HomeMy WebLinkAboutMinutes-08/16/2010• •
August 16, 2010
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 16, 2010. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Getty, Jones, Schmitt, Welper, Hart. Absent:
Greenwood.
Moment of Silence.
Pledge of Allegiance: Larry Smith, Superintendent of Waste Management Services.
135049 - Hart/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, August 16,
2010, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Greenwood.
Motion carried.
135050 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, August 9,
2010, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Greenwood.
Motion carried.
CONSENT AGENDA
135051 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP642, pp. 1-64, dated August 16, 2010, in
the amount of $2,520,984.33, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2010-720.
2. Request of Main Street Waterloo, the Waterloo Community Schools and the
City of Waterloo to hold the Fun Run Against the Mayor event on Thursday,
September 16, 2010 from 9:30 a.m. to 12:00 p.m. at Lincoln Park, including
a 1 -mile fun run to begin and end at Lincoln Park -Submitted by Daniel J.
Trelka, Chief of Police
Resolution adopted and upon approval by Mayor assigned No. 2010-721.
3. Request of Pathways Behavioral Services to hold 7th annual Run, Walk and
Roll for a Drug Free Community event to be held on Saturday, October 30,
2010 at 9:00 a.m., with the route to start and end on the access road in
front of the Pathways Building at 3362 University Avenue -Submitted by
Daniel J. Trelka, Chief of Police
Resolution adopted and upon approval by Mayor assigned No. 2010-722.
4. Request of Matt Boyd for a variance to the Noise Ordinance on Saturday,
August 28, 2010 from 12:00 p.m. to 10:00 p.m. and Sunday, August 29, 2010
from 12:00 p.m. to 5:00 p.m. in conjunction with Northend Arts and Music
Fest event to be held at 1621 E. 4th Street including the use of a PA
system, together with recommendation of approval of Chief of Police -
Submitted by Suzy Schares, City Clerk
Resolution adopted and upon approval by Mayor assigned No. 2010-723.
5. Request of Darrell R. Lewis for a concrete driveway to be located at 3562
Ranchero Road, together with recommendation of approval of City Engineer -
Submitted by Eric Thorson, P.E., City Engineer
Resolution adopted and upon approval by Mayor assigned No. 2010-724.
b. Motion to approve the following:
Travel Requests
Name & Title
of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
August 16, 2010
1.
2.
3.
4.
Page 2
Brian Baker,
HVAC
Inspector
Lead Poisoning
Cedar
Falls, Iowa
August 4,
2010
$195.00
Stacey Hogle,
Police
Investigator
Cybercop 101 -
Basic Data
Recovery and
Acquisition
Ankeny,
Iowa
August 16-
19, 2010
$473.96
Larry
Ticknor,
Rusty Zey,
Randy Shepard
and Troy
Deeds -Airport
Maintenance
Workers
Live Fire
Training
Cedar
Rapids,
Iowa
September
30, 2010
and
October 1,
2010
$3,200.00
Eric Thorson,
P.E., City
Engineer
APWA Iowa
Chapter 2010
Fall Conference
Ames, Iowa
September
15-17,
2010
$342.00
5. Beer License Permit Application
Class C
Prime Mart, 3535 Marigold Drive (Renewal) (Expires 8/8/2011) (Includes
Sunday Sales)
Wal-Mart Supercenter #1496, 1334 Flammang Drive (Renewal) (Expires
9/30/2011) (Includes Sunday Sales)
6. Liquor License Permit Application
Class C
Narey's 19th Hole, 2073 Logan Avenue (Renewal) (Expires 8/22/2011)
(Includes Sunday Sales)
7. Liquor License Permit Application
Class E
Wal-Mart Supercenter #1496, 1334 Flammang Drive (Renewal) (Expires
9/30/2011) (Includes Sunday Sales)
8. Wine License Permit Application
Class B
Prime Mart, 3535 Marigold Drive (Renewal) (Expires 8/8/2011) (Includes
Sunday Sales)
Wal-Mart Supercenter #1496, 1334 Flammang Drive (Renewal) (Expires
9/30/2011) (Includes Sunday Sales)
9. Fireworks Display Application
Friends of the National Cattle Congress, 250 Ansborough Avenue (September
16-18, 2010)
10. Bonds
Ayes: Six. Absent: Greenwood. Mr. Schmitt abstained from Schmitt payment.
Motion carried.
PUBLIC HEARINGS
135052 - Schmitt/Welper
that proof of publication of notice of public hearing on F.Y.2011 Sidewalk
Repair Block Grant Program - Zone 10, as published in the Waterloo Courier on
August 3, 2010, be received and placed on file. Ayes: Six. Absent: Greenwood.
Motion carried.
135053 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Schmitt/Welper
that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried.
135054 - Schmitt/Welper
that "Resolution confirming approval of bid document, specifications, etc. in
conjunction with the F.Y.2011 Sidewalk Repair Block Grant Program - Zone 10", be
adopted. Ayes: .Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-725.
135055 - Schmitt/Welper
• •
August 16, 2010 Page 3
that "Resolution authorizing to proceed in conjunction with above project", be
adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-726.
135056 - Schmitt/Welper
to receive, file and instruct City Clerk to open and read bids and refer to City
Engineer for review:
Bidder
Bid Bond
Bid Amount
B & B Builders & Supply
5748 Sierra Drive
Waterloo, IA 50701
5%
$11,853.90
Ayes: Six. Absent: Greenwood. Motion carried.
135057 - Getty/Hart
that proof of publication of notice of public hearing on Parking Cashier
Services for W. 5th Street/Convention Center Ramp, as published in the Waterloo
Courier on August 3, 2010, be received and placed on file. Ayes: Six. Absent:
Greenwood. Motion carried.
135058 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Getty/Hart
that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried.
135059 - Getty/Hart
that "Resolution confirming approval of bid document, specifications, etc. in
conjunction with the Parking Cashier Services for W. 5th Street/Convention
Center Ramp", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-727.
135060 - Getty/Hart
that "Resolution authorizing to proceed in conjunction with above services", be
adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-728.
135061 - Getty/Hart
to receive, file and instruct City Clerk to open and read bids and refer to City
Clerk for review:
Bidder
Bid Amount
Sedona Staffing
Cedar Falls, IA
$13.00 per hour /$14,300.00
Ayes: Six. Absent: Greenwood.
135062 - Schmitt/Hart
that proof of publication of notice of public hearing on Security Services for
E. 5th St Ramp, E. Park Ave Ramp, West Side Parking Ramp & 4th St Bridge
Walkway, as published in the Waterloo Courier on August 3, 2010, be received and
placed on file. Ayes: Six. Absent: Greenwood. Motion carried.
135063 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Schmitt/Hart
that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried.
August 16, 2010 Page 4
135064 - Schmitt/Hart
that "Resolution confirming approval of bid document, specifications, etc. in
conjunction with the Security Services for E. 5th St Ramp, E. Park Ave Ramp,
West Side Parking Ramp & 4th St Bridge Walkway", be adopted. Ayes: Six.
Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-729.
135065 - Schmitt/Hart
that "Resolution authorizing to proceed in conjunction with above services", be
adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-730.
135066 - Schmitt/Hart
to receive, file and instruct City Clerk to open and read bids and refer to City
Clerk for review:
Bidder
Bid Amount
Per Mar Security
Cedar Rapids, IA
$19.00 per hour /$42,218.00
Ayes: Six. Absent: Greenwood. Motion carried.
135067 - Welper/Hart
that proof of publication of notice of public hearing on Window Replacement
Waterloo Fire Stations 1, 3, 4 & 6, as published in the Waterloo Courier on July
27, 2010 and August 12, 2010, be received and placed on file. Ayes: Six.
Absent: Greenwood. Motion carried.
135068 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Welper/Hart
that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried.
135069 - Welper/Hart
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with Window Replacement - Waterloo Fire Stations 1, 3, 4 &
6", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-731.
135070 - Welper/Hart
that "Resolution ordering construction in conjunction with Window Replacement -
Waterloo Fire Stations 1, 3, 4 & 6", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-732.
135071 - Welper/Hart
to receive, file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review:
Bidder
Bid Bond
Bid Amount
Failor Hurley Construction
Hudson, IA
5%
$107,821.00
Konomi Construction
Eldora, IA
$4,900.00
$98,000.00
The Samuels Group
Wausau, WI
5%
$118,989.00
Ayes: Six. Absent: Greenwood. Motion carried.
• •
August 16, 2010 Page 5
135072 - Hart/Cole
to table request of Jonathan Boswell of Boswell Property, LLC for the sale and
conveyance of city -owned property generally located at 720 Park Avenue, 312
Charles Street, 116 Parker Street and 261 Cottage Grove at a cost of $3,500.00
per property for a total of $14,000.00, be tabled until August 23, 2010. Ayes:
Six. Absent: Greenwood. Motion carried.
135073 - Hart/Welper
that proof of publication of notice of public hearing on request of Iowa Habitat
for Humanity for the sale and conveyance of city -owned property generally
located at 600 South View Street at a cost of $1.00, as published in the
Waterloo Courier on August 12, 2010, be received and placed on file. Ayes:
Six. Absent: Greenwood. Motion carried.
135074 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Hart/Welper
that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried.
135075 - Hart/Welper
that "Resolution authorizing said sale and conveyance", be adopted. Ayes: Six.
Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-734.
135076 - Hart/Welper
that proof of publication of notice of public hearing on request of Fortunes Tap
for the sale and conveyance of the remaining portion of city -owned vacated Elm
Street located next to their site at 328 Elm Street at a cost of $1.00, as
published in the Waterloo Courier on August 12, 2010, be received and placed on
file. Ayes: Six. Absent: Greenwood. Motion carried.
135077 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Hart/Welper
that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried.
135078 - Hart/Welper
that sale and conveyance request be tabled until August 23, 2010, be received,
placed on file and approved. Ayes: Six. Absent: Greenwood. Motion carried.
Mr. Jones stated he was unable to secure a development agreement on this item
prior to this meeting. Suzy Schares, city Clerk, stated that the last item is to
table it prior to the sale so we will hold the hearing but we won't approve the
sale if you choose to table it. Mr. Getty asked if the proper paperwork has been
taken down to 328 Elm Street for them. Noel Anderson, Community Development
Director, stated we will get that paperwork to them tomorrow. We had some
revisions to the wording for the future acquisition by another abutting property
owner we had to work out. He will have that tomorrow.
135079 - Hart/Welper
that proof of publication of notice of public hearing on request of Janet
Kendall for the vacation, sale and conveyance of approximately 3,180 square feet
of Maplewood Street right-of-way at the intersection of Maplewood Street and
Riverside Drive located directly west and adjacent to 903 Riverside Drive at a
cost of $1,633.00 and subject to a utility easement is retained over the entire
area, as published in the Waterloo Courier on August 12, 2010, be received and
placed on file. Ayes: Six. Absent: Greenwood. Motion carried.
135080 - Hart/Welper
that the hearing be postponed to a later date. Ayes: Six. Absent: Greenwood.
Motion carried.
RESOLUTIONS
135081 - Schmitt/Welper
August 16, 2010 Page 6
that "Resolution approving recommendation of hotel/motel mini grant in the
amount of $3,000.00 for the National Cattle Congress on behalf of The
Connection, Inc (North East Iowa Steel Guitar Show) -Submitted by Aaron Buzza,
Executive Director of Waterloo Convention & Visitors Bureau", be adopted. Ayes:
Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-735.
135082 - Schmitt/Welper
that "Resolution approving recommendation of award, bonds, and contract to
Trans -Iowa Equipment Inc., of Ankeny, Iowa in the amount of $585,000.00 for
Carrier Vehicle and Sweeper for Waterloo Regional Airport and authorize Mayor
and City Clerk to execute said documents -Submitted by Bradley Hagen, Airport
Director", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-736.
135083 - Schmitt/Welper
that "Resolution approving recommendation of award, bonds and contract to Ground
Specialist, LLC, of Horn Lake, Mississippi in the amount of $159,900.00 for
Aircraft Deicing Vehicle for Waterloo Regional Airport and authorize Mayor and
City Clerk to execute said documents -Submitted by Bradley Hagen, Airport
Director", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-737.
135084 - Cole/Welper
that "Resolution approving FAA Grant in the amount of $746,700.00 for Aircraft
De-icing Vehicle and Carrier Vehicle with Sweeper for Waterloo Regional Airport
and authorize Mayor and City Clerk to execute said document -Submitted by Bradley
Hagen, Airport Director", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-738.
135085 - Cole/Welper
that "Resolution approving request to perform a signal removal study for the
intersection of Arlington Street and Logan Avenue -Submitted by Sandie Greco,
Superintendent of Traffic Operations", be adopted. Ayes: Six. Absent:
Greenwood.
Mr. Hart asked on the Arlington and Logan removal study, will that take into
account whether or not the schools that are on the east side of Highway 63, do a
majority of the Carver students live on the east side of 63 versus the west
side? Will that take into account all those factors? Sandie Greco, Traffic
Superintendent, stated yes, we will be getting information from the schools.
Resolution adopted and upon approval by Mayor assigned No. 2010-739.
135086 - Cole/Welper
that "Resolution approving award of contract to Voltmer, Inc. of Decorah, Iowa
in the amount of $289,999.65 in conjunction with Ridgeway Avenue and Sergeant
Road Traffic Safety Improvements, Contract No. 760 and authorize Mayor to
execute said document -Submitted by Sandie Greco, Superintendent of Traffic
Operations", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-740.
135087 - Welper/Hart
that "Resolution approving extra services per contract with Synder & Associates
in the amount of $998.50 in conjunction with Hammond and Ridgeway Avenue
Intersection Improvement Project -Submitted by Sandie Greco, Superintendent of
Traffic Operations", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-741.
135088 - Welper/Hart
that "Resolution approving award of bid to Waterloo Implement of Waterloo, Iowa
in the amount of $140,426.91 in conjunction with the Purchase of One 2010 John
Deere 7330 Tractor with Attachments -Submitted by Rick Curran, Leisure Services
Facilities Manager", be adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-742.
• •
• •
August 16, 2010 Page 7
135089 - Welper/Hart
that "Resolution approving Certificate of Substantial Completion to Pries
Roofing of LaPorte City, Iowa in the amount of $8,134.99 in conjunction with
Gates Park Pro Shop Roof Replacement and authorize Mayor to sign said document -
Submitted by Rick Curran, Leisure Services Facilities Manager", be adopted.
Ayes: Six. Absent: Greenwood.
Mr. Getty stated the roof at Gates Park Pro Shop isn't that roof done? What is
substantial completion? Paul Huting, Leisure Services Director, stated the roof
is complete. Councilman Jones contacted me earlier on this as well. Substantial
completion is an architect's term I believe and it refers to an AIA form. It is
a technical requirement that we sign off on this in order for them to get their
last payment but the roof is complete. It functioned well during the last deluge
rain and we have no leaks. As you know, it has been leaking for decades so we
are happy that it is watertight and it is complete.
Resolution adopted and upon approval by Mayor assigned No. 2010-743.
135090 - Hart/Welper
that "Resolution approving Contracts for the Disaster Recovery Business Rental
Assistance Program for: Xpress Oil and Lube at 357 Fletcher Avenue in the amount
of $8,400.00; Kremer Kehe, Inc. at 501 Sycamore Street in the amount of
$5,272.02; and Change Behavioral Health, Inc. at 501 Sycamore Street in the
amount of $3,465.00 and authorize Mayor to execute said documents -Submitted by
Aric Schroeder, City Planner", be adopted. Ayes: Six. Absent: Greenwood.
John Sherban, 1715 Robin Road, stated I question the 357 Fletcher Avenue in the
amount of $8400 because it is located right beside the Winning Edge and the Kwik
Star and there is no water possibility from that flood. There is no ditches,
that intersection would have had to been closed or the Mini Store and the
storage area would have had to been flooded before it would have ever gotten to
357 Fletcher. Noel Anderson, Community Planning and Development Director, stated
this is a State program, which the City oversees and does the paperwork for. Our
process essentially is that we take the information in; we do send it to the
State prior to Council to make sure the information is filled out correctly and
meets State approval. We do have the need to go out and figure out which ones
were flood damaged and all that. We also had some questions on this one. The
owners of the property have signed an affidavit noting that during the flood of
June 2008 the above referenced business had flood water both on the property and
in the building, the business had to be closed for several days and all business
revenue was lost. In talking with City staff there was floodwaters in this
general area of course with Hope Martin Park across 63 but there is also some
storm water systems in that area that potentially could have backed up and
flooded the property. We don't have any specific proof other than the affidavit
provided by the applicant. We don't have any proof that they were lying in their
affidavit either so we are processing it. Mayor Clark stated so there are no
individual inspections done by any of your staff on that property. Mr. Anderson
stated correct.
Resolution adopted and upon approval by Mayor assigned No. 2010-744.
135091 - Hart/Welper
that "Resolution approving recommendation of award of contract with B & B
Builders and Supply of Waterloo, Iowa in the amount of $184,478.95 in
conjunction with F.Y. 2011 Sidewalk Repair Assessment Program - Zone 10,
Contract No. 781 -Submitted by W. Wayne Castle, PLS, EI, Associate Engineer", be
adopted. Ayes: Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-745.
135092 - Hart/Welper
that "Resolution approving Contract, Bonds and Certificates of Insurance with B
& B Builders and Supply of Waterloo, Iowa in the amount of $184,478.95 in
conjunction with F.Y. 2011 Sidewalk Repair Assessment Program - Zone 10,
Contract No. 781 and authorize Mayor and City Clerk to execute said documents -
Submitted by W. Wayne Castle, PLS, EI, Associate Engineer", be adopted. Ayes:
Six. Absent: Greenwood.
Resolution adopted and upon approval by Mayor assigned No. 2010-746.
135093 - Cole/Getty
that "Resolution approving agreement with Vandewalle & Associates for project
implementation services at a maximum amount of $60,000.00 -Submitted by Michelle
Weidner, Chief Financial Officer", be adopted. Ayes: Six. Absent: Greenwood.
August 16, 2010 Page 10
they did not raise their prices. It is good for the City, something held in line
at that price.
135102 - Cole/Hart
that the above oral comments be received and placed on file. Ayes: Six.
Absent: Greenwood. Motion carried.
ADJOURNMENT
135105 - Cole/Hart
that the Council adjourn at 6:14 p.m. Ayes: Six. Absent: Greenwood. Motion
carried.
Suzy/ Sjchares
City Clerk
• •