HomeMy WebLinkAboutAnti-Heroin COPS grant - 1/28/2019ANTI -HEROIN TASK FORCE GRANT PROGRAM
Governor's Office of Drug Control Policy
Pape State Office Bldg., 5th Floor
215 E. 7th Street, Des Moines, Iowa 50319 (515) 725-0300
Grantee:
Waterloo Police Department
715 Mulberry StreetStreet
Waterloo, Iowa 50703-5714
Grant #18 -COPS Heroin -09
Grant Period: January 1, 2019 through December 31, 2019
Federal: $6,111
Match: $0
Total: $6,111
ODCP Contact: Dennis Wiggins 515/725-0311
Legal Applicant:
Quentin Hart
Program Director:
Daniel Trelka
This grant is subject to the terms and conditions incorporated either directly or indirectly by reference in the grant program legislation, the grant program
request for proposal, and the stipulations, if any, noted under "Special Conditions." Except for any waiver granted explicitly elsewhere in this grant,
this award does not constitute approval of waiver from any Federal or state statutory/regulatory requirements for a United States Department of Justice
grant. The grantee agrees to perform all services and furnish all supplies set forth in the application of this grant award for the consideration stated
herein. This grant consists of the application for funds, the grant award notice, the budget documents, the standard grant conditions, the reporting
forms, and all approved grant revision documents. All parties to this grant award acknowledge that they have fully read and understand this contract,
and agree to abide by the terms set forth within.
SPECIAL CONDITIONS
• Grant funding is provided to assist project with mid to high level heroin investigations or precursor diversion investigations.
• Targets of investions will be shared with the Division of Intelligence to be entered into the LEIN database system.
• Projects will regularly deconflict investigations by searching potential targets in the LEN database system.
In witness wherefore, the parties hereto have executed this grant the day and year specified below.
SIGNATURES/DATES
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IOWA GOVERNOR'S OFFICE OF DRUG CONTROL POLICY
STANDARD GRANT CONDITIONS
Byrne Justice Assistance Grant; Methamphetamine Hot Spots; Residential
Substance Abuse Treatment; Byrne Discretionary; Second Chance; Drug
Court; Postconviction Testing of DNA Evidence to Exonerate the Innocent;
Project Safe Neighborhoods; John R. Justice; Drug Free Communities;
Anti -Heroin Task Force; and Paul Coverdell Forensic Science.
1. General:
These standard grant conditions, unless otherwise stated herein, apply to the following
grant programs administered in Iowa by the Governor's Office of Drug Control Policy
(ODCP): Byrne Justice Assistance Grant; Methamphetamine Hot Spots; Residential
Substance Abuse Treatment; Byrne Discretionary; Second Chance; Drug Court;
Postconviction Testing of DNA Evidence to Exonerate the Innocent; Project Safe
Neighborhoods; John R. Justice; Drug Free Communities; and Paul Coverdell Forensic
Science.
The Grantee shall provide the necessary facilities, materials, services, and qualified
personnel to perform and/or provide all the services set forth in the approved application
and the letter of notification for the grant amount. The grant budget will be a basis for the
Grantee's expenditure of the grant amount. Acceptance of the terms and conditions of the
grant is indicated by the applicants' signatures on the grant contract, attached certification,
and by requesting and expending grant funds.
The Grantee agrees to indemnify and hold harmless the Governor's Office of Drug Control
Policy (ODCP) and the State of Iowa for all loss and damage sustained and liability incurred
by the Grantee.
The Grantee hereby agrees to abide by all applicable Federal, state, and local laws, rules
and regulations. The Certified Assurances and forms signed and or submitted via
www.iowagrants.gov by the Grantee in making application for grant funds are incorporated
herein.
2. Definitions:
a. "State" means the State of Iowa.
b. "ODCP" means the Governor's Office of Drug Control Policy.
c. "Grantee" or "Legal Applicant" means the governmental agency contracting with
the Governor's Office of Drug Control Policy.
d. "Program/Project Director" means the person who has been delegated authority to
administer the project described in the application.
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e. "Special Conditions" means those conditions applying uniquely to this grant
contract as identified on the grant contract page.
f. "Standard Grant Conditions" means those conditions applying to all ODCP grant
contracts.
"JAG" means the Federal Byrne—Justice Assistance Grant program, for which
ODCP is the State Administrative Agency in Iowa.
3. Accountability for All Entities:
Grantees shall promote effectiveness, efficiency, and accountability. They must serve
their publics in an ethical and transparent manner. This includes operating
professionally, truthfully, fairly, and with integrity and accountability to uphold public
trust.
4. Additional Guidance for Nonprofit Organizations:
Nonprofit organizations must be aware of and. comply with applicable law and regulations.
The Iowa Nonprofit Principles and Practices for Charitable Nonprofit Excellence Revised
2016' shall be used as a means of educating nonprofit organizations about the laws and
regulations with which they must comply and to provide guidance about good operational
practices and ethical conduct. This publication may be accessed at
https://inrc.law.uiowa.edu/sites/inrc.law.uiow a .e du/file s/pp-2016ed-web.pdf
The purpose of the Iowa Principles and Practices for Charitable Nonprofit Excellence is to
promote good management practices, ethical conduct, and public accountability for Iowa
charitable nonprofit organizations as they perform their crucial community services. The
Principles and Practices are not regulatory. While many of the Principles and Practices
will be helpful to all nonprofits, they are specifically written for 501(c)(3) organizations.
The Iowa Principles and Practices for Charitable Nonprofit Excellence are intended to be
primarily an educational process designed to improve efficiency and accountability. It is
recognized that implementation will take different forms and occur at different levels,
given the resources of the nonprofits.
5. Accounts and Records:
a. The Grantee shall comply with pertinent state and Federal laws, and the provisions
of the Office of Justice Program's (OJP) Financial Guide:
https://ojp.gov/financialguide/doj/pdfs/D0J_FinancialGuide.pdf
b. The Grantee shall maintain accurate, current, and complete records of the financial
activity of this contract, including records which adequately identify the source and
application of funds. Grantees are expected to maintain separate records for each
Federal grant or program. Cash or matching contributions made by the Grantee shall
be verifiable from the Grantee's records. These records shall contain information
pertaining to contract amount, authorizations, obligations, unobligated balances,
assets, liabilities, expenditures, and program income.
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c. Effective control and accountability shall be maintained for all assets, including
current and accurate equipment inventory records. The Grantee shall adequately
safeguard all such property and assure that it is used solely for authorized purposes.
Accounting records shall be supported by source documentation such as canceled
checks, paid bills, receipts, payrolls, contract award documents, etc.
d. The Grantee, in making project expenditure accounts, records and reports, shall
make any necessary adjustments to reflect refunds, credits, underpayments or
overpayments, as well as any adjustments resulting from administrative or
compliance reviews and audits. Such adjustments shall be set forth in the financial
reports filed with the ODCP.
e. The Grantee agrees to maintain a sufficient recordkeeping system to provide
statistical data for the purpose of planning, monitoring, and evaluating their
program.
f. All pertinent records and books of accounts related to this contract shall be retained
for a period of three (3) years—following the closure of the grantee's most recent audit
report. In the event of litigation, negotiation or audit findings, the records shall be
retained until all issues arising from such actions have been resolved or until the end
of the regular three-year period, whichever is later.
6. Cash/In-Kind Match (If required and included in the approved budget):
Grant application materials will specify the level and conditions of match required for each
grant program. If cash or in-kind match is required, the match will be identified in the
grant contract signed by the grantee as well as in the approved budget. If "cash" match is
included in the approved budget, the grantee must be able to demonstrate that the match
is from a new appropriation, or from existing resources which were not intended for the
stated program purpose
Grantees must maintain records clearly showing the source, the amount, and the timing of
all match contributions. The following may be used as cash match:
a. Local and state appropriations;
b. Funds contributed from private sources;
c. Federal funds from the following sources:
1.) Housing and Community Development Act of 1974;
2.) Appalachian Regional Development Act;
3.) General Revenue Sharing;
d. Existing resources (as long as the existing funds were used in areas other than the
stated program purpose);
e. Salaries of existing personnel who are transferred to grant activities (if the original
positions are filled with new personnel;
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f. Asset forfeiture funds resulting from state or Federal court action per applicable state
and Federal guidelines;
g.
Program income and the related interest earned on that program income generated
from projects may be used as match provided it is identified and approved prior to
making an award;
h. Funds appropriated by Congress for the activities of any agency of a Tribal
government or the Bureau of Indian Affairs performing law enforcement functions on
Tribal lands; and
i. Funds otherwise authorized by law.
All funds designated as match are restricted to the same use as grant program funds. The
matching share must be obligated by the end of the period for which Federal funds have
been made available for obligation under an approved program or project. The Grantee
must submit a written plan for expenditure of matching funds if requested by ODCP.
7. Non -Supplanting Requirement:
Federal funds must be used to supplement existing funds for program activities and not
replace those funds which have been appropriated for the same purpose. Potential
supplanting will be the subject of application review, as well as pre -award review, post -
award monitoring, and audit. If there is a potential presence of supplanting, the grantee
will be required to supply documentation demonstrating that the reduction in non -Federal
resources occurred for reasons other than the receipt or expected receipt of Federal funds.
8. Program Income:
"Program income" means gross income earned by the Grantee during the grant period as a
direct result of the grant award. Direct result is defined as a specific act or set of activities
that are directly attributable to grant funds and which are directly related to the goals and
objectives of the project.
Program income shall be accounted for and used for any purpose that furthers the broad
objectives of the legislation under which the award was made.
Program income earnings and expenditures must be reported with claims for
reimbursement and must be used in accordance with the provisions of 2 CFR Part 200,
Uniform Administrative Requirements.
9. Subcontracting:
None of the activities or funds of this grant shall be subcontracted to another organization
or individual without specific prior approval by ODCP, with the exception of subcontracts
under $1,000. Open and free competition is required. To obtain ODCP approval, the
Grantee shall submit the proposed contract or written agreement between the parties. The
contract or agreement must contain a list of the activities to be performed by the
subcontractor, and the contract policies and requirements. All grant related certifications
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and conditions agreed upon by the applicant agency shall be passed on to subcontracting
agencies. Subcontractors shall complete the Standard Grant Condition Certification.
10. Property and Equipment:
a. Iowa Administrative Code, Administrative Services [401, Chapter 11] and Section III,
3.7 of OJP's Financial Guide prescribe property rules and regulations.
b. The grantee shall develop procedures to assure competitive acquisition of approved
purchases.
c. Definition of Equipment: Any item costing $5,000 or more and having an anticipated
useful life of more than one year. Chairs, tables, files and movable partitions costing
less than $5,000 shall be accounted for in aggregate. All other items of equipment
shall be accounted for individually.
The above definition identifies a minimum list of items, which must be considered as
equipment. The Grantee's accounting system may include other items of equipment
as well.
d. The Grantee shall maintain property records, inventory control, and maintenance
procedures for all non -expendable property purchased all or in part with grant funds.
An inventory report form must be completed and submitted to ODCP with the last
project report. Procedures for managing equipment (including replacement, whether
acquired in whole or in part with project funds), will, at a minimum, contain records,
which include the following:
1.) Description of the property;
2.) Serial number or other identification number;
3.) Source of the property;
4.) Identification of who holds the title;
5.) Acquisition date;
6.) Cost of the property;
7.) Location of the property; and
8.) Disposition data including the date of disposal and sale price.
e. Title of Property: Notwithstanding any other provision of law, title to all expendable
and nonexpendable property purchased with grant funds made available under the
Grant Program shall vest in the agency that purchased the property, if it certifies to
the ODCP that it will use the property for the purposes outlined in the grant
application. If such certification is not made, title to the property shall vest in the
State of Iowa, which shall seek to have the property used for program related
purposes elsewhere in the state prior to using it or disposing of it in any other manner.
f. Use of Property: The Grantee may use property acquired in whole or in part with
Federal funds for the authorized purpose of the original grant as long as needed
whether or not the program or project continues to be supported by Federal funds.
11. Computer Systems:
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No federal funding may be used to maintain or establish a computer network unless such
network blocks the viewing, downloading, and exchanging of pornography. Nothing in this
subsection limits the use of funds necessary for any Federal, State, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecution, or
adjudication activities.
12. Travel:
Travel specifically identified in the grant application and approved budget is approved for
reimbursement by ODCP. Out of state training and travel not identified and approved in
the application and grant budget requires approval by ODCP prior to reimbursement.
Requests for out-of-state training and travel must be submitted to ODCP in writing.
Recipients shall follow their own written policy for allowable travel costs. In the event a
reasonable and prudent policy does not exist, State of Iowa approval rates will apply to
subrecipient travel costs. State rates are available by contacting ODCP.
13. Payments:
Expenditure reports must be submitted monthly. Expenditure reimbursement shall be
made on program cash expenditures included in the grant budget and upon the receipt and
acceptance by ODCP of a properly completed and authorized expenditure report and
supporting documentation. Reimbursement must be requested within 23 days after the end
of the period for which payment is being requested. Payments may be adjusted to correct
disallowance's resulting from audit or contract review. Reimbursement may be withheld if
a grantee is delinquent in program reporting or if the grantee fails to meet any contract
condition.
14. Reporting:
Form to be Used:
a. Claim for Reimbursement - Completed
online at www.iowagrants.gov
b. Quarterly Progress Reports - Completed
online at www.iowagrants.gov
c. Inventory Report Form
Equipment purchased all or in part
with grant funds must be listed
on the inventory report form.
(See property.) Due to ODCP
30 days after the grant
period.
d. Annual Audit Report
If agencies are exempt from audit
requirements, you must keep
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Due Date:
Due by the 23rd day of each month,
following expenditures.
Due Date:
October 23rd
January 23rd
April 23rd
July 23rd
Due Date
July 31St
Due Date
For July 1St through June 30th
audit is due by March 31St
records that are available for
review or audit by appropriate
officials including the Federal
agency, the State agency, and the
US Government Accountability
Office (GAO).
15.Awards to private agencies - accounting system audit requirement.
These organizations must have financial and compliance audits conducted by qualified
individuals who are organizationally, personally, and externally independent from those
who authorize the expenditure of Federal funds. This audit must be conducted in accordance
with the Government Auditing Standards (December 2011 Revision), as found on the GAO
website. The purpose of this audit is to ascertain the effectiveness of the financial
management systems and internal procedures that have been established to meet the terms
and conditions of the award. Audits must be conducted no less frequently than every 2
years. The dollar threshold applies as established for audit reports in OMB Circular A-133,
as amended.
16.Audits:
Subrecipients of Federal funds are required to permit access to their records and financial
statements as necessary to comply with Title 2 CFR Part 200, Subpart F Audit
Requirements and Code of Iowa, Chapter 11, Audit of Counties, Cities and School Districts.
Non -Federal entities that expend $750,000 or more in Federal funds (from all sources
including pass-through subawards) in the State fiscal year (July 1 - June 30) shall have a
single organization -wide audit conducted in accordance with the provisions of Title 2 CFR
Part 200, Subpart F.
Non -Federal entities that expend less than $750,000 in Federal awards in a fiscal year are
exempt from audit requirements for that year. Records must be available for review or audit
by appropriate officials including the Federal agency, pass-through entity, and General
Accounting Office (GAO).
A management letter must be submitted with the audit report. Grantee audit reports must
be submitted no later than nine (9) months after the close of each fiscal year during the term
of the award. Grantees shall comply with any audit resolution activities as directed by
ODCP.
Audit costs for audits not required or performed in accordance with Title 2 CFR Part 200,
Subpart F are not allowable. If the grantee did not expend $750,000 or more in Federal
funds in its fiscal year, but contracted with a certified public accountant to perform an audit;
these costs may not be charged to the grant.
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Monitoring/Evaluation:
The Governor's Office of Drug Control Policy may conduct site visits to review grant
compliance, assess management controls, assess the applicable activities or strategies, and
provide technical assistance. In addition, the Grantee agrees to provide any data or
information required for the purposes of monitoring and program evaluation. Such
evaluation may be conducted by ODCP or other appropriate agencies. The Grantee agrees
to ensure the cooperation of the Grantee's employees and board members in such efforts.
Following each site visit ODCP shall submit a written report to the Grantee, which will
identify the findings of the site visit. A corrective action plan with a timetable to address
any deficiencies or problems noted in the site visit report may be requested by ODCP. The
corrective action plan shall be submitted to ODCP for the approval within the timeline
outlined in the written report. The Grantee agrees to carry out the plan after it is approved
by ODCP. Failure to do so may result in suspension or termination of funding.
17.Changes in the Program:
a. Changes in Service: Changes in types of services provided by the Grantee as agreed
to in the application and award require prior approval by ODCP. Discontinuation
of a service may result in a decrease in the grant amount or termination of the grant.
b. Changes in Location: ODCP must be notified of any change in office or service
location (relocation, addition, or deletion) from that shown in the application within
72 hours of such change.
c. Changes in Program Director or Other Personnel: When there is a change in the
program director or any other personnel supported by the grant from that shown on
the application, ODCP must be notified. The Grantee is responsible for replacement,
and notifying ODCP in writing of each action within 72 hours.
d. Change in Legal Applicant/Grantee: A change in legal applicant is the process
whereby the legal and administrative responsibility for administering the grant is
transferred from one legal entity to another. A change of Grantee must be approved
in advance by ODCP. ODCP reserves the right to not contract with a new Grantee.
A written agreement of the original Grantee to relinquish all rights to the project;
and, a written agreement of the new Grantee to accept all the terms and conditions
of the contract must be submitted to and approved by ODCP prior to the date of
transfer.
e. Change in Budget: Due to the fact that budget line item amounts are only estimates
of budget expenditure, funds may be reallocated among budget line items. Budget
revision requests must be submitted, and approved by, ODCP prior to the revised
expenditure of funds. ODCP will not reimburse funds for unapproved expenditures.
Budget revisions may be requested, via iowagrants.gov, by the legal applicant and/or
the legal applicant's authorized designee (e.g. the Program/Project Director), who
must certify that the change in budget does not constitute a change in the goals and
objectives of the program.
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18.Withholding of Support, Suspension, and Termination:
a. Withholding of Support: With ten (10) days written notice, ODCP may temporarily
withhold payment of funds until a corrective action plan has been submitted by
Grantee and approved by ODCP. Reasons may include, but are not limited to the
following:
1.) Delinquency in submitting required reports;
2.) Failure to provide adequate management of the funds;
3.) Failure to show satisfactory progress in achieving the objectives of the program
or failure to meet the terms and conditions of the contract; and
4.) Failure to regularly coordinate the activities and services with other local
providers funded by ODCP. Temporary withholding of funds does not
constitute just cause for the Grantee to interrupt services to clients.
b. Suspension: When, as determined by ODCP, a Grantee has materially failed to
comply with the terms and conditions of the grant, ODCP may, with ten (10) days
written notice to Grantee, suspend the grant. Only necessary and proper costs that
ODCP agrees could not have reasonably been avoided during the period of suspension
will be paid by ODCP. Suspension shall remain in effect until the Grantee has shown
to the satisfaction of the ODCP that corrective action has been or will be taken, or
until ODCP terminates the grant.
c. Termination:
1.) Termination for Cause: The ODCP may terminate a grant in whole or in part
anytime before the date of completion if ODCP determines that the Grantee
has failed in a material way to comply with the terms and conditions of the
grant. To terminate a grant, ODCP must send written notice to the Grantee
stating the date and reasons for the termination. Payments to the Grantee
will be only for services provided or purchases authorized up to the date of
termination. Recovery of funds by ODCP shall be made in accordance with the
terms and conditions of this grant.
2.) Termination on Other Grounds: In addition to termination for cause, ODCP
grants may be terminated in whole or in part as follows:
(a) By ODCP with the consent of the Grantee. Both parties agree on the
termination conditions, including the effective date and, in the case of
partial terminations, the portion to be terminated.
(b) By the Grantee. Thirty (30) days written notice to ODCP is required.
Such notice shall set forth the reason for such termination. Termination
of part of the grant is subject to Section 17 entitled "Changes in the
Program."
(c) By ODCP due to the lack of adequate funds to support the grant. Should
this contract terminate prior to the expiration date as set forth in the
grant cover page, the Grantee agrees to deliver such information and
items which are due as of the date of termination. The ODCP shall not
be liable for unemployment compensation arising from the termination
of this grant.
19. Copyrights:
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The U.S. Department of Justice and the State of Iowa, ODCP reserve a royalty -free,
nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to
authorize others to use: a) the copyright in any work developed under a grant, or contract
under a grant or subgrant; and b) any rights of copyright to which Grantee or contractor
purchases ownership with grant support.
20. Publicity:
Program directors are encouraged to make the results and accomplishments of their
activities available to the public. Prior ODCP approval is not needed for publishing the
results of an activity under a grant project; however, an acknowledgment of State/Federal
support must be made. Grantee shall, when issuing statements, press releases, and other
documents describing the grant project, clearly state: a) the percentage of the total cost of
the project which will be financed with Federal and State funds; and b) the dollar amount
of Federal and State funds for the project.
Any publication (written, visual, or sound), whether published at the grantee's or
government's expense, shall contain the following statements: (NOTE: This excludes press
releases, newsletters, and issue analyses.)
"This project was supported by Grant No. , awarded by the U. S. Department
of Justice. Points of view in this document are those of the author and do not
necessarily represent the official position or policies of the U.S. Department of Justice
or the Governor's Office of Drug Control Policy."
21. Release of Information and Confidentiality of Records:
a. Release of Grant Information: The Grantee is required to make available all records,
papers and other documents kept by the Grantee relating to the receipt and
disposition of any funds, if requested by any member of the public. All such records
shall be available except when access to the records is limited by Federal
confidentiality regulations. The intended use of such information will not be a
criterion for release.
b. Confidentiality of Client Records: Privacy rights of parents and students apply to
this program. Grantee policies and procedures shall provide that records of the
identity, diagnosis, prognosis, or treatment of any client which are maintained in
connection with the performance of the grant be kept confidential and be used only
for the purposes and under the circumstances expressly authorized under the Federal
confidentiality regulations 42 CFR part 2 "Confidentiality of Alcohol and Drug Abuse
Patient Records." The Code of Iowa, Chapter 22.7 Confidential records are available
from the ODCP.
22. Conflict of Interest:
The Grantee shall establish safeguards to prevent employees, consultants, or members of
governing bodies from using their positions for purposes that are, or give the appearance of
being, motivated by the desire for private gain for themselves or others with whom they
have family, business, or other ties.
23. Report Misuses of Funds
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The recipient must promptly refer to ODCP any credible evidence that a principal,
employee, agent, contractor, subgrantee, subcontractor, or other person has either 1)
submitted a false claim for grant funds under the False Claims Act; or 2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity,
or similar misconduct involving grant funds. This condition also applies to any subcontract
for services.
24.Restrictions and certifications regarding non -disclosure agreements and related
matters
No recipient or subrecipient under this award, or entity that receives a contract or
subcontract with any funds under this award, may require any employee or contractor to
sign an internal confidentiality agreement or statement that prohibits or otherwise
restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste,
fraud, or abuse to an investigative or law enforcement representative of a Federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,
to contravene requirements applicable to Standard Form 312 (which relates to classified
information), Form 4414 (which relates to sensitive compartmented information), or any
other form issued by a Federal department or agency governing the nondisclosure of
classified information.
1) In accepting this award, the recipient --
a) represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or
otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b) certifies that, if it learns or is notified that it is or has been requiring its employees
or contractors to execute agreements or statements that prohibit or otherwise restrict
(or purport to prohibit or restrict) reporting of waste, fraud, or abuse as described
above, it will immediately stop any further obligations of award funds, will provide
prompt written notification to the agency making this award, and will resume (or
permit resumption of) such obligations only if expressly authorized to do so by that
agency.
25. Drug Free Workplace:
All recipients receiving awards from the Governor's Office of Drug Control Policy shall
certify that they will maintain a drug-free workplace, or in the case of a recipient, who is an
individual, certify to the agency that his or her conduct of award activity will be drug-free.
If a recipient makes a false certification, the recipient is subject to suspension, termination,
and debarment. In order to comply with the Drug Free Workplace Act of 1988, Grantees
are required to report any conviction of their employees under a criminal drug statute for
violations occurring on the Grantees premises or off the Grantee's premises while
conducting official business. A report of a conviction must be made to ODCP within ten (10)
days of receiving notices of such conviction.
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26.Americans With Disabilities Act:
The Grantee hereby assures and certifies compliance with Subtitle A, title II of the
Americans with Disabilities Act (ADA), 42 U.S.C. 12131-12134, and Department of Justice
implementing regulation, 28 CFR Part 35.
27.Immigration and Naturalization Service:
The grantee shall complete and keep on file, as appropriate, Immigration and
Naturalization Service Employment Eligibility Verification Form (I-9). This form is to be
used by recipients of Federal funds to verify that persons are eligible to work in the United
States.
28.Limited English Proficiency:
"Applicants must certify that Limited English Proficiency persons have meaningful access
to the services under this program(s). National origin discrimination includes
discrimination on the basis of limited English proficiency (LEP). To ensure compliance with
Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail
providing language assistance services, including oral and written translation when
necessary. The U.S. Department of Justice has issued guidance for grantees to help them
comply with Title VI requirements. The guidance document can be accessed on the Internet
at www.lep.gov."
29. Equal Employment Opportunity Program:
a. All grant recipients, including contractors, will comply with any applicable Federal
nondiscrimination requirements, which may include the following: Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. 3789d); Victim of Crime Act (42 U.S.C.
10604(e)); Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C.
5672(b)); Civil Rights Act of 1964 (42 U.S.C. 2000d); Rehabilitation Act of 1973 (29
U.S.C. 794); Americans with Disabilities Act of 1990 (42 U.S.C. 12131-34); Education
Amendments of 1972 (20 U.S.C. 1681, 1683, 1685-86); Age Discrimination Act of 1975
(42 U.S.C. 6101-07); 28 C.F.R. pt. 42 (U.S. Department of Justice Regulations —
Nondiscrimination; Equal Employment Opportunity; Policies and Procedures); Ex.
Order 13279 (equal protection of the laws for faith -based and community
organizations); and 28 C.F.R. pt. 38 (U.S. Department of Justice Regulations — Equal
Treatment for Faith -Based Organizations).
b. In the event a Federal or State court or Federal or State administrative agency makes
a finding of discrimination after a due process hearing on the grounds of race, color,
religion, national origin, or sex against a recipient of funds, the recipient will forward
a copy of the finding to the Office for Civil Rights, Office of Justice Programs and the
Iowa Governor's Office of Drug Control Policy (ODCP).
c. Recipient will provide an Equal Employment Opportunity Plan (EEOP) to the U.S.
Department of Justice, Office of Justice Programs, Office for Civil Rights (OCR), if
required to submit one. Otherwise, it will provide a certification to the OCR and the
ODCP that it has a current EEOP on file, if required to maintain one. Grantee
agencies receiving less than $25,000; grantee agencies with less than 50 employees,
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regardless of the amount of the award; and non-profit organizations, Indian Tribes,
and medical and education institutions, are exempt from the EEOP requirement, but
the grantee is required to submit a certification form to the OCR to claim the
exemption. A copy of the certification form shall also be submitted to the ODCP.
Information about civil rights obligations of grantees can be found at
www.oip.usdoi.gov/ocr
d. In accordance with Federal civil rights laws, the subrecipient shall not retaliate
against individuals for taking action or participating in action to secure rights
protected by these laws.
All grant recipients, including contractors, will also comply with the Iowa Civil Rights
Act. The Iowa Civil Rights Act, (IAC Ch 216), prohibits discrimination in employment
because of a person's: Race, Creed, Color, Sex, Age, National Origin, Gender Identity,
Sexual Orientation, Disability, or Religion.
e. Grant recipients, if required, must make available, upon request, its Affirmative
Action Program containing goals and time specifications.
f. This contract may be suspended or terminated, in whole or in part, in the event of the
Grant recipient's noncompliance with this section and the recipient may be declared
ineligible for further contracts with ODCP. Additionally, ODCP may take further
action by imposing other sanctions or invoking other remedies as provided by the
Iowa Civil Rights Act of 1965 or as otherwise provided by law.
g.
The U.S. Department of Justice, Office of Civil Rights issued an advisory document
for grant recipients on the proper use of arrest and conviction records in making
hiring decisions. See Advisory for Recipients of Financial Assistance from the U.S.
Department of Justice on the U.S. Equal Employment Opportunity Commission's
Enforcement Guidance: Consideration of Arrest and Conviction Records in
Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013),
available at https://ojp.gov/about/ocr/pdfs/UseofConviction_Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either
applicants for employment or employees for retention or promotion may have a
disparate impact based on race or national origin, resulting in unlawful employment
discrimination. In light of the Advisory, recipients should consult local counsel in
reviewing their employment practices. If warranted, recipients should also
incorporate an analysis of the use of arrest and conviction records in their Equal
Employment Opportunity Plans.
30.Equal Treatment for Faith Based Organizations:
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38,
governing "Equal Treatment for Faith Based Organizations". The Equal Treatment
Regulation provides in part that grant awards may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Grant
recipients may still engage in inherently religious activities, but such activities must be
separate in time or place from the grant funded program, and participation in such activities
13
by individuals receiving services from the grantee or a sub -grantee must be voluntary. The
Equal Treatment Regulation also makes clear that organizations participating in programs
funded through grant funding are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this
award, faith based organizations may, in some circumstances, consider religion as a basis
for employment. See http://www.oip.gov/about/ocr/equal fbo.htm.
31.Lobbving Restrictions:
The Grantee agrees that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Grantee, to any person for influencing or attempting to influence an officer or
employee of Congress, or an employee of a member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of
a member of Congress in connection with this Federal contract or grant, and the
Grantee receives Federal funds exceeding $100,000, the Grantee shall complete and
submit standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions https://www.gsa.gov/forms-library/disclosure-lobbying-activities
c. The Grantee shall require that the language of this certification be included in any
subcontracts and that all contractors shall certify and disclose accordingly. Any
person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
32. Sanctuary Jurisdiction
Grantee will comply with the provisions of 8 U.S.0 §1373 which addresses the exchange of
information regarding citizenship and immigration status among federal, state, and local
government entities and officials from "prohibit[ing] or in any way restrict[ing]" government
officials or entities from sending to, or receiving from, federal immigration officers
information concerning an individual's citizenship or immigration status.
33. Liability:
a. If any provision contained herein is in conflict with any State or Federal law or shall
be declared to be invalid by any court of record of this State, such invalidity shall
affect only such portions as are declared invalid or in conflict with the law. Any
remaining portion ruled valid by the court shall continue to be in effect.
b. ODCP reserves all administrative, contractual and legal remedies, which are
available in the event that the Grantee violates or breaches the terms of this contract.
34. Drua Task Force:
14
Officers funded by the Office of Drug Control Policy who encounter minors who as a direct
or indirect result of the presence and or the use of any illegal drug are at risk of exposure,
abuse, or neglect shall at a minimum report the encounter to the Department of Human
Services. Task forces are strongly encouraged to participate in a Drug Endangered Children
program designed to identify and protect the wellbeing of these youth.
35. Drug Task Force Training:
Each current member of a law enforcement task force funded with these funds who is a task
force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete Department of Justice required online (internet-based) task
force training. All task force members are required to complete this training once during
the life of this award, or once every four years if multiple awards include this requirement.
The training is provided free of charge online through BJA's Center for Task Force Integrity
and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as
other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. When
registering for the training, participants should use the preauthorization code QX6S4
36.Use of Force Training Metrics
(Byrne JAG Grantees Only) Law enforcement agencies receiving director or sub -awarded
JAG funding must submit quarterly accountability metrics data related to training that
officers have received on the use of force, racial and ethnic bias, de-escalation of conflict, and
constructive engagement with the public.
37.NEPA Clandestine Methamphetamine Laboratories:
This condition facilitates compliance with the provision of the National Environmental
Policy Act (NEPA) relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine
laboratories [hereinafter,"meth lab operations"]. No Federal monies from this award may
be obligated to support meth lab operations unless the grant recipient implements this
condition.
The Office of Justice Programs (OJP), in consultation with the Bureau of Justice
Assistance, the Drug Enforcement Administration, and the Office for Community Oriented
Policing Services, prepared a Program -level Environmental, health and safety impacts
likely to be encountered by law enforcement agencies as they implement specific actions
under their methamphetamine laboratory operations. Consistent with the Assessment,
the following terms and conditions shall apply to the grant recipient for any OJP funded
meth lab operations:
a. The grant recipient shall comply with Federal, State, and local environmental,
health, and safety laws and regulations applicable to meth lab operations, to
include the disposal of the chemicals, equipment, and wastes resulting from those
operations.
b. Grant recipients shall have a Mitigation Plan in place that identifies and
documents the processes and points of accountability within its state. This plan
15
will be used to ensure the adverse environmental, health, and safety impacts in
the Assessment are mitigated in a manner consistent with the requirements of
this condition.
c. Grant recipients shall monitor grant funded meth lab operations to ensure that
they comply with the following nine mitigation measures identified in the
Assessment and whose implementation is addressed in the grantee's Mitigation
Plan.
Methamphetamine Mitigation Conditions
Where applicable, grant recipients shall:
a) Provide medical screening of personnel assigned or to be assigned by the grantee
to the seizure or closure of clandestine methamphetamine laboratories;
b) Provide Occupational Safety and Health Administration (OSHA) required initial
and refresher training for law enforcement officials and all other personnel
assigned to either the seizure or closure of clandestine methamphetamine
laboratories;
c) As determined by their specified duties, equip the personnel with OSHA required
protective wear and other required safety equipment;
d) Assign properly trained personnel to prepare a comprehensive contamination
report on each seized/closed laboratory;
e) Utilize qualified disposal personnel to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of
each seized laboratory;
f) Dispose of the chemicals, equipment, and contaminated materials and wastes at
properly licensed disposal facilities or, when allowable, at properly licensed
recycling facilities;
g) Monitor the transport, disposal and recycling components of subparagraphs
number "e" and "f" immediately above in order to ensure proper compliance;
h) Have in place and implement a written agreement with the responsible State
environmental agency. This agreement must provide that the responsible State
environmental agency agrees to: (i) timely evaluate the environmental condition
at and around the site of a closed clandestine laboratory; and (ii) coordinate with
the responsible party, property owner, or others to ensure that any residual
contamination is remediated, if determined necessary by the State environmental
agency and in accordance with existing State and Federal requirements;
i) Have in place and implement a written agreement with the responsible State or
local service agencies to properly respond to any minor, as defined by State law,
at the site. This agreement must ensure immediate response by qualified persons
16
who can (i) respond to the potential health needs of any minor at the site; (ii) take
that minor into protective custody unless the minor is criminally involved in the
meth lab activities or is subject to arrest for other criminal violations; (iii) ensure
immediate medical testing for methamphetamine toxicity; and (iv) arrange for any
follow-up tests, examinations, or health care made necessary as a result of
methamphetamine toxicity; and
j) Report all clandestine lab responses to the Iowa Division of Narcotics Enforcement
using EPIC report form #143. Assistance in completing this form is available by
calling 515/281-9054.
38. DUNS/SAM Registration:
Grant recipient shall register and provide the Governor's Office of Drug Control Policy a
Data Universal Number System (DUNS) number. The recipient shall maintain a current
registration with the System for Award Management (SAM) for the duration of the grant
project period.
39. Recipient Integrity and Performance
The recipient must comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or connected
to the performance of) this award. Under certain circumstances, recipients of federal grant
funds are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and
performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of
information on certain civil, criminal, and administrative proceedings to the federal
designated integrity and performance system (currently, "FAPIIS") within SAM are posted
on the OJP web site at http://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient
Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are
incorporated by reference here.
40. Contested Cases — Administrative Procedure Act:
Grantees who wish to contest the application of these standard grant conditions may do so
in accordance with Chapter 17A of the Code of Iowa.
Revised 6/18/18
17
Iowa Governor's Office of Drug Control Policy
STANDARD GRANT CONDITIONS CERTIFICATION
Legal Applicant & Program/Project Director
On behalf of, (agency) City of Waterloo I have read, understand, and agree to abide by the
Standard Grant Conditions for the Iowa/Governor's Office of Drug Control Policy Grant Program.
Quentin Hart, Mayor
(Legal Applicant — Print or Type)
Daniel Trelka, Chief of Police
(Signature Legal Applicant)
-� r l l
(Program/Project Director — Print or Type) (Signature Program/Project Director) (Date)
Date)
Iowa Governor's Office of Drug Control Policy
STANDARD GRANT CONDITIONS CERTIFICATION
Contract Services (If Applicable)
(contracting agency) has entered into an agreement with
(Legal Applicant) to provide services through a grant provided by
the Office of Drug Control Policy. The applicant agency has provided a copy of the standard grant
conditions. I have read, understand, and agree to abide by the Standard Grant Conditions for the
Iowa/Governor's Office of Drug Control Policy Grant Program.
(Signature Contracting Agency)
(Date)
18
Iowa Governor's Office of Drug Control Policy
CERTIFIED ASSURANCES
NON -SUPPLANTING
The grantee assures that Federal funds made available under this formula grant will not be used to supplant State
or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds,
be made available for project activities.
MATCHING FUNDS
The grantee assures that matching funds required to pay the non -Federal portion of the cost of each program and
project, for which grant funds are made available, shall be in addition to funds that would otherwise be made
available for criminal justice activities by the recipients of grant funds and shall be provided on a project -by -
project basis.
RECORD KEEPING
The grantee assures that fund accounting, auditing, monitoring, evaluation procedures, and such records as the
Governor's Office of Drug Control Policy shall require, shall be provided to assure fiscal control, proper
management, and efficient disbursement of funds received.
REPORTING
The grantee assures that it shall maintain such data and information and submit such reports in such form, at
such times, and containing such data and information as the Governor's Office of Drug Control Policy may
reasonably require to administer the program.
NONDISCRIMINATION
The grantee assures that it will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control
and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile
Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C.
§ 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42
U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age
Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith -
based and community organizations).
FINDINGS OF DISCRIMINATION
The grantee assures that in the event a Federal or State court or administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, disability, age,
or sex against a recipient of funds, the recipient will promptly forward a copy of the finding to the Governor's
Office of Drug Control Policy.
REPORT MISUSE OF FUNDS
The grantee assures that it will promptly refer to ODCP any credible evidence that a principal, employee,
agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds
under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any
subcontract for services.
1
Iowa Governor's Office of Drug Control Policy
NON -DISCLOSURE AGREEMENTS
The grantee assures that no recipient or subrecipient under this award, or entity that receives a contract or
subcontract with any funds under this award, require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative
of a Federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a Federal department or agency
governing the nondisclosure of classified information.
EQUAL EMPLOYMENT OPPORTUNITY PROGRAM
The grantee will determine whether it is required to formulate an Equal Opportunity Program (EEOP), in
accordance with 28 CFR 42.301 et. seq. if the grantee is not required to formulate an EEOP, it will submit a
certification form to the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights (OCR),
indicating that it is not required to develop an EEOP. If the grantee is required to develop an EEOP, but is not
required to submit the EEOP to the OCR, the grantee will submit a certification form to the OCR and the ODCP
certifying that is has an EEOP on file which meets the applicable requirements. If the grantee is awarded a grant
of $500,000 or more and has 50 or more employees, it will submit a copy of its EEOP to the OCR and the ODCP.
Non-profit organizations, Indian Tribes, and medical and education institutions are exempt from the EEOP
requirement, but are required to submit a certification form to the OCR to claim the exemption.
LIMITED ENGLISH PROFICIENCY
Applicant must certify that Limited English Proficiency persons have meaningful access to the services under
this program(s). National origin discrimination includes discrimination on the basis of limited English
proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take
reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may
entail providing language assistance services, including oral and written translation when necessary. The U.S.
Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The
guidance document can be accessed on the Internet at www.lep.gov .
Assistance for Spanish speaking people may be available through the Iowa Division of Latino Affairs at
http://www.latinoaffairs.iowa.gov or 515-281-4080. Local interpreters and translators maybe available through
the Iowa Interpreters and Translators Association at https://www.iitanet.org.
FINANCIAL AND ADMINISTRATIVE GUIDE
The grantee assures that it will comply with the provisions of the Office of Justice Programs' "Financial and
Administrative Guide for Grants. http://ojp.gov/financialguide/DOJ/index.htm
COMPLIANCE WITH FEDERAL PROCEDURES
The grantee assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative
agreements, including Part II, Applicability of Office of Management and Budget Circulars; Part 18,
Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of
2
Iowa Governor's Office of Drug Control Policy
Identifiable Research and Statistical Information Systems; Part 23, Criminal Intelligence Systems Operating
Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42,
Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for
Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland
Protection Procedures.
SANCTUARY JURISDICTIONS
The grantee assures that it will comply with the provisions of 8 U.S.0 § 1373 which addresses the exchange of
information regarding citizenship and immigration status among federal, state, and local government entities
and officials from "prohibit[ing] or in any way restrict[ing]" government officials or entities from sending to,
or receiving from, federal immigration officers information concerning an individual's citizenship or
immigration status.
AUDIT REQUIREMENTS
The grantee assures that it will provide for an independent audit report on an annual basis as required by Title 2
C.F.R. Part 200, Subpart F and the OJP Financial Guide which states:
a. Non—Federal entities that expend $750,000 or more in Federal funds (from all sources including indirect
recipients) in the organization fiscal year (12 month turnaround reporting period) shall have a single
organization -wide audit conducted in accordance with the provisions of Title 2 C.F.R. Part 200, Subpart F.
b. Non -Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit
requirement for that year. Records must be available for review or audit by appropriate officials including
the United States Department of Justice, Governor's Office of Drug Control Policy, and General Accounting
Office.
FEDERAL FUNDS ACKNOWLEDGMENT
The grantee assures that when issuing statements, press releases, requests for proposals, bid solicitations, and
other documents describing projects or programs funded in whole or in part with Federal money, all grantees
receiving Federal funds, including but not limited to State and local governments, shall clearly state (1) the
percentage of the total cost of the program or project which will be financed with Federal money, and (2) the
dollar amount of Federal funds for the projects or program.
DRUG TASK FORCE TRAINING
The grantee assures that each sworn member of a law enforcement task force funded in whole or in part with
these grant funds will complete Department of Justice required online (internet-based) task force training.
Additionally, all future task force members are required to complete this training once during the life of this
award, or once every four years if multiple awards include this requirement. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). Participants should
use the preauthorization code QX6S4 when conducting the training.
3
Iowa Governor's Office of Drug Control Policy
DUNS/SAM Registration:
The grantee assures that it will register and provide the Governor's Office of Drug Control Policy a Data
Universal Number System (DUNS) number. The recipient shall maintain a current registration with the System
for Award Management (SAM) for the duration of the grant project period.
Recipient Integrity and Performance
The grantee assures that it will comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or connected to the performance
of) this award. Under certain circumstances, recipients of federal grant funds are required to report information
about such proceedings, through the federal System for Award Management (known as "SAM"), to the
designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain
civil, criminal, and administrative proceedings to the federal designated integrity and performance system
(currently, "FAPIIS") within SAM are posted on the OJP web site at http://ojp.gov/funding/FAPIIS.htm (Award
condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are
incorporated by reference here.
METHAMPHETAMINE MITIGATION
The grantee shall:
a. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetamine laboratories;
b. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for
law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
c. As determined by their specified duties, equip the personnel with OSHA required protective wear and other
required safety equipment;
d. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
e. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized laboratory;
f. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal
facilities or, when allowable, at properly licensed recycling facilities;
g. Monitor the transport, disposal and recycling components of subparagraphs number "e" and "f ' immediately
above in order to ensure proper compliance;
h. Have in place and implement a written agreement with the responsible State environmental agency. This
agreement must provide that the responsible State environmental agency agrees to: (i) timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory; and (ii) coordinate with
the responsible party, property owner, or others to ensure that any residual contamination is remediated, if
determined necessary by the State environmental agency and in accordance with existing State and Federal
requirements; and
i. Have in place and implement a written agreement with the responsible State or local service agencies to
properly respond to any minor, as defined by State law, at the site. This agreement must ensure immediate
response by qualified persons who can (i) respond to the potential health needs of any minor at the site; (ii)
take that minor into protective custody unless the minor is criminally involved in the meth lab activities or
is subject to arrest for other criminal violations; (iii) ensure immediate medical testing for methamphetamine
toxicity; and (iv) arrange for any follow-up tests, examinations, or health care made necessary as a result of
4
Iowa Governor's Office of Drug Control Policy
methamphetamine toxicity.
CERTIFICATION
I certify that the program in this application meets all the requirements of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended; that all the information presented is correct; and the application will comply
with the provisions of the Act and all other Federal laws, regulations, and guidelines. By appropriate language
incorporated in each subcontract or other document under which funds are to be disbursed, the undersigned
shall assure the applicable conditions above apply to all recipients of assistance.
Ka
iVrriature - P eecct Director Signature - Legal Applicant
Date
2.14'2-l9
5
.0'2/Liiii
Date
Iowa Governor's Office of Drug Control Policy
CIVIL RIGHTS REQUIREMENTS INFORMATION
1. Civil Rights Contact Person: Abraham Funchess
2. Title/Address: Executive Director
630 Mulberry Street
Waterloo, Iowa 50703
3. Telephone Number:
319-291-4441
4. Number of persons employed by the agency responsible for administering this grant:
132
Iowa Governor's Office of Drug Control Policy
US DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.510, participants' responsibilities. The regulations were published as
Part VIII of the May 26, 1988 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON FOLLOWING PAGE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in the
certification, such prospective participant shall attach an explanation to this proposal.
Quentin Hart, Mayor.
Name and Title of Authorized Representative
Q}L,LFA2c-(Eirt7-
Signature
2Ih7
Date
City of Waterloo, Iowa Waterloo Police Department
Name of Organization
715 Mulberry Street Waterloo, Iowa 50703
Address of Organization
7
Iowa Governor's Office of Drug Control Policy
INSTRUCTIONS FOR CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED
TRANSACTIONS
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have
the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction
be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by
the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier Covered
Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility
of its principals. Each participant may check the Non -procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render
in good faith the certification required by this clause. The knowledge and information of a participant is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including suspension and/or
debarment.
8
Iowa Governor's Office of Drug Control Policy
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
Grantees Other Than Individuals
This certification is required by the regulations implementing the Drug -Free Workplace Act of 1988, 28 CFR Part 67, Subpart F.
The regulations, published in the May 25, 1990 Federal Register, require certification by grantees, prior to award, that they will
maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be
placed when the agency determines to award the grant. False certification or violation of the certification shall be grounds for
suspension of payments, suspension or termination of grants, or government wide suspension or debarment (see 28 CFR Part 67,
Sections 67.615 and 67.620).
The grantee certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(b) Establishing a drug-free awareness program to inform employees about --
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement
required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the
employee will --
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no
later than five days after such conviction.
(e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise
receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any
employee who is so convicted --
(1) Taking appropriate personnel action against such an employee, up to and including termination;,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b),
(c), (d), (e) and (f).
Place(s) of Performance: The grantees shall insert in the space provided below the site(s) for the performance of work done
in connection with the specific grant (street address, City, County, State, zip code):
City of Waterloo
715 Mulberry Street Waterloo, Iowa 50703
Waterloo POlice Department
Organization Name
Quentin Hart, Mayor
Name and Title of Authorized Representative
Signature
'21tii /7
Date
9
Iowa Governor's Office of Drug Control Policy
CERTIFICATION REGARDING LOBBYING
Each person shall file the most current edition of this certification and disclosure form, if applicable, with each
submission that initiates agency consideration of such person for an award of a Federal contract, grant, or
cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement.
(2) If any non -Federal funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall initial here and complete and submit Standard Form #
LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (Forms are available from the
Governor's Office of Drug Control Policy.)
(3) The undersigned shall require that the language of this certification be included in the award documents
for all sub -awards at all tiers and that all sub -recipients shall certify and disclose accordingly.
City of Waterloo
715 Mulberry Street
Waterloo,Iowa 50703
Name and Address of Organization
Quentin Hart, Mayor
Name of Authorized Individual
10
iz---2A/07
Signature and Date
Iowa Governor's Office of Drug Control Policy
11
Iowa Governor's Office of Drug Control Policy
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three. If recipient
letes Section A or C and sub -grants a single award over $500 000 in addition, please complete Section D.
comp >
Recipient's Name: City of Waterloo -Police Department
Address: 715 Mulberry Street Waterloo, Iowa 50703
Is agency a; o Direct or o Sub recipient of OJP, OVW or COPS funding? Law Enforcement Agency? o Yes o No
DUNS Number: 075841684 Vendor Number (only if direct reci.ient)
Name and Title of Contact Person: apta n ran ' rog
Telephone Number: 319-291-4400 1 E -Mail Address: kroghf @waterloopolice . com
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
o Less than fifty employees. o Indian Tribe
o Nonprofit Organization o Educational Institution
I Quentin Hart, Mayor
City of Waterloo, Iowa
o Medical Institution.
o Receiving a single award(s) less than $25,000.
[responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. I further certify that
[recipient] will comply with applicable federal civil rights laws that prohibit discrimination
in employment and in the delivery of services.
If recipient sub -kr -ants a single award over $500,000=n, please �compin Ie Section D
Quentin -Hart, Mayor g--as7 tt)4
Print or Type Name and Title Signature
-4/71
Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on
File for Review
If a recipient agency has fifty or more employees and is receiving a single award or, subaward, of $25,000 or more, but less than
$500,000, then the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42
C.F.R. § 42.305):
I,
[responsible official], certify that
[recipient], which has fifty or
more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP
in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has
formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public,
employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice. The EEOP is on file at the following office:
[organization],
[address].
Print or Type Name and Title
Signature
Date
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award, or subaward, of $500, 000 or more, then the recipient agency
must send an EEOP Short Form to the OCR for review.
I,
[responsible official], certify that
[recipient], which has fifty or more
employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt.
E, and sent it for review on [date] to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice.
If recipient sub -grants a single award over $500,000, in addition, please complete Section D
12
Iowa Governor's Office of Drug Control Policy
Print or Type Name and Title
Signature
Date
D—Declaration Stating that Recipient Subawards a Single Award Over $500,000
If a recipient agency, subawards a single award of $500,000 or more then the granting agency should provide a list; including, name, address and
DUNS # of each such sub -recipient.
Sub -Recipient Agency Name/Address
Sub -Recipient DUNS Number
If additional space in necessary, please duplicate this page.
13
INSTRUCTIONS
Completing the Certification Form
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended,
require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's administrative provisions
to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice Programs (OJP) for review, and
implement an Equal Employment Opportunity Plan (EEOP). See 28 C.F.R. pt. 42, subpt. E. All awards from the Office of
Community Oriented Policing Services (COPS) are subject to the EEOP requirements; many awards from OJP, including awards
from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and Delinquency Prevention (OJJDP), and the Office for
Victims of Crime (OVC) are subject to the EEOP requirements; and many awards from the Office on Violence Against Women
(OVW) are also subject to the EEOP requirements. If you have any questions as to whether your award from the U.S. Department of
Justice is subject to the Safe Streets Act's EEOP requirements, please consult your grant award document, your program manager, or
the OCR.
Recipients should complete either Section A or Section B or Section C, not all three. If recipient completes Section A or C and sub -
grants a single award over $500,000, in addition, please complete Section D.
Iowa Governor's Office of Drug Control Policy
Section A The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption
from all of the EEOP requirements if it meets any of the following criteria: it is a nonprofit organization, an educational institution, a
medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty employees. To claim the
complete exemption from the EEOP requirements, complete Section A.
Section B Although the regulations require some recipients to create, maintain on file, and implement an EEOP, the regulations
allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or local
government, an agency of state or local government, or a private business; and (2) have fifty or more employees; and (3) have
received a single grant award of $25,000 or more, but less than $500,000, may claim the limited exemption from the submission
requirement by completing Section B. In completing Section B, the recipient should note that the EEOP on file has been prepared
within twenty-four months of the date of the most recent grant award.
Section C Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business,
and (2) have fifty or more employees, and (3) have received a single grant award of $500,000 or more, must prepare, maintain on
file, submit to the OCR for review, and implement an EEOP. Recipients that have submitted an EEOP Utilization Report (or in the
process of submitting one) to the OCR, should complete Section C.
Section D Recipients that (1) receive a single award over $500,000; and (2) subaward a single award of $500,000 or more must
provide a list; including, name, address and DUNS # of each such sub -recipient by completing Section D.
Submission Process
Recipients should download the online Certification Form, complete required sections, have the appropriate official sign it,
electronically scan the signed document, and then send the signed document to the following e-mail address:
EEOPForms@usdoj.gov. The document must have the following title: EEOP Certification. If you have questions about completing
or submitting the Certification Form, please contact the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW,
Washington, DC 20531 (Telephone: (202) 307-0690 and TTY: (202) 307-2027).
OMB Approval No. 1121-0340 Expiration Date: 12/31/15 Public Reporting Burden Statement Paperwork Reduction Act Notice.
Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a current
valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose
the least possible burden on you to provide us with information. The estimated minimum average time to complete and file this
application is 20 minutes per form. If you have any comments regarding the accuracy of this estimate, or suggestions for making this
form simpler, you can write to the Office of Justice Programs, 810 7th Street, N.W., Washington, D.C. 20531.
Revised 06/18/18
14