description of property or portion to be amended: q7t
C. Dimensions of proposed site plan amendment:
d. Area of proposed site plan amendment: %c. Current zonmg:_/,,1?,'1`/'1 /-71
f, Reason(s) for site plan amendment and proposed use(s)of property:
F F
g, Conditions (if any) agreed to (does not affect existing conditions unless specified):
h. Other pertinent information (use reverse side if necessary):-__
Please Note: If applicant is not the owner of the property,the signature of the owner must be Secured. If it is the intent to
subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process
(separate from site plan amendment request).
The filing fee of$200(for new or overall amendment), $100 (for individual Building), or$0 (for minor change)(payable
to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof
be refunded for failure of said amendment to be enacted into law, Any major change in any of the information given will
require that the request go back through the process, with a now filing fee. If the request is denied no new petition
covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and
Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The
undersigned certify Linder oath and Under the penalties of perjury that all information on this request and submitted along
with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning
Commission and the Waterloo,,Cuil: C,,,oll-h'i in making their decision. The undersigned authorize City Zoning Officials
c
,g
to enter the property in adc's"t",ion egard to the request.
Signature of Applicant Date Signature of Owner Date 94
Page 42 of 11
CITY OF WATERLOO
Council Communication
Resolution approving cancellation of assessment for 1935 Lafayette Street in the amount of$229.94, authorize
City Clerk to notify Black Hawk County Treasurer of said cancellation.
City Council Meeting: 10/22/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
`11erk Office p p ig))y, Na-icy Approved G 0/17/2018 .... H6 p 6 P I
Resolution approving cancellation of assessment for 1935 Lafayette Street in
SUBJECT: the amount of$229.94, authorize City Clerk to notify Black Hawk CountX
Treasurer of said cancellation.
Submitted by: Submitted By: Kelley Felchle, City Clerk
Page 43 of 112
CITY OF WATERLOO
Council Communication
Bonds.
City Council Meeting: 10/22/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
�:^n�gdmneen'namp ip gp) , 1" mmcy A.pproved G0/19/20tl8 ... 3:33 P
ATTACHMENTS:
Description Type
❑ 1:3orids for cou:mnefl aapjprovaap 10=.18 Backup l ammlaap
SUBJECT: Bonds.
Submitted by: Submitted By:
Page 44 of 112
i
i
- CITY OF WATERLOO , IOWA
CITY ATTORNEY'S FFIC
715 Mulberry Street • Waterloo,IA 50703 (319)291-4327 Fax(319)291-4286
a
' 4s
October 19, 2018
Mayor Quentin hart and
City Council Members
City Hall.
Waterloo, IA 50703
Dear Mayor Hart and Council Members:
I have examined the bond :filed with the City Cleric/Auditor's Officeup to the
close of business on October 19, 2018.
j
Of the bond submitted, 1 was approved and Cwas rejected, as
shown ori the; attached list.
Very truly yours,
i
. � I
D o D IR. ZELLI-TOEF"ER.
Waterloo City Attorney
DI?,Z:sda �!
i
i
I
I
CITY WEBSITE:www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU
An Equal opportunity/Affirmative Action Employer Page 45 of 112
BONDS FOR COUNCIL APPROVAL
OCTOBER 22, 2018
RIGHT OF WAY CONSTRUCTION BOND(EXPIRES 4/30/2019) AMOUNT$15,000.00
7900473866 BEARD&VAN HEIDEN CONTRACTING, LLC GRUNDY CENTER, IA
i.
i
i
i
Page 46 of 112
RIGHT OF WAY CONSTRUCTION BOND
No. 7900473866
Applicant's Telephone Number: '
KNOW ALL MEN BYTHESE PRESENTS:
That U\, KA/a\, Bcurg& Van Heiden Contracting,
of . Grundy Center A .
Street City State
aaPrincipal, and Nationwide Mutual Insurance Company of
Des Moines V\ .
as Surety, are held and firmly bound unto the City of Waterloo, Black Hawk County, Iowa, in the penal
sum of FIFTEEN THOUSAND DOLLARS ($15,000.00) lawful money of the United States of America,
to the payment of which sum, well and truly to be made, the Principal herein firmly binds (himself)
(herself) (themselves) their heirs, executors and administrators, and the said Surety binds
themselves, their successors, assigns, executors and administrators, jointly and severally, firmly by
these presents.
THE CONDITIONS OF THE ABOVE OBLIGATION ARE SUCH that, by the provisions of the
Ordinances of the City of Waterloo, |mvvo, a Surety Bond in the sum of Fifteen Thousand Oo||ana
/$15.000.00\ must be filed with the City Clerk/Auditor of the City of Waterloo, |ovva, before one may
engage in construction, reconstruction or excavation in the public right of way in said City.
NOW, THEREFORE, if the b bounden Bezird6LVaoHcido Contracting,LLC of
GrundX Center 1A will faithfully per-form any and all duties
and abide by any and all regulations required by said Ordinances regulating the construction,
reconstruction and excavation projects within said City; and if (he), (she), (they) will promptly pay to
said City any and all sums and amounts due or that may become due or owing by reason of or Linder
said Ordinances; and if (he), (she), (they) will pay all fines imposed upon (Nnn). (her), (!Uern), ora
violation of said Ordinances occurring during the life of this bond; and if (he), (mho)' (they) will
indemnify and keep the City harmless from all liability for any accident and/or damages arising from
(his), /hgA. (their) doing, protecting Or completing the work, (hen this obligation to be null and void,
otherwise to remain in full force and effect.
The effective date ofthis Bond is May 1. 20 18 ^ through April 30. 2
Witness our hands this 11th dayof October . 2
Beard &Van Heiden Contracting,
PRINCIPAL
PLEASE MAIL TO:
By:
Qh/ of Waterloo, Iowa
Engineering Department Printed Name:
715Mulberry Street
AW
Waterloo, |A 50703 Nationwide 2�mtu ll (�ompany
SURETY
Qp
4174,1 -0
By: �A S -
Updated 1-24-00 \ /
PLEASECOMPLETECHECKLISTONREVERSE �|D� BEFORE �Ut�O8| | | ING BOND.
Page 47 Of 112
i,
NationwiM
Power of Attorney
KNOW ALL MEN BY THESE PRESENTS THAT:
Nationwide Mutual Insurance Company,an Ohio corporation AMCO Insurance Company,an Iowa corporation
National Casualty Company,an Ohio corporation Allied Property and Casualty Insurance Company,an Iowa corporation
hereinafter referred to severally as the"Company'and collectively as"the Companies"does hereby make,constitute and appoint:
Larry D. Slegh
each in their individual capacity,its true and lawful attorney-in-fact,with full power and authority to sign,seal,and execute an its behalf any and all bonds and
undertakings,and other obligatory instruments of similar nature,in penalties not exceeding the sum of
Fifteen Thousand Dollars($15,000.00)
and to bind the Company thereby,as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company;and all acts
of said Attorney pursuant to the authority given are hereby ratified and confirmed.
This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED,that the president,or any vice president be,and each hereby is,authorized and empowered to appoint attorneys-in-fact of the Company,
and to authorize them to execute and deliver on behalf of the Company any and all bonds,forms,applications,memorandums,undertakings,
recognizances,transfers,contracts of indemnity,policies,contracts guaranteeing the fidelity of persons holding positions of public or private trust,and other
writings obligatory in nature that the business of the Company may requ€re;and to modify or revoke,with or without cause,any such appointment or
authority;provided,however,that the authority granted hereby shall in no way limit the authority of other duly authorized agents to sign and countersign any
of said documents on behalf of the Company."
"RESOLVED FURTHER,that such attorneys-in-fact shall have full power and authority to execute and deliver any and all such documents and to bind the
Company subject to the terms and limitations of the power of attorney issued to them,and to affix the seal of the Company thereto;provided,however,that
said seal shall not be necessary for the validity of any such documents."
This power of attorney is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.
Execution of Instruments.Any vice president,any assistant secretary or any assistant treasurer shall have the power and authority to sign or attest all
approved documents,instruments,contracts,or other papers in connection with the operation of the business of the company in addition to the chairman of
the board,the chief executive offer,president,treasurer or secretary;provided,however,the signature of any of them may be printed,engraved,or
stamped on any approved document,contract,instrument,or other papers of the Company.
IN WITNESS WHEREOF,the Company has caused this instrument Jo be ealed4A,1 §=
signature of its officer the I st day of
1�4ay 2017 ,
Antonio Albanese, Vice President of Nationwide Mutual insurance Company, National
.ltutiulrw!¢ep� ,��yloAnrrr°�
Casualty ompany,AMCO Insurance Company,Allied Property and Casualty Insurance Company
rtt� � � wvcurr
f:JEAUr �`* $EAL,;*� ACKNOWLEDGMENT
APF • STATE OF NEW YORK,COUNTY OF NEW YORK:ss
111046,1; Alf`' On this Ist day of May , 20€7 ,before me came the above-named officer for the
Company aforesaid,to me perianally known to be the officer described in and who executed the
��r preceding instrument,and he acknowledged the execution of the same,and being by me duly
1asua jt ♦bcsw>1:rµ1 sworn,deposes and says,that he is the officer of the Company aforesaid,that the seal affixed
o~ cp oTFyCo /,` ouour ��1 hereto is the corporate seal of said Company,and the said corporate seal and his signature were
fn `5 duly affixed and subscribed to said instrument by the authority and direction of said Company.
L704
� SEAL � BARRY T.BASSIS
SAL *.• f' Notary Public,State of New York f
1, kOfilES� �� No.026A4656400
Ohio Qualified � `
�=r u:.�'° rte♦ Quati[ied in New York County Notary Public
Commission Expires April 3f)._2019 My Curnmission Expires
CERTIFICATE April 34,2019
1,Laura B.Guy,Assistant Secretary of the Company,do hereby certify that the foregoing is a full,true and correct copy of the original power of attorney issued
by the Company;that the resolution included thefein is a true and correct transcript from the minutes of the meetings of the boards of directors and the same has
not been revoked or amended in any manner;that said Antonio C.Albanese was on the date of the execution of the foregoing power of attorney the duly elected
officer of the Company,and the corporate seal and his signature as officer were duly affixed and subscribed to the said instrument by the authority of said board
of directors;and the foregoing power of attorney is still in full force and effect.
IN WITNESS WHEREOF, I have hereunto subscribed my name as Assistant Secretary,and affixed the corporate ld Company this 1 tth day of
October . 2018 �T
This power of attorney expires: April 30,2019
Assistant Secretary
B0J 1(05-17)00
Page 48 of 112
CITY OF WATERLOO
Council Communication
Resolution approving the Convention and Visitors Bureau Board recommendations for funding a hotel-motel
mini grant application for the Senior Scratch Bowling Association in the amount of$2,469.
City Council Meeting: 10/22/2018
Prepared: 10/15/2018
REVIEWERS:
Department Reviewer Action Date
llot p/1"✓otet Ddwscre6onary Evei, L-e mini Approved 0/15/2018 tl2-00 PM
Fui):p'ig(..'mrnuTfiltee
ATTACHMENTS:
Description Type
C.ouc- H p e[terr° Cover Merriio
p=3i.tdgen (.'overr- ei :b:w
AppppcarrWrri Cover Verrurro
Resolution approving the Convention and Visitors Bureau Board
SUBJECT: recommendations for funding a hotel-motel mini grant application for the
Senior Scratch Bowling Association in the amount of$2.469.
Submitted by: Submitted By: Tavis Hall, Executive Director of Waterloo Convention&
Visitors Bureau
Recommended Action: Approve Recommendation.
This annual bowling tournament, made up of bowlers of all ages, has been in
Waterloo for years,but without our financial support, they will have to move
Summary Statement: the tournament out-of-town. They've made adjustments with an eye toward
increasing visitor overnights. This year, after some adjusting, they anticipate a
stronger Friday evening showing(during their singles matches).
Page 49 of 112
Council Communication
City Council Meeting: October 8, 2018
Prepared: October 2, 2018
Dept. Head Signature:
Number of Attachments: 1
SUBJECT: Hotel/Motel Tax Mini-Grant Recommendation
Submitted by: Tavis Hall, Experience Waterloo (Waterloo CVB)
Applicant: Senior Scratch Bowling Association
Event: 50/50 Singles, Teams, Doubles Tournament
Dates: November 30 - December 2, 2018
Summary: This annual bowling tournament, made up of bowlers of all
ages, has been in Waterloo for years, but without our financial support,
they will have to move the tournament out-of-town. They've made
adjustments with an eye toward increasing visitor overnights. This year,
after some adjusting, they anticipate a stronger Friday evening showing
(during their singles matches).
Attendance: Over 250 people attending, 85% of which coming from out-
of-county.
Projected room nights 100+ anticipated room nights
Projected economic impact: $129,835
ROI (Economic Impact based on requested funds): With a request of
$2,469, the yield return would be $52.59 per dollar requested.
Request: $2,469 (mini-grant)
Use of funds: The funds will be used to supplement prize money.
Source of Funds: Hotel-Motel Tax Grants
Policy Issue: None
Alternative: Do not fund.
Background Information: This tournament has been in Waterloo for years,
but without this funding they will move the tournament out of town. They
have also added a singles event on Friday, with a goal of increasing hotel
nights.
Page 50 of 112
Entry Fees 13700
Sponsors:
United Beverage 500
Fusion Realtors 100
Berkshire Hathaway One Realty Centre 100
New York Life (Jeff Fitzpatrick) 150
Community 1st National Bank 100
Robert Schaufenbuel (Cedar Rapids) 100
Yaw Auto Salvage (Des Moines) 100
Grants:
Mini 2231
CVB 769
Neon Sign Raffle Tickets 50
Bracket Money SSBA 1100
Total Income 19000
Expenses
Linage (Cadillac XBC) 3524
Tournament Expense (SSBA) 868
Prize Fund 14608
Total Expense 19000
Page 51 of 112
Waterloo Hotel-Motel Tax Grant (Mini Grant) Application
Year-Round(Mini)Grant Applications
-part of the City of Waterloo Hotel-Motel Tax Grant process
The Waterloo Convention&Visitors Bureau (CVB), on behalf of the City of Waterloo, is accepting grant requests
for event-related that will have a positive impact on the tourism industry in Waterloo. Grant requests may be from
either for-profit or non-profit organizations (non-profit must be qualified under IRS Section 501c).
This application is intended for those events that will draw greater than 50%of attendance from outside Black
Hawk County and requests are limited to a maximum of$3,000.
The hotel-motel tax grants have been established to reach the following goals which will be used to score
applications:
The hotel-motel tax grants have been established to reach the following goals:
1. Recognize and support events that have a significant economic impact on Waterloo
2. Support organizations and activities that strengthen the perception of Waterloo
3. Support applications that are clear, complete and well thought-out
Overall scores may be increased when an application demonstrates the following:
• A strong room night impact,with demand generation at a time of need
• New projects OR projects that have significant changes from prior year's event.
Grants meeting either of the above criteria will have scores increased by 0.5 for each.
Applications should specifically show how the event or project brings visitors to Waterloo, both for this event or
project,and in the long-term as well. Grants are not intended to provide long-term or operational support, but are
intended to support marketing and event efforts that help advance the goals above.
The grants are also intended to assist new projects as they begin,especially those that are unable to apply for
funding through the larger grant application process. Those entities receiving funding through a mini-grant should
ensure that they are submitting future applications through the larger grant process.
Grant Requirements:
• Applications for funding must be received at least 60 days in advance of the event occurring.
• Application must score a minimum of 65%to be eligible for funding.
• Applicants MUST have a Federal Employer Identification Number(FEIN) in order to apply.
• Grant funds will be paid only after the project has occurred,and are reimbursement for money spent.
Copies of invoices and proof of payment must be provided.
• Applicants must show matching funds of 50%or more for the project. The grant will fund no more than
50%of the total project cost. Only funds directly involved with the project may be used as match.
Organizational operational funds may not be used to match the grant funds.
o If the total project cost is less than what is provided in this application,the approved grant
payment will be reduced and would fund no more than 50%of total project cost.
• Organizations may apply for a maximum of$3,000.
1
Page 52 of 112
Waterloo Hotel-Motel Tax Grant (Mini Grant) Application
• Funding must be used for the project designated on this application or funding may be forfeited. Any
changes in the project must be approved prior to the project occurring.
• All project printed materials,signage or advertising must contain the words, "#IDigWaterloo" and a logo
provided by the Waterloo CVB.
• All project printed materials,signage or advertising must contain the words, "Sponsored in part by a City
of Waterloo Hotel-Motel Tax Grant" and a logo,which will be provided at the request of the grantee.
• In the event that the event(s) included in an application materially change from the original application,
said application will be re-scored by the Waterloo CVB Board and funding will be adjusted appropriately
based on the revised scoring percentage and how similarly scored applications were funded during the
initial annual funding distribution.
o A material change will be defined as a change to the economic impact of more than 25%.
However, if the economic impact is greater than 25%but less than $50,000, no adjustment will
be made to the award.
Fundable items:
• Advertising and Marketing(Print/Electronic/Billboard)
• Event-Related Capital projects
o Includes purchase of equipment that allows the applicant to operate events more effectively,
draw more out-of-county visitors and have financial benefit to the organization in the long term.
Applicants should show with specific data how the purchase provides a long-term impact on
tourism in Waterloo. .
• Direct mail campaign expenses related to the event/project. Includes materials,design and postage.
• Entertainment related to the event/project
• Honorariums for speakers, officials,etc.
o Travel expenses(including hotel rooms and mileage) may be included as allowable honorarium
payments with prior approval from the Waterloo CVB. Food and beverage costs are not allowed.
• Printed materials that promote visits to the event/project prior to the event occurring
• Prize funds and/or purses
o Prize money paid in cash MUST be acknowledged in writing by recipient(s) in order to qualify for
reimbursement. No exceptions will be allowed.
• Travel Shows
o Funding for booth space and registration fees
• Bid money for events,tournaments,conventions,etc.
• Basic facility rental costs
o Costs such as food/beverage and staff time are not fundable
• Event-related security and safety services
• Marketing and design services
• Transportation to and around Waterloo for the event
Non-Fundable Items:
• New construction, renovation, restoration, installation of new fixtures and other capital projects that are
not event-specific.
• Annual operating expenditures
• Professional services
2
Page 53 of 112
Waterloo Hotel-Motel Tax Grant (Mini Grant) Application
o Includes legal, engineering,accounting,auditing,consulting or other services not expressly listed
as fundable
• Salaries,wages or administrative fees
• Travel expenses of staff and guests not expressly listed as fundable
• Tangible personal property, including but not limited to,copy/fax machines, computer equipment,other
office equipment or furniture, light fixtures, musical instruments, permanent collections and exhibits
• Program books,trophies, medals, plaques, bumper stickers,table tents,shirts, hats, banners,flags,
stationary,etc.
• All food and beverage
• Toll-free phone numbers, in-house postage,or material inventory
• Membership solicitation materials and donations/contributions to sponsors
• Reprinting of current brochures
• Prizes for fundraisers, raffles,or events(including electronics,gift certificates, etc.)
• Interest or reduction of deficits or loans
• Anything contrary to state or federal law or local ordinance
Note:Project-related expenses that are non fundable may be shown as matching funds
General instructions:
Applicants must include one electronic copy of the grant,sent to aaron@travelwaterloo.com. Every effort will be
made to review applications at the CVB Board Meeting immediately following the receipt of all grant materials.
The CVB Board meets monthly on the third Tuesday of the month. All materials should be received by the CVB by
no later than the second Monday of the month for consideration that month.
Note:Awarded grant money will be distributed in full from the City of Waterloo approximately one month
following the recipient's submission of one hard copy and one electronic copy of the completed project
evaluation form for the funded project. Evaluations are to be returned within 30 days of the completion of the
event or project. Failure to provide this final report will result in the delay or loss of grant funds. Failure to
utilize grant funds for the use(s)provided in this grant application may result in funding being disallowed,
reduced or delayed. Use of approved funds for non fundable items will result in funding being disallowed or
reduced.
3
Page 54 of 112
Waterloo Hotel-Motel Tax Grant (Mini Grant) Application
Waterloo Hotel-Motel Tax Year-Round (Mini) Grant Application
Entire application MUST be typed and every question must be answered fully
Total Request: $3000.00 Total Project Cost$20,000,00
1. Contact Information/Background Information
Name&Date of Event/Project:50/50 Singles,Team,Doubles Tournament/November 30th, December 1St&2nd
Name of presenting organization:Senior Scratch Bowling Association/CadillacXBC
Non-Profit Organization: For-Profit Organization: Yes
Check payable to(if different than above)SSBA/Cadillac XBC
FEIN Number 20-4908836
Contact person Rich Eighme
Address 1980 Winston Place
City: Waterloo State: Iowa Zip: 50701
Phone number: 319-239-8148 Email: RnKurban@aol.com
Organization web address www.Iowabowl.com
Please describe your organization. Include information about mission, history,staff,volunteers, etc.? Please also
describe how your organization collaborates with others in the community throughout the year.
We have run this annual bowling tournament for the last 21 years here at Waterloo at Cadillac Lanes/Cadillac
XBC. The team event of this tournament has been held on Saturday with many of the bowlers staying overnight
for the Sunday doubles. Last year we are added a singles event on Friday evening which resulted in an
additional 21 entries,which increased the number of stayovers from Friday to Saturday and then to Sunday.
This season we have pushed the start time for the Friday Singles evert to an hour earlier to allow bowlers from
further away to attend. We feel this should add additional entries. Now with singles,doubles,and team events
bowlers now have a 4th All Events entry.
Is a member of the Waterloo City Council on your Board of Directors? NO
How does your organization market to/reach an audience outside of Black Hawk County?
Entry blanks are sent to each bowling center in Iowa and surrounding states that have participated in the past
tournaments,as well as through the GIBA(Greater Iowa Bowling Association)and the SSBA(Senior Scratch
Bowling Association)
Have hotel-motel tax grants been received for this project previously? YES
If so, please provide a copy of the completed project evaluation form(s)that were turned in for reimbursement.
If so, please provide an explanation for why you are applying outside of the regular grant cycle.
4
Page 55 of 112
Waterloo Hotel-Motel Tax Grant (Mini Grant) Application
Please provide IRS documentation and Board/Management information. Proof of Liability Insurance for the
project/event will be required prior to the event taking place.
2. Please share the following information about your project/event:
a. Please describe the project and specify the goals/expectations.
b. Please describe the mechanism for measuring to see if expectations are met.
3. Based on past history of this event(in Waterloo and/or in other communities)please provide as much specific
information as you can about attendance and hotel use.
a. How many people do you expect to attend? 250+
Of those, how many will be from outside Black Hawk County? 85%
b.What method was used to determine this information? Collecting data from previous years tournaments
c.What will be the mechanism for tracking/measuring attendance? Asking bowlers to fill out a survey upon
checking in to the tournament. How are you adjusting it from the prior year? We will try to get a larger
percentage of bowlers to take part in the survey.
d.What are your expectations for hotel room use in Waterloo? 100+rooms
e. How will you track room use?Survey
f. Do you have room blocks? Rates? We are working with Ben Trueg at the Hampton Inn by Hilton
g.When are rooms typically booked? A few weeks prior to the event
h. How long will people stay? Duration of the tournament
i. How many people stay in a room?2-3
j. Please include event attendance and hotel use history if applicable.Where has the event been held before?
Waterloo Only How many participants/spectators were involved previously? Estimated at 50+
k. For profit entities only: Please describe how this project is different from your normal business and how this
ties into your normal business.This tournament draws a far larger percentage of out of town and out of state
bowlers then normal local tournaments. How is this project tourism-related? As many of the bowlers travel with
family,many of whom seek out other things to do while the tournament is going on as well as after. How much
does this grant funding mean to the success of your event? Part of what drives this tournament is the added
prize money it offers. What are your expectations for attendance with and without grant funding? 185+
I. For event-related capital projects only: Please describe how this ties into your organization's mission,and how
the project allows you to draw additional people to Waterloo.
4. Is this a new project or idea? NO
If yes, please describe, in detail, how this project explores a new idea, new direction, is innovative or a
new project?
5.Are there significant changes to the event/application from previous years? NO
If yes, please describe, in detail,those changes. Examples could include changes in marketing efforts,
expansion of the event schedule,etc.
6. How does your event/project strengthen Waterloo and/or the perception of Waterloo? Waterloo and this
tournament is one of the,if not largest anticipated bowling tournaments in the state. Entries fill up for the
Sunday doubles event more than a month in advance with pre-paid entries. Since there is a maximum number
of entries due to the limited number of lanes CadillacXBC have to offer. There always are several entries on a
waiting list.
5
Page 56 of 112
Waterloo Hotel-Motel Tax Grant (Mini Grant) Application
7. What specific marketing will you be doing outside of Black Hawk County for this event/project? Please specify
locations,audience size,etc. Please provide information about specific media, schedule, costs,etc. mailing entry
blanks and marketing through bowling websites and other internet sites such as Facebook
8. Please fill out the attached budget information (attached Excel file),and provide the following budget snapshot.
Budget information should be as complete as possible. Based on last year 2017
a.Total Income: $19,000.00
b.Total Expense: $19,000.00
c. Net Profit(Loss)for the event: $0
d. Please describe how the requested grant money fits into the overall project. How will the funds be used,and
how would not receiving full funding through this process affect your event? Grant money will be used for added
prize money for the 4 events of the tournament weekend.
e. How will profit(if applicable) be used by the project/organization/business? Event prize money
Additional Information
Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? No
Acknowledgment and Signature
1 have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the information contained in this
application and its attachments is accurate and complete.The Hotel-Motel Tax Grant funds are reimbursement funds for project funding already spent,and are to be used for the express
purpose as stated in the Grant Application.1,the undersigned,know full and well that if this program/project does not transpire,recommendation by the Waterloo Convention and Visitors
Bureau Board of Directors far funding will be withdrawn.My organization will be responsible for refunding any portion of grant funds already received or far covering the costs for portions of
the project that are non-fundable or not stated herein.
Rich Eighme 8/29/2018
Signature of Applicant Date
6
Page 57 of 112
CITY OF WATERLOO
Council Communication
Resolution approving a Consulting Service Agreement with ShiveHattery Architecture-Engineering in an
amount not to exceed $2,250 for professional consultant services to evaluate the existing interceptor lines, and
authorize the Mayor to execute said document.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
/Quarte Maaruange nueiit ploa tribrrecker, 8leveti Approved 10/17/2018 ... �0.57 AM
t.`Ileuk Office Eveni, 1: eA. nira Approved 10/17/2018 -.09 AM
ATTACHMENTS:
Description Type
Meunrio to Waat floo Mayor an(] (" ty Couurncil Me nio
1)SA S 1 vel IQutta:°rry Backup Maateriaall
Resolution approving a Consulting Service Agreement with ShiveHattery
SUBJECT: Architecture-Engineering in an amount not to exceed 52;250 for professional
consultant services to evaluate the existing interceptor lines; and authorize the
Mayor to execute said document.
Submitted by: Submitted By: Steve Hoambrecker, Waste Management Services Director
Recommended Action: Recommended to approve resolution authorizing agreement with
S hriveflattery
Expenditure Required: $2,250.00
Source of Funds: Sewer funds
Page 58 of 112
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES DEPARTMENT
' 3595 Caston Ave. - Waterloo, IA 59702 - (319) 291-4553
Stege H'oambrecker, Director
October 17, 2018
Memo to Waterloo Mayor and City Council:
Approving Contracts, Red Zone and Shiveatt ry
Demonstration Project, East Interceptor
Background Discussion
Treatment Plant flows directly parallel the respective flows of the Cedar Diver. As the river
flows go up and down, so do the incoming flows to the treatment plant. It is suspected that
there is some level of infiltration/inflow,, (I/I) directly responsible. We have a CIP project to
evaluate both the east and west interceptor sewers on each side of the Cedar River. The east
side interceptor is the suspected potential major area for excessive I/I. We would be using this
demonstration project with reduced pricing to perform that analysis on 2,000 feet in this area.
Ped Zone has a relatively new product, NISI equipment. This equipment provides synchronized
laser, sonar, 12S gas and CCTV. We are getting a reduced cost as this would be a
demonstration project. The engineering firm, Shive Hattery, will be providing a report from this
evaluation.
Depending upon the result, it may be possible to utilize this technology for the entire project,
potentially saving overall project costs.
Recommended tion
It is recommended that the city council approve both the resolution approving the contract
with Meed Zone in the amount of$10,000 along with a separate agreement with Shive r-lattery
providing the report in the amount of$2,250, The funding source will be the sewer funds.
Page 59 of 112
PROFESSIONAL SERVICES AGREE"'MEN'T
ATTN: Steve Hoambrecker
CLIENT: City of Waterloo, IA
Waste Management
715 Mulberry Street
Watedoo, IA 50703
PROJECT: City of Waterloo-Wastewater East/West Interceptor Evaluation
PROJECT LOCATION: Waterloo, [A
DATE OF AGREEMENT: September 27, 2015
PROJECT QESCR1F177()N
Thank you for the opportunity to provide professional consultant services to evaluate your existing
interceptor lines. The evaluation will be limited to approximately 2,000 LF of your overall system, and
conducted as part of a pilot/demo with the robotic equipment of RedZone Robotics (RZ). RZ will
perform Inspection Services with their advanced technology Solutions (separate contract with City of
Waterloo). This pilot/demo inspection, partnered with our engineering solution services, is intended to
be used as a resource as the remaining system is programmed for inspection and evaluation. The
remaining system can be addressed through an amendment at a later date,
SCOPE OF SERVICES
We will provide the following services for the project:
Civil Engineering
These services will consist of the following tasks:
AA)Alternatives Analysis and Supplier Recommendation Services
1) Initiation of discussions with Interceptor inspection service providers that specialize in River
Stage IM such as has been experienced by the City of Waterloo, IA, ( CoMpleted )
2) Solicitation of budgetary price and delivery proposals from those service providers judged to
be most capable and cost-effective, ( Cornpleted )
3) Meetings with City Staff to discuss best candidate areas for trial inspections as well as
budgetary proposals to finally determine the most prudent path forward. ( CoMpleted
4) Coordinate the delivery of an actionable proposal from RZ to City of Waterloo.
BB) RedZone (RZ) Robotic Inspection Pilot Services
1. Pilot coordination with the City, RZ, and other nearby Cities interested in the technology.
2. Coordinate and provide onsite representation, coordination, and supervision during the RZ
Inspection.
Rqed 2M9111/10/035
;hp"e HoT�'fy 6 P0 I,d,g Kqmh,IA 1 P'��VAf ' �,m ;P)"M 1 ,hf haUerv; )If,
Page 60 of 112
Page 2 oat.
3, Review electronic and hard copy data from the Rai Inspection results, and deliver fully
reviewed (QA/QC) RZ data to the City.
4, Shive-Hattery to review and analyze Redzone Robotics information, and provide final report
with recommendations to the City.
5. Development of written budgetary proposals should the project expand beyond the 2000 LF
pilot/demo to the full length of the interceptor lines (approx. 20,000 LF)
CLIENT RESPONSIBILITIES
It will be your responsibility to provide the following:.
1, Identify a Project Representative with full authority to act on behalf of the Client with respect to
this project. The Client Project Representative shall render decisions in a timely manner in
order to avoid delays of Shive-Hattery's services,
2. Legal, accounting, and insurance counseling services or other consultants, including
geotechnical, or vendors that may be necessary, The Client shall coordinate these services
with those services provided by Shive-Hattery.
3, Provide to Shive-Hattery any available drawings, survey plats, testing data and reports related
to the project, either hard copy or electronic media. Electronic media is preferred.
4. Unless specifically included in the Scope of Services to be provided by Shive-Hattery, the
Client shall furnish tests, inspections, permits and reports required by law, regulation or code
including but not limited to hazardous materials, structural, mechanical, chemical, air pollution
and water pollution tests.
SCHEDULE
We will begin our,services upon receipt of this Agreement executed by you which will serve as a notice
to proceed.
COMPENSAVON
Wastewater EastMest Interceptor Evaluation Fixed Fee $2,000 $250 $2,250
ESTIMATED TOTAL $2,000 $250 $2,250
EegL
Typg
• Fixed Fee-We will provide the Scope of Services for the fee amounts listed above.
E
J�x ns e�s
Estimated amount-The estimated expense amounts above will be reimbursed in accordance
with our Reimbursable Expense Fee Schedule in effect at the time that the expense is incurred.
We will not exceed the amounts without your prior authorization.
See attached Standard Hourly and Expense Fee Schedule.
The terms of this proposal are valid for 30 days from the date of this proposal.
I" z
liojed218M�-'/M/035 I SepefnberM 2018 SH1VB--[A'T
Page 61 of 112
�Iage,3 of 7
ADDITIONAL SERVICES
Unless specifically stated in the Scope of Services, any resilient design related services including areas
of resistance, reliability and redundancy (i,e, flood protection, storm/tornado shelter, emergency
generators, utility backup, etc,) are not included in this proposal.
The following are additional services you may require for Your project. We can provide these services
but they are not part of this proposal at this time,
1, Services outside of those stated above and to include the remaining system.
OTHERTER
MS
STANDARD TERMS AND CONDITIONS
Copyright(P)Shive-Hattery March 2016
PARTIES
"S-H"shall mean Sriive-i-lattery, Inc.,Shive-Hattery A/E Services,P,C,, or Design Organization,a Division of Shive-1-iattery, Inc.
"CLIENT'shM mean the person or entity executing this Agreement with"S-H"
LIMITATION OF LIABILITY AND WAIVER OF CERTAIN DAMAGES
The CLIENT agrees,to the fullest extent of the law,to limit the liability of S-H, its officers,directors,shareholders,
employees,agents,subconsultants,affiliated companies,and any of them,to the CLIENT and any person or entity
claiming by or through the CLIENT,for any and all claims,damages,liabilities,losses,costs,and expenses including
reasonable attorneys'fees,experts'fees, or any other legal costs , in any way related to the Project or Agreement from
any cause(s) to an amount that shall not exceed the compensation received by S-H under the agreement or fifty
thousand dollars($60,000),whichever is greater.The parties intend that this limitation of liability apply to any and all
liability or cause of action,claim,theory of recovery,or remedy however alleged or arising,including but not limited to
negligence,errors or omissions,strict liability,breach of contract or warranty,express, implied or equitable indemnity
and all other claims,which except for the limitation of liability above,the CLIENT waives.
CLIENT hereby releases S-H,its officers,directors,shareholders,employees,agents,subconsultants,affiliated
companies,and any of them,and none shall be liable to the CLIENT for consequential,special,exemplary,punitive,
indirect or incidental losses or damages,including but riot limited to loss of use,loss of product,cost of capital,loss of
goodwill,lost revenues or loss of profit,interruption of business,down time costs,loss of data,cost of cover,or
governmental penalties or fines.
INDEMNIFICATION
Subject to the limitation of liability In this Agreement,S-H agrees to the fullest extent permitted by law,to Indemnify and
hold hanniess the CLIENT, its officers,directors,shareholders,employees,contractors,subcontractors and consultants
against all claims,damages,liabilities,losses or costs,including reasonable attorneys'fees,experts'fees,or other legal
costs to the extent caused by S-H's negligent performance of service under this Agreement and that of its officers,
directors,shareholders,and employees.
The CLIENT agrees to the fullest extent permitted by law,to Indemnify and hold harmless S-H,its officers,directors,
shareholders,employees,agents,,subconsultants,and affiliated companies against all damages,liabilities,losses,
costs,and expenses including, reasonable attorneys'fees,expert's fees,and any other legal costs to the extent caused
by the acts or omissions of the CLIENT,its employees,agents,contractors,subcontractors,consultants or anyone for
whom the CLIENT Is legally llabW
HAZARDOUS MATERIALS -INDEMNIFICATION
To the fullest extent permitted by law,CLIENT agrees to defend,indemnify,and hold S-H,its officers,directors,
shareholders,employees,agents,consultants and affiliated companies,and any of them harmless from and against any
and all claims,liabilities,losses,costs, or expenses Including reasonable attorney's fees,experts'fees and any other
legal costs (including without limitation damages to property,Injuries or death to persons,fines,or penalties),arising
out of,or resulting from the discharge,escape,release,or saturation of smoke,vapors,soot,fumes,acids,alkalies,toxic
chemicals,liquids,gases,polychlorinated biphenyl, petroleum contarninants spores,biological toxins,or any other
materials,irritants,contaminants,or pollutants in or into the atmosphere,or on,onto,upon,in,or into the surface or
subsurface of soil,water,or watercourses,objects,or any tangible or intangible matter,whether sudden or not.
Proiect 21829 1 V G 0/035 1 SseII)iembe20, 2018 SH IVEEF-1,44 1
Page 62 of 112
FlaY4 of
STANDARD OF CARE
Services provided by S-ti Linder this Agreement will be performed in a manner consistent with that degree of care and skill
ordinarily exercised by members of the same profession currently practicing under similar circurnstances on projects of similar
size, complexity,and geographic location as that of the Protect. Nothing in this Agreement is intended to create,nor shall it be
construed to create,a fiduciary duty owed by either party to the other party.
BETTERMENT
I he CLIEN I recognizes and expects that certain change orders may be required to be issued as the result in whole or part of
Imprecision,incompleteness,omissions,ambiguities,or inconsistencies in&H's drawings,specifications,and other design,
bidding or construction documentation furnished by S-1-i or,in other professional services performed or furnished by S-H under this
Agreement(herein after in this Betterment section referred to as S-H Documentation). If a required item or COMponent of the
Project is ornitted frorn S-H's DOCUrnentation,the C LIEN T is responsible for,paying all costs required to add such item or
component to the extent that such item or component would have been required and included in the original S-Ft Documentation.
In no event will S-H be responsible for costs or expense that provides betterment or upgrades or enhances the Value of the
Project.
RIGHT OF ENTRY
The CLIENT shall provide for-entry for the employees,agents and Subcontractors of S-f-I and for all necessary, equipment. While
SH shall take reasonable precautions to minimize any damage to property,it is understood by the CIJENI that in the normal
course of the project some damages may occur,the cost of correction of which is riot a part of this Agreement.
PAYMENT
Unless otherwise provided herein,invoices will be prepared in accordance with S-H's standard invoicing practices,then in effect
arid will be submitted to CLIEN I`each month and at the completion of the work on the project. invoices are due and payable upon
receipt by the CLIENT If the CLI ENT does riot nrake payment within thirty(30)days after the date the invoice was mailed to time
CLIENT,then the arnount(s)due S-H shall bear interest due from the date of mailing at the lesser interest rate of 1.5%per rrionth
compounded or the olaXirTIUM interest rate allowed by law. In the event that S-I-I files or takes any action,or incurs any costs, for
the collection of amounts due it from the client,S-H shall be entitled to recover its entire cost for attorney fees and other collection
expenses related to the collection of amounts due it Under this Agreernent. Any failure to comply with this term shall be grounds
for a default termirrafion.
TERMINATION
Either party may terminate this Agreement for convenience or for default by providing written notice to the other party. if file
termination is for default,the non-terminating party may Cure the default before the effective date of the termination and file
termination for default will not be effective 'The termination for convenience and for default, if the default is not cured, shall be
effective seven(7)days after receipt of written notice by the non-terminating party. In the event that this Agreernent is terminated
for Vie convenience of either party or terminated by S-H for the default of the CLIENT,then S-H shall be paid for services
performed to the termination effective date, including reirnbursable expenses due,and termination expenses attributable to the
termination, In the event the CLIENT terminates the Agreement for the default of S-H and S-H does not cure the default,then S-H
shall be paid for services performed to the termination notice date,including reirnbursable expenses due,but shall not be paid for
services perforrned after the termination notice date and shall riot be paid termination expenses 'termination expenses shall
include expenses reasonably incurred by S41 in connection with the termination of the Agreement or services,including,but not
firnited to,closing out Project records,termination of subconsultants and other persons or entities whose services were retained
for the Project,and all other expenses directly resulting frorn file termination.
INFORMATION PROVIDED BY OTHERS
S.1-1 shall indicate to the CUENT the information needed for rendering of services hereunder, The CLIENT shall provide to S H
such information, including electronic riledia,as is available to the CLIENT and the CLIENT's consultants and contractors,and S-
1-4 shall be entitled to rely upon the accuracy and completeness thereof. The CLIENT recognizes trial it is difficult for S-f-I to
assure the accuracy,completeness and sufficiency of such client-furnished information,either because it is provided by others or
because of errors or ornissions which may have occurred in assembling the information the CUENTis providing Accordingly,the
CLIEN F agrees,to the fu[lest extent permitted by law,to indemnify and hold harmless S-H,its officers,directors,shareholders,
employees,agents,subconsultants and affiliated companies,arid any of them, from and against any and all claims,kabilifies,
losses,costs,expenses(including reasonable attorneys'fees,experts'fees,and any other legal costs) for injury or loss arising
or allegedly arising from errors,emissions or inaccuracies in documents or other information provided by file CiJENT.
UNDERGROUND UTILITIES
information for location of underground utilities May C(iffle from the CLIENT,third parties,and/or research pedormed by S.-H or its
subcontractors. S-H will use the standard of care defined in this Agreement in providing this service. The information that S-H
nlust rely on from)var'OUS utilities and other records may be inaccurate or incomplete. Therefore,the CUENT agrees,to the
fullest extent permitted by law,to inderonry and hold harmless S-11,its officers,directors,shareholders,employees agents,
subconsultants,afffliated companies,and any of them for all claims,losses,costs arid damages arising out of the location of
underground utirities provided or any information related to underground utilities by S-H under this Agreement
218291 l I/i 0/035 J SeiAen ibe,u 20, 2018 CEE)"F" FIVE
Page 63 of 112
�"Iage 5(A
CONTRACTOR MATTERS
CLIENT agrees that S-H shall riot be responsible for the acts or ornissions of the CLIENT's contractor,Or subcontractors,their
employees,agent,%,C011SUltantS,suppliers or arising train contractor's or subcontractors'work,their employees,agents,
consultants suppliers or other entities that are responsible for performing work that is not in conformance with the construction
Contract Documents,if any,prepared by S-H under this Agreement.S-H shall riot have responsibility for means,rriethods,
techniques,sequences,arid progress of construction of the contractor,subcontractors,agents,employees,agents,consultants,or
others entities. In addition,CLIEN'r agrees that S-H is riot responsible for safety at the project site and that safety during
construction is for the CLIENT to address in the contract between the CLIEN I and contractor.
SHOP DRAWING REVIEW
if,as part of this Agreement S-H reviews and approves Contractor Submittals,such as shop drawings,product data,samples and
other data,as reqtiired by S-hi,these reviews and approvals shall be only for the limited purpose of checking for conformance with
the design concept and the infOrTnation expressed in the contract docurrients This review shall riot include review of the accuracy
or completeness of details,such as quantities,dimensions,weights Or'gauges,fabrication processes,construction means or
methods,coordination of the work with other trades or construction safety precautions,all of which are the sole responsibility of
the Contractor. S--Ks review shall be conducted with reasonable promptness while allowing sufficient time in S-H's judgment to
permit adequate review. Review of a specific item shall not indicate that S+i has reviewed the entire assembly of Much the itern
is a component. S+i shall not be responsible for any deviations from the contract d0GUQ1entS riot brought to the attention of&H in
writing by the Contractor. S-H shall not be required to review partial submissions or those for which submissions of correlated
items have not been received.
OPINIONS OF PROBABLE COST
If,as part of this Agreement S-I-j is providing opinions of probable construction cost,the CLIENT understands that S-H has no
control over costs or the price of labor,equipment or materials,or over the Contractor's method of pricing,and that S-H's opinions
of probable construction costs are to be made on the basis of:S-F-I's qualifications and experience. S-H makes,no warranty,
expressed or implied,as to the accuracy of such opinions as compared to bid or actual costs
CONSTRUCTION OBSERVATION
If,as part of ihis Agreement S-H is providing construction observation services,S-H shall visit the project at appropriate intervals
during construction to become generally familiar with the progress and quality of the contractors'work and to determine if the work
is proceeding in general accordance with the Contract Docurnents. Unless otherwise specified in the Agreement,the Cl IEN-r has
not retained S-1-4 to make detailed inspections or to provide exhaustive or continuous project review and observation services. S-
H does not guarantee the performance of, arid shall have no responsibility for,the acts or omissions of any contractor,its
subcontractors,ernployees,agents,consultants,suppliers or any other entities furnishing materials or perlOrr'ning any work on the
project.
S-1-i shall advise the CLIENT if S.-H observes that the contractor is not performing in general conformance of Contract Documents,
CLIEN f shall determine if work of contractor should be stopped to resolve any problems.
OTHER SERVICES
'The CLIENT r-nay direct S-FI to provide other services including,but not limited to, any additional services iderififled in S-H's
proposal if S-H agrees to provide these services,then the schedule shall be reasonably adjusted to allow S-1-i to provide these
services. Compensation for such services shall be at S-H's Standard Hourly Fee Schedule in effect at the tirne the work is
performed unless there is a written Amendment to Agreement that contains an alternative compensation provision.
OWNERSHIP&REUSE OF INSTRUMENTS OF SERVICE
All reports,plans,specifications,field data and notes and other documents,Including all dOCLArrients on electronic media,prepared
by S-H as instruments of service shall remain the property of S-H, The CLIENT shall riot reuse or make any modifications to the
plans and specifications without the prior written authorization of S-H, The CLIENT agrees,to the fullest extent permitted by law,
to defend,Indemnify and field harmless S-H its officers,directors,shareholders,employees,agents,subconsultants and affiliated
companies,arid any of thern frorri any and all clairns,losses,costs or damages of any nature whatsoever arising out of,resulting
from or in any way related to any unaLithorized reuse or modifications of the construction documents by the CLlEN r or,any person
or entity that acquires or,obtains the plans and specifications from or through the CLIENT without the written authorization of S-H
DISPUTE RESOLUTION
If a dispute arises between S-Fi and CLIENT,the executives of the parties having authority to resolve the dispute shall meet within
thirty(30)days of the notificafion of the dispute to resolve the dispute. If the dispute is riot resolved within such thirty(30)(Jay time
period,CLIENT and S-H agree to submit to non-binding mediation prior to cornmencernent of any litigation and that non-binding
mediation is a precondition to any litigation. Any costs incurred directly for a mediator,shall be shared eclually between the parties
involved in the mediation,
EXCUSABLE EVENTS
S-H shall not be responsible for any event or circumstance that is beyond the reasonable control of S+i that has a demonstrable
and adverse effect on S-H's ability to perforrri its obligations under this Agreement or S+I's cost arid expense of performing its
obligations under this Agreement(an"Excusable Event"),including without limitation, a change in law or applicable standards,
Sep4ernbor20 20l8 c-si-i iv,c-Lz r" RY
Page 64 of 112
Pagr':"'6 of 7
actions or inactions by a governmental authority,the presence or,encounter of hazardous or toxic materials on the Project,war
(declared or undeclared)or other arn'red conflict,terronsm,sabotage,vandalism,riot or other civil disturbance biockade or
ernbargos,explosion,epidemic,quarantine,strike,lockout,work slowdown or stoppage,accident,act of God,failure of any
governmental or other regulatory authority to act in a tirnely manner,unexcused act or ornission by CLIENT or contractors of any
level (including,without limitation,failure of the CLIENT to furnish timely Information or,approve or disapprove of S-H's services or
work product promptly,delays in the work caused by CLIENT,CLIENT's Suspension,breach or default of this Agreernent,or
delays caused by faulty performance by the CLIEN'T'Orr by contractors of any level) When an Excusable Event occurs,the
CLIENT agrees S-H is riot responsible for damages,nor shall S H be deemed to be in default of this Agreement, and S+1 shall be
entitled to a change order to equitably adjust for S-H's increased time and/or cost to perform its services due to the Excusable
Event
ASSIGNMENT
Neither party to this Agreement shall transfer,sublet or,assign any rights under or interest in this Agreement(including but riot
limited to monies that are due or monies that may be due)without the prior written consent of the other party.
SEVERABILITY,SURVIVAL AND WAIVER
Any provision of this Agreement later field to be unenforceable for any reason shall be deemed void,and all remaining provisions
shall corihnue in full force and effect. All obligations arising prior to the termination of this Agreement and all provisions of this
Agreement allocating responsibility or liability between the CLIENT and S-H shall Survive the completion of the services hereunder
and the termination of this Agreement The failure of a party to insist upon strict compliance of any term hereof shalt/not constitute
a waiver by that party of its rights to insist upon strict compliance at a subsequent date.
GOVERNING LAW
-This Agreement shall be governed pursuant to the laws in the state of the locale of the S-F-I office address written in this
Agreement.
EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of S-H to provide equal employment opportunities for all S-Fi enforces the following acts and amendments as
presented by Federal government or State governments:"T"itle VI I of the Civil Rights Act of 1965,Age Discrimination in
Employment AC F(AREA),Americans With Disabilities Act(ADA), Iowa Civil Rights Act of 1965,and Illinois Human Rights Act
775II.CS 51, S-H will not discriminate against any employee or applicant because of race,creed,color,religion,sex,national
origin,gender identity,sexual orientation,marital status, ancestry,veteran status,or physical or Mental handicap,unless related
to performance of the job with or,without accommodation
COMPLETE AGREEMENT
This Agreement conOtLites the entire and Integrated agreement between the CLIENT and S-H and supersedes all prior
negotiations, representations ions and agreements,whether oral Orr written. If the CLIENT issues a Purchase Order of which this
Agreement becomes a part,the terms of this Agreement shall take precedence in the everit of a conflict of terms.
Flmet 21829 i P/10/03 5 I Seplornbe@20 2018 SHh/B--i,/,gymrri
Page 65 of 112
Pag(,„ 7'of 7
AGRE'EMFFNT
This proposal shall become the Agreement for Services when accepted by both parties, Original,
facsimile, electronic signatures or other electronic acceptance by the parties (and returned to Shive-
Hattery) are deemed acceptable for binding the parties to the Agreement. The Client representative
signing this Agreement warrants that he or she is authorized to enter into this Agreement on behalf of
the Client.
Thank you for considering this proposal. We look forward to working with you. If You have any
questions concerning this proposal, please contact us.
Sincerely,
SHIVE-HATTERY, INC.
Jordan Dreyer, Project Manager
jdreyer@shive-hattery.com
----------
AGRE EMEN7 ACCEPTE-D AND RVI EFS' ALITHORIZED r0 PROCEED
CLIENT: City of Waterloo, IA
BY: TITLE:
(signature)
PRINTED NAME: LATE ACCEPTED:
CC: Tim Wilson, Shive-Hattery, Inc.
Fli oied 2 1�R,291 F/10/031,5 I Seiu�oi nho 20 20 8 SF-fl'VB-14�, 'ER"Y"
Page 66 of 112
STANDARD HOURLY and
REIMBURSABLE EXPENSE FEES SCHEDULES
Effective January 1, 2018 to December 31, 2018
STANDARD HOURLY FEES:
PROFESSIONAL, STAFF: TECHNICAL STAFF:
Grade 1 $ 86.00 Grade 1 $ 60,00
Grade 2 $103.00 Grade 2 $ 74,00
Grade 3 $1116.00 Grade 3 $ 8100
Grade 4 $130.00 Grade 4 $ 91.00
Grade 5 $142.00 Grade 5 $103,00
Grade 6 $155.00 Grade 6 $116.00
Grade 7 $168.00 Grade 7 $130.00
Grade 8 $185.00
Grade 9 $20200
ADMIN STAFF: $ 5900
SURVEY STAFF:
One Person $122.00
Two Person $187.00
Scanning Surveyor $150.00
Surveyor with 2 Scanners $200.00
REIMBURSABLE EXPENSE FEES:
TRAVEL IN-HOUSE SERVICES
Miieage- Car/Truck $0.54/ Mile Drawl n gs/Prints/Plots:
Mileage- Survey Trucks $0.64/ Mile Bond $ .30/Sq.FL
Lodging, Meals Cost+ 10% Mylar $ 75/ Sq,Ft.
Airfare Cost+ 10% Photogloss $ 90/Sq.Ft.
Car Rental Cost + 10% Color Bond $ 60/ Sci.Ft.
Foam Core Mounting $1300
OUTSIDE SERVICES Color Prints:
Computer Services Cost + 10% Letter Size $ 1.00
Aerial Photogrammetry Cost+ 10% Legal and 11 x17 Size $ 2.00
Professional Services Cost+ 10%
Prints/Plots/Photos Cost+ 10%
Deliveries Cost+ 10%
Poject 2 r8291'1004,135 20 2018
Page 67 of 112
CITY OF WATERLOO
Council Communication
Resolution approving a demonstration and a pilot/demo MSI technology inspection with RedZone Robotics
Inc., in an amount not to exceed $10,000.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
/Crile Mauinapernemnt ploauumapurrucker, Slevenn Approved G0/17/2018 .., tl0-57 AM
(.'Ilerlati Offi' ce Evemn, L-eA.mm) Approved 10/17/2018 p AM
ATTACHMENTS:
Description Type
Menlo to Wamtefloo Mayor and ('14y Couuricil Covet Menlo
Ru.apZoyie Bauckuarpb MautterW
Resolution approving a demonstration and a pilot/demo MSI technology
SUBJECT: inspection with RedZone Robotics Inc., in an amount not to exceed
S10,000.
Submitted by: Submitted By: Steve Hoambrecker, Waste Management Services Director
Recommended Action: Approve resolution contract with RedZone for Demonstration Project/East
Interceptor
Expenditure Required: $10,000.00
Source of Funds: Sewer fund
Page 68 of 112
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES DEPARTMENT
' 3595 Caston Ave. - Waterloo, IA 59702 - (319) 291-4553
Stege H'oambrecker, Director
October 17, 2018
Memo to Waterloo Mayor and City Council:
Approving Contracts, Red Zone and Shiveatt ry
Demonstration Project, East Interceptor
Background Discussion
Treatment Plant flows directly parallel the respective flows of the Cedar Diver. As the river
flows go up and down, so do the incoming flows to the treatment plant. It is suspected that
there is some level of infiltration/inflow,, (I/I) directly responsible. We have a CIP project to
evaluate both the east and west interceptor sewers on each side of the Cedar River. The east
side interceptor is the suspected potential major area for excessive I/I. We would be using this
demonstration project with reduced pricing to perform that analysis on 2,000 feet in this area.
Ped Zone has a relatively new product, NISI equipment. This equipment provides synchronized
laser, sonar, 12S gas and CCTV. We are getting a reduced cost as this would be a
demonstration project. The engineering firm, Shive Hattery, will be providing a report from this
evaluation.
Depending upon the result, it may be possible to utilize this technology for the entire project,
potentially saving overall project costs.
Recommended tion
It is recommended that the city council approve both the resolution approving the contract
with Meed Zone in the amount of$10,000 along with a separate agreement with Shive r-lattery
providing the report in the amount of$2,250, The funding source will be the sewer funds.
Page 69 of 112
SESr)ternber 25, 2018
Steve I-loarnbrecker
Waste Managernent
71S Mulberry Street
Waterloo, IA 50703
RE: PILOT/DEMO MSI TECHNOLOGY
Dear Steve,
RedZone Robotics thanks YOU for the opportunity to provide our service to the City of Waterloo,
IA, We are providing pricing at a reduced rate for an anticipated total scope of approximately
2,000 LF of 48" RCP. We will utilize the appropriate MSI equipment to perform the inspection,
This technology will provide synchronized laser, sonar, 1-12S Gas and CCTV for the entire scope of
the project based on flow and pipe conditions. Typically, the asset we would use for this project
is one of our profiling units (typical cost is$6.SO-$8.00 per LF). For this project we will be utilizing
our Responder unit (typical cost $7.00-$10.00 per LF). Because we are doing this project in
conjunction with a project in Minnesota, we can waive the mobilization cost for this
demonstration. We will be targeting the Week of October 29, 2018 to complete the inspection.
Mobilization I N/A $5,000.00 included
.......... ......................................................... ------------------------
Sanitary Sewer Inspection --MSI 2,000 48" $5.00 $10,000.00
..........
TOTAI $10,000.00
• All Traffic Control, flow control, bypassing, permitting or notifications to be responsibility
of City of Waterloo and coordinated in advance. Redzone can provide pricing for this
additional work as requested,
• Any permitting to be supplied by City of Waterloo
• RedZone has no bonding reqUirernents or' work hour restrictions,
• RedZone to provide a PACP Oatabase to be COnfigUred to import into GIS
• Invoices Due Net 30
Thank you again for the business, Should you have any questions please feel free to call me at
847-778-4453.
Sincerely,
Tim Graeb
Regional Business Development Manager
ReclZone Robotics, Inc.
1 .ed'Zone Robotics, to
V I4 2%} 1%,-fl�A'6 A IMO
P,ukugh'
moll N�fth..Ikh- 'age 70 of 112
CITY OF WATERLOO
Council Communication
Resolution approving termination of Planergy Ground Lease Agreement dated January 2, 2007, and authorize
the Mayor and City Clerk to execute said document.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
/Crile Maumna eummemmt l loaumm�lmrru cker, Slevenn Approved G 0/17/2018 ... tl 0.58 AM
t.`11erlati t ffi' ce Evemn, l:.ur mmmu Approved 10/17/201 B :15 AM
ATTACHMENTS:
Description Type
Meamnm to Wamtefloo Mayor and ("icy Couuricil Covet Menlo
1) iruerp,y eii-rnuirua flo np;rmrn'l.e np Bauckuarpm MautterW
Resolution approving termination of Planergy Ground Lease Agreement
SUBJECT: dated Januar,. 2007. and authorize the Mayor and City Clerk to execute
said document.
Submitted by: Submitted By: Steve Hoambrecker, Waste Management Services Director
Recommended Action: Recommend approval of resolution approving the ground lease termination.
Page 71 of 112
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES DEPARTMENT
3505 Caston Ave. Waterloo, IA 50702 • (319) 201-4553
Steve Hoambrecker, Director � 1�
October 17, 2018
Memo to Waterloo Mayor and CityCouncil:
E: Approving Termination Agreement, Planergy
Background Discussion
The City of Waterloo entered into a Ground Lease agreement with Planergy Waterloo, LLC
dated January 2, 2007. Planer ;y has since ceased operations and removed respective
equipment. The attached agreement formally terminates the ground lease agreement.
Recommended ction
It is recommended that the city council approve the resolution approving the ground lease
termination.
Page 72 of 112
GROUND LEASE TERMINATION AGREEMENT
This Agreement is entered into as of October , 2019 in connection with termination of the
Ground Lease dated January 2, 2007 between the City of Waterloo, Iowa ("Landlord") and
Planer-gy Waterloo, LLC, an Iowa limited liability company ("Tenant").
Agrggfligni
1. Tenant has removed its equipment, except for two 8,000-gallon stainless steel
tanks ("tanks") and the concrete pad used to hold the equipment, Tenant hereby donates the
tanks, as is and where is, to the Landlord. Tenant will leave the existing concrete pad and
surrounding rock intact, Tenant will also cover the iron sponge laydown area with 2 inches of
black dirt and grass seed by November 1, 2018. Landlord agrees that such actions by Tenant
will satisfy Tenant's obligations under paragraph 6(c) of the Ground Lease.
2. Tenant also agrees to transfer ownership of the server, keyboard, mouse, LED
screen and Netgear Prosafe VPN all associated with the data gathering, storage and report
transmission of the lagoon gas meter sold to the Landlord. Landlord agrees to accept the
transfer of the existing Mediacom internet account from Tenant to operate the server and
equipment. Tenant certifies that the Mediacom account is paid up as of the date hereof.
1 The Ground Lease is hereby terminated.
4, This Agreement is binding on the parties and their respective successors and
assigns. This Agreement may be signed in multiple counterparts, all of which together shall
constitute a single iinstrument.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly
authorized representatives as of the date first set forth above.
LANDLORD TENANT
CITY OF WATERLOO, IOWA PLANERGY WATERLOO, LLC
By: By:
Quentin Hart, Mayor John Sprangers, Manager
Attest:
Kelley Felchle, City Clerk
Page 73 of 112
CITY OF WATERLOO
Council Communication
Resolution approving Acquisition Contract with M and G Capital, LLC to acquire 500 square feet of right-of-
way for University Avenue for$1,070, and approving a temporary easement agreement with M and G Capital,
LLC in the amount of$2,512.79, located at 3727-3731 University Avenue, in conjunction with the University
Avenue reconstruction Phase II project, and authorize the Mayor to execute said documents.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
11 k unrn'iig& Zornir'ig Sd roeder, . .rpc Approved 10/1`x/2018 .., p 0.50 AM
t.`Ilerp Off-we Eveam, L-eA.um Approved 10/1`x/2018 .... p p:p 3 AM
ATTACHMENTS:
Description Type
.capuuiQuit:paarn Contract Backup Mautcriaall
Fci-npura7raairy p,aa4:uenu .°rnt Backup Mate-daall
Resolution approving Acquisition Contract with M and G Capital; LLC to
acquire 500 square feet of right-of-way for University Avenue for 51,070, and
SUBJECT: approving a temporary easement agreement with M and G Capital, LLC in
the amount of 52,512.79, located at 3727-3731 University Avenue, in
conjunction with the University Avenue reconstruction Phase II project, and
authorize the Mayor to execute said documents.
Submitted by: Submitted By:Aric Schroeder. City Planner
Recommended Action: Approval
The City of Waterloo is preparing to reconstruct the second phase
of University Avenue, which involves the need for approximately 20
temporary easements, one permanent easement, and one fee title
acquisition needed to complete the project. The offer price was based on
Summary Statement: 120% on the assessed value of the property, multiplied by 10% for
temporary easements because they are only a temporary(during
construction). This transmittal includes 1 temporary easement and one fee
title acquisition. Staff continues negotiations with remaining property owners
where acquisitions are needed for the project.
Expenditure Required: $3,582.79
Source of Funds: Transfer of Jurisdiction funds from the State of Iowa
Policy Issue: Acquisition for street reconstruction
Alternative: N/A
Page 74 of 112
DESCRIPTION:ACQUISITION PROJECT PARCEL 120
COUNTY PARCEL"V"
COMMENCING AT THE INTERSECTION OF THE PRESENT
WEST RIGHT-OF-WAY LINE OF TUNIS DRIVE AND THE
PRESENT SOUTHERLY RIGHT-OF-WAY LINE OF UNIVERSITY
AVENUE (FORMER U.S. HIGHWAY NO. 218)AS ESTABLISHED
BY DEED 489, PAGE 457, AT 136.00 FEET NORMALLY DISTANT
FROM AND SOUTHWESTERLY OF THE CENTERLINE OF SAID
FORMER U.S. HIGHWAY NO. 218,ALSO BEING THE
NORTHEASTERLY CORNER OF PARCEL"H" THAT IS SHOWN
ON A PLAT OF SURVEY THAT IS RECORDED IN
MISCELLANEOUS BOOK 338, PAGE 955, IN THE OFFICE OF
THE BLACK HAWK COUNTY RECORDER; THENCE
NORTHWESTERLY ON THE PRESENT SOUTHERLY RIGHT-OF-
WAY LINE OF UNIVERSITY AVENUE (FORMER U.S. HIGHWAY
NO. 218), ALSO BEING THE NORTHEASTERLY LINE OF SAID
PARCEL"H", BEING A 1010.00-FOOT RADIUS CURVE CONCAVE
S 0 UT HWE S T ERLY AND HAVING A 85.52-FOOT (85.51-FOOT
RECORD) LONG CHORD BEARING NORTH 74° (DEGREES) 31'
(MINUTES) 24"(SECONDS) WEST (ASSUMED BEARING FOR
THE PURPOSE OF THIS DESCRIPTION), 85.54 FEET (85.54
FEET RECORD); THENCE NORTH 74°41'25"WEST ON THE
PRESENT SOUTHERLY RIGHT-OF-WAY LINE OF UNIVERSITY
AVENUE (FORMER U.S. HIGHWAY NO. 218),ALSO BEING THE
Legal Descriptions: NORTHEASTERLY LINE OF SAID PARCEL"H", 60.08 FEET (60.11
FEET RECORD) TO THE NORTHWESTERLY CORNER OF SAID
PARCEL"H'; THENCE NORTH 74°59'47" WEST ON THE
PRESENT SOUTHERLY RIGHT-OF-WAY LINE OF UNIVERSITY
AVENUE (FORMER U.S. HIGHWAY NO. 218),ALSO BEING THE
NORTHEASTERLY LINE OF PARCEL"D" THAT IS SHOWN ON
A PLAT OF SURVEY THAT IS RECORDED IN MISCELLANEOUS
BOOK 317, PAGE 770, IN THE OFFICE OF THE BLACK HAWK
COUNTY RECORDER, 53.15 FEET (53.15 FEET RECORD);
THENCE NORTH 15011'36"EAST ON THE PRESENT
SOUTHERLY RIGHT-OF-WAY LINE OF UNIVERSITY AVENUE
(FORMER U.S. HIGHWAY NO. 218),ALSO BEING THE
NORTHEASTERLY LINE OF SAID PARCEL"D", 65.23 FEET TO
THE POINT OF BEGINNING OF THE PARCEL OF LAND
HEREIN DESCRIBED; THENCE NORTH 59'55'12"WEST, 63.46
FEET TO THE PRESENT SOUTHERLY RIGHT-OF-WAY LINE OF
UNIVERSITY AVENUE (FORMER U.S. HIGHWAY NO. 218),ALSO
BEING THE NORTHEASTERLY LINE OF SAID PARCEL"D';
THENCE SOUTH 74047'28"EAST ON THE PRESENT
SOUTHERLY RIGHT-OF-WAY LINE OF UNIVERSITY AVENUE
(FORMER U.S. HIGHWAY NO. 218),ALSO BEING THE
NORTHEASTERLY LINE OF SAID PARCEL"D", 61.33 FEET;
THENCE SOUTH 15011'36"WEST ON THE PRESENT
SOUTHERLY RIGHT-OF-WAY LINE OF UNIVERSITY AVENUE
(FORMER U.S. HIGHWAY NO. 218),ALSO BEING THE
NORTHEASTERLY LINE OF SAID PARCEL"D", 16.29 FEET TO
Page 75 of 112
THE POINT OF BEGINNING.
CONTAINING 500 SQUARE FEET OR 0.01 ACRE.
Page 76 of 112
ACQUISITION CONTRACT
Parcel No.-12-0
PROJBCT University AyenueRe-c-o-n-s-fr-u-c-f-19-n-P-h-c-ts-e-2—
THIS ACQUISITION CONTRACT(the "Contract")Is made and entered Into as of 2018 by and
between M and G Cqpjtaf LLC.("Seller"),and City of Waterloo, Iowa,("Buyer
1, Seller agrees to sell to Buyer, and Buyer agrees to buy, the following real estate and/or easement interests (the
attached as Exhibit "A"` City of Waterloo, State of Iowa,
"Property"), described as: See plat and legal description aa
which includes any buildings,improvements and other fixtures thereon.
The Property also includes, if applicable, all estates, rights, title and interests, including all easements, and all
advertising devices and the right to erect such devices as are located thereon.
2. Possession of the Property is the essence of this Contract,and Buyer may enter and assume full use and enjoyment of
the premises per the terms of this Contract. Seller hereby grants Buyer the immediate right of access and entry to
the Property for project purposes, Including but not limited to gathering survey and soil data. Seller may surrender
possession of the Property or any part thereof prior to the time at which it has hereinafter agreed to do so, and
agrees to give Buyer ten (10) days notice of Seller's Intention to do so by calling Buyer at (319) 291-4366.
3. The Purchase Price shall be $ 1,070.00 , based on a fee title value of $2,14 per square foot. Of the Purchase Price,
$100.00 is on deposit with the law office of Clark, Butler,Walsh &Hamann,to be held in trust,and the balance of the
Purchase Price shall be due and payable in full at,closing, to be delivered to the Seller upon performance of Seller's
obligations and satisfaction of Buyer's contingencies, if any. If this Contract is not accepted by Seller or if it is
rescinded by Buyer for failure of title or any other reason provided for in this Contract, then the earnest money shall
be returned to Buyer. Any other release of earnest money shall require the written consent of both parties. In
addition to the Purchase Price, if Seller Is eligible for relocation expenses then it shall also receive relocation housing
costs.
4. Possession of the Property shall be delivered to Buyer at closing,which shall occur on or before
as the parties may hereafter agree, but in any event after the approval of title by Buyer and satisfaction or waiver
of contingencies, if any. No later than the closing date, Seller shall remove from the Property all of its personal
property, trash, and debris of any type that is not a structure or a fixture. Within said time Seller shall also remove
all hazardous materials and/or substances from the Property on or above the ground surface, including but not
limited to barrels, cans, or bottles of any kind. Costs incurred by Buyer to remove any items left behind by Seller
shall be set off against moving costs and/or other expenses that Buyer agrees to reimburse to Seller under this
Contract.
5. Seller warrants that there are no tenants on the Property holding under a lease except:
6. This Contract shall apply to and bind the legal successors in interest of the Seller, and Seller agrees to pay oil
encumbrances, claims, liens and assessments against the Property, including all taxes and special assessments
payable until surrender of possession as required by Section 427.2 of the Code of Iowa, and agrees to warrant
merchantable title. Names and addresses of lienholders are:
(a) Black Hawk County,Iowa,for taxes. fbi Unknown until coMpletion of abstract continuation
7. Buyer may include mortgagees, lienholders, encumbrances and taxing authorities as payees on warrants as
contract payment. Seller will furnish and deliver to Buyer an abstract of title continued by Black Hawk County
Abstract Company to a date within thirty (30) days before the closing date, showing merchantable title to the
Property in Seller in conformity with this Contract, Iowa law, and title standards of the Iowa State Bar Association.
Seller agrees to pay the cost of abstract continuation, or creation, as necessary. Seller agrees to obtain court
approval of this Contract, if requested by the Buyer, if title to the Property becomes an asset of any estate, trust,
conservatorship or guardianship. Seller agrees to pay court approval costs and all other costs necessary to transfer
the Property to the Buyer. Seller shall convey the Property to Buyer by warranty deed, free and clear of all liens,
restrictions,and encumbrances except as provided in this Contract.
8. [This paragraph is optional depending on whether relocation expenses are involved.] Moving and relocation
expenses of Seller shall be paid by Buyer, as set forth in this paragraph. Seller will provide to the Buyer a minimum
of two estimates from professional moving companies. In addition, Buyer will reimburse Seller for Its actual
miscellaneous, reasonable closing costs and expenses based on invoices supplied by Seller to Buyer. Any and all
costs incurred by Seller in connection with cleaning up the Property to ready it for closing are not considered
moving or relocation expenses.
ii
Page 77 of 112
9. If the Seller holds tittle to the Property in joint tenancy with full rights of survivorship,and not as tenants in common at
the time of this Contract, Buyer will pay any remaining proceeds to the survivor of that joint tenancy and will accept
title solely from that survivor, provided the joint tenancy has not been destroyed by operation of low or acts of the
Seller.
10, Seller agrees to keep property hazard insurance coverage in force in a minimum amount equal to the Purchase
Price, payable to all parties as their interests may appear, from the date of this Contract until delivery of the deed
andpossession. Buyer shall notify all Insurance companies of this Contract. In case of loss or destruction of part or
all of the Property from causes covered by the insurance, Seller agrees to accept the lump sum payment and to
endorse the proceeds of any such insurance recovery to the Buyer, Seller hereby assigns the proceeds of any such
insurance recovery to the Buyer, and Seller hereby assigns to Buyer any and all of Seller's rights under such insurance
contract.
11. The Seller has agreed to sell the Property to the Buyer. Seller acknowledges if It falls to complete its duties of
its power of eminent domain to acquire the Property,
performance under this Contract, Buyer may exercise
provided that the Property is deemed essential by the City Council to keep the project moving forward, or Buyer
may exercise other remedies available under applicable law. Buyer agrees to cooperate with Seller, at Seller's
request and at no additional cost to Buyer,to have this transaction qualify as an involuntary conversion pursuant to
1033 of the Internal Revenue Code, 1.
12, This Contract shall become effective only upon the occurrence of each of the following two events: (a)
acceptance and approval of the Contract by the City Council of the City of Waterloo,and (b) the environmental
clearance of the Property In accordance with Phase I site assessment and recommended subsequent activities if
the Buyer chooses to perform a Phase 1. In supplementation of the Phase 1, Seller agrees, no later than
to disclose to Buyer all contamination of the Property by hazardous wastes and/or substances of which
Seller has knowledge,
13. This Contract, together with the exhibits and attachments attached hereto, constitutes the entire agreement
between Buyer and Seller, and there is no agreement to do or not to do any act or deed except as specifically
provided herein. This Contract may be modified only in a writing signed by both parties. Time,is of the essence of
this Contract.
WHEREFORE,the parties have entered into this Acquisition Contract as of the date first set forth above.
**NAME**,*-TITLE**, M and G Capital LLC SSN or EIN
[Seller name] SSN or EIN
V
SELLER'S ACKNOWLEDGMENT: ti
STATE OF IOWA, ss:
Acknowledged before me on /61) Z by .,. Of
[as
Seller). J
,�m JANET SAN 130
Cominission Nurnoor
MY TIASSI
ry Public
APPROVAL RECOMMENDED BY:
City Planning Staff (Date)
2
Page 78 of 112
APPROVED BY: ATTEST:
(Mayor) (City Clerk)
DATE APPROVED,
BUYER'S ACKNOWLEDGMENT*
STATE OF IOWA,BLACK HAWKCOUNTY,ss:
Acknowledged before me on by Quentin Hart and Kelley Felchle as Mayor and City Clerk,
respectively,of the City of Waterloo,Iowa,
Notary Public
jz
Page 79 of 112
I
r:
I'
EXHIBIT "A"
is
r
j PREPARED BY:MICHAEL R.FALGE P.L.S.8505 AECOM 501 SYCAMORE STREET,SUITE 222 WATERLOO,IOWA 50703 1-119-232-6531
ACQUISITION PARCEL
ACQUISITION IN THE NAME OF THE CITY OF WATERLOO, IOWA
t
UNIVERSITY AVENUE RECONSTRUCTION — WEST SECTION
PROJECT PARCEL NO. 120
COUNTY PARCEL "V"
OWNER:M & G CAPITAL,LLC
COUNTY PARCEL LETTER "V"
ACQUISITION 500 SQUARE ASSIGNED BY THE BLACK
FEET OR 0.01 ACRE HAWK COUNTY AUDITOR'S
OFFICE ON 10!09/2018
I
�l
is
_ fDeE4 g NtrF fFOR4f
`98g�k.
p4G� NO 2181
CD
ACQUISITION COUNTY Q P.O.B.ACQ. -
PARCEL "V" COUNTY PARCEL "V" Ir
Q
O
END. I/2"ftEBAft/YELLOW
O CAP NO.8033
END. 1/2' REBAR/YELLOW
CAP CAN NOT READ NUMBER
PROJECT PARCEL 120 4i.
0
COUNTY PARCEL "D" COUNTY PARCEL "H"
MISC.BK.317,PAGE 770 MISC.BK.338,PAGE 955 ui
o=
M TWE SOUTH 400'VACATED
MISC.BK.315,PAGE 329
PART OF THE NE 1/4 OF THE SE 1/4 ~
SEC.20,T 89 N,R 13 1V SEE SHEET 2 OF 2 FOR
BEARING/DISTANCE TABLE
AND DESCRIPTION
Location: Part of Parcel"D"that is recorded in Misc.Book 317,Page 770
in the Office of the Black Hawk County Recorded and situated
in part of the Northeast 1/4 of the Southeast 1/4 of Section 20,
Township 89 North,Range 13 West of the 5th P.M.,City of
Waterloo,Black Hawk County,Iowa
Requestor: City of Waterloo,Iowa s
0 50 100 150 200 Proprietor: M&G Capital,LLC
Surveyor: Michael R.Fagle
Company: AECOM
SCALE 501 Sycamore Street,Suite 222,Waterloo,lora,50703
Return To: mike.faele@aecom.com(3191 232.6531
® = FOUND 1/2"REBAR/NO CAP UNLESS OTHERWISE NOTED
b = SET 1/2"REBAR WITH YELLOW PLASTIC CAP NO.8505 DATE SIGNED:OCTOBER W,2018
I hereby certify that thls Lard Surveying
d--t vas prepared by re Or uWder
N dlrett personal stWery lslm a"d
his pint is Anq Isi'Fi Zorcat Sur'v y not a Subdivision of Land ",v
t>,Na a`'a twat t a.a a dory en�rd tand seyor
of State of lora.
Signed Oate s ',"esea pe �Ic HkEL ff.PAULOate
License n"rper 505
Ay I lb—renevai dxte Is Deccrt-31,20 18
Page,or aheefs covered�m by thls seal:
J® i,
SxEE7 I AN
SHEET ! OF 2 OF 2
Page 80 of 112 li'
ACQUISITION PARCEL. -
ACOUISITION IN THE NAME OF THE CITY OF WATERLOO,IOWA
UNIVERSITY AVENUE RECONSTRUCTION — WEST SECTION
PROJECT PARCEL NO. 120
COUNTY PARCEL "V"
OWNER-.M & G CAPITAL,LLC
BEARING/DISTANCE ACQUISITION PROJECT PARCEL 120
(COUNTY PARCEL"V")
1 TO 2 R= 1010.00' L=85.54' 85.54' R
LC- N 74 31 24 " W 85.52' 85.51'R
2 TO 3 N 74 ° 41 ' 25 " W 60.08' 60.11'R
3 TO 4 N 74 59 ' 47 " W 53.15' 53.15'R
4 TO 5 N 15 ° 11 36 E 65.23'
5 TO 6 N 59 ° 55 ` 12 W 63.46'
6 TO 7 S 74 ' 47 ` 28 E 61.33'
7 TO 5 S 15 11 ` 36 W 16.29'
DESCRIPTION;ACQUISITION PROJECT PARCEL 120
COUNTY PARCEL"V"
COMMENCING AT THE INTERSECTION OF THE PRESENT WEST RIGHT—OF—WAY LINE OF TUNIS
DRIVE AND THE PRESENT SOUTHERLY RIGHT-OF-WAY UNE OF UNIVERSITY AVENUE(FORMER
U.S.HIGHWAY NO.218)AS ESTABLISHED BY DEED 489;PAGE 457,AT 136:00 FEET NORMALLY
DISTANT FROM AND SOUTHWESTERLY OF THE CENTERLINE OF SAID FORMER U.S.HIGHWAY
NO.218,ALSO BEING THE NORTHEASTERLY CORNER OF PARCEL"H"THAT IS SHOWN ON A PLAT
OF SURVEY THAT IS RECORDED IN MISCELLANEOUS BOOK 338,PAGE 955,IN THE OFFICE OF THE
BLACK HAWK COUNTY RECORDER;THENCE NORTHWESTERLY ON THE PRESENT SOUTHERLY
RIGHT—OF—WAY LINE OF UNIVERSITY AVENUE(FORMER U-S.HIGHWAY NO.218),ALSO BEING
THE NORTHEASTERLY LINE OF SAID PARCEL"H",BEING A 1010.00—FOOT RADIUS CURVE
CONCAVE SOUTHWESTERLY AND HAVING A 85.52—FOOT(85.51.—FOOT RECORD)LONG CHORD
BEARING NORTH 74°(DEGREES)31'(MINUTES)24"(SECONDS) WEST(ASSUMED BEARING FOR
THE PURPOSE OF THIS DESCRIPTION), 85.54 FEET(85.54 FEET RECORD);THENCE NORTH
74°41'25"WEST ON THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF UNIVERSITY AVENUE
(FORMER U.S.HIGHWAY NO.218),ALSO BEING THE NORTHEASTERLY LINE OF SAID PARCEL"H",
60.08 FEET(60,11 FEET RECORD)TO THE NORTHWESTERLY CORNER OF SAID PARCEL"H";
THENCE NORTH 74°59'47"WEST ON THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF
UNIVERSITY AVENUE(FORMER U.S.HIGHWAY NO.218),ALSO BEING THE NORTHEASTERLY LINE
OF PARCEL"D"THAT IS SHOWN ON A PLAT OF SURVEY THAT IS RECORDED IN MISCELLANEOUS
BOOK 317,PAGE 770,IN THE OFFICE OFTHE BLACK HAWK COUNTY RECORDER,53.15 FEET
(53.15 FEET RECORD);THENCE NORTH 1511'36"EAST ON THE PRESENT SOUTHERLY RIGHT—OF—
WAY LINE OF UNIVERSITY AVENUE(FORMER U.S.HIGHWAY NO.218),ALSO BEING THE
NORTHEASTERLY LINE OF SAID PARCEL"D",65.23 FEET TO THE POINT OF BEGINNING OFTHE
PARCEL OF LAND HEREIN DESCRIBED;THENCE NORTH 59°55'12"WEST,63.46 FFET TO THF
P R ESENT SOUTH ER LY RIGHT—OF—WAY ITNF OF UNIVERSITY AVENUE(FORMER U,S.HIGHWAY N0.
218),ALSO BEING THE NORTHEASTERLY LINE OF SAID PARCEL"D";THENCE SOUTH 74°47'28"
EAST ON THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF UNIVERSITY AVENUE(FORMER U.S.
HIGHWAY NO.218),ALSO BEING THE NORTHEASTERLY LINE OF SAID PARCEL"D",61.33 FEET;
THENCE SOUTH 1S°11'36"WEST ON THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF
UNIVERSITY AVENUE(FORMER U.S.HIGHWAY NO.218),ALSO BEING THE NORTHEASTERLY LINE
OF SAID PARCEL-D-,16.29 FEETTO THE POINT OF BEGINNING,
)
CONTAINING 500 SQUARE FEET OR 0.01 ACRE.
)
)
ACOM
SHEET 2 OF 2
s
Page 81 of 112
i
2
J
3
7�
4
it
7
a
i
yM
S
Yreparcd by Aric Schroeder,City of Waterloo 715 Mulberry Street,Waterloo IA 50703—(319)291.4366
TEMPORARY EASEMENT AGREEMENT
For consideration received, the undersigned does hereby grant and convey unto the City of
Waterloo, Iowa, a temporary easement across the following described property in the City of
Waterloo,Black Hawk County, State of Iowa:
See attached Exhibit
in conjunction with improvements related to the University Avenue Reconstruction Project Phase
l
2,Parcel 120,together with a right of ingress and egress thereon,
i
N
lI
4
I
For & d G C ita1 ,1.,C tr'
By: as "
Its:
Is I,
,l r
.. �N
State of
County ) ss.
Acknowledged before rne} onb
'" for M and G Capital I� C. r..- a'� r' I'
as �"i X46° p
[Seal]
Nit ry Public
JANETSANBORN
Commis 816 1
Commission OO SXPIRES
Iowa MY CML SI .
t
P
l�
ykS
4
I
k
F
1
Page K of 112
i
I
,, Tdrisi �
1 '"�,.? "'77;`""'`/� lrr� Y^rryF "fir,,, it r� lrl � f��v �,<� �ru✓�� ....1/..,,.c.
A�
h,
/ 000i
,rrr;;;;//G, /i a
rro��oo/rr ,pro, ,/oi %
,.,...,.�..��..�., .._
y _�
I�IIII
f If � I J�ri /ff�f � J
f
f IIIIIII II VIII
kI
�� � � f�f,f � � �,i�a lililililil�llllllllllllllllllllllllllllllllll � �
F T /
EE ,�� ��Illu� P l•
i
4 LEGEND
Q, � , TEMPORARY � f
w RIGHT-OF-WAY LINES EASEMENt f
PERM.EASEMENT LINES 2 061 SF
w r
— — TEMP.EASEMENT LINES f PARCEL
0 PERMANENT ACQUISITION rfJ/i 120
a ' f
PERM.UTWLITY EASEMENTff PHASE
n,
TEMPORARY EASEMENT
a
Figure 18
Temporary Easement and
CD
Permanent Acquisition
�
I,o M AND G CAPITAL LLC
a university Avenue Reconstruction
o, ri
Febf , 20118 Iowa DiAsion — Waterloo,Iowa 6052896
Page 83 of 112
CITY OF WATERLOO
Council Communication
Resolution approving a request by the City of Waterloo for the Preliminary Plat of Brock 3rd Addition, a 3-lot
commercial subdivision located northwest of 2010 West Ridgeway Avenue.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
1°lacc:nm'rr)g;& acne ing ilclu'oederc, Axie Approved G 0/17/2018 ... tl 0-56 AM
1.'llerk 1 ffi' ce Evemn, 1: eA.mm: Approved 10/17/2018 :12 AM
ATTACHMENTS:
Description Type
Staff Re.pcmrt Covet Memo
Ovcrrvk',w Map Memo
.crimp Mark:) Cove.r Mcrn-io
P la ("'over Mc:°rn-io
P cfccires ('.'ovc:.r Mc.^aio
1..,c 9ttc^r ftoran Erftgku eer (:.`over Meaio
App lic.aafiorn 1:1acll 1"✓1ate pall
Resolution approving a request by the City of Waterloo for the Preliminary
SUBJECT: Plat of Brock 31d Addition, a 3-lot commercial subdivision located northwest
of 2010 West Ridgeway Avenue.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
Transmitted herewith is for a preliminary plat of Brock 3rd Addition a 3 lot
commercial/industrial subdivision located NW of 2010 West Ridgeway
Avenue. Please find attached to this council transmittal the following items:
• Staff report
• Aerial photograph
• Preliminary Plat
• Legal Description
• Report of City Engineer
The request would not appear to have a negative impact on the
surrounding neighborhood or land use as the area has several new
industrial developments in the area.
The request would not appear to have a negative impact on vehicular or
pedestrian traffic movements in the area. The area is served by West
Ridgeway Avenue, which is classified as a Minor Arterial and Martin Road
Page 84 of 112
which is a local street. Highway 63 is to the east and is classified as a
Principal Arterial.
The Sergeant Road Trail is located to the east along Highway 63. There
are plans to extend the Ridgeway Avenue Trail on the south side of
Ridgeway Avenue.
The area of the proposed plat is zoned "M-2,P"Planned Industrial
District and was rezoned from"U-1"Unclassified on June 3rd, 2004
Ordinance 3682. Surrounding land uses and their zoning are as follows:
North— Leonard Katoski Greenbelt, zoned"A-1"Agricultural District.
South— Denso International, Kwik Star and Ridgeway Avenue zoned "M-
2,P"Planned Industrial District.
East— Commercial Businesses zoned "M-1: Light Industrial District.
West— Daycare facility under construction and soccer fields, zoned "B-
P"Business Park District and the Leonard Katoski Greenbelt zoned "A-
1"Agricultural District.
Commercial buildings built between 1990 and 2018.
No buffers would be required as a part of this plat request.
A drainage plan will need to be submitted to Engineering when buildings
are constructed. A drainage way is shown between Lot 02 and Lot 03
which should not be filled in or developed upon.
Portions of the property are located within a Special Flood Hazard Area
as indicated by the Federal Insurance Administration's Flood Insurance
Rate Map, Community Number 190025 and Panel Number 0282F, dated
July 18, 2011. Portions of three lots are in Zone A: 100 year Floodplain,
and Zone X: 500 year Floodplain. All buildings built within Zone A will
need to be built I' above base flood elevation.
The nearest schools are Lou Henry Elementary located 1.90 miles to the
southeast, Central Middle School located 1.5 miles to the north and West
High School located 2.37 miles to the east.
The Katoski Greenbelt is located to the west and north of the proposed
plat.
A new sanitary sewer will be extended from the east to serve the lots in the
plat.
There is also an 8" Sanitary Sewer located along the southern part of Lot
03 north of Ridgeway Ave.
There is 16"Water Main along Martin Road and a 20"Water Main on the
south side of Ridgeway Avenue.
A natural gas line is also located in Ridgeway Avenue.
The Future Land Use Map designates this area as Industrial. The
proposed plat conforms to the Future Land Use Map and Comprehensive
Plan.
The preliminary plat consists of 3 lots and two tracts containing a total of
Summary Statement: 38.55 acres of land which is located northwest of 2010 West Ridgeway
Avenue. The lots are 5.82, 10.65 and 12.91 respectively. The two tracts are
0.58 acres and 8.58 acres. A drainage easement is shown on the east side
of Lot 03 and the west side of Lot 02. Tract A will be for drainage and
detention but do not know what Tract B is for.
During Tech Review it was noted that Lot 03 and Tract A needs to show
the new sanitary sewer line that was extended along Ridgeway to service
the day care to the west and an easement for the line along with the storm
sewer outlet and easement at the new Kwik Star blending station. Plats
Page 85 of 112
normally show adjacent unplatted land but are not required.
The preliminary plat shows the legal description, existing topography
contours, property lines, dates, north arrow, scale, sanitary sewer
proposed location, water systems locations, adjoining subdivisions, size of
the existing lots, and street surfacing. The plat does not include building
setback lines,proposed contours or grading plan. The Planning,
Programming and Zoning Commission can make their recommendation
without these items but it cannot be submitted to city council for approval
until they are added to the plat.
At their October 2, 2018 the Planning, Programming and Zoning
Commission recommended the approval of the Preliminary Plat of Brock
3rd Addition 5-0.
Therefore, staff recommends that the Preliminary Plat for Brock Third
Addition be approved for the following reasons:
1. The plat should not have a negative impact on the surrounding
area.
2. The plat should not have a negative impact on traffic conditions
in the area.
3. The plat will create an additional infill development site in the
Primary Growth Area.
And with the following condition(s):
1. That the plat is updated and additional documents are submitted
as required by staff before the request is sent to City Council.
2. That all buildings built in areas that are in Zone A: 100 Year
Floodplain be built V above the base flood elevation.
Expenditure Required: None
Page 86 of 112
Source of Funds: N/A
Policy Issue: Land Use and Economic Development, policies 1, 3 and 4.
Alternative: N/A
Background Information: N/A
Legal Descriptions: See attached Plat
Page 87 of 112
October 2nd,2018
REQUEST: Request by the City of Waterloo for the Preliminary Plat of Brock 3rd
Addition, a 3-lot commercial subdivision located northwest of 2010
West Ridgeway Avenue.
APPLICANT: City of Waterloo, 715 Mulberry, Waterloo, IA 50703
GENERAL The applicant is requesting to plat the property in question for the
DESCRIPTION: purposes of creating a 3-lot commercial subdivision, located
northwest of 2010 West Ridgeway Avenue.
IMPACT ON The request would not appear to have a negative impact on the
NEIGHBORHOOD & surrounding neighborhood or land use as the area has several new
SURROUNDING industrial developments in the area.
LAND USE:
VEHICULAR & The request would not appear to have a negative impact on
PEDESTRIAN vehicular or pedestrian traffic movements in the area. The area is
TRAFFIC served by West Ridgeway Avenue, which is classified as a Minor
CONDITIONS: Arterial and Martin Road which is a local street. Highway 63 is to
the east and is classified as a Principal Arterial.
RELATIONSHIP TO The Sergeant Road Trail is located to the east along Highway 63.
RECREATIONAL There are plans to extend the Ridgeway Avenue Trail on the south
TRAIL PLAN AND side of Ridgeway Avenue.
COMPLETE STREETS
POLICY:
ZONING HISTORY The area of the proposed plat is zoned "M-2,P" Planned Industrial
FOR SITE AND District and was rezoned from "U-1" Unclassified on June 3rd, 2004
IMMEDIATE VICINITY: Ordinance 3682. Surrounding land uses and their zoning are as
follows:
North — Leonard Katoski Greenbelt, zoned "A-1"Agricultural
District.
South — Denso International, Kwik Star and Ridgeway Avenue
zoned "M-2,P" Planned Industrial District.
East — Commercial Businesses zoned "M-1: Light Industrial
District.
West — Daycare facility under construction and soccer fields, zoned
"B-P" Business Park District and the Leonard Katoski Greenbelt
zoned "A-1"Agricultural District.
DEVELOPMENT Commercial buildings built between 1990 and 2018.
HISTORY:
BUFFERS/ No buffers would be required as a part of this plat request.
SCREENING
REQUIRED:
DRAINAGE: Adrainage plan will need to be submitted to Engineering when
buildings are constructed. A drainage way is shown between Lot 02
and Lot 03 which should not be filled in or developed upon.
NW of 2010 Ridgeway Avenue—Pre Plat Brock 3`d Addition PePg@P88f 6f 112
October 2nd,2018
FLOODPLAIN: Portions of the property are located within a Special Flood Hazard
Area as indicated by the Federal Insurance Administration's Flood
Insurance Rate Map, Community Number 190025 and Panel
Number 0282F, dated July 18, 2011. Portions of three lots are in
Zone A: 100 year Floodplain, and Zone X: 500 year Floodplain. All
buildings built within Zone A will need to be built V above base
flood elevation.
PUBLIC /OPEN The nearest schools are Lou Henry Elementary located 1.90 miles
SPACES/ SCHOOLS: to the southeast, Central Middle School located 1.5 miles to the
north and West High School located 2.37 miles to the east.
The Katoski Greenbelt is located to the west and north of the
proposed plat.
UTILITIES: WATER, A new sanitary sewer will be extended from the east to serve the
SANITARY SEWER, lots in the plat.
STORM SEWER, ETC: There is also an 8" Sanitary Sewer located along the southern part
of Lot 03 north of Ridgeway Ave.
There is 16" Water Main along Martin Road and a 20" Water Main
on the south side of Ridgeway Avenue.
A natural gas line is also located in Ridgeway Avenue.
RELATIONSHIP TO The Future Land Use Map designates this area as Industrial. The
COMPREHENSIVE proposed plat conforms to the Future Land Use Map and
LAND USE PLAN: Comprehensive Plan.
STAFF ANALYSIS — The preliminary plat consists of 3 lots and two tracts containing a
ZONING total of 38.55 acres of land which is located northwest of 2010
ORDINANCE: West Ridgeway Avenue. The lots are 5.82, 10.65 and 12.91
respectively. The two tracts are 0.58 acres and 8.58 acres. A
drainage easement is shown on the east side of Lot 03 and the
west side of Lot 02. Tract Awill be for drainage and detention but
do not know what Tract B is for.
During Tech Review it was noted that Lot 03 and Tract A needs to
show the new sanitary sewer line that was extended along
Ridgeway to service the day care to the west and an easement for
the line along with the storm sewer outlet and easement at the new
Kwik Star blending station. Plats normally show adjacent unplatted
land but are not required.
STAFF ANALYSIS — The preliminary plat shows the legal description, existing
SUBDIVISION topography contours, property lines, dates, north arrow, scale,
ORDINANCE: sanitary sewer proposed location, water systems locations,
adjoining subdivisions, size of the existing lots, and street
surfacing. The plat does not include building setback lines,
proposed contours or grading plan. The Planning, Programming
and Zoning Commission can make their recommendation without
these items but it cannot be submitted to city council for approval
until they are added to the plat.
NW of 2010 Ridgeway Avenue—Pre Plat Brock 3`d Addition PePg@P89f 6f 112
October 2nd,2018
STAFF Therefore, staff recommends that the Preliminary Plat for Brock
RECOMMENDATION: Third Addition be approved for the following reasons:
1. The plat should not have a negative impact on the
surrounding area.
2. The plat should not have a negative impact on traffic
conditions in the area.
3. The plat will create an additional infill development site in the
Primary Growth Area.
And with the following condition(s):
1. That the plat is updated and additional documents are
submitted as required by staff before the request is sent to
City Council.
2. That all buildings built in areas that are in Zone A: 100 Year
Floodplain be built V above the base flood elevation.
NW of 2010 Ridgeway Avenue—Pre Plat Brock 3rd Addition PePOW 9®f 6f 112
City of Waterloo Planning, Programming and Zoning Commission
October 2, 2018
t_Creek
Bdcce/'`� ccu�k Greenbelt
eek Like
„�- 3
R—
f„ d
MR—R
MA TIN RD
APRILST
r R-2 °F
Q � 9
MAY ST O LU u
(D ¢ L
Y �
m
„t
M-1 �p JANE ST
A-1 zj —
F R 2,C—Z R-3;C—Z
M-2,
63 R-4 R-3
C—P
=' C-2
a
W.RIDGEWAY AVE
R-4,C—Z "n
j0 ATHENS DR J R-3 w� F
a
A-1
IT 100%,oa
p B-P PP
R-4 e� ➢ A
CYCLONE DR
y R-4
o
1:) �.
oR M-1 FT
T..... �uu' QUAIL PL.
LU TITAN TRAIL R-4,
R—P
INE VIEW PL
M-2,P R-1
R-4
T.FyG RsT
R-3 N
A-1 N
M-1 c
A-1 W <�
N NW of 2oio Ridgeway Avenue
W E Preliminary and Final Plat Request
s„ City of Waterloo
1,000 500 0 1,000 � �
Fee[ Page 91 of 112
City of Waterloo Planning, Programming and Zoning Commission
October 3, 2018
P
Aim
Y..
w
t,
k,
i
f i
r / /
I
V
Area to be Platted /
/
'�: �//1l/1✓����� / '/ �/ r/� i �� i y�'( rtY � i�rjlj,�Vl�If"ri lru, �� :.
r
r� � i1 r ( d✓ � P'�// I ��. �irar f � � lkr�/
UU1�rrf .rr� ✓ r r �. � ,r �
��� r / �`r Y/'�l 7r r r r/ ✓ 1
fr rrV ✓ /i}sl r r /r r r �� iP
� irr rYr/i 1� rf rjrrrL 'r r ' / / rr y � `✓ V R���(,4� i�l��
r' G
;11 r1Y vil ail✓r ��r r�1✓n' r/ f/� r Fr ✓ r r �/ ��� i.
I nrh/
VI i r"d4�+i l r t rj /l r/ 1 ///j✓ F a rk� � a1�1 / d
r� . .i r P .r v r � 4l✓ // 1. rr 1 l..-.,J.. Z _....ry rl I'
.,1 r 9 / rr / / ✓/1 s, � ��
/ 1,1 !✓1 � w� // � r 4 �/ f r kl
r xy/�l/�� r� ��r r/r �rr / i✓i / ° rri f ��/���k i� � �J/
/ � U,�'`✓��iM�fr rf �i✓t�l��Y rrlY r k� /r r i%Y� �� �/ r�"/ � � „
t
i rr f
i
.i 0 P�� 1`) r �ri it f ✓A �� / /i /�//� //// ( ,�,+f SII '
4/ /�i1��if y/1�i4,✓1r f��1/ /fir� f�//i j% i����///� � rf�f/i;��� ,,..
,iY kl r�� �r ,�' ��j/ /yr if r� f✓/f/ l/f� / r✓l��i i� rf��'. r O/;>k�. ii
r r h i /��i r// fl�e i�if �/r/1 '/�i i�l/// /✓t'i// �e
R /ar
�Y fill/i//�i i
/ i r
r
Y � / !Jk�r T �r✓�'%/ri�iiY ��
r
i
Y ��
W.RIDGEWAYAVE
W. 'IDGEWAYAVE,,,,i/;�%%%'%// f�l�/RIDGEWAY AVE,�,
,i-i� iii ,,,1✓ ,i//,.{�%✓f/, ��/� „/ .,,
riikia///i.✓!///////!//!!/i/a%//�//%/eG/.:; i„ ���ri ti�ai,,,,,,,,e,,,.,.. „i„ ,.. ,,,,,i
N NW of aoio Ridgeway Ave
W*E Preliminary and Final Plat Request
City of Waterloo
350 175 0 350
Feet Page 92 of 112
i Oo
Zp09 8jNII11 00
I 00 c
<
<0 00 0 0 0 0 000000 000 00 p pp n � 0 n p m
D m m m m m m m rn m m m m m m rn m m m rn 0 rn rn D m m c D m
r z z z z z z z Z z z z z z z z z Z Z z O z z -u m z Z Z
co 00 O 00 0 000000000 O O 00 00 > 0 rn p r
--i U) --i --i gam - m � m
m U) cmn cmn Lf) umi Lf) LnU) cn w umi N vmi umi W M w Le) m Lei Lei :E (f) (A 00 N m
m m z 0 Lf) --i 67 m m m m m m m m m m O z\ Z
<D c 0 D m D r ;1 XXXXX XXX MM � � O \ Z � �1 D
m m C v N n m n n (Am o 00 — M N O O
Z� A m 70 p m 5 M 300C) C) G)C) � � � D 0p 14 p 0
20 N m A m 0 mc) gcncn m� c� nn = mo mD �
mm Co O D mmm� x C)m � r- r- --j
QZ � (� �
�m X rrn 2� ;JDK A= m zvl m �
X D Z7 m O
y < AZD{ m rZ < 2 m Z r ami y
z < Z mX m 0 G)
O m m O m
Z
z m A z
m z
m O
C:
z
0
,yo
L
I
I /
i
IP
I � �
II
(N89'14'20"E-296.19') I \ \
nnu !`l�AAICA
Preliminary and Final Plat Brock Third Addition
a.
t
�r
t-
Looking north from West Ridgeway Avenue Looking west from Martin Road
��@�II�I(�Illd�lll I��IdI��VI II IIIII�III�II I II ILII II II IIII III II III II � � i
Looking northwest from the new Kwik Star Looking west from Martin Road.
Fuel Blending statioin.
Page 94 of 112
CHTY OF WATERLOO , NOWA
ENGINEERING DEPARTMENT
715 Mulberry St. o Watedoo, [A 50703 a Phone (319)291-4312 Fax(31 7)294-4262
City En.aineer a email: city,eiigiiieci-�waterloo-ii.oi-g
October 17, 2018
9131
9641
Aric Schroeder, City Planner
Planning, Programming & Zoning Commission
Waterloo City Hall
Waterloo, IA 50703
RE: PRELIMINARY PLAT
BROCK THIRD ADDITION
Dear Aric:
This preliminary plat has been reviewed, and it has been determined that it
meets the requirements of the applicable portions of Section 3, 4 and 5 of
Ordinance 2997, Subdivision Ordinance.
It is recommended that this preliminary plat be approved.
Sincerely,
X
Dennis /. Gentz, P"-'r,
Assistant City Engineer
NVETE WORKING FOR YOU!
An Equal Opt)orhitlity/Afflirtnativ9Actioti Employer Page 95 of 112
i
CITY OF WATERLOO PLANNING AND ZONING- COMMISSION
REQUEST FOR. PLATTING (MINOR OR.PRELIMINARY)
1. APPLICATION INFORMATION:
a. Applicant's Narne(please print): W()76"tI,...041
Address: C'' U1AVV-11 1'� Phone:
City: !v��5_�% � State: } Zip:
b. Status of Applicant: (a) Owner (b) Other (CHECK ONE): If other explain:
r,
C. Property Owner's Name if different than above (please print):
Address: Phone:
City: State: Zip:
2. PROPERTY INFORMATION]-: �.
a. Name of Plat: P-- -c y— 00 at ^J
b. General Location of Property:_ _ - — r �.-'t ......._ 'c - t
c. Area of Proposed Plat:
d. Zoning District(s): —1 _..............--............................................ --
3. OTHER DOCUMENTATION:
a. Preliminary Deed of Dedication (prefered but not required)
b. Overall Street Plan (if applicable)
c. Six(6)copies of the Preliminary Plat which are in conformance with Section 11-3-2 of the
Subdivision Ord.
d. Four(4) copies of Preliminary Deed of Dedication
r.
4. PUBLIC IMPROVEMENTS
a. Costs (estimated)for any public improvements:
Total Cost Estimate
Storm Sewer $
Sanitary Sewer $
Paving $
Land Dedicated $
TOTAL $
The Request Fee of $300 + $10 per lot (payable to the City of Waterloo) is required. This fee is non-
refundable. Under no condition shall said Sum or any part thereof be refunded for failure of said request to be
approved. Any major change in any of the information given will require thatthe request go back through the
process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that
all information on this request and submitted along with it is true and correct. All information submitted will
be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in
making their decision. The nnr�s tied authorize City Zoning Officials to enter the roperty in question
in regards to the request. °
Signature of Applicant Date Signature of Owner Date
Page 96 of 112
J
CITY OF WATERLOO
Council Communication
Resolution approving submission of a Diesel Emissions Reduction Grant Application to replace one(1) 1999
John Deere Motor Grader with a Tier 4 2019 Emissions.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
II naafi: Open-alons p^vee i, L-e mini Approved p 0/17/2018 .... p p:p 8 M
Resolution approving submission of a Diesel Emissions Reduction Grant
SUBJECT: Application to replace one (1) 1999 John Deere Motor Grader with a Tier 4
2019 Emissions.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Approve Resolution
Summary Statement: This project will outfit a new road grader with the latest Tier 4 Emissions.
Expenditure Required: $250,000.00
Source of Funds: $87,500- Grant
$162,500.00- GO Bond
Strategy- 3.4- Identify and improvement of proven cost and resource
Policy Issue: saving measures.
Background Information: Will reduce emissions in inotor grader.
Page 97 of 112
CITY OF WATERLOO
Council Communication
Resolution approving installation of a speed hump located at 141 South Hackett Road.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
11 p1 rraaffic Operaoli o nus Even, L-eA.nn Approved G0/17/20p 8 .... tl tl:p2,AM
SUBJECT: Resolution approving installation of a speed hump located at 141 South
Hackett Road.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Recommend Approval
Summary Statement: Request from residents regarding speed in the area. Speed study was
conducted. Our recommendation is to install a speed hump.
Expenditure Required: $600.00
Source of Funds: Road Use Tax
Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to
promote a safer community.
Page 98 of 112
CITY OF WATERLOO
Council Communication
Resolution approving construction plans for paving, sanitary sewer, and stoma sewer serving Cedar Valley
Crossing, as submitted by Clapsaddle-Garber Associates, Inc. of Cedar Falls, Iowa, and a Sewage Treatment
Agreement between the Department of Natural Resources and the City of Waterloo, DNR Form 29 (Nov 00),
and final acceptance of construction plans, subject to the review and acceptance by the DNR, and authorize
the Mayor to execute said documents.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
I^n�l;prneen nc�q" (ventz, Den'imi's p r)roved 10/17/2018 .22 AM
Glerk (Mice Eveni, L-e nra Approved 10/17/2018 .... 1 p,2p9 AM
Resolution approving construction plans for paving, sanitary sewer. and
storm sewer serving Cedar Valley Crossing as submitted by Clapsaddle-
Garber Associates. Inc. of Cedar Falls, Iowa, and a Sewage Treatment
SUBJECT: Agreement between the Department of Natural Resources and the City of
Waterloo, DNR Form 29 (Nov 00) and final acceptance of construction
plans, subject to the review and acceptance by the DNR, and authorize the
Mayor to execute said documents.
Submitted by: Submitted By: Dennis Gentz, PE.Assistant City Engineer
Page 99 of 112
CITY OF WATERLOO
Council Communication
Resolution approving the donation of land and acceptance of quit claim deed from ANACAPA Associates,
LLC for a property located at 536 Dawson Street, and authorize the Mayor and City Clerk to execute said
documents.
City Council Meeting: 10/22/2018
Prepared: 10/19/2018
REVIEWERS:
Department Reviewer Action Date
Planrnpnn ;& Zonpng Scpirroederr, A.rie Approved 0/19/2018 �2.27 PM
t.` errk Office ice Evenm, l,eA. nrrnn Approved 10/19/201ii ... 239 PM
ATTACHMENTS:
Description Type
l.kt iped lkep girt t."ove.r Me.n-io
P�ctnnrc app`1lnnrnne Cover Mernnno
l..,el;,fl I.N.'scruptio n t::`o vc.r Mcinnno
Resolution approving the donation of land and acceptance of quit claim deed
SUBJECT: from ANACAPA Associates, LLC for a property located at 536 Dawson
Street, and authorize the Mayor and City Clerk to execute said documents.
Submitted by: Submitted By:Noel Anderson, Director of Community Planning and
Development
Recommended Action: Approval
The property suffered a sever fire and sustained extensive damage. The
owners have offered to donate the property and give the city the $10,000
insurance money to be used for the demolition of the property. The city
would then own the lot and would work to get infill development on the
property.
Typically structures are first surveyed for asbestos and the abatement of the
Summary Statement: material found. However, the building is fire damaged so it my not be able to
be abated prior to demolition which would then require a RACM (Regulated
Asbestos Containing Material) demolition meaning that the entire building is
treated as asbestos which typically more to dispose of at the landfill. Staff
willinvestigate whether the home can be safely surveyed and abated. If the
home can be properly abated the estimate cost to demo including the
asbestos survey and abatement would approximately be $10,000 to $12,000.
If the home cannot be abated the estimate to demolish is would likely be
between $15,000 and $20,000.
It is Unknown at this time however, staff estimates the home could possibly
Page 100 of 112
Expenditure Required: be demolished for$10,000, which would be covered by the insurance.
However, the cost could exceed the available insurance.
Source of Funds: Insurance proceeds for up to $10,000, and Nuisance Abatement Bonds for
any costs that exceed $10,000.
Policy Issue: Nuisance abatement and Infill Development.
Alternative: Not accept the property and require the owner to complete the demo.
Legal Descriptions: The East 33 1/3 feet of Lot 21 in Block 5 in Burnside in Waterloo, Iowa.
Page 101 of 112
10119/2018 Printable Map Output
Black Hawk Court Parcel Map
Parcel ID: 8913-14-457-018
Deed Holder: ANACAPA ASSOCIATES LLC
Parcel Address. 53F� DAWSON ST, WATERLOO, IA 50703
L®�pm.and
rwadnsm m_
A W ahm®�
Ir � III
�.r dmpy
I� Ivry )I !p IIIIrrffII1 �fr ,vl
parks �/ / v/(•In, �1� 1 a l �//�I i„ ai���
�I
9r
nv
anirnmwa w j r yl
w /r/loll/ira
�jr,r,, �l✓J1Il�y///l//9 r:
�x 7 --hip.
a
W
l i parcmlm ,NGS'S � ✓ / I%; 1 1 r �i%
{ Tpvanchip r�
I " City Unaan
rmll—d_dim
--U
raaddlim j
Y raj
r
U
r ni
r
r
ri
/
vi
e �
�arm
Vl.
tarp��a f�atxR/ M1C)1 t duuc. / j/ii/lJ ii ra,,
Black Hawk County, Iowa Map Disclaimer:This map does not represent a survey.No liability is assumed for the accuracy
315 East 5th Street of the data delineated herein,either expressed or implied by Black Hawk County,the Black
Waterloo, Iowa 507034774 Hawk County Assessor or their employees.This map is compiled from official records,
Phone:(319)833-3002 including plats,surveys,recorded deeds,and contracts,and only contains information required
Fax:(319)833-3070 for local government purposes.See the recorded documents for more detailed legal
.E-mail:auditor cr3co.black-:hawkJa.us.or information.
Page 102 of 1111
10/1912018 Black Hawk County Detailed Parcel Report
BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION
Parcel ID _ Deed Holderax Mail to Address
$9'I3-14-457-U1$ ANACAPA ASSOCIATES LLCNACAPA ASSOCIATES LLC -
335 SHERIDAN RD
PDF No Map Area Contract Buyero . � .. �n ATERLOO, ]A 50701-0000
NWTLO-15i
Pro pert Address Current Recorded Transfer _
536 DAWSON S7 -r�- - � Date.Drawn Date Filed Recorded Document Tpe
ATERLOO, IA 50703-5826 3/28/2013 /2/2013 2013020278 D
SALES BUILDING PERMIT
ff28
mount NUTC 1 T pe L4/241201-8
Number -�m m _mount Reason
201317,000 SALE TO/BY GOVERN MENTIEXEMPT FC _ 0Misc
ORGANIZATION - 121 Deed A141_51 1,200 Roof8/8/2012 50,331 FORECLOSURES, FORFEITURES, A 01327 ;1,240 RaafSHERIFFS AND TAX SALES, ORA 0366 , 2. Ext-Remodel
_ TRANSFERS . - 121 Deed - -%-' "
212112Q0652,500 NORMALARMS-LENGTH � rvm
TRANSACTION - PRIOR 091 Deed
8/11/2005 1,000 NORMAL ARMS-LENGTH
TRANSACTION - PRIOR 09/ Deed YW
ASSESSED VALUESICREDITS
Year Class
201$ R I
100% Land Multi-Residential Land Dwelling Buildin otal cres
Value ,850 0 35,220 0 0,070 0
axable Land Multi-Residential Land Dwelling Building otal
aloe ,850 0 35,220 � n���� .0-���- �-- n 0,070
ear Class
v,„
2017 �w
......am
100% Land Multi-Residential Land Dwe[lin Buildinq Total cres
Value 850 0 .35,220-® 0 40,070 0
axable Land Multi-Residential Land Dwelling Building otal
aloe ,698 � 0 �.- 19,590 0 22,288
0 a
ear � p- .�- a, Class -, , , - s„a -a�
2016 RMMMMMEMMEMM
-
100% LandMulti-Residential Land Dwe[ling Building Tota[ cres
��
alue ,850 5—--—--- Q 640 0 5,490 0
axable Land Multi-Residential Land Dwelling Building Total
2 _
aloe 2,760 23' �m140 -,-. 25,902Mnn�
TAX INFORMATION ASSESSMENT YEAR 2017 PAYABLE 2018/2019 � ��
ax District 941341 -EASTWATERLOOUNIFIED TIF BASE
Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax
Corp 40,070 vo 122,288 rvp - 0 -- � X40.0843- _893.40 -$894.00 11
Nocorp 0 0 0 0 $0.00
v
Homestead Disabled Veteran Property Tax Relief g Business Property Tax
Credit Credit Credit Credit Credit
Corp�� 0.00 $0.00 oa �....- 3� $0.00�o� - a� om�ea $0.00 $000T -x--� LL �
WPage 103 of�11 2
httpalwww2.cc.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891314457018 113
10/1912018 Black Hawk County Detailed Parcel Report
LEGAL
BURNSIDE E 33 113 FT LOT 21 BLK 5
LAND _
Basis_ Front Rearn� Side 1 ISide 2 Lot _ rea Acres
Front Foot 33 130 - � 1 0 W 290 MN 0.099_
Totals:
� 29U� 13.099
DWELLING CHARACTERISTICS
- � ,wNTotal Livin�Area, a
T e g a
Single-Famil
g Owner Occupied 2 StoryFrame 1144„
1
Year Built rea Heat C Ec7
1912 572es No �� N--�]]
otal Rooms Above otal Rooms BelowBedrooms Above bedroo
Basement - e� BasementFinished Area No Basement Floor
Full 0 � 0 ,
Foundation w Flooring
C Blk Carp 1 Tile
�o mum a�mee�riumma � �
Exterior Walls Interior Finish
TMRoof
Mtl 1 Gable
Non-Base Floor/Wall Pipeless Handfired ----.--Space Heaters m
Heating 0
Plumbin 1 Full Bath
Style lArea
-
Porch 1 S Frame Open 136
1 S Frame Enclosed 8
GARAGES BASEMENT
STALLS
riiK
ar Built Style idth Len th rea Basement Qtrs Over _ rea C None
0Det Frame 18 - 2 396 0 None mmm �Amn.0n
Page 104 of 11 211,
10119/2018 Black Hawk County Property Photos
There is 1 photo of parcel 891314457018.
mn �
Ems=11,11 MM11
now
µ
f y ,
i
htt !/www2.co.black-hawk.ia.us/website/bhma /bhPar]rna es.as a n=891314457018&ar- - lioto Page 105 of 111,
p� p 9 p? p 9-p
Page 2 of 3
REO NO. 12_ 1STL
SPECIAL WARRANTY DEED
This Deed is Brom Federal National Mortgage Association, its Successors and/or Assigns,a corporation
organized and existing under the laws of the United States,having its principal office in the City of
Washington, D.C. ("Grantor"), to Anacapa Associates,L.L.C. ("Grantee"), and to Grantee's heirs and
assigns.
For value received, Grantor hereby grants,remises,aliens and conveys unto Grantee, and to Grantee's
heirs and assigns forever, but without recourse,representation or warranty, except as expressed herein, all
of Grantor's right,title and interest in and to that certain tract or parcel of land situated in the County of
Black Hawk, State of Iowa, described as follows (the "Premises"):
Sib Dawson Street,Waterloo, IA 50703
The East 33 1/3 feet of Lot 21 in Block S in`Burnside"in Waterloo, Iowa.
Subject to easements,restrictions, covenants,ordinances and limited access
provisions of record.
GRANTEE HEREIN SHALL BE PROHIBITED FROM CONVEYING CAPTIONED
PROPERTY TO A BONAFIDE PURCHASER FOR VALUE FOR A SALES PRICE OF
GREATER THAN$20,400.00 FOR A PERIOD OF THREE MONTHS FROM THE DATE OF
THE RECORDING OF TIHS DEED. GRANTEE SHALL ALSO BE PROIHBITED FROM
ENCUMBERING SUBJECT PROPERTY WITH A SECURITY.INTEREST IN THE PRINCIPAL
AMOUNT OF GREATER THAN$20,400.00 FOR A PERIOD OF THREE MONTHS FROM THE
DATE OF THE RECORDING OF THIS DEED. THESE RESTRICTIONS SHALL RUN WITH
THE LAND AND ARE NOT PERSONAL TO GRAN'T'EE.
THIS RESTRICTION SHALL TERMINATE IMMEDIATELY UPON CONVEYANCE AT ANY
FORECLOSURE SALE RELATED TO A MORTGAGE OR DEED OF TRUST.
And Grantor, for itself and its successors does covenant,promise and agree, to and with Grantee,
Grantee's heirs and assigns, that Grantor has not done or suffered to be done anything whereby the
Premises hereby granted are,or may be,in any maeyr encumbered or charged, except as herein recited;
and that Grantor will warrant and forever defend title to the Premises, against all persons lawfully
claiming or who may claim the same,by,through or under Grantor but not otherwise.
Grantor is exempt from all taxations imposed by any state, county, municipality, or local taxing authority,
except for real property taxes. Thus, Grantor is exempt from any and all transfer taxes. See, 12 U.S.C.
1723a(c) ( 2).
Date: '3121 ,2013 FEDERAL NATIONAL MORTGAGE
ASSOCIATION
"%U 11111 j J/,r
:r��.•`•@ 0 SAT
198 By,
Evelyn wrnavI
Assi ce Sl
Attest:
10 y 106 of 112
CITY OF WATERLOO
Council Communication
Sewer Rate Increase
City Council Meeting: 10/22/2018
Prepared: 10/19/2018
REVIEWERS:
Department Reviewer Action Date
Finance We,dner, Micbelle Approved p0/19/20p8 -27 AM
(I
]erk Off-we Even, L-eA.nn Approved 0/19/2018 2-45 PNP
ATTACHMENTS:
Description Type
D S(,wer Rate Increase FYE2019 and 2020 COLMCH Covet Mell/no
C.1011111111
Motion to receive, fide and consider for the first time an Ordinance amending
Chapter 3, Sewer Regulations, Section 8-3A-6: Sewer Rental Charge to
SUBJECT: increase sewer rates.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the
ordinance.
Submitted by: Submitted By: Michelle Weidner, Chief F inane ial Officer
Recommended Action:
Effective January 1, 2019, the average residential user's cost will rise $1.25
per month, while the minimum quarterly charge will rise $2.25.
Effective July 12019, the average residential use's cost will rise an additional
$1.25 per month, white the minimum quarterly charge will increase an
additional$2.25.
These rates will remain about the fifth lowest in the state after applying these
increases (and assuming other entities don't adopt rate increases).
Summary Statement:
As discussed at the council work session Monday, October 15, 2018, the
City needs to continue making substantial capital improvements to the sewer
system. In order to maintain balanced budgets for the sewer fund, rate
increases are required. The City developed a collection system master plan
to implement improvements required by the consent decree. These increases
will fund the debt service needed for projects currently planned to be
financed over the next two years.
The rate increases will allow the city to comply with Clean Water regulations
Page 107 of 112
Policy Issue: and maintain a balanced sewer budget.
If rates aren't increased and the improvements required by the US
Environmental Protection Agency and the Iowa Department of Natural
Alternative: Resources are not made, the City won't be able to comply with the
regulatory requirements and will likely be penalized with fines.
The last sewer rate increase was effective July 1, 2015, three and one-half
years ago. As we discussed previously, we anticipated that annual rate
increases of 5% would be needed subsequent to that to provide funding for
Background Information: construction of needed improvements. The City will not be able to comply
with recent Department of Natural Resources and US Environmental
Protection Agency requirements without additional revenue.
Page 108 of 112
CITY OF WATERLOO , IOWA
i
I
CITY CLIERKAND FINANCE DEPARTMENT
KHAAN HA—CHr..E * Ca'f7,Clerk MIC(tl3r,t.I�Wr ll)PIE ,CIIA m C.ldefFinaancinl U%/ic:er
Council Communication
ebhowr
City Council Meeting: October 22, 2018 f
QUE'NTIN Prepared: October 18, 2018
HART Dept. Read Signature: Michelle Weidner
COUNCIL, Number of Attachments: None
MFMB RS
SUBJECT: Sewer Rate Increase
Y�
KLEIc�nr�r:7W Submitted b Michelle Weidner, Chief Financial Officer
r<r_,r�,��r
Ward I
BRUCE Recommended City Council Action: I recommend that the Council adopt an
JACOBS ordinance change to City Ordinances, Chapter 3, Sewer Regulations, Section 8-
Waaral' 3A-6 to apply the following sewer rental charge, effective with billing dates
PATRICK
below:
rviORRISSEY Beginning January 1, 2019
Frrarrel3 Minimum monthly charge $15.00 (includes first 3 Ccf)
Minimum quarterly charge 45.00 (Includes first 9 Ccf)
JEROME Per Ccf over minimum monthly charge 2.40 (Ccf= 100 cubic feet of metered
AMM JR, water used or metered wastewater discharge if provided in permit)
6Vaxrd 4
Beginning July 1, 2019
Girth, Minimum monthly charge $15.75 (includes first 3 Ccf)
SHIN/111d5 g ( '
h�'ur�el 5 Minimum quarterlycharge 47.25 Includes first 9 Ccf)
Per Ccf over minimum monthly charge 2.52 (Ccf = 100 cubic feet of metered
SHARON water used or metered wastewater discharge if provided in permit)
MON
At-Large Effective January 1, 2019, the average residential user's cost will rise $1.25 per
S I:vE
month, while the minimum quarterly charge will rise $2.25.
SCI-IMIA-1, Effective July 1 2019, the average residential use's cost will rise another $1.25 per
�t!-barge
month, while the minimum quarterly charge will increase $2.25.
I
These rates will remain about the fifth lowest in the state after applying these
increases (and assuming other entities don't adopt rate increases).
Summary Statement: As discussed at the council work session Monday,
October 15, 2018, the City needs to continue making substantial capital
improvements to the sewer system. In order to maintain balanced budgets for the
sewer fund, rate increases are required. The City developed a collection system
master plan to implement improvements required by the consent decree. These
increases will fund the debt service needed for projects currently planned to be
financed over the next two years.
WE'RE WORKING FOR YOU! Page 109 of 112
An Fqual Opportunity/Affirmative action Employer
Expenditure Required: NIA
Source of Funds: NIA
Policy Issue: The rate increases will allow the city to comply
with Clean Water regulations and maintain a balanced sewer budget.
Alternative: If rates aren't increased and the improvements
required by the US Environmental Protection Agency and the Iowa Department
of Natural Resources are not made, the City won't be able to comply with the
regulatory requirements and will likely be penalized with fines.
Background Information: The last sewer rate increase was effective July 1,
2015, three and one-half years ago. As we discussed previously, we anticipated
that annual rate increases of 5% would be needed subsequent to that to provide
funding for construction of needed improvements. The City will not be able to
comply with recent Department of Natural Resources and US EPA requirements
without additional revenue.
Page 110 of 112
CITY OF WATERLOO
Council Communication
Community Development Board Meeting Minutes of September 2018.
City Council Meeting: 10/22/2018
Prepared: 10/17/2018
REVIEWERS:
Department Reviewer Action Date
t:'omr:najri y l)eveloprre t Mies, Rudy Approved G 0/17/20 tl 8 ... tl 0:04 AM
t errk Off-we fIngby, 1" ar�cy Approved 0/17/2018 tl0-27 AM
ATTACHMENTS:
Description Type
CWTJIIL rb y Devellop time it.. Board eefir�g MV rwtes
Sep te,r ube 2018 Covet peri�mr�
SUBJECT: Community Development Board Meeting Minutes of September 2018.
Submitted by: Submitted By:Rudy D. Jones, Community Development Director
Recommended Action: approval
Page 111 of 112
MINUTES
COMMUNITY DEVELOPMENT BOARD MEETING
September 18,2018
The regular meeting of the Community Development Board was held in the council chambers at City Hail at 715
Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday, September 18, 2018.
Members present: Donald Share,John Chiles, Precious Clark-Muhammad, Maxine Tisdale, and Angela Weekley
Members absent: Jason Verbraken and Lisa Munoz
Also present: Rudy D. Jones,Community Development Director; Angie Fordyce,Community Development
Coordinator; Anita Merfeld,Administrative Secretary; Maggie Howard-Heretakis,Project Specialist;
A.APPROVAL OF THE AGENDA
Chairperson John Chiles asked for a motion to approve the agenda.
It was moved by Tisdale,and seconded by Clark-Muhammad to approve the Agenda. Motion carried.
B.APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON AUGUST 21,2018.
Chairperson Chiles requested additions or corrections to the minutes for the regular meeting August 21, 2018.
There were none.
It was moved by Clark-Muhammad,and seconded by Tisdale to approve the minutes of the regular meeting
on August 21,2018 as presented. Motion carried.
C. OLD BUSINESS
1.Lead Grant Updates-Benchmarks
Our third quarter benchmarks will be met and we are on track to stay ahead of our goals for the fourth quarter. Our
outreach activities have increased and our waiting list is slowly increasing. Due to the amendment to our lead grant
made to the rental units in regards to cost to landlords, staff believes that those numbers will increase, as well.
2.Public Hearing for CAPER-Extension
Staff asked HUD for an extension on the CAPER, our new due date is November 2151. The public hearing will be
held on November 13"`due to the 20t"of November being during Thanksgiving week.Another 15 day comment
period will have to be held at the beginning of November.
E. NEW BUSINESS
1. Endorse Rehabilitation Contracts for August 2018.
It was moved by Tisdale and seconded by Clark-Muhammad to endorse the rehabilitation contracts for
August 2018.Motion carried.
2. Neighborhood Services Report
3. Amend the Emergency Repair Policy
Staff would like to amend our existing policy on emergency repairs. In the past our policy was once a client had an
emergency repair they were not eligible for another,the amendment will state that if an initial emergency repair is
under the$4,000 cost the client could be eligible for another emergency repair as long as it doesn't exceed the$4000
emergency cap plus the $1,500 Trust Fund Contribution.
Share made a motion to amend the emergency repair policy as stated above.Tisdale seconded that motion.
All ayes.Motion passed
F. DISCUSSION ITEMS
ADJOURN MEETING.
With no further business it was moved by Share,and seconded by Weekley to adjourn the meeting.
Motion carried. The Chair declared the meeting adjourned.
R s AeTis
4ale
,
a
Board Secretary
Page 112 of 112