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HomeMy WebLinkAboutSchumacher Elevator Company - Professional Services Contract - 6/10/2019Elevator Company May 8, 2019 TO: City of Waterloo Attn: Building Maintenance 715 Mulberry Street Waterloo, IA 50703 Attn: Mark Boesen Established in 1936 Contract # 20019617 Phone: 319-291-4311 mark.boesen@waterloo-ia.org RE: COMPLETE PREVENTIVE MAINTENANCE FOR HYDRAULIC ELEVATORS We propose to furnish Schumacher preventive maintenance on the following described elevator equipment at your building located Waterloo, Iowa: See Attached List Under this contract, we will maintain the elevator equipment as hereinafter described on the terms and conditions subsequently set forth. We will use trained elevator technicians directly employed and supervised by our company. These technicians will be qualified to keep your equipment properly adjusted, and they will use all reasonable care to maintain the elevators in proper and safe operating condition. We will systematically examine, adjust, lubricate as required, and if, in our judgment, conditions warrant, repair or replace: • Car and hoistway door hangers and tracks, door operator, door contacts, door protective devices, all door gibs, car and corridor operating stations, alarm bell and buffers. • Leveling devices, cams, controller, solid state components (excluding proprietary components), relays, resistance for operating and motor circuits, operating circuit rectifiers, leads, resistors, transformers, condensers, contacts, and timing devices. • Operating valves, leveling valves, valve motors, motor windings, pumps, pump motors, hydraulic fluid, hydraulic fluid tanks and exposed piping. (Hydraulic jack assembly and all underground piping, are excluded.) We also agree: • To renew guide shoe gibs or guide rollers when in our judgment this is necessary to ensure smooth and quiet operation, and except where roller guides are used, to keep the guide rails properly lubricated. • To periodically examine all safety devices. • To repair or replace conductor cables, elevator hoistway wiring and machine room elevator wiring. • To furnish Schumacher lubricants compounded to our rigid specifications. • To examine, lubricate, adjust, and if in our judgment conditions warrant, repair or replace all accessory equipment furnished and installed by us with exceptions as stated hereinafter. PRICE ADJUSTMENT PROVISION The price set forth in this contract shall be adjusted annually on the anniversary date of this contract in the manner provided below: 1. The contract price shall be increased or decreased by the corresponding increase or decrease in the straight time hourly rate paid, plus fringe benefits, to Elevator Constructor Mechanics in the locality where the equipment is to be maintained. The straight time hourly rate for Elevator Constructor Mechanics is the actual hourly rate paid to such mechanics. Fringe benefits include, but are not limited to, pensions, vacations, paid holidays, group life insurance, sickness and accident insurance, and hospitalization insurance. 2. The adjustment in price resulting from the above price adjustment provision shall not increase the contract price by more than the maximum permitted by any applicable legally issued Government regulations in effect at the time that such adjustments are made. One Schumacher Way 1 P.O. Box 393 I Denver, Iowa 50622 I (319) 984-5676 1 FAX (319) 406-1270 www.SchumacherElevator.com 1 e-mail: srvc@SchumacherElevator.com May 8, 2019 TO: City of Waterloo Attn: Building Maintenance 715 Mulberry Street Waterloo, IA 50703 Contract # 20019617 Phone: 319-291-4311 Attn: Mark Boesen mark.boesenc waterloo-ia.orq RE: COMPLETE PREVENTIVE MAINTENANCE FOR TRACTION ELEVATORS We propose to furnish Schumacher maintenance on the following described elevator equipment at your building located in Waterloo, Iowa: See Attached List Under this contract, we will maintain the entire elevator equipment as hereinafter described on the terms and conditions subsequently set forth. We will use trained men directly employed and supervised by us. They will be qualified to keep your equipment properly adjusted, and they will use all reasonable care to maintain the elevators in proper and safe operating condition. We will systematically examine, adjust, lubricate as required, and if, in our judgment, conditions warrant, repair or replace: • Machine, motor, generator and controller parts, including worms, gears, thrusts, bearings, brake magnet coils or brake motors, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistance for operating and motor circuits. • Controller, selector and dispatching equipment, solid state components (excluding proprietary components), resistors, relays, transformers, dashpots, condensers, contacts, leads, steel selector tape, timing devices and mechanical and electrical driving equipment. • Governor, governor jaws, governor sheave and shaft assembly, bearings and contacts. • Door operator, car and hoistway door hangers, tracks, interlocks and door protective devices. We also agree: • To renew guide shoe gibs or guide rollers when in our judgment this is necessary to ensure smooth and quiet operation and, except where roller guides are used, to keep the guide rails properly lubricated. • To periodically examine all safety devices and governors, and equalize the tension on all hoisting ropes. • To renew all wire ropes as often as in our judgment is necessary to maintain an adequate factor of safety, and repair or replace conductor cables. • To furnish Schumacher lubricants compounded to our rigid specifications. • To examine, lubricate, adjust, and if, in our judgment conditions warrant, repair or replace all accessory equipment furnished and installed by us with exceptions as stated hereinafter. PRICE ADJUSTMENT PROVISION The price set forth in this contract shall be adjusted annually on the anniversary date of this contract in the manner provided below: 1. The contract price shall be increased or decreased by the corresponding increase or decrease in the straight time hourly rate paid, plus fringe benefits, to Elevator Constructor Mechanics in the locality where the equipment is to be maintained. The straight time hourly rate for Elevator Constructor Mechanics is the actual hourly rate paid to such mechanics. Fringe benefits include, but are not limited to, pensions, vacations, paid holidays, group life insurance, sickness and accident insurance, and hospitalization insurance. 2. The adjustment in price resulting from the above price adjustment provision shall not increase the contract price by more than the maximum permitted by any applicable legally issued Government regulations in effect at the time that such adjustments are made. One Schumacher Way 1 P.O. Box 393 1 Denver, Iowa 50622 1 (319) 984-5676 1 FAX (319) 406-1270 www,SchumacherElevator.com 1 email: elevators@SchumacherElevator.com May 8, 2019 TO: City of Waterloo Attn: Building Maintenance 715 Mulberry Street Waterloo, IA 50703 Contract # 20019617 Phone: 319-291-4311 Attn: Mark Boesen mark.boesenawaterloo-ia.orq RE: COMPLETE PREVENTIVE MAINTENANCE FOR ESCALATORS We propose to furnish Schumacher preventive maintenance on the following described escalator equipment at your building located in Waterloo, Iowa : 2 — Escalators (Five Sullivan Brothers) Under this contract, we will maintain the entire escalator equipment as hereinafter described on the terms and conditions subsequently set forth. We will use trained elevator technicians directly employed and supervised by us. They will be qualified to keep your equipment properly adjusted, and they will use all reasonable care to maintain the escalators in proper and safe operating condition. We will regularly and systematically examine, clean, lubricate, adjust and when conditions warrant, repair or replace the following: main drive belts, steps, drive units, handrail drive rollers and belts, controllers and parts thereof, including: bearings, brake solenoids, solid state devices, relays, coils, contacts, drive motors, brake discs and pads, gear reducers, windings and coils, resistors and control transformers. We will keep the escalators properly lubricated at all times with lubricants compounded to our specifications. We also agree: • To periodically examine and when conditions warrant, replace step rollers to provide smooth and quiet operation. • To periodically examine, clean, adjust and when conditions warrant, repair or replace the following operating and safety devices: stop buttons, broken drive belt switches, governor switch and all safety switches, disc brake switches, step link drive chain switches, and skirt safety switches. • To test all operating and safety devices as required by A.N.S.I. A-17.1 code. • To periodically examine, adjust and when conditions warrant, repair or replace: steps, handrails, handrail guides and comb plates. We assume no responsibility for the following items, which are not included under this contract: exterior panels, skirt and deck panels, cleaning of exposed surfaces, balustrades, and power switches, fuses and feeders to controllers. The owner must supply Schumacher Elevator Co. a complete set of as built electrical prints for each escalator. PRICE ADJUSTMENT PROVISION The price set forth in this contract shall be adjusted annually on the anniversary date of this contract in the manner provided below: 1. The contract price shall be increased or decreased by the corresponding increase or decrease in the straight time hourly rate paid, plus fringe benefits, to Elevator Constructor Mechanics in the locality where the equipment is to be maintained. The straight time hourly rate for Elevator Constructor Mechanics is the actual hourly rate paid to such mechanics. Fringe benefits include, but are not limited to, pensions, vacations, paid holidays, group life insurance, sickness and accident insurance, and hospitalization insurance. 2. The adjustment in price resulting from the above price adjustment provision shall not increase the contract price by more than the maximum permitted by any applicable legally issued Government regulations in effect at the time that such adjustments are made. One Schumacher Way ( P.O. Box 393 I Denver, Iowa 50622 1 (319) 984-5676 1 FAX (319) 406-1270 www.SchumacherElevator.com 1 email: elevators@SchumacherElevator.com STATE REQUIRED TESTS This contract includes all of the state tests that are presently required, as well as the filing of all the state reports regarding these tests. These tests impose upon the equipment a much greater strain than that experienced during normal operation. Therefore, it is agreed that in making tests of the governor, safety devices, or any hydraulic devices, Schumacher Elevator Company shall not be liable for injury (including death) to persons (except employees of Schumacher Elevator Company) because of action or failure of any of these devices. If repairs are necessary as a result of these tests or if repairs are required to obtain proper operation of the equipment to meet the requirements of these tests, such work shall be billed separately in addition to the normal contract amount. Schumacher Elevator Company is not responsible for conducting fire recall tests on the elevator(s). It is agreed that Schumacher Elevator Company is not required to make replacements or repairs necessitated by reason of obsolescence, negligence or misuse of the equipment or by reason of any other cause beyond our control except ordinary wear and tear. We shall not be required to make any newly required safety tests or to install new attachments on the elevators as recommended or directed by insurance companies or governmental authorities, or to make any replacements mentioned herein with parts of a different design. The following items of elevator equipment are not included under the terms of this agreement: hoistway door panels, hinges, frames, gates, and sills; cleaning, refinishing, repairing or replacing of elevator cab enclosure, flooring, sills, door panels, gates, removable offset panels; light fixtures and lamps; power supply switches, fuses, and feeders to elevator controller; fixture plates for signal equipment, all unexposed piping and connections; card readers, telephone systems and telephone lines, intercom or music systems, heating or cooling systems, emergency power generators, smoke sensors, heat sensors, shunt trip breakers and all proprietary components and their replacement. The owner must supply Schumacher Elevator Company a complete set of "as built" electrical prints for each elevator, as well as all manuals to include adjustment procedures, all fault logs, programming information and all diagnostic tools and troubleshooting information required to maintain these elevators. Schumacher Elevator Company maintains the right to renegotiate the terms of this contract if alterations, additions, adjustments or repairs are made by anyone other than Schumacher Elevator Company. The items listed on the schedule below show considerable wear and should be replaced in the near future. To provide you with maximum service from these items, we are accepting these items in their present condition with the understanding that you will pay, in addition to the base contract amount, an extra amount to be determined by us at the time the items listed are first replaced. The charge for this replacement will be determined by pro -rating the total cost of replacing the individual items. The owner will pay for that portion of the life of the items used prior to the date of this contract and Schumacher Elevator Company will pay for that portion used since the date of this contract: SCHEDULE OF PARTS TO BE PRO -RATED NAME OF PART INSTALLED NONE. All work is to be performed during the regular working hours of our regular working days (Monday — Friday, 8:00 A.M. — 4:30 P.M.), excluding elevator trade holidays. Overtime examinations, repairs or emergency adjustment callback services performed outside the regular working hours of our regular working days are not included in this contract. If these services are requested, we will charge you extra as follows: for examinations or repairs, Schumacher Elevator Company will absorb the worked hours at straight time rates and the owner will be charged extra for the overtime premium, and for travel time and expenses at our normal billing rates. The owner agrees to carefully monitor the equipment covered under this contract. In the event of any malfunctions or problems with this equipment the owner agrees to immediately remove that equipment from service and barricade the entrance to the equipment to prevent its use. The owner also agrees to promptly notify Schumacher Elevator Company of any equipment malfunctions, problems or accidents that may have occurred. In addition, the owner agrees to provide Schumacher Elevator Company personnel a safe place in which to work. It is agreed that Schumacher Elevator Company assumes no liability for injuries or damage to persons or property except those directly due to our acts or omissions; and that the owner's responsibility for injuries or damages to persons or property while on or about the elevators referred to is in no way affected by this contract. Schumacher Elevator Company shall not be liable for any loss, damage or delay caused by acts of government, strikes, lockouts, fire, explosion, theft, riot, civil commotion, war, malicious mischief, act of God, or by any cause beyond our reasonable control, and in any event, Schumacher Elevator Company shall not be liable for consequential damages. This service shall commence on the 1st day of July , 2019 , and shall continue for a period of three years and shall be automatically renewed for subsequent three-year periods until terminated. Either party may terminate this contract either at the end of the first three years or at the end of any subsequent three-year period by giving the other party ninety (90) days prior written notice. One Schumacher Way 1 P.O. Box 393 1 Denver, Iowa 50622 1 (319) 984-5676 1 FAX (319) 406-1270 www,SchumacherElevator.com 1 email: elevators@SchumacherElevator.com In the event of the sale, lease or other transfer of the elevators or dumbwaiters described herein, or of the premises in which they are located, customer agrees to see that such purchaser is made aware of this contract and assumes and agrees to be bound by the terms hereof for the balance of the contract, and subject to termination as herein provided, or otherwise be liable for the full unpaid balance due for the full unexpired term of the contract; provided, however, that in any such case, Schumacher Elevator Company may in its sole discretion terminate the contract with any such successor at any time upon thirty (30) days advance notice in writing. CONTRACT PRICE: See Attached List Payments of will be made on a quarterly basis and due by the last day of the month prior to the billing period. Beginning on the Effective Date of this contract, payments will be made as selected below and an Advanced Payment Discount will be applied to the net billing amount: Method of Payment Billing Frequency & Advanced Payment Discount Electronic 0 Semi -Annual 1% 0 Check 0 Annual 3% 0 I (we) agree to pay all invoices Net (30) thirty days from invoice date. Credit extensions will bear interest at the rate of 18% A.P.R. on all past due accounts. The customer agrees to pay all reasonable attorney fees, collection agency fees, court costs and legal fees in the event of default or failure to pay in accordance with the credit terms. Failure to pay any sum due by you within (60) sixty days will be a material breach of this contract and Schumacher Elevator Company may choose to do one of the following: 1) declare all sums for the unexpired term of this agreement due immediately as liquidated damages and terminate this agreement, or 2) suspend all service until all amounts due have been paid in full. If Schumacher Elevator Company elects to suspend service, we shall not be responsible for damages or injuries to persons or property during that time. Upon resumption of service, the owner will be responsible for any costs Schumacher Elevator Company incurs as a result of the suspension of service. The owner agrees to pay, as an addition to the price herein quoted, the amount of any tax based upon the transfer, use, ownership or possession of the equipment covered under this agreement, imposed by any law enacted after the date of this agreement or imposed upon you by any existing law. The price shall be subject to adjustment at the end of each anniversary date in accordance with the Price Adjustment Provision as set forth on Page 1 of this contract. This contract becomes effective when signed by the owner below and when approved by an executive officer of Schumacher Elevator Company. All prior representations or contracts not incorporated herein are superseded. CITY OF WATERLOO SCHUMACHER ELEVATOR COMPANY BY Mark Traetow SCHUMACHERE VAT•'CO PANY By L% i tit- ✓L j ziBy Tilte Accepted in duplicate Approved Date T'tle 4///9 ate One Schumacher Way ( P.O. Box 393 1 Denver, Iowa 50622 1 (319) 984-5676 1 FAX (319) 406-1270 www.SchumacherElevator.com I email: elevators@SchumacherElevator.com Conveyance List: Location(s) Type of Convevan State Start Current Monthly Carnegie Annex Schumacher Hydraulic Passenger 8076 _ _ 3183_ 3983 7/1/2019 7/1/2019 _ 7/1/2019 3 Year 3 Year 3 Year $ 232.41 $ 232.41 $ 550.00 _ _____ $ 557.00 Center for the Arts____________ City Hall Schumacher Hydraulic Passenger Otis Traction Passenger _City Hall __ _ _______ _____ Public Library (staff) Otis Traction Passenger ______._3984 Schumacher Hydraulic Passenger 3160 7/1/2019_ 7/1/2019 3 Year 3 Year Public Library (public) Montgomery Traction Passenger 3342 7/1/2019 3 Year East & West Parking Ramp Elev C Schumacher Hydraulic Passenger 9055 7/1/2019 3 Year $ 523.08 East & West Parking Ramp Elev B Schumacher Hydraulic Passenger 9114 7/1/2019 3 Year East Park Ave Ramp Schumacher Hydraulic Passenger 5886 7/1/2019 3 Year $ 285.54 Conway Parking Ramp Schumacher Hydraulic Passenger 4818 7/1/2019 3 Year $ 292.15 Five Sullivan Brothers - Kitchen/Back Schumacher Hydraulic Passenger 2316 7/1/2019 3 Year $ 1,411.51 Five Sullivan Brothers - Freight Schumacher Hydraulic Passenger 2317 7/1/2019 3 Year Five Sullivan Brothers - Gues Schumacher Hydraulic Passenger 2319 7/1/2019 3 Year Five Sullivan Brothers - Up Esc Escalator 2318 7/1/2019 3 Year Five Sullivan Brothers - Down Esc Escalator 2320 7/1/2019 3 Year Youth Pavillion Schumacher Hydraulic Passenger 11892 7/1/2019 3 Year $ 154.55 Young Ice Arena Schumacher Hydraulic Passenger 8300 7/1/2019 3 Year $ 237.08 Cedar Valley Sportsplex Schumacher Hydraulic Passenger 13393 7/1/2019 3 Year $ 156.39 Boat House Schindler Hydraulic Passenger 12921 7/1/2019 3 Year $ 72.45 Waterloo Airport Schumacher Hydraulic Passenger 10787 7/1/2019 3 Year $ 173.46 One Schumacher Way 1 P.O. Box 393 1 Denver, Iowa 50622 1 (319) 984-5676 1 FAX (319) 406-1270 www.SchumacherElevator.com 1 email; elevators@SchumacherElevator.com