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Council Packet - 9/3/2019
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAR OLD E. GETTY CO UNCIL CHAMBERS Tuesday, September 3, 2019 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. o n the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules " . 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. o n the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. o n Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 203 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Kelley Felchle, City Clerk Agenda, as proposed or amended. Minutes of August 26, 2019, Regular Session, as proposed. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving Variance to Noise Ordinance request from Izet Kajtezovic on Saturday, October 5, 2019 from 10:00 a.m. to 4:00 p.m., in conjunction with the Chestnut Festival to be held at Byrnes Park. Submitted By: Corbin Payne, Police Lieutenant 3. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as September 19, 2019 and date of public hearing as September 23, 2019 for the FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981, and instruct City Clerk to publish notice. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 4. Resolution approving preliminary specifications, bid documents etc., setting date of bid opening as October 3, 2019 and date of public hearing as October 7, 2019, in conjunction with the FY 2019 Gates Park Golf Maintenance Building Replacement Project, Contract No. 1000, and instruct City Clerk to publish said notice. Submitted By: JB Bolger, Golf and Downtown Area Maintenance Manager B. Motion to approve the following: 1. TRAVEL REQUESTS a. Wendy Drinovsky Page 2 of 203 Class/Meeting: Managing Police Records Course Destination: Cedar Rapids, IA Dates: October 11, 2019 Amount not to exceed: $219.99 b. Investigator Copp Class/Meeting: Iowa Department of Criminal Investigation Marijuana Identification Course Destination: Ankeny, IA Dates: September 16-19, 2019 Amount not to exceed: $475 c. Cheryl Huddleston, Human Resource Manager Class/Meeting: Iowa Public Employer Labor Relations Association Fall Conference Destination: Ankeny, IA Dates: September 12-13, 2019 Amount not to exceed: $225 d. Kathy Skillings, Lab Foreman *AMENDED* Class/Meeting: Iowa Water Environment Association 2019 Operator/Pretreatment Conference Destination: Newton IA Dates: September 4, 2019 Amount not to exceed: $140 2. LIQUOR LICENSES a. Chilitos Mexican Bar and Grill, 441 E. Tower Park Drive Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 8/7/2020 3. APPOINTMENTS a. Donna Huff Board/Commission: Cultural and Arts Commission Expiration Date: September 3, 2022 New Appointment 4. Bonds. RESOLUTIONS 2. Resolution accepting a grant from the Governor's Office of Drug Control Policy, Methamphetamine Drug Hot Spots Program, in the amount of $22,000 with no matching funds required, to provide overtime funds to assist in mid and high level methamphetamine investigations, and authorize the Mayor and Chief of Police to execute said document. Submitted By: Dave Mohlis, Police Captain Page 3 of 203 3. Resolution accepting a grant from the Black Hawk County Gaming Association in the amount of $150,000 for the Waterloo Skatepark Project, and authorize the Mayor to execute said document. Submitted By: Paul Huting, Leisure Services Director 4. Resolution approving an agreement with BFI Waste Services, LLC, dba Republic Services of Cedar Rapids, Iowa, for the City of Waterloo's Voluntary Curbside Recycling Program by providing collection and processing of all recyclable materials, for a period of five (5) years, with a four (4) percent yearly rate increase, and authorize Mayor and City Clerk to execute document. Submitted By: Randy Bennett, Public Works Manager 5. Resolution approving a Professional Services Agreement with Wayne Claassen Engineering and Surveying, Inc., of Waterloo, Iowa, in an amount not to exceed $31,000, for Engineering Services related to the FY 2020 Brock 3rd Addition Lot 2 Sanitary Sewer Extension, Contract 986, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE, City Engineer 6. Resolution approving a Professional Services Agreement with MMS Consultants, Inc., of Iowa City, Iowa, in an amount not to exceed $5,500, in conjunction with the Section 404 Wetland Permit for the Con -Trot site, and authorize the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 7. Resolution approving a Hold Harmless Agreement with Professional Lawn Care, LLC, of Waterloo, Iowa, for property located north of 3488 Wagner Road, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 8. Resolution approving and accepting a donated Permanent Easement Agreement with IPE1031 REV279, LLC, to allow for the construction and future maintenance of a storm sewer located at 1246 Martin Road, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 9. Resolution approving and accepting a donated Permanent Easement Agreement with Steelsmith Properties, LLC, to allow for the construction and future maintenance of a storm sewer located at 1040 Alabar Avenue, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 10. Resolution approving an Encroachment Agreement with Christopher P. and Kimberly S. Huff, to allow for the construction of a 784 square foot attached garage addition to encroach into a platted 12 foot drainage and utility easement, 8 foot utility easement and 65 foot drainage easement, located at 429 Farrington Road, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Page 4 of 203 11. Resolution approving a Land Access Agreement with The Nature Conservancy, of Waterloo, Iowa, to allow temporary access across City owned parcels in Southland Park Subdivision, to gain access to adjacent property owned by Robin Hood Enterprises, LLC, for the purpose of transporting tree removal equipment, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 12. Resolution approving Amendment No. 1 to Asbestos Abatement Contract #AB -2019-04- 8P, with Advanced Environmental Testing and Abatement of Waterloo, Iowa, originally signed on April 4, 2019, to add abatement related services at 706 W. Park Avenue, in the amount of $16,400, for a new total contract amount of $27,000, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director ORDINANCES 13. An Ordinance amending the 2008 Traffic Code by rescinding Subsection (62), Lafayette Street to Section 553, No Parking Here To Corner, and inserting in lieu thereof a new Subsection (62) Lafayette Street to Section 553, No Parking Here To Corner. Motion to receive, file, consider, and pass for the first time an ordinance amending the 2008 Traffic Code by rescinding Subsection (62), Lafayette Street to Section 553, No Parking Here To Corner, and inserting in lieu thereof a new Subsection (62) Lafayette Street, to Section 553, No Parking Here To Corner as follows: Lafayette Street - north side of the street in an easterly direction from Utica Street. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Traffic Operations Director 14. An ordinance adding a new 5-3-15 Unfair Use of Criminal Record in Hiring Decisions. Motion to receive, file, consider, and pass for the second time an ordinance amending the City of Waterloo Code of Ordinances by adding a new Title 5 Police Regulations, Chapter 3 Human Rights, Section 15 Unfair Use of Criminal Record in Hiring Decisions. Motion to suspend the rules. Motion to consider and pass for the third time and adopt said ordinance. Submitted By: Abraham L. Funchess, Jr., Human Rights Director OTHER COUNCIL BUSINESS 15. FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981. Resolution approving proposed construction of sidewalk improvements. Resolution to fix value of lots. Resolution to adopt proposed plat and schedule of assessments and estimate of costs. Resolution of necessity and setting date of public hearing as September 23, 2019. Submitted By: Wayne Castle, PLS, PE, Associate Engineer ADJOURNMENT Page 5 of 203 Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from the Waterloo Public Library on the notice of the conclusion of employment for Steven P. Nielsen, Waterloo Public Library Director, effective August 9, 2019 with recommendation of approval of payout of $6,543.32 for unused benefits. 2. Communication from the Cedar Valley SportsPlex Leisure Services Department on the notice of the conclusion of employment for Leann Nefzger, Customer Service Specialist, effective August 16, 2019 with recommendation of approval of payout of $4,316.52 for unused benefits. Page 6 of 203 CITY OF WATERLOO Council Communication Minutes of August 26, 2019, Regular Session, as proposed. City Council Meeting: 9/3/2019 Prepared: REVIEWERS: Department Reviewer Clerk 0 lac Iligby, Nan cy Action Approved ATTACHMENTS: Description Type CI "Minutes of 8/26/19 13 ckup Material Submitted by: Submitted By: Date 8/28/ 9./5 AM Page 7 of 203 August 27, 2019 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 26, 2019. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Feuss, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Keith Kaspari, Airport Director 156705 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, August 26, 2019, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 156706 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 19, 2019, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. ORAL PRESENTATIONS Mary Potter, 1416 W. 4th Street, explained that 1417 W. 4th Street has been renovated and they are eagerly looking for a veteran family to move into the home. Norajean Csukker, 2853 Cedar Terrace, commented that there is a meeting coming up with the city about parking at Young Arena and commented that there are not enough parking spaces at the location for handicapped season ticket holders. She stated that she does not appreciate having to come downtown at 4:00 p.m. for a 7:00 p.m. game in order to secure her handicap spot. Justin Scott, 131 North Holmes, Denver, Iowa, explained that he read in the Courier that council was debating what to call prayer in the council meeting and how to handle prayer in the meeting. He suggested that the city eliminate prayer of any kind at the council meeting so that one religion is not held up over another type of religion. He stated that it could create a more inclusive environment. Dick Poppe, 1963 Camille Ct., commented that he is a Christian, believes in the bible, and believes that our world and country is in trouble. He believes that withdrawing religion from government and schools is part of the problem. He asked that the council continue to have a moment of silence. David Dryer, 3145 W. 4th Street, commented that the old flea market site on 6th Street has become unsightly and believes the property should have been sold to the American Legion for a dollar to use for parking instead of the person it was sold to who is not maintaining the property. He said that the parking across the street at Overhead Door isn't ideal for the aging patrons, and noted that the parking the city designated for the American Legion and veterans who patronize the Legion to use is now being used by people living at the Russell Lamson Hotel who have discovered that they have free parking. Jack Black, 227 Downing, asked that individuals pay attention to the comer of W. Mullan and Jefferson. No maintenance has been done to the property and wants council members to take a look because it looks terrible. Mr. Morrissey provided a handout about sidewalk and missing sidewalk segment policy developed by the Complete Streets Advisory Committee and city staff. He explained that the policy will come to council for approval. He asked the community to come together to support KBBG as they struggle financially. He asked that a roundabout be included in the design of the third phase of University Avenue and provided suggestions on reducing the number of lanes and changing the speed limit. He also stated that he wants to see the racial equity and social justice tool kit come to council for approval. 156707 - Juon/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA Page 8 of 203 August 26, 2019 Page 2 156708 - Juon/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. a. b. c. d. e. f. 1. Resolution approving Finance Committee Invoice Summary Report, dated August 26, 2019, in the amount of $3,650,946.59, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2019-639. 2. Resolution setting date of public hearing as September 9, 2019 on the proposed issuance of not to exceed $6,475,000 General Obligation Refunding Bonds, for essential corporate purposes, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2019-640. 3. Resolution approving preliminary plans, specifications, bid documents, etc., setting date of bid opening as October 3, 2019 and date of public hearing as October 7, 2019, in conjunction with the Dry Run Creek Interceptor, Contract No. 877, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2019-641. 4. Resolution approving renewal of general, automobile, public official's errors & omissions, law enforcement and employment practices liability coverage with Travelers Insurance, excess liability coverage with Allied World, umbrella liability coverage with Brit, property insurance coverage with Chubb, workers' compensation stop loss coverage with Safety National, and workers' compensation claims administration with Alternative Service Concepts, for a total premium and payment of $1,680,461, with recommendation of approval from the Insurance Committee, and rescinding Resolution No. 2019-486. Resolution adopted and upon approval by Mayor assigned No. 2019-642. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kathy Skillings - Lab Foreman *REVISED* Iowa Water Environment Association 2019 Operators/Pretreatment Conference Newton, IA September 4, 2019 $120 Angie Reid, Education Coordinator and Tammy Turner, WCA Volunteer Drop off artwork for Ed Emberley exhibit. Essex, MA September 6-16, 2019 $980 Kelley Felchle, City Clerk Iowa Municipal Finance Officers Association Des Moines, IA October 16- 18, 2019 $205 Jon Martin and Matt Chesmore Iowa Association of Housing Officials Annual Classes and Conference Cedar Falls, IA October 2- 4, 2019 $670 Dana Jackson, Housing Inspector/Maintenance Supervisor Iowa Association of Housing Officials Annual Classes and Conference Cedar Falls, IA October 2- 4, 2019 $300 Jennifer Sparks, Permit Writer and Scott Strader, International Building Code Johnston, IA September 11, 2019 $608 Page 9 of 203 August 26, 2019 g. h. J. Page 3 Combination Inspector Greg Ahlhelm, Building Official 2019 Fire Prevention & Building Safety Education Conference Des Moines, IA October 22- 25, 2019 $720 Jeff Siebel, Commercial Property Safety Inspector 2019 Fire Prevention & Building Safety Education Conference Des Moines, IA October 22- 25, 2019 $685 Pat Treloar, Fire Chief; Mike Moore and Ben Petersen, Battalion Chief; Jason Hernandez, Medical Supervisor Tri-State Emergency Responders Conference Dubuque, IA October 18, 2019 $440 Tina Schellhom, Electrical Foreman National Electrical Code Update Class Waterloo, IA November 13, 2019 $190 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re -Appointment Nilvia Brownson Human Rights Commission August 19, 2022 New 4. Cigarette/Tobacco Permit New Application for K-Zar, Inc./Independence Liquor & Food, 1761 Independence Avenue. 5. Recommendation of appointment of Martin Petersen to the position of City Attorney, effective August 30, 2019. 5. Bonds. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 156709 - Schmitt/Feuss that proof of publication of notice of public hearing on Lease Agreement with the State of Iowa, represented by the Iowa Armory Board, for property located north of 3106 Airport Boulevard, as published in the Waterloo Courier on August 16, 2019, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Luke Slings, Iowa National Guard, thanked city staff for their efforts and offered to answer any questions council may have. 156710 - Schmitt/Feuss that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 156711 - Schmitt/Feuss that "Resolution approving Lease Agreement with the State of Iowa, Iowa Armory Board, for property located north of 3106 Airport Boulevard, for the ground lease of 8.21 acres of land with a lease rate of $1.00 annually, for a term ending December 31, 2069, with an option to renew lease for an additional fifty (50) year period, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if the period of the lease is normal. Page 10 of 203 August 26, 2019 Page 4 Noel Anderson, Community Planning and Development Director, explained that this is the time frame that is needed for ensuring they receive federal dollars over time. Resolution adopted and upon approval by Mayor assigned No. 2019-643. 156712 - Morrissey/Amos that proof of publication of notice of public hearing on FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981, as published in the Waterloo Courier on August 12, 2019, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Andre Teague, 4562 Winghaven Drive, requested an extension to fix his sidewalk located at 616 Sherman Avenue. Patricia Howard, 74 Gable Street, commented that she is speaking for everyone living at 0-100 block of Gable Street and 100 block of Harvard Court. She explained that the streets are 12 1/2 feet wide and that the sidewalk is right next to the street and as a result the snow plows drive on the sidewalk causing damage, there is no curb or gutters either which allows water to freeze. People park and drive on the sidewalk as well. She suggested that the sidewalk be eliminated and be part of the street. Jamie Knutson, City Engineer, explained that the residents that live here are going to go to the Planning & Zoning to ask for a variance to abandon the sidewalk. He recommended that if the variance is approved then grass be put in so that the homeowners are responsible for maintaining the property. Merville Howard, 74 Gable, commented that a snowplow could tear up the grass and refuses to pay for the grass being ripped up. He stated that he would like to see the area covered with asphalt since people drive on the sidewalk anyway. 156713 - Morrissey/Amos that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. No bids were received for sidewalk repair. Jamie Knutson explained that since no bids were received the process with sidewalk repairs will need to begin again. RESOLUTIONS 156714 - Amos/Feuss that "Resolution approving recommendation of the Public Works Division Manager to proceed with maintaining recycling drop-off sites, a yard waste site and outsourcing the collection and processing of recycled materials using voluntary curbside pick-up, for all current and future Dwelling Unit customers and dwellings other than Multiple Dwellings, as defined by 4-3-1 of city code", be adopted. Roll call vote -Ayes: Seven. Motion carried. Don Miller, 707 Stone Quarry Road, commented that he emailed the council members last night with his thoughts, encouraging them to approve the original proposal. He spoke to Mr. Bennett this morning and suggested that the council pursue the first recommendation. Norajean Csukker, 2853 Cedar Terrace, commented that she does not support raising fees because she is on social security and will not be able to afford the increase. She stated that she believes in recycling but she will put her recyclables in the garbage because she cannot afford the fee increase. Forrest Dillavou, 1725 Huntington Road, commented that if the volunteer system is approved he disagrees with funding it with only garbage fees because many people who use the recycle bins do not use the city's garbage services and will not be helping to fund the service. Page 11 of 203 August 26, 2019 Page 5 John Wheeler, 929 Home Park Blvd., commented that no matter what the council chooses to do people will be opposed but that fees need to be increased. He stated that he does not like having to pay the increased fees but it's time to quit kicking the can down the road. Dick Poppe, 1963 Camille Ct., he stated that the service is inexpensive and supports the proposal to make it voluntary and increasing fees. Jim Chapman, 224 Bertch, commented that he supports a voluntary program. He said he text two council members last week and stated that he does not have room for another can. Todd Obadal, 124 Amity Drive, commented on the respective fees for both the voluntary and mandatory proposals and stated he neither supports nor opposes the particular measure and noted that the method of imposing fees should be done by ordinance not resolution, as is currently the case. David Dryer, 3145 W. 4th Street, commented that he does not understand the difference between the two items and questioned if people will actually recycle, just because they are required to have a cart. He further commented that he supports the voluntary proposal and wants to be able to opt out of the program by proving he recycles on his own. Mrs. Juon commented that she is in favor of the mandatory program as she believes the city needs to do its part to help the environment. She stated that this option is the middle ground and she is ok with finding middle ground. She cautioned that if users drop off, the program would be in trouble financially. She requested that the program be revisited in one year to determine whether it is working. Randy Bennett, Public Works Division Manager, provided an overview of the alternative option that was developed last week. He stated that two employees would be added to clean up the drop off sites and the increased fees would be used to help cover the cost of those employees, along with improvements to the sites. Mayor Hart commented that this opportunity helps meet the requests of council in regards to the recycling issues, but also the potential to help support code enforcement efforts. Randy Bennett commented on Mrs. Juon's request to review the program after one year. Mrs. Klein questioned if this action will change the fee schedule. Chris Wendland, City Attorney, commented that this action does not change the fee schedule. The action confirms the recommendation of the Public Works Division Manager and allows Republic Services to move ahead with writing a contract with the city. Mrs. Klein commented that she intended to support the mandatory proposal but changed her view and explained why she will now vote to support the voluntary program. Mr. Feuss thanked Randy Bennett and Republic for allowing the extra time requested and that the expanded service and code enforcement support and also feels the program should be monitored closely. Mr. Amos questioned if bins that were removed from neighborhoods could be put back since more resources will be allocated to improving the sites. Randy Bennett explained that the city would need to determine if enough funds are available to expand satellite sites. Mr. Schmitt commented that one of the keys to the recycling sites is to have them located in well -lit locations near public buildings or high traffic areas. He commented that he thinks this proposal can work without being mandatory. He further questioned how the program is going to be outsourced yet the proposal includes increasing staff. Randy Bennett explained that additional staff would be needed to adequately maintain the drop off sites. Page 12 of 203 August 26, 2019 Page 6 Mr. Schmitt requested clarification of where Code Enforcement resides. Randy Bennett explained that Code Enforcement is paid under the Sanitation budget, however the Legal Department manages the issuing of citations and the Sanitation Department does the physical clean-up. Mayor Hart clarified that Code Enforcement is under the Legal Department. Mr. Morrissey asked a series of questions about the two proposals. Randy Bennett provided a response to Mr. Morrissey's questions. Resolution adopted and upon approval by Mayor assigned No. 2019-644. 156715 - Morrissey/Amos that "Resolution approving recommendation of the Public Works Division Manager to proceed with outsourcing the collection and processing of recycled materials and making curbside recycling mandatory for all current and future Dwelling Unit and Multiple Dwelling Unit customers, as defined by 4-3-1 of city code", be adopted. Roll call vote -Ayes: Zero. Nays: Seven (Jacobs, Morrissey, Feuss, Klein, Amos, Schmitt, and Juon). Motion failed. Resolution adopted and upon approval by Mayor assigned No. 2019-645. 156716 - Schmitt/Feuss that "Resolution approving a Crime Prevention and De-escalation Training Grant application, in the amount of $14,000 with no City match, to the Department of Justice/ Project Safe Neighborhoods Program", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-646. 156717 - Schmitt/Feuss that "Resolution approving renewal of Crime and Fidelity insurance effective September 15, 2019, in the amount of $3,663", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-647. 156718 - Schmitt/Feuss that "Resolution approving Brokerage Fee Agreement with Fischels Commercial Group, in the amount of $6,000, in conjunction with the sale of property at the southwest corner of Commercial Street and West 13th Street for the development of new data centers, and authorize the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-648. 156719 - Schmitt/Feuss that "Resolution approving submission of an Electric Vehicle Charging Site Host application to MidAmerican Energy, for charging stations to be located downtown near 225 Commercial Street, and authorize the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-649. 156720 - Feuss/Morrissey that "Resolution approving Property Exchange Agreement with The Salvation Army, for properties located southeast of 55 Franklin Street and 415 E. 7th Street, and authorizing the Mayor and City Clerk to execute said documents, and rescinding Resolution No. 2019-455", be adopted. Roll call vote -Ayes: Six. Abstain: One (Schmitt due to him sitting on the board). Motion carried. Page 13 of 203 August 26, 2019 Page 7 Resolution adopted and upon approval by Mayor assigned No. 2019-650. 156721 - Feuss/Morrissey that "Resolution approving request of the Community Planning and Development Department to seek proposals for convention center management services at the Five Sullivan Brothers Convention Center", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-651. 156722 - Feuss/Morrissey that "Resolution approving submission of a State Revolving Fund Water Resource Restoration Sponsored Project Grant application, in the amount of $500,000, in conjunction with a Dry Run Creek construction project", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-652. 156723 - Feuss/Morrissey that "Resolution approving a RISE grant application for local development, designating the Mayor as the official representative of the City, authorizing the Mayor to affix his signature to said application, providing financial assurances in conjunction with same, accepting responsibility for improvements to Shaulis Road, for a total project cost of $5,000,000, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-653. ORDINANCES 156724 - Morrissey/Feuss that "an Ordinance amending the City of Waterloo Code of Ordinances by adding a new Title 5 Police Regulations, Chapter 3 Human Rights, Section 15 Unfair Use of Criminal Record in Hiring Decisions", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Five. Nays: Two (Jacobs and Schmitt). Motion carried. David Dryer, 3145 W. 4th street, questioned the difference between ban the box and fair chance initiative. Abraham Funchess, Human Rights Director, explained that the two are the same. Duane Lindberg, 1208 South Hill Drive, commented that there are many people in the community who have had a change of heart and deserve a fair chance to gain employment to better their lives. He stated that the council is wrestling with how to give these people a fair chance but believes the ordinance is the best way to accomplish this. He explained that not supporting the ordinance violates trust and encourages stealing through deception. Mary Robinson, 321 Normandy, commented on the number of American's who have criminal records and that many of those are very qualified and by not banning the box, we are missing out on great candidates. Cody Listekow, 810 Baltimore Street, commented that there is nothing deceiving about someone trying to get a job and supports the ordinance. Chuck Lane, 1204 Baltimore Street, commented that he is a retired Episcopal Pastor and that he was a former manager. He stated that he had a ban the box policy where he worked and that everyone they hired turned out to be fantastic employees. Everyone needs a chance and everyone needs forgiveness. Melissa Denning, 1007 Baltimore Street, encouraged the council to approve the item. Page 14 of 203 August 26, 2019 Page 8 Pam Hayes, Cedar Falls, commented that she worked in Waterloo for 30 years as Executive Director of Family and Children's Council and YWCA. She stated that she would hire for positions and would use various criteria to widdle the list of hundreds of potential employees. She stated that she would use criminal background to narrow candidates. She stated that she prefers the fair chance name to ban the box as it gets potential candidates in the door for an interview. Eric Donot, 610 E. 4th Street, explained that he has lived his entire life with people having preconceived notions about what he can do and that people on the council have given him a chance to show what he can do. He stated that the correctional system is charged with correcting behaviors and people deserve a second chance. Rev. Ed Loggins, 233 Oliver, commented on the importance of young men and women to have a second chance and encourages the council to approve the ordinance. Todd Obadal, 124 Amity Drive, commented that he believes the ordinance is will intended. He believes the ordinance contains issues and could be crafted a little better. He read certain sections that he took issue with and stated that the ordinance would make Waterloo a little less business friendly when new businesses look to come to Waterloo. John Sherbon, 1715 Robin Road, commented that he believes this should begin at the state level. Teresa Culpepper, 1119 Cottage Grove, commented that she has a cousin move out of state to Colorado in order to get a job and is now making six figures but had to move out of the state and out of Waterloo in order to get job. She asked the council to consider the benefit to the community and approve the ordinance. Abraham Funchess provided an overview of the purpose and impact of the ordinance. Mrs. Klein commented that she will support the ordinance and explained the reasons why she still has concern. Mr. Amos commented that the city should approve this ordinance in order to give individuals an opportunity to improve their lives and ultimately make our community the way it needs to be. Mr. Schmitt commented that the need for the ordinance started for a reason. Many people are victims that never used to be victims. He stated that he has been in the business community for over 45 years and has had the opportunity to hire a wide variety of people and had an opportunity to talk to them. He has hired felons and non -felons over the years with some success and some failure. He stated that he has yet to have a single business owner or manager come to him supporting the item. He explained that Waterloo is not competing with similar sized cities because of the tax rate and is fearful that it will deter business growth. Mrs. Juon commented that she supports the ordinance because it is the right thing to do. She stated that a business owner would be able to find out about the person's criminal record later in the process and will allow for a conversation about their qualifications. She clarified that employers can ask about gaps in employment and at that point it would be on the applicant to be honest about the gap. Mr. Jacobs questioned the legality of turning down a candidate based on their criminal record rather than making up a phony business reason. Abraham Funchess stated he believes it is illegal to turn the candidate down because of a criminal history. Mr. Jacobs asked if it wouldn't be more effective to have this be a state wide issue rather than a Waterloo issue, and commented that it may put the city at a disadvantage. Mr. Funchess explained that he believes this is a golden opportunity for Waterloo to move forward and there is a large part of the community that supports this idea. Morrissey commented that this has been an issue since 2012 and it was a piggy back issue with banning landlords from evicting victims of domestic violence. For those that think that this encourages deception, the box did the same thing. He explained that this is a human rights issue and Page 15 of 203 August 26, 2019 Page 9 we need to welcome people back into the community and become part of the workforce. He stated that the ordinance would help get people back on their feet, become taxpaying citizens, and improve their lives rather than go back to prison. Mr. Feuss commented that as an educator for many years he got to see what happened to families whose mother or father didn't have the ability to work. It impacted the students and would see the name of the student in the paper for committing the same crime. He explained that he supports the ordinance and will help people and the community move forward. Mrs. Juon explained part of the ordinance that she felt was confused through discussion. 156725 - Morrissey/Feuss that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Four. Nays: (Jacobs, Klein, Schmitt). Motion failed. 156726 - Feuss/Amos that the council adjourn to Executive Session at 8:01 p.m. Roll call vote -Ayes: Seven. Motion carried. Chris Wendland, City Attorney, stated that discussion on the purchase of real estate is an approved topic of Executive Session pursuant to Iowa Code Section Iowa Code Section 21.5(1)(j). EXECUTIVE SESSION 156727 - Juon/Schmitt that the council adjourn Executive Session at 8:22 p.m. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 156728 - Juon/Schmitt that the Council adjourn at 8:22 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 16 of 203 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from Izet Kajtezovic on Saturday, October 5, 2019 from 10:00 a.m. to 4:00 p.m., in conjunction with the Chestnut Festival to be held at Byrnes P ark. City Council Meeting: 9/3/2019 Prepared: 8/26/2019 REVIEWERS: Department Reviewer Action Date w v /26/019 1 0 i� i � ep��ir°:����� ���.��t i � �.�� .� y � �i.��cy Approved ,,,,2 SUBJECT: Submitted by: Resolution approving Variance to Noise Ordinance request from Izet Kajtezovic on Saturday, October 5, 2019 from 10:00 a.m. to 4:00 p.m., in conjunction with the Chestnut F estival to be held at Byrnes P ark. Submitted By: Corbin Payne, Police Lieutenant Page 17 of 203 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as September 19, 2019 and date of public hearing as September 23, 2019 for the FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981, and instruct City Clerk to publish notice. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Reviewer Action Date Engineering K nifi on J amic Approved 8/28/1( ( ,,,,,, . C kT< 0 Clive (l1 ighy, N ancy Approved 8/28/20 19 ,,,,,, ] 0:3 .AM SUBJECT: Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as September 19, 2019 and date of public hearing as September 23, 2019 for the FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981, and instruct City Clerk to publish notice. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Summary Statement: Plans prepared by the City Engineer's Office. Source of Funds: Property owner assessments Background Information: ZONE 9: North City Limits — East City Limits — Independence Avenue — Walnut Street — East 4th Street — Newell Street — Highway 63 — North City Limits Page 18 of 203 CITY OF WATERLOO Council Communication Resolution approving preliminary specifications, bid documents etc., setting date of bid opening as October 3, 2019 and date of public hearing as October 7, 2019, in conjunction with the FY 2019 Gates Park Golf Maintenance Building Replacement Project, Contract No. 1000, and instruct City Clerk to publish said notice. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Leisure UV. CS Clerk (f� ice Reviewer i1tili.ng, Pas Even, 1::: (.,,Ann. ATTACHMENTS: Description Spec Book: (17' ark CI Plan Sheets Gatesayµ SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Action .Approved .Approved.. Type w i:3,ac .cua tell 1 1:1 a ,kup N4at ria Date (.1 AM 8/28/2,01( PM Resolution approving preliminary specifications, bid documents etc., setting date of bid opening as October 3, 2019 and date of public hearing as October 7, 2019, in conjunction with the FY 2019 Gates Park Golf Maintenance Building Replacement Project, Contract No. 1000, and instruct City Clerk to publish said notice. Submitted By: JB Bolger, Golf and Downtown Area Maintenance Manager Approve the plans, specifications, etc. and taking of bids and set the date of bid opening as October 3, 2019 and date of public hearing as October 7, 2019. This project constructs a replacement maintenance building at Gates Park Golf Course. Bid documents indicate that the demolition of the existing building is an alternate in the project and demolition will be completed if bids stay within the project budget. It is estimated that the existing building was constructed in the 1950s and is heavily deteriorated and undersized. This project has been endorsed by the Leisure Services Commission Golf Committee. The new building will be located near the existing building so that existing remaining infrastructure such as fuel pumps and parking fac ilitie s can be reused. Estimated at $280,000 Golf Course Improvements Bond Funds This project supports the City of Waterloo Strategic Plan, Strategy 4.5 "Maintain City facilities that support quality of place." Page 19 of 203 Table of Contents NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING INSTRUCTION TO BIDDERS GENERAL CONDITIONS BID FORM STATEMENT OF BIDDER'S QUALIFICATIONS BID BOND NON -COLLUSION AFFIDAVIT OF PRIME BIDDER COLLUSION AFFIDAVIT OF SUBCONTRACTOR EQUAL OPPORTUNITY CLAUSE SALES TAX EXEMPTION FORM MBE/WBE CONTRACT COMPLIANCE PROGRAM MBE/WBE PRE-BID CONTACT INFORMATION FORM INSTRUCTIONS MBE/WBE CERTIFIED CONTRACTORS Page 20 of 203 NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost For the FY 2019 Gates Park Golf Maintenance Building Project, CONTRACT NO. 1000 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 3rd day of October, 2019 until 1:00 p.m. for the construction of the Gates Park Maintenance Building Project, No. 1000 as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall, in the City of Waterloo, Iowa, on the 3rd day of October, 2019 at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on the 7th day of October, 2019, said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by AHTS Architects are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. The NOTICE TO BIDDERS can be viewed at the following locations: 1) City of Waterloo web site at http://ci.waterloo.ia.us/ 2) Plan rooms: Master Builders of Iowa 221 Park Street, PO Box 695 Des Moines, IA 50303 Rapid Reproductions 6201 Chancellor Drive NOTICE OF HEARING CONTRACT NO. 1000 of 2 Page 1 Page 21 of 203 Cedar Falls, IA 50613 3) Plan Room Web sites: Master Builders of Iowa web site at www.mbionline.com Dodge Lead web site: http://dodgeprojects.construction.com/ Reed Const. Data Lead web site: http://www.cmdgroup.com/project- leads/ SCOPE OF WORK The extent of the work involved is the construction of a 3200 sq. ft. wood framed and steel siding building with continuous footings and foundation walls. The building is partially heated and cooled with new electrical service, new plumbing including septic tank and drain fields. Add alternates consist of the demolition of the existing building. Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the 7th day of October, 2019. NOTICE OF HEARING of 2 CITY OF WATERLOO, IOWA BY: Kelley Felchle City Clerk CONTRACT NO. 1000 Page 2 Page 22 of 203 NOTICE TO BIDDERS For the Taking of Construction Bids for the FY 2019 Gates Park Golf Maintenance Building Project, CONTRACT NO. 1000 PRE BID MEETING Pre Bid meeting will take place on Thursday, September 19, 2019 @ 10:OOam at Gates Park Golf Maintenance Building, 1700 N. Barclay Street, Waterloo, Iowa. RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 3rd day of October, 2019 before 1:OOpm for the construction of the Gates Park Maintenance Building, No. 1000, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall, in the City of Waterloo, Iowa, on the 3rd day of October, 2019, at 1:OOpm and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING The Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on October 7, 2019, said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. SCOPE OF WORK The extent of the work involved is the construction of a 3200 sq. ft. wood framed and steel siding building with continuous footings and foundation walls. The building is partially heated and cooled with new electrical service, new plumbing including septic tank and drain fields. Add alternates consist of the demolition of the existing building. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before June 1, 2020. NOTICE TO BIDDERS CONTRACT NO. 1000 of 5 Page 1 Page 23 of 203 METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by AHTS Architects which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from AHTS Architects upon the receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. generally free of highlights, ink markings, tears, stickers, water stains and soiling) to AHTS Architect (327 E. 4th Street Suite 204, Waterloo, Iowa 50703)_by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any requests or plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. . If the plan holder is the prime contractor or a subcontractor or supplier of the prime contractor that has been awarded the project, Plans and Specifications do not need to be returned to receive the deposit. The prime contractor must submit a list of his subcontractors and suppliers for the architect to verify eligibility for the refundable deposit. Upon award of project, the prime contractor, his subcontractors and suppliers shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid. NOTICE TO BIDDERS CONTRACT NO. 1000 of 5 Page 2 Page 24 of 203 The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the lump sum price in numerals on the blanks provided. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an NOTICE TO BIDDERS CONTRACT NO. 1000 of 5 Page 3 Page 25 of 203 amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($ 500.00 ) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days NOTICE TO BIDDERS CONTRACT NO. 1000 of 5 Page 4 Page 26 of 203 not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Posted pursuant to the provisions of Chapter 26 of the City Code of Iowa. CITY OF WATERLOO, IOWA NOTICE TO BIDDERS CONTRACT NO. 1000 of 5 Page 5 Page 27 of 203 CITY OF WATERLOO, IOWA Waterloo Leisure Services INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. 11. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. Page 28 of 203 IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM/SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in performance of contracts awarded by the City of Waterloo, Iowa. A goal of at least 10 percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime contractor shall make "good -faith efforts" to meet the contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered. For more information contact City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY (SECTION 3/ HUD ACT OF 1968) To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying Page 29 of 203 materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. See Section 3 Clause attachment for more information. IX. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. X. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waterloo Leisure Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond shall be in the same form as that included in the contract Page 30 of 203 documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. Page 31 of 203 FORM OF BID OR PROPOSAL F.Y. 2019 Gates Park Golf Maintenance Building Project, CONTRACT NO. 1000 Honorable Mayor and City Council Waterloo, Iowa Gentlemen: 1. The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: , having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if any), as prepared by the City Engineer of the City of Waterloo now on file in the office of the City Clerk, City Hall, Waterloo, lowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this, F.Y. 2019 Gates Park Golf Maintenance Building Project, CONTRACT NO. 1000, all in accordance with the above -listed documents and for the unit prices for work in place for the following items and quantities: DESCRIPTION TOTAL 1 Mobilization Labor 7500 Heaters for Heated Bay 05 2 Footings & Foundations Road Rock Around Building 3 Plumbing Demolition of Existing Building 4 Electrical Subcontract MTI Distributing for Irrigation Wiring 5 HVAC 6 Septic System 7 General Construction 8 Doors & Windows 9 Contingency Allowance $5,000.00 BASE BID TOTAL *ALTERNATES TO BE SELECTED/ACCEPTED BY THE CITY FORM OF BID CONTRACT NO. 1000 Page 1 of 3 Page 32 of 203 ADD ALTERNATES TOTAL 1 7500 Heaters for Heated Bay 05 2 Road Rock Around Building 3 Demolition of Existing Building 4 Subcontract MTI Distributing for Irrigation Wiring *ALTERNATES TO BE SELECTED/ACCEPTED BY THE CITY FORM OF BID CONTRACT NO. 1000 Page 1 of 3 Page 32 of 203 *ALTERNATES TO BE SELECTED/ACCEPTED BY THE CITY 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. 3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of Dollars ($ ) in the form of is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 5. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. 6. Attached hereto is a Resident Bidder Certification ( ), or Non - Resident Bidder Certification ( ). (Mark one.) 7. The bidder is prepared to submit a financial and experience statement upon request. 8. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 9. The bidder has received the following Addendum or Addenda: Addendum No. Date 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other FORM OF BID CONTRACT NO. 1000 Page 2 of 3 Page 33 of 203 Subcontractors) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non -Collusion Affidavits of All Subcontractor(s). The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID Page 3 of 3 CONTRACT NO. 1000 Page 34 of 203 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. 3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of Dollars ($ ) in the form of is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 5. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. 6. Attached hereto is a Resident Bidder Certification ( ), or Non - Resident Bidder Certification ( ). (Mark one.) 7. The bidder is prepared to submit a financial and experience statement upon request. 8. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 9. The bidder has received the following Addendum or Addenda: Addendum No. Date 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non -Collusion Affidavits of All Subcontractor(s). FORM OF BID Page 2 of 3 CONTRACT NO. 1000 Page 35 of 203 The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID Page 3 of 3 CONTRACT NO. 1000 Page 36 of 203 CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor - means the person, firm or corporation entering into the Contract with The City of Waterloo, to construct and install the improvements described in the Specifications and shown on the Plans or Drawings. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed Copy of Bid, General Conditions, Special Conditions, Specifications, and Plans or Drawings. Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of Waterloo. The Contractor shall not Page 37 of 203 commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the work is commenced until final completion and acceptance, except when work being performed does not require protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any person on the project site. Therefore it is the responsibility of the Contractor to determine when security is needed. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and construction equipment during time of construction. The City Forester will determine the extent of protection necessary for the trees. Page 38 of 203 Permits and Codes The Contractor shall secure from the appropriate departments of the local government, at no charge, the required building, electrical, plumbing and heating permits. The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury (including wrongful death) $2,000,000.00 per person Aggregate, Products and Completed Operations $2,000,000.00 Property Damage $2,000,000.00 per accident Comp. Auto Bodily Injury $2,000,000.00 per person Property Damage $2,000,000.00 per occurrence Page 39 of 203 The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $2,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. THE CITY OF WATERLOO IS TAX EXEMPT. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. Page 40 of 203 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in construction work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 Page 41 of 203 Dated this day of , 20 Name of Bidder By: Title: State of ) ss County of ) , being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 Page 42 of 203 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa, hereinafter called "OWNER." In the penal sum Dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of ,20 ,for NOW, THEREFORE, (a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D. 201 (Seal) Principal By (Title) (Seal) Witness Surety By Witness Attorney-in-fact Page 43 of 203 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of County of that: ) ) )ss , being first duly sworn, deposes and says 1. He is (Owner, Partner, Officer, Representative, or Agent) , of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Title Subscribed and sworn to before me this day of , 201 . My commission expires Title Page 44 of 203 NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) , of ) ss: hereinafter referred to as the "Subcontractor;" 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the project in (City or County and State) 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed contract; and 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Title Subscribed and sworn to before me this day of , 201 . Title My commission expires Page 45 of 203 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractors, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 PAGES Page 46 of 203 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor, vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said contractor, subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program Contract Compliance Provisions relative to Resolution No. 24664. 6. In the event of the contractor's non-compliance with the non- discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. (Signed) (Appropriate Official) (Title) EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 PAGES Page 47 of 203 INFORMATION NEEDED FOR IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE CONTRACTOR NAME: ADDRESS: (Check One) PRIME SUBCONTRACTOR FEDERAL ID#: PROJECT NAME: PROJECT CONTRACT NO.: DESCRIPTION OF WORK: Brickwork Carpentry Concrete Drywall -Plaster -Insulation Electrical Excavation/Grading Flooring Heavy Construction Heating -Ventilating -Air Cond Landscaping Painting Paving Plumbing Roofing -Siding -Sheet Metal Windows Wrecking -Demolition Other (Please specify) Page 48 of 203 Cit of Waterloo Iowa MBE/WBE CONTRACT COMPLIANCE PROGRAM FOR THE CITY OF WATERLOO. IOWA (As amended 08-08-2002) Page 49 of 203 MBE/WBE CONTRACT COMPLIANCE PROGRAM FOR THE CITY OF WATERLOO IOWA - 2002 PURPOSE The purpose of the Contract Compliance Program (hereinafter called Program) is to act as an impetus for increasing the participation of minority and women disadvantaged business enterprise (MBE/WBE) in City awarded construction contracts. The Program does not propose to eliminate any bonafide contractor or subcontractor from bidding on City contracts, but it will hopefully serve as a needed stimulus to help local MBE/WBE's grow and eventually become mainstream contractors and subcontractors. This Contract Compliance Program does not propose to include any set-aside or quotas, but only flexible goals where "good -faith efforts" are required by the contractor to use MBE/WBE subcontractors. This Program shall not eliminate the need for contractors to continue their "good -faith efforts" in using MBE/WBE subcontractors on City contracts estimated at less than $50,000. The City of Waterloo will make every effort to reduce in-house construction and maintenance work that would be more cost effectively performed by the private sector and, thus, would allow additional bidding opportunities for MBE/WBE firms. The City Contract Compliance Officer shall be advised of all City of Waterloo awarded construction contracts. DEFINITIONS Goals: A flexible numerically expressed objective which contractors are required to make "good -faith efforts." The key to the requirement is to make documented efforts. Goals are neither set -a -sides nor a device to achieve proportional representation or equal results. Numerical goals do not create set -a -sides for specific groups, nor are they designed to achieve proportional representation or equal results. Rather, the goal - setting process in affirmative action planning is used to target and measure the effectiveness of affirmative action efforts to eradicate and prevent discrimination. Quota: A flat numerical requirement that the contractor is required to meet in order to obtain the benefit or be in compliance. The numerical goal component of affirmative action programs is not designed to be, nor may it properly or lawfully be interpreted as, permitting unlawful preferential treatment and quotas with respect to persons of any race, color, religion, sex, or national origin. The regulations at 41 CFR 60- 2.12(a), 60-2.15 and 60-2.30, specifically prohibit discrimination and the use of goals and quotas. (U.S. Department of Labor) Set -Aside: An arrangement in which a particular contract is reserved for competition solely among minority business enterprise. Contractor: 2 Page 50 of 203 As used in this document means contractor, subcontractor, supplier, vendor, and professional service provider. Minority Business Enterprise (MBE) Any business which is at least 51% owned by one or more minorities and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBE/WBE Contractors list as of Julyl, 2002 Women Business Enterprise (WBE): Any business which is at least 51% owned by one or more women and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List or were on the City of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002 Minority: Any person or persons who are considered as socially and economically disadvantaged because of their identity as a group member without regard to their individual qualities. The groups include: Black American, Hispanic American, Native Americans, Eskimos, Aleuts, and Asian -Pacific Americans. 13 C.F.R. 124-1.1(0(3)00(1983). Lowest Responsible Bidder: Bidder who has offered the lowest bid and who has exhibited skill relative to the type of work bid on, judgment, financial responsibility, and evidence of working with the Affirmative Action Employment Program and the Contract Compliance Program. Broker: One buying or selling for others on commission or other fee basis without maintaining a warehouse or other similar inventory storage facility. Mayor's Advisory Committee: Mayor's Advisory Committee for Minority, Female, and Disadvantaged Business Enterprise. Good Faith Efforts: The successful bidder shall be selected on the basis of having submitted the lowest responsible bid. The obligation of the bidder is to make good faith efforts. The bidder can demonstrate that it has done so by the following: . The Prime Contractor met the project goal - No Action necessary Page 51 of 203 2. If the Prime Contractor failed to meet the goal, they must submit documentation of good faith efforts. CONTRACT COMPLIANCE PROGRAM/SUBCONTRACTING The program proposes numerical projections or goals regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as subcontractors in the performance of contracts awarded by the City of Waterloo, Iowa. A goal of at least 10% for MBE participation on all City funded construction projects that are estimated at $50,000 or more and projects under $50,000 where applicable at the Contract Compliance Officer's discretion. There is at least 2% WBE goal on City funded projects. Any project which is funded solely or in part with Federal funds shall follow the respective agencies_contract compliance program and goals. Any project which is funded solely or in part with State funds shall follow the respective agencies contract compliance program and goals. The City of Waterloo Contract Compliance Program is for City awarded construction contracts only. The prime contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontracts must provide the prime contractor a reasonably competitive price for the service being rendered or the contractor is not required to accept the bid. Administrative Reconsideration As part of this reconsideration, the bidder will have the opportunity to provide written documentation or arguments concerning the issue of whether they made adequate good faith efforts to meet the goals. The bidder will have the opportunity to meet in person with the City of Waterloo's Administrative Reconsideration Committee to discuss the issue of whether they made adequate good faith efforts. The Administrative Reconsideration Committee will forward a written decision on reconsideration to the Mayor and City Council, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. Documentation required will include but is not limited to the folio ng: * Making portions of the work available for MBE/WBE subcontracting * Evidence of negotiating with MBE/WBE firms * MBE/WBE quotes obtained and non-MBE/WBE quotes used * Reasons agreements were not reached * Follow-up after initial solicitations * Efforts to assist in obtaining equipment, supplies and materials (at competitive prices bonding, lines of credit, insurance, etc. * Evidence of past compliance or non-compliance by same contractor The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. 4 Page 52 of 203 RESPONSIBILITIES City of Waterloo A. The City Contract Compliance Officer has the responsibility to assure the City's compliance with Federal, State and Municipal regulations. B. The City Contract Compliance Officer is responsible for maintaining a current directory of certified firms. Certification of MBE/WBE/DBE contractors is through the Iowa Department of Transportation and its Unified Certification Program. Only firms certified based on guidelines prescribed in 49 CFR Part 26 and provisions of this agreement, shall be recognized as certified by the City of Waterloo. C. The City Contract Compliance Officer is responsible for making available a list of future project information notices to MBE/WBE firms. D. The City Contract Compliance Officer shall send notices to appropriate MBE/WBE firms in the directory of each bid solicitation with opening date. E. The City Contract Compliance Officer will receive MBE/WBE Letter(s) of Intent to Bid and within two (2) business days forward the complete list of MBE/WBE bidders who submitted a Letter of Intent to Bid to prime contractors, 11 Prime Contractors In order to be in compliance with the guidelines of this program, the prime contractor must show good -faith efforts in following the MBE/WBE Contract Compliance Program. Good -faith efforts include, but are not limited to, the following: A. Prime contractors shall send solicitation letters (Form CCO-3) to appropriate MBE/WBE (those certified in directory prepared by City Contract Compliance Officer) at least seven (7) working days prior to bid date, Letters should identify specific items to be subcontracted. A minimum of three (3) disadvantaged business contacts must be made and documented, if there are at least three disadvantaged businesses offering services in the area to be subcontracted (See City of Waterloo MBE/WBE Certification List). If less than three (3) are offering the services to be subcontracted, then a contact is required for any that are listed as providing that service. If the Prime Contractor submits a MBE/WBE contact not on the City's MBE/WBE list, attach a copy of the MBE/WBE/DBE Certifications from another government agency. B. If a prime contract bidder is unable to identify MBE/WBE firms to perform portions of the work, the City Contract Compliance Officer should be contacted for assistance immediately. C. Prime contract bidders may solicit MBE/WBE proposals by telephone or personal interviews, but all such contacts shall be confirmed by Certified Mail, or subcontract bid request forms (Form CCO-2). D. If any MBE/WBE business submitting bids is not selected for subcontract award, documentation must accompany the "MBE/WBE Business Enterprise Pre -Bid Contact Information Form" (Form CCO-4 and CCO-4A) on why the MBE/WBE was not selected. These reasons could include: a. Not low bid. Copies of the competing bids may be required for verification. b. MBE/WBE did not bid, withdrew bid or non-responsive. 5 Page 53 of 203 c. Documentation of other business-related reason for not selecting the MBE/ BE business for a subcontract, d. Prime contractor self performs work. e. Any other reason relied on by prime. The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. 111 MBE/WBE Firms A. MBE/WBE firms shall be certified by the Iowa Department of Transportation as owners and controllers of their respective businesses, or were listed on the City of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002 B. MBE/WBE firms must perform the work on the project; they cannot act as a broker by subcontracting the work out to others. C. Each MBE/WBE firm planning to submit quotes on construction projects with goals, shall submit a Letter of Intent to Bid (Form CCO-5) to the City Contract Compliance Officer seven (7) working days prior to bid opening, listing specific items which the MBE/WBE firm is interested in bidding. If sufficient Letters of Intent to Bid are not received by the City Contract Compliance Officer seven (7) working days prior to bid opening, goals on subject project will be reduced accordingly. Agreements between the bidder/proposer and a MBE/WBE in which the MBE/WBE promises not to provide subcontracting quotations to other bidders/proposers are prohibited. NONCOMPLIANCE OF CONTRACTORS A, Noncompliance exists when the contractor's actions are not consistent with the requirements of the Contract Compliance Program in the areas of employment and subcontracting. B. A bidder's failure to show good -faith efforts to meet project goals or a failure to use certified MBE/WBE firms may be grounds for finding its bid not responsible. C. The Contract Compliance Officer shall submit to City Council his/her recommendation on any non-compliant contract in writing. NOTICE TO PROCEED Notice to proceed on any project with goals will not be issued until City Contract Compliance Officer determines the lowest responsible bidder has used good -faith efforts to comply with this Compliance Program and the bid was responsive. Page 54 of 203 CONCLUSION This program repeals or revises all sections of previous Waterloo Contract Compliance Programs. 7 Page 55 of 203 CONTRACT COMPLIANCE FORM INDEX (As of 07-08-20021 Form CCO-1, Contract Compliance Policy This is the Current Contract Compliance Program for the City of Waterloo and rnust be adhered to for any City of Waterloo contracts over $50,000, funded solely with City funds. Form CCO-2, Subcontractors Bid Request Form This form acknowledges that the Prime Contractor has contacted potential MBE/WBE subcontractors. This form is initiated and signed by the Prime Contractor then signed by the MBE/WBE subcontractor and returned to the Prime contractor by the MBE/WBE contractor, Form C '10-3 , e used whe solicitin for Subcontract( uotes This is a sample letter from the Prime Contractor to Subcontractors soliciting bids for various contract items. Form CCO-4, Pre -Bid Contact Information Form This form and the accompanying Form CCO-4A, must be completed and submitted with the Prime Contractor's Bid. Certification of Pril e Contractor Regarding MBEIWBE Unavailability If any MBEIWBE's submitting bids are not selected for subcontract award, documentation must accompany Form CCO-4. Form CCO-4A Pre -Bid Contact Information Instructions Detailed instructions on how Form CCO-4 should be completed and the responsibilities of the e Contractor and the Subcontractor. Prit Form CCO- 5, Letter of Intent to Bid from MBE/WBE Contractor Each MBE/WBE firm planning to submit quotes on construction projects with goals, shall submit a Letter of Intent to Bid to the City Contract Compliance Officer seven (7) working days prior to bid opening, listing specific items which the MBE/WBE firm is interested in bidding. If sufficient scope letters are not received by the City Contract Compliance Officer seven (7) days prior to bid opening, goals on subject project will be reduced accordingly. This form is completed and signed by the MBE/WBE. Form CCO-6, Final MBE/WBE Participation Amounts Upon Completion and Finalization of the project, the Prime Contractor must submit this form with their final documents. It shall be filled out and signed by the Prime Contractor on the project. If project goals are not met, a detailed report must accompany this form prior to release of retainage. 8 Page 56 of 203 z 1— • c0 CL w 1— Z 11- w Z 0 u) 1— w < Z co re co L.L. u j CO < Z 0 2 0 0 inesses. For al 6 n accordan 0- o secure bi • E 0 0 E a) -0 Eo . c - Cri if there are • co .0 0 _c C oa rn 0.) 03 4co 0 0 TION FORM" for 0 z z 0 0 II] uJ w ci) (i) LU Eii CO COw CO0. E co co • • • (I) E c (.) o c a) • c 0 w co 9-- 0 0 P 0 0 c co a. co -0 E s a; 45o a) T) co BUSINESS Eco O 0) • " C..) CIS (/) cn E • -0 • - • c.) co a) cG) • (f) E C O co 73 w coca • 0 4 - Tis co • u- E • z c 0 •:=4- E.' s' c 0 fy .00 co U - • Z • E _a " c) _a PRE-BID CONTACT —z ir) a_ E 0▪ . • BE business for a subco -o a) (0 _a 0_ 2 0 0 0 -o o_ 0 _o co -o 0) E (0 0 c o -- o 0 c 0 . O 0- -0 mc co E a) 0 •_ a) 0 c.) o E -Q-_ (7- 0 CD U • E = 0 .3 (0 -0 0 c L o_ 0) a) .5 L_ (.2) o • a o c •45 a3 a a) 0 E 0r) c E c ci) 0 LE, u) -Q c o E cc1ccf) To a o w Lu in 2 >s cu co 1/4-) LU O (0 (0 4.) co co 0 M m CCO-4A Rev. Page 57 of 203 LLI 0 (1) • Z 1-1 W1 1-- < z LU 00 WZ Z (7) • < CO w Z CO 0 0 0 E a) E • 2 5U) O w U co = (f) LU rn (0 ›. a_ c:5) c 0 Ta Z ' co co :30 O CI 4- c L 0 0 Ea) Eli c c • .2 0 • E 0" o• c -0E ° o -o c o c ea _C (13 3 Em L_ c E Rev. 06-20-02 0 (.) 0 Page 58 of 203 CERTIFIED MBE / WBE CONT CTORS CITY OF WATERLOO. IOWA City WEB Site: Contract Compliance B Site for listing updates: Contact: Email: CONTRACT COMPL CE OFFICE Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, Iowa 50703 V teii Rudy Jones, Community Development Director IP Phone: (319) 291-4429 Fax: (319) 291-4431 MBE/WBE Certified Contractors List Pagel of 4 Page 59 of 203 CERTIFIED MBE CONT' CTORS CARTER ELECTRIC 725 Adams Street Waterloo, IA 50703 Phone: (319) 232-9808 Pager: (319) 235-4021 Contact: Derrick Carter Specializing in: ELECTRICAL CONTRACTOR CULPEPPER ELECTRIC 1731 Cottage Grove Avenue Waterloo, IA 50707 Phone: (319) 235-0885 Fax: (319) 236-8177 Contact: Martin Culpepper Certified: City of Waterloo Certified MBE, Licensed Electrician Specializing in: ELECTRICAL CONTRACTOR DANIELS HOME IMPROVEMENT 339 Albany Street Waterloo, IA 50703 Phone: (319) 961-1659 Contact: Sammy Daniels Specializing in: ALL TYPES OF CONCRETE FLATWORK, POURED WALLS ALL TYPES, FOOTINGS, LIGHT DEMOLITION D.C. CORP©''TION 426 Beech Street Waterloo, IA 50703 Phone: (319) 493-2542 F (319) 236-0515 Contact: Terry Phillips Certified: City of Waterloo Certified MBE, Iowa DOT, TSB Certified Specializing in: COMMERCIAL AND RESIDENTIAL DEMOLITION, CONCRETE PAVING, DRIVEWAYS, TRUCKING (ALL TYPES), GENERAL CONSTRUCTION Page 60 of 203 GREER S WO S 2003 Plainview Street Waterloo, IA 50703 Phone: (319) 233-4701 Contact: Willie Greer Specializing in: DRIVEWAYS, SIDEWALKS, CARPENTRY, ROOFING, GENERAL CONSTRUCTION OLD GREER S WO' S 2309 Springview Street Waterloo, IA 50707 Phone: (319) 233-2150 Contact: David L. Greer, Sr. Specializing in: ROOFING & GENERAL CONSTRUCTION QUICK CONSTRUCTION 217 Bates Street Waterloo, IA 50703 Phone: (319) 215-4166 Contact: Leroy Harrington Specializing in: ALL TYPES OF CONCRETE FLATWORK AND GENERAL CONSTRUCTION D & D CONSTRUCTION 1124 West Donald Street Waterloo, IA 50703 Phone: (319) 961-4208 Contact: Darrell E. Caldwell, Sr. Specializing in: ROOFING AND GENERAL CONSTRUCTION E. CASTRO ROOFING 702 Riehl Street Waterloo, IA 50701 Phone: (319) 215-5683 Contact: Emillio Castro Specializing in: ROOFING, SIDING, GENERAL CONSTRUCTION Page 61 of 203 !' ATLAS PAINTING, INC.* 911 Sycamore Street P.O. BOX 65 Waterloo, IA 50704 Phone: (319) 232-9164 Specializing in: COMMERCIAL AND INDUST L PAINTING 11 111111. 1 1 iJ WATCO CONSTRUCTION, INC. 2920 Texas Street Waterloo, IA 50702 Phone: (319) 233-7481 Certified: City of Waterloo Contact: Patricia J. Kimball Specializing in: STO SEWER, INLETS, DRAIN TILE, WATER MAIN, SANITARY SEWER, INTAKE STRUCTURES * DENOTES WOMEN BUSINESS ENTERPRISE Page 62 of 203 S13311H3ZIV FY 2019 - GATES PARK GOLF C986-E£Z-6 6£ :xe j £966 -£EZ -66£ :'ud EOL09 BMoI `ooIJeT M POZ al!nS �aaa}S 1-11JnoiSe3 LZ£ 6602;U!J/ doO 0 'suol;Dia;saa asaq;;o aoue;daooe ;o aouapina anisnlouoo a;n;psuoo Ilegs suo,eo,loads pue sueld eseq; q;IM ;oe;uoo lensin 'pa;i , aq;;o;uesuoo TeT,n; aqg;Modo;i;maoaaeddpa�adl;Duadaaagn e ueg; Jetooafod ao,aonn Aue uo, -oauuoo ui pasn JO 'Si., o; pesoloslp Jo pe!doo eq pegs fed ou pue peps Dae aq;;o /(uadoad aq; uleuaa� pegs pue aye pa;uasCe as s;uau a6uea.e pue `su6lsap 'seep 'suo,e, loads pue sa,eio COLOS emoI `ooIJewwM u}nos 1J d selee 6uipIin8 a3ueuajuieW 4100 )iaad sola° - 61 -OZ )d Title Page c (15 ^ EL ci Demolition Plan Footing & Foundation Plan Footing & Foundation Notes _co W L _0 LL Reflected Ceiling Plan North / South Elevations East / West Elevations Building Sections Wall Section O 0 co co Wall Section Interior Elevations Interior Elevations Door and Room Finish Schedule Door, Frame, Window Elevations Roof Plan Roof Framing Plan Structural Notes Plumbing Plan Electrical Plan Lighting Plan CU }' (1) Q a Q Q Nr) ,—,— Q Q x—C N Q CV N Q N— CY) a x— d- a N d- Q C') d- Q N— LO Q N Q CO Q N CO Q N— • I- Q N - I Q CO I- a 0 W W INTENANCE BUILDING >k� env ue6o, 8t'i astper�l qc aaWu:rp�l d�k GpANJ /Nk°bu''n i�hhV g5,ad'oblf��kh :(7) 0)''— O L 2 o. m i a) a) L 3 O Z..0 Energy Code Review i 0) 0 Floor Mass-R-12.5ci rn 0 N i Page 63 of 203 uId'61.-£ 1.-9>121Vd SalVe/s6u!Meaa 'e/s6uIMeaa '8 oJul Toafoad .1./6ulpl!ng eoueuaTuleW )1Jed sale° ZZ00-61,0Z/s000 Toefoad/sownlon/ C986 -00Z -61.E :xed E966-EEZ-66E :•ud EOL09 BMoI `ooIJeT M POZ al!nS �aaa}S 1-11JnoiSe3 LZ£ 66021U!J/ doO 0 'suol;o!a;sea asag;;o aoue;daooe ;o aouapina an!snlouoo a;n;psuoo Ilegs suo!;eol;loads pue sueld eseq; q;lm ;oe;uoo lens!n ';oa;!goae ag;;o;uesuoo ua;;!am ag;nog;!m paaed�d uaaq aneg (ag; go!gm ao;;oafoad pa!;oads ag; ueg; Jet;o;oafoad ao,aom Aue g;Im uol; -oauuoo u! peso JO `scrag;o o; pesoloslp Jo pe!doo eq pegs TJed ou pue;oa;Igoae ag;;o /(uadoad ag; uleuaal pegs pue aye pa;uasaadaa s;uau a6uea�e pue `su6lsap `seep! 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Q J oC a w i� Q O O >- O �00o0-0 M� F-2m?UF-LL U „£-.£ Ali aO 0 A 0 W (Y r 0 > Q LL _w Om000OQ nEfin Q Q( WH W U J Q 2 _Z W Z §LeagpLIWQcwn 1- ow 0 H H Z 0 0- W Z I- 0-w 0 v) 0 I I SCALE: 1/2" i uId'61,-E 1,-9>121Vd SE_Weis6upala •e/s6ulnneaa '8 ojul Toafoad ' 1,/6ulpling aoueuaTumAj 1 -led sole° ZZ i Page 77 of 203 OZ/soon 1oafoad/sownlon/ 000 Q Q Q 000 i 000 0_0_0_ C986-E0Z-6 6E :xe j E966-EEZ-66E :'ud EOL09 eMoi `oo!aaleM POZ el!nS laaalS ulano� 1Se3 LZ£ 0 DOOR SCHEDULE 0 0 z 0_0_0 W 0 Z 0 z NN x Q ( J N 0) 0 0 m d x C0 m (n 2 Ln (0 a W co 0 0 M r r r i 61-(g 106ui(doO 0 'suol;Dia;saa asaq;;o aoue;daooe ;o aouapina anisnlauoo a;n;psuoo Ilegs suo,eol;loads pue sueld eseq; q,An ;oe;uoo lensin 'pa;i , aq;;o;uesuoo TeT,n; aqg;nMoo;i;moaoaedda�d uaaaqan e ueq; Jetooafod ao,aonn Aue q;lm uol; -oauuoo ui peso JO `saaq;o o; pesoloslp Jo pe!doo eq pegs TJed ou pue;oa;Igoae aq;;o /(uadoad aq; uleuaae pegs pue aye pa;uasaadaa s;uauaa6uea�e pue `su6lsap 'seep 'sua;eoi;loads pue s6u!meJa 000 000 000 000 QQQ 00 mma 000 i O HARDWARE BY DOOR MANUFACTURER) CO 00 O O O COLOS emoI `ooIJeWWM u}nos 1J d selee 6uipIin8 a3ueuajuieW 4100 )iaad sola° - 61 -OZ )d Room Finish Designations dnoe o 3IVMaHVH ''' 8'-11 3/8" 8'-11 3/8" 0 0 r r r M co Lfl 00 L. ti r N S>kIVIN3? 1 3 3 3 3 a [ 3SV8 > > > > > >1- 0 U U 0 0 ONIIVH 32,11J 0 2iooid OO U U O U O U O U O U WALLS 1S3M c' 3 c' 3 3) w HlnOS 3d) L 2VN d SEE MANUFACTURER SPEC SEE MANUFACTURER SPEC SEE MANUFACTURER SPEC SEE MANUFACTURER SPEC SEE MANUFACTURER SPEC lSv3 < < < 3 m m m m 0 m m 3ZIS 3WVHd 3'-4" x 6'-10" H.M. x 7 1/4" 3'-4" x 6'-10" H.M. x 7 1/4" 3'-4" x 6'-10" H.M. x 7 1/4" BREAK ROOM 02 G, 3'-4" x 6'-10" H.M. x 7 3/4" 2'-4"x6'-10" H.M.x53/4" 3'-4"x6'-10" H.M.x53/4" 3'-4"x6'-10" H.M.x53/4" 3/4" WOOD 3'-4" x 6'-10" H.M. x 7 3/4" 3'-4" x 6'-10" H.M. x 7 3/4" 3dAl2:1OO4 L" r r T r co co co co , , Ln co co 3ZIS 2 004 8'-0" X 8'-0" 14'-0" X 12'-0" (HEIGHT) 12'-0" X 12'-0" (HEIGHT) 14'-0" X 12'-0" (HEIGHT) 12'-0" X 10'-0" (HEIGHT) x M x q M 3'-0" X 6'-8" x M x N x M x M x q M 3'-0" X 6'-8" x q -6, NOLLVOO1 HOO4 CHEMICAL STORAGE 01 HEATED GARAGE BAY 05 MOWER STORAGE 06 MOWER STORAGE 06 MOWER STORAGE 06 BREAK ROOM 02 HEATED GARAGE BAY 05 MOWER STORAGE 06 CHEMICAL STORAGE 01 BREAK ROOM RESTROOM 03 OFFICE 04 OFFICE CLOSET 04 HEATED GARAGE BAY 05 MOWER STORAGE 06 OoOQ ra O g O T OO OH38WnN W Wn CWO r N M OQ `4,3 O MO SIOO4 3JbIVO HOI�131X3 HOIH31NI FINISH SCHEDULE cn wZ dw WZ Ow Z Q W OW 0) WW m Q OV J 0 0 O 0 o • LL CONC CONCRETE FLOORS - STEEL TROWEL FINISH 4" VINYL BASE (1) WMQ i i i w 0] 0 6- X= W Q z Z Z 2 d 0J W 0'z Q W OW QQ U d o_ 0 w S31ON 8'-11 3/8" 8'-11 3/8" E. 0_o M c c 1H013H JN1-113Oco 00 0o1 7 M c i r ON1113O 3 3 3 3 3 a [ 3SV8 > > > > > >1- 0 U U 0 0 0 0 2iooid OO U U O U O U O U O U WALLS 1S3M c' 3 c' 3 3) w HlnOS 3 3 3 3(3 w lSv3 c. 3 3 3 & w Q 1-1110N CHEMICAL STORAGE 01 Gi BREAK ROOM 02 G, RESTROOM 03 G, OFFICE 04 G, HEATED GARAGE BAY 05 Gi MOWER STORAGE 06 Ex 3 WVN 1A1002,1 21381A111N WOOH o 0 0 0 o a uld'61.-E L-9>12Nd SElVe/s6ulMeaa 'e/s6ulMeaa '8 °Jul ' L/6ulplinEl aaueualuleW )1aed sale° ZZ00-6 LOZ/saoa haloid/sownlon/ i £986-002-6 L£ :xej E960 :'ud £OLO9 eMoI `oopeleM POZ al!nS TeeJls u�no� ise3 LEE DOOR TYPES SCALE: 1 1/2"= 6602 }U6!J/ doO 0 .JO asay};o aoue}daooe ;o aouapina anlsn�ouoo a}n}psuoo Ilegs suo!}eoi;loads pue sueid asay} y}iM }0,100 'ens, '}oa,q, ay} ;o }uasuoo ua}}unn ay} }noy}!m paaedpT uaaq aney golgM ao; }oafoad pal;Dads ag} ueg} aay}o }oafoad ao,aonn Cue y}inn uo, -oauuoo u! pasn JO 'snip o} pasop, Jo pa!doo aq pet's }Jed ou pue }oappie ay};o /(}aadoad ay} uieuaaa pegs pue aye pa}uasaadaa s}uauaa6uea�e pue `su6isap `seep! 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J 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ..0-.8 V£ „z/L-.9 o9 i i Page 81 of 203 uld•61.-£ 1.-9NNHVd SE_LVe/s6u!Meaa •e/s6u!Meaa '8 °Jul 1aafoad • 1./6ulpl!ng aaueuaTuleW 1 -led se120 ZZ00-6I.0Z/s000 1aafoad/sownlon/ GENERAL STRUCTURAL NOTES i C986-E0Z-6 6E :xe j E966-EEZ-66E :'ud EOL09 BMD! `oopeleM POZ el!nS laaalS ulano� ise3 LZ£ i 614g 1U6!J/ doO 0 'suoi;Dia;saa asaq;;o aoue;daooe ;o a'o'Ll na ani ru'oo a;n;psuoo Heys suoi;eoi;loads pue sued °say; q,An °e;uoo 'pa;i , aq;;o;uesuoo " ;a; aqy;mnoom Miedad;Duadaaa e uey; Jetooafod ao,aom q;myo; oauuoo ui peso JO 'Si., o; Aesop, Jo pe!doo eq pegs TJed ou pue;o,oae aos/(e asduaaq;aeaaae ppeuge `psuue ia 'seep'suopp oadus pue sa,meJa i 2 W w 2 m O J J 0 OW m Q ❑ Z HO) J Q WUw n w <LU2 2mW 2w OH JW J❑ Ct 0 Q H—m v) (AJ QQi �JOC H W 2 ZQJ W' (n JZW ❑ U' Z ❑� ❑�W W(nQ 0 J w Owl JO U QU 0❑ oWH H�(q 0 H J Z ❑ W (n Z co O H�DW �cncn��0 w� j� Jj0 -- 0 OC ❑ < 2 Z 22 W R Z f 0 Z > W J Q UQ W FI Q H W Q 0 w wH�� ���❑❑(D 0 HA o 0) wm�m Q U O w (-) ❑ U CHccoo2 31❑OCOW ❑U OC (AZ -Q❑ OmJ❑ CO < Q Wu_ W ZJO Q�W❑W W� LM5 (new C) CC 0 Z z ❑(n �Oz❑ Jw W22 �❑ (o��(1) WI—WI— Q O_ Q—❑ QCOz� W (A Z 2 O m� zg�Q woc'Oo -Z wQ 0i OH F 0QC WOz 1- 0 _ILLQO OW�U ww00 22 WZ2❑WZZ❑ !cc2 Jho wH�❑ Z2'O O O 2�❑ 000JUO W 0JH 0 JZ Z3LTJ 0 ZJU-09 ❑QW❑wO H❑Q=mE((/)00 >QQQQQO❑ �°° °C❑UJQE2❑❑ 2 w(❑n �°'1't o2❑(=n❑200w� O�Z O36O Q2cO� Z z 22 OQ❑Q "z zQ� cA JQO LLzOz U❑w0 O O (nW Z(n QCCQHW ❑2U Q2— O--❑ EE 12 W (n (n �0_ JN�z Zz�z_Z� 0> 0 DZw Wii 5u),2 �> CL HH (n—(nW OH0—>- 2 J Q_JWO (n Q Wcou)�§HU❑U❑WQW Wzm� CZCLwOJ ❑�❑ W Q U U W O W 0 W 0 X H w W w OO- o Wo� 0wu wJZQ OZZ Qw❑ ❑0_Q Q2H ❑� _❑Q CCD HmH� ❑Z❑Zd�U 12 .E �J❑ 0o >Z W~Z2 >Q >0) WH W�WU WZZZLU 55 WW< WZOQ J❑Wg oU 0❑ W 2W2W 2oaoOo❑ =W(� 2WO 2000- Z020 oO OCz HZ H�HO_' HU�UUWz ❑❑ ❑J I -00 -W :Q1-2 O -J O -W O N M Ln 6f, 00 O r r T T O L� W UU)s LQLM o�0 Z H � 0 m0 2 6 J W z d u z o Eco ❑❑ 0❑ ZO ct CO 0 z z 0 "4? W J (/) � Q ❑ 2 2 Q( mct W ❑ H o1- HN(0 r 2o 0OO' Ow TWO Z X H ) �� ',Jun— ID () H2❑ W ❑ >u)>_ co w 0 W wO -Ww cow g`g J Z � 0� ❑oz („OJ Q Z w d w -� J r H 2 0 z�+U co2U V 0 T M 4 H Z W 2 0 5 01= [CD 00 ❑ H 0 N Z U O Q m w m W WA9z a0� ?-)>a W ❑ 0 o� Lu oOzE §z 0 z o OC O 200) 001— � Q Z w�0 (DZ(n Z O Z � ❑ Z 0o -❑J OCO wz„ Qg D HI°, H w0°QE wzUO W oZ O l— N O_ O ❑w w Q W H W U W 0 H}w w O' Z 2 O a Zow co H z = 0 W ❑ (9 z O 1- H JH OZQ W W z:0 ❑(n ❑mi - 20) J u2,2 _ w o Q Z wQ() �2 LTJo° °o Q O 0, OQn H❑0- )Fw u) Jm JD_'Q2 Z WJ H 2 H .0 Qu)0)0 M 4 ROOF TRUSSES DESIGN LOADS CO 0 OC H W m 00 W w 2D 2 U Z Q � W � � J ❑ mw2 -LTQ O "">> J � J0� nozQ Z W J >0)., ❑ r G LLJ wU Qm2 Z J H QcO W WALL NOTES BEAM/HEADER NOTES COLOS emoI `ooIJeWWM Lanos 1J d selee 6uipIin8 a3ueuajuieW 4100 )iaad sola° - 61 -OZ )d P @ W( �W RI �❑ co Wo> o �Q Z(no± JQ 0❑0w, �w =W(nW Jz pt c.--,,,: 2 Q =0 Hm0 �� 22�w Q w ww �woa + wm�Q m(n O- ^ (q W 2 2 W ❑ 1>-- 0 Off? �Q_�� O -H Jm�2 :z,WC0�p������Q2Qz Z Z� J Q UW + owW 3 (2,5§'L', w 0 2 01— W W 0 U O❑ Q Q� UWWU �W -❑00 00 OO �J 2mHw QO -H zU J 0'J ❑N OJ WZ wQ0U J(q ON2@,_ O -Q w <9 (7g O((OU�QO❑O N N O - 0=ZQc. 'HO2U-CCOW0r ❑U)❑I— Q UOwm@ wH��O0ILI 0 U2U u O m ❑r _ �OO QO_n WWQ TWQowOZ CQ (!)n 2HO15.i Ww W N (A (%) T N M 4 Lf) i ROOF FRAMING NOTES 0 0000 (0 01 Z ❑ �m 0 O 01Q Q JH z Eo'(O Q a Z W J Q U 0 0 ZZ Z 2 Q_ (n cn ❑ Q ; O Qp Z w O z o H 0 Z W O Q2zo 0pa❑OJ Z J c2no<OQi0 ❑0� (n ❑ 2 Q z❑ W O Z Z U 09 �pOz E❑ZI�O O (A 0)z 0 Z> Z H° ❑W 10 000 J 01 0 0 0 OZ w Q ❑QH0 wp0'OOwO mOcn❑ ❑U0WH�� J W H > 0 W 0 J Q 0 O 0 z U W 0 U .7cZ� HU❑CO 0,o0QQHQUOQwm (WnwHm0 OQ<020)OH s J U O H o O Z Z Z❑ ❑w❑WOOOHEOE 1- 0 1- 0 O Z❑ W W(ncnHW H000Oo0Z 0w0Q Z09a❑ZQ 0 2 2 un— 0 0 W o c 0 2 011-1-0(9 UW01-1-01— EXTERIOR WALLS: 2X6'S @ 24" O.C. UNLESS OTHERWISE NOTED SPF #2 GRADE OR BETTER PROVIDE (2) 2X6'S AT DOOR AND WINDOW JAMBS (1) CRIPPLE AND (1) FULL HEIGHT UNLESS OTHERWISE NOTED INTEROR WALLS: LOAD BEARING WALLS: 2X6'S @ 16" O.C. UNLESS OTHERWISE NOTED SPF #2 GRADE OR BETTER PROVIDE (2) 2X6'S AT ALL DOOR JAMBS (1) CRIPPLE AND (1) FULL HEIGHT UNLESS OTHERWISE NOTED STRUCTURAL WOOD FRAMING NOTES ❑ 00 0 W H W ZO wgZ = UN ❑ J a W w0) � w Qm 0)0 1-0 LLCC 00 Om 0U M H Q2 O ct N 5 00 Z W OC 00 az coo ctg LL 0 WQ Z aZ U0 OC ❑ O- Z w ❑ U) W O_ v) 0 0 H W ❑ 0 N0 o O Z � CO a 2 Q CC ,LOw m u) U W J � W CO CCC' 005 000 0 ❑ OC W ❑ Q W 2 0) H 0) O i Page 82 of 203 uld'61.-£ 1.-9>IHVd SE_LVe/s6u!meaa 'e/s6ulMeaa '8 °Jul loafoad .1./6ulpling eoueualuleW 1 -led sale° ZZ00-6I.0Z/soon loefoad/sownlon/ PLUMBING NOTES: SYMBOL LEGEND: 0_ 0_ W U Z 0 z 0LLI 0_ OOU Y m� COL, (29 ❑ DD 0 0- 0- i H 0 2 O Z z 00 0- Z O U0 1- (ow D ❑ 0Q 0- C986-E£Z-6 6E :xe j £966-EEZ-66E :'ud EOL09 BMD! `oopeleM POZ el!nS laaalS ulanoise3 LZ£ USE PEX PIPING FOR ALL RUNS. 0_ 0 W J 5 z OY Q Z J O} OH W O Z 00 ❑ ❑ w 0w 0_ 2 i H 0 X W 0 H 0_ o w>_ 0- Q 0_ O❑ 0 zW NO H wH ❑ Z o 0- 2 660(1U6ui(doO 0 'suoi;Dia;saa asaq;;o aoue;daooe ;o a'o!lu na ani ru'oo a;n;psuoo Heys suopoi;loads pue sued °say; q,An ;oe;uoo 'pa;i , aq;;o;uesuoo a;(lm; ay;mogom Miedad;Duadasq aa e uey; Jet; ao,aom nue qmuo, oauuoo ui peso JO 'Si., o; Aesop, Jo pe!doo eq pegs TJed ou pue;o,oae aos/(e as aeqi;aeaaae ppeuge 'seep'suopp oadus `psuue6isaayep pue sa,meJa PRODUCTS X J 0_ N coo= O W1- coN Q 00 Z T w v u) O wE I O.w jw wz W 11') J ..E(/) HW Y=U) Q ZZ1-_,_ Z = O 2 (7°Z(/) WQW HDHH F- JZWJ Q1OW F-<oF N2 n2 ,-D COLOS emoI `ooIJeWWM u}nos 1J d selee 6uipIin8 a3ueuajuieW 4100 )iaad sola° - 61 -OZ )d XXXXXX7<XXXXXX. 4 a) 0 co to L � 0) 0 2 i i Page 83 of 203 uld'61.-£ 1.-9>121Vd SalVe/s6u!Meaa 'e/s6uIMeaa '8 oJul Toafoad .1./6ulpl!ng eoueuaTuleW 1 -led sale° ZZ00-61,0Z/so0n 1oefoad/sownlon/ S13311H3ZIV ELECTRICAL NOTES: SYMBOL LEGEND: -CIRCUIT # 5,6,7. Z U) OW 0 ,7c o§ 0¢ d O Z WJ U d 0w SOU ui v-) 0 2‘13 Zct O w0 wQa 0 U 0(-W Z w W w - a, ¢a >= JQL6 a(!) �0 00o_ ct0 QW O § 0U)0Q o¢ Z� ZOw QN( Q~ Q¢d m ow U j0 I0 jU U UO U NEW GFCI DUPLEX OUTLET -elevation +48" OR 24" \1, (CIRCUIT IDENTIFICATION DUCT LESS MINI -SPLIT COMPRESSOR IIIIC;.... 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City Council Meeting: 9/3/2019 Prepared: REVIEWERS: Department Reviewer Action Date Engineering Approved 8/28/j P.1141 ATTACHMENTS: Description Type iBon..d.' for c approval 9.3. 9 13 ckul ...a- nial SUBJECT: Bonds. Page 86 of 203 BONDS FOR COUNCIL APPROVAL September 3, 2019 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 7900428147 BROCK EVEN CONSTRUCTION LLC JESUP, IA YONATHAN ARMENTA dba A BROTHERS CONCRETE LLC WATERLOO, IA Page 87 of 203 CITY OF WATERLOO Council Communication Resolution accepting a grant from the Governor's Office of Drug Control Policy, Methamphetamine Drug Hot Spots Program, in the amount of $22,000 with no matching funds required, to provide overtime funds to assist in mid and high level methamphetamine investigations, and authorize the Mayor and Chief of Police to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/23/2019 REVIEWERS: Department Police >D epa ". lent Clerk Office ATTACHMENTS: Description 0 kv' elh. iso:.. SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Reviewer Mohhs, [Dave t vemem,1..,eA...nn m .� iJm m ant 1 (2019 ,0'20) Action 'Troy d pproved. Type Cover .M._��.. Date 3/, I(8:29 AM 8/28/2 I ,,,,,, >n 0:01 AM Resolution accepting a grant from the Governor's Office of Drug Control Policy, Methamphetamine Drug Hot Spots Program, in the amount of $22,000 with no matching funds required, to provide overtime funds to assist in mid and high level methamphetamine investigations, and authorize the Mayor and Chief of Police to execute said document. Submitted By: Dave Mohlis, Police Captain Request that the City Council pass a resolution authorizing Mayor Hart and Chief Trelka to receive Methamphetamine Drug Hot Spots grant money as a sub -recipient from the Governor's Office of Drug Control, for a $22,000.00 grant with no matching funds required. The money will directly pay overtime costs associated with the investigation into mid and high level methamphetamine crimes. Your approval of this grant will enable the Tri -County Drug Task Force to further investigate mid and high level methamphetamine crimes creating a safer community. N/A N/A N/A N/A Page 88 of 203 METHMVINIETAMINE DRUG HOT SPOTS GRANT PR GRA VI Governor's Office of Drug Control Policy Pape State Office Bldg,, 5th Floor 215 E.7th Street, Des Moines, Iowa 50319 (515) 725-0300 Meth Hotshots CFDA #16.710 Grantee: ----- - Waterloo Police Department• 715 Mulberry Street Street Waterloo, Iowa 50703-5714 Grant#1.8-CAMP-16 - -- - - -- - --- --- --- ---- � Grant Period: July I, 2019 through June 30, 2020 Federal: $22,000 Match: 0 Total: $22,000 ODCP Contact: Dennis Wiggins 515/725-0311 Legal Applicant: Quentin Hart Program Director: Daniel Trelka This grant is subject to the terms and conditions incorporated either directly or indirectly by reference in the grant program legislation, the grant program request for proposal, and the stkoulations, if any, , noted under "SpecialConditions? Except for any waiver granted explicitly elsewhere in this grant, this award does not constitute approval of waiver from any Federal or state statutory/regulatory requirements for a United States Department of Justice grant The grantee agrees to perform all services and furnish all supplies set forth in the application of this grant awrard for the consideration stated herein. This grant consists of the application for funds, the grant award notice, the budget documents, the standard grant conditions, the reporting forms, and all approvedgrant revision documents. Allparties to this grant award acknowledge that they ha efully read and understand this contract, and agree to abide by the terms set forth ithin. SPECIAL CONDITIONS • Grant funding is provided to assist project with raid to high level mehtamphetamine investigations or precursor diversion investigations. • Targets of investions will be shared with the Division of Intelligence to be entered into the LEIN LEIdatabase system, • Projects will regularly deconflict investigations by searching potential targets in the LEIN database system. In witness wherefore, the parties hereto have executed this grant the day and year specified below. SIGNATURES/DATES Legal ApplicantlDate Program Director Date ODCP Administrator Date Page 89 of 203 CITY OF WATERLOO Council Communication Resolution accepting a grant from the Black Hawk County Gaming Association in the amount of $150,000 for the Waterloo Skatepark Project, and authorize the Mayor to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/23/2019 REVIEWERS: Department Reviewer JAI deisum°e Services Huting,Paul. Jerk Office Evenv,e. nn Action Date Approved 8/2 /20 Approved 8/28/ : ATTACHMENTS: Description Type ▪ ' ar um.ingContra.ct ... t ,d . and Cover eMo ▪ Skatepark irn..age Cover SUBJECT: 9 i .... :5 3 A Resolution accepting a grant from the Black Hawk County Gaming Association in the amount of $150,000 for the Waterloo Skatepark Project, and authorize the Mayor to execute said document. Submitted by: Submitted By: Paul Huting, Leisure Services Director Recommended Action: Recommend Council approval of contract. Summary Statement: Expenditure Required: Source of Funds: Policy Issue: This contract is for a $150,000 grant to construct a new skatepark near Straub Field in Cedar River/Exchange Park. The total project cost will be between $350,000 and $400,000. The total project cost is estimated at $350,000-$400,000, including engineering and construction. Grants have been received as follows: $100,000 - Otto Schnitz Foundation (grant approved) $150,000 - BHCGA (grant approved) $ 2,000 Cedar Valley Skatepark Association (estimated) $100,000-$150,000 CIP Leisure Services bond money will be used to fund the balance of project costs (actual amount dependent upon construction bid results). This Agreement supports the City of Waterloo Strategic Plan Strategy 1.7. "seek ways to creat a live, learn, work, and play environment that attracts and Page 90 of 203 Background Information: retains population in Waterloo". The existing R iverfro nt S katep ark has been severely damaged by floods and has been unusable since the 2016 flood. The new s katep ark will be located near Straub ballfields and will be protected from flooding by the adjacent levee. Page 91 of 203 Follow Up - Grant Lifecycle Manager Follow Up Waterloo Skataeark Project Process: Spring 2019 Contact Info Request Award Details Applicant Bob Etringer bob.etringer@waterloo-ia.org 1101 Campbell Waterloo, IA 50701 Black Hawk Organization: Waterloo Leisure Services 42-6005327 319-291-4370 1101 Cam @bell Waterloo, 1A 50701 Black Hawk 11101,110,11MIRIMPIIIIIONI Page 1 (f4 Public Profile Contact Email History 11.01,M.91IMW1,111111,1,1,11,110ININ 11111,1111111111111111111111111,111,1111111111111111111111111111111111111111111,111111111111111111111111111111111111111111111111111111111111111111111.1111111111111111.1,111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,111111111111111111111111111111111111111111111111111111111111111111111,1111111111111111111111111111111111111111111K.111111111.111111111,1111111111111111111111111111111,11111.111111111111111111111111111111M1111111hM1,1111111,111111111111111111111111111111111111111111111111N0111111M111.111,11,111111MINE1111111 11111111111111111111111111,1111111111111111111111111111INIEWMSWM1111111111111111,111,111111111111111111111111M11111111111111111111111111111111111111.1111111111111111111111111111.1111111111,111111111111M111111111111M1111111111111111111111111111..M1111111111111111111111111111111,11111111M11115,W1111111111111,111111111111111M111111M1111111,11111111 If your organization information does not appear correct, please contact the funder. Thank you. IIMIZMERMINEINEE11111111111M1 ,,NIVINANNIRIMMINDIN Application n Follow Up 11M1111111111,111MMOINNIIIIIIIIGIN,11,111161,1,11,6MINITIII,IINIIIIIMA11111111,/,fiElh11,11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,111111M Due on 09/03/2019 12:00 AM CDT. 1061,111,,,11101111101 111111111111111111111111,111K,INUIRTNY 11111 111111 11,11101,11,11,1110 RIRORIRROMITITIORMIRIMWSPROMMERRIM JPINNWIN Fields with an asterisk (1 are required. 11,11VEN11111111111111111111111111111111111111111111111111.1111111111111111111111111111111.11111111111111111111ME1111.111,1111111N11111111111111111111111,1111111111111.111111111E1,1,111111111111,111111,111,NRK N., Question Group Project Title* Waterloo Skatepark Project Amount Awar ed 150,000.00 111111.. MIN REAVINIMMINERMEMIMMINIMENNIMMERMIN, MIEN. I 11,111111 I I 11111111 .1111111 111111111111111111111,1E111111111111111 NINEEMMINI w.grantinterface.com/Rcquest/Submission/FollowUp?request=4263000&submis... 8/23/2019 Page 92 of 203 Follow Up - Grant Lifecycle Manager Page 2 of S Total Project Budget 350,000.00 Upon acceptance of this grant the grantee agrees to the following: GENERAL PROVISIONS* Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12 months of the official public announcement, unless otherwise specified or agreed to at the time of the grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be started and completed on time and completed as presented. Failure to do so may be cause for the Board to suspend future payments and demand refund of payments rendered. A request for an extension must be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date specifying valid reasons. Q !agree to the above USE OF FUNDS* This award is to be used exclusively fr the purposes specified in the grant which ma r pr _a�lI,_ r anyof the projects(s) qp if thg_grant application. It is further agreed that should the grant project be altered s bsequent to the award,including but not limited to content descri . tion total • roect cost or • e ce tae the award amount re • resen • of the total cost t :- 'rate shall ' rom . ti notif the Black Hawk Coun Gamin AssociatimTheBoana chim a the award amount depending upon thecircums:tances pR i 1 agree to the above GRANTEE ACKNOWLEDGEMENT* The Grantee will acknowledge the contribution of Black Hawk County Gaming Association to the program or project wherever and whenever appropriate. This will include, but not be limited to news releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example: This program project made possible by funds contributed by the Black Hawk County Gaming Association). Please submit copies of these acknowledgements to the Black Hawk County Gaming Association—for more information please refer to the Publicity Guide CI 1 agree to the above TAX STATUS* The grantee shall be a public entity or 501c3 tax exempt entity at the time of the award. I agree to the above tt : wr r. ra ti terface.cor est Submission/ 'o lowU ` r c t 26 000& mi ... 8/23/2019 Page 93 of 203 Follow U ra t Lifecycle Manager (0) PAYMENT OF GRANT AWARD* Page 3 of 4 To receive payment, documentation of the expenditure of the fu ds, acceptable to Black Hawk County Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted to obtain payment. If the grant covers consultant and or/contracted services, submit a statement, acceptable to Black Hawk County Gaming Association, verifying that the services were provided and ite ize the expense incurred. The billing must e signed by an authorized agent of the organization and contain the grant num er listed above. ( I agree to the above SPECIAL CONDITIONS Billing must be submitted to Black Hawk County Gaming Association within 60 days of the completion of the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment which must include vendor invoice(s) or contract(s) signed by both parties to: 425 Cedar Street, Suite 300A Waterloo, IA 50701 none 996 characters left of 1,000 111111111111111111111111111111.1111111111. IMMENDOMMIMENNUMANNINIMININII ANNIK Special Conditions Agreement* The above special conditions are required in order to receive payment and shall become part of this agreement ) 1 have read and agree to the above special conditions GRANTEE ELECTRONIC SIGNATURE* Mayor Quentin Hart GRANTEE SIGNATURE 09/03/2019 1.11.0,11.061111,11111,111,116f6VEM ATE* MN Due on 09/03/2019 12:00 AM CDT. MEM https://ww.grantinterfceconiReq 111 11111 11,111111111111111111111111111111111NU1111111M0211,11M1111.11,1MMN, 1.101.1101.11MM EMMA ME,11,11111111,E,111,11.1111111111111111111111111111111101,11M.11,11110,11111111111111111111111111111111111 IINOMMIUMMA • Save Follow Up Submit Follow Up es Submission/Fol owUp?request=4263000&submis... 8/23/2019 Page 94 of 203 S'OHN RANCH RIVERSIDE SKATEPARK CI N 0 WATERLOO, OWA :cpyRIGH1 211 ci • " ,14!!!!111111111, CITY OF WATERLOO Council Communication Resolution approving an agreement with BF I Waste Services, LLC, dba Republic Services of Cedar Rapids, Iowa, for the City o f Waterloo's Voluntary Curb side Recyc ling Program by providing collection and processing of all recyclable materials, for a period of five (5) years, with a four (4) percent yearly rate increase, and authorize Mayor and City Clerk to execute document. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Public 'Word :s I.)ep Reviewer rte- era �f �vem` LicAnn ATTACHMENTS: Description .a M n:. c i 4 :tem kls an a —len ..1 lent; SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Action Date A 'Troy d. 8/2 / , e :0 P M Type Back Resolution approving an agreement with BF I Waste Services, LLC, dba Republic Services of Cedar Rapids, Iowa, for the City of Waterloo's Voluntary Curbside Recycling Program by providing collection and processing of all recyclable materials, for a period of five (5) years, with a four (4) percent yearly rate increase, and authorize Mayor and City Clerk to execute document. Submitted By: Randy Bennett, Public Works Manager Approve Resolution This service is providing equipment, labor, collection and delivery of materials from the voluntary curbside recycling program in the City of Waterloo. A minimum cost based on 11,000 users per month - $56,650.00 525-15-5400-1300 Strategy 3.4 and 3.5 -Identify and implement proven cost and resource saving measures and continue to engage with local public partners to identify cost savings, streamline efforts and improve efficiency in City operations and activities. The City of Waterloo has provided curbside recycling for a number of years. This is privatizing the curbside pickup so the City can improve the service of repairing and replacing carts, illegal dump clean-ups, code enforcement assistance and clean-ups and yard waste pickup and site management. Page 96 of 203 MUNICIPAL MATERIALS MANAGEMENT AGREEMENT This Municipal Materials Management Agreement (the "Agreement") is made and entered into this day of , 2019, by and between City of Waterloo, Iowa ("City"), and BFI Waste Services, LLC, dba Republic Services of Cedar Rapids, a Delaware corporation qualified to do and actually doing business in the State of Iowa ("Company"). (City and Company may be referred to as a "Party" or collectively as the "Parties.") RECITALS WHEREAS, City desires that Company provide Services as defined herein for the Location Types as set forth in this Agreement and Company desires to do so, all in accordance with the terms of this Agreement. NOW, THEREFORE, in consideration of the promises and the mutual covenants contained in this Agreement, the Parties agree as follows: TERMS AND CONDITIONS 1. Sole and Exclusive Franchise. Company is hereby granted the sole and exclusive franchise, license, and privilege to provide for the collection and processing of all Recyclable Materials (as defined in Exhibit A) for the following types of locations ("Location Types") within the territorial jurisdiction of the City (the "Services"): Location Types Eligible residential units ("Customers") that subscribe for the Services. For purposes of this Agreement, an eligible Customer is a dwelling unit other than a "multiple dwelling" as defined in Section 4-3-1 of the City's Code of Ordinances. 2. Newly Developed Areas. If the City develops new areas (of the same Location Types as designated above) within the City's territorial jurisdiction during the Term of this Agreement, such areas shall automatically be subject to this Agreement. The City shall provide Company with written notification of such newly developed areas, and within thirty (30) days after receipt of such notification, Company shall provide the Services as set forth in this Agreement in such newly developed area(s). If the City annexes any new areas that it wishes for Company to provide the Services, the Parties shall negotiate a mutually acceptable amendment to this Agreement adding such annexed areas to the scope of the Services and setting forth the rates that will apply for the Services in such area(s). 3. Scope of Services. Company shall furnish all equipment, trucks, personnel, labor, and all other items necessary to perform the Services. The Services shall not include the collection, disposal, or recycling of any Excluded Waste or waste material located at any Location Type not designated above, or any waste material/Service types not designated in any exhibit attached hereto. 4. Out of Scope Services May Be Contracted for Directly with Customers. Company may provide collection and disposal or recycling service within the territorial jurisdiction of the City for any waste material and/or Location Types that are outside the scope of this Agreement pursuant to such terms and conditions as may be mutually agreed upon by Company and such Customers. Such services and agreements are outside the scope of this Agreement, and this Agreement does not require such Customers to use Company for such services, but they may do so at their discretion. Company shall not enter into any customer agreements that frustrate the purposes of this Agreement or induce any Customer to opt out of the Services provided hereunder. The City agrees that Company may use any Page 1 of 11 Version 2017.1 Muni Page 97 of 203 information received from the City in marketing all of its available services to the Customers and prospective Customers located within the City, whether included in the scope of this Agreement or not. 5. Exhibits. All Exhibits attached this Agreement are an integral part of the Agreement and are incorporated herein. Exhibit A Specifications & Pricing for Recycling Services Exhibit B Contractor's Pricing 6. Term. Company shall begin to provide Services on December 1, 2019 (the "Effective Date"), and, subject to early termination pursuant to other provisions of this Agreement, the term of this Agreement shall expire at close of business on December 31, 2024, but shall automatically renew for up to three (3) successive periods of two (2) years each (the "Term") unless either Party provides written notice of non -renewal at least ninety (90) days prior to the expiration of the then -current Term. 7. Rates for Services; Rate Adjustments; Additional Fees and Costs. 7.1 Rates for Services. The rates for all Services shall be as shown on Exhibit A and Exhibit B, subject to the rate adjustments and additional fees and costs as set forth herein. 7.2 Annual Rate Adjustments. Company shall increase the rates for all Services effective on each anniversary of the Effective Date of this Agreement in an amount equal four (4) percent, as set forth on Exhibit B. 7.3 Situational Rate Adjustments. Rates for Services may be subject to increase as a result of increases in costs incurred by Company due to (a) any third party or municipal hauling company or disposal or recycling facility being used; (b) changes in local, state, federal or international rules, ordinances or regulations; (c) changes in taxes, fees or other governmental charges (other than income or real property taxes); (d) uncontrollable prolonged operational changes (i.e., a major bridge closure); and (e) changes in costs due to a Force Majeure Event. City shall negotiate with Company in good faith concerning any rate increase proposed by Company and related terms, including the possibility of a future rate reduction if costs incurred by Company arising from any such factors are later reduced. Company shall provide proof and documentation to support and address the amount of rate change. 8. Invoicing; Payment; Service Suspension; Audits. 8.1 Invoicing the City. The City shall invoice and collect from all Customers for Services provided by Company pursuant to this Agreement. The City shall report to Company (a) by the 5th of each month the total number of addresses subject to this Agreement and that have been billed for Services by the City and (b) on a quarterly basis, parcel data and a list of addresses billed for the Services by the City. Company shall invoice the City for the number of addresses that were billed by the City, but in no event will Company invoice for less than 11,000 addresses. Company shall issue invoices within fifteen (15) days of receiving the City's address count each month, and the City shall pay Company's invoices. 8.2 Payment. The City shall pay each of Company's invoices without offset within thirty (30) days of receipt Company's invoice. Payments may be made by check or ACH only; no purchasing cards or credit cards will be accepted. If Company is invoicing the City, City shall pay Company's invoices in full irrespective of whether or not the City collects from the Customers for such Service. Payments not made within fourteen (14) days of the due date may be subject to late fees of one and one-half percent (1.5%) per month (or the maximum allowed by law, if Page 2 of 11 Version 2017.1 Muni Page 98 of 203 less). If City disputes any part of an invoice, it shall remit payment on that part of the invoice which it does not dispute in good faith. The parties shall cooperate with diligence to resolve any disputes, and City will not be charged a late fee for any payment made on a disputed charge after the due date. 8.3 Reserved. 8.4 Service Suspension. If the City wishes to suspend or discontinue Services to a Customer for any reason, the City shall send Company a written notice (email is acceptable as long as its receipt is acknowledged by Company) identifying the Customer's address and the date the Services should be suspended or discontinued. In the event of Service suspension, the City shall provide additional email notification to Company if/when it wishes to reactivate the suspended Services. Upon receipt of a notice of reactivation, Company shall resume the Services on the next regularly scheduled collection day. The City shall indemnify, defend, and hold Company harmless from any claims, suits, damages, liabilities or expenses (including but not limited to expenses of investigation and attorneys' fees) resulting from the suspension or discontinuation of any Services at the direction of the City. 8.5 Audits and Inspections. 8.5.1 8.5.2 Audit of City Billings. With respect to any Services in which the Company's billing is dependent upon the City's reporting of the number of addresses subject to this Agreement, the Company may perform an audit at its own expense at least once each year to confirm that all addresses receiving Services under this Agreement are actually being billed by the City and that the City's reporting on such addresses is accurate. The audit shall be conducted under mutually acceptable terms at the City's offices in a manner that minimizes disruption to City operations. The Company shall share all findings and documentation with respect to such audits with City. In addition to the foregoing, Company shall be permitted to conduct its own address counts using manual counts and/or official parcel maps. If at any time Company presents to City data to support that the number of addresses serviced exceeds the number provided by the City, the Parties agree to re -negotiate in good faith the number of addresses receiving and paying for services under this Agreement. Audit of Company Records. The City may request and be provided with an opportunity to audit any relevant and non -confidential records of Company that support the calculations of charges invoiced to the City under this Agreement within the ninety (90) day period before the audit request. Such audits shall be paid for by the City and shall be conducted under mutually acceptable terms at Company's premises in a manner that minimizes any interruption in the daily activities at such premises. 8.5.3 Inspections. The City reserves the right, but not the duty, to inspect any Equipment, facility or service used by the Company in providing Services at any reasonable time and upon reasonable notice. Such inspections shall be conducted in a manner to minimize disruption to the Company's business. 8.6 Company Reports. Company shall provide to City, concurrently with each monthly invoicing, a tonnage report for the previous calendar month, summarizing the amount of Recyclable Material delivered and, if requested, scale tickets from the recycling processing facility. Company shall also develop and maintain a billing and accounting system that will provide for an itemized and summarized statement of Services provided by Company that will include the itemized total amounts of materials processed on a monthly basis. Page 3 of 11 Version 2017.1 Muni Page 99 of 203 9. Termination. If either Party breaches any material provision of this Agreement and such breach is not substantially cured within thirty (30) days after receipt of written notice from the non -breaching Party specifying such breach in reasonable detail, the non -breaching Party may terminate this Agreement by giving sixty (60) days' written notice of termination to the breaching Party. However, if the breach cannot be substantially cured within thirty (30) days, the Agreement may not be terminated if a cure is commenced within the cure period and for as long thereafter as a cure is diligently pursued. In lieu of termination, City may require a performance bond from Company, provided, however, that such actions shall not be deemed a waiver of City's right to terminate this Agreement at any later date. City may also terminate this Agreement upon written notice to Company if Company becomes the subject of any petition for relief under federal bankruptcy law or state insolvency laws. Upon termination, the City shall pay Company only such charges and fees for the Services performed on or before the termination effective date and Company shall collect its equipment, and Company shall have no further obligation to perform any Services under this Agreement but may be liable to City for any losses incurred by City as a result of termination caused by the material breach of Company. 10. Compliance with Laws. Company warrants that the Services will be performed in a good, safe and workmanlike manner, in accordance with industry standards and best practices, and in compliance with all applicable federal, state, provincial and local laws, rules, regulations, and permit conditions relating to the Services, including without limitation any applicable requirements relating to protection of human health, safety, or the environment (collectively, "Applicable Law"). The parties acknowledge that City intends to update its current ordinance on solid waste collection and in doing so will not intentionally create any conflict between such ordinance and this Agreement. In the event any provision of this Agreement conflicts with an ordinance of the City, the parties will promptly confer in good faith to discuss an appropriate resolution. Upon prior written notice to City, Company reserves the right to decline to perform Services, which, in its judgment, it cannot perform in a lawful manner or without risk of harm to human health, safety or the environment, and in such instance the Parties shall discuss in good faith any appropriate rate adjustments. 11. Title. Title to Recyclable Material shall pass to Company when loaded into Company's collection vehicle or otherwise received by Company. Title to and liability for any Excluded Waste shall at no time pass to Company, although Company shall properly dispose of any Excluded Waste that comes into its possession. 12. Excluded Waste. If Excluded Waste is discovered before it is collected by Company, Company may refuse to collect the entire container that contains the Excluded Waste. In such situations, Company shall notify the Customer in writing that collection was refused due to contamination and that Excluded Waste must be removed from the container before the next scheduled collection date. In the event Excluded Waste is present but not discovered until after it has been collected by Company, Company may, in its sole discretion, remove, transport, and dispose of such Excluded Waste at a facility authorized to accept such Excluded Waste in accordance with Applicable Law and, in Company's sole discretion, charge the depositor or generator of such Excluded Waste for all direct and indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of such Excluded Waste. The City shall provide all reasonable assistance to Company to conduct an investigation to determine the identity of the depositor or generator of the Excluded Waste and to collect the costs incurred by Company in connection with such Excluded Waste. 13. Equipment; Access. Any Equipment that Company furnishes or uses to perform the Services under this Agreement shall remain Company's property. "Equipment" shall mean bins or carts provided to Customers for collection of Recyclable Materials. Customers shall use the Equipment only for its proper and intended purpose and shall not overload (by weight or volume), move to a different address, or alter the Equipment. If the Equipment and/or Waste Material is not accessible so that the regularly Page 4 of 11 Version 2017.1 Muni Page 100 of 203 scheduled pick-up cannot be made, such Waste Material will not be collected until the next regularly scheduled pick-up. 14. Risk Allocation; Indemnification. Except as otherwise specifically set forth herein, each Party shall be responsible for any and all claims for personal injuries or death, or the loss of or damage to property, only to the extent caused by that Party's negligence or acts of willful misconduct or those of its employees, contractors, subcontractors, or agents. Company shall indemnify, defend and hold harmless the City of Waterloo and its officers, employees and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury including death, license, patent or copyright infringement, or property damage rising out of or resulting from the Company's negligent operations under this Agreement, whether such operations be by Company, any affiliated or subcontractor, or anyone directly or indirectly employed by either. The Parties agree that neither this Agreement nor any part hereof is intended to create in the public or any member thereof, nor in any subcontractor of either Party, a third -party beneficiary hereunder, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. 15. Insurance. During the Term of this Agreement, Company shall maintain in force, at its expense, insurance coverage with minimum limits as follows: Workers' Compensation Coverage A Coverage B - Employers Liability Automobile Liability Bodily Injury/Property Damage Combined — Single Limit Pollution Liability Endorsement Commercial General Liability Bodily Injury/Property Damage Combined — Single Limit Statutory $1,000,000 each Bodily Injury by Accident $1,000,000 policy limit Bodily Injury by Disease $1,000,000 each occurrence Bodily Injury by Disease $3,000,000 Coverage is to apply to all owned, non -owned, hired and leased vehicles (including trailers). MCS -90 endorsement for pollution liability coverage $2,500,000 each occurrence $5,000,000 general aggregate All such insurance policies will be primary without the right of contribution from any other insurance coverage maintained by City. All policies required herein shall be written by insurance carriers with a rating of A.M. Best of at least "A-" and a financial size category of at least VII. Upon City's request, Company shall furnish City with a certificate of insurance evidencing that such coverage is in effect. Such certificate will also provide for thirty (30) days prior written notice of cancellation to the City, show the City as an additional insured under the Automobile and General Liability policies, and contain waivers of subrogation in favor of the City (excluding Worker's Compensation policy) except with respect to the sole negligence or willful misconduct of City. Cancellation or modification of any required policy or policies shall be considered just cause for the City to immediately suspend or terminate this Agreement and to withhold payment on any outstanding invoice until Company provides proof of a substitute policy that meets the requirements of this Agreement. Page 5 of 11 Version 2017.1 Muni Page 101 of 203 16. Force Majeure. Except for City's obligation to pay amounts due to Company, any failure or delay in performance under this Agreement due to contingencies beyond a Party's reasonable control (a "Force Majeure Event"), including, but not limited to, strikes, riots, terrorist acts, compliance with Applicable Laws or governmental orders, fires, bad weather and acts of God, shall not constitute a breach of this Agreement, but shall entitle the affected Party to be relieved of performance under this Agreement during the term of such event and for a reasonable time thereafter. If a Force Majeure Event affects the ability of a Party to perform its duties under this Agreement, such Party shall notify the other Party of the event, describe its nature as specifically as possible, provide an estimate of the duration of the event and/or its effects that materially impede the ability to perform, and provide an update about status of the event and/or its effects at least weekly. The collection or disposal of any increased volume resulting from a flood, hurricane or similar or different Act of God over which Company has no control, shall not be included as part of Company's service under this Agreement. In the event of increased volume due to a Force Majeure Event, Company and the City shall negotiate the additional payment to be made to Company. Further, the City shall grant Company variances in routes and schedules as deemed reasonably necessary by Company to accommodate collection of the increased volume of Waste Materials. If Company declares a Force Majeure Event because the recycling processing or transfer facility is shut down for maintenance, repair or otherwise for an indefinite period or any period expected to exceed five (5) days, Company shall provide to the City a viable option to process recycling. 17. Non -Discrimination. Company shall not discriminate against any person in employment or public accommodation because of race, sex, age, creed, color, religion, national origin or other basis protected by federal, State of Iowa, or local law or ordinance in its performance of Services under this Agreement. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 18. Licenses and Taxes. Company shall obtain all licenses and permits (other than the license and permit granted by this Agreement) and promptly pay all taxes required by the City and by the State. 19. No Guarantees or Liquidated Damages. Unless specifically provided herein, Company provides no guarantees or warranties with respect to the Services. No liquidated damages or penalties may be assessed by either Party against the other Party. 20. Miscellaneous. (a) This Agreement represents the entire agreement between the Parties concerning Recycling collection but does not address the processing of Recyclable Materials which, if applicable, will be addressed in a separate Recycling Processing Agreement. (b) Company shall have no confidentiality obligation with respect to the handling of any Waste Materials that come into its possession. (c) Neither Party shall assign this Agreement in its entirety without the other Party's prior written consent, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, Company may assign this Agreement without the City's consent to its parent company or any of its subsidiaries, or as a collateral assignment to any lender to Company. This Agreement shall be binding upon and inure solely to the benefit of the Parties and their permitted successors and assigns. (d) Company may provide any of the Services covered by this Agreement through any of its affiliates or subcontractors, provided that Company shall remain responsible for the performance of all such services and obligations in accordance with this Agreement and provided that Company has first provided to City a list of such affiliates or subcontractors and City has not, within fourteen (14) days, made objection to any such affiliate or subcontractor. (e) No intellectual property rights in any of Company's IP are granted to City under this Agreement. (f) All provisions of the Agreement shall be strictly complied with and conformed to by the Parties, and this Agreement shall not be modified or amended except by written agreement duly executed by the undersigned Parties. (g) If any provision of this Page 6 of 11 Version 2017.1 Muni Page 102 of 203 Agreement is declared invalid or unenforceable, it shall be modified so as to be valid and enforceable but so as most nearly to retain the intent of the Parties. If such modification is not possible, such provision shall be severed from this Agreement. In either case, the validity and enforceability of the remaining provisions of this Agreement shall not in any way be affected thereby. (h) Failure or delay by either Party to enforce any provision of this Agreement will not be deemed a waiver of future enforcement of that or any other provision. (i) If any litigation is commenced under this Agreement, the successful Party shall be entitled to recover, in addition to such other relief as the court may award, its reasonable attorneys' fees, expert witness fees, litigation related expenses, and court or other costs incurred in such litigation or proceeding. (j) This Agreement shall be interpreted and governed by the laws of the State where the Services are performed. (k) City and Company agree that electronic signatures are valid and effective, and that an electronically stored copy of this Agreement constitutes proof of the signature and contents of this Agreement, as though it were an original. (1) Terms capitalized in the Agreement but not defined in the Agreement shall have the meaning ascribed to them in Exhibit A. IN WITNESS HEREOF, the Parties have entered into this Agreement as of the date first written above. City of Waterloo, Iowa BFI Waste Services, LLC dba Republic Services of Cedar Rapids By: By: Quentin Hart, Mayor Name: Attest: Title: Kelley Felchle, City Clerk Page 7 of 11 Version 2017.1 Muni Page 103 of 203 EXHIBIT A SPECIFICATIONS & PRICING FOR RECYCLING SERVICES 1. Recycling Services Definitions. 1.1 "Recyclable Materials" are used and/or discarded materials that are Acceptable Material and capable of successful processing and sale on the commodity market. All Recyclable Materials collected for delivery and sale by Company shall be hauled to a processing facility selected by Company for processing ("Recycling Services"). 1.2 "Acceptable Material" means the materials listed in Section 8 below. 1.3 "Unacceptable Material" means the materials listed in Section 9 below. 1.4 "Excluded Waste" consists of special waste, hazardous waste, and any other material not expressly included within the scope of this Agreement including, but not limited to, any material that is hazardous, radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, toxic or listed or characteristic hazardous waste as defined by Applicable Law or any otherwise regulated waste. 2. Customer Relations. City and Company shall confer no less than annually to develop and implement a program, with allocation of costs to be determined by agreement, to educate Customers through various media regarding Acceptable and Unacceptable Materials, to encourage Customers to place only Acceptable Materials in their recycling containers, and to encourage participation in the recycling program. 3. Collection Operations. 3.1 Hours of Collection Operations. Collection of Waste Material shall not start before 6:00 A.M. or continue after 8:00 P.M. Exceptions to collection hours shall be made only upon the mutual agreement of the City and Company, or when Company reasonably determines that an exception is necessary in order to complete collection on an existing collection route due to unusual circumstances. 3.2 Routes of Collection. Recyclable collections will occur one (1) time every other week. Collection routes shall be established by the Company, subject to advance approval by the City. Company shall submit the collection routes to the City at least two (2) weeks in advance of the commencement date for such route collection activity. The Company may from time to time make changes in routes or days of collection, provided such changes in routes or days of collection are submitted to the City for approval, which shall not be unreasonably withheld, at least two (2) weeks in advance of the commencement date for such changes. City shall promptly give written or published notice to the affected Customers. 3.3 Holidays. Before the commencement of each calendar year during the Agreement Term, the parties will agree on a schedule of holidays when Company will not provide collection services and a schedule for collection make-up days. 3.4 Complaints. All service -related complaints must be made directly to the Company and shall be given prompt and courteous attention. In the case of alleged missed scheduled collections, the Company shall investigate and, if such allegations are verified, shall arrange for the collection of Recyclable Material not collected within one business day after the complaint is received. Within fifteen (15) days after the end of each month, Company shall provide to City a report that summarizes complaints, including but not limited to date complaint received, address or route, nature of complaint, resolution, and date of resolution. Version 2019.1 Muni Page 104 of 203 3.5 Collection Vehicles. The Company shall provide an adequate number of vehicles meeting standards and inspection requirements as set forth by the laws of the State for regular municipal waste collection services. Vehicles and other equipment shall be kept in good repair and appearance at all times. Each vehicle shall have clearly visible on each side the identity of the Company. 3.6 Litter or Spillage. In the event of spillage by the Company, the Company shall be required to promptly clean up the litter caused by the spillage. 4. Collection. City shall pay Company a rate as set forth on Agreement Exhibit B per Customer for the collection of City's Recyclable Material. Collection rate assumes that, on average, City's Recyclable Material consists of no more than 20% Unacceptable Material (the "Unacceptable Material Threshold"). Additional recycling containers may be subscribed to for a rate of $3.00 per additional container. 5. Container Movement. City shall pay Company a rate of $20.00 per container delivery, removal or exchange for reasons other than damage or loss by Company. Container movement charges will be charged for any delivery, removal or exchange that occurs after the initial delivery of containers at the start of the agreement. Deliveries made in connection with the start of this Agreement shall incur no charge. Company shall notify City within three (3) business days after any activity that changes customer participation in the recycling program or the number of containers for a customer. 6. Right to Inspect/Audit. Company may visually inspect the collected Recyclable Materials to ensure loads are at or below the Unacceptable Material Threshold. If Company's visual inspector determines that loads of Recyclable Material are consistently above the Unacceptable Material Threshold, Company will notify City of the issue and the Parties agree to promptly negotiate in good faith (a) an agreed upon procedure to audit a representative sample of City's Recyclable Material to determine its actual composition of Unacceptable Material; and (b) an updated collection rate commensurate with the composition of Unacceptable Material. 7. Changes in Market Conditions. If market conditions develop that limit or inhibit Company from selling some or all of the Acceptable Material, Company may notify City of such changed conditions, and the Parties will negotiate in good faith to (i) redefine Acceptable and Unacceptable Materials, (ii) suspend or discontinue any or all Services, or (iii) dispose of the Acceptable Material (as currently defined) in a landfill and update the pricing to City accordingly. Any such actions, if taken, may be reversed or further changed as market conditions dictate, upon agreement of the Parties. 8. Acceptable Material. All material must be substantially empty, clean and dry. • Old newspaper (ONP) • Chipboard • Residential mixed paper (junk mail, office/computer paper, file folders, telephone books, etc.) • Old corrugated containers (OCC) • Magazines and catalogs • Plastic containers labeled (#1, #2, #3, #4, #5, #6, #7) (excluding Styrofoam and plastic bags) • Aluminum beverage containers • Pie tins and aluminum foil • Steel beverage and food containers 9. Unacceptable Material. • Yard waste • Styrofoam • Pizza boxes, unless free of any food or grease residue Version 2019.1 Muni Page 105 of 203 • Food • Any liquids • Diapers • Clothing/textiles • Plastic bags or bagged material (newsprint may be placed in a Kraft bag) • Mirrors, window or auto glass, light bulbs, ceramics • Oil or antifreeze containers • Coat hangers • Paint cans • Medical waste/sharps 10. Recycling Processing Recycling processing and the costs associated with recycling processing are governed by a separate recycling processing agreement. Version 2019.1 Muni Page 106 of 203 Exhibit B Contractor's Pricing Residential Recycling Collection Rates December 1, 2019 — December 31, 2020 $5.15 per home January 1, 2021 — December 31, 2021 $5.36 per home January 1, 2022 — December 31, 2022 $5.57 per home January 1, 2023 — December 31, 2023 $5.79 per home January 1, 2024 — December 31, 2024 $6.02 per home Deliveries, exchanges and removals for reasons other than damage or loss by Republic Services will be billed at $20.00 each. Additional recycling containers are available at $3.00 per additional container. The carts shall remain the property of Republic Services. Version 2019.1 Muni Page 107 of 203 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with Wayne C laas s en Engineering and Surveying, Inc., of Waterloo, Iowa, in an amount not to exceed $31,000, for Engineering Services related to the FY 2020 Brock 3rd Addition Lot 2 Sanitary S ewer Extension, Contract 986, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Reviewer Action Date Engmeering Knutson, jam% Approved 8/2 8/ 0 19 2: PM Clerk k o ff c e : /28/2019 --12: 1: M ATTACHMENTS: Description Type P SA C.: aass B:B aJck u p Mai ru . . SUBJECT: Submitted by: Summary Statement: Expenditure Required: Resolution approving a Professional Services Agreement with Wayne C laas s en Engineering and Surveying, Inc., of Waterloo, Iowa, in an amount not to exceed $31,000, for Engineering Services related to the FY 2020 Brock 3rd Addition Lot 2 Sanitary Sewer Extension, Contract 986, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE, City Engineer The services include surveying, design, easement plats and descriptions, construction contract documents, construction staking, construction observation, preparation of Iowa DNR Construction Permit applications, and A s b uilt plans for the extension of sanitary sewer from the upstream end of the existing sanitary sewer serving Fahr Beverage to the west side of Martin Road. Not to exceed $31,000 Source of Funds: TIFF Policy Issue: This contract applies to Strategic Plan Strategy 1.3 by providing the design to construct water and sanitary sewer to a development site in the Martin Road TIF area. Page 108 of 203 AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES Part I. PARTIES AND PROJECT THIS AGREEMENT is made on the in the year A0,1 9between and + � � 4 n ne6riu'& Sukve l ::.Day o the Owner , the Engineer} for the following Project: Lot.2 Brock. Third Addition a i r Sewer Extension Contract 986 The Owner and the Engineer agrees follows: Page•,_.,Liof ACEC OwnerdEngitioer Agreemoni, Document No, THE AMERICAN CONSULTING ENIQINEERS COUNCIL, 115516th. Street, Washington, Dia_ 20006 Page 109 of 203 Part II. ENGINEERING AGES A. In accordance with the Terms and Conditions of this Agreement, the ENGINEER shall provide professional services for which the OWNER shall compensate the ENGINEER as follows: A.i Basic Preliminary Engineering Phase -As defined in Article 1.1. LA lump sum amount of $ 10,000.00 A.2 Basic Final Engineering Phase -As defined in 1.1.1.B. lump sum amount o $_61000.00 _. A.3 Basic Construction Engineering Phase -As defined in 1.1.1.C. not to exceed amount of $_15„000.00 B. The following rates shall be used for all additional services requested by the Owner and provided by the ENGINEER on this project: Category Hourly Rate 1. Principle/Engineer I $134.00 2. Engineerll $100.00 3. Land Surveyor $100.00 . CARD 95.00 5. 2 person Survey Crew $200.00 6. Civil Tech 95.00 .1. Cost of Services of other professional consultants at a multiple of ue - - -- _ 1, times the amount billed to the ENGENTEER ENGINEERby the professional consultants for such services. B.2 Initial Payment -Execution of this Agreement shall be accompanied by an initial payment by the OWNER of None dollars ($0.00) which shall be credited to the WNE .'s account. B.3 Reimbursable Expenses -As defined in Article 4, times a multiplier of One (1.0). Page 2 of 13 Page 110 of 203 Part III. TERMS AND CONDITIONS Article 1, ENGINEERING SERVICES 1.1 Basic Services - The Engineer agrees to perform professional services in connection with the Project, as set forth below and contained within this Agreement: 1.1.1, Project Scope - This Project consists of ` surveying and civil engineering services to design and provide construction review service of gravity sanitary sewer to serge Lot 2 of Brock' Addition. The scope of this Agreement shall also include the design, construction contract documents, construction staling, construction observations, Iowa DNR permit applications and asbuilt plans for the etesion of sanitary sewer to this area. A. Prelimhiary Engineering Phase Task 1. Project Administration and Meetings. This task includes coordination of the Project with city staff Task 2, Field Survey. This task consists of all field surveys required to obtain the necessary topographic data, ground elevations and cross sections required for the design of the Project. Task 3. Geotechnical. This task includes one (1) soil boring at the westerly end of the existing sanitary sewer. Task 4. Preliminary Design. This task includes preparation of preliminary construction plans from the west end of the existing sanitary sewer serving Fahr Beverage to the west side of Martin Road, B. Final Engineering Phase Task 5. Easement Descriptions. This task includes preparation of permanent and temporary easement description preparation for the sanitary sewer on the Falx Beverage andO'Neal Steel properties, Task 6. Final site sanitary sewer extension design. This task includes completion of the Construction Plans and Specifications for the Project based upon the comments from the preliminary ary plan review and preparation of an Engineers Estimate of Probable Construction Cost. Task 7. Bid Letting, Review and Award, This task includes assisting the City in obtaining and analyzing bids for the Project. Page 3 _ of 13_ Page 111 of 203 C. Construction Engineering Phase The scope of this Agreement shall include the tasks included in Sections 1.1.6, Construction Phase and 7.3, Resident Construction Review Services of this Agreement and the tasks described . the following during the Construction of this Project: Task 8. Project Administration andMeetings. This task includes coordination of the Project with the City and, Contractor, and progress meetings during the Construction Phase as necessary to discuss the Project. Task 9. Construction Survey. This task consists of all construction staking required for the Contractor to construct the Project. Task 10. Construction Review. This task consists of reviewing the Contractor's construction and testing to verify conformance ance o the Construction Plans and Documents. This task is not to be completed on a fail time basis. Task 11. Asbuilt Plans, This task consists of adding asbuilt infomiation to the Construction Plans and providing these asbuilt plans to the City. Task 12. Project Closeout, This task consists of record keeping, meetings, correspondence and review with city staff as necessary to closeout the Project with the Contractor and the City. 1 lder\My o un ntsl , ontta t AgreementsWart 111 T r c on ttio s -Lot 2 Brock 3rd Add Sanitary w eextidoo) Page 4 of13 Page 112 of 203 Part Itf. IRM AND COgilTIONS 'Article I. ENGINEER'S SERVICES 1,1 Basle Seivices he ENGINEPP. agrees to perform professional s rvi :s in c )111 -motion with the Project, Including normal civil, . true- tu al, mechanical and electrical services and normal hitec- tur 1 services related thereto, as set forth below and +midi -led with n this Agreement: 1,1.2 Schematic Design Pease Daring e g hematic Design Phase the ENGI SER. shall: L1.21 t. insult with the W.NBto QWNB 's dequireinenp for the Project, 1.., .� Ise. the pwim to the mcess.ity of his obit tEii ing qddit nal .services such as 4es rib d within Article 1., pftr :ai. ddi iona1 Services"..,- d if authorized by tl q ;o,' #• i 'all provide, , or assist it/ procuring such dit ax a s pvi es. 3rear=a preliminary end =eri .g sti.idy and report, rhi4 tow l; . ''.schematic desit: documents. and reports oof sdie s nece. ary for review and written ppr.ora�i by • tie�� .� #. r,„•r,{f 1.1 i ..;e p i of th r on+7tk l pti, devela d uiLde'` this ascertain the tatement of ? the 33 1NBBR's, Opinion list based pon the preliminary designs hase.. .4, ..n ash copies of the. Schematic Design ooim nts for � R's review and approval. 113 Des l r. Develop ' Phase r Jori ree t of e. . ` r� .,s. written' uthori atio . t ro- w '� ceed -wildt , 9 the e ign � elopment Phase, the' ENGINEER shall: � 1.:1.,;.$ .cl 4• fse'the. J,: as. to th .n ce ity p is o - rr tair.� ' `urhr'. acldUtt J halt 4 ervices ant if authorized 1.57 Othe i �+ � �' '•sr. ,�. t . �� all prow” e, r s istgim n roeurrug sich ser- 1;1,1.2 Pr r ado the pprovbd r.S hem tic ` Design tudies,' fog ' ppid # al, by the 17M3R, the Design D ev dop- ment Do'cuirOnts := onsisting of alp. crit 1{ia,, drawings and ov.tline sp ei iea oils to develop : nd establish the scope of the Project, ..1..3 Propa statement of th - 1 's Opinion of the Cof .tui tion Cost for the Pr ect based upoil de ig s established, 0 s point. 1.1.3.4 Fur . � . _ o • ie' 'of theesign e- velopxment ► ocnnts for the 0t, 'ff.'s review and approval. 1; r4 Co unction Contract Docuxnents , ase Upon rece ceed wit pt of the OWNER's OWNER'written auth.. i. a ion. to pro - the Construction Contract Docurn is Phase, the .all; 1.1.4.1 Prepare the required Contract forms in '.uding pro- posal o rills and notice to bidders,' drawings, ' echnical spear Wow and other documents as required to c"ornpiete the s iitructian Contract Documents, 1.1. .2 Furnisl to the OWNEit engineering data and u` cu- e its so that the OWNER may secure approval fr go errinueata.i authorities having jurisdiction over the Project. 1,43 Advise the OWNER of any adjust ent to revious BB 's Opinion of the Construction ost when cha'rig . hi requirements, general market condi f sns or other condition o warrant. 1.1,4,4 At hr 's request, as t the W B 's legal counsel in x • nnection with his re.. few of the Construc- tion Contract Doc ents for their lei{ Ily related aspects. 1,1.4.5 Furnish. . opi s of the Constructipn Contract Doeuthents fo Iie ,.� NEB's review and approval, 1.1;5 Bidding. or Ne ofi . Phase Upon receipt of the rltten a proval of the Con- struction Caniraot, ocuments . s and latest Opinion of the.: o stkuot o : ost, and. written a thorization to proceed with the Bid ng *'or Negotiating titG� shall:a L..1.5.1. Assistthe WNB inobtahiing i+ 4""Vr ne ` l in g bid oposals,..ht analyzipg bids and props' .1s, and in a . rding the •Ca tru tjo •;C ntEaetr • 1,1,6 Constrixdfpn Phase c a r df Colisttation Oontr ct base4,,upoin. the Constru tioi `Contract Ti euments comiSiled by th •'. T- NBB s the Construction Thqs4 of till's Agreement Alam com- mence. enc .fid. B`fNAR.ha'ii.' • F • ,.Act.as t e." WNE's reproentatrve with ilutieeand responsibilities and flotations. o u ority'•as de ribed in the 3enerai Conditions to tlie Constrtuction Contract, + The ONSPLC17, shall not modify the C nstru tion Contract Documents without the written consent of theENGINEER, 14,6.2 Advise and consult with the OWNER during the Construction Phae and the ENGINEER ahall issue the WNE.''s uthoried instructions to tea Contractor., 1,1.0 • Kao periodic visits to the it f the construction to .observe the progress and iquality'o ' die constration work and ta.determine, l ..ge er if the results of the constructfon wgrk ure in :accordance with the Drawings the' ae 1 j a - tions. *Oa • the ,basis of his on -sits seryaittcj s .a , ENQINEER, he. shall endeavor to —guard the OWNER against apparent defects and deficiencies in tim permanent worl constructed by the Contractor but doe's not .dniratitee the peqprmap.ce of the, Cog,tractor, The ENTNBER •ha0l not required to make exhaustive, or. coJltinupus on -'site o - servations to elle the qupli,ty or quantity of the construe tion work, The ) 01gtB is .not responsible for construc- tion means, rn.ethos thnig,xes, seguene orroceu'es, time ofr `or ar pro rams, qr or any safety toreeau- tions in connection wit the coil truction work, The N THBR is not responsible for the Ctintractes failure to on-trexecute the work in accordance with the Construction Con- tract, actr 1.1, 6.4 Review tie Co tractor''s request for progressive payment, arid based upon said on-site obsprvaiion, advise the OWNER as to the NGINB 's opinion of the extent of the work completed in accordance with the terms. of the ContrUc- t on Contract . as of the date of the Contractor's pRyrunt request and issue, for processing by the OWNER, a Certifi- cate for Payment in the amount owed the Contractor, The issuance of Certificates for Payment shall constitute a declar- ation by the ENGINEER to the OWNER, based upon said on-site observations, review and data adorn fr3 of 203 request for" payment, that the Contractor's work : s pro- Patin _ 13 F grossed to the point indicated; that to the best of the ENGL. i s k riowi edge, information. and bplief, the quality of the Contra ctor'sworkis in accordance with the Con tractUon. Contract Documents (subject to subsequent tests and review required by the Construction Contract Documents, to correc- tion of minor deviations from the Construction Contract Documents and to qualifications stated in the Certificate for Payment); and that the Contractor is entitled to the amount .Mated, The issuing of the Certificate for Payment by the BNCII141313R shall not represent tit he has made any investi- gation to determine the lase3 made by the Contractor of sums paid to the Contractor. 1.1.6,5 Make recommendations to the OWNori all claims relating to thA execution and progress of ticconstruc- tion work. The gROINEER's decisions twitters relating to thol3NOTI4ER's design shall be final. 1.1.6,6 Notify the OWNER of pertinent work hich does not ponform to the result required in the Construction Contract, t, p' p r a written, report describink any apparent non -conforming permanent work and make recommenda- tions orramend wtions to the OWNER for its correction and,'at the request of tl+c OWNER,_ leve recornmenclatios Implemented b the Cointractor. 1.1.5.7 review shop drawings, samples, and other submit- tals of the Contractor 6n* for g n a'ral conformarthe to the design concept of the Pxc j et and for g netaI compliance lianc with the. Construction Contract, ; 4 Prepare Change Orders for the W Tf .' approval. 1.1.6.9 Con uuct a construction progress review related to the Contractor's date of completion.; receive. written guarantees and related data assembled by the Contractor; and issue to the OWNER a Certifioate of Final Payment, 1,1..6.1Q The ENGINEER shall itot be responsible fax the defects or omissions in the work result of the Contractors, or any Subcontractors, or any of the ntra t is or Subcon- tractor's ubc n- tr ctor's employees, , or.• that of any other persons or entitles responsible for performing any of tete work result as or talked in the Construction Contract. 12 dditl o II al. rvices If authorized in writing by the OWNER., the BMGINEER agrees to furnish or obtain. from others, additional pro es- sfondl s rVices lu connection f th the Project, as yet forth below and contained within this Agreeni t> 1.2,1 Preparation of applications end su.pilarting docu- ments for govertment grants, loans or advances. 1,2 Making drawings from field measurements of existing construction when required for planning additions or altera- tions thereto. 1..3 Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, com- plexity, schedule or character of construction, 11,4 Revisipg studies, reports, design documents, drawings or specifications which have previously fen approved by the OW, or when such revisions are due to causes beyond the control of the ENGINEER, 125 Preparation of design documents for alternate bids or for out -of -sequence work requested by the OWNED., 1,2,6 Preparation of detailed renderings, exhibits or scale models t'or the Project. Pageof 114 203 1. 2.7 Providing special analysis of the R's needs such as owning and operating analysis, WNER's operatirig and maintenance manuals, als, W BRi special operating draw- ings or charts, and any other similar analysis, 1,2.8 Providing planning surveys, site evaluations and com- parative omp rative studies of prospcptive sites, ..9 Pibvtdin any type of field surveys Tor design pur- poses, r -- pose , " 'tae out" of the focation of the work, and any other special field surveys. 1,2.10 Furnishing additional copies of reports and addi- tional prints of Drawings and Specifications in excess of those stipulated in the Agreement. 1.211 Investigations involving detailed consideration of operations, maintenance and overhead expenses; the prepara- tion df rate schedules, edules, earnings and expense stateru rets, 'feasi- bility studies, appraisals and valuations; detailed quantity surveys of material and tabor; and material audits or inven- tories required by th6 OWER 1.212 AdditionA services when thd Project involves nior than one Colistruction 'Contract, tn. separate equipment contracts, 1.2,13 Preparing special Change Orders when'requested by the OWNER vhich are notwithin! the scope of 'Article 1, i ..' SERVIC ," paragraph 1168, 1.234 Making a review of the Proje t prior to expiration of the guatantet inriod and reporting o serve 1 discrepancies under guarantees provided by ale Construction. ctio Contract, 1,2.151. Preparin a set of Eeprodueible record drawings conforming to �construction records rovi ed to t1 ENGINEER, made by the Contractor during the construction process. 1,2.16 Additional or extend d services during construction made necesaar by 1 work damaged by fire or' other curse during construction, c defectiveor inlie work o the Contractor, prolongation of the initial ColistructidA Contract time beyonduthecontract time, acceleration of the work schedule in a1 iclg services beyond established office working hours, and (5) the Contractor's default under Construction. Qontract due to delinquency or insolvency. 1.2,17 Providing assistance- c in, the linin, start-up„ testing, g, adjusting or balancing, r operation of equipment or syst n 's, or training personnel fox o eration or maintenance of equip- ment or system, 1218 Providing design services relating to future facilities, s sstea and uipr nt which are not intended to be con trnc e or operated as a part of the Project, 1, .19 Providing services as ars expert witness for the OWNER in connection with 1itig Hairs or other proceedings involving the Projoe,t, .. F�'r W �%+! 1 %Yw 1 yrt�w arm nf+�`{ �, �*#w+ti �+tiM Y sirr ly Yyi�iV K M* � 119�M1NYRw'.mriY�y�y�fi #ai ��51iiF}#�IiflfN� Y/MiiIMYW��irl��� y�y�.jry n - - },y�,yFf lid�!'F\"-•frr�aart .+--f.n w++•+•s�a+.yr�,�µy.r�a+l4.r�..�ze�,wi a.,aJi4.�Rq�/+4�A Fww 1,2.20 Providing other services not otherwise provideci for in this Agreement, including services or'rnally furnislhed by the OWNER 'I asy ii described iArticle , 'OWNER'S f P I- LIT 4" 1,2 21 Providing Resident Project Representative services to give the OWNER more extensive on-site representation during the Con, ,ruction Phase Page w.�..6 13 ..c Article 2, OWNER'S RESPownidrins The OWNER hall: .1 Provide to the ENGI.MER all criteria, design and con. structior standards arnd uli'infor atton as to the W E rs reqtlirem.ents or the Project, 2.2 Desi nat in. writlIng a person authorized to act as the OWNER'S representative, The OWNER or his £ presenia vc shall receive and ' examine documents submitted by the ENOINEER, interpret and define the QWIB 's poiio1 s and render' eo sions and a t orimtions in writing proxptly to prevenlitirtred.ptable delay in the pr gtr s of the 2NdINEEI's service?,• ' o the ENGINEER. a coinplete J-..1ey of ' f • .n { e h s a l i a. tde . �''` i iia to aeastie and '` •s . or - .;� . r Tides,. rt , e l t , is -�v • pavome. , d .._, `e'�= ; Bets, zoning and deed re,gtf;:d f , 'existing buildings,, nn. - FEtnnd free air' :oils data, lnoluttiik y but test boi,Ing t � s e b th i r G#i.. gp'or is :* ieacn, Boit ' ' ttii -r; 10, Ned' n- 1 *-'',a{•!,.# d .t_ cdrfda a roprtate 'o ohs' 1: " tot tests, alp` grkci r9VIts ai d iu o ons i, .:.Ys, c re 'i'r*eIr'4 „ + + �5 naliment: • { i dieh' Project. +. 2.6 Pto i e legal, accounting, dud i ..0 a . coun i n services necessaiy for the l ro e , review of 'the Construction Ctintract'Jocu' nis, tkud-itirig s rvic as the OWNER may require to accain-ititof bxg6nditures cf sums paid to the Contractor, 2.7. Ftwntsli peagits04d approvals fr.0111{ .1 soye 'rtnienta1 au hor tiAa iuriqadigti.on over this' thLoicet P.4 troni others as may be necessary for orItion of iiia reaI. 2,8 Furnish. above erices at the WNB 's dxpense and hi such rilafiner that the ENGINEER ;nay r i upon ilibtrl hi. the pe liar i' i se i d es and i. this Ageberndrit. F . r.i ataln bids or • rpsals from contractors for work relating o this ?x ject and boar ail.cogts relatin :thereto, 2,10 Protect and preserve all survey stakes and marker8 ,placed at the Project site prior to the assumption of' this responsibility by the ontractor and bear all costs of replacing stakes or -markers damaged or removed during saki time interval. ' uarrnoo full and free access for the ENGINEER to eater upon all property required for theyerorance of the jG NB 's services under this Agreement, 2,12 Give prompt written notlee to the ENGINEERwhen- ever the OWNER observes or otherwise beporaes aware of any defect in the Projeot or other event which may substantlaUUy affect the IWB#s performance of services under this Agreement. * 1 a ;.s `u ate . tests, s [ lather itemsOpling Jo. 2.13 Compensate the ENGINEER for services rendered under this Agreement, Article 3 DIRECT PERSONNEL EXP4NSE Trot Personnel: Expegse is (MO u the dinot labor costs inou rred•'by the ENCIINBER aciirectly at ributable- to the Project by the payment of the actual salaries and wages to the pio ees of the ENGINEER, but rfot including indirect payroll connected posts and other non -Project relate( costs. Article REIMBURSABLE EX1tNSEg .1 Reinbursarble Exppnses are i addition to oz p sation to /the ae ENGINEER fax Basi and Adclitioral.Segviced and inolcgle:gpeincittuyes. ma niadQ.by. t ]4131 ) his . to 'oes o `his oo .suit ui i t o t (n ote + ei b rs abl e penses Inc'f e but are not limited of 4.1.1• Expense of transportation, subsistence and lodging when traveling in connection 'with the Project, 412 f Expense. of long is an a or toll telephone calls,tele- grams, messenger r .service, field offke dpensest and fees paid for Bemiring approval of authorlfi s having furls ietloa..over theProject., EXpeilieof •I1lr pro11uotion, o8 a `and handling of D,r rawin a icatious, irepoits or other Piro e re1at d to . rb not (if the EbTGINEER, 4..L . Expenie. of o r ittor time, including charges for prQprietry programs ,t# 1 ';When authorized In advance by .theOWNER, oxpeme of overtime work requiring higher than +norr.ai rats) and expense of xo a {dngers a UU es, renderings or ittotiels., Artiele,5 PAYMENTS TO TITE ENGINEER 5.1 Progregs payments shall be Facto li. pro "or{tiorr to services rendered and as indicated wit:hittthis *Agreonwntial sh li be due midwithia l 1rt days' of the ENN is stibmittai of his monthly statemenii Part due amounts owed shalt inchide a eliar+ge` 6.t the'ni.tz*imuth fe aI rgte of in.tterea from the thirtieth day, 5,2 If the OWNER fails to make monthly payments due the ENGINEER, the ENGINBER may, after giving seven days written notice to OWNER, suspend services under this A ree- went R • 5,3 No deductions shall be made. from the N )3 's compensation on account of penalty, liquidated damages or other sums withhpld from pa nients to Contractors, 5.4 If the Project is delayed orf the B 's services for the Project are delayed or suspended for mote than three months for reasons beyond the N R' 's control, the BNGINEER may, after giving seven days written. notice to the - OWNER, terminate this Agreement and the OWNER shall compensate the ENGINEER in accordance with the termina- tion r dnaation provision contained hereafter in this Agree,ment, Page 7 of I 3, Page 115 of 203 Artide 6 GENERAL PROVISIONS .1 Ownership of Documents All Drawings, 4ecifications and other work product of the ENGINERR for this Project are instruments of service: for this Project only and shall remain the property of the I G1NEBR whether the Proje t is completed or not. Reuse of any of the Instruments of service of the ENGINEER by the OWNER on extensions of this Project or on any other project without the written permission of the ENGINEER shall be at the OWNER's risk and the OWNER agrees to defend, indem- nify and bold harmless the ENGINEER. from all claims, damages, and.expenses including attorneys' fees a.rising out of such unauthorized reuse of the N 's instruments of service by the OWNPR OR .13.1r OTHERS ACTING TUROUGH THE OWNER. Any reuse oradaptation of the ENGINI3ER's.instruments o service occurring. after the milt= agreement of the ENGINER shalt entitle the ENGINEER o further compensation in amounts to be agreed upon by the OWNE13, and the ENGINEER, 6,2 eleg tloxi of -Duties t e' W� nor the OINBBR shall delegate his , u e der't is Agireetnent withoht tij.e written consent of the other. 6.3 Terrnhrrat •ox This A.g ee .ea t may be terminated. by either party by seven days written notice in the event of substantial failure to per- form erform in accordance with the terms' of this Agreement by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINER shall be paid for performed to the termination,notice date including 'Reimbursable Expenses 'due plus Termination Expenses. T rmin t of Expenses'are defined as Reimbursable Bxpenses directly attrXbut .ble to terxxtination, plus 1567o of the total compensatIon, earned to the time of termination to account for ENGINEER's rescheduling ad,ust.entT reassignment of personnel and related cosh incurred due to termination,. 6,4 Extent o,.gr'een.ent This Agreement represents the entire and integrated agree- ment between the OWNAR and the ENGINEER and super -- cedes all prior negotiations, representations or agreements, either written or oral, This Agreement may be amended only by written instrument signed by both the OWNER and the ENGINEER, 6.5 co ernIng a Unless otherwise specified within this Agreement, this Agree- ment shalt be governed by the law of the principal place of business of the ENGINEER.. 6,6 General 6, 6,1 Should litigation or arbitration occur between the two parties relating to the provisions of this Agreement, all liti- gation or arbitration expenses, collection expenses, witness fees, court costs and attorneys fees incurred by the prevailing party shall be paid by the non -prevailing party to the pre - ailing party. ,61 Neither party shall hold the other responsible for damages r .delay in performance caused by acts. ,of God, strikes, lockouts, accidents, or other..t eats beyond the control of the other or the other's employees and agents. 6,6.3 In the event any provisions oft is Agreement shall be held to bei in ane and t .enforceable, the remaining provi - ions shall tm va.I d . p.ct bindle upon the parties, One.9).- pore raver, by ,either party, qf aqy provision} pr , condition or covxaqs iaJl not 11Q col?trued by the other party as Fa waiver o f'a su e uer 'breach of the same by the other party. 6..6,4 The ENGiNak 'has not been retained or co pen- .. sated, to provlc { i h and construction review services relating to the Contractor's safety pr'ecautior . or to means, methods, techniques, sequences, or procedures required for the Contractor to perform his work but not relating to the final or completed structure; omitted services include but are not limited to shoring, scaffolding, underpinning, temporary rtbmrt of excavations and luny erection method and temporary braking, 6.6.5 The ENGINEER intends to render his services under. this Agree e it in accordance with rieraity accepted rto cs4. sfonal practices for the intended eh Tithe Project and makes n wairaty either express or implied. 6,6,.6 Any -Opinion oft e Construction Cost prepared, by the ENGINEER represents his judgment ag a design professional and is supplied for the general guidance of the OWNER, Since the ENGINEER has no control. over the cost of labor and material, or over competitive bidding or market conditions, the ENGINEER does not guarantee the accuracy of such Opinions as compared to Contractor bids or actual cost to the OWNER. Page 116 of 203 Paco f 13 r'r Article 7. SPECIAL PROVISIONS 7.1 Insurance and Indemnity 7.1,1 Engineer's Tnsurance—The ENGINEBR shall acquire and maintain statutory workmen' s compensation insurance coverage, employer's liability, comprehensive general liability insurance coverage and professional liability insurance coverage, The limits and deductible applicable to both comprehensive general liability and pIrofessional liability shall be established under a separate agreement between the parties. 7. 1.2 ontrctor's Insurance—Prior to the commencement of the work, the OWNER shall require the Contractor and any contractors to submit evidence that he (they) have obtained for theperiod of the Construction Contract and period the guarantee period comprehensive general liability insurance coverage in l ding completed operations coverage). This coverage shallSub- provide bodily injury and ropertt damage arising directly or indirectly out o or in connection with,the performance fax p �xnauco of the work under the Construction Contract, and have a limit of not less than 000 } Q J o for all damages arising bodilyinjury,sicknessdeath000 out of or ofone person and an aggregate of , 0 0 , 0 damages arising opt of bodily injury, sibkness and death of two or more persons in any one occurrence. The property damage portion will provide for a limit ofnot less than _ a , O 0 3 ,_' ____for all damages arising out of injury to or destruction oi` property of others arising directly or indirectly out of or in connection with the performance of the work under the Construction Contract and inany one occurrence including explosion, collapse and underground exposures. Included in such cove ago willecontraotual coverage sufficiently broad to insure the provision of paragraph 7.1.4 "Indemnity". The comprehensive general liability insurance will include as additional named insureds: the OWNER; theENGINEER; and each of their officers, agents and employees. 7, 1.3 Builders Risk "All Risk" Insurance—Before oommence ent of the work, the OWNER will require that the Contractor and any Subcontractors submit written evidence that he (they) have Obtained for the period of the Construction o r Contract, Builders Risk All Risk"Completed Value Insurance Coverage (including earth uake and flood) upon the entire Project which is subject ofthe Construction Contract. Such insurance shall include as additional named insureds: the the and each of their officers, agents, employees and any other persons with an insurable interest as maybe designatedthe OAR, by Such insurance may have a deductible clause but not to exceed $5,000, except that the earthquake deductible may be ' accordance with generally accepted insurance practices in the locale where the coverage is issued. r 7.1.4 Indemnity—The OWNER will require that any Contractor or Subcontractors performing work in connection with Drawings and Specifications produaced under this Agreement to hold h rnnle s, indemnify and defend, the OWNER and the ENGINBER, their consultants, and each of their officers,' agents, and ernpl yees from any and all liability claims, losses or damage arising out of or alleged to arise from the Contractor's (or Subcontractor's) negligence in the performance of the work described in the Construction Contract Documents, but not including liability that may e due to the sole negligence of the OWNER, the ,BNGINBER, their consultants or their officers, agents and employees. Pale o, 1 Page 117 of 203 f 7.3 Resident Construction Review Services f 7,3.1 If requested by the OWNER or recom ended by the ENO-iNEER and approved in writing by the OWNER, the ENGINEER shall provide one or more full time Resident Project Representatives b assist the ENGINEER in order to render more extensive representation at the Project site during the Construction Phase. Such Resident Construction Re ie r Services shall be paid for byte OWNER as Additional Services as defined within this Agreement, The limits of the authority, duties and responsibilities of a Resident Project Representative shall be described before such services, begin by writt it instruments labeled Exhibit A, attached to, and made a part of this Agreement. 7.3.2 By means of the more extensive on-site observations of the work In progress, the ENGINEER will endeavor to provide further protection for the OWNER against defects and deficiencies in the Contractor's work,. but the furnishing of such services shall not include construction review of the Contractor's construction .means, methods, techniques, sequences or procedures, or of any safety precautions and programs in connection with the work, and the ENGINEER shall not be responsible for the Con- tractor's failure to carry out the work in accordance with the Construction Confraot, Poe 11 of .13 . Page 118 of 20 EXHIBIT "" This Edit is attached to and made a part of the Agreement between the OWNER, ...... and the ENGINEER,1111—.-..amg Claassen Engineering and Survving, Inc. - dated _ - - ----, 2019, for the Project known as Lot 2 Brock Third Addition. Sanitary Sewer xten ion Contract 986 LIMITATIONS OF AUTHORITY, DUTIES AND E PO NSI B I LITI E OF THE RESIDENT PROJECET REPRESENTATIVE 1. The Resident Project Representative shall act under the direct supervision of the ENGINEER, EER, shall be the E 1N ER's agent in all matters relating to on-site construction review of the Contractor's work, shall communicate only with the ENGINEER and the Contractor (or Contractors), and shall communicate with subcontractors only through the Contractor or his authorized superintendent. The OWNER shall, communicate with the Resident Project Representative only through the EN INEER 2. The resident Project Representative shall review and observe on-site construction activities of the Contractor relating to portions of the Project designed and specified by the ENGINEER as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Project Representative's duties are any review of the Contractor's safety precautions, or the means, methods, sequences, or procedures required for the Contractor to perform the work but not relating to the final ,or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retalnment of excavations and any erection methods and temporary bracing, 4. The specific duties and responsibilities of the Resident Project Representative tive are enumerated as follows: aR Review Contractor's general compliance with Project Contract Documents. b. Keep records of water main testing results, c. Prepare monthly pay estimates for work performed by the Contractor, d. Closeout the Project with the Itr and the Contractor. Page 12 of 13 Page 119 of 20 This Agreement executed the day and year wrItten at the beginning of the Agreement. OWNER: _BY; -- Quentin Hart, MAyot. of WateUop ATTEST BY: Kelley Fetcher, City Clofk ENGINEER: lAiayne__Ciaassen, En neem Inc . By it, 4, William J. Cssen, President ATT mise DeLeon, P .13 _of 3 Page 120 of 203 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with MMS Consultants, Inc., of Iowa City, Iowa, in an amount not to exceed $5,500, in conjunction with the Section 404 Wetland Permit for the Con- Tro l site, and authorize the Mayor to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department A ngin ce rmn. Clerk Office ATTACHMENTS: Description Wet Permit 1 1 ro:. o a1 SUBJECT: Submitted by: Recommended Action: Expenditure Required: Source of Funds: Reviewer K ftrisof.y Ja T le Even, 1.. (.,,Ann Action pprovc A pip.: owed. Type Backup ria_ Date 8/28/201( 12:2 P M Resolution approving a Professional Services Agreement with MMS Consultants, Inc., of Iowa City, Iowa, in an amount not to exceed $5,500, in conjunction with the Section 404 Wetland Permit for the Con- Tro l site, and authorize the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer $5,500.00 TIFF Page 121 of 203 MMS Consultants, Inc. Experts in Planning and Development Since1975 August 27, 2019 Jamie Knutson City Engineer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 1917 S. Gilbert Street Iowa City, Iowa 52240 319351.8282 mmsconsultantsnet mms@rnrnsconsuitantsnet Re: Proposal for Services for Section 404 Permit Application - Con-Trol Site Dear Mr. Knutson, MMS Consultants Inc. is pleased to present the following proposal for services associated with the Section 404 permit application process for impacts to wetlands located adjacent to Martin Luther King Drive, in Sec20-T89N-R12W, Black Hawk County, Iowa. This application is in response to the letter issued from the United States Army Corps of Engineers date August 14th, 2019, Corps action ID # CEMIT-OD-P-2019- 926. This roposal is based on the following assumptions and anticipated scope of services: A. Department of the Army Section 404 Permit Application The following scope of services is to be outlined in the attached exhibit. 1 rovided for Wetlands B, C, and D as . Response to Corps request for information as outlined in their ietter dated August 14th 2019 (as it relates to CEMVR-OD-P-2019-926) 2. Joint Application Permit 3. Alternatives Analysis B. Items Not Included in This Proposal 1. This work does not include any services for Wetland A or services associated with Corps action ID # CEMVR-RD-353690-1. 2. This work does not include any permittee responsible mitigation designs or proposals, or wetland delineation services. It is assumed that any require mitigation will be handled using a wetland bank. If services related to permittee responsible mitigation and wetlan • delineation are required, MMS Consultants, Inc. will provide a cost estimate if requested. 1 Page 122 of 203 2 v c c c .50 MMS Consultants, Inc. Experts in Planning and Development Since1975 C. Compensation 1917 S. Gilbert Street Iowa City Iowa 52240 31931.8282 mmsconsultantsnet n ms@mmsconstiltants.net 1. MMS Consultants, Inc. agrees to provide all labor, equipment and materials necessary to provide the services outlined in Item A above for the following amounts: item Description Estimated Cost Fee Type__ 404 Permit Application $4,50045,500 Hourly 2. Statements will be submitted monthly for services performed and are due upon receipt. Service charges of 1.5% per month (18% annual rate) will be assessed unpaid balances aged over 30 days. The minimum charge is $3.00. We appreciate the opportunity to offer this proposal for your consideration and trust t at the information presented herein is sufficient for your needs. If you have any questions or require any additional information, please contact us accordingly. Respectfully submitted, //1, Scott B. Pottorff, P.E. Project Manager MMS Consultants Inc. PROPOSAL ACCEPTANCE: Accepted By Lee Swank Wetland Scientist MMS Consultants Inc. Title Date Page 123 of 203 101' !�1�v'�YIoV'��;��IIUG9v'lil'id� ,V GI. „YI IIS I;'I''r,��l,�r;" "d lilvN,u I 4 �,q�rV'1�16�!ul 111111111'1111Fa 11 ai'l' ' 1V;��,N�ttiv4 i8'!VI�W a r� YNIV,N';iVIMII�,tlVi1�o lr")%) ,1 II ilii I� I��iq �I I slim vi.. IN IIM,,, I�I41ul�oi Yvl^rll' � yNlhripul 7up uuml Ili�)uipll 11 ullll, II . e uuuuuuuuuu)) mpVipuu IIIII�.+." )IIIIII,I,I, ii',II + o mum � I�+Piiulllll 'r �,�uQVl���iiiii,tllllllllll�ll Ij�u vi uumr°I uuu t ,uu ' i m INvllp�ui � mliuillll NJ'.. i1�' lilwil'I VIYh I. 'NP,�'I Page 124 of 203 CITY OF WATERLOO Council Communication Resolution approving a Hold Harmless Agreement with Professional Lawn Care, LLC, of Waterloo, Iowa, for property located north of 3488 Wagner Road, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/27/2019 REVIEWERS: Department P ian n.ing & Clerk Office ice ATTACHMENTS: Description Agreement ent SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Legal Descriptions: Reviewer Schroeder, . .ric Even, 1.(.,'Ann Action .A pprovc A pip.: owed. Type Backup ria_ Date 8/2'8/2.019 Q :53 AM: 8/28/201( ,,,,, :5/1 „ AM Resolution approving a Hold Harmless Agreement with Professional Lawn Care, LLC, of Waterloo, Iowa, for property located north of 3488 Wagner Road, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approval The City entered into a development agreement with Professional Lawn Care to convey the properties described in Exhibit "A" of the Hold Harmless Agreement for the construction of three new light industrial buildings along Wagner Road. The properties are subject to a lien of judgement against the City in favor of Daniel James Nickey and Andrew James Nickey. The City and Professional Lawn Care wish to enter into this agreement to clear title of the properties, which is in the best interest of the community. Under this agreement the City will indemnify Professional Lawn Care and to hold it harmless. None N/A Economic Development and Legal N/A Lots 3 & 4, Wagner Road Subdivision, City of Waterloo, Black Hawk County, Iowa. Page 125 of 203 Page 126 of 203 HOLD HARMLESS AGREEMENT This Hold Harmless Agreement (the "Agreement") is entered into between the City of Waterloo, Iowa (the "City") and Professional Lawn Care, LLC (the "Company") as of August 2019. RECITALS A. Company has entered an agreement with City for the purchase of real property as described on Exhibit " " attached hereto (the "Property"). The Property is subject to a lien of judgment against City of Waterloo, Iowa in favor of Daniel James Nickey and Andrew Janes Nickey, Case No. SCSC171773, in the original amount of $4,902.00 (the "Lien"), which the City has appealed. B. The parties desire to enter this Agreement to induce Company to complete its proposed purchase of the Property. The City believes that Company's further improvement and use of the Property is in the best interests of the public. AGREEMENT NOW, THEREFORE, in consideration of the premises and other good and valuable consideration, the receipt and sufficiency of which is acknowledged, the parties agree as follows: 1. City agrees to indemnify Company and to hold it harness from and against any and all claims, demands, judgments, costs, or expenses (including reasonable attorney's fees) arising out of or in any way connected with the Lien. Based on the City's promise, Company agrees that it will not consider the Lien to be an impediment to closing on the proposed purchase of the Property. 2. This Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and assigns. 3. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one instrument. IN WITH S S WHEREOF, the parties have executed this Hold Harmless Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Attest: Kelley Felchle, City Clerk PROFESSIONAL LAWN CARE, LLC By: Title: Page 127 of 203 EXHIBIT "A" Lots 3 and 4, Wagner Road Subdivision, City of Waterloo, Black Hawk County, Iowa. Page 128 of 203 CITY OF WATERLOO Council Communication Resolution approving and accepting a donated P ermanent Easement Agreement with IP E1031 REV279, LLC, to allow for the construction and future maintenance of a storm sewer located at 1246 Martin Road, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department P tanning & Clerk Office tanning & Zoning laming ' ming •P 'brining & C tin r<:: P tanning & : Jeri iri �:. Office Reviewer Action Date Schroeder, A. �, Schroeder, ric Approve 8/28/' 01,,,,,, 10:22 A M veer , .1..deA.�i: . ...ejecte�: 8/28/2019 ,,- 11:17 AM Even, :..,eA.�i�� � Rejected. 8/28/2019 ,,,- 11:18 AMS Schroeder, ..�' mr°mc:; R e Approved.. vec:. /2 /29 ,,,,,,, 11:41 A M�. cmJ�r roe ,er, Al me Approved 8/2 s/2, 19 -- 11:41 Even, i::.A e.A ��r .�r .. ej ecce `_' _ „ 2:1� �: M: S chroe ' er, Arie A,pprove 8/28/2 0 12:31 Even, 1:.,cAsir.n.ip.rove 8/28/2: 1 12:34- P M ATTACHMENTS: Description :;ase. writ 1... oc , lents ::,xhib t A Easelent P la al . ..c, SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Type Cover c,o Cover .M. Resolution approving and accepting a donated P ermanent Easement Agreement with IP E1031 REV279, LLC, to allow for the construction and future maintenance of a storm sewer located at 1246 Martin Road, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted herewith is a request by the City of Waterloo to accept a certain permanent easement agreement with IP E1031 REV279, LLC (Cardinal Construction) to allow for the construction and future maintenance of a new storm sewer located at 1246 Martin Road. The City is working on storm water improvements in this area to make drainage conditions suitable for existing and future development. The new storm sewer will drain water into Black Hawk Creek to the northwest of 1246 Martin Road. The city offered compensation for the easement, but the property owner is donating the easement. Page 129 of 203 S ource of Funds : N/A Policy Issue: Infrastructure Alternative: N/A Background Information: N/A Legal Descriptions: Plat of Easement Permanent Storm S ewer Easement Parcel "C", SE 1/4, Sec. 32, T89N, 13W 5th PM City of Waterloo, Black Hawk County, Iowa Easement Description: A Permanent Storm S ewer Easement under, across, and upon that portion of Parcel "C" of the Southeast Quarter of Section 32, Township 89 North, Range 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Beginning at the northeast comer of said Parcel "C"; thence South O1°34'26" East 48.27 feet along an east line of Parcel "C" to the northwesterly line of Martin Road; thence North 59°48'04" West 43.88 feet to the northwesterly line of Parcel "C"; thence North 54°25'37" East 45.00 feet along the northwesterly line of Parcel " C " to the point of beginning containing 900 square feet. Page 130 of 203 Prepared by Tim Andra, 715 Mulberry Street, WaterlooSIA Q7O4. Phone 319 291-4366 Return to pr par r after recording. ESEM NT AGREEMENT This Easement Agreement (the "Agreement") is entered into as of 2019, by and between IP 1 o31 REV279, LLC. ("Grantor"), and the City of waterloo, Iowa ("Grantee"). 1. Grant of Permanent Easement. In consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration in the amount of $477.00, the receipt and sufficiency of which is hereby acknowledged, Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, a permanent easement (the "Easement") in, to, upon, over, across, and beneath the real estate (the "Premises") legally described as set forth on Exhibit "A" attached hereto and by this reference made a part hereof. 2. Purpose,. The Premises is intended for use by Grantee, its employees, contractors and agents, to construct, inspect, maintain, repair, operate and remove certain drainage and utility improvements (the "Improvements"). It is the intention of the parties that Grantee shall assume all responsibility for the construction, maintenance and operation of the Improvements made to the Premises, and that Grantor shall have no liability relating to the Easement or the Improvements except as may arise from the Grantor's own negligent acts or omissions or willful misconduct. 3. Grantor Duties and Privileges. Grantor shall deliver possession of the Easement Premises to Grantee, "as is, where is", without any representation or warranty as to the condition of same. Grantor shall have no duty to prepare the Easement Premises in any way for Grantee's use. Following transfer of possession of the Easement Premiss, Grantor shall have no further duty or obligation with respect to the Easement Premises, except as set forth herein. Grantor may mow grasses and vegetation growing in the Premises, but may not conduct other activities upon the Premises without the prior written consent of Grantee. 4. Miscellaneous Provision. This Agreement shall run with the land and is binding upon and shall inure to the benefit of the parties and their respective successors and assigns. References in the singular number include the plural, and viceversa. This Agreement is the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior understandings or agreements relating to the subject matter hereof, whether oral or Witten, and this Agreement may not be modified except by the mutual written agreement of both parties. Page 131 of 203 IN WITNESS WHEREOF the parties have executed this Easement Agreement by their duly authorized ler resentatives as of the date first set forth above. on Mixdor By: Its: STATE OF ) ) ss. COUNTY) Acknowledgei before me on CITY OF WATERLOO, IOWA By: Quentin Hait, Mayor Attest: Kelley Felehle, City Clerk 2019, by authorized representative for WEI 031 REV279, LLE. DEBRA MATTIX COMMISSION NO. 770249 MY COMIAISS1ON EXPMES STATE OF IOWA ) ss. BLACK ITAWK COUNTY ) Notary Pu • lie Acknowledged before me on , 2019, by Quentin Hart and Kelley Felehle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 2 as an Page 132 of 203 PROJECT: F.Y. 2020 Cardinal, Donald, Linbud, Martin Drainage Improvements Contract #988 PARCEL: 8913-32-426-004 OWNER: Jon Mixdorf OFFER TO DONATE FORM As owner(s) of real estate needed for the above -referenced project and parcel, and aclulowledging the fact that we are entitled to just compensation for the subject property interests, nevertheless, we desire to donate the storm sewer easement. We hereby waive such compensation rights and will promptly execute the necessary documents for the City of Waterloo, Iowa. This donation to the City of Waterloo, Iowa, is made knowingly, voluntarily, and not under coercion or threat of any nature by the City of Waterloo or its agents. Before signing this form, we have had the opportunio) to consult with our own legal and tax advisors. References in the singular number include the plural, and vice versa. Date STATE OF IOWA) ) ss. BLACK HAWK COUNTY ) Acknowledged before me on Jon Mixdor CEO Cardinal CAstruction Represe tative of IPEI 031 REV279, LLC Notary Pus lic DEBRA MATTIX COMMISSION NO. 770249 MY 00 MiSS:104 EXPIRES , 2019, by,..jc5/1 uh Page 133 of 203 Location Descriptio Index Legend Parcel "C", SEIM, Sec. 32, T89N, R13W 5th PM City of Waterloo, Iowa Requestor: Jamie Knutson, City of Waterloo Proprietor: IPE1031 REV279, LLC Surveyor: William W. Castle Surveyor Company: City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, IA 50703 Return To: 715 Mulberry St, Waterloo, IA 50703 291-4312 Plat of Easement Permanent Storm Sewer Easement Parcel "C", SE 1/4, Sec. 32, T89N, 13W 5th PM City of Waterloo, Black Hawk County, Iowa E 1/4 Corner Sc, 32, TS9N, R13W Unplatted SE 114 Sec, 32, T89N, RI3VI Owner: City of Waterloo Unplatted SW 114 op Sec. 33, T89N, RI3W tR, Owner: City of Waterloo -d" (43.88) (N 59°48'04" W) Parcel "C" SE 114 Sec. 32, T89N, RI3W File # 2018-16601 Owner: IPE1031 REV279, LLC POB 48.27' c S 013426" E Unplatted SW 114 Sec. 33, T89N, RI3W Easement Description: A Permanent Storm Sewer Easement under, across, and upon that portion of Parcel "0" of the Southeast Quarter of Section 32, Township 89 North, Range 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Beginning at the northeast corner of said Parcel "0"; thence South 01°34126" East 48.27 feet along an east line of Parcel '0' to the northwesterly line of Martin Road; thence North 594804" West 43.88 feet to the northwesterly line of Parcel "C"; thence North 542537" East 45.00 feet along the northwesterly line of Parcel "C" to the point of beginning containing 900 square feet. Survey Notes: 1. The Bearings shown on this survey are derived from GPS observations using the Iowa State Plane Coordinate System, North Zone, NAD 83 (2011). 2. All dimensions are in US Survey feet and decimals thereof. 3. Easement area: 900 SF 4. 0 - Per survey File 92018 16601 - sq uvid, ,-, , I hereby certify that this surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the , ate of 0138. William W. Castle, PLS License Number 19715 My License Renewal Date is December 3 Pages or sheets covered by this seal : Date , 2019. w City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Plat Legend: • Found Monument o Set 5/8" x 24" Rebar w/Blue Ca,p "Iowa - 19715" Cut "X" in concrete, found or set 123.45' (12345') Record Measurement Field Measurement Drawn By: =NC Scale: Field Work Date: 4-9-2019 Date Drawn: 8-7-2019 0 30 60 Scale: 1 inch 60 feet Sheet No. 1 of 1 CITY OF WATERLOO Council Communication Resolution approving and accepting a donated Permanent Easement Agreement with Steelsmith Properties, LLC, to allow for the construction and future maintenance of a storm sewer located at 1040 Alabar Avenue, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/27/2019 REVIEWERS: Department Reviewer Action Date r° . ling Schroeder, A r ie rove 8/ 1 ' 8/ 01 1� ( :2,3 . �M P amr� mrm mmrm � &,, Clerk Office ven, .1..deArtn.. ...ejected 8/28/2019 ,,- 11:37 AM P a mmmrg & Zoning m v�r, r e .yn Rejected.8/28/2019 ,- :38 A tanning ' ming Sc, armro e der Amr°:m c A.pproved. . omr mr ,. c� . _i. oc� , m, A i mcg �r�' �;�:mrm m�:mmrm � � ,� ....Joni:rig m � � � -� �� m � � �� �::m: vc,�c.�. �. � ,� ,,,,,,, a :� � o � � �`,� � c.. 11:40 .A.M. Clerk Office Even, i.... eAn..... Rejected _ /2,8/2 : 19 „ 12:10 P M: m .. P �. rmning & ' nmi:ai g Schroe 'ler, Arie Approve 1 8/28/2 1 2:31 P M: Clerk Office i �vcn, 1..,eAmirm.n�.. .Approve 1 8/28/2. r 1� 2,:34„ P M ATTACHMENTS: Description Ease. lent .Agreement ▪ Easement rnent i t of Sumrvc y SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Type Cover c,o Cover .M. Resolution approving and accepting a donated Permanent Easement Agreement with Steelsmith Properties, LLC, to allow for the construction and future maintenance of a storm sewer located at 1040 Alabar Avenue, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted herewith is a request by the City of Waterloo to accept a certain permanent easement agreement with Steelsmith Properties, LLC to allow for the construction and future maintenance of a new storm sewer next to 1040 Alabar Avenue. The City is targeting this area for storm water improvements and construction of this new storm sewer line will improve drainage conditions as the owner of 1040 Alabar Avenue plans to connect their water detention area into the new storm sewer, and past heavy rainfalls have caused that d etentio n pond to overflow. Connecting to the storm sewer will mitigate this problem. The city is not offering compensation for this easement as construction of the new storm sewer will allow the owner correct water detention issues and Page 135 of 203 any impacts those issues have to their own or other surrounding properties. S ource of Funds : N/A Policy Issue: Infrastructure Alternative: N/A Background Information: N/A Legal Descriptions: Plat of E as ement Permanent Storm Sewer System Easement Unplatted Southeast Quarter, Sec. 21, T 89N, R 13 W, City of Waterloo, Black Hawk County, Iowa Easement Description: A Permanent 20 foot wide Storm Sewer Easement across, under, across, and upon that part of the Southeast Quarter, Section 21, Township 89 north, Range 13 West of the 5th Principal Merdian, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Commencing at the southwest comer of the Southeast Quarter of Section 21, Township 89 North, Range 13 West of the 5th PM; thence North 00°46'36" West 30.06 feet along the west line of said Southeast Quarter (said west line also being the east line of Linbud Lane and the west line of Blakewoods Place Condominium) to the northwest comer of Blakewoods Place Condominimum and the point of begining of this description; thence North 00°46'32" West 258.55 feet along the said east line of Linbud Lane to its intersection with the south line of Alab ar Avenue; thence easterly along the south line of Alabar Avenue on a 268.73 foot radius curve concave to the north a distance of 20.31 feet, said curve having a long chord of 20.31 feet bearing South 80°41'09" East; thence South 00°46'32" East 254.49 feet parallel with and 20 feet normally distant from the said east line of Linbud Lane to the north line of Blakewoods Place Condominium; thence South 87°47'30" West 20.01 feet, along the north line of Blakewoods P lac e Condominium to the point of beginning containing 5,128 square feet. The west line of Blakewoods Place Condominium is assumed to bear North 00°49'36" West for the purpose of this description. Page 136 of 203 Prepared by Tim A . rat 715 Mulberry Street, Waterloo, IA 50704. Phone (319) 291-4366 Return to preparer after recording. EASEMENT AGREEMENT This Easement Agreement (the "Agreement") is entered into as of 2019, by and between Steelsmith Properties LLC ("Grantor"), and the City of Waterloo, Iowa ("Urantee"). 1. Grant of Permanent Easement. In consideration of the mutual promises and covenants contained herein, Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, a permanent easement (the "Easement") in, to, upon, over, across, and beneath the real estate (the "Premises") legally described as set forth on Exhibit "A-1" and "A- 2" attached hereto and by this reference made a part hereof. 2. Purpose. The Premises is intended for use by Grantee, its employees, contractors and agents, to construct, inspect, maintain, repair, operate and remove certain storm sewer improvements (the "Improvements"). It is the intention of the parties that Grantee shall assume all responsibility for the construction, maintenance and operation of the Improements made to the Premises, and that Grantor shall have no liability relating to the Easement or the Improvements except as may arise from the Grantor' s own negligent acts or omissions or willful misconduct. 3. Grantor reties and Privileges. Grantor shall deliver possession of the Easement Premises to Grantee, "as is, where is", without any representation or warranty as to the condition of same. Grantor shall have no duty to prepare the Easement Premises in any way for Grantee's use. Following transfer of possession of the Easement Premises, Grantor shall have no further duty or obligation with respect to the Easement Premises, except as set forth herein. Grantor may snow grasses andvegetation growing in the Premises, but may not conduct other activities upon the Premises without the prior written consent of Grantee. 4. Miscellaneous Provisions. This Agreement shall run with the land and is binding upon and shall inure to the benefit of the parties and their respective successors and assigns. References in the singular number include the plural, and vice versa. This Agreement is the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior understandings or agreements relating to the subject matter hereof, whether oral or written, and this Agreement may not be modified except by the mutual written agreement of both parties. Page 137 of 203 PROJECT: F.Y. 2020 Cardinal, Donald, Linbud, Martin Drainage Improvements Contract #988 PROPRIETOR: Steelsmith Properties LLC OWNER: Gregory L. Steels'. ith OFFER TO DONATE FO As owner(s) of real estate needed for the above -referenced project and parcel, and acknowledging the fact that we are entitled to just compensation for the subject property interests, nevertheless, we desire to donate the storm sewer easement. We hereby waive such compensation rights and will promptly execute the necessary documents for the City of Waterloo, Iowa, This donation to the City of Waterloo, Iowa, is made knowingly, voluntarily, and not under coercion or threat of any nature by the City of Waterloo or its agents. Before signing this form, we have had the oppo, tun ny to consult 'with our own legal and tax advisors. References in the singular number include the plural, and vice versa. STATE OF IOWA) ss. LACK HAWK COUNTY ) Acknowledged before me on , 2019, hy and JASMINE CRIPPS Commission Number 763184 My Commission Expires May 24, 2022 Page 138 of 203 WITNESS EREOF, the parties have executed this Easement Agreement by their duly authorized representatives as of the date first set forth above. STATE OF ) ss. COUNTY) Acknowledged before me on 'LAIC\ c7 authorize* representative for Steelsmith Properties STATE OF IOWA JASMINE CRIPPS Commission Number 763184 My Commission Expires May 24, 2022 ) ss. BLACK HAWK COUNTY ) Acknowledged before me on CITY OF WATE 00, IOWA By: Quentin Hart, Mayor Attest: Kelley Fe chle, Ci 2019, by (!: LLC. Clerk 2019, ly Quentin Hart and Kelley Felchle as Mayor .nd City Clerk, respectively, o the City of Waterloo, Iowa. Notary Public 2 as an Page 139 of 203 Index Legend Location Description: Unplafted SE 114, Sec. 21, T89N, R Black Hawk County City of Waterloo, Iowa Requestor: ie Knutson, City of Waterloo Proprietor: Steelsmith Properties, LLC Surveyor: William W. Castle Surveyor Company: City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, IA 50703 Return To: 715 Mulberry St, Waterloo, IA 50703 291-4312 Plat of Easement Permanent Storm Sewer System Easement Unplatted Southeast Quarter, Sec, 21, T89N, R13W, City of Waterloo, Black Hawk County, Iowa Easement Descri tion: A Permanent 20 foot wide Storm Sewer Easement across, under, across, and upon that part of the Southeast Quarter, Section 21, Township 89 north, Range 13 West of the 5th Principal Merdian, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Commencing at the southwest corner of the Southeast Quarter of Section 21, Township 89 North, Range 13 West of the 5th PM; thence North 00°4636" West 30.06 feet along the west line of said Southeast Quarter (said west line also being the east line of Linbud Lane and the west line of Blakewoods Place Condominium) to the northwest corner of Blakewoods Place Condominimum and the point of begining of this description; thence North 00°46'32" West 258.55 feet along the said east line of Linbud Lane to its intersection with the south line of Alabar Avenue; thence easterly along the south line of Alabar Avenue on a 268.73 foot radius curve concave to the north a distance of 20.31 feet, said curve having a long chord of 20.31 feet bearing South 8041'09" East; thence South 0046'32" East 254.49 feet parallel with and 20 feet normally distant from the said east line of Linbud Lane to the north line of Blakewoods Place Condominium; thence South 87'47730" West 20.01 feet, along the north line of Blakewoods Place Condominium to the point of beginning containing 5,128 square feet. The west line of Blakewoods Place Condominium is assumed to bear North 00°49'36" West for the purpose of this description. Surve Notes: 1. The Bearings shown on this survey are derived from GPS observations using the Iowa State Plane Coordinate System, North Zone, NAD 83 (2011). 2. All dimensions are in US Survey feet and decimals thereof. 3. Easement area: 8,386 SF 4, H - Per survey Misc. Book 300, Page 321; C - Per survey File #2003 07006 Plat Legend: • Found Monument O Set 516' x 24" Reber w/Blue Cap "Iowa 19715" Cut "X'' in Concrete, found or set 50 100 123,45Record Measurement (123.45') Field Measurement Sca)e: 1 n& 10 feet City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Drawn By: WWC Scale: Field Work Date: 8-16-2018 Date Drawn: 7-10-19 Sheet No. 1 of 2 Pe 140of20 i 1 „ ic,, II . 1 1AM 1 971 b ' 47, I hereby certify that this surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws oft e State of owa. William W. Castle, PLS Date License Number 19715 my License Renewal Date is December 31, 2019. Pages or sheets covered by this seal : 11 2 e't f -- Plat Legend: • Found Monument O Set 516' x 24" Reber w/Blue Cap "Iowa 19715" Cut "X'' in Concrete, found or set 50 100 123,45Record Measurement (123.45') Field Measurement Sca)e: 1 n& 10 feet City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Drawn By: WWC Scale: Field Work Date: 8-16-2018 Date Drawn: 7-10-19 Sheet No. 1 of 2 Pe 140of20 Plat of Easement Permanent Storm Sewer System Easement Unplatted Southeast Quarter, Sec, 21, T89N, R13WV, City of Waterloo, Black Hawk County, Iowa Fd.1" 1 Open Pipe Set mag nail in HMA pavement 61.73' (61.73') (N 00°46'32" W) Aiabat' Ave w Fd. (2) #4 rebars #/damaged yellow cap. Used west monument for line POB — T 30.06.c (30.06') (N 00°40'36" VV) 0 0 111111 CO ▪ POB 03 0. 2 (419.05' N 00449'36" W) Fd. #4 rebar w/cut cap Set mag nail iR HMA pavement Radius: 288.73' (267.73') Arc: (140.64) 4: (29`59'06") Chard: 138.84 (139.04') Chord Bearing: (N 86°29'15" E) Fd. #4 rebar w/out cap 16.56' (16.68') (N 74°26'46" 6) 38.00' (38.00') )N 70°25'46" E) Radius: 268.73' (267.73') Arc: (20.31') A: (4°19'56") Chord: (20.31') Chord Bearing: (S 80°41'09" E) Alabar Plaza File 5 2014-23104 Unplatted SE 114 21-89-13 (20.01' S 87°47'30" W) 340.8' (348.10' S 87°47'00" 64) Fd. #4 rebar wfyellow cap "Iowa - 8033" (29.99') (419.55' 5 00°49'36" E) Point of Commencement SW corner SE 114 Sec. 21, T89N, R13W Fd. rebar wlbent top & no ID cap under pavement. To be reset after construction. Blakewoods Place Condominium 75, p Z Fd. #4rebar wlyellaw cap (30,04') "lowa - 8033" Survey Notes: 1. The Bearings shown on this survey are derived from GPS observations using the Iowa State Plane Coordinate System, North Zone, NAD 83 (2011). 2. All dimensions are in US Survey feet and decimals thereof. 3. Easement area: 8,388 SF 4. H - Per survey Mise Book 300, Page 321; C - Per survey File #2003 07006 File # 2003-07006 Fd. #4 rebar w/out cap (541.47' N O°24'08" WV) Fd. 1" Pinched Pipe 344,01' " 345.11' c (343.99' N 89°20'33" E) - �""'. - Sager Avenue 60' Public ROW Plat Legend: • Found Monument 0 Set 518" x 24" Rebar w/Blue Cap "Iowa - 19715" ® cut "X' in concrete, found or set 123,45' (123.45') Record Measurement Field Measurement Fd. 1-1/2" open pipe z :6 a 0 50 100 Scale: 1 inch = 100 feet City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4312 Fax: (319) 291.4252 Drawn By: VVWC Scale: Field Work Date: 8-16-2018 Date Drawn: 7-10-19 Imimowpmmw Sheet No. 2 of 2 Page 141 of 913 CITY OF WATERLOO Council Communication Resolution approving an Encroachment Agreement with Christopher P. and Kimberly S. Huff, to allow for the construction of a 784 square foot attached garage addition to encroach into a platted 12 foot drainage and utility easement, 8 foot utility easement and 65 foot drainage easement, located at 429 Farrington Road, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Planning " ning Clerk Office Reviewer chroeder, Even, ATTACHMENTS: Description Ld rncroacF r /g)ree r mr r t v v CI Request In for ion C e l l i ni-y 1..,ink SUBJECT: Submitted by: Recommended Action: Summary Statement: Action A pip.: owed. Appr(ved Type Cover :..__.. Cover Cover Cover Mc ,i.o Date 8/2 8/20 19 ,,,,,, 10:5 8 AM /28/2019 ,,,,, 12:20 I M Resolution approving an Encroachment Agreement with Christopher P. and Kimberly S. Huff, to allow for the construction of a 784 square foot attached garage addition to encroach into a platted 12 foot drainage and utility easement, 8 foot utility easement and 65 foot drainage easement, located at 429 Farrington Road, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approval In the past, encroachment agreements the City has entered into have included provisions that allow the City to give a notice of termination of the agreement if the right-of-way or utility easement(s) are needed for any future public purposes, and requiring that the city have no liability for any damage that may occur. The property owner is requesting approval of the encroachment agreement to build a new attached garage addition onto the south side of their house. There is a CenturyLink communications line that traverses east and west and would be under the new garage. The owner has received an e-mail from CenturyLink noting they are acceptable of the new addition, but specifying that the communications line is put into conduit as described in the encroachment agreement. There is also an added condition that two more conduits are installed to allow for the extension of future utilities. Page 142 of 203 Expenditure Required: Source of Funds: Policy Issue: Background Information: Legal Descriptions: The Planning and Zoning Commission recommended approval for the Encroachment Agreement at their regular meeting on February 5, 2019 None N/A Easement encroachment N/A Westbourne Terrace Fourth Addition, Lot 31, and Parcel "I" according to Plat of Survey filed November 28, 2018 as Doc. No. 2019-8343, City of Waterloo, Black Hawk County, Iowa Page 143 of 203 Prepared by and Return To: Tim Andera, 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ENCROACHMENT AGREEMENT THIS ENCROACHMENT AGREEMENT is entered into by and between Christopher P. Huff and Kimberly S. Huff (hereinafter "Owners"), and the City of Waterloo, Iowa (hereinafter "City") this day of , 2019. WHEREAS, Owners are the owner of real estate commonly known as 429 Farrington Road, Waterloo, Iowa 50701 and legally described as Westbourne Terrace Fourth Addition, Lot 31, and Parcel "I" according to Plat of Survey filed November 28, 2018 as Doc. No. 2019-8343, City of Waterloo, Black Hawk County, Iowa, (hereinafter "Owner's Property"); and WHEREAS, Owners is proposing to construct a 28'x 28' (784 SF) attached garage addition to their existing attached garage (hereinafter the "Encroachment") that will encroach into a platted 12' drainage and utility easement, platted 8' utility easement and platted 65' drainage easement (hereinafter "Easements"); and WHEREAS, for the benefit of the Owner's Property and its owner(s), Owners are requesting to allow the Encroachment within a portion of said Easements as shown in attached Exhibit "A" (hereinafter the "Encroachment Area"); and WHEREAS, there is an existing CenturyLink communications line (hereinafter the "Utilities") within Easements area and proposed garage addition will extend over said Utilities; and WHEREAS, the City is willing to allow the Encroachment to encroach into said Easements as described above, subject to the terms and conditions set forth herein. THEREFORE IT IS HEREBY AGREED by and between the parties as follows: 1. Owners hereby recognize and reaffirm the existence of the Easements. 2. The City grants Owners the right to place and maintain the Encroachment in and upon the Encroachment Area of said Easements, subject to the rights of the City and/or any agency to which the City has granted a utility franchise or right-of-way License Agreement to and for access over, under and upon said Easements, expressly recognizing and acknowledging that any damage that occurs to the Encroachment will be the sole risk and expense of Owners, including repair, removal or replacement expenses. 3. The term of this agreement shall be for so long as said encroachment is maintained by Owners and continues to exist, and that this agreement shall automatically terminate if said Encroachment is removed (other than for temporary removal during replacement or repair). The parties agree that this agreement is appurtenant to the Owner's Property and runs with the land. 4. Owners shall protect, defend, indemnify, and hold harmless the City and its successors and assigns, and their officers, elected officials, employees, and agents, and any agency to which the City has granted a utility franchise or right-of-way License Agreement, from and against any claim, damages, liability and expenses (including, but not limited to, reasonable attorney's fees and costs of litigation) of any type or nature whatsoever arising out of the use, maintenance or removal of said Page 144 of 203 Encroachment, including but not limited to any damage to said Encroachment. This covenant shall survive the termination of this Agreement. 5. This is the entire agreement between the parties with respect to the subject matter hereof. It may be amended only in a written instrument signed by the parties. This agreement is binding upon the parties and their respective transferees, successors, heirs and assigns. Time is of the essence in observing the terms of this agreement. 6. That Owners install and run existing Utilities within a properly sized conduit or split - duct conduit satisfactory to the owner(s) of the Utilities, and two more conduits are installed under the Encroachment for allowance of the extension of any other utilities in the future. IN WITNESS WHEREOF, the parties have executed this Encroachment Agreement by their duly authorized officers as of the date first set forth above. OWNER(S) CITY OF WATERLOO, IOWA By: By: Christopher P. Huff Quentin Hart, Mayor By: Attest: Kimberly S. Huff Kelley Felchle, City Clerk STATE OF IOWA ) COUNTY OF BLACK HAWK ) SS. This instrument was acknowledged before me on this day of 2019, by Christopher P. Huff and Kimberly S. Huff, as Owners. Notary Public STATE OF IOWA ) COUNTY OF BLACK HAWK ) SS. This instrument was acknowledged before me on this day of 2019, by Quentin Hart and Kelley Felchle as Mayor and City Clerk, respectively, of the City of Waterloo. Notary Public 2 Page 145 of 203 V i�1 V imitilo Arvid • ***1 1046 NNW PA P4 p.41 10 WOO 44'44 re 0,04 410104,4 • .444 r/0.4 41,41, • OVA Aft% Y4,44.4 —.�-.V41 P4 g -9 ; trAttiot peitio 444,4. It" AP tei *0400 4:14 Nit l MIA PI 404 Li tiV t444.4) fi 2.\ F 2 Lxi rFF 3rtt, 1 .4 63.25' - SHEET 1 OF 1 GI SET NO.4 REBARX 4' LONGvfORGE PLASTICCAP ti2321 (009RECORDED AS FILE WE 18-241 W .D G SCALE 1' = PRBC 18-241 DRAWN BY: CDR PCPLAS11C C R=RED, Y=YELLOW) ADDENDUM ':. F PARCEL s PART OF LOT 1 'PINE MEADOWS ADDF lON WATERLOO, A+ HAWK COUNTY, IOWA g e 146 of 203 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: February 5, 2019 Request for an encroachment agreement into multiple easements for the purpose of constructing a 28'x 28' (784 SF) attached garage addition to the existing attached garage into multiple easements, located at 429 Farrington Road Chris and Kim Huff, 429 Farrington Road, Waterloo, Iowa 50701. The applicant is requesting approval of an encroachment agreement to construct the addition into a 12' drainage and utility easement, 8' utility easement and 65' drainage easement. The request could have a negative impact upon the surrounding area, as approval of the encroachment could set precedence for other properties to request to have similar encroachments into utility easements. However, having the proper precautions and provisions in place within the encroachment agreement, including liability indemnity, the request would not appear to have a negative impact on the surrounding area. The encroachment agreement would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The property is served by Farrington Road, which is a Local Street and Macallan Lane, which is a Private Street. There are sidewalks located on both sides of Farrington Road. The nearest recreational trails are located along Greenhill Road, south of Rainbow Drive and the Trolley Car Trail at the intersection of Rainbow Drive and Greenhill Road. The area in question is zoned "R-1" One and Two Family Residence District, and has been zoned as since the adoption of the Zoning Ordinance in February of 1969. North — Existing low density residential development, zoned "R-1" One and Two Family Residence District. South — Vacant development ground and low density residential development, zoned "R-1" One and Two Family Residence District. East — Existing low density residential development, zoned "R-1" One and Two Family Residence District. West — Existing low density residential development, zoned "R-1" One and Two Family Residence District. The area comprises of single-family development that was constructed from the early 1980s to 2015. No buffers or additional screening is needed with this request. The proposed request could have a negative impact upon drainage in the area if the addition is constructed into the easements without methods provided for drainage and detention. However, when Pine Meadows Addition to the south was platted, the lot to the Encroachment Agreement — 429 Farrington Rd Pgo i eP of 203 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: February 5, 2019 south of 429 Farrington Road had a berm and drainage way constructed to and graded channel water to an inlet that goes into the storm sewer in Farrington Road just immediately to the west. No portion of the property is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0168F, dated July 18, 2011. . There are no nearby parks within the immediate are of the development. There is a communications line that runs within the 12' drainage/utility easement on the south part of 429 Farrington Road. The applicant's excavating contractor has noted that the communication line belongs to Century Link and it is not proposed to move the communication line, but if the line is damaged during construction, the applicant will be responsible for fixing it. Staff believes it would be beneficial to have the existing communications line placed within new conduit and two additional conduits installed under the new garage if more utilities are extended in the future. There is a 12" sanitary sewer and 18" and 27" storm sewer in Farrington Road. The Future Land Use Map designates this area as Low Density Residential, and the proposed request would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant desires to construct a new 28'x 28' (784 SF) addition to their existing attached garage, but in order to do so, they will have to encroach into existing utility and drainage easements. The applicant is proposing to acquire Parcel "1" on the plat of survey in the packet, which is the far northern portion of Lot 1 of Pine Meadows Addition to the south of their property. Pine Meadows Addition was platted in 2000 and parallel to the north property line of Lot 1 is a 65' drainage easement and 8' utility easement. Within the drainage easement a drainage channel and berm were constructed to direct storm water coming from the south to the north into a storm sewer outlet within the cul-de-sac of Farrington Road. At the Tech Review Committee, the engineering department noted that on the plat of survey it showed how the basin and berm were to be constructed for Pine Meadows Addition, however, it is not known if they were constructed as shown. The engineering department would like to have a survey of the topography of that area to see how it was actually built, which could aid in determining how the new addition could affect drainage. The consulting engineer noted that a "Knee Wall" could be built on the south side of the garage addition, which would leave the foundation partially exposed, but still have an area below the wall that is graded in a Encroachment Agreement — 429 Farrington Rd Pgde l4f83 of 203 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 5, 2019 way that still directs the water the same way as it currently flows now. The new addition extends all the way across the 12' drainage and utility easement located at 429 Farrington Road and the 8' utility easement along the north side of Lot 1 Pine Meadows Addition. The addition would extend 22' into the 65' drainage easement that is also on Lot 1 of Pine Meadows Addition, still leaving 43' where the drainage channel is located. In the past, encroachment agreements the city has entered into have included provisions that allow the city to give a notice of termination of the agreement if an easement or right-of-way is needed for any future public purposes. This particular situation is different as there is no provision that the city has the ability to provide a 60 day notice of termination of the agreement. The only way that this agreement would terminate is if the encroachment is permanently removed and not put back. There is no platting required for this request. Therefore, staff recommends that the request for an encroachment agreement located at 429 Farrington Road and the north 30' of Lot 1 Pine Meadows Addition be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area or utilities within the easement, and the applicant needs to come to an agreement with the owner of the communications line. 2. The request would not appear to negatively impact drainage in the area as the new addition would not encroach into the existing storm water basin and the area along the south side of the addition would be graded in a manner that allows water to continue to flow as it does now and flow to the inlet in the cul-de-sac of Farrington Road. 3. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. And subject to the following condition(s): 1. A signed and executed Encroachment Agreement. 2. That the existing utility is placed in a new conduit and an additional two conduits are added underneath the full length of the new garage addition to allow for the extension of any future utilities. Encroachment Agreement — 429 Farrington Rd PgDge i4ig of 203 City of Waterloo Planning, Programming and Zoning Commission February 5, 2019 I����I.�I�I�II�,hyd�l�l;�IIIIIINulpuliV,�l�llhll,�l I , I'Pllllllldll !CIT''1I�HIIIIIIIIYIYIIIY,' A i ulul I�'IN�Illllhl, �I"'� I"V"'U'Y,� III I uull�llluml I IIIIIIYI61li�tl'uuiuom u'llllllllluuuuuu "' .,, Ip Illllllllllllilll IIIIPIVuur Illllllllll�l�louluupl�uu � II ^Ililui�i ,'! V Up IfI�xANIIUgINIIIIIirPII�IVVIII! Vlli ul umllw I III IdQIVIIMIIiI��NO�lllllllll !III �illllAl IIIIIIIIIIInnInPi mr I INoV!dlllpull I''i II� xu �� rhe IIIIII�II,.�� M1INNM1Nr�il�hu� i,!,Vi I'iioul,l\;����uo111i°j' IlllCli oolloOlOgoo III ' hMlil ^IIIilnl NVIII"Y�U4�g^V�NIryI��iVlll III ''Ili!i�l sll�ll'�hl�lll ilii pn..... :�r�lllAlVryiplu��mllri� uWIWI upl„ . IIIVpIn�� IIIA II, I;n�l dlluuIOIN' 17 q,�I I IIPA III�II;I,IoI 1 12I Drainage/UtilityEasement 11'11 lu 111111 I V�hll �� ��Id�llla�°IID I��I�IIIIO!l iu,lllllllllu 111 loll I n ,ARI yy �I !IIIIIIII `` Ipu I I Y � °I'I uuuu YY�IVIh ��I� �',,�I'1i., p�� 1 ill III i, I, I I 8' Utility4Easement,� rl ��11� ,, „III 'Ni?!Iufl�V'"'II ,ILII d,l 41II'I" 65', Drainage Easement North 22' of � II"III',II��II'yes'IIIIIIlul4uiiljN''INp,I,!'° ,u��illlu II ole IIII 0V VIV! Iv,VI, I�VI.:ipnyVti'luumA "� gl�ll�q�I�,iIII�IC Ip�Iu �, lolIV huh' id iw ii?I, IIIIIIIIIIIII I,iii► toop ';ti,o��Vwllw 'it 429 Farrington Road Encroachment Agreement Chris Huff Page 150 of 203 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo Iowa 50703 (319) 291-4366 Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easernent, Vacate Sidewalk, or Encroachment Agreement sale ofCity�wneiH Property Applicant: Address: Phone No.: . General Description of Property to Vacated (Le.- alley between A St. & B St., South of C St.): Legal description of area to be conveyed, vacated, or encroached: • 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Wafer oo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee * Encroachment — One Hundred Ivollar ($100.00) Filling Fee Sale of city owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee] O Asking price (see attached Sale of Property Policy for how calculated): O Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CU ): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the uilding and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5, Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. Applicant Date Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 151 of 203 Easement Vacate — 429 Farrington gOplpvMvr o��P?�,hlYli mn'dpinlry� IV�II'i��' ,,111111 V I �II�I�IIIIIIII I � 111111�11�111111i"I ��I�iuuglu°ullgluglluuuullluqluuullulpumlq°II°0°°I uuulluuV�ljlill/(Q!lI�I�(�! iff �fdpn�lo�l4!IEt�d"v'ui mti`Ilii VI �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIpI�i�iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii��a� 429 Farrington. !� 18 �u+iVI II llllllu��� Il m i000000l00000000000000000 Looking to the south of the existing house. Looking east at the existing easement area. ,w�IIII�IN'lii 4111" f!u iNBWJi�' uu �r m`i11 � III ' }viNiOHpvmoiul ih�g i ujN� �n!oi Looking northeast toward the existing house with the area with the easements on the right side of the photograph. Page 152 of 203 Chris, You have C enturylin 's permission to proceed with the building project on your property at 429 Farrington Rd in Waterloo without need to move the existing Centurylink cable on your property. Service through this cable comes from the east, and splits to feed service both west and south from your property. It does have working service in it, so I ask that you take care to protect the cable and notify me immediately ly i the cable is damaged_ I also ask, if possible, that you protect any cable that runs through building materials or concrete with conduit or split -duct conduit to allow for a replacement path as well as protection of the cable (concrete degrades the sheath of the cable over time). Also, I need you to be aware that if the cable is damaged in the future, it may need to be replaced either through the existing path or through an alternate route as permitted by utility easement and/or road right-of-way. You a proceed with the project at your discretion without notifying me of scope or progress of the project, unless the cable is damaged_ Thanks, Jeremy Ahrens renturyiiiilk Region Operatic.mg Supenisor. Officei 319-291-9270 Cell: 319-504-7284 1010 Stratford Ave,, Waterloo, o. IA 5070i Jeremv.Ahrens1,4C enturylink.com This communication is the property of CenturyLink and may contain confidential or privileged information. Unauthorized use of this communication is strictly prohibited and may be unlawful. If you have received this communication in error, please immediately notify the sender by reply e-mail and destroy all copies of the communication and any attachments. Page 153 of 203 CITY OF WATERLOO Council Communication Resolution approving a Land Access Agreement with The Nature Conservancy, of Waterloo, Iowa, to allow temporary access across City owned p arc els in Southland Park Subdivision, to gain access to adjacent property owned by Robin Hood Enterprises, LLC, for the purpose of transporting tree removal equipment, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Planning ning Clerk Office ATTACHMENTS: Description ENC C. i....,, an dA.cc SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Reviewer chroeder, .r is m",ven, Action Approved A pp ro vc c.J. Type .g c c .1 c :�m.t 13 ac u. p Mat is . Date 8/28/ ( 19 ,,,,,, 10:57 A M: /2 8/2,0 11 9 ,,,,, 12,:2 6 1 M Resolution approving a Land Access Agreement with The Nature Conservancy, of Waterloo, Iowa, to allow temporary access across City owned parcels in Southland Park Subdivision, to gain access to adjacent property owned by Robin Hood Enterprises, LLC, for the purpose of transporting tree removal equipment, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approve document The Nature Conservancy will be performing wetland restoration of a oxbow adjacent to Prescott Creek on land owned by Robin Hood Enterprises. They will need to perform tree removal work on the property, and are proposing to access the property for purpose of tree removal activites across City owned land in Southland Park, on the north side of Shaulis Road, just west of Prescott Creek. The land is leased by Wendell Lupkes, but Mr. Lupkes has already entered into a separate agreement with The Nature Conservancy to allow the access. The agreement requires The Nature Conservancy to repair any damage, be responsible for any liability, and provide insurance that names the City of Waterloo as an additional insured. The term of the agreement shall be from date of signature to December 31, 2019. None NA Wetland Restoration Page 154 of 203 Alternative: Not approve Page 155 of 203 TheNature Conservancy Protecting nature. Preserving life." nature.org/iowa LAND ACCESS AGREEMENT Nick Longbucco Cedar River Freshwater Manager Cell (248) 807-2235 Nicholas.Longbucco@tnc.org 415 12th Avenue SE Cedar Rapids, IA 52401 This Agreement is between City of Waterloo ("Landowner"), whose address is 715 Mulberry St., Waterloo, IA 50703, and The Nature Conservancy, a non-profit corporation of the District of Columbia ("Conservancy"), 505 5th Avenue, Suite 930, Des Moines, IA 50309. RECITALS: A. The Conservancy is working with Robin Hood Enterprises LLC on a land improvement project that includes timber removal and wetland restoration on land adjacent to Prescott Creek on Parcel 8813-07-376-070. B. The Landowner owns certain lands ("Property") located within the Prescott Creek Watershed in Waterloo, Iowa. The Property includes two parcels described as: Southland Park Subdivision (Parcel 8813-07-376- 058) and Southland Park Second Subdivision (Parcel 8813-07-376-001). The Landowner is leasing this Property to Wendell Lupkes ("Lessee"), whose address is 4862 W 4th ST, Waterloo, IA 50701 C. The parties desire that Landowner grant access to the Conservancy through the Property for the purpose of transporting tree removal equipment to land near Prescott Creek owned by Robin Hood Enterprises LLC (Parcel 8813-07-376-070). In order to cooperate on the Property, the Landowner and the Conservancy agree as follows: 1. Land Access. Subject to consent of the Lessee, Landowner consents to allow the Conservancy, its employees, agents and contractors, to enter the Property to get equipment to the neighboring parcel on Prescott Creek. The Conservancy will only access the Property during dry conditions in order to minimize damage to the established hay field. The Conservancy will establish a single access path on the Property to minimize damage. The proposed access path will be along the east border of the property as seen on attached Exhibit A (the "Vicinity Map"). The Conservancy represents that it has secured permission from the Lessee to access the land. 2. Damage and Repair. If significant ruts or other damage is created by equipment access the Conservancy will smooth over these areas and reseed with an appropriate hay/pasture grass seed mix. 3. Liability and Indemnification. The Conservancy hereby assumes full responsibility for damages or injuries which may result to any person or property by reason of the negligent acts, errors or omissions of Conservancy, its officers, employees, agents and contractors, in connection with the work and/or services provided by Conservancy relating to this Agreement, and agrees to pay the Landowner for all damages caused to the Landowner's premises resulting from the negligent acts, errors or omissions of the Conservancy, its officers, employees, agents or contractors. The Conservancy represents that its activities pursuant to the provisions of this Agreement will be performed and supervised by adequately trained and qualified contractors, and the Conservancy will observe, and cause its contractors, officers, employees, sub -consultants, and others affiliated with Conservancy to observe, all applicable safety rules. The Conservancy acknowledges that it is performing the services entirely at its own risk, and agrees to indemnify, defend, and hold the City of Waterloo, its officials, officers, employees, and agents, harmless from and against any and all claims, demands, causes of action, costs, expenses, fines, fees, penalties or other liabilities of any type or nature whatsoever, including but not limited to attorney's fees and expenses, arising from or in connection with the negligent acts or omissions or willful misconduct of the Conservancy, its employees, agents and contractors (including any permitted subcontractors), on or about the premises for any purpose relating to performing the Service For purposes of this paragraph, the term "Conservancy" means and includes the Conservancy, its officers, agents, employees, and the term "Landowner" means and includes the City of Waterloo, Iowa, its Mayor, City Council members, employees, and volunteers. Page 156 of 203 TheNature Conservancy Protecting nature. Preserving life:" Nick Longbucco Cedar River Freshwater Manager Cell (248) 807-2235 Nicholas.Longbucco@tnc.org 415 12th Avenue SE Cedar Rapids, IA 52401 4. Insurance. Before commencing any work and throughout the term of this Agreement, Conservancy acknowledges that its qualified contractors must have and maintain the following insurance policies: (a) workers' compensation insurance, as and to the extent required by applicable law; (b) commercial general liability insurance written on an occurrence basis with a liability limit of at least $1,000,000 per incident and covering the activities that are the subject of this Agreement, including any related claims; (c) automobile liability insurance covering all owned and non -owned vehicles used in performing the Services, with a liability limit of at least $1,000,000 per occurrence; and (d) if a contractor is providing professional services (such as consulting, engineering, design, appraisal, or surveying services), professional liability insurance with a liability limit of at least $1,000,000. Contractor's policies must be primary insurance to any other valid and collectible insurance available to the Conservancy or Landowner with respect to any claim arising out Contractor's performance of services. Contractor must have the Conservancy and the City of Waterloo named as an additional insured on contractor's commercial liability insurance policy on a primary, non-contributory basis and, if requested, provide the Conservancy with evidence that the required coverage is in effect before any work commences or payments are made under this Agreement. The Conservancy shall provide proof of such insurance to Landowner at any time upon Landowner's request. 5. Term and Termination. The term of this Agreement shall begin on date of last signature and shall end on December 31st, 2019. 6. Contacts. The primary contact at the Conservancy will be Nick Longbucco, Cedar Basin Freshwater Manager, 505 5th Avenue, Suite 930, Des Moines, IA 50309, (248) 807-2235, Nicholas.Longbucco@tnc.org. The primary contact for the Landowner will be Aric Schroeder, 715 Mulberry Street, Waterloo, IA 50703. (319) 291-4366 aric.schroeder@waterloo-ia.org 7. No Employment Relationship. Nothing in this Agreement shall be construed to create an employer-employee relationship between the parties' respective employees, officials, agents, contractors, representatives, successors or assigns. 8. Binding Effect. This Agreement is binding on the parties and their respective successors and assigns. In witness whereof, the parties have executed this Land Access Agreement by their duly authorized representatives. City of Waterloo, Iowa The Nature Conservancy By: Quentin Hart, Mayor Attest : Date: Kelley Felchle, City Clerk By: Title : Date: Page 157 of 203 TheNature Conservancy Protecting nature. Preserving life:" Exhibit A Nick Longbucco Cedar River Freshwater Manager Cell (248) 807-2235 Nicholas.Longbucco@tnc.org 415 12th Avenue SE Cedar Rapids, IA 52401 Robinhood Prescott Creek Oxbow: Vincinity Map 1;1,up;Il;l; d:uwb m', Ntiu ally NI r I ::. 0000 i 00 111001010000000 11 1,, 11100 111111111 111111111 1111111111 60 111111111111111114 �II'II' Itk it 11111 11111 0000 0,i, I10111111, , a I''gR9gNli;;lli�)' � II II iGi�IxNi 1000 10 jIII 111111111111111111111111111 111111 1,11111111111111 IIIIIIIII pr!/ ��1�111111 �IIu�Poi1u'IIP'C IN ;�. 110 ����11 'ryVII���i iu;l�I''m VIII Ii MM x!1911 ,, 111 IWi:4u, 1111111 , 000110 �IIVIVIIu : ,: 1101 pompooppippoppoppoppoppippippopioolov MAW 1100000000100 0100 Legend ryllli I ul»IuW`'�IIII,��I ���IIIWIIw 1��401NIi�°�, Parcel i lulIPW1VI1�I 1i 0 w Ism, Rd ylvnm 1111 Vlll maul; ,/(0 r � fuw« tru" uwww�N�wl vNo � ovinrtvIJljrir r,r iW4lWIIIIIIIIVIIIIIIIIIII111I VIII W i IIW� uWm« IIYI 111111111 IMMO 11111111.1 MIME IrII�I ao I(4NVIN6�4�„96WJ�IYwIluYW6�VNVi!? » ' VI!! 561 � �IIIpI I ”' 1 11Il1 l �iWl 11? 111 oiu 111111 fll A l 1 Oxxbow Restoration Prescott Creek. n'r u�N� ulil ,j'�I 01 N00,i0,Y0,1111,I00 III„il,:, „,0, I Idlultilllg in.1 /MI MINIM�vur 7ul III II IIII. ,ili hwmIilYu111uu11 V11V1V111Io1oI19�ioII1111V11�lllloll Vd«W»��. ” r r 10111 00 NI II °M1 N�9Vw1'�I IVIi�Wf9N I�h o/19i"hl III � �I1Irl I VIIUIJ 1 � I VI9 p� . I, I ac yNM rye^^ r !idll.. v'I�m,u��dK n� 0 315 630 Feet Page 158 of 203 CITY OF WATERLOO Council Communication Resolution approving Amendment No. 1 to Asbestos Abatement Contract #AB -2019-04-8P, with Advanced Environmental Testing and Abatement of Waterloo, Iowa, originally signed on April 4, 2019, to add abatement related services at 706 W. Park Avenue, in the amount of $16,400, for a new total contract amount of $27,000, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department P ]lanni.ng8 m`m vi Pl.annnng & Z()nin "iE" an n m.ng ",'': Onin C;]1erk. Office • & Zoning P • & • Office Reviewer Schroeder, A.r.c Western.., Chris :i.s Schroeder, Amric \7estern.., C hris SC ..:.iiia. c(_'fcr, A. ric :Even, .:. , eA viri f.. ATTACHMENTS: Description R . FB -Request .for Bids -Contra CI B i . n cote 706 W. 1 + irk Ave CI 706 W. Park Ave„ S . rvey Rei CI Aerial Photo Detailed ed Report ▪ Arnende ,d. Contra t /AI 1(P 19-04-8P 8P SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Action Rejected A ppr Oved. .Approved R. ejected. .ejected.. A.pprove Approved .Approve Type 04--8P Cover ..o Cover.0 C,1over Cover er cry Cover no C over Date 8/2 8/2( 1 9 ,,,, e :4„7 AM /28/2019 ):18 A M 8/2,8/2,019,,,,,,, :2,5 AM 8/28/2,019 ,,,,,,,. : 2; A.M. m �._ 8 20 ,,,,,,, :52, AM :31 PM 8/28/2, 1 ,,,,12:33 i, , M Resolution approving Amendment No. 1 to Asbestos Abatement Contract #AB -2019-04-8P, with Advanced Environmental Testing and Abatement of Waterloo, Iowa, originally signed on April 4, 2019, to add abatement related services at 706 W. Park Avenue, in the amount of $16,400, for a new total contract amount of $27,000, and authorize the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approval The property at 706 W. Park Avenue was deeded to the city by Habitat for Humanity. T he abatement of the property is required before it can be demolished. The quote to abate 706 W. Park Ave. is $16,400. Page 159 of 203 Total contract amount will now be $ 27,000 S ource of Funds: Nuisance P olicy Issue: Nuisance Abatement and Economic Development, policy 1, 3 and 4. Background Information: Page 160 of 203 CITY OF WATERLOO, IOWA ASBESTOS ABATEMENT SERVICES Request for Bid Asbestos Abatement Contract #AB -201 9-04-8P 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department Chris Western -Project Manager Page 161 of 203 SECTION 1 NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Thursday April 4, 2019 at 1:00p.m.. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR ASBESTOS ABATEMENT SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Date of Issuance: March 19, 2019 Mandatory Walk Thru Date: No Mandatory Walk Thru Deadline for Proposal Submittal: 1:00 p.m. Thursday April 4, 2019 Submit Sealed Proposal to SEALED RFP FOR Asbestos Abatement Services Contract #AB -2019-04-8P City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner II/Project Manager E-mail Address: chris.western@waterloo-ia.org Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4.1 Bids will be opened on Thursday April 4, 2019, at 1:00 pm (our clock) Central Time in the first floor conference room and awarded on Monday April 8, 2019. Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. Pve 16g of 203 SECTION 11 INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.2 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION 111 SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for two (4) weeks beginning April 8, 2019 to May 6, 2019 (not including the DNR ten day notice period). 3.0.2 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. Pie NA of 203 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. Page 164 of 203 i—age of$ Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: Attn: City of Waterloo Planning and Zoning Department, 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services for: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Proposer shall be responsible to familiarize itself with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. P9ge 16f; of 203 4.1.2 Remove ACM as identified in the asbestos survey included as Exhibit "B". 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the project manager. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as may be necessary to implement the demolition project. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFP. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and documentation provided within twenty-five (25) days of the issuance of Notice to Proceed. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. P9ge 16f68 of 203 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. P e 367 of 203 ge of8 EXHIBIT "A" SIGNATURE PAG E The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our "not to exceed" bid price for each property is: 1420 Commercial Street $ 1422 Commercial Street $ 1426 Commercial Street $ 1430 Commercial $ 1211 Sycamore Street $ 328 W. 14th Street $ 419 Lane Street $ 536 Dawson Street $ Total $ Total in written form: Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date: Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid RFP FOR ASBESTOS ABATEMENT SERVICES: 1420 Commercial Street, 1422 Commercial Street, 1426 Commercial Street and 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. P9ge 16p3 of 203 Proposal Proposal Submitted To: City of Waterloo Chris Western 715 Mulberry St Waterloo, IA 50703 Project & Address: Asbestos Removal Throughout 706 West Park Ave Waterloo, IA 50702 Phone: 319-291-4366 Date: 06/13/2019 Fax: Email: CHRIS.WESTERN@WATERL00-1A.0RG 11 E N V1 11,2 NIN01,4g. N T .01T VITINIO re Vbff 803 Ricker St Waterloo, IA 50703 Phone: 319-2874447 Fax: 319-287-4449 WE HEREBY PROPOSE to furnish all the materials, equipment and perform all labor for the completion of: asbestos removal at above referenced project site as identified in inspection report done by Hawkeye Environmental. PROPOSAL INCLUDES: (1) Daily OSHA required personal & excursion air monitoring State of Iowa requires a ten (10) working day notification by the contractor prior to commencement of work. OWNER'S RESPONSIBILITIES (initials required on lines): (1) Post remediation air sampling if wanted or required. WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: Sixteen Thousand Four Hundred Dollars ($16,400.00) TERMS: Net 30 days All work is guaranteed to be as specified. All work to be completed in a workmanlike manner according to specified practces. Any alteration or deviaton from the above specifications involving extra COM wil be executed only upon written orders and wild become an extra charge above the estmate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance We carry general liabrity insurance and our workers are fully covered by workers compensation Insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. Respectfully Submitted, ADVANCED ENVIRONMENTAL TESTING AND ABATEMENT, INC Nt Michael Poe ACCEPTANCE OF PROPOSAL The price, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment(s) will be made as outlined above. Signature: Date: Name & Title(PRINT): Page 169 of 203 dfllpl,,;,hfll^„1„11 HAWKEYE ENVIRONMENTAL ASBESTOS INSPECTION REPORT 706 West Park Ave Waterloo, IA II"' �'.i V,�p�IIII�IpI�I II�IIIIVVIII�III�iililV�VpliVpll�uuuiJurvlilllluuuluu�I�VM�,p'�mlm,lilmpu�i,,,i',I�Yp,���,ppuN�„I„',p'IIVlpliillVl ' ' Ilpl'IV'w'uml' �'��,�.' II" �ti!: �9` a��8�llm mV 4NuINl'iml IVI'I li/`I Mlliil° 0` ' ,ICI �' I,1+'mu'ur�" ��i��r � , � % r �yJ1 7�11 1 Y oft ,41 ....1, IIrAl,,1NN,ll� V'raYY I uuuulV .I^ 11, II ! if, lr� i �Iw i ri r, /h r i r, J / ri �l 1 r r. i / ,1 ry III I' ,,I�Pdivr���ull� i�dyolurc 1 Il, opal ',u�v'('",nl� u,uYpi� �lf( 001 �J Y,II��f it%/f��/ If/ ,( I ri it E¢ ' 1 , f , Project Report Dated: June 3rd, 2019 0 Page 170 of 203 ^""filuulll[If������lpl,� 111'I�I1�MJ��1�nmuiuVJltllU➢Ull� ',I�IuU ,)1 IJd 1ffioJN 1,,01 1➢ ,111111,1„,„„1„11 bhi pr, N„„sil HAWKEYE ENVIRONMENTAL I. CONTENTS A. ASBESTOS INSPECTION REPORT 1. LOCATION 2. CONTACT PERSONS 3. DATE OF INSPECTION 4. FIRM PERFORMING THE INSPECTION 5. BULK SAMPLE LABORATORY 6. LABORATORY ACCREDITATION B. SCOPE OF WORK / INSPECTION NOTES C. SUMMARY OF ASBESTOS MATERIALS D. BULK SAMPLE ANALYSIS / CHAIN OF CUSTODY n 0 Page 171 of 203 ""filuulll 1111111. , 111' BMJ 1nmiVJltllU➢U 1,111111,11,..,,,,,,,,111111111,1110,1"."1,1,11111111111 1',I�luU1,,1 IJd11161VJN 1 a01 1➢ HAWKEYE ENVIRONMENTAL A. ASBESTOS INSPECTION REPORT DATA 1. LOCATION Residential Property 706 West Park Ave Waterloo, Iowa 2. CLIENT CONTACT Mr. Chris Western Planning and Zoning Department City of Waterloo, Iowa 3. DATE(s) OF INSPECTION May 7, 2019 4. FIRM PERFORMING INSPECTION Hawkeye Environmental 814 Wood Lily Road Solon, IA 52333 5. LABORATORY USED FOR BULK SAMPLE ANALYSIS SanAir Technologies Laboratory 1551 Oakbridge Dr. Suite B Powhatan, Virginia 23139 6. LABORATORY ACCREDITATION NVLAP (Nation Voluntary Laboratory Accreditation Program) Lab Code: 200870 0 0 Page 172 of 203 ""filuulll 1111111. , 111' BMJ 1nmiVJltllU➢U 1,111111,11,..,,,,,,,,111111111,1110,1"."1,..,11111111111 1',I�luU1,,1 IJd11161VJN 1.x01 1➢ l IJJ1J,�l�i(t�Ip�a'I hl�. JU>�1f�+�ilNr�M�h�OiPl��>U�1)1�l�� HAWKEYE ENVIRONMENTAL B. SCOPE OF WORK Methods and Procedures: The property located 706 West Park Ave, Waterloo, Iowa was inspected prior to scheduled demolition activities which may disturb asbestos containing building materials in accordance with NESHAPS (National Emission Standards for Hazardous Air Pollutants) regulations. Field sampling methods were based on (NESHAPS) National Emission Standards for Hazardous Air Pollutants) protocols. Representative samples of suspect building materials were taken from Homogeneous Areas (HA -defined as similar in age, appearance and function). The purpose of this inspection was to identify quantities and locations of asbestos containing building materials prior to demolition of the structures. Bulk samples of suspect asbestos containing materials (ACM) were analyzed by Polarized Light Microscopy (PLM) with dispersion staining, as described in 40 CFR Part 763 and NESHAPs. Each sample was analyzed for the six different types of fibrous asbestos forms, of which a percentage, by volume, is estimated and summarized. If further analysis and quantification is warranted, this analysis is performed by EPA 600/R-93/116 with 400 or 600 Point Count Procedure. Further analysis of samples may also be performed at the client's request using Transmission Electron Microscopy (TEM). Sample analysis was performed by SanAir Technologies Laboratory. Sanair is accredited by the National Institute for Standards and Technology for Polarized Light Microscopy analysis under their NVLAP (National Voluntary Lab Accreditation Program). Asbestos Containing Building Materials (ACBM)s and their control during renovation or demolition activities is regulated in Iowa by the Iowa Department of Natural Resources. Specific questions about testing or abatement activities may be directed to Mr. Tom Wuehr, Iowa DNR - Air Quality Division. Tom.Wuehr@DNR.lowa.gov 515-494-8212 Additional forms, guidance and technical information regarding asbestos can be found on the DNR website at: http://www.iowadnrgoviair/prof/asbestos/asbestos.html 0 0 Page 173 of 203 ""filuulll 1111111. , 111' BMJ 1nmiVJltllU➢U 1,111111,11,..,,,,,,,,111111111,1110,1"."1,..,11111111111 1',I�luU1,,1 IJd11161VJN 1.x01 1➢ HAWKEYE ENVIRONMENTAL INSPECTION NOTES In accordance with your request and authorization Hawkeye Environmental, LLC has performed and asbestos survey for the project referenced above. It is our understanding that the subject property will be demolished. Demolition has the potential to disturb all building materials. It is the intent of this survey to determine if any of the materials with potential for disturbance are asbestos containing. The structure is a former single-family home which is now vacant. The property is in poor condition for its age and state of use. Roof or roofing systems were sampled and included in this report. A representative number of samples were collected from all suspect asbestos building materials. 0 0 Page 174 of 203 ^""filuulll[If������lpl,� 111'I�I1�MJ��1�nmuiuVJltllU➢Ull� ',I�IuU ,)1 IJd 1ffioJN 1,,01 1➢ l IJJ1J,�l�i(t�Ip�a'I hl�. JU>�1f�+�ilNr�M�h�OiPl��>U�1)1�l�� HAWKEYE ENVIRONMENTAL C. SUMMARY OF ASBESTOS BUILDING MATERIALS 706 West Park Ave Surfacing Materials Material Description Location Quantity None Thermal Systems Insulation Material Description Location Quantity None Miscellaneous Materials Material Description Location Quantity Cement Siding Gray Exterior 3500 SF Duct Paper Gray Basement <100 LF Window Glazing Gray Exterior Windows 26 Windows Floor Tile Beige 2nd floor SW bedroom (bottom layer) 120 SF <1% Asbestos Materials Material Description Location Quantity Vapor Barrier Black Exterior (under siding) 3500 SF * Materials which contain less than 1% asbestos are not considered "asbestos - containing materials" per Iowa DNR and EPA regulations. However, OSHA considers materials with any asbestos content to be a potential hazard. Contractors shall be required to comply with all OSHA regulations regarding removal of materials or demolition of structures with materials containing less than 1% asbestos. Quantities supplied are estimates. Contractors must field verify all material quantities, locations and conditions. 0 0 Page 175 of 203 II lll "'�"���I��u ����J� �I;Uu�II�I�'4!�l�%�TUQ1iiWlIUV�Ip�ypWk bhfVUry„„Ifl HAWKEYE ENVIRONMENTAL BULK SAMPLE ANALYSIS 706 West Park Ave Waterloo, Iowa 0 0 Page 176 of 203 SanAir Technologies Laboratory The Identification Spec Analysis Report prepared for Hawkeye Environmental Report Date: 5/16/2019 Project Name: 706 W Park Ave Project #: City Of Waterloo Sa nAi r ID#: 19022746 NV IP LAB CODE 200870-0 1551 Oakbridge Dr. Suite B 1 Powhatan, Virginia 23139-8061 888.895.11771 804.897.1177 I fax: 804.897.0070 1 IAQ@SanAir.com 1 SanAir.com Page 1Pfio1 C163 Technologies Laboratory Name: Hawkeye Environmental Address: 814 Wood Lily Road Solon, IA 52333 Phone: 319-333-7420 Dear Cody, SanAir ID Number 19022746 FINAL REPORT 5/16/2019 5:38:25 PM Project Number: City Of Waterloo P.O. Number: Project Name: 706 W Park Ave Collected Date: 5/7/2019 Received Date: 5/13/2019 8:40:00 AM We at SanAir would like to thank you for the work you recently submitted. The 29 sample(s) were received on Monday, May 13, 2019 via FedEx. The final report(s) is enclosed for the following sample(s): 001, 002, 003, 004, 005, 006, 007, 008, 009, 010, 011, 012, 013, 014, 015, 016, 017, 018, 019, 020, 021, 022, 023, 024, 025, 026, 027, 028, 029. These results only pertain to this job and should not be used in the interpretation of any other job. This report is only complete in its entirety. Refer to the listing below of the pages included in a complete final report. Sincerely, Sandra Sobrino Asbestos & Materials Laboratory Manager SanAir Technologies Laboratory Final Report Includes: - Cover Letter - Analysis Pages - Disclaimers and Additional Information Sample conditions: - 29 samples in Good condition. 1551 Oakbridge Dr. Suite B, Powhatan, VA 23139 1 804.897.1177 1 Fax: 804.897.0070 1 www.SanAir.com 1 IAQ@SanAir.romg e I-' Technologies Laboratory Name: Hawkeye Environmental Address: 814 Wood Lily Road Solon, IA 52333 Phone: 319-333-7420 Analyst: Vaughan, Nathaniel SanAir ID Number 19022746 FINAL REPORT 5/16/2019 5:38:25 PM Project Number: City Of Waterloo P.O. Number: Project Name: 706 W Park Ave Collected Date: 5/7/2019 Received Date: 5/13/2019 8:40:00 AM Asbestos Bulk PLM EPA 600/R-93/116 InAir Description ereoscopic Appearance Components %Fibrous %Nomflbrous Asbestos Fibers 001 / 19022746-001 Tar Paper Black Fibrous Heterogeneous 85% Cellulose 15% Other None Detected 002 / 19022746-002 Shingle Black Non -Fibrous Heterogeneous 100% Other None Detected 003 / 19022746-003 Rolled Roof (Front Porch) Black Non -Fibrous Heterogeneous 20% Cellulose 80% Other None Detected 004 / 19022746-004 Cement Siding Grey Non -Fibrous Heterogeneous 75% Other 25% Chrysotile 005 / 19022746-005 Vapor Barrier Black Fibrous Heterogeneous 90% Cellulose 10% Other < 1% Chrysotile 006 / 19022746-006 Duct Paper White Fibrous Heterogeneous 25% Other 75% Chrysotile 007 / 19022746-007 Insulation (Attic) Brown Fibrous Heterogeneous 60% Cellulose 20% Glass 20% Other None Detected 008 / 19022746-008 Insulation (Attic) Brown Fibrous Heterogeneous 55% Cellulose 30% Glass 15% Other None Detected 009 / 19022746-009 Insulation (Attic) Brown Fibrous Heterogeneous 35% Cellulose 45% Glass 20% Other None Detected 010 / 19022746-010 Drywall Analyst: Analysis Date: White Non -Fibrous Heterogeneous IU-Vt\tvLDO 5/16/2019 8% Cellulose 92% Other tivrt,._,2pproved Signatory: None Detected Date: 5/16/2019 Page 1Piroi ck3 Technologies Laboratory Name: Hawkeye Environmental Address: 814 Wood Lily Road Solon, IA 52333 Phone: 319-333-7420 Analyst: Vaughan, Nathaniel SanAir ID Number 19022746 FINAL REPORT 5/16/2019 5:38:25 PM Project Number: City Of Waterloo P.O. Number: Project Name: 706 W Park Ave Collected Date: 5/7/2019 Received Date: 5/13/2019 8:40:00 AM Asbestos Bulk PLM EPA 600/R-931116 e col;ri< Appearance Cornponents % Nori,fibrous Asbestos Fibers 011 / 19022746-011 Drywall Tape White Fibrous Heterogeneous 90% Cellulose 10% Other None Detected 012 / 19022746-012 Drywall Joint Compound White Non -Fibrous Heterogeneous 100% Other None Detected 013 / 19022746-013 Plaster (1st L.R.) Brown Non -Fibrous Heterogeneous 100% Other None Detected 014 / 19022746-014 Skim Coat (1st L.R.) White Non -Fibrous Heterogeneous 100% Other None Detected 015 / 19022746-015 Plaster (1st Kitchen) Brown Non -Fibrous Heterogeneous 100% Other None Detected 016 / 1 9022746-01 6 Skim Coat (1st Kitchen) White Non -Fibrous Heterogeneous 100% Other None Detected 017 / 19022746-017 Plaster (2nd SE Bed) Brown Non -Fibrous Heterogeneous 100% Other None Detected 018 / 19022746-018 Skim Coat (2nd SE Bed) White Non -Fibrous Heterogeneous 100% Other None Detected 019 / 19022746-019 Floor Tile (Rear Entry) Tan Non -Fibrous Heterogeneous 100% Other None Detected 020 / 19022746-020 Floor Tile (Pantry) Analyst: Analysis Date: Blue Non -Fibrous Heterogeneous 100% Other Signatory: IUCO:jfkrifi_gatita,L..2pproved 5/16/2019 None Detected Date: 5/16/2019 1551 Oakbridge Dr. Suite B, Powhatan, VA 23139 1 804.897.1177 1 Fax: 804.897.0070 1 www.SanAir.com 1 IAQ@SanAir.romg e I-' o� clds Technologies Laboratory Name: Hawkeye Environmental Address: 814 Wood Lily Road Solon, IA 52333 Phone: 319-333-7420 Analyst: Vaughan, Nathaniel SanAir ID Number 19022746 FINAL REPORT 5/16/2019 5:38:25 PM Project Number: City Of Waterloo P.O. Number: Project Name: 706 W Park Ave Collected Date: 5/7/2019 Received Date: 5/13/2019 8:40:00 AM Asbestos Bulk PLM EPA 600/R-931116 114%w Descrittion ereascopic Appearance Cornporients % Non-fibrous Asbestos Fibers 021 / 19022746-021 Floor Tile (Kitchen) Tan Non -Fibrous Heterogeneous 100% Other None Detected 022 / 19022746-022 Floor Tile (1st Bath) Tan Non -Fibrous Heterogeneous 100% Other None Detected 023 / 19022746-023 Floor Tile (2nd SW Bath) Tan Non -Fibrous Heterogeneous 100% Other None Detected 024 / 19022746-024 Floor Tile (2nd SW Bath) Pink Non -Fibrous Heterogeneous 100% Other None Detected 025 / 19022746-025 Floor Tile (2nd SW Bath Under Sub Floor) Beige Non -Fibrous Heterogeneous 97% Other 3% Chrysotile 026 / 19022746-026 Sheet Floor (2nd Bath) Various Fibrous Heterogeneous 75% Cellulose 25% Other None Detected 027 / 19022746-027 Sheet Floor (Stair Landing) Red Fibrous Heterogeneous 65% Cellulose 35% Other None Detected 028 / 19022746-028 Window Glazing Grey Non -Fibrous Heterogeneous 97% Other 3% Chrysotile 029 / 19022746-029 1 X 1 Ceiling Tile (2nd NE Bed) White Fibrous Heterogeneous 95% Cellulose 5% Other Analyst: lUodo:tutiLDO titertApproved Signatory: Analysis Date: 5/16/2019 None Detected Date: 5/16/2019 1551 Oakbridge Dr. Suite B, Powhatan, VA 23139 1 804.897.1177 1 Fax: 804.897.0070 1 www.SanAir.com 1 IAQ@SanAir.rag e 1P � of 163 I -o' Disclaimer The final report cannot be reproduced, except in full, without written authorization from SanAir. Fibers smaller than 5 microns cannot be seen with this method due to scope limitations. The accuracy of the results is dependent upon the client's sampling procedure and information provided to the laboratory by the client. SanAir assumes no responsibility for the sampling procedure and will provide evaluation reports based solely on the sample and information provided by the client. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S. government. Samples are held for a period of 60 days. For NY state samples, method EPA 600/M4-82-020 is performed. Polarized- light microscopy is not consistently reliable in detecting asbestos in floor covering and similar non -friable organically bound materials. Quantitative transmission electron microscopy is currently the only method that can be used to determine if this material can be considered or treated as non -asbestos containing. Asbestos Certifications NVLAP lab code 200870 City of Philadelphia: ALL -460 PA Department of Environmental Protection Number: 68-05397 California License Number: 2915 Colorado License Number: AL -23143 Connecticut License Number: PH -0105 Massachusetts License Number: AA000222 Maine License Number: LB -0075 New York ELAP lab ID: 11983 Rhode Island License Number: AAL -126 Texas Department of State Health Services License Number: 300440 Commonwealth of Virginia 3333000323 Washington State License Number: C989 West Virginia License Number: LT000566 Vermont License: AL166318 Revision Date: 11/30/2017 Page 1Per01 C163 Technologies Laboratory Com an Address: Cit 1551 Oakbridge Dr, STE Powhatan, VA 23139 804.897.1177 888.895.1177 Fax 804.897.0070 sanair.com Hawkeye Environmental 814 Wood Lily Road St., Zip: Solon, IA 52333 State of Collection: Bulk Account#: ABB PLM EPA 600,R-93/116 Positive Stop 3316 ABEPA PLM EPA 400 Point Count ABB1K PLM EPA 1000 Point Count \11131'N PLM EPA NOB** ABBCH TEM Chatfield** ABBTM TEM EPA Nt )13** ‘BQ PLM Qualitative PABHE ABA Asbestos Chain of Custod),, Form 140, Rev 1, 1'2012017 Sa r D Number Project City of Waterloo Collect by:cody 706 W Park Ave PE2ject Name. Date Collected:517/19 P.0, Number: Air pcM NIOSH 7400 r ABA -2 OSIIA TWA* ABTEM TEM AHERA AB \TN Ti NIOSII 7402 ABT2 TEM Level 11 Other: 319-333-7420 Phone #: Fax #:cody@hawkeyeenv.com Email:steve@hawkeyeenv.com Soil ABS PLM EPA 600, R-93,116 (Qual.) IA ABSP ABSP 1 ABSP2 Vermiculite & Soil PLM CARB 435 (LOD <1%) 7 [1], PLM CARB 435 (LOD 0„,25'0) P M CARB 435 (LOD 0.1%) ** Available on 24 -hr. to 5 -day TAT Vater EPA 100.2 New York ELAP PLM EPA 600, M4-82-020 Nt ELAP 0)8.1 NYELAPI 6 PLM NOB ELAP 198.4 TEM NOB ABWA Turn Around 3 11R (4 HR TEM) 0 E 2 Days HR (811R TEM) Times 3 Da) Special Instructions L7att ix Dust TEM Wipe ASTM D-6480 TEM Microvac ASTM D-5755 Other 12 1 -IR 0 n 4 Days 24 HR [11 11„1, s 1t. 1 Sample Identification/Location Volume or Area Sample Date Start — Stop Time* IA con(iy henneberry Date 19 Time 6:00 Received hv Time if no technician is provided, then the primary contact for your account wilt be selected. Unless scheduled, the turnaround time for all samples received after 3 pm EST Friday will begin at 8 am Monday morning. Weekend or holiday work must be scheduled ahead of lime and is charged for rush turnaround tune. San it covers Standard Overnight FedEx shipping. Shipments billed to SanAir with a faster shipping rate will result in additional charges. 1 2 P. ge of P '16 Pagel; 3 Sample # Sample Identificationfl mcation Volume or Area Form 140, Revision 1, Sample Flow Date Rate* Start — Stop Time* t cot rt VI • Rein( uished bi corly henneberry Date Time 3 19 6:00 Received lYv If no technician is provided, then the primary contact for your account widtl be selected. Unless scheduled, the turnaround time for all samples received after 3 pm ES 1 Friday will begin at 8 am Monday morning. Weekend or holiday work must he scheduled ahead of time and is charged for rush turnaround time. SanAir covers Standard Overnight FedEx shipping. Shipments billed to SanAir with a faster shipping rate will result in additional charges. 2 2 Page of_ Page 449'163 2/26/2019 Printable Map Output Parcel ID: Deed Holder: Parcel Address: Se looted Features hos pita a i -port firode pt parks_. parks tw+w prn'g Rai Iroads Towns hips Sections pp Watar �i..............P Parcels Rights of -Way Towns hip „; City Lines rally ads dlim rrna me_ roaddl'i m wuaternarn 8913-26-255-011 CITY OF WATERLOO 706 W PARK AV, WATERLOO, IA 50701 Le ge ndl parc?idim ma arias P'h'alos Mac Hawk C ,,11111111111111,11:11,1, ����IllllllllllliiV I�� 119111111111111111111111111111111111f""" i iIIIIIIIIIIP"-, Ileo uuIIIIIII���lr 111111 11 '11111111111111111111111111111111111 11111I 111111111111111111111111 Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor@co.black-hawk.ia.us.or Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required or local government purposes. See the recorded documents for more detailed legal information. 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IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 8913-26-255-011 PDF No. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 15 Map Area PDF 15 MR CONVERSION -WA W Property Address Black Hawk County Detailed Parcel Report IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Deed Holder IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII CITY OF WATERLOO 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Page 188 of 2W CONTRACT FOR ASBESTOS ABATEMENT SERVICES Asbestos Abatement Contract #AB -2019-04-8P 1420 Commercial Street, 1426 Commercial Street, 1430 Commercial, 1211 Sycamore Street, 328 W. 14th Street, 419 Lane Street, 536 Dawson Street. Amendment No. 1 Amendment No. 1 to Asbestos Abatement Contract #AB -2019-04-8P, to add abatement related services at 706 W. Park Avenue, in the amount of $16,400, for a new total contract amount of $27,000. This Contract for Asbestos Abatement Services (the "Contract") is entered into as of September 3, 2019, by and between the City of Waterloo, Iowa ("City") Advanced Environmental Testing and Abatement. In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For a period of four (2) weeks after the DNR 10 day waiting period, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. By executing this Contract, Contractor certifies that it holds an asbestos permit issued by the Iowa Division of Labor and that all personnel who perform work on the project will have an asbestos license issued by the Iowa Division of Labor. Contractor agrees that such permit and licenses will be maintained during the term of this Contract. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor will be paid separately for each property at which services are performed. Contractor's request for payment for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for asbestos removal and disposal, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work in accordance with the plans and specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. Page 189 of 203 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $16,400.00 as provided in the Bid Tabulation that is part of Contractor's RFP Response referenced in Section 2.c above, except by written amendment as provided herein. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor with Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed with respect to any particular property or set of properties, and all work shall be completed and delivered within thirty (30) days after issuance of the IDNR Ten Day notice. 4. Performance Bond. Contractor shall furnish a bond in an amount equal to One Hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and shall save harmless the City from claims and damages of any kind arising out of the performance of this contract. 4.1 Payment Bond. Contractor will be required to furnish a payment bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful payment as required by law of all persons supplying labor and material in the execution of the work provided for in the Contract. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, and any other agency of state or federal government. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Reserved 7. Indemnity. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and 2 Page 190 of 203 all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 3 Page 191 of 203 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Asbestos Abatement Services as of the date first set forth above. CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Attest: Kelly Felchle, City Clerk 4 Page 192 of 203 CITY OF WATERLOO Council Communication An Ordinance amending the 2008 Traffic Code by rescinding Subsection (62), Lafayette Street to Section 553, No Parking Here To Comer, and inserting in lieu thereof a new Subsection (62) Lafayette Street to Section 553, No Parking Here To Comer. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Reviewer Action Date fi o per at ion s 1 ve m v I.. , e vi. n Approve 8/28/201 e 1 2 , ° ' SUBJECT: Submitted by: Recommended Action: Summary Statement: Policy Issue: Background Information: Motion to receive, file, consider, and pass for the first time an o rd inanc e amending the 2008 Traffic Code by rescinding Subsection (62), Lafayette Street to Section 553, No Parking Here To Corner, and inserting in lieu thereof a new Subsection (62) Lafayette Street, to Section 553, No Parking Here To Comer as follows: Lafayette Street - north side of the street in an easterly direction from Utica Street. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Traffic Operations Director Adopt Ordinance Concerned citizens have contacted traffic operations staff with a safety issue of turning off of Utica onto Lafayette when vehicles are parked up to the comer. Vehicles also have blocked the driveway of 31 Lafayette St. With passing of this ordinance there will be a clear site of distance for turning right or left from Utica to Lafayette St. Strategy 2.2: enlist all City departments and staff members in efforts to promote a safer community. Letters were sent by mail to all residents that would be affected by this ordinance change. Received one call from 23 Lafayette and after the ordinance was explained he was in favor of the change. Page 193 of 203 CITY OF WATERLOO Council Communication An ordinance adding a new 5-3-15 Unfair Use of Criminal Record in Hiring Decisions. City Council Meeting: 9/3/2019 Prepared: 7/17/2019 ATTACHMENTS: Description Ordinance a prop O criminal recor SUBJECT: Submitted by: Recommended Action: Summary Statement: -ed employment 8-2 9 redline. Type aekup Mateirai 13 ackup 'Material Motion to receive, file, consider, and pass for the second time an ordinance amending the City of Waterloo Code of Ordinances by adding a new Title 5 Police Regulations, Chapter 3 Human Rights, Section 15 Unfair Use of Criminal Record in Hiring Decisions. Motion to suspend the rules. Motion to consider and pass for the third time and adopt said ordinance. Submitted By: Abraham L. Funchess, Jr., Human Rights Director Approve the Fair Chance Initiative. This ordinance is reco ended for both public and private employers. In the absence of this kind of ordinance, employers "exclude candidates who have any sort of cr. • al record, which can include misdemeanors, arrests that did not result in a conviction, and convictions for crimes not relevant to the job ..." Expenditure Required: $0 S ource of Funds : N/A Policy Issue: N/A Alternative: N/A Background Information: This ordinance is reco ended for both public and private employers. In the absence of this kind of ordinance, employers "exclude candidates who have any sort of cr. • al record, which can include misdemeanors, arrests that did not result in a conviction, and convictions for crimes not relevant to the job ..." Page 194 of 203 [new section] 5-3-15: UNFAIR USE OF CRIMINAL RECORD IN HIRING DECISIONS: A. Definitions: As used in this section, unless the context indicates otherwise, the following words and phrases shall have the meanings respectively ascribed to them in this subsection: 1. Applicant: Any person considered or who requests to be considered for employment by an employer. 2. Arrest: The taking of a person into custody when and in the manner authorized by law or military authority due to an accusation or suspicion that the person committed a crime. 3. Conviction: Any adjudication of guilt or sentence arising from a verdict or plea of guilty or no contest or the equivalent in relation to a crime, including a sentence of incarceration, a suspended sentence, a sentence of probation, a sentence of unconditional discharge, or a diversion program. 4. Criminal record: Information regarding a conviction, arrest or pending criminal charge. 5. Employer: Any person, partnership, company, corporation, labor organization or association which regularly employs fifteen (15) or more persons within the City of Waterloo, including the City of Waterloo, its departments, boards, commissions and agencies. Job placement and referral agencies and other employment agencies are not employers for purposes of this ordinance, except when hiring for their own internal needs, and private schools providing a regular course of instruction for any part of kindergarten through high school education are not employers for purposes of this ordinance. Neither the United States or any of its political subdivisions, nor the State of Iowa or any of its political subdivisions other than the City of Waterloo, is an employer for purposes of this section. For clarity, public employers such as, but not limited to, Black Hawk County, the Waterloo Community School District, and Hawkeye Community College are political subdivisions of the State of Iowa and therefore exempt from this ordinance. 6. Employment: Any occupation, vocation, job, work for pay or employment, including temporary or seasonal work, contracted work, contingent work and work through the services of a temporary or other employment agency; or any form of vocational or educational training with or without pay. 7. Inquiry: Any direct or indirect conduct intended to gather information, using any mode of communication, including but not limited to a box or blank that seeks to elicit information about an applicant's criminal record on an employment application form. 8. Interview: Any direct contact by the employer with the applicant, whether in person or by telephone, to discuss the employment being sought or the applicant's qualifications. 9. Legitimate business reason: A reason for which an employer may make an adverse hiring decision based on an applicant's criminal record, including the following: a. Situations where the nature of the criminal conduct has a direct and substantial bearing on the fitness or ability to perform the duties or responsibilities of the intended employment, taking into consideration the following factors: the nature of the employment, the place and manner in which the employment will be performed, the nature and seriousness of the offense or conduct, whether the employment presents an opportunity for the commission of a similar offense or conduct, the length of time between the conviction or arrest and the application for employment (not including time on probation or parole or the time during which fines or other financial penalties or remedies may be outstanding), the number and types of convictions or pending charges, and any verifiable information provided by the applicant that is related to the applicant's rehabilitation or good conduct. b. Situations where the granting of employment would involve unreasonable risk of substantial harm to property or to safety of individuals or the public, or to business reputation or business assets, taking into consideration the factors listed in paragraph a of this subsection A.9. c. Positions working with children, developmentally disabled persons and vulnerable adults where the applicant has a conviction record of a crime against children or disabled or vulnerable adults, including but not limited to crimes of rape, sexual abuse, incest, prostitution, pimping, pandering, assault, domestic violence, kidnapping, financial exploitation, neglect, abandonment, and child endangerment. Page 195 of 203 d. Situations where an employer must comply with any federal or state law or regulation pertaining to background checks and the criminal conduct is relevant to the applicant's fitness for the job. 10. Pending criminal charge: An existing accusation that a person has committed a crime, lodged by a prosecutor, law enforcement agency or military authority through an indictment, information, complaint or other formal charge, where the accusation has not yet resulted in a final judgment, acquittal, conviction, plea, dismissal or withdrawal. B. Prohibited Use of Criminal Record Information: In connection with the employment of any person, it shall be an unlawful discriminatory practice for an employer to engage in any of the following activity: 1. To make any inquiry regarding, or to require any person to disclose or reveal, any convictions, arrests, or pending criminal charges during the application process, including but not limited to any interview. The application process shall begin when the applicant inquires about the employment being sought and shall end when an employer has extended a conditional offer of employment to the applicant. If the applicant voluntarily discloses any information regarding his or her criminal record at the interview, the employer may discuss the criminal record disclosed by the applicant. 2. To make an adverse hiring decision based solely on the applicant's record of arrests or pending criminal charges. 3. To make an adverse hiring decision based on any criminal records which have been lawfully erased or expunged, which are the subject of an executive pardon, or which were otherwise legally nullified. 4. To make an adverse hiring decision based on an applicant's criminal record without a legitimate business reason. C. Effect on Other Laws: This section shall not be interpreted or applied as imposing an obligation on the part of an employer to provide accommodations or job modifications in order to facilitate the employment of an applicant. 2 Page 196 of 203 [new section] 5-3-153A: UNFAIR USE OF CRIMINAL RECORD IN HIRING DECISIONS: A. Definitions: As used in this section, unless the context indicates otherwise, the following words and phrases shall have the meanings respectively ascribed to them in this subsection: 1. Applicant: Any person considered or who requests to be considered for employment by an employer. 2. Arrest: The taking of a person into custody when and in the manner authorized by law or military authority due to an accusation or suspicion that the person committed a crime. 3. Conviction: Any adjudication of guilt or sentence arising from a verdict or plea of guilty or no contest or the equivalent in relation to a crime, including a sentence of incarceration, a suspended sentence, a sentence of probation, a sentence of unconditional discharge, or a diversion program. 4. Criminal record: Information regarding a conviction, arrest or pending criminal charge. 5. Employer: Any person, partnership, company, corporation, labor organization or association which regularly employs fifteen (15) or more persons within the City of Waterloo, including the City of Waterloo, its departments, boards, commissions and agencies. Employer also includes jJob placement and referral agencies and other employment agencies are not employers for purposes of this ordinance, except when hiring for their own internal needs, and private schools providing a regular course of instruction for any part of kindergarten through high school education are not employers for purposes of this ordinance. Neither the United States or any of its political subdivisions, nor the State of Iowa or any of its political subdivisions other than the City of Waterloo, is an employer for purposes of this section. For clarity, public employers such as, but not limited to, Black Hawk County, the Waterloo Community School District, and Hawkeye Community College are political subdivisions of the State of Iowa and therefore exempt from this ordinance. 6. Employment: Any occupation, vocation, job, work for pay or employment, including temporary or seasonal work, contracted work, contingent work and work through the services of a temporary or other employment agency; or any form of vocational or educational training with or without pay. 7. Inquiry: Any direct or indirect conduct intended to gather information, using any mode of communication, including but not limited to a box or blank that seeks to elicit information about an applicant's criminal record on an employment application form. 8. Interview: Any direct contact by the employer with the applicant, whether in person or by telephone, to discuss the employment being sought or the applicant's qualifications. 9. Legitimate business reason: A reason for which an employer may make an adverse hiring decision based on an applicant's criminal record, including the following: a. Situations where the nature of the criminal conduct has a direct and substantial bearing on the fitness or ability to perform the duties or responsibilities of the intended employment, taking into consideration the following factors: the nature of the employment, the place and manner in which the employment will be performed, the nature and seriousness of the offense or conduct, whether the employment presents an opportunity for the commission of a similar offense or conduct, the length of time between the conviction or arrest and the application for employment (not including time on probation or parole or the time during which fines or other financial penalties or remedies may be outstanding), the number and types of convictions or pending charges, and any verifiable information provided by the applicant that is related to the applicant's rehabilitation or good conduct. b. Situations where the granting of employment would involve unreasonable risk of substantial harm to property or to safety of individuals or the public, or to business reputation or business assets, taking into consideration the factors listed in paragraph a of this subsection A.9. c. Positions working with children, developmentally disabled persons and vulnerable adults where the applicant has a conviction record of a crime against children or disabled or vulnerable adults, including but not limited to crimes of rape, sexual abuse, incest, prostitution, pimping, pandering, assault, domestic violence, kidnapping, financial exploitation, neglect, abandonment, and child endangerment. Page 197 of 203 d. Situations where an employer must comply with any federal or state law or regulation pertaining to background checks and the criminal conduct is relevant to the applicant's fitness for the job. 10. Pending criminal charge: An existing accusation that a person has committed a crime, lodged by a prosecutor, law enforcement agency or military authority through an indictment, information, complaint or other formal charge, where the accusation has not yet resulted in a final judgment, acquittal, conviction, plea, dismissal or withdrawal. B. Prohibited Use of Criminal Record Information: In connection with the employment of any person, it shall be an unlawful discriminatory practice for an employer to engage in any of the following activity: 1. To make any inquiry regarding, or to require any person to disclose or reveal, any convictions, arrests, or pending criminal charges during the application process, including but not limited to any interview. The application process shall begin when the applicant inquires about the employment being sought and shall end when an employer has extended a conditional offer of employment to the applicant. If the applicant voluntarily discloses any information regarding his or her criminal record at the interview, the employer may discuss the criminal record disclosed by the applicant. 2. To make an adverse hiring decision based solely on the applicant's record of arrests or pending criminal charges. 3. To make an adverse hiring decision based on any criminal records which have been lawfully erased or expunged, which are the subject of an executive pardon, or which were otherwise legally nullified. 4. To make an adverse hiring decision based on an applicant's criminal record without a legitimate business reason. C. Notice of Adverse Hiring Action: 1. Before making an adverse hiring action that is principally based on an applicant's criminal record, 44 OA particular records on which the employer is relying, and shall provide a copy of the results of the criminal record inquiry. 2. The employer shall hold the employment position open for a minimum period of three (3) business days after notifying the applicant of the intended adverse hiring action. During h period the applicant shall have a reasonable opportunity to respond to, explain or correct any information on which the employer is relying. The employer shall review and consider all information and documentation provided by the applicant before making a final decision reg rdi employment. After three (3) business days, an employer may choose, but is not required, to hold 04 0 questions about an applicant's criminal record are resolved. C. Effect on Other Laws: This section shall not be interpreted or applied as imposing an obligation on the part of an employer to provide accommodations or job modifications in order to facilitate the employment of an applicant. 2 Page 198 of 203 CITY OF WATERLOO Council Communication FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981. City Council Meeting: 9/3/2019 Prepared: 8/28/2019 REVIEWERS: Department Reviewer Action Date l ;mm ine min g n..tsofl. Jamie Approve., '4 8/28/2,,,,,,, 0:3 AM Approve Clerk Orifice i l,vc ri, :,eArm Approve 8/28/2019 1 1 :01 AM SUBJECT: Submitted by: Summary Statement: Source of Funds: Resolution approving proposed construction of sidewalk improvements. Resolution to fix value of lots. Resolution to adopt proposed plat and schedule of assessments and estimate of costs. Resolution of necessity and setting date of public hearing as September 23, 2019. Submitted By: Wayne Castle, P L S , PE, Associate Engineer Transmitted herewith are the proposed schedule of assessments, plats, and breakdown of project costs on the FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981. Property Owner Assessments Page 199 of 203 CITY OF WATERLOO Council Communication Communication from the Waterloo Public Library on the notice of the conclusion of employment for Steven P. Nielsen, Waterloo Public Library Director, effective August 9, 2019 with recommendation of approval of payout of $6,543.32 for unused benefits. City Council Meeting: 9/3/2019 Prepared: REVIEWERS: Department Reviewer Action Date •:. u.n ., 1.....,ance A. p prove 8/27/ 01� 2:4„ PM � �,�.��� �� mr� i�. eso�,.���ces � �� �, C e p 01IK c Highy,'Nancy Approved 8/27/201 ',. 4.1 00 P ATTACHMENTS: Description SUBJECT: Type Communication from the Waterloo Public Library on the notice of the conclusion of employment for Steven P. Nielsen, Waterloo Public Library Director, effective August 9, 2019 with recommendation of approval of payout of $6,543.32 for unused benefits. Submitted by: Submitted By: Page 200 of 203 To: City Council Members Re: Notice of Severance Department Job Title/Classification This is to report that the employment of CITY HALL Librar AT 715 MULBERRY STREET 507 I A Today's Date: 8/20/2019 Effective Date: /9/2019 Employment Director toyer) P. Nielsen 1 ate: 1/4/2016 with the City of Waterloo has been severed by reason of: In accordance with City Policy, it is requesteci to allow payment Comrn ents: 1 Tel Retired Disability Related ON° o Resigned 0 Termination 0 Other hich consists of the following: Vacation -Accrued Vacation -Current Usable Sick Leave Frozen Sick Leave Persona! Hours Comp Time Pay Unscheduled Leave Total Payment 6,54132 Hum Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: (Copy in Personnel File) Department and Human Resources E Accruals 04tat Updated 6/28/11 Page 201 of 203 CITY OF WATERLOO Council Communication Communication from the Cedar Valley S p o its P lex Leisure Services Department on the notice of the conclusion of employment for Leann Nefzger, Customer S ervice Specialist, effective August 16, 2019 with recommendation of approval of payout of $4,316.52 for unused benefits. City Council Meeting: 9/3/2019 Prepared: REVIEWERS: Department Reviewer Action Date •Dunn, 1.....,ance provc 8/27/ 01� 2:4„ PM � �,�.��� �� mr� i�. eso�,.���ces � �� �, Clerk Office I gi:'Nancy Approved 8/27/201. 4:09 PM ATTACHMENTS: Description SUBJECT: Type Communication from the Cedar Valley SportsPlex Leisure Services Department on the notice of the conclusion of employment for Leann Nefzger, Customer Service Specialist, effective August 16, 2019 with recommendation of approval of payout of $4,316.52 for unused benefits. Submitted by: Submitted By: Page 202 of 203 6661.6.6r16.6r6.60.660,16d6" ,01•60.6•66606,16't 0 (erio0 CI To: City Council Members Re: Notice of Severance Department Y OF WA CITY HALL 6 ERLOO, JDWA 715 MULBERRY STREET 50703 Today's Date: Effective Date: Employment Date: Cedar Valley SportsPlex-Leisure Services Job tion Customer Senfice Specialist This is to report that the employment of Leann Nefzger with the City of Waterloo has been severed by reason of: 8/20/2019 8/16/2019 8/22/2017 El Retired Disability Related LJ No LI Yes El Resigned D Termination El Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 1 50 23.13 $ 1,156.50 Vacation -Current 61 23.13 1,410.93 Usable Sick Leave 4 $ 23.13 (x) 25% 23.13 Frozen Sick Leave 47.87 18.75 $ 23.13 $ 23.13 $23.13 (x) 60% $ - $ 1,107.23 $ 433.69 $ - Persona Hours Comp Time Pay Unscheduled Leave Birthday 8 23.13 185.04 Total Payment 4,316.52 Approved by Human Resource( Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: EiStatus 0.9 0 Accruals Updated 6/28/11 Page 203 of 203