HomeMy WebLinkAboutMinutes-01/07/2013January 7, 2013
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 7, 2013. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart.
Moment of Silence.
Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations.
140324 - Hart/Schmitt
that the Agenda, as amended changing item 1b3 Vern Nelson III to a re-
appointment, clarifying that item #8 is an annual amount, changing the date of
hearing on item #11 to January 14, 2013 and adding item #13 Purchase of John
Deere 5115M Tractor & Attachments, for the Regular Session on Monday, January 7,
2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
140325 - Hart/Schmitt
that the Minutes, as proposed, for the December 17, 2012, Regular Session and
December 27, 2012, Special Session, be accepted and approved. Voice vote -Ayes:
Seven. Motion carried.
CONSENT AGENDA
140326 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, pp. 1-23,
dated January 7, 2013, in the amount of $2,518,003.51, a copy of which is
on file in the City Clerk's office, together with recommendation of
approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2013-001.
2. Request to certify the following assessments to properties for work
performed by the Water Works, together with recommendation of approval of
Board of Water Works Trustees- Submitted by Dennis Clark, General Manager
of Waterloo Water Works:
Resolution adopted and upon approval by Mayor assigned No. 2013-002.
3. Request of Jennifer Rooff for tax exemptions on improvements totaling
$180,000.00 for property located at 5685 Summerland Drive and located in
the City Limits Urban Revitalization Area (CLURA)-Submitted by Chris
Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2013-003.
4. Request .of Dan and Jodi Reyerson for tax exemptions on improvements
totaling $215,000.00 for property located at 1963 Winston Place and
located in the City Limits Urban Revitalization Area (CLURA)-Submitted by
Chris Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2013-004.
Address
Amount to
certify
626
Anthony Street
$3,075.00
520
Pine Street
$2,800.00
2130
Lafayette Street
$2,450.00
138
Lincoln Street
$2,800.00
119
Argyle Street
$1,800.00
Resolution adopted and upon approval by Mayor assigned No. 2013-002.
3. Request of Jennifer Rooff for tax exemptions on improvements totaling
$180,000.00 for property located at 5685 Summerland Drive and located in
the City Limits Urban Revitalization Area (CLURA)-Submitted by Chris
Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2013-003.
4. Request .of Dan and Jodi Reyerson for tax exemptions on improvements
totaling $215,000.00 for property located at 1963 Winston Place and
located in the City Limits Urban Revitalization Area (CLURA)-Submitted by
Chris Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2013-004.
January 7, 2013
b. Motion to approve the following:
1.
2.
Travel Requests
Name & Title
of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Officer Savage
Street Crimes
Seminar
Des Moines,
Iowa
April
15-17,
2013
$405.00
Sergeant
Greenlee
Beyond the
Cones Risk and
Responsibiliti
es of the
Roadway
Edina,
Minnesota
March
5-6,
2013
$407.00
Page 2
3. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Appointee
Board/Commission
Expiration Date
New or Re -
Appointment
Jim Ellis
Main Street Waterloo
December 31,
2014
Re -Appointment
Vern Nelson III
Main Street Waterloo
December 31,
2015
Re -Appointment
Class C Beer License Permit Application
4. CVS/Pharmacy #8546, 207 Franklin Street (transfer from 2068 Logan Avenue)
(Expires 1/20/2013) (Includes Sunday Sales)
Class C Liquor License Permit Application
5. Sky, 501 Sycamore Street (Renewal) (Expires 12/14/2013)
6. Carlos O'Kelly's Mexican Cafe, 1331 Flammang Drive (Renewal) (Expires
12/30/2013) (Includes Sunday Sales & Catering Privilege)
7. BH Club, 910 West 5th Street (New) (Expires 1/1/2014) (Includes Sunday
Sales)
Class E Liquor License Permit Application
8. CVS/Pharmacy #8546, 207 Franklin Street (transfer from 2068 Logan Avenue)
(Expires 1/20/2013) (Includes Sunday Sales)
Special Class C Beer/Wine License Permit Application
9. Hibachi Sushi Buffet, 1535 Flammang Drive (Renewal) (Expires 11/7/2013)
(Includes Sunday Sales)
Class B Wine License Permit Application
10.CVS/Pharmacy #8546, 207 Franklin Street (transfer from 2068 Logan Avenue)
(Expires 1/20/2013) (Includes Sunday Sales)
Outdoor Service Area Application
11.Carlos O'Kelly's Mexican Cafe, 1331 Flammang Drive
Cigarette Permit Application
12.CVS/Pharmacy #8546, 205 Franklin Street (transfer from 2068 Logan Avenue)
Roll call vote -Ayes: Seven. Motion carried.
Mayor Clark recognized the re -appointments to the Main Street Board and the Fire
Department employees who were recently promoted.
PUBLIC HEARINGS
140327 - Hart/Welper
that proof of publication of notice of public hearing on Request for the
vacation of a portion of public alley in Block 18 of Linden Place, otherwise
known as the former Lafayette School site, located at 2265 Lafayette Street, and
subject to the retention of a utility easement over, under and upon the area to
be vacated, as published in the Waterloo Courier on December 27, 2012, be
received and placed on file. Voice vote -Ayes: Seven. Motion carried.
January 7, 2013 Page 3
140328 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Hart/Welper
that the hearing be closed and recommendation of approval of Planning,
Programming and Zoning Commission, be received and placed on file. Voice vote -
Ayes: Seven. Motion carried.
140329 - Hart/Welper
that "ark Ordinance vacating a portion of public alley in Block 18 of Linden
Place, otherwise known as the former Lafayette School site, located at 2265
Lafayette Street, and subject to the retention of a utility easement over, under
and upon the area to be vacated in conjunction with Request for the vacation of
a portion of public alley in Block 18 of Linden Place, otherwise known as the
former Lafayette School site, located at 2265 Lafayette Street, and subject to
the retention of a utility easement over, under and upon the area to be
vacated", be received, placed on file, considered and passed for the first time.
Roll call vote -Ayes: Seven. Motion carried.
140330 - Hart/Welper
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried.
140331 - Hart/Welper
that "an Ordinance vacating a portion of public alley in Block 18 of Linden
Place, otherwise known as the former Lafayette School site, located at 2265
Lafayette Street, and subject to the retention of a utility easement over, under
and upon the area to be vacated in conjunction with Request for the vacation of
a portion of public alley in Block 18 of Linden Place, otherwise known as the
former Lafayette School site, located at 2265 Lafayette Street, and subject to
the retention of a utility easement over, under and upon the area to be
vacated", be considered and passed for the second and third times and adopted.
Roll call vote -Ayes: Seven.
Ordinance adopted and upon approval by Mayor assigned No. 5145.
140332 - Schmitt/Greenwood
that proof of publication of notice of public hearing on Five Sullivan Brothers
Convention Center Audio/Visual Sound System, as published in the Waterloo
Courier on December 27, 2012, be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
140333 - This being the time and place of public hearing, the Mayor called for written
and oral objections. Comments are on file in the City Clerk's Office.
Schmitt/Greenwood
that the hearing be closed and written comments be received and placed on file.
Voice vote -Ayes: Seven. Motion carried.
140334 - Schmitt/Greenwood
that "Resolution confirming approval of specifications, bid document, etc. in
conjunction with Five Sullivan Brothers Convention Center Audio/Visual Sound
System", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-005.
140335 - Schmitt/Greenwood
that "Resolution authorizing to proceed in conjunction with Five Sullivan
Brothers Convention Center Audio/Visual Sound System", be adopted. Roll call
vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-006.
January 7, 2013 Page 4
140336 - Schmitt/Greenwood
to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review in conjunction with Five
Sullivan Brothers Convention Center Audio/Visual Sound System:
Bidder
Bid
Security
Bid Amount
D B Acoustics, Inc.
4601 Commercial Avenue
Marion, IA 52302
$3,600.00
$71,995.00
Sound Concepts Inc.
1001 3rd Ave SW
Cedar Rapids, IA 52404
5%
$129,800.00
Don's Radio & TV Inc.
912 Center St.
Perry, IA 50220
5%
$111,498.00
Voice vote -Ayes: Seven. Motion carried.
14Q337 - Greenwood/Schmitt
that proof of publication of notice of public hearing on Demolition and Site
Clearance Services with Regulated Asbestos Containing Materials for 936 West 7th
Street, as published in the Waterloo Courier on December 27, 2012, be received
and placed on file. Voice vote -Ayes: Seven. Motion carried.
140338 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Greenwood/Schmitt
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
140339 - Greenwood/Schmitt
that "Resolution confirming approval of Request for Proposals, plans,
specifications, form of contract, etc. in conjunction with Demolition and Site
Clearance Services with Regulated Asbestos Containing Materials for 936 West 7th
Street", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-007.
140340 - Greenwood/Schmitt
that "Resolution authorizing to proceed in conjunction with Demolition and Site
Clearance Services with Regulated Asbestos Containing Materials for 936 West 7th
Street", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-008.
140341 - Greenwood/Schmitt
to receive and file and instruct City Clerk to open and read bids and refer to
Community Planning & Development Director for review in conjunction with
Demolition and Site Clearance Services with Regulated Asbestos Containing
Materials for 936 West 7th Street:
Bidder
Bid
Security
Bid Amount
Active Thermal Concepts
2805 Stonegate Ct
Hiawatha, IA 52233
5%
$29,939.00
Benton's Sand & Gravel, Inc
905 Center Street
Cedar Falls, IA 50613
5%
$15,650.00
Kelly Demolition, LLC
1100 W Mount Vernon Rd
Mount Vernon, IA 52314
5%
$25,840.00
Voice vote -Ayes: Seven. Motion carried.
January 7, 2013 Page 5
RESOLUTIONS
140342 - Welper/Schmitt
that "Resolution approving submission of application to Iowa Department of
Justice Attorney General's Office, Crime Victim Assistance Division for a grant
to be used to fund the Domestic Abuse Response Team (DART) Program -Submitted by
Daniel J. Trelka, Director of Safety Services", be adopted. Roll call vote -
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-009.
140343 - Welper/Schmitt
that "Resolution approving a temporary closure of Dewitt Road immediately north
and south US Highway 20, and a temporary closure of the existing recreational
trail in the vicinity of Dewitt Road, for construction of the Dewitt Road water
main extension -Submitted by Dennis Clark, General Manager of Waterloo Water
Works", be adopted. Roll call vote -Ayes: Seven.
Dennis Clark, General Manager Water Works, reported that this should be
completed next construction season.
Resolution adopted and upon approval by Mayor assigned No. 2013-010.
140344 - Welper/Schmitt
that "Resolution approving amendment to City of Waterloo cafeteria plan-
Submitted by Suzy Schares, City Clerk", be adopted. Roll call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-011.
140345 — Hart/Welper
that "Resolution approving agreement with Gallagher Benefit Services, Inc. for
an hourly billing rate not to exceed $5,000.00 annually to provide up to two
years of consulting services to develop recommended annual funding rates and
reserve margins; and authorize City Clerk to execute said agreement -Submitted by
Suzy Schares, City Clerk", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-012.
140346 - Hart/Welper
that "Resolution approving submission of application for a Waterloo Convention &
Visitors Bureau Event/Capital Project Grant in the amount of $10,250.00 with a
city match of $10,250.00 to purchase equipment for dugouts and traveling
sprinklers for fields 7 and 8 located in the Riverfront Sports Park -Submitted by
Mark Gallagher, Sports Manager", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-013.
140347 - Hart/Welper
that "Resolution approving Convention and Visitors Bureau Board recommendations
for funding the following hotel/motel tax mini -grant request: Faith Basketball
Academy in the amount of $2,070.00 and Waterhawks Ski Team in the amount of
$2,430.00 -Submitted by Aaron Buzza, Executive Director of Waterloo Convention &
Visitors Bureau", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-014.
140348 - Hart/Welper
that "Resolution setting date of hearing as January 14, 2013 to approve a
request from Black Hawk Contracting and Development on the sale and conveyance
of City owned property otherwise known as Lot 12, Block 14 of Second Addition to
Grand View Place for the purpose of construction single-family housing; and
instruct City Clerk to publish notice -Submitted by Noel Anderson, Community
Planning & Development Director", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-015.
January 7, 2013 Page 6
ORDINANCES
140349 - Getty/Welper
that "an Ordinance vacating a portion of San Marnan Drive generally located
between Galactic Drive and West 4th Street, west of Ansborough in conjunction
with Development Agreement with Sunnyside South Addition, LLC for the
vacation, sale, and conveyance of a portion of San Marnan Drive generally
located between Galactic Drive and West 4th Street, west of Ansborough for $1.00
plus costs, for the purpose of relocating the roadway for the creation of new
residential lots within the City of Waterloo", be received, placed on file,
considered and passed for the third time and adopted. Roll call vote -Ayes:
Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5146.
140350 - Getty/Welper
that "Resolution approving said Development Agreement; and authorize Mayor and
City Clerk to execute said document in conjunction with Development Agreement
with Sunnyside South Addition, LLC for the vacation, sale, and conveyance of .a
portion of San Marnan Drive generally located between Galactic Drive and West
4th Street, west of Ansborough for $1.00 plus costs, for the purpose of
relocating the roadway for the creation of new residential lots within the City
of Waterloo", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-016.
140351 - Getty/Welper
that "Resolution authorizing said sale and conveyance; and authorize City
Attorney to prepare and deliver deed accordingly in conjunction with Development
Agreement with Sunnyside South Addition, LLC for the vacation, sale, and
conveyance of a portion of San Marnan Drive generally located between Galactic
Drive and West 4th Street, west of Ansborough for $1.00 plus costs, for the
purpose of relocating the roadway for the creation of new residential lots
within the City of Waterloo", be adopted. Roll call vote -Ayes: Seven.
Mr. Schmitt questioned the width of the new road and if the City will be looking
at making the road Blue Zone compliant.
Noel Anderson, Community Planning & Development Director, reported that the plat
has not been submitted but it will be presented to Council after this action is
completed. Staff will look at this area to make it compatible with the Blue Zone
Project suggestions.
Ms. Cole reported that she is not abstaining from this item, as she does not
have a conflict of interest with this project.
Mr. Greenwood noted that he received an email from Roger Judas that was read and
it requested that the width be at least 28 feet so that it allows for a biking
and running lane.
Resolution adopted and upon approval by Mayor assigned No. 2013-017.
OTHER COUNCIL BUSINESS
140352 - Hart/Welper
to instruct Leisure Services Director to prepare specifications, bid document,
etc. in conjunction with Purchase of John Deere 5115M Tractor & Attachments, be
approved. Voice vote -Ayes: Seven. Motion carried.
140353 - Hart/Welper
that specifications, bid document, etc. in conjunction with Purchase of John
Deere 5115M Tractor & Attachments, be received and placed on file. Voice vote -
Ayes: Seven. Motion carried.
140354 - Hart/Welper
that "Resolution preliminarily approving specifications, bid document, etc. in
conjunction with Purchase of John Deere 5115M Tractor & Attachments", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-018.
January 7, 2013 Page 7
140355 - Hart/Welper
that "Resolution setting date of hearing and bid opening as January 14, 2013;
and instruct City Clerk to publish notice of specifications, bid document, etc.
and taking of bids in conjunction with Purchase of John Deere 5115M Tractor &
Attachments", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2013-019.
ORAL PRESENTATIONS
None.
ADJOURNMENT
140357 - Hart/Schmitt
that the Council adjourn at 5:58 p.m. Voice vote -Ayes: Seven. Motion carried.
Suzy Scha es
City Cler