HomeMy WebLinkAboutMinutes-March 12, 2018 March 12, 2018
The Council of the City of Waterloo, Iowa,met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, March 12, 2018 . Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Shimp, Klein, Amos, and Juon. Absent: Mr. Schmitt
Prayer or Moment of Silence.
Pledge of Allegiance: Keith Kaspari, Airport Director
146663 - Juon/Amos
that the Agenda, as proposed, for the Regular Session on Monday, March 12, 2018, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
146664 - Juon/Amos
that the Minutes, as proposed, for the Regular Session on Monday, March 5, 2018, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
146665 - Juon/Amos
that the Minutes, as proposed, for the Special Session on Monday, March 8, 2018, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
ORAL PRESENTATIONS
John Sherbon, 1715 Robin Road, commented that Des Moines voted down a sales tax option and
stated that the city should slow down on projects to save money.
Robert Oberbrockling, Bridges Senior Living, commented that he has watched traffic on Hwy 63
and stated that the traffic blocks and detours are difficult for residents and visitors to navigate. He
further commented on the need for clear signage for closed roads and detours.
Bruce Kaesser, CRT Apartments, asked that if anyone has ADA compliance problems to contact
him.
Todd Obadal, 124 Amity Drive, explained that the city council has the duty to adopt a levy rate and
a budget and that the council has a duty to question the advice given by city staff because they can
be wrong. He further stated that problems exist with the waste treatment department with sludge
leaking into the Cedar River and accepting waste from another city.
Steve Hoambrecker, Waste Management Services Director, commented that the service to process
waste from outside the city limits was paid for.
Michelle Weidner, Chief Financial Officer, explained that the revenue was not listed in either the
FYE18 nor FYE19 budgeted revenue because it was not expected then, nor is it anticipated in the
future.
146666 - Juon/Amos
that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion
carried.
CONSENT AGENDA
146667 - Juon/Amos
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated March 12, 2018,
in the amount of$1,156,234.76, a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
March 12, 2018 Page 2
Resolution adopted and upon approval by Mayor assigned No. 2018-145.
2. Resolution approving order accepting Acknowledgment/Settlement Agreement and check for
$300.00 from Prime Mart#7, 1309 Lafayette Street, Waterloo, Iowa, for sale of tobacco to
minor violation-first offense.
Resolution adopted and upon approval by Mayor assigned No. 2018-146.
3. Resolution approving request to seek proposals for new next generation network firewall to
replace current end of life units.
Resolution adopted and upon approval by Mayor assigned No. 2018-147.
4. Resolution setting a date of public hearing as March 26, 2018,to approve a request by Hope
M. Anderson to rezone approximately 129.16 acres from"A-1"Agricultural District to "R-1"
One and Two Family Residence District, located next to 5805 Kimball Avenue between
Kimball Avenue and Highway 21, and north of E Orange Road, and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-148.
5. Request of Rev. Abraham Funchess Jr., Human Rights Executive Director, to hold the 2018
Civil &Human Rights March on Sunday, March 25, 2018 beginning at 2:00 p.m. at Lincoln
Park,traveling on E. 4th and Mulberry Streets, down E. 4th Street to Commercial Street,
west on Commercial Street, and commencing at the Waterloo Center for the Arts, with
temporary street closure.
Resolution adopted and upon approval by Mayor assigned No. 2018-149.
6. Resolution approving preliminary specifications, bid documents, etc. setting date of bid
opening as April 5, 2018 and date of public hearing as April 9, 2018, for the Waterloo Center
for the Arts 2018 Restroom Renovation Project, and instruct City Clerk to publish said
notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-150.
b. Motion to approve the following:
1• Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Officers Walter& Governor's Traffic West Des April 24-26, $224
Bovy Safety Bureau (GTSB) Moines, IA 2018
Conference
b. Rudy Jones, Cedar Valley Coalition Washington, April 23-25, $1,899
Community Trip D.C. 2018
Development Director
c. Lt. Lee and Lt. "Blue Card" Online -No N/A $770
Jensson Subscription Access for travel
1 year required
2. Approved Beer, Liquor, and Wine Applications
Name & Address of Business Class New or Expiration Includes
Renewal Date Sunday
a. Cedar Valley Golf Center, Special C Liquor Renewal 2/28/2019 x
1850 W. Ridgeway Avenue w/Outdoor Service
b. Red Carpet Golf, 1409 C Liquor Renewal 4/4/2019 x
Newell Street w/Outdoor Service
March 12, 2018 Page 3
3. Motion to receive and file the Iowa Public Official Bond for Water Works Trustee Ron G. Welper
Mr. Shimp requested that item 1.B.3 be considered separately for the purpose of clarification.
Matt Mahler, General Manager, Waterloo Water Works,provided an explanation of the Bond.
Roll call vote-Ayes: Six. Motion carried.
146668 - Juon/Shimp
Motion to receive and file the Iowa Public Official Bond for Water Works Trustee Ron G. Welper.
Voice vote: Ayes-Six. Motion carried.
PUBLIC HEARINGS
146669 - Morrissey/Amos
that proof of publication of notice of public hearing on FY 18/19 Complaint Mowing with
Complaint Snow Removal Contract, as published in the Waterloo Courier on February 26, 2018, be
received and placed on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments and
there were none.
146670 - Morrissey/Amos
that the hearing be closed. Voice vote-Ayes: Six. Motion carried.
146671 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-151.
146672 - Morrissey/Amos
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-152.
146673 - Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Code Enforcement for
review.
Estimate: $50,000
Bidder Bid Security Bid Amount
R&D Lawn Care A. $1,500 B. $1,450
Waterloo, IA Check$1,500 C. $30 D. $42
E. $25
Wilson Custom Trees A. $1,496 B. $1,382
Cresco, IA 5% C. $30 D. $40
E. $30
B&B Lawn Care, Inc. A. $1,249.49 B. $1,249.49
Waterloo, IA Check$1,500 C. $24.49 D. $39.89
E. $24.49
Voice vote-Ayes: Six. Motion carried.
146674 - Shimp/Morrissey
March 12, 2018 Page 4
that proof of publication of notice of public hearing on the purchase of one (1) 2019 automated side-
load garbage truck, as published in the Waterloo Courier on February 28, 2018, be received and
placed on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
David Dreyer, 3145 W. 4th Street, questioned if the city is in need of a new truck and couldn't the
old trucks be repaired.
Sandie Greco, Interim Public Works Director, explained that the city is on a rotation cycle and that
each year a new truck is purchased and the old truck is rotated out to be used for recycling and then
sold at auction. She further explained that the rate to repair the trucks is greater than the cost to
replace.
146675 - Shimp/Morrissey
that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six.
Motion carried.
146676 - Shimp/Morrissey
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Mr. Shimp questioned if this is the same fund that Code Enforcement salaries are paid from.
Michelle Weidner explained that it is the same fund but not the same activity.
Mr. Shimp questioned if these funds could be moved to hire a new Code Enforcement Officer.
S
Michelle Weidner explained why the funds are designated for purchasing a new garbage truck and
how it would work to move funds.
Mayor Hart commented that a separate discussion could be held separate from this item, to consider
a full time code enforcement officer.
Mr. Shimp agreed it would be good to have that conversation after going through the budget
discussion.
Resolution adopted and upon approval by Mayor assigned No. 2018-153.
146677 - Shimp/Morrissey
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-154.
146678 - Shimp/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $240,000
Bidder Bid Amount
Cedar Rapids Truck Center, Inc. $230,357 (W/Triple Pump)
Cedar Rapids, IA $228,067 (WO/Triple Pump)
Harrison Truck Centers $241,532 (W/Triple Pump)
Marshall, MN $239,242 (WO/Triple Pump)
Voice vote-Ayes:Six. Motion carried.
146679 - Shimp/Morrissey
March 12, 2018 Page 5
Resolution approving award of bid to Cedar Rapids Truck Center, Inc. of Cedar Rapids, Iowa, in the
amount of $235,147, including five year warranty and Triple Pump. Roll-call vote-Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-155.
146680 - Amos/Morrissey
that proof of publication of notice of public hearing on 5th and 6th Streets Systemic Traffic Safety
Improvements, as published in the Waterloo Courier on February 28, 2018, be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
David Deeds, 922 Mulberry, commented that conversations between stakeholders and the city did
not take placed as discussed one year ago. He encouraged council to move forward with the
resolution and encouraged conversation to occur about downtown infrastructure with stakeholders in
the future.
Ivan Valtchev, 527 East Park, spoke in favor of having two-way streets with reduced speeds
downtown.
146681 - Amos/Morrissey
that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six.
Motion carried.
146682 - Amos/Morrissey
that "Resolution confil ing approval of plans, specifications, bid document, form of contract, etc.",
be adopted. Roll-call vote-Ayes: Six. Motion carried.
Sandie Greco, Interim Public Works Director, provided an overview of the project. She further
commented that the council can recommend that a consultant be hired to do a two-way street study.
Mr. Jacobs commented that individuals who come to the podium show respect for the Mayor. He
further commented that he would like to see a task force do a study on two-way streets and how they
increase property values downtown.
Mrs. Juon questioned if the study can be used as part of this item.
Mayor Hart commented that the grant is specific but the infrastructure that is put in place can be
used for two-way traffic.
Mr. Shimp commented that he would be in favor of making 5th and 6th Streets two-way streets.
Mayor Hart commented on the number of factors that will need to be considered in the study prior to
any discussion.
Mr. Morrissey commented that two-way streets could enhance the ability of citizens appreciating
historical neighborhoods.
Mrs. Klein explained that she is in favor of the study and encouraged the city and downtown
stakeholders to work together.
Mayor Hart noted that a traffic adaptive system is part of this project as well.
Resolution adopted and upon approval by Mayor assigned No. 2018-156.
146683 - Amos/Morrissey
that"Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Motion carried.
March 12, 2018 Page 6
Resolution adopted and upon approval by Mayor assigned No. 2018-157.
146684 - Amos/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $471,525
Bidder Bid Security Bid Amount
K&W Electric, Inc. 50 $500,000
Cedar Falls, IA
Voice vote-Ayes: Six. Motion carried.
146685 - Amos/Morrissey
Resolution approving award of bid to K&W Electric of Cedar Falls, Iowa, in the amount of
$500,000, and approving the contract, bond and certificate of insurance for the 5th and 6th Streets
Systemic Traffic Safety Improvements, and authorize the Mayor and City Clerk to execute said
documents. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-158.
RESOLUTIONS
146686 - Shimp/Morrissey
that "Resolution amending the Fee Schedule as approved by the Airport Board, to increase fees at
the Waterloo Regional Airport beginning on July 1, 2018", be adopted. Roll call vote-Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-159.
146687 - Shimp/Morrissey
that "Resolution approving temporary easement agreements with Casey's Marketing Company in the
amount of $1,246.36, Pebble Hill, LLC in the amount of $1,348.80, Larry Jones and Richard D.
Flynn in the amount of$0.00 (donated), and Robert P. Denny in the amount of$0.00 (donated), in
conjunction with the University Avenue reconstruction Phase I project, and authorize the Mayor to
execute said documents", be adopted. Roll call vote-Ayes: Six. Motion carried.
Noel Anderson provided an overview of the item.
Dennis Gentz, Assistant City Engineer, explained the timeframe for the project.
Mr. Shimp questioned if notice will be provided to the public of the start of the project.
Michelle Sweeney, AECOM, provided an overview of public information regarding the project.
Resolution adopted and upon approval by Mayor assigned No. 2018-160.
146688 - Shimp/Morrissey
that "Resolution approving award of contract to Peterson Contractors, Inc. of Reinbeck, Iowa in the
amount of $8,709,078.89, and approving the Contract, Bonds, and Certificate of Insurance for the
FY 2018 University Avenue Reconstruction - Phase I, Contract No. 933, and authorize Mayor and
City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-161.
146689 - Amos/Morrissey
that "Resolution approving Supplemental Agreement No. 1, to a Professional Services Agreement
with AECOM, in an amount not to exceed $869,800, in conjunction with the FY 2018 University
March 12, 2018 Page 7
Avenue Reconstruction - Phase I (Greenhill Road to Evergreen Avenue), Contract No. 933, and
authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Six. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-162.
146690 - Amos/Morrissey
that motion approving Final Quantity Summary for a net increase of$4,378 FY 2017 East 5th Street
Parking Garage Repairs, Contract No. 930, and authorize the Mayor and City Clerk to execute said
documents, be received, placed on file and approved. Roll call vote-Ayes: Six. Motion carried.
Noel Anderson provided an overview of the item.
146691 - Amos/Morrissey
that "Resolution approving Completion of Project and Recommendation of Acceptance of Work, for
work performed by McGill Restoration, of Omaha, Nebraska, in the amount of$531,132.00, for the
FY 2017 East 5th Street Parking Garage Repairs, Contract No. 930, and receive and file two (2) year
maintenance bond", be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-163.
ORDINANCES
146692 - Morrissey/Shimp
that"an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending the official Zoning Map referred to in Section 10-4-4, approving a site plan amendment
on a certain property located south of 2911 Southland Drive", be received, placed on file, considered
and passed for the second time. Roll call vote-Ayes: Six. Motion carried.
146693 - Morrissey/Shimp
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Zero. Nays: Six. (Jacobs, Morrissey, Shimp, Klein, Amos, and
Juon). Motion failed.
OTHER COUNCIL BUSINESS
146694 - Shimp/Amos
that motion approving Change Order No. 2 for a net increase of$1,200 to Woodruff Construction
Inc., for additional exterior improvements to Hangar No. 4 at Waterloo Regional Airport, be
received, placed on file and approved. Voice vote-Ayes: Six. Motion carried.
Keith Kaspari, Airport Director, provided an explanation of the item.
146695 - Shimp/Klein
To recess at 6:27 p.m. Voice vote-Ayes: Six. Motion carried.
146696 - Shimp/Morrissey
To reconvene at 6:37 p.m. Voice vote-Ayes: Six. Motion carried.
146697 - Morrissey/Amos
that "Resolution approving the FY2019 budget with a total tax levy rate of$17.7326 and property
and excise tax askings in the amount of$41,095,303", be adopted.
Michelle Weidner explained the proposed budget on the agenda and the state requirements for
adopting a budget.
March 12, 2018 Page 8
Mayor Hart explained that council members submitted additional budget options and asked that the
members provide an overview of their options provided in a handout from the Chief Financial
Officer. Mayor Hart recommended everyone reach out to legislature and let them know they need to
honor the commitment they made nearly 5 years ago for the commercial backfill.
Mr. Jacobs noted that he echo's Mayor's recommendation to contact our lawmakers to keep their
commitment to the rollback funds. He then provided an overview of council budget option one and
noted that he added an additional change that would add the franchise fee back in and would the levy
rate to $17.59.
Mayor Hart commented that the options presented by council use the $17.76 previously presented as
a starting point for adjustments.
Council then discussed budget option one presented by Mr. Jacobs.
Mr. Shimp provided an overview of council budget option two, which would result in a levy rate of
$17.38.
Council then discussed budget option two presented by Mr. Shimp.
Mr. Morrissey provided an overview of council budget option three, which would result in a levy
rate of$17.58.
Council then discussed budget option three presented by Mr. Morrissey.
Mrs. Juon provided an overview of council budget option four, which would result in a levy rate of
$17.55.
Council then discussed budget option four presented by Mrs. Juon.
Mr. Amos provided an overview of council budget option five, which would result in a levy rate of
$17.45.
Council then discussed budget option five presented by Mr. Amos.
Lynn Eldridge, 949 Ohio Street, she questioned the deadline to contact legislators and stated that she
has lived in the community for twenty nine years and stated that she and many people want to keep
the funds coming out of her pocket and the levy rate the same.
Cody Leistikow, 810 Baltimore, commented on the number of public safety incidents in his
neighborhood in the past nine years and how important it is to maintain public safety services. He
further commented that the budget shouldn't be built on hope and believes that fees are a solid way
to go.
Mayor Hart stepped out at 7:46 p.m.
Lisa Skubal, Vice President of Economic Development at Greater Cedar Valley Alliance and
Chamber, commented that she was impressed with council's behavior tonight, spoke to the
importance of having shovel ready sites for businesses and explained that companies consider a
strong workforce when relocating and that the city needs to adopt a well thought-out budget.
Bette Wubbena, 624 Jane Street, explained that police and EMTs saved her life and asked the
council to please keep police, fire, and EMT staffing intact.
Bruce Kaesser, CRT Apartments, invited the youth in the community to take it upon themselves to
make Waterloo great.
Mike Spence, 4042 Jill Drive, explained that his primary concern is for the safety of the citizens and
firefighters. He commented that he would be willing to pay more in taxes and fees to keep
departments fully staffed.
March 12, 2018 Page 9
Jeff Haler, 805 Wisner Drive, commented that he would be willing to pay more in taxes and fees to
keep city services, especially police and fire services, intact.
Jordan Ehlers, 300 Devonshire, encouraged council to not make cuts to public safety and explained
that the last time council made cuts to the Police Department, Waterloo had a record high number of
homicides. He further noted that other cities are adding or maintaining police positions in their
budgets.
Sam Neill, 514 Kingbard, commented that he would like the city to grow its valuation by attracting
people and businesses to the community.
David Dreyer, 3145 W. 4th Street, commented that when valuations drop taxes go up and when
valuations go up taxes go down and so that the dollar askings stay the same. He further commented
that the city never works to reduce expenses, like decreasing the number of department heads,to find
cost savings and to lower the levy rate.
Forest Dillavou, 1725 Huntington Road, explained that landlords experienced an increased fee when
the rental program was implemented and stated that raising any fee is a tax.
Vicki Bjortomt, 2303 W. 4th, explained that the city needs to have quality of life and that the library
needs to be accredited.
Todd Obadahl, 124 Amity Drive, commented on the tax rates since 2001 and he supports making
public safety the number one focus.
Wayne Nathem, 548 Cloverdale, commented that TIF Districts are causing budgetary problems for
the city and that some of the districts need to expire to let money flow to the general fund.
Dan Kelly, 255 Kenilworth Road, commented that the city should not look at closing a pool to save
funds.
Jim Chapman, 224 Bertch, commented on the number empty buildings in Waterloo.
John Sherbon, 1715 Robin Road, commented that all of the council members have great ideas but
that the city has kicked the can down the road for many years on making cuts to lower taxes.
Ivan Valtchev, 527 E. Park Avenue, explained that the way to move city forward is not necessarily
to cut taxes and that quality of life services are important to preserve.
Mayor Hart commented that each council member has reviewed in detail the financial accounting of
the proposed budgets and noted that when a comparison is made to the ten largest cities in the state,
many of those cities are in much greater debt that Waterloo.
146698 - Shimp/Amos
To recess for fifteen minutes at 8:25p.m. Voice vote-Ayes: Six. Motion carried.
146699 - Shimp/Amos to reconvene at 8:52 p.m. Voice vote-Ayes: Six. Motion carried.
146700 - Shimp/Amos to recess at 8:52 p.m. for fifteen minutes. Voice vote-Ayes: Six. Motion carried.
146701 - Juon/Morrissey to reconvene at 9:15 p.m. Voice vote-Ayes: Six. Motion carried.
146702 - Shimp/Klein
To lay on the table till noon tomorrow. Roll call vote-Ayes: Five.Nays: One (Morrissey).
Mrs. Juon questioned what would be accomplished by waiting until tomorrow.
Mrs. Klein commented that it is important to get it right and does not see what harm there would be
to table the item until tomorrow.
ADJOURNMENT
March 12, 2018 Page 10
146703 - Morrissey/Amos
that the Council adjourn at 9:19 p.m. Voice vote-Ayes: Six. Motion carried.
/ 1/ /
Kelley Fell le
City Cler