HomeMy WebLinkAboutCouncil Packet - 6/17/2019FINANCE COMMITTEE
June 17, 2019
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Sharon Juon
Vice Chairperson Bruce Jacobs
Patrick Morrissey
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of June 10, 2019, as proposed.
PRE -AUTHORIZATION TO EXPEND OVER $1,000.00
1. Airport
Amount and Estimated S/H: $6,512 + $400 S/H
Expenditure: (4) baggage well scales for the American Airlines ticket counters at
the Airport.
2. Building Maintenance
Amount and Estimated S /H : $8,000
Expenditure: Pool chemicals for FY2020.
3. Building Maintenance
Amount and Estimated S /H : $2,000
Exp end iture : Emergency repair to replace chemical controller at Gates Pool.
4. Building Maintenance
Amount and Estimated S/H: $5,745.53
Expenditure: Prime, p las ter rep airs , sanitize and paint walls and ceilings in o ffic e
and main room at Carnegie Building due to water damage.
5. Cultural & Arts
Amount and Estimated S/H: NTE $2,800
Expenditure: Phelps Youth Pavilion bus reimbursements for 2018-2019 school
year.
6. Garage
Amount and Estimated S/H: $37,247.80
Exp end iture : Replacement and upgrade of the P etro vend system, journal cable,
reset motor, nozzle, Smart P uls er and hardware for City's fuel site.
7. Leisure Services
Amount and Estimated S /H : $12,000
Exp end iture : Rental of a portion of the maintenance building space at 304 W. 5th
Page 1 of 61
Street for the period of August 2019 through July 2020.
8. Leisure Services
Amount and Estimated S/H: $14,050
Exp end iture : Project management and consulting services for Young Arena ro o f
project pertaining to louver remo val/rep lac ement, door repairs and infill as well as
HVAC rep lac ement.
9. Leisure Services
Amount and Estimated S /H : 5,921.24
Expenditure: Emergency repairs to the Young Arena ice system's ammonia relief
vent line sensors, including parts and installation and chiller oil draining to be
completed in conjunction with rep airs .
10. Leisure Services
Amount and Estimated S/H: $6,695
Expenditure: Insecticide to protect ash trees on public property from Emerald
Ash Borer infestation.
11. Leisure Services
Amount and Estimated S/H: NTE $6,000
Expenditure: Installation only of certified playground mulch surfacing.
12. MIS
Amount and Estimated S/H: $1,500
Expenditure: Service hours for ERP (New World) upgrade.
13. MIS
Amount and Estimated S/H: $1,284.32
Expenditure: Dell memory for VM -Ware Host Servers.
14. MIS
Amount and Estimated S/H: $2,500
Expenditure: GIS support service hours.
15. Police
Amount and Estimated S/H: $6,640.80
Expenditure: (8) computers for the Tri -County Drug Task Force office as
approved by the Tri -County Board of Directors.
16. Public Works
Amount and Estimated S/H: $2,007.82
Expenditure: Replace (4) overhead door sections and (1) intermediate section with
windows.
17. Street
Amount and Estimated S/H: $9,620
Expenditure: John Deere 120 Tiling Manual Coupler.
18. Traffic
Amount and Estimated S/H: $2,265 + $150 S/H
Page 2 of 61
Expenditure: 1,000 feet each of 14/5; 14/7; 14/12 stranded IMSA 20-1 cable.
OTHER COMMITTEE BUSINESS
19. Refund request in the amount of $1,134 for garbage collection fees paid in error on
multiple vacant units located at 325 Western Avenue.
20. Refund request in the amount of $3,022.86 for garbage fees billed in error on a property
located at 4535 Kimball Avenue.
21. Refund request in the amount of $279 for yard waste container fees billed in error on a
property located at 908 Vermont Street.
BILLS PAYMENT
22. June 17, 2019
ADJOURNMENT
Kelley F elchle
City Clerk
Page 3 of 61
CITY OF WATERLOO
Council Communication
Minutes of June 10, 2019, as proposed.
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk 0 ice I igby, N an cy Approved6/12/2( 5 P M
ATTACHMENTS:
Description Type
w
Minutes of 6 .) 9 Backuv Mia
Page 4 of 61
FINANCE COMMITTEE
June 10, 2019
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of June 3, 2019, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Investigator Savage
Trauma Informed Victim
Interviewing for Criminal Justice
Ames, IA
June 25-27,
2019
$350.60
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Fire
$194.38
Community outreach activities using monies donated
by Kwik Star.
Airport
$3,625.20
Cryotech E-36 runway de-icing fluid.
Fire
$1,099
Honda generator for Engine 303.
Fire
$1,015.20 + $350
S/H
Thirty-five foot aluminum Duo Safety Ladder.
Garage
NTE $5,400 + $300
S/H
Liners for the inside of garbage trucks #007 and
#202.
Leisure Services
$6,700
Amusement park tickets to be sold in June, July and
August 2019.
Leisure Services
NTE $6,000
Approximately 150 tons of USGA #2 premium top
dressing sand for the golf courses.
Leisure Services
NTE $12,000
Certified playground mulch surfacing.
Police
$3,100
Training kit for explosive detection K9, along with
supplies needed for bomb squad to dispose of live
ordnance.
Police
$18,342.50
Renewal of annual maintenance agreement with
Shieldware.
Traffic
$7,962 + $100 S/H
(2) video detection cameras and hardware for
Highway 63 and Airline Highway signalized
intersection.
Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated June 10, 2019, in the amount of $3,078,402.01 be received, placed on file
Page 5 of 61
Finance Committee
June 10, 2019
Page 2
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Morrissey seconded by Jacobs
that the meeting be adjourned at 5:16 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley Felchle
City Clerk
Page 6of61
CITY OF WATERLOO
Council Communication
Airport
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Aw_mort I mg y, N an Ky Approved 12/)0 P
ATTACHMENTS:
Description Type
w
Depart. p�: �m �t � �lent I . e(w 1n s 1 ac .� u: ,'. . ate m 1
Page 7 of 61
ExpeH diture
City erk Use Only
Finance Committee
Approval Date
City o Waterloo
re-Aut orization Request
For
The Finance Com ittee of the City Council is hereby requested to authorize the following
purchase or expenditure su amitted by the Airport Department to expend
6,512.00
plus est. shipping costs of $ 400,00
to pay for or illurchase
Staff is re uestin approval of the above funds to purchase four (4) baggage well scales
for the American Airlines ticket counters at the Airport
This purchase or expenditure is being made because:
The four check-in •ositions for the ticket counters, owned by the Airport, should each have
b • sase scales installed. This vendor is the preferred vendor for American Airlines.
Vendor selected for this purchase: Kennedy Electronics of Santa Clara, California
Bids or written quotes were taken on this purchase, as follows:
See attached.
As noted above, this is the preferred "scales" provider for all of American Airlines
stations that the, operate from. Airport maintenance staff will erform the installation.
fl B ds or quotes were not taken on this purchase because.
$114,005 + Prev. Request of $4,500 re.uest from June 12 h of S7000 for 125505
Available Balance:
3784.47
11,500 =$15284.47
Prior Committee Actions (Dates): N/A
Please check the followi g box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010 - 29 - 77011,- 1371 (Bldgs Grds Maintenance
(Fund - Department - Activity - Account Number)
in which
he budgeted amount is
nd t current available balance is
R
sp
biitted
a itation
N/A
(Project Code)
114,005.00
1528447 (see above
ature Dep
Designee) Date (Signature Finance D
K:\shared goodies\forms\FY-2019 06122019 Pre Auth for Bag Well Scales x4(Mar 2010)
pt. Review)
ate
Page 8 of 61
Electronics
473 Sapena Ct, Suite 16, Santa Clara, CA 95054 Phone: 800-494-4077 Fax: 408-969-1938
* * *
Quotation * * * * *
Quotation No, K180804W2Rev3
Date: June 12, 2019
Customer:
Iowa dba Waterloo Regional Airport
2790 Livingston Lane,
Waterloo, Iowa 50701
Phone: 319-529-1388
Attn: Keith Kaspari
item
Dese ip ion
Quantity
Unit Price
Total
1
Four (4) Low Profile Airline Baggage Scales
4
$1,430.00
$5,720.00
Standard Scale Base: Size 28 1/4" x 26 1/4"
2
Scale Indicator Support Bracket Option
8
54900
$392.00
* Freight Quote will be provided upon request
Subtotal
Freight*
Tax
$6,112.00
0.00
Total
Page 9 of 61
CITY OF WATERLOO
Council Communication
Building Maintenance
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Buil Der a11:rrh rt m ��k a c y Approved 6/12/2( 9 PM
ATTACHMENTS:
Description Type
w
Depart t� �, ent cql s Backup te�i~mil.
Page 10 of 61
•
iture
City o
rm Aut
ater oo
o iza
City Clerk Use Only
Finance Committee
Approval Date
eq est For
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bld Maint
8000.00 plus est. shi loping costs of
This purchase or expenditure is being made because:
col chemicals for FY 2020
Vendor selected for this purchase:
ACCO
ids or written quotes were taken on this purchase, as follows:
ids or quotes were not taken on this purchase because:
ACCO is our current vendor for1.001 chemicals
Department to expend
to pay for or purchase
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax
Bonds
Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-8800-1513
Fund -
epartment - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
_pt. Head or Designee
Date
KAshared goodies\formskExpenditure Pre-Authorization.xls (Mar 2010)
Sanitation
(Project Code)
fl�bc)
nature Finance Dept. Review) Date
Page 11 of 61
CITY OF WATERLOO
Council Communication
Building Maintenance
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Buil D e . a1°trrh rt m ��k ars c
ATTACHMENTS:
Description Type
w
Depart part �lent cql s Backup te�i~mil.
Page 12 of 61
e
ity o
dit re PreAut
111,
aterloo
orizatio
City Clerk Use Only
,Finance Committee
'Approval Date
eq est F
The Finance Committee of the City Council is hereby requested to authorize the following
Department to expend
to pay for or purchase
purchase or expenditure submitted by the Bid Maint
2,00000 plus est. shipping costs of
This purchase or expenditure is being made because:
Emerwen re flai - re lace chemical controller at Gates Pool
Vendor selected for this purchase:
ACCO
Bids or ritten quotes were taken on this purchase, as follows:
Bids or quotes were riot taken on this purchase because:
ACCO our current vendor had parts in stock for the emer
•
enc re.air
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe
General Fund Road Use Tax Sewer
Federal/other grants111 Other (specify)
Bonds
he funding for this expense:
This expenditure is to be coded to the following budget line -item:
010-22-8800-1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
'OJOL- E,„1„,e,t L2A- 11.44) (5,17:1i
a a •
(Signature Dept. Head or Designee) Date (Signature
K:\shared goodies\formsExpenditure Pre-Authorization.xls (Mar 2010)
Sanitation
(Project Code)
Dept, Review)
Page 13 of 61
CITY OF WATERLOO
Council Communication
Building Maintenance
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department
Reviewer Action Date
Iligby N an cy A pp rov ed 6/12/2019 3:12 PM
ATTACHMENTS:
Description Type
Depart lent Requests 113 ackup Material
Page 14 of 61
x
e dnt re P
e -
y o
Merl
t orizatio
e
City Clerk Use Only
Finance Committee
Approval Date
ues Fo
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
5,745.53 plus est. shipping costs of
Id Maint Department to expend
This purchase or expenditure is being made because:
to pay for or purchase
Prime, raster re airs, sanitize and aintine on wallsiceilin s in office and main room at
Carne
•
le Buildin
due to water dama.e.
Vendor selected for this purchase: Say ro of Black Hawk Count
ri Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Vendor is a silecialt firm due to conaminates involved in re air
Prior Committee Actions (Dates):
Please check the following, box(es) as appropriate
General Fund Road Use Tax
riBonds Federal/other grants
o describe the funding for this expense:
Sewer IJ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
418-22-8800-215 /
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
gnat e Dept. Head or Designee)
(Project Code)
late (Signature Finance ept. Review) Date
K:\shared goodies\forms\Pre-Auth Carnegie - Plaster Repairs.xis (Mar 2010)
Page 15 of 61
CITY OF WATERLOO
Council Communication
Cultural & Arts
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Culture & Arts .14iglyy ...Nan..cy Approved 6/12/2019 ...... 3:44 PM
ATTACHMENTS:
Description Type
0 Depart lent Requests 113ackup Material
Page 16 of 61
City of Waterloo
Expenditure Pre -Authorization
City Clerk Use Only
Finance m
Comittee
Approval Date
equest For
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
u to $2800.00 plus est, shipping costs of
for hel
•
Cultural & Arts
0.00
Department to expend
to pay for or purchase
s Yth Pavilion bus reimbursements for 2018-2019 schoolear
This purchase or expenditure is being made because:
bus reimbursement for Waterloo Schools to visit the Phelps Yth Pavilion. Up to $120 ea.
school bus tri.. McEiro Trust *rant award was received to su. bus trans ortafion.
Vendor selected for this purchase:
fl Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
1•
oved for last several ears
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax Sewer
Federalfother grants
Sanitation
Other (specify) 26G T.SBUS
This expenditure is to be coded to the following budget tine -item:
010-26-4265-1390 Grants Projects 26GFT.SBUS
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respec
ully submit
ignature Dep
6,1 1.0 rt 1/414-k
it)
ead or'resignee) date (Sig ature Finance Dept. Revie
KAshared goodiesiforms\Expenditure Request form-WCS-bus-6-10-19 (Mar 2010)
v)
-
Date
Page 17 of 61
.. .. """•"' •,.x<.k} r n.::,i :,.v,,xx.....
ALETTE HAWKENSON
From:
Sent:
To:
Subject:
Paulette,
Jeff Sommerfeldt <sommerfeldtj@waterlooschools.org>
waterloosc ools.or
Monday, June 10, 2019 9:57 AM
PAULETTE HAWKENSON
Phelps Youth Pavilion
You had asked if by today we could send you our invoice for the year for reimbursement of field trips. As of today we are still waiting to get the
May 2019 invoice from our bus company that has the final trips for the year. So at this time I don't have the cost of all the trips.
am working this week through Wednesday and then will be on vacation until June 24. I will work with some other staff in our office to see if we
can get the needed information to you while I am gone.
Jeff Somrnerfeldt
Waterloo Community School District
Business Manager
1516 Washington Street
Waterloo, IA 50702
(319)433-1827
(319)433-1891(fax)
1
Page 18 of 61
Wtloo Co m Schooi Tours FY 2019
Schoo
9:15-11:15 Dcial
December 11, 2
February 26, 2019
February 28, 2019
arch 13. 201
March 13, 2019
10:30-12:00
10:00 - 11:30
10:00 - 11:30 Pa
9:30-11:00 PaMcElroy Trus
1230-200 PaMcElroyTrus
Heather Kendall
Highland Head Start
Carrie Fredericksen
April 12, 201
April 24, 2019
April 25, 2019
April 30, 2019
April 30, 2019
May 2, 2019
May 8 201
May 9, 201
May 28, 2019
9:30-11:30 PaMcElroy Tru
10:00 - 11:30 # CV Prom
1:00 2:30
id 9:30-10:30 aMcElroy Trus
z 10:00-1100 • # CV Prom
930-1030 afAcElroy Trus
Heather Kendall
39
50
31
50
Kittrell Elementary
Cunningham School
Kittrell Elementary
cElroy Trus Orange Elementary School
10:30-12:30 PatiloElroy Trus
0:00-11:00 Pa
CV Promise
: 0-1 :30 PafkAcElroy Trus
9:30-11:30 PatvicEiroy Trus
1:00-2:30
Pa
CV Prom
Orange Elementary School
Kittrell Preschool
Kittrell Elementary
Kittrell Elementary
Kittrell Elementary Annex
Kindergarten
Preschool
Kindergarten
Megan LeBarge
Jennifer Holden
Kat Harbaugh
Kat Harbaugh
2nd grade
Jennifer Schlader
Totals
CITY OF WATERLOO
Council Communication
Garage
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer
'Works ,Depart lent I mgby a cy
Action Date
pp roved 1 2
ATTACHMENTS:
Description Type
Depart. lent 1Bac .qui a epi~n
Page 20 of 61
City of Waterloo
Expe diture Pre -Authorization Request For
City Clerk Use Only
Finance Committee
Approval' Date
The Finance Committee of the City Council is hereby requested to authorize t e following
purchase or expenditure submitted by the Garage
$ 37,247.80 pus est. shipping costs of $
Department to expend
to pay for or purchase
Replacement and upgrade of the Petrovend system, journal cable reset motor, ozzle
Smart Pulser and hardware for City's fuel site.
This purchase or ex enditure is being made because:
Fuel system struck by lightening. Destroyed the fuel system, software, card readers, etc.
(Only local Company to replace equipment)
Vendor selected for this purchase: Dick's Prtroleum Company
ids or written quotes were taken on this purchase, as follows:
Dick's Petroleum Co pany Tripoli, IA
37,247.80
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Date
$11,540.00 Approved on 4/15/19
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
El Bonds
1111
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
416-18-7950-2110
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res
ectfully submitted,
(Signature Dep
ad or Designee)
Sanitation
(Project Code)
125 000.00
59-,e40,40-
D te (Signature Finance Dept, Review) Date
K:\shared goodies\forms\2019-June-Pre-Auth-Garage - Dick's Petroleum -
$37,247.80.xls (Mar 2010)
etrovend ystsem-Software and controller -416-18-/950-2110 -
1 -'age 21 of 61
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
a v
1,cism e Sem v��.c u s I mgby, N an cy Approved 6/1 2( : „ J ...
ATTACHMENTS:
Description Type
D:DepartlentR cgln s s 1 ac .qui
Page 22 of 61
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,000.00 plus est. shippi g costs of $ to pay for or purc ase
Rental of portion of maintenance building space at 304 W 5th Street.
This will pay for months of August 2019 through July 2020. FY budget 2020
This pi rchase or expenditure is being made because:
to store the equi iment and maintenance o erations for t e downtown area
maintenance crew.
Vendor selected for this purchase: JSA Development LLC
ids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Facilities available for this purpose are limited i the downtown area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FlGeneral Fund Road Use Tax I I Sewer Sanitation
Bonds f Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110 1390 Fiscal Year 2020 budget
(Funs - Department - Activity - Account Number)
in which the budgeted amou t is
and the current available balance is
Respectfully submitted,
(Signature Dept. H'ead0,,,p0esignee
KAshared goodies\forms\JSA Preath.xis (Mar 2010)
Date
(Project Code
13,000.00 v
13,000.00 /
Signature Finance Dept. Review
II
Date
Page 23 of 61
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Aeusure Su vi:c u s I mgby, N an cy Approved 6/12/) :d„9
ATTACHMENTS:
Description Type
Depart. lent 11ac up M at
Page 24 of 61
enditure
1
reAuthorizatio
al -We arylmille,a
Approval Date
e u
vim
st For
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted oy the Leisure Services Department to expend
$ 14,050.00 plus est. shipping costs of 0.00 to pay for or purchase
Pro ect mana ement & consuultin services for Youn. Arena roof oro ect ertainin to
louver removal/re lacementdoor re airs and hill!! as well as HVAC re
•
lacement
This purchase or expenditure is eing made because:
The east and west roof areas are 25 years old and leak.This roject supports strategic
lan4.5 "Maintain Cit acilities that support uali of .race",
•
Vendor selected for this purchase: Invision Architecture, Waterloo Iowa
fl Bids or written quotes were taken on this purchase, as follows:
j Bids or ioJotes were ot taken on this purchase because:
Colve bids are not required per chapter 26 of the lo
a code
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
• General Fund Road Use Tax El Sewer 1-1 Sanitation
ElBonds n Federal/other grants ti Other (specify)
This expenditure is to be coded to the following budget line -item:
418-22-4500-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Ily submitted,
(Signature Dep
(Project Code)
$ 130,000.00
108,000.00
Designee) late (Signature Fi nce Dept. Review) late
KAshared goodies\forms\Expenditure Pre-AuthorizationAls (Mar 2010)
Page 25 of 61
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
1,cisme Servi u s I mgb , N an cy Approved 6/1 2/2(
ATTACHMENTS:
Description Type
D:DepartlentR cgln s s 1 ac .qui
Page 26 of 61
Ex.e
ture
Fillance C.',",oiTtrnittee•
Approval Date
1
orization e est o
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
921.24 plus est, shipping costs of na to pay for or purchase
Emer enc re airs to Youn Arena's ice s stems ammonia relief vent line sensors
includin
•
arts and installation. Chiller oil drainin
•
cora leted in con unction with re.airs,
This purchase or expenditure is being made because:
re airs were needed to kees the ice system operational and safe for staff and patrons.
& sup
1
orts the cit 's strate Plani4.5-1Maintain Cit facilities that sportalit of lace".
Vendor selected for this purchase: All Teme Refrigeration, Cedar Ra ids Iowa
Bids or written quotes were taken on this purchase, as follows:
Bids or suotes were not taken on this purchase because:
All Tem. Refrigeration is a Certified Vitter Ammonia Compressor Siecialist. It's Staff
has performed all maintenance work on the Young Arena ice s stem since 1994
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
.111
ta,
General Fund Road Use Tax •Sewer El Sanitation
In Bonds Federal/other grants 11 Other (specify)
This expenditure is to be coded to the followin budget line -item:
010-37-4500-1388 (Iv -01, IV)" Qati
(Fund - Department - Activity - Accou
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
•
t N
Signature Dept:Hea. •rDesign)
K:\shared goodies\forms\2
mber)
(Project Code)
1855500
5,921.24
Date
-
Date (Signature
Ice System Repairs Pre-AuthAls (Mar 2010)
nance Dept. Review)
Date
Page 27 of 61
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Aeusure Su vi:c u s I mgby, N an cy Approved 6/12/) :f51„ J
ATTACHMENTS:
Description Type
Depart. lent 11ac up M at
Page 28 of 61
Ex
enditure
City of Waterlo
re -Authorization Request For
111
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 6,695.00 plus est. shipping costs of
insecticide Boxer
Leisure Services Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
To treat ash trees on subhc ro rt to protect the from Emerald Ash
infestation,
Vendor selected for this purchase: Helena A ri-Ent.,LLC
orer
1-1 Bids or written quotes were taken on this purchase, as follows:
Helena A ri-Ent., LLC - 6695
Horizon Com anies $6943.80
El Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ri Road Use Tax ri sewer n Sanitation
11 Bonds Fecleraliother grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1537
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Rpeetfiiiy submitted, „
Project Code
11
(Signature Dept. Heador Designee)
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
finance Dept. Review) Date
Page 29 of 61
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
1,cisme Servi u s I mgb , N an cy Approved 6/1 2/2(
ATTACHMENTS:
Description Type
D:DepartlentR cgln s s 1 ac .qui
Page 30 of 61
City Clerk Use Only
Finance Cor mittee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
NTE $6000 plus est, shipping costs of $ nla
instailationly) of certified playground mulch surfacing
to pay for or purchase
This purchase or expenditure is being made because:
To install playground mulch supplied bi Leisure Services at 5 city parks.
Vendor selected for this purchase: Professional Lawncare, Waterloo, Iowa
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Professional Lawncare is only local vendor that has mulch blower needed to install
mulch.
Prior Committee Actions (Dates):
Please check the following box(es) as appro
LiGeneral Fund
flBonds
riate to describe the funding for this expense:
Road Use Tax Sewer
InFederal/other grants
Other (specify)
This expenditure is to be coded to the following budget line -item:
416-37-4105-2168
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Sanitation
(Project Code
50,000.00
3450643
Signature Dept. Head or I), ignee) iate (Signature Finan
K:\shared goodies\forms\Pre-Autherization mulch Installation 2019.xls (Mar 2010)
Dept. Review) Date
Page 31 of 61
CITY OF WATERLOO
Council Communication
MIS
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
0
�°� "...vices 11 mgby am^m cy- Approved 6/12/2( : 57 PM
ATTACHMENTS:
Description Type
w
0 D:D(pa t� lent 1 c ql, sts 1 ac .qui at-rmai.
Page 32 of 61
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
xpenditure Pre -Authorization L equest For
The Finance Committee of the City Council is hereby requested to authorize the following
Department to expend
to pay for or purchase
purchase or expenditure submitted by the MIS
1,500.00 plus est. shipping costs of
Services hours for ERP New World Ussrade.
This purchase or expenditure is being made because:
New World will remote! u **rade both our test and five environments of our ER
a
Iicatio
U
e is from 2017.1 to 2019.1 and is re uired to receive Year End u dates.
Vendor selected for this purchase: Tyler Technologies
MI
Bids or written quotes were taken on this purchase, as oflows:
fl Bids or quotes were not taken on this purchase because:
T ler echnol ies is our ERP vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 11 Road Use Tax 1--1 Sewer El Sanitation
Bonds Federal/other grants 11 Other (specify)
El
This expenditure is to be coded to the following budget line -item:
010-01-8220-1319
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature
t. Head or esignee)
(Project Code
Date (Signature inanc
Kishared goodies\forms\Pre-Auth Tyler Technologies ERP Upgrade Supportl.xls (Mar 2010)
Dept. Revie Date
Page 33 of 61
Please return
scheduled on
RFS Number
RFS Authorization Form
this completed Request For Service form with authorized signature to Tyler Technologies, Thls. project will be
the //1st available date following receipt of a signed copy of this form.
10,
6983895
CLIENT INFORMATION
Name
Address
Phone
City of Waterloo, IA
SOO Jefferson St
Waterloo, IA 50701-5422
(319) 291-4323
Name
Chris Youngblut
Title Role
IT Director City
RFS Date
New Server Build
ERP Upgrade
Tyler IP Install
Other
CONTACT INFORMATION
Phone
(319)291-4598
May 29, 2019
COSTS
nvoice Total
Email
$0.00
$1,500.00
$0.00
$0.00
1,500.00
chrisiyoungblut@waterloo-iaiorg
SERVICE DESCRIPTION
Each ERP upgrade will include the following:
1. Upgrade the New World ERP Solution on the current application servers
2. Upgrade eSuite, DSS, MIU Patches, HUB and yCommunity (if applicable)
3. Testing of reporting (KW. to PDF/SSRS), Workforce and eHR login.
4. Two Tyler IP upgrades included. Customer must be licensed to the product to
redeye the upgrade. e.g. TCM, Tyler Forms, Tyler Cashiering, Transparencey, and
CAFR
Item Cost
Detail
ERP Upgrade $ 1,500 2 application upgrade(s)
CLIENT AGREEMENTS
For a y upgrade service offerings where I have waived Tyler Technologies assistance,
Technologies to bring my environment into compliance will be borne by my agency
.-Software support and warranty will be routed through the normal support channels.
-Cancelling or rescheduling an appointment within 2 business days will result in a $250 administration fee for rescheduling. If the
environments/customer contact are not prepared and the installation needs to stop, a $250 adrninistratio fee will be charged for rescheduling.
agree that any service
xpense required by Tyler
The signature below authorizes Tyler Technologies to invoice the Client at the appropriate fee based on service being provided. The total fees
will be billed upon execution. Full payment is due within 30 days. This Form shall be governed by the general terms and conditions of the
original license agreement between Tyler Technologies and the Client. Pricing is valid for 30 days from date of RFS.
Authorized Signature:
(''jj
4
lAA'AA,,
rn
Date:
Job Title:
Page 34 of 61
CITY OF WATERLOO
Council Communication
MIS
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
if 'oHfatiof S "...vices 11 m.gby ar..cy Approved 6/12/2
ATTACHMENTS:
Description Type
w
0 D:D(pa t� lent 1 c qln sts ac .qui at-rmai.
Page 35 of 61
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS
$ i28432 plus est. shipping costs of
ell memo for VM -Ware Host Servers
epartment to expend
to pay for or purchase
This purchase or expenditure is being made because:
Need to add additional me or to vmware host servers for virtualized environment.
Vendor selected for this purchase:
CDW-G
ids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Unable to find 8 GB Memo SIMMS for Dell ost machines throu
vendor.
•
h an other
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
Bonds
Road se Tax •Sewer
Federal/other grants
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1516
(Fund - Department - Activity - Account Number
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
-
(Signature 'F.0 ept. Head or
•
esignee)
K:\shared goodies\formsTre-Auth Dell Memory.xls (Mar 2010)
Sanitation
(Project Code
$ 7,000.00
3
0
Date (Signature Fina
e Dept. Review) Date
Page 36 of 61
Quote Details Quotes
i?A
Quote KQWZ583
Description: KW7583
Status: Open
Requested By: CHRIS YOUNGBLUT
Customer Notes:
Created Date: 05/31/19
Expiration Date: 08/31/19
Ship to: Billed to:
CITY OF WATERLOO
ACCOUNTS PAYABLE
715MULBERRY ST
WATERLOO , IA 50703-5783
Shipping method:
Drop Ship Ground
Product Details
item
ir
P ffi
CITY OF WATERLOO
ATTN: ACCOUNTS PAYABLE
715 MULBERRY ST
WATERLOO , IA 50703-5783
(319) 291-4598
Payment method:
Net 30 Days -Govt State/Local
Page 1 of
Quote Summary
Subtotal $1,284.32
*US Tac $0.00
Shipping $0,00
Grand Total $1,284.32
Tax may change 1f this quote Is
amended by your account manager.
Availability Price Quantity Item Total
DELL OTO 8GB DDR3L RBIMM 1600MNZ 0-2 days 5160,54 8 51,2843
MFG Part: 3000039735437
COW Part: 5590232
UNSPSC: N/A
11.4
Orders placed today wifishfp Pricing Option Appibnd:
within 0-2 days NATIONAL IPA TECHNOLOGY
CLuri
This page was printed on 6/12/2019 8:37:53 AM.
htts: www. g,com o .n ent r q ote KQWZ 3
itycog 61
CITY OF WATERLOO
Council Communication
MIS
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
I f.I OH fal,K )f S u "...vices .11 i.gb , an..cy Approved 6/12/2( '9 PM
ATTACHMENTS:
Description Type
w
0 D:D(pa t� lent 1 c qln sts ac .qui at-rmai.
Page 38 of 61
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expendit re Pre Authorization Request orm
The Finance Committee of the City Council is hereloy requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 2500.00 plus est. shipping costs of $ to pay for or purchase
ort Service Hours
GIS Su
1•
This purchase or expenditure is being made because:
Pro -West & Associates rovides technical su ..ort as needed for our GIS a
an hour! basis.
Vendor selected for this purchase:
Pro -West and Associates
9 0
lica ion on
El Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Pro -West is very familiar with our s stem and the wa it is confi ured and is
able to ovide the most assistance with little back.round info needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund Road Use Tax Sewer
Bonds Federal/other grantsEIJ Other (specify),
This expenditure is to be coded to the following budget line -item:
010-01-8220-1319
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Signature Dep
Head or Designee)
Sanitation
(Project Code)
30 561.00
16.4
50
Date (Signature Fina
KAshared goodiesiforms\Pre-Auth GIS Support Hours (Pro-West).xls (Mar 2010)
ce Dept. Review
Da e
Page 39 of 61
PROJECT ESTIMATE
C ,53 (MIT fl HUU .yr s, a b ors, �' 'i t a$,T:tais 3
GAS Support Services
City of Waterloo, IA
Date: 4-12-19
Client:
Chris Yonblut
City of Waterloo, Iowa
715 Mulberry St.
Waterloo, IA 50703
Pro -West & Associates Project Manager: Name: Kendis Scharenbroich
Phone: 320-207-6861
Email: kscharen@prowestgispcom
Client Project Manager (PM):
Invoice Contact
(if different from Client PM)
Name: Ben Wagner
Phone:
Email:
Name: Chris Youngblut
Address:
Email:
Project Schedule: Tasks completed as directed by client
• PWA will assign a technical lead that can be contacted directly for ad-hoc support needs. PWA will bill
hourly for support requests
• PWA will provide a client responsibility list per task issued
• Tasks exceeding $1000 will require a scope of work to be approved prior to starting the task. Support
requests under this amount will not require a scope. It is up to the client to determine when a scope
is required for a specific support request.
• All email correspondence will be sent to the PWA PM and Technical Lead, as well as any County
stakeholders for a given task.
It's important to n w
8239 State 371 NW i PO Box 812 1 Walker, MN 56484
PH 320,207.6868 1 FX 320,207.6869 1 www.prowestgis.com 1 consult@prowestgis,com
Page 40 of 61-
PROWEST
A 3 1. T
PWA will provide the following services on ars as -needed basis. Services can extend beyond the below list.
1. Infrastructure & Software
a. System architecture design and best practices
b, Esri Enterprise support; installations, upgrades, training, and support
i,
ArcGIS Server
ii. Portal
iii. Pro
iv. Data Store
v. Web Adaptor
vi. GeoEvent Server
c. Troubleshooting
d. Training
2. Geodatabase/SQL
a. Management best practices
b, Data management and automated workflows
c, SQL management
ent
d. Training
e. Troubleshooting
f. Custom scripts and/or tools
3. Parcel Support
a. Fabric migration
b. Parcel maintenance (fabric or non -fabric)
c. Legal description training and support (reading/interpreting)
4. ArcGIS Online support
5. Assessment
a. Needs assessments
b. Implementation plans
c. Strategic direction and planning
6. System Integration
a. Strategic planning
b. Third party system assessment
c. Third party system Integration with GIS solutions and/or databases
d. Training
e. Troubleshooting
7. Solution Configuration
a. Solutions configured using Esri COTS templates and/or Web Appbuilder
b. Departmental and interdepartmental workflow assessment and design
c. Open Data
2
Page 41of61
PRDWEST
&,O C I A E
d. Story maps
e. Dashboards
f. GeoEvent integration
g. Strategic planning for solution implementations
h. Training
i. Troubleshooting
. Custom development
a. Automation tasks (python included)
b. Application development
c. Widget development
9. Desktop GIS (ArcMap)
a. Training
b, Troubleshooting
c, Custom tools
d. Modeling
• Response time: (communication protocol to be determined by PWA and the Client)
o PWA will respond to non -urgent requests within 1 business day of the submitted request, at
which time PWA will assign a timeline to complete the task.
o PWA will respond to urgent requests within 24 hours of the submitted request. In most
cases, PWA can respond same day or the following day if the request was received after
hours. However, this is not guaranteed.
3
Project Completion:
The project will be complete when the client has approved the solution.
Post Project Support
PWA understands that support requests and/or general support inquiries will occur after the project is
completed. We welcome those inquiries and look forward to supporting you in the future! Below are
common inquiries related to general support requests.
1. if there are issues with the deliverables or if clarification is needed regarding the deliverables, contact
the PWA Project Manager listed in this scope.
2. If the PWA Project Manager is contacted, after the project is completed, you may be_..invoiced for that
call or email. If you contact anyone other than the PWA Project Manager, after the project is
completed, an invoice will be sent based on current hourly rates.
Page 42of61
OWEST
1 0 # y#"
3. If the Project Manager is contacted after the project is completed, they are not available to respond,
and the need is urgent (le: the Project Manager is on vacation or is attending a workshop); contact
PWA's main office number for assistance: 320-207-6868 or follow directions listed on the Project
Managers out of office reply (if email is used).
a. There may be an invoice sent for the ppr request based on current hourly rates if
Technical staff are contacted directly. The PWA Project Manager will follow up when they
are available to discuss invoicing.
4. PWA asks that both the PWA Project Manager and the Technical person be copied on emails to
ensure prompt service and clarification on needs and any additional fees. If at any time there is a
question about an invoice or support need, contact the PWA Project Manager.
5. If there are general questions about any topic related to GIS and/or PWA Services, contact the PWA
Project Manager listed in this scope. You may be invoiced for that call or email.
$2500
*Hourly, not to exceed
Invoicing Schedule: PWA will invoice monthly based on percent of project completed.
If the scope, objectives, or timeline change significantly before the project is completed, we will agree to
discuss any necessary modifications to our agreed-upon fee or to the scope, objectives, or timeline of the
project.
Payment is due within 45 days of an invoice date. !f payments are not received Within 45 days of the invoice
date, a late fee of 1.5% of the invoice amount will be charged for each 45 day cycle that the payment is late.
3% convenience fee will be added for payment by credit card
CLIENT Pro -West & Associates
Acceptance Signature: Signature:
Date: Date: r
To proceed with the described services in this estimate, please sign and date below and return to the Project
Manager listed above.
Estimate valid for 90 days
4
Page 43 of 61
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
°lice 1) (Tad ii..( 11 igb y, N an c
ATTACHMENTS:
Description Type
w
Depart �, ent e� n s Backup Mati~mil.
Page 44of61
City Clerk Use Only
Finance Corn Mee
Approval Date
City of Waterloo
Expenditure Pre-Aut orization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
6,640.80 plus est. shipping costs of
Police
$ 0.00
Department to expend
to pay for or purchase
Purchase eight (8) computers for the Tri -Count Dru. Task Force office that has
been aeoroved b the Tri -Count Board of
ectors.
This purchase or expenditure is being made because:
New deskto com uters are needed for the Tri -Count Drus Task Force office as it has
been several years since the were new.
Vendor selected for this purchase: Dell Inc.
Bids or written quotes were taken on this purchase, as follows:
ids or quotes were not taken on this purchase because:
Dell computers are standard throughout the police department ailowin9 for
adding peripherials and additional internal controls that the de eartment current!
owns.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Road Use Tax n Sewer Sanitation
onds Federal/other grants pi Other (specify)
ElGeneral Fund
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 TRIF
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully u
mited,
(Signature lept. Head or Designee
06 -6
Date ign ture Finance Dept. Review)
(Project Code)
thP
Kishared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
61
Date
Page 45 of 61
CITY OF WATERLOO
Council Communication
Public Works
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
°lice J.. e pair1rri i..( igb y, N an c
ATTACHMENTS:
Description Type
w
Depart �, ent e� n s Backup Mati~mil.
Page 46 of 61
City of Waterloo
Expenditure Pre -Authorization Request For
City Clerk Use Oniy
Finance Committee
Approval Date
T e Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works
$ 2007.82 plus est, shipping costs of $
Department to expend
to pay for or p rchase
Replace 4 overhead door sections and 1 intermediate section with windows
This purchase or expenditure is being made because:
Replace damaged door sections.
Vendor selected for this purchase: Overhead Door
E Bids or written quotes were taken on this purchase, as follows:
Overhead Door Waterloo, IA
Christie Door Company
$2,007,82
Cedar Falls, A
$2,120.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the followi g box(es) as appropriate to describe the funding for this expense:
nGeneral Fu d
ri Bonds
x
Road Use Tax •Sewer Sanitation
Federal/other grants
This expenditure is to be code to
Other (specify)
he following budget line -item:
266-17-7120-1371 266-19 00-1371
-
) (Fund - Department - Activi
Account Number)
orr\ov rs), 741b
in w ich the buiigeted amount is
and the current available balance is
Re pectfully submitted
(Signature Dept. or Designee
Date (Signature F.
,
(Project Code)
nce Dept. Review) Date
KAshared goodies\forms\2019-June-Pre-Auth-Public Works- Overhead Door - $2007.82 - Street & Traffic budget 1371 xis (Ma
1W'
47 of 61
CITY OF WATERLOO
Council Communication
Street
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department
Reviewer
ublic "Works .1E)epartrrient -Nancy
Action D ate
Approved 6/12/2019 4:04 PM
ATTACHMENTS:
Description Type
Depart lent Requests "Backup Material
Page 48 of 61
Expe
City Clerk Use Only
Finance Co mittee
Approval Date
City of Wate loo
diture Pre-Aut orization Req
est Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 9,620.00 plus est shipping costs of
John Deere 120 Tilting Manual Coupler
Street
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Needed for backhoe to be able to pull trailer for street mai tenance and seal coating.
e ually divided (only local John Deere supplier for this coupler)
Vendor selected for this purchase: Murphy Tractor
171 Bids or written quotes were taken o this purchase, as follows:
Murphy Tractor & Equipment Waterloo, IA
$962000
F-1 Bids or quotes were not taken on this purchase
ecause:
Prior Committee Actions (Dates):
Please check the foliowing box(es) as aporopriate to describe the funding for this expense:
General Fund 1 1 Road Use Tax I1 Sewer Sanitation
Federal/other grants ri Other (specify)
. ......
1
Bonds
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sig ature Dept. He
7,111'111
jt 4
11,11,
(Project Code)
$ 0'
d or Designee) D e (Signature Finance Dept. Review) Date
Kishared goodies\forms‘2019-June-Pre-Auth-Murphy Tractor 120 Tiliting Manual Coupler - Street - $4,810.00 each for -Local apotion Tax
and RUT-$9,620.00.xls (Mar 2010) Page 49 of 61
CITY OF WATERLOO
Council Communication
Traffic
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
7f .proved 6/12/2(1 4:05 PM
ATTACHMENTS:
Description Type
w
Depart �, ent cql s Backup Mati~mil.
Page 50 of 61
Ex
City of Waterloo
enditure Pre-Aut orization Request Form
ity er Use Sny
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requestes to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
2,265.00 plus estshipping costs of $ 150.00 to pay for or purchase
1000 ft. each of 14/5; 14/7; 14/12 Stranded 1MSA 20-1 Cable
This purchase or expenditure is being made because:
To be used for installing cameras, traffic signals and street light poles.
Vendor selected for this purchase: Traffic Signa Inc.
fl Bids or written quotes were taken on this purchase, as follows:
Traffic Signal Inc.
Jericho, NY
2265.00
Van Meter
3E
Waterloo, IA
Waterloo, IA
$2663.50
$3,074.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
ends
Road Use Tax riSewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res
ectfully submitted,
Sanitation
(Project Code)
2847500
3$2500:
Signature Dept. H
d or Designee)
ate (Sig ature Fiance Dept. Revie
KAshared goodies\forms\2019-June-Pre-Auth-14-5, 14-7, 14-12 ST
IMSA 20-1 Cable - Traffic - $2,265.00+150.00 SH-RUIT.xIP
mr.
c5d), of 61
CITY OF WATERLOO
Council Communication
Refund request in the amount of $1,134 for garbage collection fees paid in error on multiple vacant units
located at 325 Western Avenue.
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer
Clerk [Tice i i . y, N
ATTACHMENTS:
Description
R.efumnc;. R.eq.
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Action Date
_Approved 6/12/2019 4:0. 6 P
Type
w
Frac .��,.�. atermaI
Refund request in the amount of $1,134 for garbage collection fees paid in
error on multiple vacant units located at 325 Western Avenue.
Submitted By:
Page 52 of 61
CITY OF WATERLOO
Committee ee Communication
Finance Committee ee Meeting: 06/17/2019
Prepared: Nancy Higby
Dept. Head Signature: Kelley Feichle
SUBJECT: Refunds
Submitted by: Keller Felchle, City Clerk
Recom.m.ended Committee Action: Approval of the following refunds:
Refund request in the amount of 1134 for garbage collection fees paid in error on a multiple
vacant units located at 325 Western Avenue.
Summary Statement: This property was vacant with no garbage use during the billing period(s)
submitted. Waterloo Water Works confirmed ed the usage which meets the threshold allowed to
waive garbage fees.
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND D 525-1 -5400-1785
Policy Issue: None
.Iterative: Not give the reimbursement.
ent.
Background Information:
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Page 54 of 61
CITY OF WATERLOO
Council Communication
Refund request in the amount of $3,022.86 for garbage fees billed in error on a property located at 4535
Kimball Avenue.
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer
Clerk[Tice i . y N
Action Date
_APProved 612/2019 4A PM
ATTACHMENTS:
Description Type
Reilund �f ,, 5 5 i i 1 all at ,r m l
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Refund request in the amount of $3,022.86 for garbage fees billed in error on
a property located at 4535 Kimball Avenue.
Submitted By:
Page 55 of 61
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 06/17/2019
Prepared: Nancy igby
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Ke 1e FeIchIe, City Clerk
Recommended Committee Action: Approval ofthe 'oll ring refunds:
Refund request in the amount of
4535 Kimball Avenue,
,022.86 for garbage fees collected on a property located at
Summary Statement: This customer was billed for a garbage collections fees while they had a
private hauler. The sanitation department confirmed the date the container was removed.
Expenditure Required: As indicated above
Source ofFunds;
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
Erd c.:#;(for i-nunic ti n.s'.... 'olinci .' €�l lj �jIcLEtiumtoCou -€ 'il&O1• 5 _'C rffi uni
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Page 56 of 61
Trinity Episcopal Parish
4535 Kimball Ave.
Waterloo" IA 50701
Phone: 319-232-4714
City of Waterloo Finance Department
City Hall
715 Mulberry Street
Waterloo, Iowa 50703
Phone: (319] 291-4323
Dear Finance Committee,
We are requesting a refund for garbage services paid over the years since we had a private hauler. I've
enclosed something from the private hauler with our customer history to show this.
The amount we are requesting is $3,022.86 ($2,644.86 was billed through the city using the old system and
$378 00 was billed through Waterloo Water Works). I've attached the statements.
Sincerely,
Charles Adams, Treasurer
Trinity Episcopal Parish
5/17/2019
. ,
Page 57 of 61
CITY OF WATERLOO
Council Communication
Refund request in the amount of $279 for yard waste container fees billed in error on a property located at 908
Vermont Street.
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer
Clerk [Tice I 1 i . y, N cy
Action Date
_APPr�.oved 612/201.. „.11 PM
ATTACHMENTS:
Description Type
.e •u.nc:, �f ,, _' 0 ' ont acku.i atcrmal
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Refund request in the amount of $279 for yard waste container fees billed in
error on a property located at 908 Vermont Street.
Submitted By:
Page 58 of 61
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 06/17/2019
Prepared: Nancy Higby
Dept. Head Signature: Kelley F l le
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of S 279.00 for yard waste container fees billed in error on a
property located at 908 Vermont Street.
Summary Statement: This customer was billed for a yard waste container after the city removed it
from the property. The sanitation department confirmed the date the container was removed.
Expenditure Required: As indicated above
Source of unds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
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Page 59 of �6�1
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Page 60 of 61
CITY OF WATERLOO
Council Communication
June 17, 2019
City Council Meeting: 6/17/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
1 c 11 gby N an cy A pp rov ed 6/12/2019'335 P M
Page 61 of 61