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HomeMy WebLinkAboutSupplemental Attachments - 9/3/2019Amended Council Agenda Item Council Meeting September 3, 2019 DELETE Item 11 Resolution approving a Land Access Agreement with The Nature Conservancy, of Waterloo, Iowa, to allow temporary access across City owned parcels in Southland Park Subdivision, to gain access to adjacent property owned by Robin Hood Enterprises, LLC, for the purpose of transporting tree removal equipment, and authorize the Mayor and City Clerk to execute said document. Reason: The item is removed at the request of the applicant as they will no longer need to cross city owned property to work on the project. City of Waterloo Finance Committee Preliminary Draft Invoice Report For September 03 2019 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August 30, 2019 EFT Transactions: 1,505,078.81 1,505,078.81 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 5,235.92 5,822.00 1,776,449.74 Bill Payment Total - Tuesday, September 03, 2019 3,292,586.47 Payment to Council members or related entities: APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE /2eJ t ez vi C APPLICANT'S ADDRESS: Oi 7 try V C? S/- 1,0 t kP/c}, `p 60 70 APPLICANT'S PHONE #: (3O " 4 5 - 7 6 ANTICIPATED DATE OF VARIANCE: 1 D 6 .. Of 9 NAME OF EVENT: Ch A7).v TIMES OF DAY OF VARIANCE: /0 r 04 4 • 0 Pp GEOGRAPHICAL LOCATION OF VARIANCE: ky ne f Cab ,rfe -hei h4e i a4 -e-4'/ ,_7 (Park DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: / c _ Lva F/ PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. c 0/6 As- 7o1 \ T. /ate 4ezc rc Applicant's Signature Date CITY COUNCIL ACTION: Police Dept. Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Chestnut Festival 2017 W 3rd st Waterloo IA 50701 Izet Kajtezovic, member of Chestnut Festival Organization Phone # : (630)456-5376 August 14, 2019 Subject : Request for Byrnes Park reservation for October 5th, 2019 Dear Councilman, We are small group of people for Bosnian community who came from region where chestnuts grow. For decades it has been our tradition to hold Chestnut Festival in our homeland country of Bosnia and Hercegovina. This same tradition we brought over with us specifically to our hometown Waterloo. It consists of inviting people over, whom we share our traditional values, and show them how to roast chestnuts in old traditional way. Food and drinks are provided FREE at no costs to our guests; NO ALCOHOL will be allowed or served during this event. This is our 11th annual Chestnut Festival and again we were chosen as a host on previous Chestnut Festival that was held by people from same region, who live in our state capitol city of Des Moines . Chestnut Festival is also being held in great city of Chicago, IL .Every year it's either being held in Chicago, IL , Des Moines, IA or our hometown Waterloo. Three years ago we hosted our 8' annual Chestnut Festival that was held in the same park. ( Byrnes Park) We loved the location and the way the event turned out. Chestnut Festival Consists of ; We will not be selling anything during the festival We were planning of having a live band Invitation to over 800 people Roasting over 1000 lbs of chestnuts over open fire in specifically built roasting pans. ( Fire will be contained .) Food and drinks are provided free at no cost to our guests; NO ALCOHOL will be allowed or event. Some of our traditional foods will be prepared and served at this event; Foods from the grill; steak , chicken and hot dogs. Hot dog, hot dog buns and chips ( provided by Tyson Foods and their representatives ) Beef stew Beef goulash Fish Stew served during this Our homemade baked goods will be available as well as sweets/deserts. Attached are requirements requested. This invitation is open to public and all government associates including our councilman and councilwoman, Waterloo Police Department and our mayor. Your consideration will be greatly appreciated ! Thank you ! Respectifully Submitted, Izet Kajtezovic President of Chestnut Fest Chestnut Festival 2017 W 3`d st Waterloo IA 50701 Izet Kajtezovic, member of Chestnut Festival Organization Phone # : (630)456-5376 August 14, 2019 Subject : Request for Byrnes Park reservation for October 5th, 2019 Dear Councilman, We are small group of people for Bosnian community who came from region where chestnuts grow. For decades it has been our tradition to hold Chestnut Festival in our homeland country of Bosnia and Hercegovina. This same tradition we brought over with us specifically to our hometown Waterloo. It consists of inviting people over, whom we share our traditional values, and show them how to roast chestnuts in old traditional way. Food and drinks are provided FREE at no costs to our guests; NO ALCOHOL will be allowed or served during this event. This is our 11th annual Chestnut Festival and again we were chosen as a host on previous Chestnut Festival that was held by people from same region, who live in our state capitol city of Des Moines . Chestnut Festival is also being held in great city of Chicago, IL .Every year it's either being held in Chicago, IL , Des Moines, IA or our hometown Waterloo. Three years ago we hosted our 8t" annual Chestnut Festival that was held in the same park. ( Byrnes Park) We loved the location and the way the event turned out. Chestnut Festival Consists of ; We will not be selling anything during the festival We were planning of having a live band Invitation to over 800 people Roasting over 1000 lbs of chestnuts over open fire in spec cally built roasting pans. ( Fire will be contained .) Food and drinks are provided free at no cost to our guests; NO ALCOHOL will be allowed or served during this event. Some of our traditional foods will be prepared and served at this event; Foods from the grill; steak, chicken and hot dogs. Hot dog, hot dog buns and chips ( provided by Tyson Foods and their representatives ) Beef stew Beef goulash Fish Stew Our homemade baked goods will be available as well as sweets/deserts. Attached are requirements requested. This invitation is open to public and all government associates including our councilman and councilwoman, Waterloo Police Department and our mayor. Your consideration will be greatly appreciated ! Thank you ! Respectifully Submitted, Izet Kajtezovic President of Chestnut Fest Chestnut Festival 2017 West 3rd St Waterloo, IA 50701 Izet Kajtezovic, a member of chestnut festival organization. (319) 483-8721 PH# September 29, 2016 Subject: Request for Byrnes Park Reservation for October 08, 2016 Dear Councilman, 8 Kestenljada Waterloo, IA We are writing to you about a request for Byrnes Park Reservation for our upcoming 8th Annual Chestnut Festival on October 8th, 2016. We are a small group of people from Bosnian community who come from region where chestnuts grow. For decades it has been our tradition to hold Chestnut Festival in our homeland country of Bosnia and Herzegovina. This same tradition we brought over with us specifically to our hometown Waterloo. It consists of inviting people over, whom we share our traditional values, and show them how to roast chestnuts in old traditional way. Food and drinks are provided FREE at no cost to our guests; NO ALCOHOL will be allowed or served during this event. This is our 8th Annual Chestnut Festival and again we were chosen as a host on previous Chestnut Festival that was held by people from same region, who live in our state capitol city of Des Moines. Chestnut Festival is also being held in great city of Chicago, IL. Every year it's either being held in Chicago, IL, Des Moines, IA, or our hometown Waterloo. Three years ago we hosted 5th Annual Chestnut Festival that was held at Black Hawk Park in Cedar Falls, IA. At that time weather was nice and permitting. This year we were planning to hold Chestnut Festival at the same location, Black Hawk Park in Cedar Falls, IA, specifically Cottonwood Shelter and Wood Duck Shelter. On August 15th, 2016 we paid $100 fee to make reservations for both places through MyCountyParks.com website. Since then we have been in contact with Mike Hendrickson, North Unit Ranger from Blackhawk County Conservation Board. Recently we had a lot of rain in our area that caused rivers, lakes and small creeks to overflow its banks causing small floods in residential and public areas such as county and state parks. Knowing that, we contacted Mike Hendrickson, North Unit Ranger from Blackhawk County Conservation Board and he advised us that Black Hawk Park in Cedar Falls, IA specifically Cottonwood Shelter and Wood Duck Shelter will be closed until further notice due to site being underwater. Since we already have a pre-set date for our 8th Annual Chestnut Festival on October 8th, 2016 we are unable to hold this significant event at reserved location due to area being underwater. Since we are very short with the time we are asking for your permission to allow us hold this significant event at Byrnes Park in Waterloo? We have paid insurance for this event through PDCM Insurance; certificate holder is Black Hawk County (See attachment) We have contacted local hotels/motels and informed them of this upcoming event. Some of them offered lower rates to our guests during their stay. Chestnut Festival consists of; ✓ We will not be selling anything during the festival. ✓ We were planning on having a live band (this can be excluded if necessary). ✓ Invitation to over 500 people. ✓ Roasting over 1000 pounds of chestnuts over open fire in specifically built roasting pans. (Fire will be contained). ✓ Food and drinks are provided FREE at no cost to our guests; NO ALCOHOL will be allowed or served during this event. Some of our traditional foods will be prepared and served at this event; ✓ Foods from the grill; steaks, chicken, hot dogs ✓ Hot dogs, buns and chips (provided by: Tyson Foods and their representatives) ✓ Some of our more delicious foods such as; ✓ Beef Goulash ✓ Bean soup/stew ✓ Fish stew We'll finish it all with some of our homemade bakery goods! This invitation is open to public and all government associates including our councilmen and councilwomen, Waterloo Police Department and our mayor Quentin Hart. Your consideration will be greatly appreciated. Thank you! Respectfully submitted, /ate rev! e Izet Kajtezovic Pesident of Chestnut Festival NSI A OfVISION O[ WEST BEND A MU" -A- INSURANCE COMPANY ISI o R LK.-stvL Special Event Applicatic GENERAL INFORMATION: Agency Name PDCM Insurance Producer Ann Robinson Premium Payment Method: X Full - (Full payment is due at inception) Effective Date APPLICANT INFORMATION: Applicant's Name Q t7 Mailing Address: Street 026,/ 7 ' City Wce rfv Contact Person Phone # Applicant is a: ❑ Individual ❑ Partnership ❑ Corporation (s Other (specify) r"/36,. 11 4211 ❑ Website State /A- zip 607e EVENT LOCATION: _ocation # Street, City, County, State, ZIP ?->" v e 5 ?"qa,9—.4 PRIOR INSURANCE INFORMATION s event ever been held previously? YES ❑ NO :` yes complete the following "Prior Coverage" and "Loss History" sections. Prior Coverage Prior Carrier E3r PER(' SLS i Eff./Exp. Date Policy Number Policy Premium jolts-Ivle Jana A I1 �- Loss Hstcrr : Note any prior claims or losses for this event. Check here if there are no prior claims. mac__ e ce Description of Claim Amount Paid Claim Status ❑ Open ❑ Closec ❑ Open ❑ Closec ❑ Open ❑ Closec NA 0003 06 18 PO Box 620976 i Middleton. WI 53562 Phone (608) 410-3410 Fax (800) 320-1622 www.thesilverlining.com Page 1 of 3 Special Event Application GENERAL LIABILITY SECTION 1. PER OCCURRENCE/AGGREGATE LIMITS ❑ $100,000/200,000 ❑ $300,000/600,000 N5S5 0 3 1 300 000 11$1,000,00012,000,000 [111$1,000,000/3,000,000 PLEASE ANSWER ALL OF THE FOLLOWING QUESTIONS: A. Date of Event: Ekzeoted e� - B. Describe the event, including a,complete rs ^`j c :, :es 2 ..se att y _, a :_ C. What is your involvement in the event? Check a' D. Is a Certificate of Insurance required from ve-o -s If no, what exhibitors must submit a certificate ,fany-,' Hours of Operation: A l`t' _- 6 Ft( SPONSOR _ VENDOR CRGAN ZER 'PARTICJPANT YES 7 NO If sponsoring this event, are you requesting to be -a-ed as an add' ^nal insured or vendors oi,cy? YES ` NO E. ANY ADDITIONAL INSUREDS ❑ Manager or Lessors ] c , i (,I,) LW J ❑ NOC 1,4.:% ,( YES ❑ NO F What precautionary measures have been taken the even. of a medical emergency or injury: G. Briefly describe what security measures .v:': tak.e ",cude the number of security personnel and the name of the firm providing the security: i \ \ \j) k'('r\A H. Is there grandstand or bleacher seating' ❑ YES f NO I, Is there a barrier between the exhibition tne soec:ators? ❑ YES ❑ NO kl N/A (A barrier is required for events with veh,cies) If yes, please explain the type of barrier and distance to the spectators• ` y\'\ tyt, ; o' 4` yio tJ J. Are spectators allowed to participate in any of the sponsored events? Q 'YES ❑ NO If yes, please explain: \, % tom i K. Are participants required to sign any releas f waivers? ❑ YES NO If so, please attach a copy. L. Will you be using any mobile equipment? Check all that apply. ❑ATV's ❑Golf Carts ❑Snowmobiles ❑ Bobcats 17. Cranes ❑.Tractors ❑ Horse drawn wagons ❑Other What is the use of this equipment? Check all that appy: ['Transporting People ❑Transporting Supplies or Equ+pment ❑Operated/Driven by Public ❑Officials/Staff Only ['Other Where is the equipment stored when not in use? Who is responsible for the insurance of the mobile equip ment? M. Will the applicant serve alcohol: ❑ YES NO If yes: a. Who is providing the liquor liability coverage'? b. Who is providing the security in the area where the liquor is being served? N. Will applicant allow others to serve alcohol at this event? If so, certificates of insurance are required. ❑ YES J NO NA 0003 0618 Page 2 of 3 PO Box 620976 ( Middleton, WI 53562 1 Phone: (608) 410-3410 1 Fax: (800) 320-1622 1 www.thesilverlining.com Special Event Applicatic IF LIQUOR LIABILITY COVERAGE IS DESIRED, PLEASE COMPLETE THE FOLLOWING LIQUOR LIABILITY SECTION. IF YOU ARE NOT APPLYING FOR LIQUOR LIABILITY;/DO NOT COMPLETE THIS SECTION. NOTE: LIQUOR LIABILITY IS ONLY AVAILABLE IF NSI IS PROVIDING THE GENERAL LIABILITY COVERAGE FOR THIS EVENT. IQUOR LIABILITY SECTION A Liquor Liability Limit, Per Ogcurrence/Aggregate 0 $100,000/100,000 / 0 $300,000/300,000 0 $500,000/500,000 0 $1,000,000/1,000,000 What are anticipated alc,Ohol sales for this special event? Beer $ Wine $ Liquor $ What is the anticipatey7crowd size? D curing what hours will alcohol be served? to E. I . a liquor license required for this event? E YES 0 NO F. II the servers oythe alcoholic beverages be licensed bartenders? ❑ YES ❑ NO G. WI I there be lal''enforcement officers in the immediate area? 0 YES 0 NO If y: s, please J plain: H Will here be, double fence around the area where alcohol is served? ❑ YES I. Will . nyone, finder the age of 21 be permitted in the area where liquor is served? 0 YES If yes, will nst bands be used? 0 YES J. Will I l's .e checked? 0 YES K. Has apscant hosted similar events with the sale of alcohol? 0 YES If yes, 1. Ha- a..licant ever been cited for violation of a law or ordinance re :five . the sale of alcohol? ❑ YES 2. -ve the - been any fights among patrons during previous events? ❑ YES 3. ave ther= been any fights between employees and patrons? ❑ YES L. Dees applica t currently have Liquor Liability coverage? 0 YES Iyes, provide he name of company: remium $ (Not Applicable\In Missouri) Has applicant ever had liquor liability coverage ' on -renewed or cancelled? Please provide the name and phone number of the contact person in charge of the alcohol sales: Name: Phone Number: O. List all claims or occurrences that may give rise to claims for the previous five years: ❑ NO 0 NO ❑ NO ❑ NO ❑ NO ❑ NO ❑ NO ❑ NO ❑ NO ❑ YES ❑ NO I have read the above questions and ! hereby declare to the best of my knowledge and belief that a!I of the foregoing statements are true and that these statements are offered as an inducement to the company to issue the policy for which I am applying. NOTICE: PLEASE READ BEFORE SIGNING! In order to underwrite the insurance applied for above, an investigation consumer report may be requested and made, including information as to the character of the applicant for insurance and the persons to be insured under the po=Icy aop!ied for their general reputations, business characteristics and credit standing. You are advised that you may make a request w th:5 a 'easonaole time after receipt of this Notice for a disclosure by West Bend Mutual Insurance Company of the nature and scope c` the nvest,caton requested. Fraud Warning Please refer to Acord 63 for state specific fraud warnings. All Other States: Any person who knowingly conceals or provides materially false, incomplete 7,S ead ^g information on an application or concerning a claim to an insurance company for the purpose and intent of defrauding the cc'~ca-v nay be guilty of insurance fraud in violation of state law. Penalties may include imprisonment, fines, or denial of insurance benefits / Date /� �(� ' e f Applicant's Signature i' / ac.1% Agency Name Producer's Signature PDCM Insurance 8 53562 c ,. (608) 410-3410 , Pax .8CC 320-'522 4'.^1AN thesilverlining com Page 3 of CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL Department Library • 715 MULBERRY STREET 50703 Today's Date: 8/20/2019 Effective Date: 8/9/2019 Employment Date: 1/4/2016 Job Title/Classification Director This is to report that the employment of Steven P. Nielsen with the City of Waterloo has been severed by reason of: r� Retired Disability Related ❑ Resigned ( 1 Termination ❑ Other No l_les In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Approved by Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: `473/11 Accruals (Copy in Personnel File) Department and Human Resources ❑status ❑ Date 8/20/2019 Date S\'3.i\lei Updated 6/28/11 Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 95.36 $ 54.82 $ 5,227.64 Vacation -Current 24 $ 54.82 $ 1,315.68 Usable Sick Leave (x) 25% $ - Frozen Sick Leave (x) 60% $ - Personal Hours $ - Comp Time Pay $ - Unscheduled Leave $ Other Pay Total Payment $ 6,543.32 Approved by Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: `473/11 Accruals (Copy in Personnel File) Department and Human Resources ❑status ❑ Date 8/20/2019 Date S\'3.i\lei Updated 6/28/11 CITY OF WATERLOO, IOWA CITY HALL • 715 MULBERRY STREET 50703 Today's Date: 8/20/2019 Effective Date: 8/16/2019 Employment Date: 8/22/2017 To: City Council Members Re: Notice of Severance Department Cedar Valley SportsPlex-Leisure Services Job Title/Classification Customer Service Specialist This is to report that the employment of Leann Nefzger with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes Resigned Termination Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Approved by Human Resources Routing Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: 3 (Copy in Personnel File) Department and Human Resources Accruals (Status ❑-9 Date 2 Date % 1)a Updated 6/28/11 Benefits Total Hours 1 (x) Hourly Rate Total Payout Vacation -Accrued 50 $ 23.13 $ 1,156.50 Vacation -Current 61 $ 23.13 I $ 1,410.93 Usable Sick Leave 4 $ 23.13 (x) 25% $ 23.13 Frozen Sick Leave $ 23.13 I (x) 60% $ Personal Hours 47.87 $ 23.13 I $ 1,107.23 Comp Time Pay 18.75 J $23.13 $ 433.69 Unscheduled Leave $ - Birthday 8 1 $ 23.13 $ 185.04 Total Payment L $ 4,316.52 Approved by Human Resources Routing Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: 3 (Copy in Personnel File) Department and Human Resources Accruals (Status ❑-9 Date 2 Date % 1)a Updated 6/28/11