HomeMy WebLinkAboutMinutes-March 18, 2019March 18, 2019
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, March 18, 2019. Mayor Pro Tem Sharon Juon in the Chair. Roll
Call: Jacobs, Morrissey, Feuss, Klein, Amos, Schmitt, and Juon. Mr. Feuss joined via telephone.
Prayer or Moment of Silence.
Pledge of Allegiance: Kent Shankle, Director of Cultural & Arts Commission
145967 - Schmitt/Amos
that the Agenda, as proposed, for the Regular Session on Monday, March 18, 2019, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
145968 - Schmitt/Amos
that the Minutes, as proposed, for the Special Session on Thursday, March 7, 2019, and the Regular
Session on Monday, March 11, 2019, at 5:30 p.m., be accepted and approved. Voice vote -Ayes:
Seven. Motion carried.
ORAL PRESENTATIONS
John Sherbon, 1715 Robin Road, shared that Advanced Heat Treat just closed on a project with the
City of Waterloo and the company had a lot of positive things to say about working on their
expansion with the City of Waterloo.
Mrs. Klein commended Scott Jordan and his team of volunteers for filling pot holes.
Mr. Amos shared that he had a conference call with the Emergency Management Association about
responses to flooding.
Mrs. Juon shared that she and several other council members and the Mayor attended training on
civility that was presented to the Waterloo Youth City Council.
145969 - Schmitt/Amos
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
145970- Schmitt/Amos
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated March 18, 2019,
in the amount of $2,752,401.78 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2019-146.
2. Resolution approving Variance to Noise Ordinance request from Crossroads Community
Church of the Nazarene, for a community block party to held in the parking lot located at
3622 Hammond Avenue, on June 15, 2019, from 10:30 a.m. to 4:00 p.m., in conjunction with
the Praise and Worship event, along with a live band and use of a PA system.
Resolution adopted and upon approval by Mayor assigned No. 2019-147.
3. Resolution approving specifications, bid document, etc. and setting date of bid opening as
April 4, 2019 and date of public hearing as April 8, 2019, for the purchase of six (6) AWD
utility vehicles (SUVs) for the Police Department.
March 18, 2019 Page 2
1.
2.
Resolution adopted and upon approval by Mayor assigned No. 2019-148.
4. Resolution approving preliminary plans, specifications and bid documents and setting date of
bid opening as April 4, 2019 and date of public hearing as April 8, 2019, for the 2019 Right
of Way Mowing Contract, and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-149.
5. Resolution setting the date of public hearing as April 1, 2019 to approve the request by the
Waterloo Community School District to vacate, sell and convey a portion of Littlefield Road
and Linbud Lane lying south of Sager Avenue in the amount of $1.00, subject to the retention
of a utility easement over, under and upon the entire area of Linbud Lane to be vacated, just
north of 1239 Sheldon Street (Fred Becker Elementary School), and authorize the City Clerk
to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-150.
6. Resolution canceling the regular City Council meeting of April 1, 2019 and scheduling a
regular City Council meeting for April 29, 2019.
Resolution adopted and upon approval by Mayor assigned No. 2019 151.
b. Motion to approve the following:
a.
a.
b.
c.
d.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Cheryl Huddleston,
Human Resource
Manager
National Public
Employer Labor
Relations Association
Scottsdale,
AZ
April 6-11,
2019
$1,974
Approved Beer, Liquor, and Wine Applications
Name & Address of Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Dollar General Store #4698, 2935
Logan Avenue *Ownership
Update*
B Wine / C
Beer
New
2/29/2020
x
Tobacco Outlet Plus #500, 1803
LaPorte Road *Ownership
Update*
C Beer
New
10/15/2019
x
Placita, 321 W. 4th Street
B Beer
Renewal
11/30/2019
x
King Star, 2035 E. Mitchell
Avenue
B Native
Wine / C Beer
Renewal
1/19/2020
x
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration
Date
New or
Re -Appointment
Lisa Munoz
Community Development Board
3/1/2022
Re -Appointment
Marilyn DeKoster
Cultural and Arts Commission
3/1/2022
New
Dianne Phelps
Cultural and Arts Commission
3/1/2022
New
Sandie Greco
Cultural and Arts Commission
3/1/2022
New
Reshonda Young
Cultural and Arts Commission
3/1/2022
Re -Appointment
March 18, 2019 Page 3
4. Bonds
Mrs. Klein asked that item 1.A.6 be removed from the consent agenda.
Mr. Schmitt questioned the process for committee appointments and stated he was unable to see
applications which are generally attached.
Kent Shankle, Culture & Arts Director, commented that the documents are routed through the
Mayor's office for inclusion on the agenda.
Kelley Felchle, City Clerk, commented that she has just reviewed the agenda attachments and the
applications mentioned by Mr. Schmitt are attached and available for viewing.
Roll call vote -Ayes: Seven. Motion carried.
145971 - Amos/Morrissey
Resolution canceling the regular City Council meeting of April 1, 2019 and scheduling a regular
City Council meeting for April 29, 2019. Roll -call vote -Ayes: Two. Nays: Five (Klein, Amos,
Schmitt, Juon, and Jacobs). Motion failed.
Mrs. Klein questioned the reason for this request.
Mrs. Juon provided commented that if this request is approved, the Mayor and a number of
department heads will not be available due to previously approved travel to Washington D.C., and
also mentioned that there are four public hearings scheduled for that date.
Paul Huting, Leisure Services Director, explained that one of the public hearings scheduled for April
1St, is the Lincoln Park project and he would prefer to keep the hearing date if at all possible.
Mr. Morrissey explained that changing council meeting dates has been done many times in the past,
and that he is open to April 8th as an alternate date. He further explained the reason he requested the
change is because he will be out of the country and wants to attend every meeting possible but that
he is also agreeable to calling in if council does not approve his request.
Kelley Felchle commented that in addition to the four public hearings scheduled for April 1St, there
are also public hearings scheduled for April 8th, and a current request to set a date of hearing for
April 15th as well.
Mrs. Klein commented that requesting to switch council dates to fit our personal schedules should be
avoided with the exception of an emergency.
145972 - Feuss/Morrissey
To amend by striking April 1, 2019 to April 8, 2019. Roll -call vote -Ayes: Two. Nays: Five (Klein,
Amos, Schmitt, Juon, and Jacobs). Motion failed.
PUBLIC HEARINGS
145973 - Schmitt/Amos
that proof of publication of notice of public hearing on FY 2019 University Avenue - Phase 2, from
Midway Drive to Greenhill Road, Contract No. 934, as published in the Waterloo Courier on March
4, 2019, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor Pro Tem called for written and oral
comments.
David Dryer, 3145 W. 4th Street, commented that he noticed areas of the University Avenue project,
Phase I that have not yet been completed and asked how this will affect any progress of Phase II.
Doug Schindel, AECOM, explained there would be no scheduling issues with the two phases
running concurrently.
March 18, 2019 Page 4
145974 - Schmitt/Amos
that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
145975 - Schmitt/Amos
that "Resolution confirming approval of plans, specifications, form of contract, estimate of cost,
etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-152.
145976 - Schmitt/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-153.
145977 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review.
Engineer's Estimate: $8.61 Million
Bidder
Bid
Security
Bid Amount
Peterson Contractors, Inc.
Reinbeck, IA
5%
$8,369,859.58
K. Cunningham Construction Co., Inc.
Cedar Falls, IA
o
5 /o
$8,376,954.84
Voice vote -Ayes: Seven. Motion carried.
Mrs. Juon commented that both of the public hearings for demolition services have been cancelled
and will be rescheduled to a later date.
Mr. Morrissey requested an explanation as to why the public hearings were cancelled.
Kelley Felchle explained that a deadline discrepancy for the receiving of bids was discovered from
what was listed in the RFP and what was published in the newspaper, so to ensure fairness to all
bidders, all bids were returned and the hearing will be scheduled to a later date.
Mr. Morrissey questioned if the date has been determined.
Kelley Felchle explained that no date has been scheduled at this time.
RESOLUTIONS
145978 - Klein/Amos
that "Resolution adopting an updated City of Waterloo Employee Disciplinary Policy", be adopted.
Roll call vote -Ayes: Seven. Motion carried.
Dan Trelka, Chief of Police, provided an overview of the changes.
Todd Obadal, 124 Amity Drive, thanked the police chief for acting quickly to make changes to the
policy and addressing issues of traffic violations by employees driving city vehicles. He requested
the addition of specificity for accountability of all city vehicles and clarification of responsibility for
the payment of any fines associated with the citation.
Mrs. Juon clarified that there is currently, and has been, a policy for disciplining employee
violations, and then read the new language being proposed.
March 18, 2019
Page 5
Mr. Schmitt requested clarification on whether managers know who is assigned to what vehicle.
Dan Trelka explained that each department would be responsible to maintain a schedule of employee
vehicle assignment.
Resolution adopted and upon approval by Mayor assigned No. 2019-154.
145979 - Amos/Schmitt
that "Resolution approving Real Estate Purchase Agreement between Fannie Mae and the City of
Waterloo, Iowa, for the acquisition of a single family home located at 242 Hogle Street, in the
amount of $36,900 plus up to $5,000 in closing costs, to allow for commercial development, and
authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Noel Anderson, Community Planning and Development Director, provided an overview of the item.
Resolution adopted and upon approval by Mayor assigned No. 2019-155.
145980 - Amos/Schmitt
that "Resolution approving the acquisition of property located near the comer of Vermont Street and
Eureka Street, and acceptance of a Special Warranty deed from GMJ2 Industries, LLC, for property
located east of 401 Eureka Street", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Noel Anderson provided an overview of the item.
Resolution adopted and upon approval by Mayor assigned No. 2019-156.
145981 - Amos/Schmitt
that "Resolution approving a Service Agreement with Black Hawk Nursing Realty, LLC for the
routine inspection of the lift station located at 1410 W. Dunkerton Road, in the amount of $233.33
per month with an automatic increase of 2.5 percent each year after, and authorize the Mayor and
City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-157.
OTHER COUNCIL BUSINESS
145982 - Schmitt/Amos
that Change Order No. 3 for a net increase of $58,031.84 for the FY 2019 Brock 3rd Addition
Sanitary Sewer Extension, Contract No. 954, be received, placed on file and approved. Voice vote -
Ayes: Seven. Motion carried.
ADJOURNMENT
145983 - Schmitt/Amos
that the Council adjourn at 6:07 p.m. Voice vote -Ayes: Seven. Motion carried.
Kelley Felch
City Clerk