HomeMy WebLinkAboutCouncil Packet - 3/25/2019FINANCE COMMITTEE
March 25, 2019
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Sharon Juon
Vice Chairperson Bruce Jacobs
Patrick Morrissey
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of March 18, 2019, as proposed.
TRAVEL REQUESTS
1. Jeremiah Luck, Equipment Operator
Class/Meeting: Flexi-Color Management Workshop
Destination: Chicago, IL
Dates: May 8-10, 2019 Amount not to exceed: $1,020
2. Investigators Lippert and Zubak
Class/Meeting: Kidnapping/S exual Assault Investigations
Destination: Denver, CO
Dates: March 10-13, 2019 Amount not to exceed: $2,074.34
PRE -AUTHORIZATION TO EXPEND OVER $1,000.00
3. Fire
Amount and Estimated S/H: $2,217.60
Expenditure: SuperVac positive pressure fan.
4. Fire
Amount and Estimated S/H: $4,900 + $130 S/H
Expenditure: Rapid Deployment Craft.
5. Fire
Amount and Estimated S/H: $9,200 + $100 S/H
Expenditure: Fire hose for new fire truck.
6. Garage
Amount and Estimated S/H: $2,340
Expenditure: Software for troubleshooting John Deere equipment.
7. Leisure Services
Amount and Estimated S/H: $101.99 per unit
Expenditure: Portable handicap restrooms to be placed in various parks.
Page 1 of 42
8. Leisure Services
Amount and Estimated S/H: $3,600
Expenditure: Parts required for general maintenance and repairs on the golf course
irrigation systems.
9. Leisure Services
Amount and Estimated S/H: $2,973
Expenditure: Golf course supplies from Standard Golf.
10. MIS
Amount and Estimated S/H: $5,900.23
Expenditure: McAfee Anti -Virus and EndPoint Protection renewal
11. Police
Amount and Estimated S/H: $5,835
Expenditure: Professional liability insurance for Tri -County Drug Task Force.
12. Police
Amount and Estimated S/H: $2,324
Expenditure: Replace overhead garage door for the tactical unit garage on back
side of property evidence building.
13. Safety Committee
Amount and Estimated S/H: $1,500 + NTE $40 S/H
Expenditure: Safety videos.
14. Sewer
Amount and Estimated S/H: $2,760 + $250 S/H
Expenditure: Brass stationary wear rig for FLYGT 3501 pump.
BUDGET LINE ITEMS TO BE AMENDED
15. Approve the project budget amendment to use funds received from the sale of ash logs for
the purchase of replacement trees in the amount of $21,150, as submitted by Leisure
Services.
16. Approve the project budget amendment for the Tri -County Forfeitures fund in the amount
of $40,000, as submitted by the Police Department.
BILLS PAYMENT
17. March 25, 2019
ADJOURNMENT
Kelley F elchle
City Clerk
Page 2 of 42
CITY OF WATERLOO
Council Communication
Minutes of March 18, 2019, as proposed.
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office 1p'glhy, Nanncy. Approved 3/19/21 i9... 1:16.PM.
ATTACHMENTS:
Description Type
Minute; oh`3/i8/D9 Backup Ma .
Page 3 of 42
FINANCE COMMITTEE
March 18, 2019
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of March 11, 2019, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Cheryl Huddleston,
Human Resource Manager
National Public Employer
Labor Relations Association
Scottsdale,
AZ
April 6-11,
2019
$1,974
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Fire
$1,785
(1) year preventative maintenance service contract for
seven (7) Zoll X series cardiac monitor/defibrillators.
Central Garage
NTE $11,000 +
Blower and accessory parts for Sno Go.
$300 S/H
Central Garage
NTE $11,000 +
Vermeer Lid -Mill Box for grinder at the yard waste
$200 S/H
site.
Leisure Services
NTE $30,000
Factory reconditioning of Brush Bandit 1990 chipper
that was purchased new by the City of Waterloo in
2012.
Leisure Services
$9,436
(1) 16 foot Land Pride tow behind mower deck.
Street
NTE $1,700 + $100
(3) Aluminum I beams for 11th Street Bridge flood
S/H
wall.
Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated March 18, 2019, in the amount of $2,752,401.78 be received, placed on
CITY OF WATERLOO
Council Communication
Jeremiah Luck, Equipment Operator
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
P ublic WorkDepartirlent 14411)y, Nancy Approved 3/20/2019 11 :19 PM
ATTACHMENTS:
Description Type
D Department Requests; Back:up Material.
Page 5 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 6 ,-/7, 7120 /
FY •?..1)iii BUDGETED 3000 °4
EXPENDED YTD
THIS REQUEST /dij
LEFT AFTER THIS
REQUEST /4P
DATE 2724„)
Original Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): Jeremiah Luck, Equip e t
Operator
DATE: March 19, 2019
NAME OF CLASS / MEETING:
Flexi-Color Management Workshop
DESTINATION: Chicago, Illinois
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 8, 2019
RETURN DATE:
May 10, 2019
DATE(S) OF MEETING:
May 9 and 10, 2019
PURPOSE OF TRAVEL/TRAINING: 2 — day software class workshop to help learn more about Flexi. To
learn techniques for solving problems like color matching, vectorizing low -resolution images in full
color, finding fonts from a photo, removing complex background in seconds, getting contour cuts and
perf cuts just right.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$330.00 LODGING TAXI
$135.00 MEALS PARKING
$495.00 REGISTRATION AIRFARE
$ 60.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1,020.00
BUDGET LINE ITEM: 266-17-7120-1345
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: 1,020.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
K:\Shared GoodiesTorms\Travel Request Form January 2010
Page 6 of 42
CITY OF WATERLOO
Council Communication
Investigators Lippert and Zubak
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
P he Department Ifigliy„ Nancy Approved 3/20/2019 1 22 PM
ATTACHMENTS:
Description Type
D Department Requests; Backup Material
Page 7 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2019_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1345
0
Z171
;30 7
3-,20
Copy - Department
NAME(S) AND POSITION(S):
Investigators B. Lippert and V. Zubak
Date:
3/10/2019
NAME OF CLASS / MEETING:
Kidnapping/Sexual Assault Investigation
DESTINATION: Denver Colorado
DEPARTURE POINT
IF NOT WATERLOO: Des Moines, Iowa
DEPARTURE DATE:
March 10, 2019
Return Date:
March 13, 2019
DATE(S) OF MEETING:
March 10-13, 2019
PURPOSE OF TRAVEL: Investigators B. Lippert and V. Zubak traveled to Denver Colorado to follow up leads from an
ongoing 2015 case. While there they were unable to fly back due to a blizzard and later rented a car driving from Denver
back to Waterloo la. The airfare for this frip was covered by the Black Hawk County Attorney's Office.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$811.61 LODGING $843.24
$251.27 MEALS $42.00
$0.00 REGISTRATION
$66.22 MILEAGE/FUEL $60.00
TOTAL FOR ALL: $ 2074.34
Rental car
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: 1037.17 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
t
DATE
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
Page 8 of 42
CITY OF WATERLOO
Council Communication
F ire
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
es c. e N arrcy Approved 3/7O/2,O i ... i o P NI
ATTACHMENTS:
Description Type
t Department, ent, R e p=3 °acV::up M at�;v: iia p
Page 9 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 2,217.60 plus est. shipping costs of $ to pay for or purchase
SuperVac Positive Pressure Fan
This purchase or expenditure is being made because:
Positive Pressure Fan for New Fire Truck
Vendor selected for this purchase: Reliant Fire Apparatus,Inc.
X
Bids or written quotes were taken on this purchase, as follows:
Attached
7 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
piGeneral Fund
Bonds
1 I
Road Use Tax 0 Sewer
Federal/other grants Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
418-12-1400-2117 Fire -Engine Replacement
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
(Signature Dept.
ad or Designee)
$ 550,000.00
te713o6e- 72 (itio
Date Signature Finance Dept. Review) Date
Page 10 of 42
K:\shared goodies\forms\303 PPV Pre-Authorization.xls (Mar 2010)
PAT TRELOAR
From:
Sent:
To:
Cc:
Subject:
Pat and Ryan
Brett Krueger <brettk@reliantfire.com>
Friday, March 15, 2019 7:12 AM
PAT TRELOAR
Ryan Mahood
SuperVac Pricing
Below is my pricing for the SuperVac fan through my supplier. He did put that they have a price increase the end of this
month.
One /1\SuperVacmodel No, 718G4'HL18"Gas PPV fan with Honda 6X2UOEngine
'Thnnu8hK8arch30,l819 $2,217.60
-After March 31, 2019 $2,286.90
SuperVac includes delivery so there would be no additional freight charges. lfyou can please let nie know ifyou have
any questions, or if this is sornething you would like to order.
Thank You
Brett Krueger
Brett Knieger
Reliant Fil e Apparatus, Inc.
brettu(DreU^ntfire.com
Phone: (262) 297-502D
Fa (262) 297-5022
880 Enterprise Drive
RO.Box 47D
Slinger, WI 53086
Although this e-mail and any attachments are believed to be free of any virus or other defect which might affect any
computer system, it is the responsibility of the recipient to check that it is virus -free and the sender accepts no
responsibility or Iiabiliy for any loss, injury,injury, damage, cost or expense arising in any way from receipt or use thereof by
the recipient.
The information contained in this electronic mail message is confidential information and intended only for the use of
the individual or entity named above, and may be privileged. If the reader of this message is not the intended recipient,
you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If
you have received this transmission in error, please contact the sender immediately, delete this material from your
computer and destroy all related paper media.
Please note that the documenttransmitted are not intended to be binding until a hard copy has been manually signed
by all parties.
Thank you.
1
Page 11 of 42
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Page 12 of 42
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CITY OF WATERLOO
Council Communication
F ire
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Rescaxe i 8 aglpry, Nancy Approved 3/7O/2,O i ... i:30 PM
ATTACHMENTS:
Description Type
t Department R e Backup Mat�;v:iUap
Page 14 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 4,900.00 plus est. shipping costs of $ 130.00 to pay for or purchase
Rapid Deployment Craft (RDC)
This purchase or expenditure is being made because:
Rescue boat for new fire truck
Vendor selected for this purchase: Atlas Outfitters
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Single Source.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
fl
Road Use Tax
Sewer n Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
418-12-1400-2117 Fire_Engine Replacement
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Res ectfu ly
(Signature ept. H d or Designee)
$ 550,000.00
$ 86-,-.8=61D 7 52)
1
Date (Signature Finance Dept. Review) Date
Page 15 of 42
K:\shared goodies\forms \Expenditure Pre-Authorization.xls (Mar 2010)
PAT TRELOAR
From:
Sent:
To:
Subject:
Ryan Mahood
Monday, March 18, 2019 1:51 PM
PAT TRELOAR
Fwd: Re: RDC purchase
--- Forwarded message ---
From: Susan Atlas susanatlas53@gmail,com
Date: March 18, 2019 13:50:31
Subject: Re: RDC purchase
To: Ryan Mahood Ryan.Mahood@WATERL00-1A.ORG
Hi .ryan„ the current price for the entire package is $4900. UPS shipping is $130 for a total of $5030.
On Mon, Mar 18, 2019 at 9:06 AM Ryan Mahood <Ryan.Mahoodgwaterloo-ia.org> wrote:
Hello,
We'd like to purchase an additional RDC package. I need to get pre -authorization, and would like current
pricing information. Please include all applicable shipping costs. If you need any information from me please
let me know.
Thank you,
Ryan
Cap An Ryirlui rill:a hood
Waterloo Are Rescue
425 East Third Street
Waterloo, IA 50703
Work:3 I 9-29 I —1460
Fax: 319-291-4279
LJ!
,11,11$1111111:411,1;1,1',,,p1ON1111111111,0:pj):111.1.1)11.1...,
'11 '0+14l
Local 66
011610.11104!114,..041i,
Page 16 of 42
CITY OF WATERLOO
Council Communication
F ire
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Rescaxe i 8 aglpry, Nancy Approved 3/7O/2O i ... i o: p PM
ATTACHMENTS:
Description Type
t Department, R e Backup Mat�;v:iUap
Page 17 of 42
City Clerk Use OnIy
Finance Committee
CityApproval Date
of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 9'200.00 pus est. shipping costs o $ 100.00 to pay for or purchase
fire hose for new fire truck
This purchase or expenditure is being made because:
Our new fire truck needs fire hose
Vendor selected for this purchase: Reliant Fire Apparatus,Inc.
X
Bids or written quotes were taken on this purohane, as follows:
Re|iant1.75"-5Oft $06.12/2.5"-5Oft$136.45/5"-10Oft $58Q28-$1OOmax for shipping
Dor|ay-1.75"-50ft $85.85/2.5"-5Oft$134.85/5"-1O0ft $7O3.Q5-P|uaweight $OOO/mhip
Feld-1.75"-5Oft $174.00/2.5"-5Oft$320.00V5"-100ft $664.00 -Plus weight $300/ohip
[-I Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the foliowing as appropriate to describe the funding for this expense:
|| | | | |
General Fund L� Road Use Tax LJ Sewer Sanitation
L�
ElBonds
Federal/other | | Other
This expenditure is to be coded to the foliowing budget line -item:
418-12-1400-2117
Fire -Engine Replacement
(Fund Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 550,000.00
and the current available balance is
1
$ 80.800.60
(Signature Dep . Head or Designee) Date Sign ture Finance Dept. Review) Date
Page 18 of 42
CITY OF WATERLOO
Council Communication
Garage
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
P ublic WorkHTR igjiy; Nancy Approved 3/20/20:19 1:32 PM
ATTACHMENTS:
Description Type
D Department Requests; Backup Material
Page 19 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 2,340.00 plus est. shipping costs of $ to pay for or purchase
Software for troubleshooting John Deere equipment
This purchase or expenditure is being made because:
To check engine, gauges, etc. for skid loaders, motor graders, etc,
Vendor selected for this purchase: Murphy Tractor
X
Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Co, Waterloo, IA
$2,340.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 1-1 Road Use Tax
Bonds Federal/other gran
Sewer
Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
010-18-7950-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is 2,340,00
and the current available balance is
Respectfully submitted,
Vd!i.J2,
,(Signature Dept. Hk,d or Designee) 11)ate (Signature Finance Dept. Review)
2r340:-00
Date
K:\shared goodies\forms\2019-March -Expenditure Pre -Authorization -Garage -Murphy Tractor -JD software-010-18-7950-1520-$1:gAW2VP of 42
(Mar 2010)
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action D ate
eis tire S ery ices i0y, Nancy Approved 3/20/2019 1 :32 P M
ATTACHMENTS:
Description Type
D Department Requests; B ackup Material
Page 21 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ $101.99 per unit plus est. shipping costs of $ NA to pay for or purchase
portable handicap restrooms to be placed in various parks.
This purchase or expenditure is being made because:
The units are placed in various parks for the summer season. Approximately 12
units are rented per month and vary relating to park activities. Price fixed @ $101.99
Vendor selected for this purchase: Cooley Pumping (dba Paul's Potties)
x
Bids or written quotes were taken on this purchase, as follows:
Cooley Pumping (dba Paul's Potties), Grundy Center IA $101.99per unit $0 del/pickup
Black Hawk Waste, Waterloo IA $105 per unit Park$0 del/pick up
Action Services, Cedar Rapids IA $150 per unit del$25/pick up $0
Bids or quotes were not taken on this purchase because:
Estimated expense for FY 2019 $2,500
Estimated expense for FY 2020 $2,907 /
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund LJ Road Use Tax
Bonds Federal/other grants
Sewer Li Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100 1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
grraturebept. Head or D
(Project Code)
$ 167,175 184,175
$ ogicLe 184,175
--"/Y //// ,»
ee) Date (Sighature Finance Dept. Review) Date
K:Nshared goodies\forms\Pre-Authoriz n portable restrooms 2019 (2).xls (Mar 2010)
Page 22 of 42
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action D ate
eis tire S11 V ices i0y, Nancy Approved 3/20/2019 1 :33 P M
ATTACHMENTS:
Description Type
D Department Requests; B ackup Material
Page 23 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,600.00 plus est. shipping costs of $ to pay for or purchase
parts required for general maintenance and repairs on the golf course irrigation systems.
This purchase or expenditure is being made because:
regular maintenance is required.
Vendor selected for this purchase: MTI Disbributing, Grimes IA
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
the irrigation systems were purchased at MTI, they have the parts needed for
repairs.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund El Road Use Tax
Bonds riFederal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1565
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
q 3/'9/'1 j.74,614./74/h ";.-e64,64
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Sanitation
(Project Code)
$ 5,714.00
$ 5,008.00
K:\shared goodies\forms\Preauth MTI.xls (Mar 2010)
Page 24 of 42
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action D ate
eis tire S11 V ices i0y, Nancy Approved 3/20/2019 1 :35 P M
ATTACHMENTS:
Description Type
D Department Requests; B ackup Material
Page 25 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2.973.00 plus est. shipping costs of $ to pay for or purchase
Golf course supplies from Standard Golf,
This purchase or expenditure is being made because:
to replace old flags, flmgstickn, broken ball washers, worn out cups and other
miscellaneous golf course equipment.
Vendor selected for this purchase: Standard Golf, Cedar Falls IA
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Standard Golf gives the City 25% off retail which is lower than any prices around.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
��
General Fund
i|
Bonds
Road Use Tax �� Sewer �� Sanitation| || ]
FoUeraVothor0rants Other (specify)
This expenditure is to be coded to the foliowing budget line -item:
010-37-4120 1567
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 4,592.00
and the current available balance is
Respectfully submitted,
3/i (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
$ 4,024.00
KAukaedVuudies\fonns13tandurdGolf Pmuutk.xls(Mar 2O18)
Page 26 of 42
CITY OF WATERLOO
Council Communication
MIS
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
formltion Services EtiOy„ N a n cy Approved 3/20/201 9 1 :38 P M
ATTACHMENTS:
Description Type
D Department Requests; Backup Material
Page 27 of 42
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 5,900.23
plus est. shipping costs of $ to pay for or purchase
McAfee Anti -Virus and EndPoint Protection Renewal.
This purchase or expenditure is being made because:
This is our enterprise anti-virus prevention application.
Vendor selected for this purchase: CDW-G
n Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
CDW-G is our preferred partner for McAfee Anti -Virus.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
El
El
Road Use Tax n Sewer
Federal/other grants
1111 Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Sig ature
c.
. Head or Designee) Date
(Project Code)
$ 38,870.00 V
$ 221-03758. —
":2(;)
Sigiature Finance Dept. Review) Date
K \shared goodies\forms\Pre-Auth McAfee Anti -Virus Renewal - March 2019.xls (Mar 2010)
Page 28 of 42
CITY OF WATERLOO
Council Communication
P olice
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Department i 8 aglpay, Nancy Approved 3/7O/2pP NI
ATTACHMENTS:
Description Type
t Department, R e p=3°acV::aap MQat�;v:iUap
Page 29 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 5,835.00 plus est. shipping costs of $ 0.00
professional liability insurance for Tri -County Drug Task Force
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
this is an annual renewal of professional libility insurance through the cities
insurance carrier for the Tri -County Drug Task Force
Vendor selected for this purchase: ICAP
n Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
ICAP is the insurance carrier that the Task Force has used in the past and
stannds for Iowa Communities Assurance Pool which proviides group rate
insurance at cheaper rates
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
LIJ General Fund 1-1
Road Use Tax n Sewer n Sanitation
El Bonds 111 Federal/other grant Other (specify) Tri -County Forfeiture Fun(
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 11TRITRIF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
)
, p
>1'14,1116 /../4 /0/ --;;V--/
(Signature Dept. Heaci(,or esi nee) Date (Signature mance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorlzation.xlsx (Mar 2010)
Page 30 of 42
CITY OF WATERLOO
Council Communication
P olice
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i�ar ca::
Department i8aglpay, Nancy Approved 3/7O/2OP
ATTACHMENTS:
Description Type
t Department, R e p=3°acV::aap MQat�;v:iUap
Page 31 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 2,324.00 plus est. shipping costs of $ 0.00 to pay for or purchase
replace overhead garage door for the Tactical Unit garage on back side of Property
evidence building
This purchase or expenditure is being made because:
the door and its railing system is old and broken needs to be replaced
Vendor selected for this purchase: Christie Door Company
Bids or written quotes were taken on this purchase, as follows:
Christie Door Company $ 2,324.00
Overhead Door $ 2,772.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
E General Fund
n Bonds
Road Use Tax
Sewer Sanitation
Federal/other grants U Other (specify)
This expenditure is to be coded to the following budget line -item:
415-11-1100-2152
CITY OF WATERLOO
Council Communication
S afety C ommittee
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Hi0y, Nancy Approved 3/20/2019 fi 1 >N4
ATTACHMENTS:
Description Type
D Department Requests; Backup Material
Page 33 of 42
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use OnIy
Finance Committee
Approval Dale
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Safety Committee Department to expend
$ 1.500.00 plus est. shipping costs of $ NTE $40 to pay for or purchase
Safety Videos
This purchase or expenditure is being made because:
Replacement of out-of-date safety videos.
Vendor selected for this purchase: DuPont Sustainable Solutions
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Prior Committee ActLons (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
[]
L�J General Fund
��
| � Bonds
Road Use Tax ri Sewer
H Sanitation
Federal/other grants Other (specify)
This expenditureiotnbe coded to the foliowing budget line -item:
010-08-8255-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee)
/'
Date ature Finance Dept, Review
(Project Code)
$ 3,500.00 V.
$ 2,GO7.76' ,/
Date
Page 34 of 42
CITY OF WATERLOO
Council Communication
S ewer
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Waste Management Rigby, Nancy Approved 3/20/2019 1:42 P M
ATTACHMENTS:
Description Type
D Department Requests; Backup Material
Page 35 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER
$ 2.760.00 plus ext. shipping cost of $ 250.00
BRASS STATIONARY WEAR RING FOR FLYGT 3501 PUMP
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Replacement of stationary wear ring worn out for Pump #3
Vendor selected for this purchase:
Quality Pump & Control
Bids or written quotes were taken on this purchase, as follows
FIBids or quotes were not taken on this purchase because:
Quality Pump is the sole source for pump parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: riRoad Use Tax:x Sewer: OSanitation:
Bonds:
riFederal/other grants:
Other(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the currehtava.lable balance is
stfpWu,iited,
$ 400,000.00 v-
$ -76722621- 6-7,. t/ 6--
24-6(/)
tg ure Dept. Head Or Designee) Date (ignature Finance Dept. Review) Date
Page 36 of 42
Quality Pump & Control
84015th Street S. W.
Mason City, IA 50401
Name / Address
Waterloo, City of
Waste Water Departtnent
715 Mulberry Street
Waterloo, IA 50703-5783
Quotation
Date
Quote #
3/12/2019
475
Page 37 of 42
P.O. No.
Project
Item
Description
Qty
Cost
Total
Part
Freight
Brass Stationary wear ring for Flygt 3501
Freight TBD
Not in stock in the U.S. 3 weeks delivery
1
2,760.00
0.00
2,760.00
0.00
Subtotal 52,760.00
Sales Tax (5.0%) 50.00
Total 52,760.00
Page 37 of 42
CITY OF WATERLOO
Council Communication
Approve the project budget amendment to use funds received from the sale of ash logs for the purchase of
replacement trees in the amount of $21,150, as submitted by Leisure Services.
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Leisure Services i p nz"p-)Y> Nancy Approved 3/20/20 i Y ... 1 :44 P
ATTACHMENTS:
Description
Department IZa.,c::
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Type
Budge Arnoiaainnietit
Approve the project budget amendment to use funds received from the sale
of ash lo's for the .urchase of re.lacement trees in the amount of 21 150
as submitted by Leisure Services.
Submitted By:
Page 38 of 42
tedhrnnashould berouted directly tothe Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES ti NO
If so, dale. approved:
City of Waterlog
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2019 submitled by the Leisure Services Department:
| EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Det Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct#
Acct Name
Proj Code
Amount
010 37 4105 3712
sale vftrees
37R3TP316
21.150.0"
010 37 4105 1536
trees
37RSTPs16
21.150o0
TOTAL
This amendment is being requested because
TOTAL
21.1S0.80
to budget funds in the project 37RST.PS16. These funds are from the sale of logs, mostly ash logs,
Prior Committee Actions (Dates):
~�r
(Signature Dept. H
or Designee)
muserusharwgoomes formslEtudgetmmen*men,Requestmrin.x*(Ap2003)
Date
�^~
r��� '��~���'�
(Signature Finance Dept. Review)
' ,/
Date
Date Posted (Finance Dept.)
Page 39 of 42
CITY OF WATERLOO
Council Communication
Approve the project budget amendment for the Tri -County Forfeitures fund in the amount of $40,000, as
submitted by the Police Department.
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Poptica:; Deparunraent i nz pdy Naanacy Approveti 3/20/201 Y 1: 5 PNl
ATTACHMENTS:
Description
Depaartrner t ila.°c::
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Type
p:::3u dget Alma aainuietit
Approve the project budget amendment for the Tri -County Forfeitures fund
in the amount of $40,000, as submitted by the Police Department.
Submitted By:
Page 40 of 42
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT, ONLY
Finance Cymmittee approval required?
YES V NO
If so, dale approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 19 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3603
TRI CO FORF
11TRI TRIF
40,000.00/
010 11 1160 1512
TRI CO FORF
11TRI TRIF
40,000.00
TOTAL
$40,000.00
TOTAL
$40,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using carryover/current revenue to increase the FY 19 expense line.
Prior Committee Actions (Dates):
(Signature bep.t.4e-or Designee)
K:\ssers\shared goodies\ forms\cs budget amend req form (Apr 2003)
31{q119
Date (Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
Page 41 of 42
CITY OF WATERLOO
Council Communication
March 25, 2019
City Council Meeting: 3/25/2019
Prepared:
REVIEWERS:
Department
Reviewer Action Date
18 ngb y N aancy Approved 3/ 19/2 (1 ...I :1 6 P N4
Page 42 of 42