HomeMy WebLinkAboutMinutes-11/18/2013November 18, 2013
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 18, 2013. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Welper, Hart. Absent:
Schmitt.
Moment of Silence.
Pledge of Allegiance: Noel Anderson, Community Planning & Development Director.
141899 - Hart/Greenwood
that the Agenda, as proposed, for the Regular Session on Monday, November 18,
2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion
carried.
141900 - Hart/Greenwood
that the Minutes, as proposed, for the Regular Session on Monday, November 12,
2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion
carried.
Mayor Clark read a Proclamation declaring November 2013 as "Adoption Month".
Mayor Clark read a Proclamation declaring November 2013 as "Pancreatic Cancer
Awareness Month".
Presentation of the Leisure Services Youth Flag Football Character Counts Player
of the Year Awards to: Carter Gallagher, Mina Ruiz, Maxwell Paxton and Tajanik
Williams.
Presentation of Leisure Services Youth Flag Football Character Counts Coach of
the Year Awards to: Dustin Luctenberg, Tom Hansen, Dustin Fadiga and Nathan
Porter.
CONSENT AGENDA
141901 - Hart/Welper
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated
November 18, 2013, in the amount of $3,519,516.04, a copy of which is on
file in the City Clerk's office, together with recommendation of approval
of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2013-953.
2. Resolution approving the Request of Carrie Morrison for tax exemptions on
improvements totaling $18,750.00 for property located at 1522 Longfellow
Avenue and located in the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2013-954.
3. Resolution approving the Request of Fawn Davis for tax exemptions on
improvements totaling $134,000.00 for property located at 950 Newton
Street and located in the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2013-955.
4. Resolution approving the Request of Jesse Bialas for tax exemptions on
improvements totaling $257,652.00 for property located at 1921 Partridge
Lane and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2013-956.
b. Motion to approve the following:
1. Recommendation of appointment of Adrienne Volker to the position of
Associate Planner, effective November 26, 2013.
November 18, 2013
2.
3.
4.
Page 2
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Chapala Mexican
Restaurant
900 La Porte Road
C Liquor
Renewal
8/7/14
X
Gallerija 92
1927 Jefferson Street
C Liquor
New
11/1/14
X
R -Place
921 Broadway Street
B Native Wine,
Special C Liquor
(BW), Outdoor
Service
New
10/28/14
X
Roll call vote -Ayes: Six. Motion carried.
PUBLIC HEARINGS
141902 - Getty/Hart
that proof of publication of notice of public hearing on the Request of Iowa
Development Enterprises for a site plan amendment to the "R -1,R -P" Planned
Multiple Residence District, to allow for the construction of 5 single-family
homes on approximately 3 acres of land generally located north of the
intersection of Burton Avenue and West Donald Street at the former Van Eaton
School site, be received and placed on file. Voice vote -Ayes: Six. Motion
carried.
This being the time and place of public hearing, the Mayor called for written
and oral comments and there were none.
141903 - Getty/Hart
that the hearing be closed and recommendation of approval of Planning,
Programming and Zoning Commission. Voice vote -Ayes: Six. Motion carried.
141904 - Getty/Hart
to receive, file, consider and pass for the first time an Ordinance amending
Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending
the Official Zoning Map referred to in Section 10-4-4, Approving a Site Plan
Amendment on Certain Property. Roll Call vote -Ayes: Six. Motion carried.
141905 - Getty/Hart
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll Call vote -Ayes: Six. Motion carried.
141906 - Getty/Hart
that "Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning
Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4,
Approving a Site Plan Amendment on Certain Property in conjunction with the
Request of Iowa Development Enterprises for a site plan amendment to the "R -1,R -
P" Planned Multiple Residence District, to allow for the construction of 5
single-family homes on approximately 3 acres of land generally located north of
the intersection of Burton Avenue and West Donald Street at the former Van Eaton
School site" be considered and passed for the second and third times and the
ordinance be adopted. Roll call vote -Ayes: Six.
Ordinance adopted and upon approval by Mayor assigned No. 5190.
141907 - Greenwood/Hart
that proof of publication of notice of public hearing on the Request of Iowa
Development Enterprises for a site plan amendment to the "R -3,R -P" Planned
Multiple Residence District, to allow for the construction of 6 twin homes on
approximately 1.68 acres of land generally located at the intersection of Mills
Lane and Dysart Road, be received and placed on file. Voice vote -Ayes: Six.
Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral comments and there were none.
November 18, 2013
BID OPENING
141917 - Cole/Hart
Page 4
that proof of publication of notice of public hearing on the Request for
Proposal for Asbestos Survey Services for properties located at 1423 Hawthorne
Avenue, 223 Independence Avenue, 927 Mullan Avenue, 421 Almond Street, 425
Almond Street, 928 Mulberry Street, 408 Saxon Street, 420 Dawson Street, 426
Cherry Street, 134 Dearborn Avenue, 717 Vinton Street, 67 Franklin Street, 520
Cottage Street, 120 Smith Street, 820 Fowler Street, 1013 Lincoln Street, 409
State Street, 100 Blackwood Avenue, 3137 Independence Avenue, 2375 Independence
Avenue, 4012 Leversee Road, 210 Clay Street and 211 Courtland Street, be
received and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
141918 - Cole/Hart
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
141919 - Cole/Hart
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with the Request for Proposal for Asbestos Survey Services
for properties located at 1423 Hawthorne Avenue, 223 Independence Avenue, 927
Mullan Avenue, 421 Almond Street, 425 Almond Street, 928 Mulberry Street, 408
Saxon Street, 420 Dawson Street, 426 Cherry Street, 134 Dearborn Avenue, 717
Vinton Street, 67 Franklin Street, 520 Cottage Street, 120 Smith Street, 820
Fowler Street, 1013 Lincoln Street, 409 State Street, 100 Blackwood Avenue, 3137
Independence Avenue, 2375 Independence Avenue, 4012 Leversee Road, 210 Clay
Street and 211 Courtland Street", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-957.
141920 - Cole/Hart
that "Resolution ordering construction in conjunction with the Request for
Proposal for Asbestos Survey Services for properties located at 1423 Hawthorne
Avenue, 223 Independence Avenue, 927 Mullan Avenue, 421 Almond Street, 425
Almond Street, 928 Mulberry Street, 408 Saxon Street, 420 Dawson Street, 426
Cherry Street, 134 Dearborn Avenue, 717 Vinton Street, 67 Franklin Street, 520
Cottage Street, 120 Smith Street, 820 Fowler Street, 1013 Lincoln Street, 409
State Street, 100 Blackwood Avenue, 3137 Independence Avenue, 2375 Independence
Avenue, 4012 Leversee Road, 210 Clay Street and 211 Courtland Street", be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-958.
141921 - Cole/Hart
to receive and file and instruct City Clerk to open and read bids and refer to
the Community Planning & Development Director for review:
Bidder
Bid Security
Bid Amount
Cardno ATC
223 E. 4th St. Suite D
Waterloo, IA 50703
5%
$12,050.00
Evans Inspection Service, Inc.
15253 Hollywood Road
Monticello, IA 52310
$682.00
$13,639.00
Hawkeye Environmental
814 Wood Lily Road
Solon, IA 52333
5%
$10,580.00
New Horizons Enterprises, LLC
1201 D Street
Lincoln, NE 68502
5%
$46,000.00
Terracon
6612 Chancellor Drive, Suite 102
Cedar Falls, IA 50613
$29,805.00
Ayes: Six. Motion carried.
November 18, 2013
Page 6
141930 - Welper/Hart
that "Resolution authorizing to proceed in conjunction with the Purchase of One
(1) 2014 Parks Truck with Chip Box", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-962.
141931 - Welper/Hart
to receive and file and instruct City Clerk to open and read bids and refer to
Public Works Director for review in conjunction with Purchase of One (1) 2014
Parks Truck with Chip Box.
Bidder
Bid Amount
GATR Truck Center
Cedar Rapids, IA
$134,350.62
GATR Truck Center
Cedar Rapids, IA
-Mack GU
$118,445.16
Harrison Truck Centers
P.O. Box 1708
Waterloo, IA 50704
$124,235.00
Truck Country - Cedar Rapids
8415 6th Street SW
Cedar Rapids, IA 52404
$123,620.00
Ayes: Six. Motion carried.
RESOLUTIONS
141932 - Hart/Welper
that "Resolution approving recommendation of award of bid to Murphy Tractor &
Equipment Co. of Waterloo, Iowa, in the amount of $54,000.00, for the Rental of
Three (3) Motor Graders to Support Snow Removal Operations.", be adopted. Roll
call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-963.
141933 - Hart/Welper
that "Resolution approving recommendation of award of contract to Cramer and
Associates, Inc. of Grimes, Iowa, in the amount of $1,163,182.55, for the F.Y.
2014 Bridge Deck Repairs and Overlay Program, Contract No. 777; and authorize
Mayor and City Clerk to execute said document", be adopted. Roll call vote -
Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-964.
141934 - Hart/Welper
that "Resolution approving Contract, Bonds and Certificate of Insurance with
Cramer and Associates, Inc. of Grimes, Iowa, in the amount of $1,163,182.55, for
the F.Y. 2014 Bridge Deck Repairs and Overlay Program, Contract No. 777; and
authorize Mayor and City Clerk to execute said documents", be adopted. Roll
call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-965.
141935 - Cole/Hart
that "Resolution approving Supplemental Agreement No. 1 with AECOM Technical
Services, Inc. of Waterloo, Iowa, in an amount not to exceed $15,000.00, for
professional services related to construction review and staking for the South
Hills Drainage Improvements Project; and authorize Mayor to execute said
document", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-966.
November 18, 2013
141936 - Cole/Hart
Page 7
that `Resolution approving recommendation of award of contract to Veith
Construction Corporation of Cedar Falls, Iowa, in the amount of $119,000.00, for
the South Hills Drainage Improvements Project; and authorize Mayor and City
Clerk to execute said document", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-967.
141937 - Cole/Hart
that "Resolution approving certain actions with respect to the Kimball Avenue
Improvements Project and to authorize negotiations and the use of condemnation
procedures for the acquisition of said property interests", be adopted. Roll
call vote -Ayes: Five. Abstain: One.
Noel Anderson, Community Planning & Development Director, stated that there will
be a work session next week to discuss three, four, and five lane designs.
Tonight's item is -to set potential use of condemnation but it is not thought to
be needed.
Resolution adopted and upon approval by Mayor assigned No. 2013-968.
141938 - Hart/Welper
that "Resolution approving Contract for Asbestos Abatement Services with Active
Thermal Concepts of Hiawatha, Iowa, in the amount of $43,948.00, in conjunction
with asbestos abatement services for 217-219 Jefferson Street and 300 West 3rd
Street; and authorize Mayor and City Clerk to execute said document", be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-969.
141939 - Hart/Welper
that "Resolution approving Demolition Contract for Demolition and Site Clearance
Services with Stickfort Construction of Hudson, Iowa, in the amount of
$31,650.00, in conjunction with demolition services for 1001 Linden Avenue; and
authorize Mayor and City Clerk to execute said document", be adopted. Roll call
vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-970.
141940 - Hart/Welper
that "Resolution approving Amendment to Development Agreement and Amendment to
Minimum Assessment Agreement with Cedar Valley Warehouse, LLC of Waterloo, Iowa
for the building located at 2843 Geraldine Road, which will better define
timelines for tax rebates and required minimum values on the project area; and
authorize Mayor and City Clerk to execute said document", be adopted. Roll call
vote -Ayes: Six.
Noel Anderson, Community Planning & Development Director, stated that this is a
40,000 sq. ft. building that was built by Brent Dahlstrom & Jim Selentic and is
now being sold. This amendment to the development agreement is to clarify that
the buyer gets the appropriate tax rebates.
Resolution adopted and upon approval by Mayor assigned No. 2013-971.
141941 - Hart/Welper
that "Resolution approving request of MidAmerican Energy to dedicate a new
utility easement on property located near the end of Sycamore Street, just west
of Highway 63, near 59 Sycamore Street, for the purpose of constructing new
underground electric feeder circuits within the proposed easements, with said
circuits serving areas near downtown; and authorize Mayor to execute said
document", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-972.
OTHER COUNCIL BUSINESS
141942 - Welper/Hart
to instruct Public Works Director to prepare specifications, bid document, etc.
in conjunction with Purchase of Six (6) 2014 Police Patrol Vehicles, be
approved. Voice vote -Ayes: Six. Motion carried.
November 18, 2013
141943 - Welper/Hart
Page 8
that specifications, bid document, etc. in conjunction with Purchase of Six (6)
2014 Police Patrol Vehicles, be received and placed on file. Voice vote -Ayes:
Six. Motion carried.
141944 - Welper/Hart
that "Resolution preliminarily approving specifications, bid document, etc. in
conjunction with Purchase of Six (6) 2014 Police Patrol Vehicles", be adopted.
Roll call vote -Ayes: Six.
Mark Rice, Public Works Director, stated that the new model is working well and
that the lifespan of each vehicle is four to five years.
Mr. Welper stated that the reason we're staying with the current model of Ford
is because the inside of the vehicle is the same as the old Crown Victoria so we
don't have to buy new interiors.
Mr. John Sherbon, 1715 Robin Rd, recommended that the city look at purchasing
vehicles that run on natural gas for cost effectiveness.
Mayor Clark stated that CNG is not readily available and Police cars need to
fill up two to three times in a 24 hour period, day and night.
Mark Rice, Public Works Director, stated that they did spec it in garbage trucks
and it was not cost effective. He also said that in the future they would spec
it as an alternative.
Mayor Clark stated that we would do it if, taking into consideration all of the
variables, it proves to be cost effective.
Mr. Greenwood said that he would like to see it spec'd.
Resolution adopted and upon approval by Mayor assigned No. 2013-973.
141945 - Welper/Hart
that "Resolution setting date of hearing and bid opening as December 9, 2013;
and instruct City Clerk to publish notice of specifications, bid document, etc.
and taking of bids in conjunction with Purchase of Six (6) 2014 Police Patrol
Vehicles", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-974.
ORAL PRESENTATIONS - None
141946 - Hart/Getty
that the council adjourn to Executive Session at 6:20 p.m. Roll call vote -Ayes:
Six. Motion carried.
City Attorney Jim Walsh stated that discussion of property acquisitions is an
approved topic of Executive Session pursuant to Iowa Code Section
21.5(1) (j)2013.
EXECUTIVE SESSION
141947 - Hart/Getty
that the council adjourn Executive Session at 6:30 p.m. Voice vote -Ayes: Six.
Motion carried.
141948 - Hart/Getty
to proceed. Voice vote -Ayes: Five. Abstain: One (Greenwood). Motion carried.
ADJOURNMENT
141949 - Hart/Getty
that the Council adjourn at 6:30 p.m. Voice vote -Ayes: Six. Motion carried.
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