HomeMy WebLinkAboutMSA Professional Services - PSA - W. Ridgeway Ave Corridor Study - 3/25/19MSA
Professional
Services Agreement
This AGREEMENT (Agreement) is made today March 25, 2019 by and between CITY
OF WATERLOO, IA (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA),
which agree as follows:
Project Name: W Ridgeway Ave Corridor Study and Preliminary Engineering
The scope of the work authorized is: See Attachment B
The schedule to perform the work is: Approximate Start Date: 3/25/2019
Approximate Completion Date: 12/31/2019
The estimated fee for the work is (cost not to exceed): $94,623
All services shall be performed in accordance with the General Terms and Conditions of
MSA, which is attached and made part of this Agreement. Any attachments or exhibits
referenced in this Agreement are made part of this Agreement. Payment for these
services will be on a time and expense basis.
Amendments to this contract require written authorization by both City of Waterloo and
MSA Professional Services.
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Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF WATERLOO, IA
Quentin Hart
Mayor
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Date:
715 Mulberry Street
Waterloo, IA 50703
Phone: (319) 291-4301
Fax: (319) 291-4286
MSA PROFESSIONAL SERVICES, INC.
tiV(1JEIsinger
Team Leader
Date:
a Pr cr Lepder
ate: /6ro/�
6045 Rockwell Dr NE, Suite A
Cedar Rapids, IA 52402
Phone: (319) 364-4773
Fax: (319) 364-2578
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MSA PROFESSIONAL SERVICES, INC. (MSA)
GENERAL TERMS AND CONDITIONS OF SERVICES (PUBLIC)
1. Scope and Fee. The quoted fees and scope of services constitute the best estimate of the fees and tasks required to perform the services as
defined. This agreement upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects
involving conceptual or process development service, activities often cannot be fully defined during initial planning. As the project progresses, facts
uncovered may reveal a change in direction which may alter the scope. MSA will promptly inform the OWNER in writing of such situations so that changes
in this agreement can be made as required. The OWNER agrees to clarify and define project requirements and to provide such legal, accounting and
insurance counseling services as may be required for the project
2. Billing. MSA will bill the OWNER monthly with net payment due upon receipt. Past due balances shall be subject to an interest charge at a
rate of 12% per year from said thirtieth day. In addition, MSA may, after giving seven days written notice, suspend service under any agreement until the
OWNER has paid in full all amounts due for services rendered and expenses incurred, including the interest charge on past due invoices.
3. Costs and Schedules. Costs and schedule commitments shall be subject to change for delays caused by the OWNER's failure to provide
specified facilities or information or for delays caused by unpredictable occurrences including, without limitation, fires, floods, riots, strikes, unavailability
of labor or materials, delays or defaults, by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acts of regulations
of any governmental agency. Temporary delays of services caused by any of the above which result in additional costs beyond those outlined may require
renegotiation of this agreement.
4. Access to Site. Owner shall furnish right -of -entry on the project site for MSA and, if the site is not owned by Owner, warrants that permission
has been granted to make planned explorations pursuant to the scope of services. MSA will take reasonable precautions to minimize damage to the site
from use of equipment, but has not included costs for restoration of damage that may result and shall not be responsible for such costs.
5. Location of Utilities. Consultant shall use reasonable means to identify the location of buried utilities in the areas of subsurface exploration
and shall take reasonable precautions to avoid any damage to the utilities noted. However, Owner agrees to indemnify and defend Consultant in the event
of damage or injury arising from damage to or interference with subsurface structures or utilities which result from inaccuracies in information of instructions
which have been furnished to Consultant by others.
6. Professional Representative. MSA intends to serve as the OWNER's professional representative for those services as defined in this
agreement, and to provide advice and consultation to the OWNER as a professional. Any opinions of probable project costs, reviews and observations,
and other decisions made by MSA for the OWNER are rendered on the basis of experience and qualifications and represents the professional judgment
of MSA. However, MSA cannot and does not guarantee that proposals, bid or actual project or construction costs will not vary from the opinion of probable
cost prepared by it.
7. Construction. This agreement shall not be construed as giving MSA, the responsibility or authority to direct or supervise construction means,
methods, techniques, sequence, or procedures of construction selected by the contractors or subcontractors or the safety precautions and programs
incident to the work of the contractors or subcontractors.
8. Standard of Care. In conducting the services, MSA will apply present professional, engineering and/or scientific judgment, and use a level of
effort consistent with current professional standards in the same or similar locality under similar circumstances in performing the Services. The OWNER
acknowledges that "current professional standards" shall mean the standard for professional services, measured as of the time those services are
rendered, and not according to later standards, if such later standards purport to impose a higher degree of care upon MSA.
MSA does not make any warranty or guarantee, expressed or implied, nor have any agreement or contract for services subject to the provisions of
any uniform commercial code. Similarly, MSA will not accept those terms and conditions offered by the OWNER in its purchase order, requisition, or
notice of authorization to proceed, except as set forth herein or expressly agreed to in writing. Written acknowledgement of receipt, or the actual
performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to
constitute acceptance of any terms or conditions contrary to those set forth herein.
9. Construction Site Visits. MSA shall make visits to the site at intervals appropriate to the various stages of construction as MSA deems
necessary in order to observe, as an experienced and qualified design professional, the progress and quality of the various aspects of Contractor's work.
The purpose of MSA's visits to, and representation at the site, will be to enable MSA to better carry out the duties and responsibilities assigned to
and undertaken by MSA during the Construction Phase, and in addition, by the exercise of MSA's efforts as an experienced and qualified design
professional, to provide for OWNER a greater degree of confidence that the completed work of Contractor will conform in general to the Contract
Documents and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents has been
implemented and preserved by Contractor. On the other hand, MSA shall not, during such visits or as a result of such observations of Contractor's work
in progress, supervise, direct or have control over Contractor's work nor shall MSA have authority over or responsibility for the means, methods, techniques,
sequences or procedures of construction selected by Contractor, for safety precautions and programs incident to the work of Contractor or for any failure
of Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor's furnishing and performing the work.
Accordingly, MSA neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its
work in accordance with the Contract Documents.
10. Termination. This Agreement shall commence upon execution and shall remain in effect until terminated by either party, at such party's
discretion, on not less than thirty (30) days' advance written notice. The effective date of the termination is the thirtieth day after the non -terminating party's
receipt of the notice of termination. If MSA terminates the Agreement, the OWNER may, at its option, extend the terms of this Agreement to the extent
necessary for MSA to complete any services that were ordered prior to the effective date of termination. If OWNER terminates this Agreement, OWNER
shall pay MSA for all services performed prior to MSA's receipt of the notice of termination and for all work performed and/or expenses incurred by MSA
in terminating Services begun after MSA's receipt of the termination notice. Termination hereunder shall operate to discharge only those obligations which
are executory by either party on and after the effective date of termination. These General Terms and Conditions shall survive the completion of the
services performed hereunder or the Termination of this Agreement for any cause.
This agreement cannot be changed or terminated orally. No waiver of compliance with any provision or condition hereof should be effective unless
agreed in writing and duly executed by the parties hereto.
11. Betterment. If, due to MSA's error, any required or necessary item or component of the project is omitted from the construction documents,
MSA's liability shall be limited to the reasonable costs of correction of the construction, less what OWNER'S cost of includi ng the omitted item or component
in the original construction would have been had the item or component not been omitted. It is intended by this provision that MSA will not be responsible
for any cost or expense that provides betterment, upgrade, or enhancement of the project.
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(General Terms and Conditions)
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12. Hazardous Substances. OWNER acknowledges and agrees that MSA has had no role in generating, treating, storing, or disposing of
hazardous substances or materials which may be present at the project site, and MSA has not benefited from the processes that produced such hazardous
substances or materials. Any hazardous substances or materials encountered by or associated with Services provided by MSA on the project shall at no
time be or become the property of MSA. MSA shall not be deemed to possess or control any hazardous substance or material at any time; arrangements "
for the treatment, storage, transport, or disposal of any hazardous substances or materials, which shall be made by MSA, are made solely and exclusively
on OWNER's behalf for OWNER's benefit and at OWNER's direction. Nothing contained within this Agreement shall be construed or interpreted as
requiring MSA to assume the status of a generator, storer, treater, or disposal facility as defined in any federal, state, or local statute, regulation, or rule
governing treatment, storage, transport, and/or disposal of hazardous substances or materials.
All samples of hazardous substances, materials or contaminants are the property and responsibility of OWNER and shall be returned to OWNER at
the end of a project for proper disposal. Alternate arrangements to ship such samples directly to a licensed disposal facility may be made at OWNER's
request and expense and subject to this subparagraph.
13. Insurance. MSA will maintain insurance coverage for: Worker's Compensation, General Liability, and Professional Liability. MSA will provide
information as to specific limits upon written request. If the OWNER requires coverages or limits in addition to those in effect as of the date of the
agreement, premiums for additional insurance shall be paid by the OWNER. The liability of MSA to the OWNER for any indemnity commitments, or for
any damages arising in any way out of performance of this contract is limited to such insurance coverages and amount which MSA has in effect.
14. Reuse of Documents. Reuse of any documents and/or services pertaining to this project by the OWNER or extensions of this project or on
any other project shall be at the OWNER's sole risk. The OWNER agrees to defend, indemnify, and hold harmless MSA for all claims, damages, and
expenses including attorneys' fees and costs arising out of such reuse of the documents and/or services by the OWNER or by others acting through the
OWNER.
15. Indemnification. To the fullest extent permitted by law, MSA shall indemnify and hold harmless, OWNER, and OWNER's officers, directors,
members, partners, agents, consultants, and employees (hereinafter "OWNER") from reasonable claims, costs, losses, and damages arising out of or
relating to the PROJECT, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or
destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom but only to the extent caused by any negligent act
or omission of MSA or MSA's officers, directors, members, partners, agents, employees, or Consultants (hereinafter "MSA"). In no event shall this
indemnity agreement apply to claims between the OWNER and MSA. This indemnity agreement applies solely to claims of third parties. Furthermore, in
no event shall this indemnity agreement apply to claims that MSA is responsible for attorneys' fees. This agreement does not give rise to any duty on the
part of MSA to defend the OWNER on any claim arising under this agreement.
To the fullest extent permitted by law, OWNER shall indemnify and hold harmless, MSA, and MSA's officers, directors, members, partners, agents,
consultants, and employees (hereinafter "MSA") from reasonable claims, costs, losses, and damages arising out of or relating to the PROJECT, provided
that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property
(other than the Work itself) including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of the OWNER or
the OWNER's officers, directors, members, partners, agents, employees, or Consultants (hereinafter "OWNER"). In no event shall this indemnity
agreement apply to claims between MSA and the OWNER. This indemnity agreement applies solely to claims of third parties. Furthermore, in no event
shall this indemnity agreement apply to claims that the OWNER is responsible for attorneys' fees. This agreement does not give rise to any duty on the
part of the OWNER to defend MSA on any claim arising under this agreement.
To the fullest extent permitted by law, MSA's total liability to OWNER and anyone claiming by, through, or under OWNER for any cost, loss or
damages caused in part or by the negligence of MSA and in part by the negligence of OWNER or any other negligent entity or individual, shall not exceed
the percentage share that MSA's negligence bears to the total negligence of OWNER, MSA, and all other negligent entities and individuals.
16. Dispute Resolution. OWNER and MSA desire to resolve any disputes or areas of disagreement involving the subject matter of this Agreement
by a mechanism that facilitates resolution of disputes by negotiation rather than by litigation. OWNER and MSA also acknowledge that issues and problems
may arise after execution of this Agreement which were not anticipated or are not resolved by specific provisions in this Agreement. Accordingly, both
OWNER and MSA will endeavor to settle all controversies, claims, counterclaims, disputes, and other matters in accordance with the Construction Industry
Mediation Rules of the American Arbitration Association currently in effect, unless OWNER and MSA mutually agree otherwise. Demand for mediation
shall be filed in writing with the other party to this Agreement. A demand for mediation shall be made within a reasonable time after the claim, dispute or
other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings
based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Neither demand for mediation nor any
term of this Dispute Resolution clause shall prevent the filing of a legal action where failing to do so may bar the action because of the applicable statute
of limitations. If despite the good faith efforts of OWNER and MSA any controversy, claim, counterclaim, dispute, or other m atter is not resolved through
negotiation or mediation, OWNER and MSA agree and consent that such matter may be resolved through legal action in any state or federal court having
jurisdiction.
17. Exclusion of Special, Indirect, Consequential and Liquidated Damages. Consultant shall not be liable, in contract or tort or otherwise, for
any special, indirect, consequential, or liquidated damages including specifically, but without limitation, loss of profit or revenue, loss of capital, delay
damages, loss of goodwill, claim of third parties, or similar damages arising out of or connected in any way to the project or this contract.
18. State Law. This agreement shall be construed and interpreted in accordance with the laws of the State of Iowa.
19. Jurisdiction. OWNER hereby irrevocably submits to the jurisdiction of the state courts of the State of Iowa for the purpose of any suit, action
or other proceeding arising out of or based upon this Agreement. OWNER further consents that the venue for any legal proceedings related to this
Agreement shall be, at MSA's option, Sauk County, Wisconsin, or any county in which MSA has an office.
20. Understanding. This agreement contains the entire understanding between the parties on the subject matter hereof and no representations.
Inducements, promises or agreements not embodied herein (unless agreed in writing duly executed) shall be of any force or effect, and this agreement
supersedes any other prior understanding entered into between the parties on the subject matter hereto.
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(General Terms and Conditions)
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Contents
TASK A — PROJECT MANAGEMENT 1
TASK B — FIELD VISITS 1
TASK C — EXISTING CONDITIONS DATA COLLECTION (Planning) 1
TASK D — TRAFFIC STUDIES 2
TASK E — TRAFFIC SAFETY -BASED DESIGN 4
TASK F — COMPLETE STREETS ANALYSIS AND RECOMMENDATIONS (Planning) 4
TASK G — GENERAL MAGNITUDE OF COST AND BENEFITS (BENEFIT/COST RATIO 5
TASK H — PUBLIC INVOLVEMENT 5
TASK I — GENERAL RIGHT OF WAY NEEDS 5
TASK J — DECISION MAKING TOOL 6
TASK K — FINAL REPORT 6
TASK L — TECHNICAL ADVISORY COMMITTEE COORDINATION 6
TASK M — ADDITIONAL SERVICES 6
TASK A — PROJECT MANAGEMENT
1. General Project Management and Administration
a. This item includes general tasks to administer the project. Correspondence,
invoicing and overseeing the project.
2. Meetings — This item covers meetings outside of those listed below. General meetings
include:
b. Startup Meeting with City Staff — Discussions to determine big issues that need to
be addressed in the traffic study and agree on schedule and deliverables.
c. Post Project — Meet with the Technical Advisory Committee (TAC) to commence
with other project activities that may come out of the traffic study.
TASK B — FIELD VISITS
Site visits
1. Observe existing traffic control layout and traffic operations at intersections and
throughout the corridor.
2. Drive the corridor to become familiar with the project site and location.
3. Take notes as necessary.
TASK C — EXISTING CONDITIONS DATA COLLECTION (Planning)
Collect the following project information:
1. Inventory of crosswalks.
2. INRCOG planning documents relevant to the corridor study area.
1
3. Metropolitan Transit Authority ridership data - MSA will coordinate with MET Transit to
discuss and obtain current routes, ridership statistics, future service changes, and
potential transit routes within the study area.
4. Traffic signal communications, controls, and timings - MSA will coordinate with City Staff
to obtain signal timing and phasing plans for signalized intersections within the study area.
Information will also include actuation type and coordination information for the corridor.
5. Existing signage.
6. As -Built records from the City.
7. Drone video of corridor — MSA has an FAA licensed drone pilot that will record video while
flying the corridor.
8. Base maps from the City.
9. Crash reports/statistics from Iowa DOT SAVER (ICAT) System (2014 -present) will be
gathered and crash exhibits/diagrams created.
10. Crash reports/statistics from Waterloo Police Department (2014 -present) will be gathered
and crash exhibits/diagrams created as necessary to complement the DOT SAVER data.
TASK D — TRAFFIC STUDIES
OWNER herein concurs that prior to the beginning of the data collection for the corridor study,
OWNER shall confirm the locations and intended scope of work. Changes or additions to the
scope of work after data collection has started will be considered beyond the scope of the
contract.
1. Traffic volumes and turning movements (6am-6pm).
a. W 4' Street
b. Ansborough Avenue
c. Prospect Boulevard
d. Hillcrest Road
e. Sheridan Road
f. Kimball Avenue
g. Dixon Drive and Ansborough Road
h. Six mid -block locations
2. Bicycle and Pedestrian Counts.
a. US 63/Sergeant Road
b. W 4th Street
c. Ansborough Avenue
d. Prospect Boulevard
e. Hillcrest Road
f. Sheridan Road
g. Kimball Avenue
h. Dixon Drive and Ansborough Road
i. Three other non -signalized locations (mid -block) for just pedestrians and bikes
3. Corridor motorized vehicle travel times. MSA will review the corridor to identify logical
segments based on categories that may include pavement condition, adjacent land use,
roadway widths, traffic counts, and access spacing, among others.
4. MSA will work with the City and Iowa Northland Regional Council of Governments
(INRCOG) to develop 20 -year forecasts for the collected traffic counts and available
roadway ADT information. Consideration in the forecasts will be made for changes in
2
volume due to anticipated changes in personal travel behaviors and modal choice in the
future.
5. General Number of Lanes Alternatives Based on Traffic Volumes and Crash History.
Beyond the number of lanes required at each intersections MSA will study and compare
alternatives with 3 and 4 lane concepts and will make recommendations. As part of this
study MSA will look at previous studies done by Iowa DOT and City.
a. MSA will use Iowa DOT 2017 ADT numbers and ICAT number of traffic crashes to
compare 3 lane and 4 lane alternatives for the segments.
b. MSA will use 20 year forecast traffic volumes numbers to compare 3 lane and 4
lane alternatives for the segments.
c. MSA will propose a preferred number of lanes alternative based on 5.a and 5.b
above.
6. Intersection Control Type and Conceptual Design
This task involves determining improvements to traffic control including improved signal
phasing and timing at intersections, and recommending geometric design improvements
such as number of lanes and additional exclusive turn lanes where needed.
a. From the data collection and forecasting, MSA will perform computerized modeling
and analysis of the intersections where traffic counts have been collected, using
existing geometric conditions as a baseline for both AM and PM peaks. Models
will be created for both current and 20 -year traffic conditions. This model will serve
as a baseline scenario. Up to two additional geometric intersection alternatives
with a goal of minimum peak hour level of service C for each intersection with the
following special considerations:
i. Hillcrest and Ridgeway: This signalized intersection is a school crossing.
MSA to design for exclusive left phasing for westbound -to -southbound left
movement
ii. Prospect Blvd and Ridgeway Avenue: This is a relatively odd intersection
with 4 -way stop control. MSA to consider up to two alternate forms of
control and/or geometric reconfiguration such as narrowing down the north
leg to match the south leg. Determine feasibility of a mini roundabout or
using traffic signals.
iii. Intersection of Sheridan Road and Ridgeway Avenue: The existing traffic
control is a non-standard school crossing with mix of stop signs and
signals. Recommend traffic control improvements.
iv. Intersection of Ansborough Ave and Ridgeway Ave: This is a signalized
intersection. There are no left turn pockets on Ridgeway. Investigate 3 -
lane as well as 5 -lane alternatives (left pockets added).
v. Intersection of Dixon Drive and Ansborough Avenue: This intersection has
experienced operational problems. Recommend a feasible improvement.
vi. There is a potential commercial re -development planned at the southeast
corner of Ridgeway and Ansborough. Investigate circulation and access to
see if any improvements can be made, particularly driveway access to
Ridgeway Avenue.
vii. Intersection of W. 4th Street and Ridgeway Avenue: This signalized
intersection has left turn pockets on Ridgeway Avenue. The pockets were
3
installed for safety reasons by reducing other lane widths. These pockets
are narrow. MSA to recommend possible alternatives.
viii. Intersection of Foundation Drive approximately 750' east of Sergeant
Road. MSA to review access and operations.
ix. The corridor will be considered, with one of the options being a conversion
of the existing four -lane undivided roadway to a three -lane section. Models
will be created for both the AM and PM peak hours
7. MSA will review pedestrian and bicycle traffic counts and existing and proposed
sidewalk/path maps and plans to determine gaps in the network. MSA will also complete
an audit of the existing pedestrian facilities that will include a field visit to document
conditions and take photographs. Recommendations will include projects to assist in
completing the network and be prioritized based on conditions, user counts and availability
of alternative routes.
8. Based on information received from coordination with MET Transit, MSA will review the
existing bus routes, ridership info, and study area land uses to discuss and provide
feedback on routing and bus stop locations. There will be a brief bus shelter discussion
regarding the feasibility of sites for inclusion of a bus shelter.
TASK E — TRAFFIC SAFETY -BASED DESIGN
1. Review Crash Records and Identify Crash Reduction Treatments
a. After reviewing the crash history, evaluate the preliminary geometric layout and traffic
control to determine if any changes are needed to reduce risk of crashes, make design
changes as necessary. For intersections along the corridor, traffic control alternatives
will be evaluated as described above, but safety considerations will also be considered
where deemed necessary. Possible safety improvements may include the use of
restricted turns or roundabouts.
2. Determine Crash Reduction Treatments to Implement Corridor -Wide
a. Alternatives developed for the corridor will be evaluated using the FHWA Interactive
Highway Safety Design Model (IHSDM). This tool uses Highway Safety Manual (HSM)
methodologies and can be used to analyze and predict crash frequency variation
depending on cross-sectional elements and corridor linear features such as geometry
and access spacing. The model accounts for traffic flow and historical collision data,
if that data exists. Historical collision data allows for use of the Empirical -Bayes (EB)
analysis method which helps to provide the best results for safety evaluation.
3. Access Control Evaluation
a. Access control throughout the corridor will be evaluated with regard to safety. A raised
median restricting access may be desired along portions of the corridor. The use of
roundabouts at certain intersections along with median treatments could be used
without restricting access since u -turns can be made. This alternative requires
roundabouts at both ends of the median to keep full access. Limiting left turns is both
an operational and safety improvement along corridors like this.
TASK F — COMPLETE STREETS ANALYSIS AND RECOMMENDATIONS (Planning)
1. Based on the analysis completed, MSA will provide recommendation for transportation
improvement along the corridor for motorized and non -motorized traffic.
4
TASK G — GENERAL MAGNITUDE OF COST AND BENEFITS (BENEFIT/COST RATIO
1. Summarize recommendations from the study show delays and level of service at each
intersection now and future do nothing and with improvements. Calculate and show estimated
benefit costs for 3 lane concept and 4 lane concept.
TASK H — PUBLIC INVOLVEMENT
The success of this project not only relies on good data and best management practices, but on
the input and buy -in of the business owners and residents.
1. Technical Advisory Committee
The Technical Advisory Committee (TAC), in conjunction with City staff, will review content
and help identify key topics or issues. The TAC will provide MSA with valuable insight and
direction for the future of the Corridor.
2. Meetings Focused on Businesses
a. Stakeholder Interviews/Focus Groups: Conduct a series of interviews with key
stakeholders over one day near the beginning of the project. We are primarily
interested in speaking with key stakeholders, property and/or business owners and
local developers, and major commercial property owners. We will consult with the
Project Team to identify the interviewees and focus groups. The objective of the
interviews will be to gain a better understanding of the plans and preferences of
stakeholders and a better understanding of the issues, opportunities, barriers,
investment gaps and trends affecting business success and development along the
corridor. We request the use of a meeting space somewhere in Waterloo to host this
discussion. We will structure these interviews either as one-on-one discussions or as
small focus groups depending upon the number and variety of interviews requested.
We request Project Team assistance to coordinate meeting attendance. MSA will also
conduct interviews on-site or by phone for stakeholders who may not be able to attend
a scheduled interview session.
3. Meetings for Area Residents
a. Public Meetings: Advertised public meetings are traditional and important component
of the planning process. Once the number of lane concept has been determined a
general -invitation public meeting will be held and feedback solicited for further review
by the Project Team and City Council. The meeting will include a brief presentation
followed by an open house. We will summarize the content and seek written
comments. We will provide worksheets to evaluate support for various opinions. MSA
will co -host this open house with City staff.
b. A second public meeting is not included in this scope, but might be needed depending
on the feedback from the first meeting and if revisions are required. Additional
meetings will either be a Task M service or a contract amendment.
TASK I — GENERAL RIGHT OF WAY NEEDS
1. For road improvements.
2. For adjacent development.
MSA will review existing right of way and compare to projected needs for the public roadway
and take into account the needs of adjacent private businesses including improved accesses.
5
TASK J — DECISION MAKING TOOL
MSA will work with the TAC to determine a customized decision making tool for the needs of
the corridor.
TASK K — FINAL REPORT
MSA will write up the study in a final report. The report will include the following:
1. Executive Summary
2. Summary of existing conditions
3. Discussions of each task included in the study
4. Final summary
5. Appendices of collected data
TASK L — TECHNICAL ADVISORY COMMITTEE COORDINATION
1. Monthly meetings with TAC (TAC members selected by City staff).
2. Updates for TAC.
TASK M — ADDITIONAL SERVICES
This task is a contingency for addressing items or issues that may come up during the study
schedule. Scope, level of effort, and compensation will be negotiated when additional services
are requested. MSA will obtain City's Project Manager approval in writing prior to commencing
the additional service.
6
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ours x Rate)
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