HomeMy WebLinkAboutMinutes-02/11/2019FINANCE COMMITTEE
February 11, 2019
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of February 4, 2019, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Ryan Anderson, Joe
Schaefer and Michael
Bearbower - Sewer
Maintenance; Allen
Fecht - ICT.
Iowa Water
Environment
Association Collection
System
Conference/Review
Session and ABC
Collection System
Exam
Marshalltown,
IA
March 8,
2019
$560
Forrest Graves,
Foreman, Todd Gaede
and Justin Gaede-
Sewer Maintenance
Iowa Water
Environment
Association Collection
System Conference
Marshalltown,
IA
March 7-8,
2019
$390
Pat Treloar, Fire Chief
Iowa Association of
Professional Fire
Chiefs Spring
Conference
Ames, IA
April 3-4,
2019
$180
Chris Ferguson, Fire
Marshal
Arson K-9
Recertification
Bismark, ND
June 3-7,
2019
$920
Aric Shroeder, City
Planner and Adrienne
Miller, Economic
Development Specialist
Main Street 2019
Board Lunches
Waterloo, IA
January -
December
2019
$120
Wayne Castle,
Associate Engineer
Society of Land
Surveyors of Iowa
Annual Conference
Ames, IA
March 7-8,
2019
$400
Abraham Funchess,
Human Rights Director
2019 National
Community
Reinvestment Coalition
Annual Conference
Washington,
D.C.
March 10-
14, 2019
$2,545
Keith Kaspari, Airport
Director
CY-2019 Cedar Valley
Coalition Trip
Washington,
D.C.
April 29-
May 1, 2019
$1,800
Angie Fordcye -
Community
Development
Coordinator, Anita
Merfield -
Administrative
Secretary, Maggie
Howard-Heretakis -
Project Specialist
National Community
Development
Association 50th
Annual Conference
Jacksonville,
FL
June 17-23,
2019
$2,840
Finance Committee
February 11, 2019
Page 2
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$4,300.00
Urea for use on runways in icy winter weather.
Airport
$4,016.00
Staff is requesting permission to expend $4,016
(including S&H) for the purchase of (2) Super Sacks
of a dry -based chemical product for airfield de-icing.
Airport
$3,074 + $339.22
S/H
(2) totes of 265 gallons each of Cryotech E-36
Runway De-icing Fluid.
Airport, Police,
Sanitation
$2,105
Purchase used furniture.
Building
Maintenance
$2,440
Asbestos survey and collecting of samples from the
interior of City Hall.
Clerk/Finance
$8,398
Annual service for Attendance Enterprise Software
(time clock) for the period of 4/1/19 - 3/31/20.
Engineering
$4,127.80
Autocad Infrastructure Design Suite software
support.
Elk Run Road resurfacing.
Engineering
$7,052.65
Garage
$3,150 + $100 S/H
Rex Roth hydraulic pump for 193B08 Street
Departthent truck.
Housing
Authority
$13,865
New commercial water heater for Ridgeway Towers.
Leisure Services
$20,963
(56) trees to be supplied and planted at South Hills
Golf Course.
Leisure Services
$16,796.90
(42) trees to be supplied and planted along Airport
Blvd. and Betsworth Dr.
Public Works
NTE $1,900
Install new and replace existing sprinklers in various
areas of the Public Works building.
Sewer
$36,036
Flygt 3202 effluent pump.
Traffic
$56,176
(31) EdgeLit LED signs, Rigid mounting hardware
and safety cable.
Mr. Morrissey questioned why the city is doing an asbestos survey in City Hall.
Noel Anderson, Community Planning and Development Director, commented that a survey was
requested after flaking materials had been discovered along the windows and the collection of
those samples will identify any future need to abate.
Mr. Jacobs questioned the expense for item 17.
Jamie Knutson, City Engineer, provided an overview of the expenditure.
Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the project budget amendment for the Plant
Waterloo Tree Replacement project funded with a $20,000 donation from the Young Family
Foundation, to include additional funding from the sales of trees in the estimated amount of
$5,000, as submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion
carried.
Finance Committee
February 11, 2019
Page 3
Moved by Juon seconded by Morrissey that the project budget amendment to use funds received
from the sale of ash logs for the purchase of replacement trees in the amount of $16,796.90, as
submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the budget amendment to use Ridgeway Towers
fund balance in the amount of $13,865 to replace a hot water heater, as submitted by the Housing
Authority, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the project budget amendment to use $10,000 in
forfeiture funds for current year operations, as submitted by the Police Department, be approved.
Voice vote - Ayes: Three. Motion carried.
Mr. Schmitt questioned if this use of forfeiture funds is typical.
Dan Trelka, Chief of Police, confirmed that this has been done in the past, and explained that the
expenditure is to repair a fence at the training facility and to advertise for new recruits.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated February 11, 2019, in the amount of $1,589,149.20 be received, placed on
file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Morrissey seconded by Jacobs
that the meeting be adjourned at 5:28 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley Felchle
City Clerk