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HomeMy WebLinkAboutMinutes-09/16/2013September 16, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 16, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Bob Greenwood, Council Member At -Large. 141511 - Hart/Schmitt that the Agenda, as amended by changing the wording on item #10 and #11 by adding approving a policy and changing the location on item #16, for the Regular Session on Monday, September 16, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 141512 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 9, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation proclaiming September as Life Insurance Awareness Month. CONSENT AGENDA 141513 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. 2. 1. Resolution approving Finance Committee Invoice Summary Report, dated September 16, 2013, in the amount of $2,212,131.50, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-752. 2. Request of East High School to hold East High Homecoming Parade event to be held on September 27, 2013 at 1:00 p.m., with the amended route to start at East High School on Lime Street, pausing at the Black's Building to off load students wishing to attend the reception and end at East High School. Resolution adopted and upon approval by Mayor assigned No. 2013-753. 3. Request of Enisa Kajtazovic for tax exemptions on improvements totaling $280,000 for property located at 1736 Falcon Ridge and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2013-754. 4. Request of N&S Property, LLC for tax exemptions on improvements totaling $771,000 for property located at 401-409 Franklin Street and located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2013-755. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Emmanuel Merisier, visiting artist Gallery Talk Waterloo, Iowa September 25-27, 2013 $996.00 Mohammad Elahi, Traffic Engineer 2013 MOVITE Annual Meeting and Iowa DOT Traffic & Safety Forum Des Moines, Iowa September 18-19, 2013 $449.00 September 16, 2013 4. 5. 6. 7. Page 2 3. Recommendation of appointment of Troy Seemann from the Civil Service list to the position of Solid Waste Operator at the Waste Management Services Department effective September 17, 2013. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday BJ's Bar and Billiards 110 Ida Street C Liquor, Outdoor Service Renewal 7/29/14 X Knights of Pythias - Furgeson Lodge #5 244 Ash Street C Liquor, Outdoor Service New 9/11/14 X American Golf Course 1645 W. Big Rock Road B Beer, Outdoor Service Renewal 6/30/14 X American Golf Course 1645 W. Big Rock Road B Beer, Outdoor Service Transfer of Address Effective 9/9/13 X Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 141514 - Schmitt/Hart that proof of publication of notice of public hearing on 2013 Young Arena Dehumidification Project, as published in the Waterloo Courier on August 30, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141515 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Paul Huting, Leisure Services Director, explained that the current dehumidifier is over 19 years old. This will improve the HVAC system and will improve the ice quality and indoor air quality. Schmitt/Hart that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141516 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc., be adopted." Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-756. 141517 - Schmitt/Hart that "Resolution ordering construction in conjunction with 2013 Young Arena Dehumidification Project, be adopted." Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-757. 141518 - Schmitt/Hart that motion to receive and file and instruct City Clerk to open and read bids and refer to Young Arena Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount Base Bid $544,650, Plumb Tech, Inc.5o Alt. 1 $48,890, Alt. 2 -$5,000 Waterloo, Iowa Alt. 3 $71,378, Alt. 4 $4,250 Alt. 5 $51,242 Base Bid $616,500 Scharnweber Water Conditioning, Alt. 1 $38,900, Alt. 2 -$12,200 Inc. Toledo, Iowa 5% Alt. 3 $40,700, Alt. 4 -$21,600 Alt. 5 $19,450 Young Plumbing & Base Bid $429,800 Heating Co. Alt. 1 $33,500, Alt. 2 $3,900 Waterloo, 5% Alt. 3 $56,200, Alt. 4 $3,950 Iowa Alt. 5 $35,850 141519 - Hart/Welper that proof of publication of notice of public hearing on Development Agreement with Shri Ganapati & Bajrangbalin Inc. d/b/a Fairfield Inn & Suites and the City September 16, 2013 Page 3 of Waterloo for the construction of a new 81 room, multi -story hotel development at the southeast corner of Crossroads Boulevard and Bopp Street, adding $2.64 million in taxable value to site, and tax rebates for 8 years at 50%, as published in the Waterloo Courier on September 12, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141520 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Craig Christianson, 2034 La Porte Rd., Hampton Inn owner spoke in opposition to the TIF in this area. He spoke on behalf of a neighboring hotel and stated this is a disadvantage to the existing business owners. He said he will build a new hotel without a TIF. Mr. Greenwood asked for the specifics of the hotel built by Mr. Christianson. Atul Patel, applicant, stated he is using the TIF due to the cost of preparing the land. He replaced a Fairfield in the area with a Comfort Inn and is now replacing the Fairfield Inn. Craig Christianson stated again that he will build a Fairfield Inn without a TIF. Forest Dillavou, 1725 Huntington Rd., spoke in opposition of the TIF. Mayor Clark thanked the property owners for their investment in Waterloo. Noel Anderson, Community Planning and Development Director, explained the TIF and why it was implemented in the Crossroads Area. This site has a sewer system at the location that will need to be relocated for this project or any project on this lot to happen. The TIF will make the project affordable. Mr. Jones questioned what other properties in the area would qualify for this TIF. Noel Anderson, Community Planning and Development Director, noted that the next item on the agenda will utilize the TIF. The City has not done a complete infrastructure study. Mr. Greenwood expressed concern with the impact on existing business for new developers to get the TIF benefits. Mr. Schmitt questioned if other communities are offering similar incentives. Noel Anderson, Community Planning and Development Director, noted that it depends on the location but it is. Mr. Hart questioned how many positions will be created. Mr. Patel explained that it will be an estimated 15 to 20 new jobs. Mr. Welper explained the amount of expenses to be incurred and the increased taxes that will be received by the City. Hart/Getty that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141521 - Hart/Getty that "Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Four. Nays: Three (Cole, Getty, Greenwood). Resolution adopted and upon approval by Mayor assigned No. 2013-758. 141522 - Hart/Greenwood that proof of publication of notice of public hearing on Development Agreement with Crossing Point, LLC, f/k/a Proactive Holdings IV, LLC and the City of Waterloo for the redevelopment of the former Kmart Plaza site, including the main building and creation of multiple out -lots, adding $3.5 million in new taxable value to site, and tax rebates for 10 years at 50%, as published in the Waterloo Courier on September 12, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141523 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. September 16, 2013 Hart/Welper Page 4 that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 141524 - Hart/Greenwood that "Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document, be adopted." Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-759. RESOLUTIONS 141525 - Getty/Cole that "Resolution approving award of bid to Murphy Tractor & Equipment of Waterloo, Iowa in the amount of $77,830.00 for the purchase of Two (2) 2013 John Deere 320D Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-760. 141526 - Getty/Cole that "Resolution approving award of bid to Boland Recreation of Marshalltown, Iowa in an amount not to exceed $54,925.00 for the F.Y. 2013 Gates Park Playground Project", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt abstained due to the business being owned by a family member. Resolution adopted and upon approval by Mayor assigned No. 2013-761. 141527 - Getty/Cole that "Resolution approving award of bid to B & B Builders and Supply of Waterloo, Iowa in the amount of $127,088.56 for the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-762. 141528 - Welper/Hart that "Resolution approving Contract, Bonds and Certificate of Insurance with B & B Builders and Supply of Waterloo, Iowa in the amount of $127,088.56 for the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-763. 141529 - Welper/Hart that "Resolution approving the F.Y. 2013 Cooperative Agreement with U.S. Department of Housing and Urban Development for the Fair Housing Assistance Program in the amount of $18,350.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-764. 141530 - Welper/Hart that "Resolution establishing a community gardens policy in the City of Waterloo, Black Hawk County, Iowa and supporting the creation and protection and encouraging the expansion and long-term sustainability of community gardens", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-765. 141531 - Welper/Hart that "Resolution establishing a farmers markets policy in the City of Waterloo, Black Hawk County, Iowa and supporting the creation and protection and encouraging the expansion and long-term sustainability of farmers markets", be adopted. Roll call vote -Ayes: Seven. Sue Beach, Blue Zone Project, explained the success of the program and gave an update on the Blue Zone Project. Mr. Schmitt commented on the success of the Burmese garden. September 16, 2013 Resolution adopted and upon approval by Mayor assigned No. 2013-766. 141532 - Cole/Hart Page 5 that "Resolution approving the submittal of the F.Y. 2013 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) for CDBG and HOME Program activities for the period of July 1, 2012 through June 30, 2013 to the U.S. Department of Housing and Urban Development", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-767. 141533 - Cole/Hart that "Resolution re -setting date of public hearing and taking of bids as September 23, 2013 for the F.Y. 2014, 2672 & 2736 Logan Avenue Sanitary Services, Contract No. 861", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-768. OTHER COUNCIL BUSINESS 141534 - Cole/Hart that "Resolution setting date of hearing as October 7, 2013 to approve request by Hawkeye Property Management to rezone 1.07 acres of land from "R-3" Multiple Residence District, "R -4,R -P" Planned Multiple Residence District, located near the intersections of Ravenwood Circle and Ravenwood Road for the purpose of constructing two new 12-plex buildings, along with two nine -stall garages that are associated with the multiple -family uses; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-769. 141535 - Hart/Welper that "Resolution setting date of hearing as October 7, 2013 to approve a Development Agreement with Iowa Development Enterprises, LLC to authorize the sale and conveyance of city -owned property generally described as the former Van Eaton School site, for the purpose of constructing 5 new single family homes; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Noel Anderson, Community Planning and Development Director, explained the project. Resolution adopted and upon approval by Mayor assigned No. 2013-770. 141536 - Hart/Welper that motion approving Final Change Order for an increase of $163.20 with KWS, Inc. of Cedar Falls, Iowa, for the pavement markings in conjunction with US Highway 63 and University Traffic Safety Improvements. Roll call vote -Ayes: Seven. Motion carried. ORAL PRESENTATIONS Randy Herod, 111 Highland Blvd., questioned the Council regarding animal control. Mr. Welper noted that the flood plain information is not available yet and that citizens should pay their insurance until the map can be corrected. There is an act that is allowing citizens to pay a reduced rate but allowing insurance to lapse could void that. 141537 - Hart/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141538 - Hart/Schmitt that the Council adjourn at 6:15 p.m. Voiceote-Ayers: Seven. Motion carried. Suzy S ares City C erk