HomeMy WebLinkAboutMinutes-07/08/2013July 8, 2013
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 8, 2013. Mayor Ernest G. Clark
in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Welper, Hart. Absent: Schmitt.
Moment of Silence.
Pledge of Allegiance: Matt O'Brien, Director of Technology.
141222 - Hart/Welper
that the Agenda, as amended by updating the dates on items 1.b.1 and 4, amending
the wording on item 3, 5, and 8, for the Regular Session on Monday, July 8,
2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion
carried.
141223 - Hart/Welper
that the Minutes, as proposed, for the Regular Session on Monday, July 1, 2013,
at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried.
Mayor Clark recognized the July 2013 Team Member of the Month - Maria Tiller.
CONSENT AGENDA
141224 - Hart/Welper
1.
2.
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated July
8, 2013, in the amount of $4,498,300.49, a copy of which is on file in the
City Clerk's office, together with recommendation of approval of the
Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2013-577.
2. Request of Michael Fox for a variance to the Noise Ordinance on July 10,
2013 from 2:00 - 2:30 PM in conjunction with Dave O'Brien for Iowa press
conference event to be held at Lincoln Park including a speaker, together
with recommendation of approval of Director of Safety Services.
Resolution adopted and upon approval by Mayor assigned No. 2013-578.
3. Request of Susan Dunn for a variance to the Noise Ordinance on August 4,
2013 from 9:00 AM to 7:00 PM in conjunction with Waterloo Homecoming
Reunion event to be held at Sullivan Park including a DJ and the use of a
PA system, together with recommendation of approval of Director of Safety
Services.
Resolution adopted and upon approval by Mayor assigned No. 2013-579.
4. Request of Iowa Heartland Habitat for Humanity for a concrete driveway to
be located at 434 Florence Street, together with recommendation of
approval of City Engineer.
Resolution adopted and upon approval by Mayor assigned No. 2013-580.
b. Motion to approve the following:
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
exceed
Chawne Paige,
Digital Arts
Manager
Travel to
return/pick up art
at Emmanuel
Merisier
North
Bergen, NJ
July 9-15,
2013
$2,350.00
Sgt. Hector
Camarin, Inv. Adam
Wittmayer, Inv.
Chris Morley, and
Inv. Shawn Monroe
Inside the Tape
Homicide School
Des Moines,
Iowa
Sept. 10-
12, 2013
$1,820.00
July 8, 2013
3.
4.
Page 2
Officer Spencer
Gann & Officer Tom
Frein
Tactical Warrant
Service
Johnston,
Iowa
September
9-11, 2013
$285.00
Lieutenant Frank
Krogh & Property
Evidence
Supervisor Dave
Boesen
Advanced Techniques
in Evidence Room
Management
Appleton,
Wisconsin
September
2-4, 2013
$1,276.00
Class B Beer License Permit Application
5. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014)
(Includes Sunday Sales)
Class E Liquor License Permit Application
6. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014)
(Includes Sunday Sales)
Class B Wine License Permit Application
7. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014)
(Includes Sunday Sales)
Cigarette Permit Applications
8. The Jet Lounge, 451-453 W. Parker Street
9. S.A.C.'s Neighborhood Pub, 2000 Hawthorne Avenue
10. Prime Mart #5, 508 Broadway Street
11. Midwest Provisions, Inc., 501 N. Elk Run Road
12. Bonds
Roll call vote -Ayes: Six. Motion carried.
PUBLIC HEARINGS
141225 - Hart/Welper
that proof of publication of notice of public hearing on Purchase of F.Y. 2014
Ammunition, as published in the Waterloo Courier on July 4, 2013, be received
and placed on file. Voice vote -Ayes: Six. Motion carried.
141226 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Hart/Welper
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
141227 - Hart/Welper
that "Resolution confirming approval of specifications, bid document, etc., be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-581.
141228 - Hart/Welper
that "Resolution ordering to proceed in conjunction with Purchase of F.Y. 2014
Ammunition, be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-582.
141229 - Hart/Welper
to receive and file and instruct City Clerk to open and read bids and refer to
City Clerk for review in conjunction with Purchase of F.Y. 2014 Ammunition:
Bidder
Bid Amount
Ultramax Ammunition
Rapid City, SD
On file in the City
Clerk's Office
Voice vote -Ayes: Six. Motion carried.
141230 - Welper/Hart
that proof of publication of notice of public hearing on Request of Prime RE,
LLC for the vacation of a portion of an existing 16 foot sanitary sewer
July 8, 2013 Page 3
easement, for the purpose of relocating the sanitary sewer line for commercial
development purposes, on the property generally bounded by Crossroads Boulevard,
Bopp Street and La Porte Road subject to the approval becoming effective upon
the completion and acceptance of the new sanitary sewer line, as published in
the Waterloo Courier on July 3, 2013, be received and placed on file. Voice
vote -Ayes: Six. Motion carried.
141231 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Welper/Hart
that the hearing be closed and recommendation of approval of Planning,
Programming and Zoning Commission be placed on file. Voice vote -Ayes: Six.
Motion carried.
141232 - Welper/Hart
that "an Ordinance vacating a portion of an existing 16 foot sanitary sewer
easement, for the purpose of relocating the sanitary sewer line for commercial
development purposes, on the property generally bounded by Crossroads Boulevard,
Bopp Street and La Porte Road", be received, placed on file, considered and
passed for the first time. Roll call vote -Ayes: Six. Motion carried.
141233 - Welper/Hart
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll call vote -Ayes: Six. Motion carried.
141234 - Welper/Hart
that "an Ordinance vacating a portion of an existing 16 foot sanitary sewer
easement, for the purpose of relocating the sanitary sewer line for commercial
development purposes, on the property generally bounded by Crossroads Boulevard,
Bopp Street and La Porte Road", be considered and passed for the second and
third times and adopted. Roll call vote -Ayes: Six.
Ordinance adopted and upon approval by Mayor assigned No. 5167.
RESOLUTIONS
141235 - Greenwood/Welper
that "Resolution approving variance to the requirements of the 2013 Sidewalk
Repair Program - Zone 3", be adopted. Roll call vote -Ayes: Six.
Don Schares, Owner of Dairy Queen, noted that the sidewalk that runs through the
drive through. This is the season his revenue made. He is requested to wait
until early next spring to do the repair.
Mayor Clark requested that the property owner notify the Engineering Department
with a specific date to complete the work.
Resolution adopted and upon approval by Mayor assigned No. 2013-583.
141236 - Getty/Hart
that "Resolution approving the proposal with JSA Development for Federal and
State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and
Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit
award", be adopted. Roll call vote -Ayes: Five. Nays: One (Greenwood).
Mr. Greenwood questioned if this is standard procedure.
Mayor Clark responded that it is common practice to hire consultants to write
grants.
David Deeds, JSA Controller, responded by explaining the potential cost for the
agreement based on the award given.
Mr. Jones questioned if hiring on a contingency is standard.
Noel Anderson, Community Planning and Development Director, noted that we have
done it both ways and the amount is over several years.
Resolution adopted and upon approval by Mayor assigned No. 2013-584.
July 8, 2013 Page 4
141237 - Getty/Hart
that "Resolution approving an Agreement with the Waterloo Community Development
Board for the use of F.Y. 2014 Block Grant Funds in the amount of $50,000.00 for
the Gates Park Playground Project; and authorize Mayor to execute said
document", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-585.
141238 - Getty/Hart
that "Resolution approving an Agreement with the Waterloo Community Development
Board for the use of F.Y. 2014 Block Grant Funds in the amount of $18,000.00 for
the Sullivan Park Basketball Court Replacement Project; and authorize Mayor to
execute said document", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-586.
141239 - Cole/Getty
that "Resolution approving contract with AECOM Technical Services, Inc. for
professional services related to the design and creation of construction bid
documents of a storm sewer running generally under holes 14 & 15 at South Hills
Golf Course", be adopted. Roll call vote -Ayes: Six.
Mr. Jones asked for an explanation of the project.
JB Bolger, Golf Manager, noted there is a large water shed that drains across
the holes. This has caused issues during heavy rains.
Resolution adopted and upon approval by Mayor assigned No. 2013-587.
141240 - Cole/Getty
that "Resolution approving installation of 100 watt HPS street light on existing
wood pole located across from 1334 Roosevelt; and authorize City Clerk to notify
MidAmerican Energy", be adopted. Roll call vote -Ayes: Six.
Mr. Hart thanked staff for getting this project done.
Resolution adopted and upon approval by Mayor assigned No. 2013-588.
141241 - Cole/Getty
that "Resolution approving Amendment to Health Insurance Plan to comply with
healthcare reform requirements reducing new hire waiting period to 90 days", be
adopted. Roll call vote -Ayes: Six.
Mr. Getty asked what the current plan is.
Suzy Schares, City Clerk, explained that the current waiting period is 120 days
and that due to health care reform it now needs to be no longer than 90 days.
Resolution adopted and upon approval by Mayor assigned No. 2013-589.
141242 - Cole/Getty
that "Motion approving Change Order No. 2 for a net increase of $403.00 for
equipment purchased from Schmitt Telecom Partners for a New Phone System for the
City", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-590.
141243 - Cole/Getty
that "Motion approving Change Order No. 9 for a net increase of $45,657.63 for
the F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786", be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-591.
OTHER COUNCIL BUSINESS
141244 - Hart/Welper
to instruct Public Works Director to prepare specifications, bid documents, etc.
in conjunction with Purchase of Emulsions for F.Y. 2014 Seal Coating Program, be
approved. Voice vote -Ayes: Six. Motion carried.
•
July 8, 2013 Page 5
141245 - Hart/Welper
that specifications, bid documents, etc. in conjunction with the purchase of
Emulsions for F.Y. 2014 Seal Coating Program, be received and placed on file.
Voice vote -Ayes: Six. Motion carried.
141246 - Hart/Welper
that "Resolution preliminarily approving specifications, bid documents, etc. in
conjunction with the purchase of Emulsions for F.Y. 2014 Seal Coating Program",
be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-592.
141247 - Hart/Welper
that "Resolution setting date of hearing and bid opening as July 22, 2013; and
instruct City Clerk to publish notice of specifications, bid documents, etc. in
conjunction with the purchase of Emulsions for F.Y. 2014 Seal Coating Program",
be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-593.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned how the consultant would be paid who will be
applying for the tax credits.
ADJOURNMENT
141248 - Hart/Welper
that the Council adjourn at 5:53 p.m. Voice vote -Ayes: Six. Motion carried.
Suzy Scha es
City Cler