HomeMy WebLinkAboutShive-Hattery - Supplemental Agmnt #1 - 5/6/2019Contract No. 2182080
Owner Project No. TOF-284-R
Iowa DOT Project No. STP -U-8155(755)--70-07
Standard Consultant Contract
For Local Public Agency Consultant Contracts with Federal -aid Participation
Supplemental Agreement No. 1
This SUPPLEMENTAL AGREEMENT NO. 1, made as of the date of the last party's signature below, is by and
BETWEEN City of Waterloo, Iowa, the Owner, located at:
625 Glenwood Street
Waterloo, Iowa 50703
Phone: (319) 291-4440
FAX: (319) 291-4094
and Shive-Hattery, Inc., the Consultant, located at:
316 2nd Street SE
Cedar Rapids, Iowa 52403
Phone: (319) 364-0227
FAX: (319) 364-4251
For the following Project: City of Waterloo Traffic Control Center Remodel Project.
The Owner and Consultant entered into an agreement executed September 6, 2019 for Preliminary Engineering
Services, in which the Consultant agreed to provide professional design and engineering services, to assist with the
development of design. Per an email from Iowa DOT — dated January 3, 2019 at 01:24PM — Iowa DOT informed the
project will now be locally let instead of being let by the Iowa DOT. This amendment is to modify our original
agreement to incorporate limited Letting Services.
Now therefore, the Owner and Consultant request to amend the contract value of the original agreement, based
upon a change in the anticipated scope of services.
6/itlfiR
TABLE OF CONTENTS
Article Number And Description
1 Initial Information
1.2 Financial Parameters
1.4 Time Parameters
Attachment SA -A - Scope of Services
Attachment SA -B - Specifications
Attachment SA -C - Fees and Payments
Attachment SA -C-1 - Cost Analysis Worksheet
ARTICLE 1 INITIAL INFORMATION
This SUPPLEMENTAL AGREEMENT NO. 1 is based an the following information and assumptions.
1.2 Financial Parameters
1.2.1 Amount of the Owner's budget for the Consultant's compensation under this SUPPLEMENTAL
AGREEMENT is:
1. Preliminary Engineering (PE) to increase by $4,572.00 from $12,977.00 to $17,549
Note:
■ PE 'To Increase By' — $4,572.00— is related to the increase in Preliminary Engineering Scope of
Services as described in SA -A, the adjustment of wage rates to be reflective of 2019 (in lieu of 2018)
and the costs of reimbursable expenses related to printing the documents (see SA -C-1 for details).
1.4 Time Parameters
1.4.1 The Consultant shall begin work under this Agreement upon receipt of a written notice to proceed
from the Owner.
1.4.2 Milestones for completion of the work under this Agreement as follows:
1. Completion of all work under this agreement shall be on or before December' 31, 2019 unless
extended by written approval of the Contract Administrator or adjusted by supplemental
agreement.
The original completion date was on or before December 31, 2018. The reason for the
schedule extension is related to the timeframe it took to receive approval to let the project
locally. Additionally, the professional services previously included only design phase services
and now have been increased to include services through construction engineering as
described within this Supplemental Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below.
Shive-Hattery, In
B
Jord _ l reyer
Proj _ anager
City of Waterloo
Date: 61 - 30 —1 1
Date: o4I?1101\
By k- Date: -CL !a
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for FHWA Authorization*
By ) Date: (L' 6 -29/9
Name UMO /44 At x1Y
Title P! /�G%�/ R / Yi f ��f "' ;-i o x1,44
* The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating
the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds.
ATTACHMENT SA -A
Scope of Services
Scope of Services have been amended to include the following items.
Preliminary Engineering
E
Local Letting
E.01
Answer Contractor and Client Questions
Receive and respond to questions through the bid advertisement period up to the letting date.
E.02
Prepare and Issue Addenda, If Necessary
Document changes to the design through updating the Construction Documents and issuing addenda.
ATTACHMENT SA -B
Specifications
Plans and specifications per Public Bidding Laws for the City of Waterloo Traffic Control Center Remodel Project. A
digital copy of the plans and specifications will be provided in pdf format.
ATTACHMENT SA -C
Lump Sum
3.1.1 FEES AND PAYMENTS
3.1.1.1 Fees. For full and complete compensation for all work, materials, and services furnished under the terms
of this Agreement, the Consultant shall be paid fees on a lump sum basis and payment of this amount
shall be considered as full and complete compensation for all work, materials and services furnished
under the terms of this Agreement. The lump sum amount shall be $ 4.572.00. The estimated staff hours
and fees are shown in Attachment SA -C-1.
The lump sum amount will not be changed unless there is a substantial change in the magnitude, scope,
character, or complexity of the services from those covered in this Agreement. Any change in the lump
sum amount will be by Supplemental Agreement.
3.1.1.2 Reimbursable Costs. Reimbursement of costs is limited to those that are attributable to the specific
work covered by this Agreement and allowable under the provisions of the Code of Federal Regulations
(CFR), Title 48, Federal Acquisition Regulation System, Subchapter E., Part 30 (when applicable), and
Part 31, Section 31.105 and Subpart 31.2. In addition to Title 48 requirements, for meals to be eligible for
reimbursement, an overnight stay will be required.
3.1.1.3 Premium Overtime Pay. Not applicable.
3.1.1.4 Payments. Monthly payments for work completed shall be based on the percentage of work completed
and substantiated by monthly progress reports. The Contract Administrator will check such progress
reports and payment will be made for the proportional amount of the lump sum fee. The Owner shall
retain from each monthly payment for construction inspection or construction administration services 0%
of the amount due.
Invoices shall clearly identify the beginning and ending dates of the prime's and subconsultant's billing
cycles. All direct and indirect costs incurred during the billing cycle shall be invoiced. Costs incurred from
prior billing cycles and previously not billed, will not be allowed for reimbursement unless approved by the
Contract Administrator.
Upon completion, delivery, and acceptance of all work contemplated under this Agreement, the
Consultant shall submit one complete invoice statement for the balance of the lump sum fee. Payment
of 100% of the total cost claimed, inclusive of retainage, if applicable, will be made upon receipt and
review of such claim. The Consultant agrees to reimburse the Ownerfor possible overpayment
determined by final audit.
Page7of7
ATTACHMENT C-1
Cost Analysis Worksheet
Contract No. 2082080, Supplemental Agreement No. 1
Iowa DOT Project No. STP -U-8155(755)--70-07
I. Direct Labor Cost (Prime Only)
Category Hours Rate/Hour Amount
Project Manager 1.00 50.00 $ 50.00
Office Assistant 1.00 27.25 $ 27.25
Project Leader 0.00 49.28 $ -
Architect 4.00 50.00 $ 200.00
Interior Designer 8.00 17,79 $ 142.32
Electrical Engineer 2.00 48.56 $ 97.12
Electrical Designer 2.00 35.58 $ 71.16
Payroll Total:
$ 588
IL Combined Overhead (COH) & Facilities Capital Cost of Money (FCCM) Costs (Prime Only)
HA. Indirect Cost Factor: ( 170.56% X I) $ 1,002.64
III. Direct Project Expenses (Prime Only)
Phone/Fax
Travel
Reproductions
Postage
242.85
2,500.00
Combined Overhead total:
445.60 miles @ 0.545
Total Direct Project Expenses:
IV. Estimated Actual Costs (EAC) (Prime Only) (I+ II + 111)
V. Fixed Fee (Prime Only) ( 15% X (I + IIA)) $ 238.57
Fix Fee Total:
$ 1,003
$ 2,742.85
$ 4,333
(Rounded)
$ 239
VI. Contingency (Prime Only) 0% X (I + 0 + III) $
VII. Subconsultant Expenses (Designage if Cost Plus Fixed Fee (CP), Lump Sum (LS), etc. and
include appropriate number of Attachment "I's" as necessary)
No Subconsultants
Total Subcontractor Costs: $
(Rounded)
(Rounded)
(Rounded)
VIII. Lump Sum Agreement Total (IV + V + VI + VII) $ 4,572
(Rounded)