HomeMy WebLinkAboutCouncil Packet - 4/22/2019Council Work Session
April22, 2019
Time indicated below
Harold E. Getty Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
4:40 p.m. Discussion of hiring process and timeline for a new City Attorney.
Submitted By: Mayor Quentin Hart
Approx. Review of amended Council member pay ordinance.
4:50 p.m.
Submitted By: Margaret Klein, Ward 1 Council member
ADJOURNMENT
Kelley F elchle
City Clerk
CITY OF WATERLOO
Council Communication
Discussion of hiring process and timeline for a new City Attorney.
City Council Meeting: 4/22/2019
Prepared: 4/15/2019
REVIEWERS:
Department Reviewer Action Date
IN/L'..tyor Office Felehle, Approved. 4/15/2019 3:58 :PM
ATTACHMENTS:
Description Type
.P.roposed process and timeline Backup „Material
()Jrrent job description .Backup
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Discussion of hiring process and timeline for a new City Attorney.
Submitted By: Mayor Quentin Hart
City Attorney Hiring Process and Timeline
I. Proposed Hiring Process
1. Work Session with Council -April 22, 2019
• Review draft job description
• Review proposed hiring timeline (Section 2)
• Discuss process and candidate -scoring grid based on council's desired applicant
qualifications
2. Applicant Screening Process
• Create a candidate -scoring grid based on council's desired applicant qualification
suggestions
• Job applications due to Human Resources by May 17, 2019 for review and scoring.
• Initial interviews with council in executive session.
• Select finalists for second interview with council.
• Council conducts second interviews in executive session, completes candidate score
sheet, and discuss selection.
• Appoint at August 5, 2019 council meeting.
II. Draft Hiring Timeline
• Work session- April 22, 2019
• Desired Council Candidate Qualifications due to City Clerk by April 26, 2019
• Post job no later than April 30, 2019.
• Applications due by May 21, 2019.
• Complete first round interviews with hiring committee or by June 7, 2019
• Complete second round interviews with council by June 21, 2019
• Select candidate by July 5, 2019
• Appoint candidate at August 5, 2019 council meeting
DEPARTMENT
SALARY
FL SA
CIVIL SERVICE
BARGAINING UNIT
CITY ATTORNEY
CITY ATTORNEY'S OFFICE
EXEMPT
NOT INCLUDED
NON -BARGAINING
GENERAL STATEMENT OF DUTIES
Responsible for providing professional legal advice and ensuring professional representation for City departments
and employees in civil and criminal cases. The work is performed under the general direction of the Mayor but
considerable leeway is granted for the exercise of independent judgment and initiative. Supervises legal assistant
employee and Code Enforcement.
EXAMPLES OF ESSENTIAL FUNCTIONS
(Illustrative Only)
These functions are considered essential for
successful performance in this job classification.
1. Represents the City of Waterloo in the areas
of civil litigation, civil rights complaints,
employee grievance issues and related court
cases.
2. Prosecutes criminal and traffic cases as
necessary.
3. Provides legal advice, counsel and course of
action recommendations to City departments
on a variety of issues.
4. Represents the City in pretrial conferences,
including research and negotiation with all
involved parties.
5. Prepares cases for trial, examining law and
evidence.
6. Prepares and interviews witnesses presenting
evidence for the City to ascertain that
evidence is complete and will be well
presented.
7. Studies City, State, Federal and general
municipal law for information and precedents
having a bearing on City legal problems.
8. Provides legal advice, opinions and training
to City Council, City officials, City boards,
standing committees, commissions and other
City agencies, and attends meetings of those
bodies. Some meetings are held during the
evening or on the weekend.
9. Researches, prepares and compiles proposed
ordinances and resolutions and amendments
to existing ordinances.
10. Conducts yearly evaluation of legal secretary.
11. Keeps City staff fully and accurately
informed concerning work progress,
including present and potential work
problems and suggestions for new or
improved ways of addressing such problems.
12. Responds to citizens' questions, complaints
and comments in a courteous, respectful,
timely and appropriate manner.
13. Communicates and coordinates regularly
with appropriate others to maximize the
effectiveness and efficiency of
interdepartmental operations and activities.
14. Prepares, reviews and approves contracts,
leases and other documents for City
activities, programs and real property.
15. Makes presentations and conducts training
for City departments regarding sexual
harassment or other legal issues, as requested.
16. Attends City Council, department head,
budget and other meetings as requested by
Mayor.
17. May assist with union negotiations.
18. Compiles reports, performs data entry and
completes forms on personal computer using
the applicable software.
19. Maintains effective communication with City
Clerk, Police Department, County Attorney's
Office, elected officials and other City
departments.
20. Works independently and with others with
limited supervision.
21. Attends work regularly at the designated
place and time.
22. Performs all work duties and activities in
accordance with City and Attorney's Office
policies, procedures and safety rules.
23. Performs any other related duties as
requested or assigned.
REQUIRED KNOWLEDGE & ABILITIES
1. Thorough knowledge of the following:
a. civil and criminal law;
b. principles, practices, methods,
materials and references utilized in
legal research;
c. legal practices and procedures;
d. municipal law, torts, contracts, civil
rights, administrative processes and
real property law;
e. appellate practices and procedures;
f. local and State misdemeanor laws
and procedures;
State and Federal statutes and
regulations pertaining to municipal
government.
g.
2. Ability to negotiate and persuade individuals
and groups.
3. Ability to present routine and complex issues.
4. Ability to communicate effectively, orally
and in writing, using technical and non-
technical language.
5. Ability to understand and follow oral and
written policies, procedures and instructions.
6. Ability to prepare and present accurate and
reliable reports containing findings and
recommendations.
7. Personal computer skills and ability to learn
related software applications, enter and
retrieve information on a computer, develop
computer-generated reports and update
records.
8. Ability to use logical and creative thought
processes to develop solutions according to
written specifications and oral instructions.
9. Ability to perform a variety of duties and
responsibilities accurately under pressure or
time -sensitive deadlines.
10. Ability and willingness to quickly learn skills
and knowledge brought about by rapidly
changing information and technology.
11. Ability to perform assigned tasks with
integrity, ingenuity and inventiveness.
12. Ability to supervise, direct, monitor and
review staff.
13. Ability to respond to questions from the
media, elected officials and the general
public tactfully and in a clear, concise and
easily understandable manner.
14. Ability to maintain effective working
relationships with elected officials, other City
employees, the City Attorney, County
Attorney's Office and other local attorneys.
15. Ability to work with people from a broad
variety of social, economic, racial, ethnic and
educational backgrounds.
ACCEPTABLE EXPERIENCE & TRAINING
1. Juris Doctorate from an accredited college or
university with minimum one year
professional legal experience.
2. Licensed to practice law in the State of Iowa.
3. Personal computer skills and experience
using Internet for research purposes.
4. Municipal or county government experience
preferred, but not required.
ESSENTIAL PHYSICAL ABILITIES
The following physical abilities are required with or
without accommodation.
1. Sufficient clarity of speech and hearing that
permits the employee to communicate
effectively with other employees, elected
officials and when appearing in court.
2. Sufficient personal mobility that permits the
employee to operate a passenger vehicle
safely, move from one City department or
facility to another, attend court and attend
meetings at non -City facilities.
3. Sufficient vision that permits the employee to
operate a personal computer and observe a
variety of written material in electronic and
hard copy form.
4. Sufficient manual dexterity to operate a
computer, handle files and large books and
perform other administrative responsibilities.
MISCELLANEOUS
1. The City of Waterloo will conduct a
background investigation including
employment and criminal history checks on
any applicant being considered for this
position.
2. If driving a City vehicle must have Iowa
Driver's License and good driving record
based on City of Waterloo insurability
criteria.
WORK SCHEDULE
Generally 8:00 a.m. to 5:00 p.m. Monday through
Friday with one hour unpaid lunch. If part time
status, schedule will be determined based on City
needs. Must also be available outside these
days/hours for department or City activities or
related meetings that require the attendance of the
Assistant City Attorney.
CITY OF WATERLOO
Council Communication
Review of amended Council member pay ordinance.
City Council Meeting: 4/22/2019
Prepared: 4/15/2019
REVIEWERS:
Department Reviewer Action Date
CAA Office Felchle, Approved 4/15/2019 4:00 PM
ATTACHMENTS:
Description Type
• Ordinance Setting Compensation N11.1 4785 Backup Material
• Ordinance Setting Cliompensation No. 3034 B ackup Material
D Ordinanee aS proposed Bielcup
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Review of amended Council member pay ordinance.
Submitted By: Margaret Klein, Ward 1 Council member
This Ordinance prepared by Nancy Eckert, City Clerk, 715 Mulberry
Street, Waterloo, Iowa.
ORDINANCE NO. 4785
AN ORDINANCE FIXING THE COMPENSATION OF
MAYOR AND COUNCIL MEMBERS OF THE CITY OF
WATERLOO, IOWA, AND RESCINDING ORDINANCE NO.
4750 AND ORDINANCE NO. 4054.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WATERLOO,
IOWA, as follows:
1. The Mayor of the City of Waterloo, Iowa, shall receive
an annual salary of Sixty -Six Thousand Dollars ($66,000.00) for
the calendar year beginning January 1, 2006 and an annual salary
adjustment each subsequent July 1 thereafter, starting July 1,
2006, equal to the percentage change in the Consumer Price Index
for Urban Wage Earners and Clerical Works (CPI -W), current
series, U.S. All Items, as determined by comparing the December
index for the year just ended with the December index for the
calendar year preceding it.
2. Each member of the Council of the City of Waterloo,
Iowa, shall receive an annual salary of Seven Thousand Dollars
($7,000.00) for the calendar year beginning January 1, 2006 and
an annual salary adjustment each subsequent July 1 thereafter,
starting July 1, 2006, equal to the percentage change in the
Consumer Price Index for Urban Wage Earners and Clerical Workers
(CPI -W), current series, U.S. All Items, as determined by
comparing the December index for the year just ended with the
December index for the calendar year preceding it.
3. In the event that there is no percentage change
increase as described in paragraphs 1 and 2 above in any given
year, then the salary of the Mayor and the salary of each member
of the Council shall not be increased in any such year.
BE IT FURTHER RESOLVED that Ordinance No. 4750 and
Ordinance No. 4054 be, and the same, hereby repealed in their
entirety.
INTRODUCED:
PASSED 1ST CONSIDERATION:
PASSED 2ND CONSIDERATION:
PASSED 3RD CONSIDERATION:
September 19, 2005
September 19, 2005
September 26, 2005
September 26, 2005
PASSED AND ADOPTED by the City Council of the City of
Waterloo, Iowa, on the 26th day of September, 2005, and approved
by the Mayor on the 28th day of September, 2005.
Ordinance No. 4785
Page 2
CERTIFICATE
I, Nancy Eckert, City Clerk of the City of Waterloo, Iowa,
do hereby certify that the preceding is a true and complete copy
of Ordinance No. 4785, as passed and adopted by the Council of
the City of Waterloo, Iowa, on the 26th day of September, 2005.
Witness my hand and seal of office this 28th day of
September, 2005.
SEAL Nancy Eckert, CMC
City Clerk
ORDINANCE NO. 4054
AN ORDINANCE FIXING THE COMPENSATION OF MAYOR
AND COUNCIL MEMBERS OF THE CITY OF WATERLOO,
IOWA, AND REPEALING ORDINANCE NO. 3966 AND
ORDINANCE NO. 3965.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
as follows:
Section 1. The Mayor of the City of Waterloo, Iowa, shall
receive an annual salary of Fifty-five Thousand Dollars ($55,000)
for the calendar year beginning January 1, 1996 and an annual
salary adjustment equal to that provided to all other exempt
employees for each subsequent year thereafter.
Section 2. The Council of the City of Waterloo, Iowa, shall
receive an annual salary equal to ten percent (10%) of the Mayor's
salary beginning with calendar year January 1, 1996.
Section 3. That Ordinance No. 3966 and Ordinance No. 3965 are
hereby repealed.
INTRODUCED:
PASSED 1ST CONSIDERATION:
PASSED 2ND CONSIDERATION:
PASSED 3RD CONSIDERATION:
November 21, 1994
November 21, 1994
November 21, 1994
November 21, 1994
PASSED AND ADOPTED by the City Council of the City of
Waterloo, Iowa, on the 21st day of November, 1994, and approved by
the Mayor on the 23rd day of November, 1994.
ATTEST:
CERTIFICATE
1, Susan Fangman, City Clerk of the City of Waterloo, Iowa, do
hereby certify that the preceding is a true and complete copy of
Ordinance No. 4054, as passed and adopted by the Council of the
City of Waterloo, Iowa, on the 21st day of November, 1994.
Witness my hand and seal of office this 23rd day of November,
1994.
an Fangman, Ci
Misc
BLACK HAWK COUNTY IOWA:SS
Filed for record Jan 11 1995,
at 12:30 P M, and recorded in
Misc Book 314
Page 106
vAAM
FEE 1-5.00 /
City of Waterloo
Recorder
Deputy
'ORM I 1 T.
STATE OF IOWA,
!Hack Hawk County
D'Arm 01 0
I do solemnly swear that the annexed copy of legal City of Waterloo
Ordinance #4054 — Mayor's Salary
notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in
Waterloo, Black Hawk County, Iowa, once commencing on the 21 s t
day of December
19 94 in the name of
said newspaper, and that the annexed rate of advertised is the regular legal rate of said
newspaper, and that the following is a correct bill for publishing said notice.
Printer's Bill $ 12. 88
3
Signed
Subscribed and sworn to before me this ae, / day of
Ota--yvja4
Received of
A.D., 19
Notary Public
the sum of
in full for publication of the above notice.
Dollars
ORDINANCE NO. XXXX
AN ORDINANCE AMENDING THE CITY OF WATERLOO
CODE OF ORDINANCES BY CREATING A NEW TITLE 1,
CHAPTER 4, SECTION 5 COMPENSATION OF MAYOR AND
COUNCIL MEMBERSFIXING-4HE COMPENSATION OF
MAYOR AND COUNC RS OF
, AND RESCINDING ORDINANCE NO.
44785.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, as
follows:
1-4-5: COMPENSATION OF MAYOR AND COUNCIL MEMBERS:
A. 4—The Mayor �:� ��,�, shall receive an annual salary of Sixty Six
Thousand Dollars (566,000.00) eighty-seven thousand four hundred forty-five dollars and forty-
nine cents ($87,445.49) for the calendar year beginning January 1, 2006 2020 and an annual
salary adjustment each subsequent July 1 thereafter, starting July 1, 2020, equal to the
percentage change in the Consumer Price Index for Urban Wage Earners and Clerical Works
(CPI -W), current series, U.S. All Items, as determined by comparing the December index for the
year just ended with the December index for the calendar year preceding it. In the event there is
not a percentage change increase in any given year, then the salary of the Mayor shall not be
increased in any such year.
B. 2. Each Council member : the City of Waterloo, Iowa, shall receive
an annual salary of Seven Thousand Dollars ($7,000.00) nine thousand two hundred seventy-two
dollars and twenty-two cents ($9, 272.22) for the calendar year beginning January 1, 2006 2020.
Any Council member salary increase shall be recommended and discussed at the same time as
the annual budget is set and made effective in accordance with Iowa Code § 372.13(8).
fnnual sala
percentage-4taage i
nt se
cding it.
BE IT FURTHER RESOLVED as follows:
1. IThat Ordinance No.
repealed in is hereby repealed.
/0514785
2. That this ordinance shall become effective on January 1, 2020.
INTRODUCED:
PASSED 1ST CONSIDERATION:
PASSED 2ND CONSIDERATION:
, 2019
, 2019
, 2019
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