HomeMy WebLinkAboutMinutes-October 22, 2018 October 22, 2018
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, October 22, 2018. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Michelle Weidner, Chief Financial Officer
146653 - Juon/Schmitt
that the Agenda, as amended, removing Item#9, for the Regular Session on Monday, October 22,
2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried.
146654 - Juon/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, October 15, 2018, at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Six. Motion carried.
Proclamation declaring October 24, 2018 as United Nations Day.
Proclamation declaring October 21-27, 2018 as National Lead Poisoning Prevention Week.
ORAL PRESENTATIONS
Ethan Wentz, Yankton, SD, of Fair Manufacturers, Inc., provided an overview of the differences
between his bid for a snow blower which his bid came in at $88,110.00, and Trans-Iowa Equipment,
of Ankeny, Iowa, which came in at$130,082.00. The primary differences between his product and
the Trans-Iowa Equipment proposed product include his offer of a factory direct discount which is
well below retail. He stated that several cities, nationwide, deliberately choose this option to save
money, and have direct access to immediate technical support. The second difference is that Fair
Manufacturers, Inc. still offers a Tier 3 emission engine, which will no longer be available at the end
of the year. The Tier 4 engine,which Trans-Iowa has proposed, has a significantly higher price due
to the extensive after treatment associated with these engines as well as higher maintenance cost and
various operator concerns. He explained that the Tier 3 engines his company offers are currently
being heavily sought after by a majority of his customers and cities, as their ability to offer this
expires at the end of this year. He further commented that his bid met the specifications of a single
stage design, which Trans-Iowa's proposal did not.
Mr. Jacobs questioned if the companies were compliant with the specification sheet.
Sandie Greco, Interim Public Works Director, explained that one of the companies met the
specifications and another exceeded specifications. The department will be doing research by
contacting other cities and counties that have these products.
Mr. Jacobs questioned if both met the bids why would the city not award to the lowest bidder.
Sandie Greco stated that sometimes the lowest bid is not awarded and that staff want to do more
research prior to awarding the bid.
Mayor Hart commented that he received an email from the National Association of Development
Organizations and congratulated Sharon Juon on her selection as recipient of the National
Association of Development Organizations Presidents Award, which recognizes individuals who
have made valuable contributions to NADO regional development organizations and have
demonstrated significant commitment to regionalization.
146655 - Juon/Schmitt
that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion
carried.
CONSENT AGENDA
146656 - Juon/Schmitt
October 22, 2018 Page 2
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated October 22, 2018,
in the amount of$3,196,239.39, a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2018-783.
2. Resolution approving request from Main Street Waterloo to host their annual Winter
Wonder'Loo celebration on Saturday,November 24, 2018 from 3:00 P.M. to 7:00 P.M. in
Downtown Waterloo at Newton's Park and Black's Building, including street closures on
Sycamore Street from Park Ave. to E. 4th Street.
Resolution adopted and upon approval by Mayor assigned No. 2018-784.
3. Resolution approving request from Javior Adame for a waiver for a concrete driveway
located at 1127 Beech Street, and authorize the construction of a concrete driveway and
placing a driveway or sidewalk on city right-of-way on an unimproved street.
Resolution adopted and upon approval by Mayor assigned No. 2018-785.
4. Resolution approving request of Donna Miller, of 3462 Dewitt Rd., for a waiver for a gravel
farm entrance serving Parcel ID 8814-01-376-005.
Resolution adopted and upon approval by Mayor assigned No. 2018-786.
5. Resolution approving specifications, form of contract, etc. and setting the date of bid opening
as November 8, 2018, and date of public hearing as November 12, 2018, in conjunction with
the 2018 Public Works - Old CMC Building, Roof Replacement Project, and instruct City
Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-787.
6. Resolution setting date of public hearing as November 12, 2018 to approve the request by the
City of Waterloo for a site plan amendment to the "M-2,P" Planned Industrial District for an
updated site plan for the construction of a 11,880 square foot industrial building, located east
of 2320 West Airline Highway.
Resolution adopted and upon approval by Mayor assigned No. 2018-788.
7. Resolution approving cancellation of assessment for 1935 Lafayette Street in the amount of
$229.94, authorize City Clerk to notify Black Hawk County Treasurer of said cancellation.
Resolution adopted and upon approval by Mayor assigned No. 2018-789.
b. Motion to approve the following:
1 Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Jason Hernandez, IEMSA Conference Des Moines, November November
Medical Supervisor (Iowa Emergency IA 7-10, 2018 7-10, 2018
Medical Service
Association)
b. Steve Hoambrecker, 12th Annual Four-States Lenexa, KS October 29- $444.00
Waste Management Governmental Affairs 31, 2018
Service Director Meeting - EPA Region 7
Office
October 22, 2018 Page 3
c. Abraham Funchess, 2018 Vision Tour Memphis, November $750.00
Executive Director Birmingham, 13-16, 2018
and Rebecca Johnson, Montgomery
HRSpecialist and Selma
d. Dave Zellhoefer, City 2018 IMAA Annual Des Moines, November $150.00
Attorney Seminar (Iowa IA 15-16, 2018
Municipal Attorneys
Association)
2• Approved Beer, Liquor, and Wine Applications
Name & Address of Business Class New or Expiration Includes
Renewal Date Sunday
a. BP Fuel, 127 Jefferson Street E Liquor New 10/24/2019 x
b. Fareway Stores #951, 40 W. B Wine/ C Beer/E Renewal 11/15/2019
San Mannan Drive Liquor
c. Hy-Vee#1 Club Room, 2834 Special Class C Renewal 10/16/2019 x
Ansborough Avenue Liquor
d. New Star Liquor, 1625 W. B Wine/ C Beer/E Renewal 12/10/2018 x
4th Street Liquor
3. Bonds.
Roll call vote-Ayes: Six. Motion carried.
RESOLUTIONS
146657 - Schmitt/Amos
that "Resolution approving the Convention and Visitors Bureau Board recommendations for funding
a hotel-motel mini grant application for the Senior Scratch Bowling Association in the amount of
$2,469", be adopted. Roll call vote-Ayes: Six. Motion carried.
David Dryer, 3145 W. 4th Street, questioned how the city benefits from the contribution to the Senior
Scratch Bowling Association.
Tavis Hall, Waterloo Convention and Visitors Bureau, explained the economic impact of the event.
Resolution adopted and upon approval by Mayor assigned No. 2018-790.
146658 - Schmitt/Amos
that "Resolution approving a Consulting Service Agreement with Shive-Hattery Architecture-
Engineering in an amount not to exceed $2,250 for professional consultant services to evaluate the
existing interceptor lines, and authorize the Mayor to execute said document", be adopted. Roll call
vote-Ayes: Six. Motion carried.
David Dryer, 3145 W. 0h Street, questioned what an interceptor line is.
Steve Hoambrecker, Waste Management Services Director, provided an overview of items three and
four.
Resolution adopted and upon approval by Mayor assigned No. 2018-791.
146659 - Schmitt/Amos
that "Resolution approving a demonstration and a pilot/demo MSI technology inspection with
RedZone Robotics Inc., in an amount not to exceed $10,000", be adopted. Roll call vote-Ayes: Six.
Motion carried.
David Dryer, 3145 W. 4th Street, why wouldn't we use people instead of robotics.
Resolution adopted and upon approval by Mayor assigned No. 2018-792.
October 22, 2018 Page 4
146660 - Morrissey/Amos
that"Resolution approving termination of Planergy Ground Lease Agreement dated January 2, 2007,
and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes:
Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-793.
146661 - Morrissey/Amos
that "Resolution approving Acquisition Contract with M and G Capital, LLC to acquire 500 square
feet of right-of-way for University Avenue for $1,070, and approving atemporary easement
agreement with M and G Capital, LLC in the amount of$2,512.79, located at 3727-3731 University
Avenue, in conjunction with the University Avenue reconstruction Phase II project, and authorize
the Mayor to execute said documents", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-794.
146662 - Morrissey/Amos
that "Resolution approving a request by the City of Waterloo for the Preliminary Plat of Brock
3rd Addition, a 3-lot commercial subdivision located northwest of 2010 West Ridgeway Avenue", be
adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-795.
146663 - Klein/Amos
that "Resolution approving submission of a Diesel Emissions Reduction Grant Application to
replace one (1) 1999 John Deere Motor Grader with a Tier 4 2019 Emissions", be adopted. Roll call
vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-796.
146664 - Klein/Amos
that "Resolution approving installation of a speed hump located at 141 South Hackett Road", be
adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-797.
146665 - Klein/Amos
that "Resolution approving construction plans for paving, sanitary sewer, and storm sewer
serving Cedar Valley Crossing, as submitted by Clapsaddle-Garber Associates, Inc. of Cedar Falls,
Iowa, and a Sewage Treatment Agreement between the Department of Natural Resources and the
City of Waterloo, DNR Form 29 (Nov 00), and final acceptance of construction plans, subject to the
review and acceptance by the DNR, and authorize the Mayor to execute said documents", be
adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-798.
146666 - Klein/Amos
that"Resolution approving the donation of land and acceptance of quit claim deed from ANACAPA
Associates, LLC for a property located at 536 Dawson Street, and authorize the Mayor and City
Clerk to execute said documents", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-799.
ORDINANCES
October 22, 2018 Page 5
146667 - Amos/Morrissey
that "an Ordinance amending Chapter 3, Sewer Regulations, Section 8-3A-6: Sewer Rental Charge
to increase sewer rates", be received, placed on file, considered and passed for the first time. Roll
call vote-Ayes: Six. Motion carried.
146668 - Amos/Morrissey
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: One. Nays: Five (Jacobs, Klein, Amos, Schmitt, and Juon).
Motion failed.
ADJOURNMENT
146669 - Morrissey/Amos
that the Council adjourn at 6:03 p.m. Voice vote-Ayes: Six. Motion carried.
elley Felchl
City Clerk