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Home My WebLink AboutCouncil Packet - 5/6/2019FINANCE COMMITTEE May 6, 2019 5:10 PM Harold E. Getty Council Chambers Members Chairperson Sharon Juon Vice Chairperson Bruce Jacobs Patrick Morrissey Roll Call: Approval of Agenda Approval of Minutes Minutes of April 22, 2019, as proposed. TRAVEL REQUESTS 1. Abraham Funchess, Executive Director; Rebecca Johnson, HR Specialist; Shelly Burch, Adm. Secretary Class/Meeting: Equal Employment Opportunity Commission/Federal Employment Partnership Agency C o nferenc e Destination: San Diego, CA Dates: June 17-21, 2019 Amount not to exceed: $5,685 2. Sgt. Gehrke Class/Meeting: Covert Track Training Destination: Aurora, IL Dates: May 1-2, 2019 Amount not to exceed: $373 3. Keith Kaspari, Airport Director (AMENDED) Class/Meeting: Spring 2019, Meeting of the Iowa Public Airports Association Destination: Sioux City, IA Dates: April 16-18, 2019 Amount not to exceed: $405.76 4. Steve Hoambrecker, Waste Management Service Director Class/Meeting: Iowa Water Environment Association Annual C o nferenc e Destination: Altoona, IA Dates: June 4-6, 2019 Amount not to exceed: $680 5. Tina Schellhorn, Electrical Foreman and Kelby Haynes, Electrician Class/Meeting: Mobile Crane Operator Certification and Examination C las s Destination: Ankeny, IA Dates: June 10-14, 2019 Amount not to exceed: $2,990 6. Mayor Quentin Hart and Michelle Weidner, CFO Class/Meeting: Meet with Moody's Investor Services Destination: Chicago, IL Dates: May 9-10, 2019 Amount not to exceed: $1,065 Page 1 of 83 PRE -AUTHORIZATION TO EXPEND OVER $1,000.00 7. Building Maintenance Amount and Estimated S /H : $9,910 Exp end iture : Replace air conditioning system for Veteran's Memorial Hall. 8. Cultural & Arts Amount and Estimated S/H: $1,584 Expenditure: (24) chairs for meetings and events. 9. Garage Amount and Estimated S/H: $8,639.41 Expenditure: Cab control box, I/O box and accessories for Curbtender Garbage Truck #102. 10. Garage Amount and Estimated S/H: $3,206.32 + $200 S/H Expenditure: Turbocharger and cores for Leisure Services Ariel Truck #410308. 11. Leisure Services Amount and Estimated S/H: NTE $16,730 Exp end iture : Design, construction and demolition plans related to the rep lac ement of the Gates Park Golf Course maintenance building and the demolition of existing building. 12. Leisure Services Amount and Estimated S/H: NTE $4,600 Expenditure: Replace clutch and related components on the chipper. 13. MIS Amount and Estimated S/H: $3,363.75 Expenditure: Fiber connection into Fire Station 2. 14. MIS Amount and Estimated S/H: $1,844.84 Expenditure: (2) license renewals for Adobe Creative Cloud. 15. Planning & Zoning Amount and Estimated S/H: $3,200 Expenditure: Appraisals of 2920 Bedard Drive, former Bridge Street and land adjacent to 3070 W. Airline Highway. 16. Police Amount and Estimated S /H : $1,620 Expenditure: Replace Canon DR -M1060 paper scanner for the records section of the Police Department. 17. Sanitation Amount and Estimated S/H: $43,125 + $3,340.26 S/H Page 2 of 83 Expenditure: (300) large green 96 -gallon, (300) large blue 96 -gallon and (300) medium 64 -gallon carts. 18. Sanitation Amount and Estimated S/H: $16,345.58 Expenditure: Hydraulic clutch and hardware. 19. Sewer Amount and Estimated S/H: $31,963 + $674 S/H Expenditure: Waste activated sludge pump for waste activated sludge building. 20. Traffic Amount and Estimated S/H: $18,147.24 Expenditure: (12) Millerbemd street light poles with 8 foot arm and hardware. 21. Traffic Amount and Estimated S/H: $19,750 Expenditure: AS C rotating siren, cabinet and hardware for defective siren located at 3159 Logan Avenue. BUDGET LINE ITEMS TO BE AMENDED 22. Approve the project budget amendment for the Tri -County forfeitures project to budget to spend additional revenue received in the amount of $45,000, as submitted by the Police Department. 23. Approve the budget amendment for the Housing Authority for Ridgeway Towers, including the use of $2,000 in fund balance previously authorized to be used for pest control services, as submitted by the Housing Authority. 24. Approve the budget amendment for the Housing Authority for the Voucher Choice program, including the use of $8,670 in contingency funds for various expense increases, as submitted by the Housing Authority. 25. Approve the budget amendment for the Leisure Services General Sports Improvement project to use donations received in prior years in the amount of $6,605.79 in the current fiscal year, as submitted by Leisure Services. 26. Approve the budget amendment for the Sewer Fund to use additional interest revenue earned in the current fiscal year in the amount of $55,000 for various expense increases, as submitted by Waste Management Services. 27. Approve the project budget amendment for the demolition of 536 Dawson Street, partially funded with insurance proceeds in the amount of $10,000, as submitted by Planning. 28. Approve the budget amendment for Young Arena to budget to use additional revenue received in the amount of $12,000 and to request the use of general fund balance in the amount of $27,000 to fund various additional expenses, as submitted by Leisure Services. Page 3 of 83 BILLS PAYMENT 29. May 6, 2019. ADJOURNMENT Kelley F elchle City Clerk Page 4 of 83 CITY OF WATERLOO Council Communication Minutes of April 22, 2019, as proposed. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date v Clerk : 0 lac I hg .� , N any Approvc 5/1 201 1):0 PM Page 5 of 83 CITY OF WATERLOO Council Communication Abraham Funchess, Executive Director; Rebecca Johnson, HR Specialist; Shelly Burch, Adm. Secretary City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date v u.mrm�.m..a.n R m:g �m ins I I m g y Approve n 5/1/20 ,,,,,,, :49 P . ATTACHMENTS: Description Depart m ent . 4 sts Type ck:u t rial Page 6 of 83 1h' TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND OSITION(S): Abraham L. Funchess, Jr., Ex. Director; Rebecca Johnson, HR Specialist; Shelly Burch, Adm, Secretary DATE: April 9, 2019 NAME OF CLASS / MEETING: EEOC FEPA Conference (Equal Employment Opportunity Commission, Federal Employment Partnership Agency Conference) DEPARTURE DATE: June 17, 2019 1"1 URPOSE OF TRAVEL: FINANCE bEPT. STAFF ONLY a) #027 2' 1:01, lei() LINE ITEM USEb FY #1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 9 oPY epartment DESTINATION: San Diego, CA DEPARTURE POINT IF NOT WATERLOO: Waterloo RETURN DATE: June 21, 2019 DATE(S) OF MEETING: June 18 20, 2019 To attend the EEOC FEPA Conference required by our EEOC contract. (Equal Employment Opportunity Commission Federal Employment Partnership Agency) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE YES X COST NO AIRFARE DEPARTING FROM: ESTIMATE OF COST: $2400 PRIVATE VEHICLE LODGI G $80 TAXI $600 MEALS $25 PARKING $0 REGISTRATION $2400 AIRFARE N/A MILEAGE/FUEL $180 Luggage MISC/TOLLS TOTAL FOR ALL: 5685.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AN IS NECE ARYANBENEFICIAL TO THE CITY OF WA/RLOO 11' ENT HEAD BUDGET LINE ITEM: 010-27-2505-1346 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO 1895.00 TOTAL: PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE KAShared GoodiesTorms\Travel Request Form January 2010 Page 7 of 83 Enclosure I 2019 EEOC-FEPA NATIONAL ANNUAL TRAINING LOCATION: Omni San Diego Hotel 675 L Street San Diego, CA 92101 TRAINING DATES AND TIMES: Tuesday, June 18, 2019 Wednesday, June 19, 2019 Thursday, June 20, 2019 HOTEL RESERVATIONS: 8:30 a.m. — 5:30 p.m. 8:30 a.m. — 5:30 p.m. 8:30 a.m. — 12:30 p.m. We have reserved a block of rooms at the Omni San Diego Hotel for attendees. Please book your room directly with the hotel as soon as possible to ensure you receive the group rate of $174.00. To receive the group rate, please book online by using the following link: htt s: www.omnihotels.com/hotels/san-diego/meetingsfeeoc-o6162019 When you reach the link provided above, please enter your arrival and departure information as well as additional details related to your room needs and click on the "Check Availability" button to proceed with the hotel room reservation process. We request that you make your reservation through the dedicated link provided above as this will greatly assist us in managing the room block. Please note that in addition to reserving your hotel room via the link provided above, you will also need to complete, and return to us, the 2019 EEOC --FPA National Annual Training Registration Form (attached herewith as "Enclosure 2"). Please complete one Registration Form for each FPA attendee and do not list multiple attendees on one form, Submit the completed registration form(s) to James Yao at your earliest convenience but no later than May 17, 2019. If you have received the registration form electronically, you may type your information directly into the finable PDF document, save your completed registration form as a new file, and email the file as an attachment to Jarnes.Yaopeeo .go . Alternatively, you may also complete the form by hand, scan the completed form and email it as an attachment as well. It is preferred that you email your completed registration form; however, you may also fax your completed registration form to (202) 663-7190. We will use the information contained in your registration form to finalize training plans, prepare materials, and ensure that you receive the best possible support during the training. Page 8 of 83 Cheek -in time at the hotel is 3: o p.m. on the day of arrival and checkout is by 12:00 p.m. on the day of departure. The rate is $174 per night plus tax (12.72%). All reservations must be guaranteed by a valid major credit card. If you need to cancel your reservation please do so as soon as possible. Per the Omni Hotel's cancellation policy, any reseration not cancelled 72 hours prior to arrival will be subject to a room and tax cancellation fee of two nights room rate, plus taxes. In addition, the Omni Hotel has an "Early Departure Fee" policy, which means that if a guest checks out prior the reserved checkout date, the hotel will add an early departure fee in the amount equal to one night room and tax to that guest's individual account. Guests wishing to avoid an early departure fee should advise the Omni hotel at or before check-in of any change in planned length of stay. SPECIAL ACCOMMODATIONS: Please make all requests for special lodging accommodations at the time that you reserve your room through the hotel reservation process. However, you should also advise us regarding your request for special accommodation by indicating what type of accommodation is required on your registration form that you are completing. We will use this information to ensure that we address your requirements when preparing materials and presentations for the training. It will also enable us to follow-up with the hotel to ensure that special accommodations are addressed. TRANSPORTATION: The Omni San Diego Hotel is located about 4 miles south of San Diego International Airport (SAN). The Omni does not provide shuttle service to/from the airport to the hotel. A one-way taxi fare from the airport to the hotel is estimated to be about $25. Other forms of public or shared ground transortation from the airport to the San Diego downtown area are also available. All attendees are responsible for arranging their own ground transportation to and from the airport. For more information . on the types of ground transportation available from the San Diego International Airport please visit their official website at: htps://www.san.org/to-frorn Page 9 of 83 Enclosure 2 2019 EEOC FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE MP T ONE FORM PER ATTENDEE NAME: Rebecca Johnson (Please complete exactly as you would like your name to appear in materials.) TITLE: Human Rights Specialist (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA EEOC OFFICE: Waterloo Commission ion on Human Rights Waterloo Commission on Human Rights OFFICE STREET ADDRESS: 620 Mulberry Street CITY:Waterloo STATE: 11 ZIP CODE: 50703 TELEPHONE NO: ( 319 ) 291-4441 FAx NO: ( 319 )291-4295 E-MAIL: rebecca.johnson@waterloo-ia.org ARRIVAL DATE: 6117119 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819900 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember, you must let the hotel know about any special accommodations at the time of registration. RSVP BY Ma 2019 Please return this completed registration form via email to Jarr s. a P eeoc.gov. It is preferred that you return your completedform via email; however, you may also fax the completedregistration form to 663-7190. For questions or additional information, you may anta t James s Yaa, Supervisory Program Analyst, a t (204 663-4896. Page 10 of 83 Enclosure 2 201 EEOC-FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PER ATI1ENDEE NAME: Shelly Burch (Please complete exactly as you would like your name to appear in materials.) TITLE: Human Rights Secretary (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: Waterloo Commission on Human Rights Waterloo Commission on Human Rights QFFICE STREET ADDRESS: 620 Mulberry Street my: Waterloo ZIP CODE: 50703 STATE: IA TELEPHONE NO: (31 9 ) 291-4441 FAx Na: ( 319 ) 291-4295 shelly.burch@waterloo-ia.org ARRIVAL DATE: 6117119 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819901 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember, you must let the hotel know about any special accommodations at the time ofregistration. RSVP BYMay17,2019 1,1 Please return this completed registmtionform via email to Jangeoc.gov. It is preferred that you return your completedform via email; however, you may also ffax the completed re istr#ationform to 663-7190. For questions or additional information, you may contact James Yao, Supervisory Program Analyst, at (202) 663-4596. Page 11 of 83 Enclosure 2 2019 EEOC-FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PER ATTENDEE NAmE:Abraham L. Funchess, Jr. (Please complete exactly as you would like your name to appear in materials.) TITLE: Executive Director (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: OFFICE STREET ADDRESS: 620 Mulberry Street CITY: STATE: STATE: �A ZIP CODE: 50703 TELEPHONE NO: ( 319 ) 291-444'! FAX NO: ( 319 ) 291-4295 E-MAIL: abraham.funchess@waterloowia.org ARRIVAL DATE: 6117119 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 400378 1 9$99 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember, you must let the hotel know about any special accommodations at the time of registration. RSVP BY May17, 2019 Please return this completed registration;f rm via email to J mes.Yao(eeoe.go . It is preferred that you return your completedform via email; however, you may also fax the completed registration forto (202) 663-7190. 1 For questions or additional information, you may contact James Yao, Supervisory Program Analyst, at (202) 663-4896. Page 12 of 83 C840 el, abed PRICING OPTION 2 TOTAL AMOUNT $685.00 American Airlines (AA) 4085 V 17JUN Waterloo IA (ALO) - Chicago, IL (ORD) 624A 739A MO OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 2680 V 17JUN Chicago, IL (ORD) - San Diego, CA (SAN) 1000A 1213P MO This is lst return: American Airlines (AA) 2680 G 21JUN San Diego, CA (SAN) - Chicago, IL (ORD) 100P 718P FR American Airlines (AA) 3348 G 21JUN Chicago, IL (ORD) - Waterloo, IA (ALO) 840P 951P FR OPERATED BY ENVOY AIR AS AMERICAN EAGLE PRICING OPTION 3 TOTAL AMOUNT $650.00 American Airlines (AA) 4085 V 17JUN Waterloo, IA (ALO) - Chicago, IL (ORD) 624A 739A MO OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 2680 V 17JUN Chicago, IL (ORD) San Diego, CA (SAN) 1000A 1213P MO American Airlines (AA) 245 5 24JUN Los Angeles, CA (LAX) - Chicago, IL (ORD) 114P 735P MO American Airlines (AA) 3348 5 24JUN Chicago, IL (ORD) - Waterloo, IA (ALO) 840P 951P MO OPERATED BY ENVOY AIR AS AMERICAN EAGLE Share ir idea - innovate with Us Diana Gebel, CTC SPnior Corporate Travel Advisor Shrirt's Travc,IManaaement D: 319.433; 4 , dJana@shcrtsfravel.com NArww.s, ,-,irts:travei.com Link 'In F rel--nok Twitt v uTube Mission: To enhance the ex erience of getting there, being there, and coming home. 2 CITY OF WATERLOO Council Communication Sgt. Gehrke City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Dep� is :,!;ir.rt -Nancy- n � yy ATTACHMENTS: Description Type Depart n,rl nt I s s cku t rial Page 14 of 83 TRAY REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sgt. Richard Gehrke DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USEb 010- 11 - 11 60- 1 51 2 FY _2019 BUbGETED ‘; e EXPENbEb YTb THIS REQUEST LEFT AFTER THIS REQUEST bATE Original - Clerk/Finance ..„ .1141, April 24, 2019 NAME OF CLASS MEETING: Covert Track Training DESTINATION: Aurora, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 1, 2019 Return Date: May 2, 2019 DATE(S) OF MEETING: May 1-2, 2019 PURPOSE OF TRAVEL: Lt. Feaker is requesting that Sgt. Gehrke be allowed to attend the Covert Track Training in Aurora IL May 2, 2019. This course will focus on GPS tracking, GPS installation, Court testimony, tracking tips and hints along with evidence preparation and handling. This class will be covered by Task Force funds with the registration for the course being free. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $/90.00 LODGING TAXI $83.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: 373.00 BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: 373.00 ER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTME TT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE Page 15 of 83 CITY OF WATERLOO Council Communication Keith Kaspari, Airport Director (AMENDED) City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Airport Approved 5/1/20 ,,,,,,, 1 P ATTACHMENTS: Description Type Depart n,rl nt I s s t rial Page 16 of 83 NAME(S) A 1,1111, CITY OF INA 041m („td D POSITIO ,ON,K,I,E 0,11,1., MEM Keith Kaspari, Director of Aviation 1111,111111,,,,1011.1.1.1.00,1,,,11,,..„„1,1,1 NAME OF CL SS i 11 1,1111111111 01011 EETING: Spring 2019, Meeting of the Iowa Public Airports Association IPAA) DEPA TURE DATE: Tuesday, April 16, 2019 PURPOSE OF TRAVEL: 1,, ,,,111111111111111,1111,11111%11, 1,01111,1011 111,1 NY11 RETURN DATE: FINANCE bEPT. STA 11111, F ONLY LINE ITEM USED 41/61 1100 i'viift”, FY 0201„. BUDGETED /MO .„1'1,1 EXPENDED YTD ST,47 THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori inal - Clerk/Finance Co DATE: 1 11,11111.11, Janu' ty 23, 2019 /6734 nt DESTINATION: Stoney Creek Hotel 8, Conferenc DEPARTURE POINT IF NOT W TERLOO: Thursday, April 18, 2019 A E(S) OF EETI or, Sioux City, IA April 16-18, 2019 Attend the annual spring meeting of the Iowa Public Airports Association. *Previously approved on 1/28/19 400.00, amending request due to actual travel costs @, $405.76. TRAVEL REQUIRE ADDITIONAL P METHOD OF TRAVE N/A RSON 1111 EL: YES X COST $ 0 11111011011110,""110.1,11,5030,01,,WW00.,, ^ CITY VEHICLE AIRFAE ESTIMATE OF COST: $22176 LODGING $0.00 EAS $150.00 $3400 TO ,f1 EGISTRATION ILE GE/FUEL AL FOR LL: EP RTI G FRO $0. 00 TAXI $0.00 " ARKI G $0.00 AIRFA $0.00 MISC1TOLLS 40516 THIS TRIP SERVES A PUBLIC PURPOSE CESSARY A D BE EFICIAL TO THE RLOO April 23, 2019 DATE KAShared GoodiesFor s\Trav I Request Form January 2010 PRIVATE VE ICLE Waterloo Regional Airport UDGE INE ITE X G 010 29 7700 1346 ANT REIM* URSA YES NO X REQUIRE YES NO TOTAL: 111.11.11111111111111.,.,,,,,,11.,11111, „ I AP LE CERTIFICATIO 40576 PE ROVE THIS TRAVEL AYOR DATE E PERSO ST Page 17 of 83 CITY OF WATERLOO Council Communication Steve Ho amb rec ker, Waste Management Service Director City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste Management Ap ATTACHMENTS: Description Type Depart n,rl nt I.e n s cku t rial Page 18 of 83 T VEL 'EQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Steve Hoambrecker-Waste Management Director DATE: 04/25/19 FINANCE DEPT. STAFF ONLY LINE ITEM USED 5:g0 6;.100 q:6 FY di BUDGETED ttit) " EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE --,;;,V1 Original - Clerk/Finance 57,,„ NAME OF CLASS I MEETING: Iowa Water Environment Association Annual Conference DEPARTURE DATE: June 4 -June 6,2019 RETURN DATE: 06-06-19 DESTINAITION: DEPARTURE POINT Altoona, IA IF NOT WATERLOO: DATE(S) OF MEETING: June 4-6 PURPOSE OF TRAVEL TRAINING: Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE YES COST NO x AIRFA E DEPARTING FROM: ESTIMATE OF COST: 300.00 LODGING MEALS 45.00 230.00 101.40 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: 680.00 PRIVATE VEHICLE TAXI PARKING AIRFARE MISC/TOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PU POSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERL 0 DEPARTMENT HE DATE KAShared Goodies\ orms Travel Request Form January 2010 1,m UDGET LINE ITEM: 52044-52004346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 680.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE Page 19 of 83 C840 oz abed 2019 lAWEA Annual Conference June 4-6 2019 Prairie Meadows Casino, Racetrack & Hotel Altoona IA StarEnd WATERSWORTH IT Wednesday, June 5,2019CEUs Tuesday, Jule 4. 2019 7-00 AM 4,0(1 PM B-30 AM 8:10 Am 9-.50 AM 9-10 AM 9-30 AM 10.00 AM 11-00 AM 11.40 AM Bike Ride Registration Continental Breakfast 0.057 0.033 0.033 0100 0.087 0.200 Joint Opening Session - IAWEA President Jon Koch Presiding, Golf Tournament Motorcycle Ride Water Environment Tours 1140ere too em :OD PM 1 40 PM WED. LUNCHEON EXHIBITOR DESSERT BREAK Terrace Hill Golf Course Contact Taylor Hopper 10:30 AM -11:00 AM Regisestion 1100 AM -12:00 PM Shotgun Start 1200 PM -5:00 PM Lunch provided in the clubhouse during your -round Meetat Harley Davidson 10:00 AM -11:00 AM Sign In 11:00 AM -5:00 PM Bike Ride From Big Barn Harley Davidson through Central knee countryside. Lunch at Linden House B&B in Lynnville, Tour MgaMon Milt Return through Pelle and then crossing Redrock Dam and back to Prairie Meadows. Meet at Prairie Meadows Entrance 12.00 PM- Bus Departure 1230 PM -3:30 PM Tour 1: Des Moines OAF (CEUs_ 0.300) 4:00 PM- Bus Return Return : Prairie Meadows Entrance End IManagement Moderator. Dan Miers Watersheds Moderator: Taylor Hopper e30 cli a,as PM Welcome Reception Cf Us StarEnd Wednesday, June 5,2019CEUs 6,0H3 AM 715 AM 715 AM 8.00 AM 8 10 AM 350 AM 910 AM 9'30AM 1e00 AM 11-00 AM 7-00 AM 4,0(1 PM B-30 AM 8:10 Am 9-.50 AM 9-10 AM 9-30 AM 10.00 AM 11-00 AM 11.40 AM Bike Ride Registration Continental Breakfast 0.057 0.033 0.033 0100 0.087 0.200 Joint Opening Session - IAWEA President Jon Koch Presiding, Morning Session Welcome by Mayor 1 Nutrient Planning Case—Study Panel -John Dunn, Steve Hershner, Jon Koch, Ames, Cedar Rapids, Muscatine 2 IDNR-Govemrrnt Affairs Uixlate - Bum Trautman, Adam Scleereders. Ed Tormy, IDNR 3 IDNR-Goverrenent Affairs Panel -Greg Sindt, Bolten and Meek BREAK 4 Keynote Address - Part 1 - Christine DeBarbadillo, DC Water 5 Keynote Address - Pan 2 - Mark Polin., WEF Total CEUs 1140ere too em :OD PM 1 40 PM WED. LUNCHEON EXHIBITOR DESSERT BREAK Start End IManagement Moderator. Dan Miers Watersheds Moderator: Taylor Hopper Operations & Control Moderator Jason Loots Non -Point Source Moderator Greg Sindt Cf Us ,,,,,5 FIt ,,m „Os pm 2 25 pm 3. pm 45 pm Afternoon Sessions First -Hand Design: Using Virtual Realityto Improve Operations - Lenny Larson, ISG 7 Nutrient Removal and Solids Handling Upgrades to Cedar Rapids VVPCF -Jim Flemming, Cedar Rapids Why Water Reuse makes Economic Cents -Charlie Stevens, Kansas City Afternoon Sessions Green Infrastucture for Stormwater Management -Pat 9 Sauer, Wm Stonnerater Education Fainter -ship ship Woodchire Bioreactors and Saturated Buffers -Impact of 10 Edge of Field Practices on Downstream Water Quality- Bethany Brittenharre SG Parallel Master Planning and Implerrentat on to Address 1 Significant Storenerater Needs (Cedar Rapids) - Mike Buttrfeld, HDR 1 i 3 14 Afternoon Sessions Lessons Learned from Not Nitrifying - °turves WPCF - Gnat Bakke, HDR SOP Startup, Operations, and Troubleshooting - Brian Tierney Evoqua Using Enhanced Aeration Control with Sensor Technology to Reduce Energy Use - Bulbul Ahmed, Stanley Afternoon Sessions 15 Non -point Nutrient Reciltcti on Panel Part 1 - Dean Lemke, AAI Non -point Nutrient Reduction Panel Part 2- Dean Lemke 16 ' - - ' AAI Non point Nutrient Reduction Panel Part 3 - Dean Lemke 17 ' ' AAI 0.0t7 0_06 0.057 Total C E Us 0200 4:00 Pro 6:00 PM 6.00 PM 7,30 PM 730 PM 9.00 PM EXHIBITOR RECEPTION SOCIAL HOUR AWARDS BANQUET -WEF AND lAWEA AWARDS Registration $230.00 Hotel 2 nights @$150 Meals 3@ $15 $300.00 Mileage2604.39 $45.00 $101.40 Budget use $676.40 $680.00 Page 21 of 83 CITY OF WATERLOO Council Communication Tina S chellhom, Electrical Foreman and Kelby Haynes, Electrician City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date �� w 5/1/20 1 ,,,,,,, :5 „ �' �. �"Works �.� c�;p a»r��`�m e�r� �a 1 1 v �� .� , a�ii.�� cy Approved ATTACHMENTS: Description Type Depart n,rl nt I s s cku t rial Page 22 of 83 T 0 A VEL 'EQUEST CITY OF WATERLOO NAME(S) AND POSITION(S):Tina Schelihorn, Electrical Foreman and Kelby Haynes, Electrician NAME OF CLASS / MEETING: Mobile Crane Operator Certification & Examination Class DEPARTURE DATE: June 10, 2019 FINANCE bEPT. STAFF ONLY LINE ITEM USE) :4,04 „e / 44'3/ FY cRal :UDGETEL) 369a0 e"- EXPENbEb YTb THIS REQUEST LEFT AFTER THIS REQUEST bATE Origin - Clerk/Finance Copy - bepartment DATE: April 22, 2019 DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: June 10 thru 14, 2019 PURPOSE OF TRAVEL/TRAINING: Certify digger derrick and service truck crane operators. New OSHA standard requires operators must obtain certifications from an independent testing organization accredited by a national recognized organization. This is a weeklong class which includes classroom instruction, on-line exam with 80% pass requirement, practical exam for certification of mobile crane, a short class and practical exam for the signalperson and rigging qualifications. After passing the written and practical exams a national certification is received which is valid for five years. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE YES COST NO DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $700.00 LODGING $250.00 MEALS $2,000.00 REGISTRATIO $40.00 MILEAGE/FUEL TOTAL FOR ALL: 2,990.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 266-17-7120-1345 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: REQUIRED CERTIFICATION 1,475.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND ENEF1CIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR Rigfiared Goo • iesTonms\Travel Request Form January 2010 DATE Page 23 of 83 CITY OF WATERLOO Council Communication Mayor Quentin Hart and Michelle Weidner, CFO City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date �v 1M�: a yor O .ice � , . a�ii �,�y Approved ATTACHMENTS: Description Type Depart n,rl nt I s s cku t n ial Page 24 of 83 T A VEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Mayor Hart Michelle Weidner, CFO FINANCE bEPT. STAFF ONLY LINE ITEM USEb 010 03 8400 1346 FY BUDGETED EXPENDED YTb THIS REQUEST LEFT AFTER THIS REQUEST V() h ATE 1411: 1 Original Clerk/Finance topy Department 10 DATE: 4/30/2019 NAME OF CLASS I MEETING: Meet with Moody's Investor Services DEPARTURE DATE: 5/9/2019 DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 5/10/2019 PURPOSE OF TRAVEL: Meet with Moody's regarding bond rating. WILL TRAVE REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE ESTIMATE OF COST: 450.00 AIRFARE LODGING 240.00 MEALS REGISTRATION DATE(S) OF MEETING: 5/10/2019 YES COST $ NO DEPARTING FROM: 150.00 175.00 MILEAGE/FUEL 50.00 TOTAL FOR ALL: 1,065.00 TAXI PARKING AIRFARE MISCITOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AN' BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEA PRIVATE VEHICLE BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: 533.00 PER PERSON -4611 DATE K:\Shared Goodi s Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE Page 25 of 83 CITY OF WATERLOO Council Communication Building Maintenance City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date ATTACHMENTS: Description Type Depart n,l nt sis cku t rial Page 26 of 83 x • City of ate loo rization III I, e City Clerk Use Only Finance Committee Approval Date est The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submittei by the 131d. Maint Department to expend $ 9,910.00 plus est, shipping costs of to pay for or purchase This purchase or expenditure is being made because: Re lace air conditionin s stem for Veteran's Memorial Hall Vendor selected for this purchase: Ber en Plumbin Heatin. & Coolin 111 Bids or written quotes were taken on this purchase, as follows: Bergen 9,910.00 • Young Plumbingex Heating $ 12,900.00 Air Services 16,185.00 Ell Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: LII General Fund Bonds Li Road Use Tax El Sewer Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 418-22-8800-2152 (Fund - Department- Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date K\shared g odies\for &Expenditure Pre -A thorization.xls (Mar 2010) Page 27 of 83 CITY OF WATERLOO Council Communication Cultural & Arts City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Culture & Ads s I. hgy N an.cy Approved 5/1/20 :5 6 PM ATTACHMENTS: Description Type Depart n,rl nt I s cku t rial Page 28 of 83 Expen City Clerk Use Only Finance Committee Approval Date City of Waterloo re re -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the 1,584.00 plus est. shipping costs of Cultural & Arts Department to expend 24 each Chairs for meetings and events to pay for or purchase This purchase or expenditure is being made because: Chairs are needed to accommodate large events Vendor selected for this purchase: Iowa Prison Industries ids or written quotes were taken on this purchase, as follows: Iowa Prison Ind. (these match our existing chairs $158400 w free shi Minncor Ind. OfficeChairs.com In • $1,688.00 includes shippin $3,096.00 w free shipping fl Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: flGeneral Fund Bonds Road Use Tax Sewer {---1 Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4208-1539 Institutional Supplies (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte 1-112.1-1119 (Signature 'ep. Head or Date (Sig .ture Finance Dept. Review (Project Code) 2,500.00" / 4988: /6L/ K\shared goodies\forms\Copy of Expd-Request-Chairs 4-23-19 (Mar 2010) �V (ft" Date Page 29 of 83 Dakota Poly Chair - Iowa Prison Industries Width g Brighter Futures (https://www.laprisonind.com) Search by keyword or item numbePo IP1's products and services may be purchased only by governmental agencies, school districts, non-profit groups and employees of these organizations_ Page 1 of 3 Waco e, Sign in (https://v.N.laprisoninduromistoreilogin., progress=faise) P: 800-332-7922 1 E-mail (https://www.iaprisonind.co istore/pg/195-Message- IPLaspx) (https://wwwiaprisonnd.com/store/bIog/1-iPi- BIog.aspx) (httpslitwitter comilowaPrisonInd) (https://vmm.facebook.comilowaPrisonindustries) (http:/twww.pinterest.comnaprisonind) (https://www.linkedin.comicompany/iowa-prison- industries) Home (1)> Furniture (Istore/c/325-Furniture.aspx) > Seating (istore/c/10-Seating.aspx) > Stack & Guest Chairs (/store/c/18-Stack-Guest- ' Chairs,aspx) > (/resizeishared/images/product/FDAKOTA]pg' bw=600&w=600&bh=600&h=600) Dakota Poly Chair Price: Start' g at $66 Item #: FDAKOTA Ships From: IP1 Mitchellville Seating (istore/m/14-IPI-Mitchellville- Seating.aspx) Dakota Series With its curved seat and backrest, the Dakota Series of high-density stacking chairs offers superior support and comfort for a variety of mass -seating applications. • Injection -molded polypropylene shell cleans easily and resists wear, even in heavy -use conditions • Contoured seat for greater comfort • Add optional field replaceable, upholstered 0.5" thick seat and back pads for extra comfort • Chair frame constructed of .4375" solid steel rod, powder coat painted or chrome plated • Stack 15 high on floor or 45 high on dolly (chrome frames recommended for chairs that will be slacked) • Glides options available to accommodate any flooring surface: no glides, stainless steel, black PVC, clear polycarbonate, ganging polycarbonate and ganging stainless steel • Optional left or right-handed poly flip -up tablet arm is generously sized (12"d x 20.5"w) • Quantity discounts available • 250 lb weight capacity haps:// .iaprisonind. o storeip/432-Dakota-Poly-Chairaaspx Make selections below (if available) to update price. Chair Configuration: Select a Chair Configuration Glides: Select Glides View Glide Selection Guidelines VSharedipmduct files/Glide-Selection- Guidelines.pd0 Seat/Back Color: Select a Seat/Back Color Tablet Arm Color: Select only if applicable. Chair Frame Color: Select a Chair Frame Color Update price Quantity:1 Add to Cart Move to liVishlist j Ivi 2Share F'I,Cfir3,91q 83 Dakota Poly Chair - Iowa. Prison industries rj Scroll down 1 for further specifications. Quantity Poly Chair, Armless Page 2 of 3 100 200 $66.00 $641,50. $63,00 ......... . . . escription Models / Size Specifications Color Options Downloads Reviews (0) DakoM Series With its curved seat and backrest, the Dakota Series of high-density stacking chairs offers superior support and comfort for a variety of ass - seating applications. • Injection -molded polypropylene shell cleans easily and resists wear, even in heavy -use conditions • Contoured seat for greater comfort • Add optional field replaceable, upholstered 0.5" thick seat and back pads for extra comfort • Chair frame constructed of .4375" solid steel rod, powder coat painted or chrome plated • Stack 15 high on floor or 45 high on dolly (chrome frames recommended for chairs that will be stacked) • Glides options available to accommodate any flooring surface: no glides, stainless steel, black PVC, clear polycarbonate, ganging polycarbonate and ganging stainless steel • Optional left or right-handed poly flip -up tablet arm is generously sized (12"d x 20.5w) • Quantity discounts available • 250 lb weight capacity 111,1,11ir fot,1"9*(iPtt r rttt titre s AI1 4L. (http://wwwiaprisonind.com) 0 2019 Iowa Prison indusiries https:// (Istore/p/434-Dakota- Poly-Chair-Dolly.aspx) Dakota Poly Chair Dolly le.fe,re let A Featured Items: (/store/p/433-Dakota- (istore/p/424-Navigator- Padded-Chair.aspx) Nesting-Chair.aspx) QUICK LINKS FAQs (https://www.laprisonind.comistore/pg/168- FAQs.aspx) Quick 0 rder Entry (https://www.iaprisonind.comistore/pg/192- Quick-Order-Entry.aspx) Upload Files (https://vavw.ia prison i nd.comistoreipg/206- Upload-Files.aspx) Vendor Opportunities (https://womiaprisonind.comistore/pg/171- Vendor-Opportunities.aspx) Pay An Invoice (/pay-an-invoice.aspx) SOS (Istore/c/330-SDS/MSDS.aspx) Site Map (https://www :la prison i nd.comistoreipg 305- Site-Map.aspx) CONNECT WITH IPI Contact Us (https://www.iaprisonind.comistore/pgil 56-Contact- Lls.aspx) Message IPI (https://www.iaprisonind.comistore/W195-Message- IPLaspx) Join our Mailing List (http://visitors20.constantcontact.comidisp? 11r=lfpzanuab&p=oi&m=11214235066038,sit=igkqxgyjb&f=acb07622- 74f5-4a7f-a97e-13dfd28d09643) Read the IPI Blog (http://www.iaprisonind.comistoreiblogil-IPI- Blog,aspx) (https://twitter.comilowaPrisonInd) (https://www.facebook.comilowaPrisonindustries) (http://www.pinterest. com/iaprisonind.com) irt (https://www.linkedin.cornicompanyhowa-prison-industries) .iaprisonindicom/store/p/432-Dakota-Poly-Chair.as x ID99R/3C119f 83 Dakota Poly Chair - Iowa Prison Industries Page 3 of 3 Ecommette software by Amen Commerce Oittp://www.americommerce,com) https://www.iaprisonind.comistore/p/432-Dakota-Poly-Chair.aspx PV2M9of 83 Dakota Stacking Seating Side and Stacking Chairs MI, Alta Cheyenne Dakota Navigator RazorBack MINNCOR industr e s Side ;nut Slacking Chairs >:.> (ota Dakota Poly Stacking Chair view larger imago Frame Color Options: Poly Color Options: Poly Stacking Dolly for Poly Chairs Upholstered Stacking Chair view larger image Frame Color Options: Fabric: industries Page 1 of My Quote Request (0) 1-800-MINNCOR Upholstered Seat & sack 0 Black, Chrome, Blue Grey, Warm Grey, or Sand Black, Bue Grey, Warm Grey, Sand, or Cayenne Dolly for Upholstered Chairs 21 Price' $62.00 $175.00 Qty lack, Chrome, Blue Grey, Warm Grey, or Sand IVIINNCOR Standard Call1.800,MINNCOR. (646-6267) or 1.651.361.7500 I Email: customer -service ninncor.com MINNCOR Industries 2420 Long Lake Road Roseville, MN 55113 http://minnconcomiseating-upholstery-side-and-stacking-chairs-dakota Price $124.00 $176.00 Qty 0 Add To Quote 95 83 OfficeChairs.com Web code: K8TG17-11162 IWPrirrt Page 2 of 4 1-800-242-7200 Stack Chair with Polyprop -ne Seat and Item Number 1 CH01165 $129 Save 39%1Includes Free Shippin Buy in quantity and save even more. (1-7) $129; (8+) $119 https://w .officechairs.comiStack-Chair-with-Polypropylene-Seat-and-Back-CH01 1 65-P_ 4J83 Details Collection: M tri Collection y l Furniture (http ://ww u. ff halr .corp/SCI-Furniture- r n . spx) pi`s Matrix stack chairs offer ergonomic support. Compound curves seat and bakrest assure pro per support. Molded polypropylene surfaces are bright, colorful, and easy to clean. Steel frames are strong and durable. hips fully assembled. Strong Steel Frame • Polypropylene Seat and Back Specs Dimensions: 1 .5"W x 1 ,25"D x 32.25"H Weight: 17 lbs. Free Shipping Ships byTruk In 1 carton. Color/Finish Option Delivery Time Nordic Poly/Black Frame 1-2 weeks frdiPyhrreFrarr� 1-2wks ti� arm Gray Poly/Black Frame 1-2 weeks Warm Gray Poly/Chrome Frame 1-2 weeks ayenne Poly/Black Frame -5 weeks Cayenne Poly/Chrome Frame 3-5 weeks Blue Gray Poly/Black Frame -5 weeks Blue Gray Poly/Chrome Frame -5 weeks Black Poly/Black Frame 1-2 weeks Black Poly/Chrome Frame 1-2 weeks Your order will be shipped with free tailgate delivery included, meaning the furniture will be delivered to your dock. If there is no delivery dock at your business or home office, you will be responsible for taking the furniture from the tailgate of the delivery truck. A call before delivery and delivery appointment is required for all deliveries to residences. Inside delivery services are available for a n additional charge. These optional charges will be shown once you add products to your shoppi i cart. For orders of over $5000 requiring inside delivery, we strongly suggest you call to d is uss your needs so we can apply all appropriate discounts. If you have specific requirements or questions, tell us in the shipping instructions/order comments area during checkout or call us at 1-800 242-7200. If needed, we can arrange for the trucking company to all 24 hours prior to delivery so that you will know when to expect them Delivery charges will be applied on shipments to Alaska, Hawaii and U.5. territories, We don't deliver to P.O. boxes, internati nal ad d re ses orAP addresses. A U.S. consolidation point and a TCN# is required for overseas destinations. Please call us at 1-800-242-7200 with any 5 questions. ,' We do not currently ship to Canada or Mexico. shipping information Video (fr eshipping.aspx) �* 83 • w - - 11 5- P 1 Page 4 of Carton Dimensions: 38"W x 7"D x 24"H Web code: Ka17-11162 h t s: ww. ff ce hair . m Stae1-Chair- i -P r 1 -Seat-a -Back-C 11 -P... 1 83 CITY OF WATERLOO Council Communication Garage City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date P he "Works [.) c ;p l e r a m g y -Nancy- Approved S/3/201.. 5 A ATTACHMENTS: Description Type Depart. n,l nt I s cku t rial. Page 37 of 83 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 8,639.41 plus est. shipping costs of $ to pay for or purchase Cab Control Box, I/O Box and assessories for Curbtender Garbage truck #102 This purchase or expenditure is being made because: Replace the I/O Box, (controls, computer for the truck #102) (only vendor for this truck) Vendor selected for this purchase: Curbtender El Bids or written quotes were taken on this purchase, as follows: Curbtender Cedar Falls, IA $8,639.04 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax El Sewer El Sanitation ▪ Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. H d or Designee) (Project Code) -1-7/4e—ta 4-Cod-r/e $ 2,4446- ‘61 Date (Signature Finance Dept. Review) Date K \shared goodies\forms12019-April-Pre-Auth-RC Systems -1-0 Box-Curbtender - Garage -Sanitation - 010-18-7955-1571 - $8,639.04.xls (Mar 2010) Page 38 of 83 CITY OF WATERLOO Council Communication Garage City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date w"Worksv / /2 01 ,,,,,,, 6 . P�. � �� .� c�;p a»r��`�m e�r� �a � � �� .� , a�ii.�� cy Approved ATTACHMENTS: Description Type Depart. n,l nt I s s cku u t rial Page 39 of 83 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage De artment to expend $ 3,206.32 plus est, shipping costs of $ 200.00 Turbocharger and cores for Leisure Services Aerial Truck 410308 to pay for or purchase This purchase or expenditure is being made because: To replace turbocharger and cores. (only vendor with access to parts needed ASAP) Vendor selected for this purchase: Harrison Truck Centers X I Bids or written quotes were taken on this purchase, as follows: Harrison Truck Centers Elk Run Heights, IA $320632 ids or uotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fun Bonds Road Use Tax Sewer Sanitation Federalfother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fun Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Signature Dept. ad or Designee) D te (Project Code) tieW4, ierri ignature Finance Dept. Review) Date K\shared goodies\forms12019-April-Pre-Auth - Turbocharger - Harrison - Garage -Leisure Services Aerial Truck - 010-18-79554571 - $3,206.32.xls (Mar 2010) Page 40 of 83 CITY OF WATERLOO Council Communication Leisure Services City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Leisure S ery t »c s any ATTACHMENTS: Description Type Depart n,rl nt I.e , ests cku t Page 41 of 83 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre Aut orization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend to pay for or purchase NTE 16 730.00 plus est. shipping costs of design, construction, and demolition plans related to the replacement of the Gates Park Golf Course maintenance building and demolition of existing building. This purchase or expenditure is being ma Current maintenance building is in ver e because: oor condition and has been identified as a top CIP need for a number oty±ars. Follows Strategic Plan items 1.7 and 4.5. Vendor selected for this purchase: AHTS Architects PLC, Waterloo Iowa Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: competitive bids are not required as per chapter 26 of the Iowa Code. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation onds Federal/other grants Other (specify) This expenditure is to he coded to the following budget line -item: 415-37-4120-47+ ;2461.3 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code 1125,000.00 79,707.32 (Signature Dept,ad or Designee) Date (Sign ture Finance Dept. Review) Date kAshared goodieskforms\Pre-Auth AHTS- Gates Maintenance.xls (Mar 2010) Page 42 of 83 CITY OF WATERLOO Council Communication Leisure Services City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Leisure S e vi u, s Action Date Approved 5/1/20 ATTACHMENTS: Description Type Depart n,rl nt I sis cku t PM Page 43 of 83 Ex enditure 17" City Clerk Use Only Finance Committee Approval Date City of Waterloo re -Authorization Request orm T ie Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services S nte 4,600 plus est. shipping costs of $ replace clutch and related components on the chipper. Department to expend to pay for or purchase This purchase or expenditure is being made because: equipment is needed to maintain city urban for st. Equipment was heavily used in ash tree removals due to EAB. Stratee 4.5 Qualit of Place. Ven or selected for this purchase: JP Scherrman Farley, IA Ti Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This unit had been at Ce tral Garage for sever! weeks. The did not have the time or staff to make the repairs. JP Scherrman, Inc had the ability to make repairs rom ill Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General F nd Bonds Road Use Tax F1Federal/other grants Sewer [1 Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. He'd or D (Project Code) 12616.00 5,416.00 kr Date ature Finance Dept. Review K:\shared goodiesiforms\Expenditure Pre-AuthorizationAls (Mar 2010) Page 44 of 83 CITY OF WATERLOO Council Communication MIS City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer e f n.ibH n. lion °, a Jll:`VID(('s Rigby, an cy Action Date Approved 5/1/20 ATTACHMENTS: Description Type Depart n,rl nt I sis cku t PM Page 45 of 83 Expenditure 0 City Clerk Use Only Finance Committee Approval Date City of Waterloo re -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the IS Department to expend 3,363.75 plus est. shipping costs of to pay for or purchase Fiber connection into Fire Station 2. This purchase or expenditure is being made because: Fiber into fire station 2 is part of the city's master flier plan to connect both traffic cameras and the city network. Vendor selected for this purchase: Price Electric IEII Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Price was able to do this as the were alread runnin fiber as art of the cit fiber • Ian. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund El Bonds This ex 01 • en 822 Road Use Tax Sewer Federal/other grants LI Other (specify) ture is to be coded to the following bu1get line -item: ti 710 -Pc N 2 1339 data Comm and 1319 Other Services (Fund - Department - Activity - Account Number) )1'3 006' in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dep Head or Designee) Sanitation (Project Code) 44' Acoi,„kel 402 Date (Signature Finance Dept. Review) Kishared goodies\forms\Pre-Auth Fiber Connection to Fire Station 2.xls (Mar 2010) Date Page 46 of 83 CITY OF WATERLOO Council Communication MIS City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date 11f.oHfl lion S uID VID(('s ATTACHMENTS: Description Type Depart n,rl nt I s s cku t rial Page 47 of 83 City of Waterloo Expenditure Pre-Auth rization Request For City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted ey the MIS 1,844.84 plus est. shipping costs of $ Two licenses of Adobe Creative Cloud renewal . Department to expend to pay for or purchase This purchase or expenditure is being made because: This is a yearly renewal of Adobe Creative Cloud used in the Public Access Studio. Vendor selected for this purchase: CDW-G Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This was original vendor of product and renewal is throush them as well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer 17 Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 01001* -8220 1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept ead or Designee) 1( 4 Project Code) $ 38,870.00 Date (Signature Finance Dept. Review) late Page 48 of 83 K:\shared goodies\forms1Pre-Auth Adobe Creative Cloud Licensing Renewal.xls (Mar 2010) CITY OF WATERLOO Council Communication Planning & Zoning City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date P Id ing & o ping g ATTACHMENTS: Description Type Depart n,rl nt I s s t rial Page 49 of 83 Expe rditure • City Clerk Use Only Finance Committee Approval Date City of Waterloo re-Authorizatio Request Form The Finance Committee of the City Council is heresy requested to authorize the following purc ase or expenditure submitted by the Planning, Depart ent to expend 3,200.00 plus est. shipping costs of $ 0. 00 to pay for or purchase Appraisals of 2920 edard Drive, Former Bridge Street and land adjacent to 3070 W. Airline Hwy This purchase or expenditure is being made because: Appraisals necessary for potential sale - Bridge Street and W. Airline Hwy land Appraisal necessary for potential acquisition- Bedard Drive Vendor selected for this purchase: Rally A praisal Ei Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $3,200 (only one received) Cook Appraisal - no bid received Appraisal Associates - no id received Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund Road Use Tax Bonds Federal/other grants Tip Sewer n Sanitation Other (specify) GO Bond & TIF expenditure is to be coded to the following budget fine -item: 07 5300 2140, 41-08-6270 2404 & 426-08-6260 2104 40 „71,, I too Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respect ut SU (Signature Dept. Head or Designee Date Kishared goodies\forms1Rally N of 3488 Wagner Rd.xls (Mar 2010) (Project CodP) de1/6-* a' ir A391'1,047,O $ /15Z 0. 434 nat re Finance Dept. Review) 6 -I Date .141 opir Page 50 of 83 Rally Appraisal, L.L.C. Cedar Falls Office • 209 Franklin Street, Suite A3 • Cedar Falls, IA 50613 Clint Cota - Manager Jim Herink — Senior Appr iser Adam Horan Dextar Klostermann Dave Passmore - Commercial Manager MAI April 29, 2019 Tim Andera Planner 11 City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Phone: (319) 266-9373 wvw.rallyappraisalcom RE: Request for Bid North of 2920 Bedard Drive / Former Bridge Street / Adjacent to 3070 W. Airline Hwy Dear Mr, Andera: Per your request, I am providing a bid for appraisals of the following prope Bid Amount North of 2920 edard Drive vcc't'v7vt Itt $1,200 Pro ert Forme ridge Street Adjacent to 3070 West Airline Highway - '44 t $1,00 $1,000 The appraisal reports can be complete no later than July 14, 2019 assuming engagement occurs within seven days of this bid. . Sincerely, James Herink Certified General Real Property Appraiser, CG02627(Iowa nsistently exc' ding expectations Page 51 o,t,113 PATTIE MAGEE From: Sent: To: Cc: Subject: Tif cash NOEL ANDERSON Tuesday, April 30, 2019 9:17 AM TIM ANDERA PATTIE MAGEE; ADRIENNE MILLER Re: "APPRAISAL BIDS Bedard Dr., Bridge Street., & Adj. to 3070 W. Airline Highway" Thank you for your interest in the City of Waterloo Sent from my 'Phone On Apr 30, 2019, at 10:03 AM, TIM ANDERA <TIM.ANDERA@waterloo-ia.org> wrote: Noel, For payment, Bedard Dr is for the Alcorn's so I assume that will come from Virden Creek. Bridge St is DT and Airline Hwy is Midport...do we want those two paid from their TIF cash or 010? Thanks, Tim From: TIM ANDERA Sent: Tuesday, April 30, 2019 8:22 AM To: PATTIE MAGEE Cc: NOEL ANDERSON; ADRIENNE MILLER Subject: FW: "APPRAISAL AL. BIDS Bedard Dr., Bridge Street., & Adj. to 3070 W. Airline Highway" Pattie, We only received one bid from Rally for the appraisals to the appraise the properties in the subject line. The other two appraisal firms I sent the bid requests to were Cook Appraisal in Iowa City and Appraisal Associates in Cedar Rapids. Rally has bid $3,200 for all three appraisals with a breakdown of each individual cost in the attached. Please transmit the attached information for preauthorization at next Monday's Finance Committee meeting. Thanks! Tim - From: Jim Herink [mailto:jherink©rallyappraisal.corn] Sent: Monday, April 29, 2019 8:34 AM To: TIM ANDERA Subject: "APPRAISAL BIDS Bedard Dr., Bridge Street,, & Adj. to 8070 W. Airline Highway" imaeo0l.pn Jim Heri n k 1 Page 52 of 83 CITY OF WATERLOO Council Communication Police City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date D epais,!;ir. t .I. 1 b -Nancy- ATTACHMENTS: Description Type Depart n,rl nt I sis cku t rial Page 53 of 83 Ex City Cl rk Use Only Finance Committee Approval Date City of Waterloo enditure PreAuthoriz.tio Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 1 620 00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Replace Canon DR- 1060 paper scanner for the records ection of the police de eartment This purchase or expenditure is being made because: current scanner no longer functioning. This is a required iece of e used daily. Vendor selected for this purchase: Advanced Systems, Inc. ment that is Fl Bids or written quotes were taken on this purchase, as follows: Advanced S stems, Inc 1620.00 CDWG $1588.39 went with Advanced S stems, scanner was available immediate Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund fl Road Use Tax •Sewer 1-1 Sanitation Bonds riFederal/other grants [] Other (specify) This expenditu,i to be coded to the following budget line -item: 417 -11 -1100 -2406 -PIS (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, di (Sign ure Dept. Head or Designee) Date Kitshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) (Project Code) /0,9:(07a6 4 ign ture Finance Dept. Review) 7,4 Date Page 54 of 83 CITY OF WATERLOO Council Communication Sanitation City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date �� w / 1 /201. ,,,,,,, „:0 5 �' �. �"Works �.� c�;p a»r��`�m e�r� �a 1 1 v �� .� , a�ii.�� cy Approved ATTACHMENTS: Description Type Depart n,rl nt I s s cku t rial Page 55 of 83 ity er Use Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is heresy requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 43,125,00 plus estshipping costs of $ 3,340.26 to pay for or purchase 300 Large green (96 gallon) 300 Large blue (96 gallon) and 300 Medium (64 gallon) carts This purchase or expenditure is being made because: Inventory of carts for trash and recycling/yard waste is very low. These carts have withstood better than any previous ones. Vendor selected for this purchase: Toter 1-7 Bids or itten quotes were taken on this purchase, as follows: Toter Statesville, NC $50.00 $43,75 Bids or quotes were not taken on this purchase because: Prior Co rmittee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: HGeneral Fund Bonds El Road Use Tax El Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following 525-15-5400-1596 udget line -item: Sanitation (Fund - Department - Activity - Account Number) Project Code in which the budgeted amount is and the current available balance is Respectfully submitted, ityn 4-41 $ 120,000.00 '4" HSI/ ,,, /37 8"7; (;) ilS/71 1.0,61 (Signature Finance Dept. Review) Date KAshared goodieslorms\2019-April-Pre-Auth-525-15-5400-1596 - 300 large green, 300 large blue and 300 medium carts - FY1 p $43,125,00 + $3,340,26 SH xis (Mar 2010) etffettf 83 CITY OF WATERLOO Council Communication Sanitation City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer . e 'Works [) ena»r.` cnl . i.grby Action Approved ATTACHMENTS: Description Type Depart n,rl nt I sis cku t viral. Date /2/2 ,,,,,,, :50 AM Page 57 of 83 Expenditure • ity ear Finance Committee e • fly Approval Date City of Waterloo re -Authorization Request For The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation $ 16,345.58 plus est, shipping costs of ydraulic Clutch and hardware Department to expend to pay for or purchase This purchase or expenditure is being made because: Replace worn out clutch in Windrow Turner at Yard Waste Site (Only Vendor to supply clutch) Vendor selected for this purchase: Vermeer Iowa Bids or written quotes were taken on this purchase, as follows: Vermeer Iowa & N. Missouri Tipton, IA $16345.58 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the folio General Fund Bonds n ing box(es) as appropriate to describe the funding for this expense: Road Use Tax n Sewer Federal/other grants Other (specify) x This expenditure is to be coded to the following budget line -item: g- - 6iiet/e) (Fund - Department - Activity - Account Number) which the budgeted amount is and the current available balance is Respectfully submitted, Signature ept. H d or Designee) Sanitation (Project Code) :z 7761-372 1/%414 to,t ate (Sig ature Finance Dept. Review) 5Y-fe" Date K:\shared goodies\forms12019-April-Pre-A thciutch - Vermeer - Sanitation - 525-15-5400-2110 - $16,345.58.xls (Mar 2010) Page 58 of 83 CITY OF WATERLOO Council Communication Sewer City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste Management Naint.cy Approved 5/1/20 44 7 PM ATTACHMENTS: Description Type Depart n,rl nt I.e n s cku t rial Page 59 of 83 City Clerk Use Only Finance Committee 'Approval Date City of Waterloo Expe diture Authorization " equest Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER 31_96100 plus ext. shipping cost of Waste Activated Slud e Pum for WAS buildin 674.00 This purchase or expenditure is being made because: Replacement of pump that is not repairable. Vendor selected for this purchase: SEEPEX Department to expend to pay for or purchase Bids or written quotes were taken on this purchase, as follows SEEPEX - total with shipping - $32,637.00 William Reed - total with shipping - $35337.00 VESSCO - total with shipping - $34937 FIBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe V e funding for this expense: General Fund: Road Use Tax: EISewer : ElSanitation: Bonds: LiFederallother grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-2119 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully sub itted (Signature Dep (Project Code) $ 100 000.00 V $ 100,000.00 Da e (Signallure Finance Dept. Review) Date Page 60 of 83 Email City of Waterloo Company Conlact address Brian Bo Name an Stephan Ulbrich Sender Our Ref: 500156579/2 Reference Dear Brian, 1+6 Number of pages 4/30/2019 Date We thank you for your enquiry referenced above in response to this please find to follow our offer for SEEPEX progressive cavity pumps. Any drawing accompanying this offer is for reference purpose only (not for layout). SEEPEL Ii SEEPEX Inc, 511 Speedway Drive Enon, OH 45323 hone (937) 864-7150 Fax (937) 864-7157 salesseepex.net www.seepex.com item reference quantity type unit price 1 total sumto handle WAS 1 BN 1 0-6LS 32637 USD L 32637 USD This Quotation is based on net price Delivery and Payment Conditions Delivery 6 - 8 working weeks from receipt of an official order and acceptance, if applicable of drawings etc (Lead times are based on current inventory levels) N.B. The above delivery time is our standard. If a shorter delivery time is required please contact us. Validity This quotation is open to acceptance for a period of 60 days as from 4/30/2019 Terms of Payment 30 days net to account holders. Pro for a to non account holders. (US Funds) Orders in excess of $50,000 are subject to a request for progress payments. Advice Regarding Documentation A maximum of two operating and aintenance instructions in accordance with the EC Directive will be provided free of charge for each item of identical units ordered. If additional manuals are required, these will be charged at $10.00 each. Page 61 of 83 1rr1l1iiul'��y )' 11111,1,1'1' Prepared for: Waterloo, IA InI We are pleased to offer the following quotation for your consideratio luantity BN 130-6LS Suction at position 2 Desc pump to handle WAS TERMS: FREIGHT: START-UP: TAXES: SUBMITTALS: DELIVERY: DURATION: Ass Date: Quotation valid until: Prepared by: Quotation Nu be Project Reference: Total Price April 25, 2019 May 25, 2019 Patrick Ingle 042519 PLI Seepex WAS Unit Price 34,663.00 4,663 00 Net 30 days. F.D.B. Shipping Point, with Freight Prepaid and Added to the Invoice. NO day(s) of start up services are included, Any additional will be billed at our standard rate. ALL applicable taxes must be added. If exempt, please provide an exemption certificate with order. N/A weeks after receipt of order. 4 to 6 weeks after approval and authorization to proceed. After 30 days, we reserve the right to review, amend, or withdrawal this proposal. Respectfully submi`ed, Patrick Ingle 262-420-7500 tri a n,,!Iii r r �rIltc (9 111 a I `P °` ''{ „, Ise; "I Sin ,.frac II II Ir e: I '^ vi Page 62 of 83 TO: 3505 Easton Ave. Waterloo, IA. 50702 ATTN: Mr. Steve Hoambrecker PROJECT: Seepex WAS pumps FROM: C. Sonner EMAIL: oa„ brecke tin DATE: April 28 2019 ateroo.-ia.a P irttotto., itt 1,11,011 ell „ (nit 11,1 VESSCO hereina er referred to as "Company" proposes to furnish, under the Terms and Conditions hereinafter set forth and described in the accompanying description and specifications, the following equipment. VESSCO, Inc. will provide pricing and any additional information you may require. The following is a list of Equipment included in our Scope of Supply. Parts: Part Number BN BN 130-6ILS Al - C1 -L8 -F0 -GA Descri ion it tTo $34,263.00 Seepex PC WAS pump(s) We propose to furnish the material described in this document for a total selling price listed above f.o.b. factory with full freight allowed to the job site. The above quotation is offered in accordance with VESSCO's Terms and Conditions of sale. If you have any questions regarding the above equipment, please direct them to my attention. I would be more than happy to discuss any part of this proposal with you via phone at (515) 233-8599, or via email at cs nner vesscop Thanks! Respectfully Submitted, Cory A. Sonner Sales Engineer VESSCO, Inc. Accepted By: Printed Name: Title: Date: 0 tag Page 63 of 83 CITY OF WATERLOO Council Communication Traffic City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date 7fraffic Operation s pprove 5 ATTACHMENTS: Description Type Depart lent I s s c k: u t rial Page 64 of 83 Expe City diture P eAut • Waterloo orization City Clerk Use Only Finance Committee Approval Date &west For The Finance Committee of the City Council is hereby requested to aut purchase or expenditure submitted by t e Traffic $ 18147.24 plus est. shipping costs of $ 12 - Millerbernd street light poles with 8 ft. arm and hardware. orize the foflowi g Department to expend to pay for or purchase This purchase or expenditure is being made because: To replace deteriorated street light poles throughout the C Vendor selected for this purchase: Crescent Electric Bids or written quotes were taken on this purchase, as follows: Crescent Electric 3E Waterloo, IA Waterloo, IA $1,512.27 each $1,556.84 each ids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to descn InGeneral Fund ri Bonds Road Use Tax 1-1 Federal/other grants Sewer e the funding for this expense: Other (specify) Ts expenditure is to be coded to the following budget line -item: 1-17-7105-2129 Fund Depart ent - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Li (Signature Dept. pad or Designee) Date Sanitation (Project Code) 20„00 0 0 207000:43 /8/4c0O, .......... (Signature Finance Dept. Review) KAshared goodies\forms\2019-April-Pre-Auth-Crescent -12 - street light poles - Traffic - 418-1 7-71 05-2 Date Papa65 of 83 29 - $18,147.24.xls (Mar Lulu) CITY OF WATERLOO Council Communication Traffic City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date 71 ra.f f.. e Operations -Naioley Approved 5/1/20 .. ,,,,,,,4:09 P ATTACHMENTS: Description Type D:Depa.mrt lent I s s cku t rial. Page 66 of 83 City of Waterloo Ex enditure Pre -Authorization Request Form City Clerk Use Only Finance Co mittee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purc ase or expenditure submitted by the Traffic Department to expend to pay for or purchase $ 19,750.00 plus est. shipping costs of ASC Rotating Siren, cabinet and hardware This purchase or expenditure is being made because: To replace defective siren located at 3159 Logan Ave. Vendor selected for this purchase: RC Systems Fl Bids or written quotes were taken on this purchase, as follows: RC Systems Waterloo, IA ASC Mass Notification Solutions Milwaukee, WI $19,750.00 $25,434.70 Bids or quotes were not taken on this purchase because: Prior Cot mittee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this ex ense: 2_1( General Fund ends oad Use Tax n Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget Ii 416; 417; 418-17-1700-2110 e -item: (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Si nature Dept. Had or Designee) 0 (Project Code) $ 20,000; 10,100; 25,000 $ 50.00; 1010025,000" /40/1/4,111,,L, te (Signature Finance ept. Review) Date K:\shared goodies\forms\2019-April-Pre-Auth-RC Systems - ASC Rotating Siren for 3159 Logan Ave. - Traffic - 416, 417, 418-12,7100-211L - Hage bt of 83 $19,750.00.xis (Mar 2010) CITY OF WATERLOO Council Communication Approve the project budget amendment for the Tri -County forfeitures project to budget to spend additional revenue received in the amount of $45,000, as submitted by the Police Department. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department P ohhce Depart n t ATTACHMENTS: Description D epartm engin t R. 4 SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer v I 1 .�y N r cy Action Approved Type w E3 ac k u atem. Date :5/1/20 9 4„ : I PM Approve the project budget amendment for the Tri -County forfeitures project to budget to spend additional revenue received in the amount of $45,000, as submitted by the Police Department. Submitted By: Page 68 of 83 Completed forms should be routed directly to the Finance Dept. City of Waterloo Lune -item Budget Amendment FINANCE DEPT. ONLY Finance Cipenmittee approval required? YES v't NO if so, date approved: equest Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amend ent for PIT 19 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES INCREASE REVENUE) Fund Dept Activity Acct # 310 11 1160 3603 Acct Name Proj Code TRI CO FORF 11TRI TRW' Amount 45000.00 INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # 010 11 1 60 1512 Acct Name Proj Code TRI CO FORF 11TRI TRIF Amount 45,000.00 TOTAL $45,000.00 TOTAL This amendment is being requested because: This is to conform with the City's budget line item control policy. Using current revenue to increase the FY19 expense line. $45,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Design kAusers\shared goodiesiformsics budget amend req form (Apr 2003) Date 4 I frte>1 (Signature Finance Dept. Review) 14( Date Date Posted (Finance Dept.) Page 69 of 83 CITY OF WATERLOO Council Communication Approve the budget amendment for the Housing Authority for Ridgeway Towers, including the use of $2,000 in fund balance previously authorized to be used for pest control services, as submitted by the Housing Authority. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department I ousing Authority ATTACHMENTS: Description Depart -ten . SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer I ig : yy N alley Action Approved Type Bud ge anent Date 5/1/20 c Approve the budget amendment for the Housing Authority for Ridgeway Towers, including the use of $2,000 in fund balance previously authorized to be used for pest control services, as submitted by the Housing Authority. Submitted By: Page 70 of 83 Completed forms should be muted directly to the Finance Dept. Line -Item FINANCE DEPT. ONLY Finance mmittee approval required? YES, NO If so, date approved: City of Waterloo udget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for EYE 2019 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) Fund Dept Activity Acct # 283 13 5450 1710 283 13 5450 1390 Proj Code Amount 5,000.00 3,232.00 2,000.00 625.00v 1,000.00 INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # 2 Acct Name 13 5450 1371 LDG MAINT. Proj Code Ar rount 5,000.00 283 13 5450 1390 283 1 5450 1390 CONT. SVC CONT, SVC 3232.00 2,000.00 283 1 283 1 5450 1390 5450 1400 TOTAL $11857.00 This amend uent is being requested because: To cover PEST CONTROL SERVICES NEEDED, ETC *** CONT. SVC UTILITIES 625.00 1,000,00 TOTAL $11,857.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date K:lusers\shared goodiesiformsiBudget Amendment 04-15-2019.xis (Apr 2003) Al Signature Finance Dept. Review) Date Posted (Finance Dept.) Page 71 of 83 CITY OF WATERLOO Council Communication Approve the budget amendment for the Housing Authority for the Voucher Choice program, including the use of $8,670 in contingency funds for various expense increases, as submitted by the Housing Authority. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department 1 I ousing Authority ATTACHMENTS: Description D e p a rt in e mem t. SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer v I m. .�y N n cy Action Approved Type ludg(t A m,men( rnent Date 5/1/2,0 1 ,,,,,,, 4„ : i. Approve the budget amendment for the Housing Authority for the Voucher Choice program, including the use of $8,670 in contingency funds for various expense increases, as submitted by the Housing Authority. Submitted By: Page 72 of 83 Completed forms should be routed directly to the Finance Dept. City of Waterloo Line -Item Budget Amendment Re FINANCE DEPT. ONLY Finance Committee a..pyoval required? YES NO If so, date approved: uest Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for PM 2019 submitted by the Waterloo Housing Authority Department DECREASE EXPENDITURES (INCREASE REVENUE) 5452 1 (0 5452 /1 0 5452 o' 5452 1710 5452 1710 Acct Name 71:774„tChle,L 014 CLAIM & CO. CLAIM & CO. WORKSHOP Amount 30o.oC aon.0r) 120.00 INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5452 1376 283 13 5452 1391 283 13 5452 2106 283 13 5452 1561 TEMP SERVICES OFFICE EQ. R&M DUES & MEMB. 950.001 950.00 TOTAL $9620.00 This amendment is being requested because: ** To cover temp services for FMLA leave for receptionist *** *** To cover increased copier contract costs, etc*** Prior Committee Actions (Dates): TOTAL $9,620.00 K:lusers shared goodies‘formsiBudget Amendment 58 04-18-2019.xls (Apr 2003) Signature Finance Dept. Review) Date Posted (Finance Dept.) Date Page 73 of 83 CITY OF WATERLOO Council Communication Approve the budget amendment for the Leisure Services General Sports Improvement project to use donations received in prior years in the amount of $6,605.79 in the current fiscal year, as submitted by Leisure S ervic es . City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department services ATTACHMENTS: Description Depart artic . t . SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer I ig: y, Nancy. Action Approved Type Budge m en t Date 5/1/20 c Approve the budget amendment for the Leisure Services General Sports Improvement project to use donations received in prior years in the amount of $6,605.79 in the current fiscal year, as submitted by Leisure Services. Submitted By: Page 74 of 83 Completed forms should be routed directly to the Finance Dept. City of Waterloo Line -item Budget Amendment FINANCE DEPT. ONLY Finance Cdpinmittee approval required? YES NO If so, date approved: equest Form The Finance Committee of the City Council and/or Finance Dept, is hereby requested to authorize the following line -item budget amendment for PIT 2019 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EX ENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount cash 37GFT.0008 Fu d Dept Activity Acct # Acct Name Proj Code Amount 6605,7/010 37 4105 1567 rec equip 37GFT,0008 6,605,79 TOTAL This amendment is being requested because: $6,605.79 TOTAL $6,605.79 to carry forward the balance in this project from FY2018 into FY2019 Prior Committee Actions (Dates): (Signature Dep or Designee) K:\users\shared goodies‘forms\Budget Amendment Request Form.xls (Apr 2003) Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Page 75 of 83 CITY OF WATERLOO Council Communication Approve the budget amendment for the Sewer Fund to use additional interest revenue earned in the current fiscal year in the amount of $55,000 for various expense increases, as submitted by Waste Management S ervic es . City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Waste Manage t ATTACHMENTS: Description Depart entRxi SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer Ilig: yy Nancy. Action Approved Type Budge m anent Date 5/1/20 c „:16 I Approve the budget amendment for the Sewer Fund to use additional interest revenue earned in the current fiscal year in the amount of $55,000 for various exp ens e increases, as submitted by Waste Management Services. Submitted By: Page 76 of 83 Completed forms should be routed directly to the Finance Dept. City of Waterloo Lineitem Budget Amendment FINANCE DEPT, ONLY Finance i,3wrirnitliee approval required? YES Av, NO If so, date approved; equest Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for EYE 19 submitted by the Waste Nana • ement Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) Amount INCREASE EXPENDITURES (DECREASE REVENUE) Fund Deut ,Activit Acct # Met Name Pro Code Interest 5200 Mach E TOTAL This amendment is being requested because: 55,000.00 TOTAL Pros osin to use increased interest revenue to increased debt service ex'enses and refunds. Prior Committee Actions (Dates): Signatur Deptilead or Designee) KAuserekshared goodiesVorm.s\Sewer Year end amendment 4-30-19 FinalAsx (Apr 2003) Signature Fin nce Dept. Review Date Posted (Finance Dept.) 55,000.00 Date Page 77 of 83 CITY OF WATERLOO Council Communication Approve the project budget amendment for the demolition of 536 Dawson Street, partially funded with insurance proceeds in the amount of $10,000, as submitted by Planning. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer v P tan n mm��m ", ' : n.».i i i .�y ➢ iifi cy ATTACHMENTS: Description D epartm engin t R. 4 SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Date Approved 5/1 2( 7 PM Type E.3udg(t A ,mem,:,mv ent Approve the project budget amendment for the demolition of 536 Dawson Street, partially funded with insurance proceeds in the amount of $10,000, as submitted by Planning. Submitted By: Page 78 of 83 Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL. PROJECTS PAGE ONE 536....Dawson St Demo Noel Anderson 101000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No LX CFDA B. State Grant Yes Grant Name C. City Match D. Other Entities Name No X Source of Funding Yes X No Mill Farmers Mutual Insurance Co. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 100,00% , Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any n -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6, Include a brief description of the project in the space below: (REQUIRED) Fire damaged property donated to City with agreement that $10,000 insurance check would be signed over to_ city to assist with demo of property Done None X Yes No .X El n X LJLJ ❑ n Page 2 must be attached and signed. K:lshar d goodieskforms\536 Dawson Derno.xls\Pa e I All Projects (Mar 2010) Page 79 of 83 PROJECT BUDGET WORKSHEET- NONCONSTRUCTION PAGE TWO City Clerk Use 0 ly Finance Co mittee Approval Date Project Name (from page one) 536 Dawson Street Demo Department No. project will be budgeted under 08 Activity No. project will be budgeted under 5885 REVENUES: 3000 Cash on Hand 3350 Federal Gr nt 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3625 Insurance Refund 3720 Donations - Restricted 3750 Sale of onds EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 10 000.00 Fund: Fund: Fund: Total 10,000.00 TOTALS $ 10 000.00 10,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1396 Demo 10 000.00 TOTALS 10,000.00 (Signature Dept. Head) Date tfr (Signature Fina ce lept. Review) KAshared goodies\forms\536 Dawson Demo.xls\Page 2 (Donat or NON-constr) (Mar 2010) 10,000.00 10,000.00 Date Page 80 of 83 CITY OF WATERLOO Council Communication Approve the budget amendment for Young Arena to budget to use additional revenue received in the amount of $12,000 and to request the use of general fund balance in the amount of $27,000 to fund various additional expenses, as submitted by Leisure Services. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department services ATTACHMENTS: Description Depart articn . SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer 11ig: yy Nancy. Action Approved Type Budge anent Date 5/1/20 c Approve the budget amendment for Young Arena to budget to use additional revenue received in the amount of $12,000 and to request the use of general fund balance in the amount of $27,000 to fund various additional expenses, as submitted by Leisure Services. Submitted By: Page 81 of 83 /v /fl iotdd be «Nita/ (1116,,ctly to tileatt.c,-;(--) Dept FINANCE DEP r.„ ONLY Finance p6fTslattee approval lequied? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Fi ance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2019 sub itted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) F nd Dept Activity Acct # 010 37 4500 3000 Acct Name Fund alance Proj Code 1111111111111111111MMIIMIIIIM 111.111.11111111.1111 MIIIM11111111111111111111111111111.11MIIIIIM 11=1111•111•111111111 1111111.111111111 =111111111111MiellIIMIIIII1111111111111111= 11=11111111EMMEMMIIIMIMIIIIIIIM •111111111111111111=111111111M11 MOM= 1111.11111111. INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # 010 37 4500 1400 010 37 4500 1112 010 37 4500 1398 Acct Na e Utilities Part -Time Sales Tax Proj Code Amount 25,000.00 9,000.00 5000,00 11111.1111•111.111111111•1 1111•11111111•11.111111111111•1111.1111 1•1111111111111M111111•11111=1111•11•1111111•11111 TOTAL $3900000 This amendment is being requested because: FY 2019 revenues are antici ated to exceed the FY 2019 bud 0 eted amou t of $592,000 b $12,000 FY 2019 expenditures -- requesting additional $39,000 to cover anticipated expenditures thru 6/30/2019 TOTAL $39,000,00 Prior Committee Actions (Dates): n n (Signature Dept. Hed of Designee) Klusers\shared goodies\for S\4_30_19 budget Amendment Date dt 46 (Signature Finance Dept. Review) Date Date Posted (Financ equest Copy of Budget Amendment Request Form.xls (Apr 2003) Dept.) Page 82 of 83 CITY OF WATERLOO Council Communication May 6, 2019. City Council Meeting: 5/6/2019 Prepared: REVIEWERS: Department Reviewer Action Date Finance 11 hg b , N an..cy Approved 5/1 ", Page 83 of 83