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WOODRUFF CONSTRUCTION, LLC
Ntior
1717 Falls Avenue 1 Waterloo, IA 50701
City of Waterloo, Iowa
FY 2020 Digester #3 Lid Removal
Contract 982
Woodruff Construction, LLC
1717 Falls Avenue
Waterloo, IA 50701
Bid Documents
CITY OF WATERLOO
CITY CLERK'S OFFICE -127
•
JUL 112019 Ph12:46:O2
•
FORM OF BID OR PROPOSAL
F.Y. 2020 DIGESTER #3 LID REMOVAL
CONTRACT NO. 982
CITY OF WATERLOO, IOWA
Honorable Mayor and City Council
Waterloo, Iowa
Gentlemen.
1. The undersigned, being a Corporation existing under the laws of the State of
IOIn2a , a Partnership consisting of the following partners:
S "t. FDYG±� , having
familiarize+ (himsel i (themselves) (itself) with the existing conditions on the
project are. • ecting the cost of the work, and with all the contract
documents listed in the Table of Contents and Addenda (if any), as prepared
by the City Engineer of the City of Waterloo now on file in the office of the City
Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision,
technical personnel, labor, materials, machinery, tools, appurtenances,
equipment, and services, including utility and transportation services
required to construct and complete this F.Y. 2020 DIGESTER #3 LID
REMOVAL, Contract No. 982, all in accordance with the above -listed
documents and for the unit prices for work in place for the following items
and quantities:
F.Y. 2020 DIGESTER #3 LID REMOVAL
CONTRACT NO 982
ITEM.
1
DESCRIPTION . .
ALL WORK DESCRIBED
LS
EST. QTY.
1.00
UNI7 BID
PRICE
$ ko7, Ebo
TOTAL BID PRICE:
$ 117. Soc)
TOTAL BID $ I (oi, 5o0.00
2. It is understood that the quantities set forth are approximate only and subject
to variation and that the unit bid price for the work done shall govern in the
actual payment to Contractor.
In submitting this bid, the bidder understands that the right is reserved by
the City of Waterloo, Iowa, to reject any or all bids. If written notice of the
acceptance of this bid is mailed, telegraphed, or delivered to the undersigned
within thirty (30) days after the opening thereof, or at any time thereafter
FORM OF BID
CONTRACT NO. 982 Page 1 of 3
before this bid is withdrawn, the undersigned agrees to execute and deliver
an agreement in the prescribed form and furnish the required bond and
certificate of the insurance within ten (10) days after the agreement is
presented to him for signature, and start work within ten (10) days after
'Notice to Proceed" is issued.
4. Security in the sum of FI V2 (5) Percent -of tract bid
Dollars ($ 5/ of+uta.l bid ) in the form of 'Bid Bona
is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS
5. Attached hereto is a Non -Collusion Affidavit of Prime Contractor.
6. Attached hereto is a Resident Bidder Certification ( N ) or Non -
Resident Bidder Certification ( ). (Mark one.)
7. The bidder is prepared to submit a financial and experience statement upon
request.
The Prime Contractor and Subcontractor(s), which have performed an
aggregate of $10,000.00 in work for the City in the current calendar year are
prepared to submit an AAP or Update and an EOC, within ten (10) days of
notification that the bid submitted is lowest and acceptable.
The bidder has received the following Addendum or Addenda:
Addendum No. Date
10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts
and bid items on the City of Waterloo Minority and/or Women Business Pre-
bid Contact Information Form submitted with this Form of Bid or Proposal.
The apparent low Bidder shall submit a list of all other Subcontractor(s) to
be used on this Project to the City of Waterloo by 5:00 p.m. the business day
following the day Bids on this Project are due along with the Non -Collusion
Affidavits of All Subcontractor(s).
The Contractor shall submit information on subcontractors on
SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City
prior to approval of contract.
The subcontractors listed on this proposal and/or submitted to the Contract
Compliance Officer cannot be changed except for the following reasons.
1) The City of Waterloo does not approve the subcontractors.
FORM OF BID
CONTRACT NO. 982 Page 2 of 3
2) The subcontractors submit in writing that they cannot fulfill their
subcontracts.
11. The bidder has filled in all blanks on this proposal. Those blanks not
applicable are marked "none" or "NA".
12. The bidder has attached all applicable forms.
13. The Owner reserves the right to select alternates, delete line items, and/or to
reduce quantities prior to the award of a contract due to budgetary
limitations.
BY:
&fru Nogiruchoo, tte
(Name of Bidder)
cia HI Wig
(Dade
,,fin
'/%
Title ��/.®.....6�5/Gf
Matiolas R. Porzl,
Official Address: (Including Zip Code):
i7/ gat(i gr
l/kieI SOC',
/oa 070i
I.R.S. No. I(O1) 12//?0
FORM OF BID
CONTRACT NO, 982 Page 3 of 3
NON -COLLUSION AFFIDAVIT OF PRIME BIDDER
State of /awa )
County of(aC/(/±a/!N--
that:
/V146/s RFt�rd
)ss
being first duly sworn, deposes and says
1. He is j (Owner, Partner, Officer, Representative, or Agent) , of
ttiain � (0�»- - �)n, he -Bidder that has submitted the attached Bid;
2. He is fully informed respecting the preparation and contents of the attached Bid
and of all pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents,
representatives, employees, or parties in interest, including this affiant, has in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Bidder, firm or person to submit a collusive or sham Bid in connection with the
Contract for which the attached Bid has been submitted or to refrain from bidding
in connection with such Contract, or has in any manner, directly or indirectly,
sought by agreement or collusion or communication or conference with any other
Bidder, firm or person to fix the price or prices in the attached Bid or of any other
Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid
price of any other Bidder, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against the City of Waterloo,
Iowa, or any person interested in the Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not
tainted by any collusion, conspiracy, connivance or unlawful agreement on the part
of the Bidder or any of its agents, representatives, owners, employees, or parties in
interest, including this affiant.
(Signed)
A��hoias r /2737 egie esu
Title v
S .s ribed and sworn to before me this /it? day of
20'i �.
Title
Ejmev,ve JGt-t'e?.hsohikaie AO -ant
My commission expires 8/i7/
•
•
,m4 t.s GENEVIEVE C. 1. JURGENSON
o V.'Commission Number 780011
L�r� M omission Expires
rowp' - 21— 27.
ii der Status Form
To be completed by all bidders Part A
Please answer "Yes" or "No" for each of the fallowing:
a
Yes J No My company is authorized to transact business in Iowa.
(To help you determine if your company is authorized, please review the worksheet on the next page).
Yes ■ No My company has an office to transact business in Iowa.
L1 Yes ❑ No My company's office in Iowa is suitable for more than receiving mail, telephone calls, and e-mail.
Yes ❑ No My company has been conducting business in Iowa for at least 3 years prior to the first request for
bids on this project.
j Yes 0 No My company is not a subsidiary of another business entity or my company is a subsidiary of another
business entity that would qualify as a resident bidder in Iowa.
If you answered "Yes" for each question above, your company qualifies as a resident bidder. Please
complete Parts B and D of this form.
If you answered "No" to one or more questions above, your company is a nonresident bidder. Please
complete Paris C and D of this form.
a
To be completed by resident bidders Part B
My company has maintained offices in Iowa during the past 3 years at the following addresses:
Dates: 8 / 1
Dates:
1990 to Present/
5 / 25 / 1996 to Present/
Address: 1890 Kountry Lane
City, State, Zip: Fort Dodge, Iowa 50501
/ Address: 1920 Philadelphia Street, Suite 102
City, State, Zip: Ames, Iowa 50010
Dates: 2 / 8 / 2016 to Present/ / Address: 501 Greenfield Drive
You may attach additional sheet(s) if needed.
City, State, Zip' Tiffin, Iowa 52340
q�.
To be completed by non-resident bidders Part C
•
1. Name of home state or foreign country reported to the Iowa Secretary of State:
2. Does your company's home state or foreign country offer preferences to resident bidders, resident labor
force preferences or any other type of preference to bidders or laborers?
3. If you answered "Yes" to question 2, identify each preference offered by your company's home state or foreign country
and the appropriate legal citation.
Yes ❑ No
You may attach additional sheet(s) if needed.
To be completed by all bidders Part D
I certify that the statements made on this document are true and complete to the best of my knowledge and I know that my
failure to provide accurate and truthful information may be a reason to reject my bid.
Firm Name: Woodruff Construction, LLC
Signature:
Nicholas R. Ford, EasFRegion President
Date:
You must submit the completed form to the governmental body requesting bids per 875 Iowa Administrative Code
Chapter 156. This form has been approved by the Iowa Labor Commissioner.
309-6001 (09-15)
Revised February 2003
CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM
Check box that applies to party completing program:
( x) General Contractor
( ) Subcontractor
Section A to be completed by GENERAL CONTRACTORS only:
Name of Company (/VOO(llrl/i�ir!n/ /al- i`il 1-1/C
Address of Company 7 7 / , i i : /,sip 50 7
Telephone Number (31'3 ) 233 '331'9
Federal ID Number (if no Federal ID Number, Owner/President's Social
Security Number) (.9-072 11 BO r�
N ame of Equal Employment\/Officer Son 01/�
N ame of Project i 1 i_b%U I�i(cesttr *t Li d I�P,mwait
Project Contract Number I
Estimated Construction Work Dates
Start Finish
Section B to be completed by SUBCONTRACTORS only:
B .
Name of General or Prime Contractor
Name of Subcontractor
Subcontractor's Address Zip
Subcontractor's Telephone Number ( )
Subcontractor's Federal ID Number (if no Federal ID Number
Owner/President's Social Security Number)
-1 -
Name of Equal Employment Officer
C. Remainder of program to be completed by party completing
program, either Prime or Subcontractor.
1. The Owners and/or Principals of your company:
Ethnic
Name Address Position Sac Origin
Mex >Cvl'G� gith cash2,1bnciqesident
Other Areas of Interest:
If your company has branches or subsidiaries or if your company
is a branch or subsidiary of a parent organization, give the
following information:
Name
Type of
Address Affiliation Degree
II. EMPLOYER'S POLICY (Please read carefully.)
A. We, the undersigned, recognize that we are morally and legally
committed to nondiscrimination in employment. Any person who
applies for employment with our company will not be
discriminated against because of race, color, creed, sex, national
origin, economic status, age, mental or physical handicap.
B. The employment policies and practices of the undersigned are to
recruit and hire employees without discrimination and to treat
them equally with respect to compensation and opportunities for
advancement, including training, upgrading, promotion and
transfer. However, we realize the inequities associated with
employment training, upgrading, contracting and subcontracting
for minorities and women and we will direct our efforts to
correcting any deficiencies to the maximum extent possible. The
same will be required of our SUBCONTRACTORS and suppliers.
C. We submit this program to assure compliance with Executive
Order 11246, as amended, and other subsequent orders that may
pertain to equal employment opportunity and merit employment
policies, fully realizing that our qualification and/or merit system
should be evaluated and revised, if necessary.
D. We agree to put forth the maximum effort to achieve full
employment and utilization of capabilities and productivity of all
our citizens without regard to race, creed, color, sex, national
origin, economic%status,a�age and mental or physical handicap.
E. Vf��iiTj en -fraction, raction, [-14 will give training
(Name of Company)
and employment opportunities to local residents of Waterloo,
Iowa, to the greatest extent feasible.
III. AFFIRMATIVE
ACTION
A. 000021/74_00/15-/M61/00/ [ ( recognizes that the
(Name of Company)
effective application of a policy of m rit emp orient involves more
than just a policy statement, and .4 /a/Yu//� / �i ph Lte
(Name of Company)
will, therefore, re-evaluate our Affirmative Action Program to
ensure that equal employment opportunities are available on the
basis of individual merit, and to actively encourage minorities,
women and local residents to seek employment with our company
on this basis.
B. Cf )xint ,tratua7M, wilt undertake the
(Name Company)
following six (6) steps to improve our Affirmative Action Program:
1. Minority Recruitment and Employment;
2. Local Recruitment and Employment;
3. Disabled Veteran and Vietnam Era Veteran Recruitment and
Employment
4. Handicapped Recruitment and Employment;
5. Female Recruitment and Employment; and
6., , Training, Upgrading and Promotional Opportunities.
W
C. oeni%aif emstradion, LLC will take
(Name of Company)
-3 -
whatever steps are necessary to ensure that our total work force
has adequate minority, female, and local representation. We will
utilize the following methods in our recruitment attempts:
1. Local advertising media (newspapers, radio, TV);
2. Community organizations (churches, clubs, schools);
3. Public and private institutions in the area (UNI, Hawkeye
Community College)
4. Job Service of Iowa; and
5. j Other.
(L)ta%uCOO ,� ucYi&' urn seek qualified minority,
(Name of mpany)
female, and local group applicants for all job categories and will
make asserted efforts to increase minority, female and group
representation in occupations at the higher levels or skill and
responsibility.
E. All sources of employment used shall be aware that we are an
Equal Employment Opportunity Employer Labor organizations
representing our employees will be notified of our Equal
Employment Opportunity Policy and Affirmative Action Program.
F. Training, upgrading, promotion and transfer activities at all levels
will be monitored to ensure that full consideration has been given
to qualified minority,/lfemale, and local group employees.
G. (01Wituu(f if/7.C/,t`iotit 1-1-C will encourage other
(Name of ompany)
companies with whom we are associated and/or do business, to
do the same and we will assist them in their efforts.
H.
1//Vid76/7O t—t, has taken the following
(Name of d6mpany)
Affirmative Action to ensure that minority, female, local
contractors and/or suppliers were provided opportunities to
negotiate and/or bid on this project: (if none, write "NONE")
1. / �1 Date;
I. As a result of the above efforts, we have involved minority, female,
and local contractors and/or suppliers in the following areas of
subcontracting: (if none, write "NONE")
2. ,,,/ /�
J. �,��i , at-115/2cfr1o4 will require approved
(Name of Company)
Affirmative Action Programs from all nonexempt contractors who
propose to work on this project and will take whatever steps are
necessary to ensure that non -minority contractors have adequate
representation of minority, female and local persons in their total
work force.
K. In further accordance with rules and guidelines issued pursuant to
Executive Order 11246 as amended we establish the goals for our
company, based on parity percentages supplied by the City, and
we/realize these goals will
be reviewed on an annual basis.
(�
L. OYTGL /��%%S// arit/7, /JJC will keep records of
(Name t` Company)
specific actions relative to recruitment, employment, training,
upgrading and promotion and will provide the City of Waterloo
with any information relative to same, including activities of our
SUBCONTRACTORS and suppliers as necessary or when
requested.
M. Parity figures for companies located in Waterloo are as follows:
Minority Parity = .08 (8%)
//( )5 7intfi t encf aO&M/ Lie Affirmative Action
(Name of Company)
Employment Goals:
The definition of Affirmative Action Goals is as follows: "Goals may
not be rigid and inflexible quotas which must be met, but must be
targets reasonably attainable by means of applying every good
faith effort to make all aspects of the entire Affirmative Action
Program work."
For the year 2019, please submit percentage targets for
employing minorities and women. If you already have reached
your target for hiring minorities and women, please submit that
percentage.
*Goals for Minorities:
GoalsforWomen.__
*Your affirmative action goals should be between 1% and 10% or
more for minorities and 1% and 5% or more for women.
Please be advised that the goals or targets are purely your
estimation of how many women and minorities your company can
reasonably expect to hire in 2019. Note, that none of the goals
are rigid or inflexible They are targets that your company
calculates as reasonably attainable. This will help the City in its
monitoring procedures as required by City of Waterloo Resolution
No. 1984-142(4).
CONTRACTOR'S TOTAL WORK FORCE
(WATERLOO)
NAME AND ADDRESS
JOB CATEGORY
RACE 1 SEX
HOURLY
WAGE
INDICATE:
DISABLED VETERAN: DV
VIETNAM ERA VETERAN: VV
HANDICAPPED: H
weatitz
We hereby certify that we are in compliance with all City and Federal
Affirmative Action Regulations and agree to accept all liability for failure to
comply.
Respectfully submitted,
By:
7
Company Executive e
09thdas cord
eastiE-ey' ►
JAI 17
Pae
By: rid a_11,
•
Equal Employment
Opportunity Officer
Kiti4()
Date
City of Waterloo Affirmative Action Officer
Approved
Disapproved Reason:
By:
Date:
8
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, Woodruff Construction, LLC
as Principal, and United Fire & Casualty Company
as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa, hereinafter called
"OWNER." In the penal sum ---Five Percent of the Bid Submitted ---
Dollars ($ ) lawful money of the United States, for the payment
of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and
successors, jointly and severally, firmly by these presents. The condition of this obligation is such that
whereas the Principal has submitted the accompanying bid dated the11th day of July
2019 , for FY 2020 Digester #3 Lid Removal, Waterloo, IA - Contract No. 982
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the altemate,
(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified
and shall fumish a bond for his faithful performance of said contract, and for the payment of all persons
performing labor or furnishing matenals in connection therewith, and shall in all other respects perform the
agreement created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of
damages sustained in the event that the Pnncipal fails to execute the contract and provide the bond as
provided in the specifications or by law.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond
shall be in no way impaired or affected by any extension of the time within which the Owner may accept
such Bid or execute such contract; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such
of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be
signed by their proper officers this 9th day of July , A.D.
it/4
.0416 til
iefl$on
J2 By
Byi1fi*ChalctS
United Fi�eCasualty Com
2019
Woodruff Construction, LLC (Seal) Ain
Princip
Ea
Witness Emilie Cooper
rety
%re) (sd'.e•7.t'
(Seal)
Attor
y -in -f1% ; lone R. Young
ufg
INSURANCE
UNITED FIRE & CASUALTY COMPANY, CEDAR RAPIDS, IA
UNITED FIRE & INDEMNITY COMPANY, WEBSTER, TX
FINANCIAL PACIFIC INSURANCE COMPANY, ROCKLIN, CA
CERTIFIED COPY OF POWER OF ATTORNEY
(original on file at Home Office of Company — See Certification)
KNOW ALL PERSONS BY THESE PRESENTS, That United Fire & Casualty Company, a corporation duly organized and existing under the laws
of the State of Iowa; United Fire & Indemnity Company, a corporation duly organized and existing render the laws of the State of Texas; and
Financial Pacific Insurance Company, a corporation duly organized and existing under the laws of the State of California (herein collectively called
the Companies), and having their corporate headquarters in Cedar Rapids, State of Iowa, does make, constitute and appoint
CRAIG E. HANSEN, JAY D. FREIERMUTH, BRIAN M. DEIMERLY, CINDY BENNETT, ANNE CROWNER, TIM MCCULLOH,
STACY VENN, SHIRLEY BARTENHAGEN, DIONE R. YOUNG, KEVIN J. KNUTSON, MICHELLE GRUIS, KATHLEEN BREWER,
SETH D. ROOKER, SYDNEY BURNETT, EACH INDIVIDUALLY
Inquiries: Surety Department
118 Second Ave SE
Cedar Rapids, IA 52401
their tete and lawful Attomey(s)-in-Fact with power and authority hereby conferred to sign, seal and execute in its behalf all lawful bonds,
undertakings and other obligatory inshnments of similar nature provided that no single obligation shall exceed $ 100, 000 ,000 . 00
and to bind the Companies thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Companies
and all of the acts of said Attorney, pursuant to the authority hereby given and hereby ratified and confirmed.
The Authority hereby granted is continuous and shall remain in full force and effect until revoked by United Fire & Casualty Company, United Fire &
Indemnity Company, and Financial Pacific hisurance Company.
This Power of Attorney is made and executed pursuant to and by authority of the following bylaw duly adopted on May 15, 2013, by the Boards of
Directors of United Fire & Casualty Company, United Fire & Indenmity Company and Financial Pacific Insurance Company.
"Article VI — Surety Bonds and Undertakings"
Section 2, Appointment of Attorney -in -Fact. "The President or any Vice President, or any other officer of the Companies may, from time to time, appoint by written
certificates attorneys -in -fact to act in behalf of the Companies in the execution of policies of insurance, bonds, undertakings and other obligatory instalments of like nature.
The signature of any officer authorized hereby, and the Corporate seal, may be affixed by facsimile to any power of attomey or special power of attorney or certification of
either authorized hereby; such signature and seal, when so used, being adopted by the Companies as the original signature of such officer and the original seal of the
Companies, to be valid and binding upon the Companies with the same force and effect as though manually affixed. Such attorneys -in -fact, subject to the limitations set of
forth in their respective certificates of authority shall have full power to bind the Companies by their signature and execution of any such instruments and to attach the seal
the Companies thereto. The President or any Vice President, the Board of Directors or any other officer of the Companies may at any time revoke all power and authority
previously given to any attomey-in-fact.
01111111/40
3..4 CORPORATE
•
AI
``,0011111000
/PORATE\ =
•
SEAL
e4 q
State, of Iowa, County of Linn, ss:
IN WITNESS WHEREOF, the COMPANIES have each caused these presents to be signed by its
vice president and its corporate seal to be hereto affixed this 15t h day of January, 2014
UNI1ED FIRE & CASUALTY COMPANY
UNITED FIRE & INDEMNITY COMPANY
FINANCIAL PACIFIC INSURANCE COMPANY
By:
r�—
Vice President
On 15th day of January, 2014, before me personalty came Dennis J. Richmann
to me known, who being by me duly sworn, did depose and say; that he resides in Cedar Rapids, State of Iowa; that he is a Vice President of United Fire
& Casualty Company, a Vice President of United Fire & Indemnity Company, and a Vice President of Financial Pacific Insurance Company the
corporations described in and which executed the above inshument; that he knows the seal of said corporations; that the seal affixed to the said
instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporations and that he signed his
name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporations.
Patti Waddell
Iowa Notarial Seal
Commission number 713274
My Commission Expires 10/26/2019
GGt"� IA)aatt
Notary Public
My commission expires: 10/26/2019
I, Mary A. Bertsch, Assistant Secretary of United Fire & Ca natty Company and Assistant Secretary of United Fire & indemnity Company, and Assistant
Secretary of Financial Pacific Insurance Company, do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit, and
the copy of the Section of the bylaws and resolutions of said Corporations as set forth in said Power of Attorney with the ORIGINALS ON FILE IN THE
HOME OFFICE OF SAID CORPORATIONS, and that the same are correct transcripts thereof, and of the whole of the said originals, and that the said
Power of Attorney has not been revoked and is now in full force and effect.
In testimony whereof I have hereunto subscribed my name and affixed the corporate seal of the said Corporations
this 9th day of July 2079
CO
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