HomeMy WebLinkAboutMinutes-March 25, 2019 March 25, 2019
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, March, 25, 2019. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Feuss, Klein, Amos, Schmitt, and Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Kelley Felchle, City Clerk
145984 - Juon/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, March 25, 2019, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Seven. Motion carried.
145985 - Juon/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, March 18, 2019, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Seven. Motion carried.
Mr. Schmitt expressed that the previous week's minutes were inaccurate, stating that the minutes
state there were attachments to the board and commission applications while there were not.
Mayor Hart requested that it be noted that councilmembers had issues accessing the attachments to
the board and commission applications for last week's council meeting.
ORAL PRESENTATIONS
David Dryer, 3145 W. 4th Street, referring to the finance committee meeting, requested an overview
of a `Rapid Deployment Craft', questioned why purchasing a hose separate from a new fire truck is
required, requested an overview for portable restroom purchases, and questioned why an equipment
operator would attend a 'Flex color management workshop'
Mayor Hart explained that the equipment operator is cross-trained.
Pat Treloar, Chief of Fire Services, explained that a rapid deployment craft is an inflatable boat that
can be easily brought down to a waterway and that new fire truck purchases do not include hoses.
Paul Huting, Leisure Services Director,provided an overview of the portable restroom purchases.
Michelle Weidner, Chief Financial Officer, explained that Leisure Services is budgeting $2,500 to be
spent before June 30th, and $2,907 to be spent after June 30th.
John Sherbon, 1715 Robin Road, questioned if a driver would be ticketed while pulling forward past
the stop line in order to see if they could turn right on red.
Dan Trelka, Chief of Police, explained the only way to be ticketed while turning right on red is if
you are going over 14 miles per hour.
Mr. Morrissey explained that the council received an email showing the crumbling entrance to the
Waterloo Center for the Arts and asked that funds to repair the facility be included in the CIP.
Council received an email regarding the deplorable condition of the recycling site. He asked that
cameras be installed at these facilities to catch people littering. He further asked that council
members reconsider their vote to change meeting schedule for April as it is keeping him from
participating at a council meeting in person.
Mayor Hart explained that council can make strategic decisions about the future of their city
structure once a facilities plan is finished for city hall.
Noel Anderson, Community Planning and Development Director, explained that a multi-phased
repair project is planned and would address the specific area in question.
Mayor Hart expressed a desire to improve public facilities.
Mrs. Klein thanked Scott Jordan and his crew of volunteers for filling potholes.
March 25, 2019 Page 2
Mayor Hart announced that his secretary is retiring this week and commended her service to the city.
145986 - Juon/Schmitt
that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion
carried.
CONSENT AGENDA
145987 - Juon/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated March 25, 2019,
in the amount of$1,365,748.10, a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2019-158
2. Resolution approving Variance to Noise Ordinance request from Friends of Heal the Family,
hosting the 11th annual "Take Back the Community" event at Sullivan Park, August 17, 2019
from 11:00 a.m. to 4:00 p.m., including food, entertainment and live music, with use of a PA
system.
Resolution adopted and upon approval by Mayor assigned No. 2019-159
3. Resolution approving request from Alex Seavey, Event Manager of All Community Events,
to hold its Thanksgiving Day Turkey Trot 5K run event on November 28, 2019 from 8:30
a.m. to 10:00 a.m., traveling through city streets and bike trails, including street closures.
Resolution adopted and upon approval by Mayor assigned No. 2019-160
4. Resolution approving request to seek proposals for ambulance billing services.
Resolution adopted and upon approval by Mayor assigned No. 2019-161
5. Resolution approving specifications, bid document, etc., setting date of bid opening as April
11, 2019 and date of public hearing as April 15, 2019, for the purchase of one (1)trailer
mounted spray injection road repair machine, and authorize City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-162
6. Resolution approving specifications, bid document, etc., setting date of bid opening as April
11, 2019 and date of public hearing as April 15, 2019, for the purchase of one (1) trailer
mounted tank, and authorize City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-163
7. Resolution approving specifications, bid document, etc., setting date of bid opening as April
18, 2019 and date of public hearing as April 22, 2019, for the purchase of one (1)
new current year Skid-Steer Loader for Public Works Division, and authorize City Clerk to
publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-164
8. Resolution approving preliminary plans, specifications, form of contract, etc., setting the date
of bid opening as April 4, 2019 and date of public hearing as April 8, 2019, in conjunction
with asbestos abatement services at: 1420 Commercial Street, 1422 Commercial Street, 1426
March 25, 2019 Page 3
Commercial Street, 1430 Commercial Street, 1211 Sycamore Street, 328 W. 14th Street, 419
Lane Street, and 536 Dawson Street, and instructing City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-165
9. Resolution approving preliminary plans, specifications, form of contract, etc., re-setting date
of bid opening as April 4, 2019 and date of public hearing as April 8, 2019, in conjunction
with demolition services at: 1420 Commercial Street, 1422 Commercial Street, 1426
Commercial Street, 1430 Commercial Street, 1211 Sycamore Street, 328 W. 14th Street, 419
Lane Street, and 536 Dawson Street, and instructing City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-166
10. Resolution approving preliminary plans, specifications, form of contract, etc., re-setting date
of bid opening as April 4, 2019 and date of public hearing as April 8, 2019, in conjunction
with demolition services at: 1100 Grant Avenue, 800 W. 2nd Street, 1131 Bertch Street, 614
W. 7th Street, 623 W. 2nd Street, 3126 Franklin Street, 706 W. Park Avenue, 322 Crescent
Place, and 326 Crescent Place, and instructing City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-167
11. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of
bid opening as April 11, 2019 and date of public hearing as April 15, 2019, for the FY 2019
Sidewalk&Trail Repair Program- Zone 9, Contract No. 969, and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2019-168
b. Motion to approve the following:
1• Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Jeremiah Luck, Flexi-Color Chicago, IL May 8-10, $1,020
Equipment Operator Management Workshop 2019
b. Investigators Lippert Kidnapping/Sexual Denver, CO March 10-13, $2,074.34
and Zubak Assault Investigations 2019
2. Approved Beer, Liquor, and Wine Applications
Name &Address of Business Class New or Expiration Includes
Renewal Date Sunday
a. Amigo Mexican Restaurant, C Liquor Renewal 2/29/2020 x
1415 E. San Marnan Drive w/Outdoor Service
b. Cedar Valley Golf Center, Special C Liquor Renewal 2/29/2020 x
1850 W. Ridgeway Avenue w/Outdoor Service
c. Cork's Grocery, 1956 C Beer Renewal 4/30/2020 x
Lafayette Street
d. Placita, 322 W. 4th Street C Liquor New 1/15/2020 x
e. Red Carpet Golf, 1409 C Liquor Renewal 4/4/2020 x
Newell Street w/Outdoor Service
f. Sycamore Convenience, 617- B Wine/C Beer/E Renewal 3/11/2020 x
619 Sycamore Street Liquor
Roll call vote-Ayes: Seven. Motion carried.
PUBLIC HEARINGS
145988 - Schmitt/Amos
March 25, 2019 Page 4
that proof of publication of notice of public hearing on request by A-Line ALO, LLC for a site plan
amendment to the "M-2, P" Planned Industrial District to allow for the construction of a 12,800
square foot airport hangar, located southwest of 2814 Betsworth Drive, as published in the Waterloo
Courier on March 15, 2019, be received and placed on file. Voice vote-Ayes: Seven. Motion
carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
145989 - Schmitt/Amos
that the hearing be closed and recommendation of approval of the Planning, Programming and
Zoning Commission, be received and placed on file. Voice vote-Ayes: Seven. Motion carried.
145990 - Schmitt/Amos
that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending the Official Zoning Map referred to in Section 10-4-4 to approve a request by A-Line
ALO, LLC for a site plan amendment to the "M-2, P" Planned Industrial District to allow for the
construction of a 12,800 square foot airport hangar, located southwest of 2814 Betsworth Drive", be
received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion
carried.
Mr. Schmitt explained that he had a conversation with the one of the other tenants near the proposed
building who expressed concern over spacing, and questioned the lack of communication to current
landlords and airport employees about this project.
Keith Kaspari, Director of Aviation, explained that he understood the concerns, but that the spacing
looked good, and that the project is moving along quickly.
Alex Bower, Fehr Graham Engineering, explained that the first step they took was to get feedback
from the FAA for wing space. Based on their input, diagrams were drawn and if another party feels
they need more distance they can add those accommodations.
Mrs. Juon questioned if there was an issue of timeliness.
Noel Anderson explained that that a lease and development agreement will be coming to council in
the future and passing the ordinance over three weeks would be appropriate.
Alex Bower explained that the templates can be reviewed over the next few weeks.
Mr. Amos questioned if the tenant in question would be satisfied with the spacing or if they would
just not want the hangar constructed.
Keith Kaspari, Director of Aviation, stated that the hangar being constructed would be beneficial to
the tenant.
Mr. Schmitt expressed a need for a wing tip analysis condition in order to be able to work on the
agreement after a first approval without having to throw it out.
145991 - Juon/Schmitt
To amend by adding the phrase "Subject to acceptance of an aircraft wingtip clearance"to the
ordinance. Roll call vote-Ayes: Seven. Motion carried.
145992 - Schmitt/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Zero. Nays: Seven (Jacobs, Morrissey, Feuss, Klein, Amos,
Schmitt, and Juon). Motion failed.
145993 - Amos/Schmitt
March 25, 2019 Page 5
that proof of publication of notice of public hearing on FY 19/20 Complaint Mowing with
Complaint Snow Removal Contract, as published in the Waterloo Courier on March 11, 2019, be
received and placed on file. Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
145994 - Amos/Schmitt
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
145995 - Amos/Schmitt
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-169
145996 - Amos/Schmitt
that"Resolution ordering to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-170
145997 - Amos/Schmitt
Motion to receive and file and instruct City Clerk to read bids and refer to Code Enforcement for
review.
Estimate: $50,000
Bidder Bid Security Bid Amount
Option A - $1,147.50
Option B - $1,095.50
B & B Lawn Care, Inc. 5% Check Option C - $125.00
Waterloo, IA Option D - $75.00
Option E - $150.00
Voice vote-Ayes: Seven. Motion carried.
RESOLUTIONS
145998 - Schmitt/Amos
that "Resolution approving the Memorandum of Understanding with INRCOG for the writing,
preparation, and submittal of the Iowa Department of Transportation R.I.S.E. grant for
improvements on Newell Street, and authorize the Mayor and City Clerk to execute said document",
be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-171
145999 - Schmitt/Amos
that "Resolution approving and authorizing a form of Loan and Disbursement Agreement by and
between the City of Waterloo, Iowa and the Iowa Finance Authority, and authorizing and providing
for the issuance and securing the payment of $2,077,000 Taxable Sewer Revenue Capital Loan
Notes, Series 2019, of the City of Waterloo, Iowa, under the provisions of the Code of Iowa, and
providing for a method of payment of said Notes and authorize the Mayor and City Clerk to execute
said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-172
146000 - Klein/Amos
March 25, 2019 Page 6
that "Resolution approving a Professional Services Agreement with MSA Professional Services, Inc.
of Cedar Rapids, Iowa in an amount not exceed $94,623, in conjunction with the traffic study of
Ridgeway Avenue from Kimball Avenue to US 63, and authorize the Mayor to execute said
document", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Todd Obadal, 124 Amity Drive, explained that he believes it is obvious that Ridgeway Avenue
needs to be a four-lane road. He believes emergency response time will be impacted. He questioned
if it is sufficient to have one day of data collection and suggested having three days.
Sandie Greco, Traffic Operation Supervisor, explained that traffic safety is included in the study and
multiple days of data collection will take place.
David Dryer, 3145 W. 4th Street, questioned why another study is being conducted and questioned
why the council spends money before public input is requested.
Sandie Greco explained that they are looking at the road as they were approached by the DOT to do
the study and get a recommendation. There will be future opportunities for public input.
John Sherbon, 1715 Robin Road, questioned how many accidents have occurred between Kimball
and Ansborough on Ridgeway.
Mr. Schmitt commented that he received an email questioning the thought process for the project.
Sandie Greco explained that this money is a combination of GO bond money, SWAP Money, a DOT
Grant, and federal funds. She explained that this is a big traffic safety study that will take into
account the commercial growth on Ridgeway Avenue.
Mr. Schmitt commented that it does not make sense to him to spend any money to make Ridgeway
Avenue a three lane road. He further questioned the number of accidents that occur on this section
of road.
Pat Treloar stated that he was not aware of any serious wrecks in that area but that they of course
have minor vehicle accidents there.
Mayor Hart questioned if the study would be able to tell council the best option for the future of this
road.
Sandie Greco explained that the recommendation will come back to council for input and that the
recommendation may come back as keeping a four-lane road.
Jim Chapman, 224 Bertch, stated that he drives on Ridgeway Avenue daily and has seldom seen
accidents or cyclists on it.
Mr. Jacobs commented that he believes that the city should have a professional study conducted
because he has concern for the large amount of children walking on Ridgeway.
Forrest Dillavou, 1725 Huntington Road, commented that every penny of this money is taxpayer
money and that the city has studied the road many times.
Mr. Feuss questioned when work would begin on this project.
Sandie Greco explained that the study would start potentially in April, and that after the
recommendations are brought back, the construction would begin around next fall when the grant
money would be available.
Mr. Feuss asked for clarification on if they were looking into changing it to anywhere from three to
five lanes.
Sandie Greco explained that they were looking into making it five lanes as well.
Mrs. Juon commented that she used to live near Ridgeway and would avoid the street because it is a
very narrow four lanes that routinely caused accidents. She further questioned if the road has been
studied in the past.
March 25, 2019 Page 7
Sandie Greco explained that the intersection of Prospect Blvd. and Ridgeway Avenue was studied
for a signalized intersection.
Mr. Schmitt questioned where the idea of three lanes came up with.
Sandie Greco explained that it was a recommendation from the DOT.
Resolution adopted and upon approval by Mayor assigned No. 2019-173
146001 - Klein/Amos
that "Resolution approving Lease Agreement with Silver Eagle Harley Davidson for two (2) Harley
Davidson police motorcycles for a twelve (12) month period at a cost of$166.67 per motorcycle, per
month, for a total amount of $4000, and authorize the Mayor and City Clerk to execute said
document", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-174
OTHER COUNCIL BUSINESS
146002 - Amos/Schmitt
that change orders No. 10 and 11 for a net increase of$4,254, in conjunction with the FY 2018 Post
Building Project, constructed at the City of Waterloo Yard Waste Site, and authorize the Mayor and
City Clerk to execute said document, be received, placed on file and approved. Voice vote-Ayes:
Six. Nays: One (Schmitt). Motion carried.
Sandie Greco provided an overview of the change order.
Forrest Dillavou, 1715 Robin Road, commented that it appears that the pole building was built in a
swamp and that the city uses change orders to cover up mistakes.
146003 - Juon/Feuss
that the council adjourn to Executive Session at 6:28 p.m. Roll call vote-Ayes: Seven. Motion
carried.
City Attorney Dave Zellhoefer stated that discussion of collective bargaining is an approved topic of
Executive Session pursuant to Iowa Code Section § 20.17(3).
EXECUTIVE SESSION
146004 - Morrissey/Klein
that the council adjourn Executive Session at 7:20 p.m. Voice vote-Ayes: Seven. Motion carried.
ADJOURNMENT
146005 - Morrissey/Klein
that the Council adjourn at 7:20 p.m. Voice vote-Ayes: Seven. Motion carried.
414.416 A
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City Cler