HomeMy WebLinkAboutMinutes-08/13/2012August 13, 2012
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 13, 2012. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart.
Moment of Silence.
Pledge of Allegiance: Suzy Schares, City Clerk.
139624- Hart/Schmitt
that the Agenda, as amended by adding item 2.5 a Memorandum of Understanding
with INRCOG, for the Regular Session on Monday, August 13, 2012, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
139625 - Hart/Schmitt
that the Minutes, as proposed, for the August 6, 2012, Regular Session, and
August 2, 2012 Special Session, be accepted and approved. Voice vote -Ayes:
Seven. Motion carried.
CONSENT AGENDA
139626 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Accounts Payable Invoice Report, dated August 13,
2012, in the amount of $3,960,339.99 a copy of which is on file in the
City Clerk's office, together with recommendation of approval of the
Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2012-791.
2. Request of John Deere to hold John Deere Fall Fest 2012 event on September
6-8, 2012 with a tractor parade on Friday, September 7, 2012 to start at
7:00 a.m., with route beginning at Expo Grounds located on the corner of
Jefferson and Park, proceeding north on Park, east at Mulberry Street,
south at 4th Street, then west on Washington Street -Submitted by Joe
Leibold, Captain of Police Services
Resolution adopted and upon approval by Mayor assigned No. 2012-792.
3. Request of John Deere for a variance to the Noise Ordinance on September
6-8, 2012 from 8:00 a.m. to 11:00 p.m. in conjunction with John Deere Fall
Fest 2012 event to be held at Expo Grounds and Amphitheater including a
band and the use of a PA system, together with recommendation of approval
of Director of Safety Services -Submitted by Joe Leibold, Captain of Police
Services
Resolution adopted and upon approval by Mayor assigned No. 2012-793.
4 Request of Main Street Waterloo & Waterloo Schools for a variance to the
Noise Ordinance on September 11, 2012 from 9:30 a.m. to 12:00 p.m. in
conjunction with Mayor's Fun Run event to be held at Expo Grounds
including a band and the use of a PA system, together with recommendation
of approval of Director of Safety Services -Submitted by Joe Leibold,
Captain of Police Services
Resolution adopted and upon approval by Mayor assigned No. 2012-794.
5. Request of Splash of Color Breast Cancer Support Group for a variance to
the Noise Ordinance to hold 2nd Annual Fundraiser 3K Breast Cancer Walk on
October 27, 2012 to start at 7:30 a.m. traveling along East 4th Street at
Adams Street, east on Newell Street, south on Mobile Street, west on
Sumner Street, north on East 4th Street to Adams Street -Submitted by Joe
Leibold, Captain of Police Services
Resolution adopted and upon approval by Mayor assigned No. 2012-795.
August 13, 2012
Page 2
6. Communication from Chief of Fire Services transmitting request to hold MDA
Boot Block on August 30-31, 2012 from 3:00 p.m. to 6:00 p.m. and on
September 1, 2012 from 10:00 a.m. to 1:00 p.m. at the intersections of
Franklin & East 3rd Street; Ansborough & Downing; Kimball & Ridgeway; and
LaPorte Road & San Marnan-Submitted by Pat Treloar, Chief of Fire Services
Resolution adopted and upon approval by Mayor assigned No. 2012-796.
7. Request of Matt Boyd for a variance to the Noise Ordinance on August 25-
26, 2012 from 12:00 p.m. to 10:30 p.m. in conjunction with Northend Arts
and Music Fest event to be held at 1621 East 4th Street including a band
and the use of a PA system, together with recommendation of approval of
Director of Safety Services -Submitted by Joe Leibold, Captain of Police
Services
Resolution adopted and upon approval by Mayor assigned No. 2012-797.
8. Request of Tammy Shaver for a variance to the Noise Ordinance on September
8, 2012 from 12:00 p.m. to 11:00 p.m. in conjunction with Greenbrier
Reunion event to be held at Glen Tibbets park including a DJ and the use
of a PA system, together with recommendation of approval of Director of
Safety Services -Submitted by Joe Leibold, Captain of Police Services
Resolution adopted and upon approval by Mayor assigned No. 2012-798.
b. Motion to approve the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Craig Clark,
Building
Official/Mainten
ance
Administrator
ICC Annual
Conference
Portland,
Oregon
October
20-28,
2012
$2,588.58
Kent Shankle,
Curator
Midwest
Leadership
Academy
Chicago,
Illinois
October
14-20,
2012
$2,495.00
Larry Ticknor;
Rusty Zey; Randy
Shepard; Troy
Deeds
Aircraft Live
Fire Training
Cedar
Rapids,
Iowa
September
27, 2012;
September
28, 2012
$2,400.00
Tim Andera,
Associate
Planner
Spatial
Exploration of
the 2010
Census
Ames, Iowa
August 10,
2012
$250.00
Adam Poll,
Associate
Planner
2012 Iowa
Downtown
Summit
Keokuk,
Iowa
August 21-
22, 2012
$185.00
Carl Reninger,
Fire Captain
Communications
for Emergency
Services
Success
Emmitsburg,
Maryland
July 8-20,
2012
$240.48
Robin Means,
Fair Housing
Coordinator
National Fair
Housing
Training
Academy Week
Four
Investigation
Training
Washington,
D.C.
August 19-
25, 2012
$3,332.20
Rudy D. Jones,
Community
Planning
Development
Director
Housing Iowa
Conference
2012
Des Moines,
Iowa
September
5-6, 2012
$465.00
Mark A. Boesen,
Manager of
Rehabilitation
Services
MSA
Professional
Services Lead
Inspector/Risk
Assessor
Training
Dubuque,
Iowa
September
11-12,
2012
$590.00
August 13, 2012 Page 3
Class C Liquor License Permit Application
10.Barney's (Brighouse is new name) to 307 West 5th Street (Permanent
Transfer) (Expires 8/6/2012)
Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt abstained from the
bills payment to Schmitt Telecom.
RESOLUTIONS
139627- Schmitt/Greenwood
that "Resolution approving submission of REAP grant in the amount of $200,000.00
with $10,000.00 city match for the Riverview Recreation Area Trail Extension
Project; And Authorize Mayor and City Clerk to execute said document -Submitted
by Paul Huting, Leisure Services Director", be adopted. Roll call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-799.
139628 - Schmitt/Greenwood
that "Resolution approving Memorandum of Understanding with Iowa Northland
Regional Council of Governments (INRCOG) in an amount not to exceed $2,000.00
for the writing, preparation, and submittal of a REAP grant for the Riverview
Recreation Area Trail Extension Project; and authorize Mayor and City Clerk to
execute said document -Submitted by Paul Huting, Leisure Services Director", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-800.
139629 - Schmitt/Greenwood
that "Resolution approving recommendation of award of contract to B & B Builders
and Supply of Waterloo, Iowa in the amount of $294,081.42 for the F.Y. 2013
Sidewalk Repair Assessment Program - Zone 2, Contract No. 826 -Submitted by W.
Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-801.
139630 - Welper/Schmitt
that "Resolution approving Financial Assistance Award Amendment No. 1 with U.S.
Department of Commerce Economic Development Administration for the Stormwater
Lift Stations; and authorize Mayor and City Clerk to execute said document -
Submitted by Jamie Knutson, P.E., Associate Engineer", be adopted. Roll call
vote -Ayes: Seven.
Mr. Welper expressed concern with the flood insurance requirements for those in
the newly created flood zones. AECOM was hired to do a study on this issue and
there is only a year left before the insurance rates increase. The City and
AECOM are waiting for FEMA to produce information.
Mayor Clark suggested that the citizens and the City need to put pressure on the
Legislature.
Forest Dillavou, _, reported that some of the citizens have obtained attorneys
and have been able to be removed from the floodplain.
Noel Anderson, Community Planning and Development Director, reported that City
has not received notice that there have been any amendments to the flood maps.
Resolution adopted and upon approval by Mayor assigned No. 2012-802.
139631 - Jones/Getty
that "Resolution approving Supplemental Agreement No. 1 with AECOM at a cost not
to exceed $19,600.00 for F.Y. 2012 Lincoln Elementary School Safe Routes To
School Project, Contract No. 805; and authorize Mayor and City Clerk to execute
said document -Submitted by W. Wayne Castle, PLS, EI, Associate Engineer", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-803.
August 13, 2012 Page 4
139632 - Jones/Getty
that "Resolution approving Contract, Bonds, and Certificate of Insurance with
Vieth Construction Corporation of Cedar Falls, Iowa in the amount of $133,748.20
for the F.Y. 2012 Lincoln Elementary School Safe Routes To School Project,
Contract No. 805; and authorize Mayor and City Clerk to execute said documents -
Submitted by W. Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll
call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-804.
139633 - Jones/Getty
that "Resolution approving Contracts, Bonds, and Certificate of Insurance with
Peterson Contractors, Inc. of Reinbeck, Iowa in the amount of $90,496.10 for the
F.Y. 2012 Lou Henry Hoover Memorial Sculpture Garden, Contract No. 803; and
authorize Mayor and City Clerk to execute said documents -Submitted by Jeff
Bales, Associate Engineer", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-805.
139634 - Cole/Welper
that 'Resolution approving Contracts, Bonds, and Certificate of Insurance with
Benton's Sand & Gravel, Inc. of Cedar Falls, Iowa in the amount of $272,178.80
for the F.Y. 2012 Geraldine Road Extension, Contract No. 821; and authorize
Mayor and City Clerk to execute said documents -Submitted by Jeff Bales,
Associate Engineer", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-806.
139635 - Cole/Welper
that "Resolution approving Contracts, Bonds, and Certificate of Insurance with B
& B Builders and Supply of Waterloo, Iowa in the amount of $294,081.42 for the
F.Y. 2013 Sidewalk Repair Assessment Program - Zone 2, Contract No. 826; and
authorize Mayor and City Clerk to execute said documents -Submitted by W. Wayne
Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-807.
139636 - Cole/Welper
that "Resolution approving agreement with AECOM of Waterloo, Iowa in the amount
of $24,800.00 for engineering services related to the design and rehabilitation
of Snow Removal Equipment (SRE) building and T -Hangars A & B for Waterloo
Regional Airport; and authorize Mayor to execute said documents -Submitted by
Bradley Hagen, Airport Director", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-808.
139637 - Getty/Cole
that "Resolution approving FAA Grant in the amount of $971,550.00 for Replace
Airfield Lighting Vault, Install Surface Painted Hold Signs project for Waterloo
Regional Airport; and authorize Mayor to execute said documents -Submitted by
Bradley Hagen, Airport Director", be adopted. Roll call vote -Ayes: Seven.
Mayor Clark noted that these projects are large but are not being paid by the
City. They are being paid by the FAA and State grants.
Resolution adopted and upon approval by Mayor assigned No. 2012-809.
139638 - Getty/Cole
that "Resolution approving recommendation of Electric Distribution Extension
Agreement with Mid American Energy Company of Waterloo, Iowa in the amount of
$6,761.51 for extending electric distribution to Snow Removal Building and
Maintenance building at Waterloo Regional Airport; and authorize Mayor to
execute said documents -Submitted by Bradley Hagen, Airport Director", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-810.
August 13, 2012 Page 5
139639 - Getty/Cole
that "Resolution approving agreement with AECOM of Waterloo, Iowa in the amount
of $99,000.00 for engineering services related to the construction phase
services for the Rehabilitation of Airfield Vault project at Waterloo Regional
Airport; and authorize Mayor to execute said documents -Submitted by Bradley
Hagen, Airport Director", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-811.
139640 - Welper/Hart
that "Resolution approving award of contract to K & W Electric, Inc. of Cedar
Falls, Iowa in the amount of $865,905.00; and approving Contract, Bonds and
Certificate of Insurance for the Rehabilitation of Airfield Electrical Vault for
Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said
documents -Submitted by Bradley Hagen, Airport Director", be adopted. Roll call
vote -Ayes: Six. Nays: One (Jones).
Resolution adopted and upon approval by Mayor assigned No. 2012-812.
139641 - Welper/Hart
that "Resolution approving the naming of a new private street generally located
north of 3912 West 4th Street, southwest of 3834 and 3844 West 4th Street as
West Hills Lane -Submitted by Aric Schroeder, City Planner", be adopted. Roll
call vote -Ayes: •Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-813.
139642 - Welper/Hart
that "Resolution approving the renaming of a public street generally located
between Teton Drive and William Drive to Yellowstone Drive -Submitted by Aric
Schroeder, City Planner", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-814.
139643 - Cole/Hart
that "Resolution approving request by Jason and Melissa Lee at 149 Borwig Lane
to rename the private Borwig Lane generally located north of East Donald Street
and west of Moline Road to Angler Lane -Submitted by Aric Schroeder, City
Planner", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-815.
139644 - Cole/Hart
that "Resolution approving variance to the requirements of the Subdivision
Ordinance in Section 2.3(1) Final Plat Submittal for Crossroads Plat No. 9 -
Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-816.
139645 - Cole/Hart
that "Resolution approving Preliminary and Final Plat of Crossroads Plat No. 9
along with the staff report, aerial photo, preliminary and final plats, deed of
dedication, certificate of survey and report of the City Engineer -Submitted by
Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-817.
139646 - Cole/Hart
that "Resolution approving the acquisition of 1003 Lafayette Street at a cost of
$7,500.00 for property located within the Rath Brownfield Neighborhood in
preparation for new housing infill development -Submitted by Aric Schroeder, City
Planner", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-818.
August 13, 2012 Page 6
OTHER COUNCIL BUSINESS
139647 - Hart/Welper
to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc. in conjunction with 2012 Riverfront Sports Park Fencing Project,
be approved. Voice vote -Ayes: Seven. Motion carried.
139648 - Hart/Greenwood
that plans, specifications, form of contract, etc. in conjunction with 2012
Riverfront Sports Park Fencing Project, be received and placed on file. Voice
vote -Ayes: Seven. Motion carried.
139649 - Hart/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with 2012 Riverfront Sports Park Fencing Project",
be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-819.
139650 - Hart/Greenwood
that "Resolution setting date of hearing and bid opening as September 4, 2012;
and instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with 2012 Riverfront Sports Park Fencing Project",
be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-820.
139651 - Hart/Welper
to instruct Traffic Operations Superintendent to prepare plans, specifications,
form of contract, etc. in conjunction with Intersection of US 63 (Sergeant Road)
and University Avenue Traffic Safety Improvements, be approved. Voice vote -
Ayes: Seven. Motion carried.
139652 - Hart/Greenwood
that plans, specifications, form of contract, etc. in conjunction with
Intersection of US 63 (Sergeant Road) and University Avenue Traffic Safety
Improvements, be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
139653 - Hart/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with Intersection of US 63 (Sergeant Road) and
University Avenue Traffic Safety Improvements", be adopted. Roll call vote -
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-821.
139654 - Hart/Greenwood
that "Resolution setting date of hearing and bid opening as August 27, 2012; and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with Intersection of US 63 (Sergeant Road) and
University Avenue Traffic Safety Improvements", be adopted. Roll call vote -
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-822.
139655 - Greenwood/Schmitt
to instruct City Clerk to prepare specifications, bid document, etc. in
conjunction with Wireless Communication Services, be approved. Voice vote -Ayes:
Seven. Motion carried.
139656 - Greenwood/Schmitt
that specifications, bid document, etc. in conjunction with Wireless
Communication Services, be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
August 13, 2012 Page 7
139657 - Greenwood/Schmitt
that "Resolution preliminarily approving specifications, bid document, etc. in
conjunction with Wireless Communication Services", be adopted. Roll call vote -
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-823.
139658 - Greenwood/Schmitt
that "Resolution setting date of hearing and bid opening as August 27, 2012; and
instruct City Clerk to publish notice of specifications, bid document, etc. and
taking of bids in conjunction with Wireless Communication Services", be adopted.
Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-824.
139659 - Schmitt/Welper
to instruct Community Planning & Development Director to prepare plans,
specifications, form of contract, etc. in conjunction with Demolition and Site
Clearance Services (no regulated asbestos -containing materials) for 312 Charles
Street, 116 W. Parker Street, 135-137 Washington Street, be approved. Voice
vote -Ayes: Seven. Motion carried.
139660 - Schmitt/Welper
that plans, specifications, form of contract, etc. in conjunction with
Demolition and Site Clearance Services (no regulated asbestos -containing
materials) for 312 Charles Street, 116 W. Parker Street, 135-137 Washington
Street, be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
139661 - Schmitt/Welper
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with Demolition and Site Clearance Services (no
regulated asbestos -containing materials) for 312 Charles Street, 116 W. Parker
Street, 135-137 Washington Street", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-825.
139662 - Schmitt/Welper
that "Resolution setting date of hearing and bid opening as August 20, 2012; and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with Demolition and Site Clearance Services (no
regulated asbestos -containing materials) for 312 Charles Street, 116 W. Parker
Street, 135-137 Washington Street", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-826.
139663 - Schmitt/Welper
to instruct Community Planning & Development Director to prepare plans,
specifications, form of contract, etc. in conjunction with Asbestos Survey
Services for properties located at 1029 South Street, 622 Fowler Street, 616-618
West 9th Street, 1135 Magnolia Street, 506 Reed Street and 214-216 Independence
Avenue, be approved. Voice vote -Ayes: Seven. Motion carried.
139664 - Schmitt/Welper
that plans, specifications, form of contract, etc. in conjunction with Asbestos
Survey Services for properties located at 1029 South Street, 622 Fowler Street,
616-618 West 9th Street, 1135 Magnolia Street, 506 Reed Street and 214-216
Independence Avenue, be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
139665 - Schmitt/Welper
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with Asbestos Survey Services for properties
located at 1029 South Street, 622 Fowler Street, 616-618 West 9th Street, 1135
Magnolia Street, 506 Reed Street and 214-216 Independence Avenue", be adopted.
Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-827.
August 13, 2012 Page 8
139666 - Schmitt/Welper
that "Resolution setting date of hearing and bid opening as August 20, 2012; and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with Asbestos Survey Services for properties
located at 1029 South Street, 622 Fowler Street, 616-618 West 9th Street, 1135
Magnolia Street, 506 Reed Street and 214-216 Independence Avenue", be adopted.
Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2012-828.
ORAL PRESENTATIONS
Amelia Clementson, Waterloo, Iowa, asked Council for a senior center.
Marvin Carrol, 648 Newton Street, expressed concern with the riprap along the
bike trail. He reported an accident he had while riding on the trail.
Terry Roeder, 1200 Block of Baltimore, asked Council to reconsider their
decision to sell the portion of the alley behind their property. She reported
that the property owners have maintained the property. She requested to be able
to purchase the property or have the City maintain it.
Dave Roeder, informed Council of the cost to the citizens to maintain the
property.
Jim Walsh, City Attorney, advised Council that it could be considered when there
is a plan to develop the property. The Developer could deed the property. The
property owner's could wait to see what the developer does or resubmit to the
purchase option to the Planning Department at a significant price change.
139667 - Hart/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
ADJOURNMENT
139668 - Hart/Schmitt
that the Council adjourn at 6:20 p.m. Voice vote -Ayes: Seven. Motion carried.
<—_-) .cam'"" " j
iLA
Suzy Schajres
City Clerk