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HomeMy WebLinkAboutMinutes-11/25/2013November 25, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 25, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Daniel Trelka, Director of Safety Services 141950 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, November 25, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 141951 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, November 18, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 141952 - Hart/Schmitt 1. 2. 3. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated November 25, 2013, in the amount of $4,001,000.08 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-975. 2. Request of A -Line EDS, Inc. for tax exemptions on the construction of a new two (2) story office building and commercial Granulator building valued at $499,608.00 and $755,000.00 at 808 Dearborn Avenue and located in the Consolidated Urban Revitalization Area (LURA). Resolution adopted and upon approval by Mayor assigned No. 2013-976. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Todd Henrich, Building Maintenance State of Iowa Plumbing Code, Industry and Safety Waterloo, Iowa 2/8/14 $120.00 Officer Brandt Highway Drug Investigations for Patrol Des Moines, Iowa 12/2/13- 12/4/13 $355.00 Michelle Weidner, Chief Financial Officer 18th Annual Governmental GAAP Update Webinar - in office 12/5/13 $180.00 4. Recommendation of appointment of Chawne Paige from the Civil Service list to the position of Curator at the Waterloo Center for the Arts effective November 25, 2013 5. Recommendation of the following appointment: Appointee Board/Commission Expiration Date New or Re - Appointment Gregory Zars Metropolitan Transit Authority Board 6/30/14 New Appointment November 25, 2013 6. Page 2 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Karma Bar 309 West 4th Street C Liquor, Outdoor Service Renewal 10/14/14 X 7. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt abstained from a bills payment to Schmitt Telecom in the amount of $162.50. Mayor Clark Welcomed DeAnne Kobliska to the City of Waterloo and congratulated Chawne Paige on his promotion. PUBLIC HEARINGS 141953 - Hart/Greenwood that proof of publication of notice of public hearing on Development Agreement with Black Hawk Contracting and Development of Waterloo, Iowa to authorize the sale and conveyance of a portion of City -owned property for $1.00 located along Lafayette Street near its intersection with East 3rd Street, for the construction of 6 townhouse dwellings as published in the Waterloo Courier on November 19, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 141954 - Hart/Welper to table indefinitely. Roll call vote -Ayes: Seven. Motion carried. Noel Anderson, Community Planning and Development Director, reported that staff is working on details of the development agreement. Changes are needed. 141955 - Schmitt/Welper that proof of publication of notice of public hearing on the Real Estate Purchase Agreement with R & S Commercial LLC and R & S Rental LLC (SJ Construction) of Waterloo, Iowa for the sale of City -owned land located at East 9th and Sycamore Streets in the amount of $1.00, plus up to $2,000.00 in closing costs, in connection with Amendment to Development Agreement be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 141956 - Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 141957 - Schmitt/Welper that "Resolution confirming approval of said Real Estate Purchase Agreement; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-977. RESOLUTIONS 141958 - Greenwood/Schmitt that "Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2013; and authorize publication of the report and submission of the report to the State of Iowa", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-978. November 25, 2013 Page 3 141959 - Greenwood/Schmitt that "Resolution fixing the date of hearing as December 16, 2013 on the issuance of not to exceed $3,500,000.00 of General Obligation Urban Renewal Bonds; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-979. 141960 - Greenwood/Schmitt that "Resolution approving Agreement for Interconnect and Preemption of Highway Traffic Control Signals with Automatic Crossing Signals with Chicago, Central & Pacific Railroad Company for the design and connection (on railroad part) of interconnection between the City's traffic signal controller and the railroad's preemption and detection system; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-980. 141961 - Getty/Cole that "Resolution approving Supplemental Agreement No. 2 with Ament, Inc. of Cedar Rapids, Iowa, in an amount not to exceed $20,569.00, for additional work in plan development in conjunction with the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Abstain: One (Greenwood). Resolution adopted and upon approval by Mayor assigned No. 2013-981. 141962 - Getty/Cole that "Resolution approving Design and Professional Service Agreement with Invision Architecture of Waterloo, Iowa, in an amount not to exceed $32,000.00, for the Waterloo City Council Chambers Renovation Project; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-982. Ms. Cole gave an overview of the changes to the Council Chambers. 141963 - Schmitt/Welper that "Resolution approving Golf Course Pro Shop Agreement with Monte Meyer to provide golf pro services at South Hills Golf Course for the period January 1, 2014 to December 31, 2018; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-983. 141964 - Schmitt/Welper that "Resolution approving Golf Course Pro Shop Agreement with Andy Devine to provide golf pro services at Iry Warren Memorial Golf Course for the period January 1, 2014 to December 31, 2018; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-984. 141965 - Schmitt/Welper that "Resolution approving Golf Course Pro Shop Agreement with Nate Lubs to provide golf pro services at Gates Park Golf Course for the period January 1, 2014 to December 31, 2018; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-985. 141966 - Cole/Getty that "Resolution approving recommendation of award of bid to Truck Country of Cedar Rapids, Iowa, in the amount of $123,620.00, for the Purchase of One (1) 2014 Parks Truck with Chip Box", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-986. November 25, 2013 Page 4 141967 - Cole/Getty that "Resolution approving Third Tolling Agreement; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-987. 141968 - Cole/Getty that "Resolution approving recommendation of award of contract to Ricklefs Excavating, Ltd. of Anamosa, Iowa, in the amount of $352,134.00, for the La Porte Road Pumping Station and Force Main, Contract No. 847; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-988. 141969 - Cole/Getty that "Resolution approving completion of project, release of $8,840.05 retainage and final acceptance of work performed by Municipal Pipe Tool Company LLC of Hudson, Iowa, at a total cost of $176,801.00, in conjunction with the 2012 CIP Sewer Lining, Contract No. 834", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-989. 141970 - Welper/Greenwood that "Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services, Inc. of Waterloo, Iowa, in an amount not to exceed $55,500.00, for the addition of electrical upgrades, heating, ventilating and air conditioning improvements in conjunction with the Waterloo Easton WPCF Belt Press Addition, Contract No. 697; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-990. 141971 - Welper/Greenwood that "Resolution approving Total Acquisition Contract with Prairie Construction Co., Inc., successor in interest to Jens Olesen & Sons Construction Company for Parcel No. 8913-16-301,001, Auditor Whitney Road Plat Part of Lot 54, generally located at the southeast corner of North Hackett Road and Greenwood Avenue in the amount of $40,000.00, plus up to $1,000.00 in closing expenses, in conjunction with the Sherwood Park Recreation Area and Hartman Reserve Nature Center Additions Project; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Mr. Jones pointed out these services are being paid by a REAP Grant. Resolution adopted and upon approval by Mayor assigned No. 2013-991. 141972 - Welper/Greenwood that "Resolution approving Development Agreement with MMC Properties LLC of Waterloo, Iowa for the construction of a 10,000 square foot industrial building on Lot 2 of the South Port Addition (Geraldine Road), adding $352,000.00 of taxable value to the site, and offering a grant to purchase property for $73,868.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-992. 141973 - Welper/Greenwood that "Resolution setting date of hearing as December 9, 2013 to approve the sale and conveyance of City -owned property located at 1640 Cherry Hills Drive in the amount of $12,250.00 with a Development Agreement to Robert Castro; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-993. November 25, 2013 Page 5 141974 - Hart/Greenwood that "Resolution approving the Tax Increment Finance (TIF) electronic submittal reports to the State of Iowa for Fiscal Year 2013", be adopted. Roll call vote - Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-994. 141975 - Hart/Greenwood that "Resolution approving request to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Downtown Waterloo Urban Renewal and Redevelopment Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-995. 141976 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Cattle Congress Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-996. 141977 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Logan Avenue Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-997. 141978 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Martin Road Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-998. 141979 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the MidPort/Airport Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-999. 141980 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Northeast Industrial Area Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-1000. 141981 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Rath Area Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-1001. November 25, 2013 Page 6 141982 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the San Marnan Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-1002. OTHER COUNCIL BUSINESS 141983 - Cole/Hart to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Voice vote -Ayes: Seven. Motion carried. 141984 - Cole/Hart to receive and file specifications, bid document, etc. in conjunction with Demolition and Site Clearance Services (no regulated asbestos -containing materials) for 217-219 Jefferson Street and 300 West 3rd Street, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141985 - Cole/Hart that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Demolition and Site Clearance Services (no regulated asbestos - containing materials) for 217-219 Jefferson Street and 300 West 3rd Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-1003. 141986 - Cole/Hart that "Resolution setting date of hearing and bid opening as December 9, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids", be adopted. Roll call vote -Ayes: "Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-1004. ORAL PRESENTATIONS John Sherbon, 1715 Robin Road, attended DOT meeting regarding Kimball Avenue reconstruction and expressed concern with purchasing property prior to adopting the plan. 141987 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141988 - Hart/Welper that the Council adjourn at 5:50 p.m. Voice vote -Ayes: Seven. Motion carried. u'zy Sch res City Cle k