HomeMy WebLinkAboutMinutes-October 15, 2018 October 15, 2018
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, October 15, 2018. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Klein, Amos, Schmitt, and Juon. Mrs. Juon joined the meeting via telephone.
Prayer or Moment of Silence.
Pledge of Allegiance: Matt Mahler, General Manager Waterloo Water Works
146613 - Schmitt/Amos
that the Agenda, as proposed, for the Regular Session on Monday, October 15, 2018, at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Six. Motion carried.
146614 - Schmitt/Amos
that the Minutes, as proposed, for the Regular Session on Monday, October 8, 2018, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
Proclamation declaring October 17, 2018 as Gentleman Day.
Proclamation declaring October 21-27, 2018 as Character Counts Week.
Recognition of Al Delagardelle for 30 years of service.
Swearing in of two (2) Waterloo Fire Rescue Fire Recruits - Benjamin Weber and Brian Stewart.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned if a roundabout will be built at the intersection of University
Avenue and Greenhill Road.
Mayor Hart explained that a roundabout would not be built at the intersection of University Avenue
and Greenhill Road.
David Dryer, 3145 W. 4th Street, questioned if the Fire Department is fully staffed and if Station 6
will remain open. He stated that too many firefighters and paramedics responded to a recent call for
service.
Forest Dillavou, 1725 Huntington Road, commented that Huntington Road receives a large amount
of water whenever it rains, that this problem occurs all over town, and that the city does not need to
do another study to understand a problem it already knows exists. The city needs to take bids to
disconnect footing drains for citizens.
Todd Obadal, 124 Amity Drive, stated that last week a development agreement was modified at the
airport and that citizens were asked to believe that an honest mistake occurred that allowed the
development agreement to state fifty percent rebates were warranted when the contract should have
stated seventy percent.
Bruce Kaesser, CRC Apartments, thanked everyone at the city for the job they are doing and that
everyone tries their best.
Mr. Morrissey shared the city snow removal policy.
Mrs. Klein shared that the city had a work session about sewer rate increases and wanted the public
to know that the city is working on a plan with modeling to help fix sewer backup issues. She stated
that she is disappointed with the quality of city contracts.
146615 - Schmitt/Amos
that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion
carried.
CONSENT AGENDA
October 15, 2018 Page 2
Schmitt/Morrissey
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated October 15, 2018,
in the amount of$2,653,422.46, a copy of which is on file in the City Clerk's office,together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2018-757.
2. Resolution approving the request of Gayle and Jim Christianson for tax exemptions on the
construction of home improvements valued at $100,000 for a property located at 50 Medina
Road, and located within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2018-758.
3. Resolution approving the request of Shane Gardner for tax exemptions on the construction
of a new single family home valued at $313,900 for property located at 1216 Partridge Lane,
and located in the City Limits Urban Revitalization Area(CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2018-759.
4. Resolution approving request from Robert Hewitt for a waiver for an asphalt driveway
located at 4561 W. 4th Street with the elimination of the sidewalk section.
Resolution adopted and upon approval by Mayor assigned No. 2018-760.
5. Resolution approving request of Kevin Hemmen for a waiver for a concrete approach located
at 324 Duryea Street, and approve eliminating the sidewalk section due to structural
concerns.
Resolution adopted and upon approval by Mayor assigned No. 2018-761.
6. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date
of bid opening as November 1, 2018, and date of public hearing as November 5, 2018, for
the 2018 Tree Removal Project, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-762.
7. Resolution setting the date of public hearing as November 5, 2018 for a request by the City
of Waterloo to vacate approximately 0.56 acres of West 4th Street (foiiiier Bridge Street)
right-of-way, located adjacent to 501-503 Commercial Street (former Waterloo Courier site),
with the retention of a utility easement over, under and upon the entire vacate area, and
authorize the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-763.
b. Motion to approve the following:
1• Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Keith Kaspari, MSP Regional Minneapolis-St. October 29-30, $250.00
Director of Aviation Diversion Paul International 2018
Workshop Airport
2. Approved Beer, Liquor, and Wine Applications
Name & Address of Business I Class I New or Expiration Includes
October 15, 2018 Page 3
Renewal Date Sunday
a. Damon's Sports Bar and Grill, C Liquor Renewal 10/4/2019 x
2122 Kimball Avenue
b. Hy-Vee Wine & Spirits#1, B Wine/C Beer/E Renewal 11/14/2019 x
2126 Kimball Avenue Liquor
c. Petersen& Tietz Florists & B Native Wine Renewal 10/8/2019 x
Greenhouses, 2275
Independence Avenue
d. Walmart Supercenter#1496, B Wine/C Beer/E New 9/30/2019 x
1334 Flammang Drive Liquor
*Ownership Update*
3. Mayor Hart's recommendation of the following appointments:
Expiration New or
Appointee Board/Commission Date Re-Appointment
James Lentfer Memorial Hall Commission 3/31/2021 Re-Appointment
John Mrzlak Memorial Hall Commission 3/31/2021 Re-Appointment
Scott McDonald Memorial Hall Commission 3/31/2021 Re-Appointment
Jessica Smith ADA Commission 10/15/2021 New
4. Bonds.
Roll call vote-Ayes: Six. Motion carried.
PUBLIC HEARINGS
146616 - Schmitt/Amos
that proof of publication of notice of public hearing on 2019 1-Ton Single Cab Pickup Truck with
Plow Attachment, as published in the Waterloo Courier on October 4, 2018, be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments.
David Dryer, 3145 W. 4th Street, questioned how many vehicles the city is purchasing and what
happens to the older vehicles.
Sandie Greco, Interim Public Works Director, explained that vehicles are sold on an online auction
site and the ones that are not able to be sold are discarded.
Bruce Kaesser, CRC Apartments, questioned the life expectancy for the trucks.
Sandie Greco explained that quite a few trucks are 15-20 years old and if the repairs exceed the
vehicle worth they are replaced.
146617 - Schmitt/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146618 - Schmitt/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 764.
October 15, 2018 Page 4
146619 - Schmitt/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 765.
146620 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $40,000.00
Bidder Bid Amount
Dick Witham $44,803.00
Waterloo, IA
Bill Colwell Ford $42,713.00
Hudson, IA
Voice vote-Ayes: Six. Motion carried.
146621 - Schmitt/Amos
that "Resolution approving award of contract to Bill Cowell Ford of Hudson, Iowa, in the amount of
$42,713, for the purchase of a 2019 1-ton single cab pickup truck with plow attachment, for the
Traffic Operations Department", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 766.
146622 - Morrissey/Amos
that proof of publication of notice of public hearing on 2019 Snow Blower for John Deere
Endloader, as published in the Waterloo Courier on October 4, 2018, be received and placed on file.
Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146623 Morrissey/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146624 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Mr. Jacobs questioned why bids are so varied from the estimate.
Sandie Greco explained that one is a blower and the snow go is one that rotates with blades. Staff
are currently researching and contacting other cities and counties to see which one works better."
Resolution adopted and upon approval by Mayor assigned No. 2018- 767.
146625 - Morrissey/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 768.
146626 - Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to the Interim Public Works
Director for review.
October 15, 2018 Page 5
Estimate: $110,000
Bidder Bid Amount
Fair Manufacturers, Inc.
Yankton, SD $88,110.00
Trans-Iowa Equipment
Ankeny, IA $130,082.00
Voice vote-Ayes: Six. Motion carried.
146627 - Amos/Jacobs
that proof of publication of notice of public hearing on 2019 Service Truck for Street Department, as
published in the Waterloo Courier on October 4, 2018, be received and placed on file. Voice vote-
Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments and
there were none.
146628 - Amos/Morrissey
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146629 - Amos/Morrissey
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 769.
146630 - Amos/Morrissey
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 770.
146631 - Amos/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $100,000
Bidder Bid Amount
Bill Colwell Ford, Inc.
Hudson, IA $119,149.00
Thompson Truck& Trailer
Dubuque, IA $119,338.00
Voice vote-Ayes: Six. Motion carried.
146632 - Amos/Morrissey
that"Resolution approving award of contract to Bill Cowell Ford of Hudson, Iowa, in the amount of
$119,149, for the purchase of a 2019 service truck for the Street Department", be adopted. Roll call
vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 771.
146633 - Schmitt/Amos
that proof of publication of notice of public hearing on FY 2019 Recycling Processing Facility to
Support the City of Waterloo's Curbside Recycling Program, as published in the Waterloo Courier
on October 4, 2018, be received and placed on file. Voice vote-Ayes: Six. Motion carried.
October 15, 2018 Page 6
This being the time and place of public hearing, the Mayor called for written and oral comments.
Todd Obadal, 124 Amity Drive, questioned whether the $55,000 bid amount would cover the entire
year and expressed his approval of the deal if this was the case. He asked whether the people whom
had subscribed to the prior recycling program would be refunded their money.
Sandie Greco explained that she is scheduling a work session to look at the state of recycling world-
wide and researching the options at her disposal.
Bruce Kaesser, CRC Apartments, questioned if this program is breaking even.
Sandie Greco explained that the cost of recycling has increased over the last year.
146634 - Schmitt/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
146635 - Schmitt/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 772.
146636 - Schmitt/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 773.
146637 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to the Interim Public Works
Director for review.
Estimate: $55,000.00
Bidder Bid Amount
Republic Services $144.54 Per Ton(Processing, Transport,
Cedar Rapids, IA Handling, Fuel Recovery Fee)
Voice vote-Ayes: Six. Motion carried.
146638 - Morrissey/Amos
that proof of publication of notice of public hearing on Rental of Four(4) Motor Graders to Support
Snow Operations., as published in the Waterloo Courier on October 4, 2018, be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
David Dryer, 3145 W. 4th Street, questioned how much snow equipment the city currently has and
how much equipment the city needs.
Sandie Greco explained that the city owns four graders and one they are hoping to get fixed and in
operation and rent one. The city clears snow in 24 hours and has 64 miles of roads to clear.
Forest Dillavou, 1725 Huntington Road,
146639 - Morrissey/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Six. Motion carried.
October 15, 2018 Page 7
146640 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 774.
146641 - Morrissey/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 775.
146642 - Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $128,000.00
Bidder Bid Amount
Ziegler
Postville, IA $7,000 per grader/month
Murphy Tractor
Waterloo, IA $9,950 per grader/month
Voice vote-Ayes: Six. Motion carried.
146643 - Morrissey/Amos
that "Resolution awarding the contract to Ziegler Cat of Postville, Iowa, in the amount of$7,000 per
grader, per month for a total of$112,000, in conjunction with the rental of four (4) motor graders to
support snow operations, and authorize the Mayor to execute said document", be adopted. Roll call
vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 776.
RESOLUTIONS
146644 - Amos/Morrissey
that "Resolution approving 2018 JAG Grant #2018-DJ-BX-0916 for the FY 2018 Edward Byrne
Memorial Justice Assistance Grant in the amount of $73,914.00, to be used in a joint effort by
jurisdictions of the City of Waterloo, City of Cedar Falls, Black Hawk County Sheriffs Office and
the Black Hawk County Attorney's Office, and authorize the Mayor to execute any necessary
documents", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 777.
146645 - Amos/Morrissey
that "Resolution approving Amendment No. 1 to the Customer Agreement with Sensys Gatso USA,
Inc., to provide the Police Department with additional equipment, and authorize the Mayor to
execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried.
David Dryer, 3145 W. 4th Street, questioned if the revenue earned from the program is a net or gross
$90,000.
Dan Trelka, Chief of Police, explained that it was a net amount for two months.
Resolution adopted and upon approval by Mayor assigned No. 2018- 778.
146646 - Amos/Morrissey
October 15, 2018 Page 8
that "Resolution approving request by Chris E. Boyland for an Encroachment Agreement to allow
for a fence 7 feet into the right of way of Wisconsin Street and 2.5 feet to 4 feet in the right of way
of Byron Avenue, located at 621 Wisconsin Street, and authorize the Mayor and City Clerk to
execute said document", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 779.
146647 - Schmitt/Amos
that"Resolution approving an amendment to the Collections Services Agreement with Credit Bureau
Services of Iowa, Inc. of Oskaloosa, Iowa, to provide debt collection services to Waterloo Fire
Rescue, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call
vote-Ayes: Six. Motion carried.
David Dryer, 3145 W. 4th Street, questioned if this was the same contract that was referred to as a
crash tax.
Pat Treloar, Fire Chief, explained that a request went to council to bill for certain fire call types but
council did not approve the agreement. The resolution on the agenda is to amend the collection
agreement with the existing collection agency to inform them that the city is utilizing income offset
for ambulance billing. He further explained the amendment.
Resolution adopted and upon approval by Mayor assigned No. 2018- 780.
146648 - Schmitt/Amos
that "Resolution approving Amendment to the Development Agreement with Avita Developments,
LLC to transfer 1.5 acres of land, and authorize the Mayor and City Clerk execute said document",
be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 781.
146649 - Schmitt/Amos
that "Resolution accepting donation of 115 Sumner Street from Lederman Bros. Property
Management, LLC, and authorize the Mayor and City Clerk to execute said document", be adopted.
Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018- 782.
146650 - Morrissey/Amos
that the council adjourn to Executive Session at 6:36 p.m. Roll call vote-Ayes: Six. Motion carried.
City Attorney Dave Zellhoefer stated that discussion of litigation is an approved topic of Executive
Session pursuant to Iowa Code Section §21.5(1)(c).
EXECUTIVE SESSION
146651 - Schmitt/Amos
that the council adjourn Executive Session at 7:18 p.m. Voice vote-Ayes: Six. Motion carried.
ADJOURNMENT
146652 - Morrissey/Amos
that the Council adjourn at 7:18 p.m. Voice vote-Ayes: Six. Motion carried.
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City Clerk