HomeMy WebLinkAboutMinutes-01/07/2019 FINANCE COMMITTEE
January 7, 2019
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of December 31, 2018, as proposed,
be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Amount
Name & Title of Personnel Class/Meeting Destination Date(s) not to
Exceed
Steve Hoambrecker, Waste 2019 Iowa Rural Water Des Moines, February $782
Management Service Association Annual IA 18-20,
Director Conference 2019
Michelle Weidner, Chief 23rd Annual Webinar- in January $180
Financial Officer Governmental GAAP office 24, 2019
U date
Mayor Quentin Hart Mayors' Top Teen Cedar Falls, IA April 9, $650
Awards & Mayors' 2019
Volunteer Awards
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following pre-authorizations to
expend over$1,000.00, be approved.
Pre-Authorizations to Expend over$1,000.00
Dept. Amount+ Expenditure
Est. S/H
Building Maintenance $2,067.51 Replacement of severely damaged carpet in 2nd floor
hallway off freight elevator at Five Sullivan Brothers
Convention Center.
Building Maintenance $10,814.50 Replacement of 1 st floor interior door hardware at
Five Sullivan Brothers Convention Center.
Building Maintenance $2,545.50 Boiler repairs for the Center for the Arts.
Clerk's Office $7,500.48 2018 Waterloo City Special Election Expense
Code Enforcement $1,700 Remove Ash tree, deemed hazardous, located at 2830
E. 4th Street.
Human Resources $13,000 City of Waterloo Employee Wellness Plan expenses
as approved by Council on 2/8/16.
Sewer $10,213.48 (2) blue white pro-series peristaltic pumps.
Traffic $1,506.39 Flexiprint 3M software.
Mr. Morrissey questioned why a Waterloo business was not selected for the bid award on item
four.
Noel Anderson, Community Planning and Development Director, explained that the bid was
awarded to the lowest bidder, and further explained that the maintenance staff had determined
Finance Committee
January 7, 2019
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that the local business did not have commercial grade carpet tile sales or installation expertise
and therefore a bid form was not sent.
Mrs. Juon questioned if the city has a local preference policy.
Michelle Weidner, Chief Financial Officer, explained that it is a rather grey area in the state
code, which does state that a city may choose a local vendor all other things being equal, so it
does not necessarily provide for a local preference. She further explained that defining "local" is
quite complex, and therefore historically, the city has typically awarded a local vendor only if
costs were equal to another bidder.
Mr. Jacobs commented it would be beneficial to discuss in the future but that it would be
difficult to define local preference.
Mr. Morrissey commented that he would like to see a work session on local preference with
these expenditures.
Mr. Schmitt commented that Cedar Rapids and Dubuque have a ten percent preference.
Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the project budget amendment for the Organized
Crime Drug Task Force funded with$7,500 through the U.S. Department of Justice, as submitted
by the Police Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated December 31, 2018, in the amount of$3,127,959.05 and January 7, 2019,
in the amount of$3,352,747.04 be received, placed on file and approved and forwarded to the
full council for approval. Voice vote -Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Morrissey seconded by Jacobs
that the meeting be adjourned at 5:22 p.m. Voice vote -Ayes: Three. Motion carried.
elley Felc
City Clerk