HomeMy WebLinkAboutMinutes-11/05/2018 FINANCE COMMITTEE
November 5, 2018
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Pat Morrissey, and Chairperson Sharon Juon. Mr. Jacobs arrived at 5:11 p.m.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of October 22, 2018, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
Chawne Paige, Curator Pick up and deliver artwork Miami, FL November 24 $2,600.00
and December
10, 2018
Bruce Jacobs questioned the cost to move the artwork shown in item#1.
Kent Shankle, Culture & Arts Director, explained that fine art shipping is very expensive and
there is quite a bit of savings by using city vehicles to manage the transportation.
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following pre-authorizations to
expend over $1,000.00, be approved. Voice vote -Ayes: Three. Motion carried.
Pre-Authorizations to Expend over $1,000.00
Dept. Amount+ Expenditure
Est. S/H
Building Maintenance $1,250.00 Fire alarm suppression system plan review at 120
Jefferson Street.
Garage $1,749.00 + (1) Hydraulic hose saw.
$200 S/H
Leisure Services $4,544.77 (57) LED fixtures for Young Arena offices and
locker room.
Leisure Services $1,645.95 10.5 HP engine for Zamboni gas powered ice edger
for Young Arena.
Leisure Services NTE Repair to #412, F450 dump truck.
$3,900.00
Leisure Services $1,268.75 Infield material for baseball/softball fields.
MIS $16,740.21 Networking and routing equipment for fiber
connections at Fire Station 2.
MIS $16,302.66 Layer 3 routing and networking equipment for fiber
network along University Avenue.
Sewer $9,968.00 + Muffin Monster exchange program
$262.16 S/H repair/replacement for one Muffin Monster at
Digesters.
Paul Huting, Leisure Services Director, explained why a decision was made to send the dump
truck off site for repairs.
Finance Committee
November 5, 2018
Sandie Greco, Interim Public Works Director, explained that because the city is short on
mechanics, they have not been able to get the repairs done. She stated that if the repairs could
have been done in-house, there would have been a$1,500 cost savings.
Sharon Juon, explained the mechanic shortage is due in part to budget cuts, and has been told to
expect increased expenditures because in-house repairs will not be possible.
Mr. Morrissey commented that the attachments for item #10 include information related to
increased costs due to tariffs, and that this will likely continue.
Mr. Jacobs commented on the cost saving by not approving the mechanic position.
Moved by Jacobs seconded by Morrissey that the request for the following pre-authorizations to
expend over$1,000.00, be approved.
Traffic $1,902.82 + Valmont aluminum light pole with 15 foot arm with
$300 S/H LED fixture.
Traffic $3,179.00 (1) M60 ATC lite signal controller.
Waste Management $9,501.00 + Waterloo Flygt 3501 pump.
$100 S/H
Waste Management $2,988.00 + Fairbanks Morse pump repair parts and labor for
$300 S/H Douglas Lift Station.
Waste Management $23,669.00 Flygt 3501 repair.
Waste Management $4,987.60 Repairs to 2000 Ford ChsCab F450.
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget for the 2018 Bullet Proof Vests
grant, funded in the amount of$8,775 with a federal grant from the Bureau of Justice Assistance
and matched with city bond funds in the amount of $8,775, as submitted by the Police
Department,be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget for the Domestic Abuse
Response Team grant, funded by a federal grant to the State of Iowa in the amount of$36,113, as
submitted by the Police Department, be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget for the FY 18 Bureau of Justice
Assistance grant, funded with $73,914 from the federal Bureau of Justice Assistance to be used
for the Tri-Country Drug Task Force, as submitted by the Police Department, be approved.
Voice vote - Ayes: Three. Motion carried.
Mr. Morrissey requested an explanation for the cost of item#16.
Steven Hoambrecker, Waste Management Services Director, explained that the lowest bid was
not complete and therefore did not include everything needed to repair the truck.
Moved by Juon seconded by Morrissey that the request to dispose of retired equipment from
Central Garage (Fleet Maintenance) Department, as per attached list, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the refund request in the amount of $33.94 for
special assessment fees paid in error for a property located at 4942 Fostoria Drive, be approved.
Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated November 5, 2018, in the amount of$3,679,324.55 be received, placed on
file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Morrissey seconded by Jacobs
that the meeting be adjourned at 5:25 p.m. Voice vote - Ayes: Three. Motion carried.
Finance Committee
November 5, 2018
Kelley Felc
City Clerk