HomeMy WebLinkAboutMinutes-11/14/2011N J
November 14, 2011
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 14, 2011. Mayor Ernest G.
Clark in the Chair. Roll Call: Getty, Jones, Greenwood, Schmitt, Welper, Hart. Absent:
Cole.
Moment of Silence.
Pledge of Allegiance: Mayor Buck Clark.
137601 - Hart/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, November 14,
2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent:
Cole. Motion carried.
137602 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, November 7,
2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent:
Cole. Motion carried.
CONSENT AGENDA
137603 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP642, pp. 1-104, dated November 14, 2011,
in the amount of $3,502,409.25, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2011-1066.
2. Cancellation of assessment for 1823 City View Street; and authorize City
Clerk to notify Black Hawk County Treasurer of said cancellation -Submitted
by Suzy Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2011-1067.
3. Request of Mark Minard for a concrete driveway to be located at 706
Cloverdale Avenue, together with recommendation of approval of City
Engineer -Submitted by Eric Thorson, P.E., City Engineer.
Resolution adopted •and upon approval by Mayor assigned No. 2011-1068.
b. Motion to approve the following:
1.
2.
3.
4.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Michelle
Weidner, Chief
Financial
Officer
16th Annual
Governmental
GAAP Update
Webinar in
office
November
3, 2011
$180.00
Mike Schipper
and 2nd
possible
instructor
Fisher Controls
Technician
Recertification
Marshalltown,
Iowa
November
9-11,
2011
$303.00
Sergeant
Rasmussen
Less Lethal
Instructor
Course
Plainfield,
Indiana
November
27 -
December
1, 2011
$2,070.00
Todd Henrich,
LS Electrician
Mechanical Code
Waterloo,
Iowa
October
4, 2011
$110.00
November 14, 2011
Page 2
5. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Appointee
Board/Commission
Expiration Date
New or Re -
Appointment
Jane Scott
Cable TV Commission
December
31,
2013
Re -Appointment
Barbara Heinze
Cable TV Commission
December
31,
2013
New Appointment
Class C Beer License Permit Application
6. Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes
Sunday Sales)
7. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
Class C Liquor License Permit Application
8. El Mecca Shrine Club, 325 E. Park Avenue (New) (Expires 10/28/12)
9. Volk Haus, 324 E. 4th Street (Renewal) (Expires 11/22/12) (Includes Sunday
Sales)
10.The Brown Bottle, 209 W. 5th Street (Renewal) (Expires 10/21/12) (Includes
Sunday Sales)
Class E Liquor License Permit Application
11.Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
Special Class C Beer/Wine License Permit Application
12.Honey Garden Family Restaurant, 826 La Porte Road (New) (Expires 11/8/12)
(Includes Sunday Sales)
Class B Wine License Permit Application
13.Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes
Sunday Sales)
14.Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
15.Bonds
Roll call vote -Ayes: Six. Absent: Cole. Motion carried.
PUBLIC HEARINGS
137604 - Hart/Greenwood
that proof of publication of notice of public hearing on F.Y. 2011 Waterloo
Public Works Facility, Contract No. 810, as published in the Waterloo Courier on
October 27, 2011, be received and placed on file. Voice vote -Ayes: Six.
Absent: Cole. Motion carried.
137605 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Hart/Greenwood
that the hearing be closed. Voice vote -Ayes: Six. Absent: Cole. Motion
carried.
137606 - Hart/Greenwood
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with F.Y. 2011 Waterloo Public Works Facility, Contract No.
810", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1069.
137607 - Hart/Greenwood
that "Resolution ordering construction in conjunction with F.Y. 2011 Waterloo
Public Works Facility, Contract No. 810", be adopted. Roll call vote -Ayes:
Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1070.
November 14, 2011 Page 3
137608 - Hart/Greenwood
to receive, file and instruct City Clerk to open and read bids and refer to
Public Works Director for review:
Bidder
Bid
Security
Base Bid Amount
Cardinal Construction
Waterloo, Iowa
5%
$6,623,000.00
Henkel Construction
Mason City, Iowa
5%
$6,710,000.00
Kraemer Brothers Construction
Plain, Wisconsin
5$
$6,897,000.00
Larson Construction
Independence, Iowa
5%
$6,200,000.00
Portzen Construction
Dubuque, Iowa
5%
$6,760,000.00
Rochen Construction
Urbandale, Iowa
5%
$6,840,000.00
Samuels Group
Wausau, Wisconsin
5%
$6,815,000.00
Tricon Construction
Dubuque, Iowa
5%
$6,818,000.00
Voice vote -Ayes: Six. Absent: Cole. Motion carried.
RESOLUTIONS
137609 - Schmitt/Welper
that "Resolution approving recommendation of award of contract in the amount of
$149,700.00 to Peterson Contractors Inc. of Reinbeck, Iowa in conjunction with
Demolition and Site Clearance Services (No Regulated Asbestos -Containing
Materials) for the Former Grand Hotel located at 300 W. Mullan Avenue -Submitted
by Noel Anderson, Community Planning & Development Director", be adopted. Roll
call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1071.
137610 - Schmitt/Welper
that "Resolution approving recommendation of award of contract in the amount of
$63,250.50 to McClain and Company, Inc. of Waterloo, Iowa in conjunction with
Demolition and Site Clearance Services (No Regulated Asbestos -Containing
Materials) Group 2 for the Hazard Mitigation Grant Program (HMGP) Property
Acquisition Project -Submitted by Aric Schroeder, City Planner", be adopted.
Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1072.
137611 - Schmitt/Welper
that "Resolution approving request by Howard L. Allen Investments, Inc. for a
Minor Site Plan Amendment to the "S-1" Shopping Center Commercial District and
an alteration of the parking requirements for the property generally described
as being east of 2825 Crossroads Boulevard, to allow for the development of a
retail strip center with a 71 stall parking lot, approximately 13 stalls less
than the approximate 84 stall required -Submitted by Aric Schroeder, City
Planner", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1073.
137612 - Greenwood/Schmitt
that "Resolution approving a lease agreement with Robert Klingenberg to lease
approximately 1,100 square feet of city owned office space located at 1100
Sycamore Street for $1.00 per year; and authorize Mayor and City Clerk to
execute said document -Submitted by Noel Anderson, Community Planning &
Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Mr. Schmitt expressed concern with leasing office space for one dollar per year
due to competing with the private sector.
Noel Anderson, Community Planning and Development Director, reported that the
building is in need of some maintenance and leasing the property will save the
City in utilities. The maintenance will not be at the City's expense.
November 14, 2011 Page 4
Mr. Welper clarified that the lease states that the City will not pay for any
maintenance.
Resolution adopted and upon approval by Mayor assigned No. 2011-1074.
137613 - Greenwood/Schmitt
that "Resolution approving transfer of the remaining balance of $5,000.00 of the
hotel/motel discretionary grant previously awarded August 2, 2010 to Main Street
for marketing the Public Market to Leisure Services -Submitted by Michelle
Weidner, Chief Financial Officer", be adopted. Roll call vote -Ayes: Six.
Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1075.
137614 - Greenwood/Schmitt
that "Resolution authorizing the submission of a Community Attraction and
Tourism Program Marketing grant application in the amount of $15,000.00 to the
Iowa Department of Economic Development Vision Iowa/CAT program -Submitted by
Cammie Scully, Cultural & Arts Commission Director", be adopted. Roll call
vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1076.
ORDINANCES
137615 - Welper/Hart
that "an Ordinance amending the 2008 Traffic Code by enacting a new Section
540A, Activated Hybrid Beacons in conjunction with Traffic Ordinance Change -
Adding Activated Hybrid Beacons Section", be received, placed on file,
considered and passed for the first time. Roll call vote -Ayes: Six. Absent:
Cole. Motion carried.
Sandie Greco, Traffic Superintendent, explained that the hybrid beacon is only
activated by an emergency vehicle or by a pedestrian push button.
137616 - Welper/Hart
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Cole. Motion
carried.
137617 - Welper/Hart
that "an Ordinance amending the 2008 Traffic Code by enacting a new Section
540A, Activated Hybrid Beacons in conjunction with Traffic Ordinance Change -
Adding Activated Hybrid Beacons Section", be considered and passed for the
second and third times and adopted. Roll call vote -Ayes: Six. Absent: Cole.
Ordinance adopted and upon approval by Mayor assigned No. 5083.
OTHER COUNCIL BUSINESS
137618 - Getty/Schmitt
that Change Order No. 1 for a net increase of $67,668.84 for work performed by
Americlean of Waterloo, Iowa in conjunction with Five Sullivan Brothers
Convention Center Duct and Coil Cleaning -Submitted by Craig Clark, Building
Official/Maintenance Administrator, be received, placed on file and approved.
Voice vote -Ayes: Six. Absent: Cole. Motion carried.
Mr. Schmitt clarified that this is the end of this project.
Forest Dillavou, 1725 Huntington Road, expressed concern with the amount of
change orders.
Craig Clark, Building Official, reported that this is a second phase of the
project and was not planned in the beginning.
137619 - Schmitt/Hart
to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc. in conjunction with 2011 Riverview Recreation Area Passive Unit
Enhancement Phase II, be approved. Voice vote -Ayes: Six. Absent: Cole.
Motion carried.
November 14, 2011 Page 5
137620 - Schmitt/Hart
that plans, specifications, form of contract, etc. in conjunction with 2011
Riverview Recreation Area Passive Unit Enhancement Phase II, be received and
placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried.
137621 - Schmitt/Hart
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with 2011 Riverview Recreation Area Passive Unit
Enhancement Phase II", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1077.
137622 - Schmitt/Hart
that "Resolution setting date of hearing and bid opening as December 5, 2011 and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with 2011 Riverview Recreation Area Passive Unit
Enhancement Phase II", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2011-1078.
ORAL PRESENTATIONS
None
137623 - Hart/Schmitt
that the council adjourn to Executive Session at 5:55 p.m. Roll call vote -Ayes;
Six. Absent: Cole. Motion carried.
City Attorney Jim Walsh stated that discussion of Iowa Code 21.5G, to avoid
disclosure of specific law enforcement matters, which if disclosed would enable
law violators to avoid detection is an approved topic of Executive Session.
EXECUTIVE SESSION
137624 - Hart/Schmitt
that the council adjourn Executive Session at 6:18 p.m. Voice vote -Ayes: Six.
Absent: Cole. Motion carried.
ADJOURNMENT
137625 - Hart/Schmitt
that the Council adjourn at 6:19 p.m. Voice vote -Ayes: Six. Absent: Cole.
Motion carried.
Suzy Shares
City Clerk