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HomeMy WebLinkAboutMinutes-December 10, 2018 December 10, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 10, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning &Development Director 145685 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, December 10, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried. 145686 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, December 3, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Six. Motion carried. Proclamation declaring December 10, 2018, official recognition of International Human Rights Day in Waterloo and video. ORAL PRESENTATIONS Todd Obadal, 124 Amity Drive, stated that he provided incorrect information last week about the Wal-Mart easement and apologized to the City Planner as well. He commented that he was shocked to learn that Wal-Mart had held up a water project for two years and that they signed the contract in April and it was sat on until September. He commended Noel Anderson for getting the easement agreement resolved. He commented that he received word that after doing a public records request that he heard that a representative of the city was not happy that he filed the request. David Dryer, 3145 W. 4th Street, questioned the man-power status of the Waterloo Fire Rescue and the response time of Station 6 when it is open vs. closed, and commented on potential future parking concerns in Waterloo. Russell Spencer, 631 W. Parker, explained that he is new to Waterloo and enjoys living here but asked about the trains that block the roads and what kind of changes have been put in place to help solve this problem. Mrs. Klein explained that she appreciates that Mr. Obadal apologized for false information he provided last week. She stated that citizens should take the time to research any issues they may have with an agenda item,prior to addressing council at oral presentations. Mayor Hart thanked Matt Mahler for his service as the Water Works General Manager. Mr. Morrissey shared a letter from the Waterloo Bucks on their community report which showcases how the organization supported the Cedar Valley in 2018. 145687 - Juon/Schmitt that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion carried. CONSENT AGENDA 145688 - Juon/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 10, 2018, in the amount of$3,660,884.29, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. December 10, 2018 Page 2 Resolution adopted and upon approval by Mayor assigned No. 2018-876. 2. Resolution approving request to certify assessment to property for work performed by the Waterloo Water Works,together with recommendation of approval by the Waterloo Water Works Board of Trustees: Address and amount to certify: 306 Monroe Street- $3,480.00. Resolution adopted and upon approval by Mayor assigned No. 2018-877. 3. Resolution resetting date of bid opening as December 27, 2018 and date of public hearing as January 7, 2019, for the Riverfront Stadium Group Seating Boxes Project, and rescinding Resolution No. 2018-832, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2018-878. b. Motion to approve the following: 1 Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. JB Bolger, Golf Iowa Turfgrass Conference Altoona, IA January 15, $140 Manager and Tradeshow 2019 b. Tom Klein and Brad Iowa Turfgrass Conference Altoona, IA January 16- $350 VanderWerff, Golf and Tradeshow 17, 2019 Superintendents c. Wayne Castle, SLSI Workshop Ames, IA January 25, $130 Associate Engineer 2019 d. Dennis Gentz, Iowa Concrete Paving Des Moines, February 6-8, $210 Assistant City Association 55th Annual IA 2019 Engineer Concrete Paving Workshop 2• Approved Beer, Liquor, and Wine Applications Name &Address of Business Class New or Expiration Includes Renewal Date Sunday a. Neighborhood Mart, 2102 B Wine/C Beer/E Renewal 11/114/2019 x Lafayette Street Liquor b. Sabor Latino Restaurant, C Beer New 11/4/2019 1927 Jefferson Street 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration New or Date Re-Appointment Marcia Courbat Memorial Hall Commission 12/31/2021 Re-appointment Donald L. Ticknor Memorial Hall Commission 12/31/2021 Re-appointment Angela Hickok Memorial Hall Commission 12/31/2021 New 4. Motion to receive and place on file the 2017 Operating Report of the Waterloo Water Works. 3. Receive and place on file the 2019 Budget of the Waterloo Water Works; and authorize City Clerk to file said documents with the Black Hawk County Auditor. Roll call vote-Ayes: Six. Motion carried. RESOLUTIONS 145689 - Schmitt/Amos December 10, 2018 Page 3 that "Resolution approving Supplemental Agreement No. 1 with AECOM, for a net increase in the amount of$62,400 in conjunction with the Diffuser Wing Dike Project No. 60504245, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried. Steve Hoambrecker, Waste Management Services Director, provided an overview of the project and its importance to the facility and the consent decree. Resolution adopted and upon approval by Mayor assigned No. 2018-879. 145690- Schmitt/Amos that"Resolution approving a Professional Services Agreement with Stanley Consultants, Inc., of Des Moines, Iowa, in an amount not to exceed $7,500, in conjunction with the Delane Drainage Study, and authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried. Jamie Knutson, Interim City Engineer, explained that the previous engineering firm went bankrupt and are wanting to contract with Stanley Consultants to review the plans. Resolution adopted and upon approval by Mayor assigned No. 2018-880. 145691 - Schmitt/Amos that"Resolution approving a Professional Services Agreement with HR Green, Inc. of Cedar Rapids, Iowa, in an amount not to exceed $55,900, in conjunction with the Waterloo Pavement Management Plan FY 2020-2026, and authorize the Mayor to execute said document", be adopted. Roll call vote- Ayes: Six. Motion carried. Jamie Knutson explained that a consultant is going to generate a seven-year road repair plan that will allow the public and utilities to see what projects are coming up, and determine if the money provided by Local Option Sales Tax is sufficient to maintain roads adequately into the future. Mayor Hart questioned if this will take into consideration Ward boundaries. Jamie Knutson explained that the study would consider Ward boundaries to ensure that each gets some type of funding. Mrs. Klein commented that she believes this is a sensible solution. Mr. Morrissey commented that a certain amount of funds are allotted every year and it is important to ensure that each Ward continues to receive some funding each year. Resolution adopted and upon approval by Mayor assigned No. 2018-881. 145692 - Morrissey/Amos that "Resolution approving a Professional Services Agreement with AECOM Technical Services, Inc. in the amount of$35,000, in conjunction with reconstruction of three (3) surface parking lots at the Waterloo Regional Airport, and authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried. Keith Kaspari, Airport Director, provided an overview of the agreement and explained that it will be for design services to reconstruct three parking lots. Resolution adopted and upon approval by Mayor assigned No. 2018-882. 145693 - Morrissey/Amos that "Resolution approving a Professional Services Agreement with I & S Group, Inc. (ISG) with a fixed fee amount of$15,000, in conjunction with the design of Fire Station No. 1 roof replacement", be adopted. Roll call vote-Ayes: Six. Motion carried. December 10, 2018 Page 4 Resolution adopted and upon approval by Mayor assigned No. 2018-883. 145694 - Morrissey/Amos that "Resolution approving a Professional Service Agreement with AECOM Technical Services of Waterloo, Iowa in the amount of$49,800, in conjunction with engineering and construction related services for Sanitary Sewer System Hydrologic Modeling, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-884. 145695 - Schmitt/Amos that "Resolution approving a Supplemental Consultant Agreement with Ament, Inc. to provide permanent acquisition plats and temporary easement plats to accommodate the proposed construction on the Ansborough Avenue/Downing Street Project, and authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-885. 145696 - Schmitt/Amos that change orders No. 1 - 9, for a net increase of$40,960.45 in conjunction with the FY 2018 Post Building constructed at the City of Waterloo yard waste site, and authorize the Mayor and City Clerk to execute said document, be received, placed on file and approved. Roll call vote-Ayes: Six. Motion carried. Sandie Greco, Interim Public Works Director, explained that a representative of Spahn & Rose was in attendance and could best describe why the change orders are needed. Gary Schneider, Spahn & Rose, explained that they found water three foot down from grade when they were to install the posts for the building so plans had to change in order to construct the building. 145697 - Schmitt/Amos that "Resolution approving completion of project and acceptance of work performed by Spahn & Rose Lumber Company of Jesup, Iowa, in the amount of$175,570.45 for the 60 foot by 80 foot post framed building at the City of Waterloo yard waste site", be adopted. Roll call vote-Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-886. ORDINANCES 145698 - Amos/Morrissey that "an Ordinance approving a request by the City of Waterloo to vacate an easement over a previously vacated alley located Northeast of 827 Commercial Street", be received, placed on file, considered and passed for the third time and adopted. Roll call vote-Ayes: Six. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5477. OTHER COUNCIL BUSINESS 145699 - Juon/Morrissey that Change Order No. 1 with I & S Group Inc. (ISG), for a net increase of$18,000, to complete a Building Survey Assessment on the Five Sullivan Brothers Convention Center, be received, placed on file and approved. Voice vote-Ayes: Five. Abstain: One (Jacobs). Motion carried. December 10, 2018 Page 5 Mayor Hart explained that this item is being added to a building audit already being done to review the infrastructure of all city buildings. John Sherbon, 1715 Robin Road, commented that this will be the third time the building has been evaluated and that the city should not need to hire a consultant to tell staff what needs to be fixed. Mayor Hart stated that the city did not give Edwin Leslie $200,000 and that several estimates over time have come in on fixing the convention center. He also explained that it is necessary to have someone with the expertise necessary to make an assessment. Todd Obadal, 124 Amity Drive, questioned when the last time the building was surveyed. Mayor Hart explained that the city has, to his knowledge, never had a building audit. Mr. Schmitt commented that he thought at one time the city had a committee or department to oversee the convention center. He stated that it seems like each year the city commits money each year to the convention center. Mayor Hart commented that the city has a maintenance staff to oversee repairs to the convention center. He further stated that the building audit will provide a roadmap for committing future funds to repairs. 145700 - Juon/Morrissey that Change Order No. 1 with WHR, Inc., for a net increase of$38,000 for the Satellite Wet Well Project#907, and authorize the Mayor and City Clerk to execute said document, be received, placed on file and approved. Voice vote-Ayes: Six. Motion carried. Steve Hoambrecker provided an overview of the change order. ADJOURNMENT 145701 - Morrissey/Amos that the Council adjourn at 6:37 p.m. Voice vote-Ayes: Six. Motion carried. Ke ley Felc le City Clerk