HomeMy WebLinkAboutMinutes-12/10/2018 FINANCE COMMITTEE
December 10, 2018
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs,Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of December 3, 2018, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name &Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
JB Bolger,.Golf Manager Iowa Tarfgrass Conference Altoona, IA January 15, $140
and Tradeshow 2019
Tom Klein and Brad
Iowa Turfgrass Conference Altoona, IA January 16- $350
VanderWerff, Golf and Tradeshow 17, 2019
Superintendents
Wayne Castle,Associate SLSI Workshop Ames, IA January 25, $130
Engineer 2019
Dennis Gentz,Assistant Iowa Concrete Paving Des Moines, February 6-8, $210
City Engineer Association 55th Annual IA 2019
Concrete Paving Workshop
Mr. Morrissey questioned if ultra-high performance concrete will be discussed at the Iowa
Concrete Paving Association 55th Annual Concrete Pw,,ring Workshop.
Jamie Knutson, Interim City Engineer, commented that it has been discussed in year past but is
unsure if this is on the agenda this year.
Mr. Morrissey asked that this topic be brought up and information be brought back so that it can
potentially be utilized in Waterloo.
Voice vote -Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following pre-authorizations to
expend over$1,000.00, be approved.
Pre-Authorizations to Expend over$1.,000.00
Dept. Amount+Est. S/H Expenditure
Leisure Services $32,795.77 (1)John Deere 1580 Utility Mower with Tektite
Cab installed.
Sanitation $27,375 +$3,144.05 (300) large 96 gallon and (300)medium 64 gallon
S/H carts.
Sewer $2,532.45 +$50 S/H Annual uniform purchase for union employees.
Street $3,64.1.90 +$50 S/H Annual uniform purchase for union employees.
Traffic $8,750 (2) solar powered advanced warning dual beacons,
=� cabinet, battery, solar panel and banner radio.
Traffic $14,350+$100 S/H (4) Camera Versicam System including hardware.
,i
Finance Committee
December 10, 2018
Page 2
Traffic $1,302.55 +$50 S/H Annual uniform purchase for union employees.
Waste $12,950 GraniteNet software licenses and services renewal—
Management
enewalMana ement for Sewer Maintenance TV vans and Granite users.
Voice vote -Ayes: Three. Motion carried. '
Moved by Juon seconded by Morrissey that the project budget for the 2018 Community
Outreach Program, funded with donations in the amount of $1,000, as submitted by the Fire
Department,be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the project budget for the FYE19 IDOT Air Service
Development grant, funded with a grant from the IDOT in the amount of$48,000 and matched
with airport operating funds of$12,000, as submitted by the Airport, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the refund request in the amount of$108.90 for
garbage service fees billed in error on a vacant property located at 607 E. Airline Highway, be
approved. Voice vote- Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the refund request in the amount of $89.90 for
garbage service fees billed in error on property located at 612 W. 8th Street, be approved. Voice
vote-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the refund request in the amount of$9.00 for yard
waste service fees billed in error on property located at 538 Kern Street, be approved. Voice
vote -Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that the refund request in the amount of$50.63 for garbage
service fees billed in error on a vacant property located at 1009 Forest Avenue, be approved.
Voice vote -Ayes: Three. Motion carried.
Mr. Jacobs questioned if a threshold could be set to authorize low dollar amount billings be
approved by staff to make these move faster.
Mrs. Juon confirmed.
Moved by Juon seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated December 10, 2018, in the amount of$3,660,884.29 be received, placed
on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Jacobs seconded by Morrissey
that the meeting be adjourned at 5:22 p.m. Voice vote-Ayes: Three. Motion carried.
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Kelley Felcop
City Clerk