HomeMy WebLinkAboutMinutes-09/23/2013September 23, 2013
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 23, 2013. Mayor Ernest G.
Clark in the Chair. Roll Call: Getty, Jones, Greenwood, Schmitt, Welper, Hart. Absent:
Cole.
Moment of Silence.
Pledge of Allegiance: Steve Schmitt, Council Member At -Large, introduced Boy Scout Pack
17 to lead the Council in the Pledge.
141539 - Hart/Schmitt
that the Agenda, as amended by deleting items #4 and #18, amending the contract
name and amount on item #7, adding the total project cost for item #10, and
adding item #24 approving contract, bonds, certificate of insurance with Boland
Construction, for the Regular Session on Monday, September 23, 2013, at 5:30
p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried.
141540 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, September 16
2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion
carried.
Mayor Clark read a Proclamation declaring October 6 - 12, 2013 as "Earth Science
Week".
Mayor Clark read a Proclamation declaring October 6 - 12, 2013 as "Fire
Prevention Week".
Mayor Clark read a Proclamation declaring October 2013 as "National Anti -
Bullying Month".
CONSENT AGENDA
141541 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated
September 23, 2013, in the amount of $3,624,741.28, a copy of which is on
file in the City Clerk's office, together with recommendation of approval
of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2013-771.
2. Request of the Waterloo Schools Foundation to hold 1st Annual Trick or
Trot 5K/1 Mile Fun Run event to be held on October 12, 2013 at 8:30 a.m.
with the route to start and end at Lou Henry Elementary.
Resolution adopted and upon approval by Mayor assigned No. 2013-772.
3. Request of West High School to hold Homecoming Parade event to be held on
October 11, 2013 at 2:00 p.m. with the route to start and end at the rear
parking lot of West High School.
Resolution adopted and upon approval by Mayor assigned No. 2013-773.
4. Request of Safet Lakic for tax exemptions on improvements totaling
$180,000 for property located at 5719 Summerland Drive and located in the
City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2013-774.
5. Request of Kiry Ney for tax exemptions on improvements totaling $430,000
for property located at 4751 Luxley Drive and located in the City Limits
Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2013-775.
September 23, 2013
1.
2.
3.
4
5.
6.
7.
8.
Page 2
6. Request of Iowa Heartland Habitat for Humanity for tax exemptions on
improvements totaling $80,000 for property located at 110 Freedom Lane and
located in the Consolidated Urban Revitalization Area.
Resolution adopted and upon approval by Mayor assigned No. 2013-776.
b. Motion to approve the following:
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
exceed
Shelly Kruger,
Administrative
Secretary
Conference for
Administrative
Assistants
Des Moines,
Iowa
October
17, 2013
$235.00
Dave Mohlis,
Captain
Northwestern
School of Police
Staff & Command
Andover,
Minnesota
March 2,
2014 -
May 9,
2014
$9,245.00
Darrell Caldwell,
Sr., Contractor for
Community
Development
Iowa Dept. of
Public Health Lead
Poisoning
Prevention Program
Davenport,
Iowa
September
4, 2013
$225.00
Brian Baker, Chief
HVAC Inspector &
Greg Ahlhelm, Plans
Examiner
ICC Accessibility
Training
St. Paul,
Minnesota
November
6-7, 2013
$872.00
Greg Ahlhelm, Plans
Examiner
HVAC Update Course
Waterloo,
Iowa
November
22, 2012
$227.00
Greg Ahlhelm, Plans
Examiner
2013 Hawkeye State
Fire Safety
Association
Education
Conference
Ankeny,
Iowa
October
23-24,
2013
$425.00
Michelle Weidner,
Chief Financial
Officer
League of Cities
Annual Conference
Dubuque,
Iowa
September
25-27,
2013
$700.00
Noel Anderson,
Community Planning
& Dev. Director and
Aric Schroeder,
City Planner
PDI 2013 Fall
Conference
Cedar
Falls, Iowa
September
25-27,
2013
$590.00
9. Recommendation of appointment of Janet Wessels to the position of Waterloo
Housing Authority's Housing Coordinator effective September 24, 2013.
10.
11.
12.
13.
14.
15.
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Byron Supermarket,
Inc.
306 Byron Avenue
E Liquor, B Wine,
C Beer (Carryout
Beer)
Renewal
10/8/14
X
Club 700
1955 Locke Avenue
C Liquor
Renewal
6/30/14
X
Half Pint Saloon
1831 Independence
Avenue
C Liquor, Outdoor
Sales
Renewal
4/18/14
X
Hy -Vee Gas #3
1512 Flammang Drive
C Beer
Renewal
8/26/14
X
Logan Avenue
Convenience Store
735 Logan Avenue
E Liquor, B Wine,
C Beer
Renewal
8/2/14
X
Newton's Paradise Cafe
128 E. 4th Street
C Liquor, B
Native Wine,
Outdoor Sales,
Catering
Privilege
Renewal
9/17/14
X
Roll call vote -Ayes: Six. Motion carried. Mr. Schmitt abstained from the bills
payment to Schmitt Telecom in the amount of $403.00
Mayor Clark recognized Janet Wessels' promotion.
September 23, 2013 Page 3
PUBLIC HEARINGS
141542 - Schmitt/Hart
that proof of publication of notice of public hearing on F.Y. 2014 Sullivan Park
Basketball Court Project, as published in the Waterloo Courier on August 14,
2013, be received and placed on file. Voice vote -Ayes: Six. Motion carried.
141543 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Schmitt/Hart
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote -Ayes: Six. Motion carried.
141544 - Schmitt/Hart
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with F.Y. 2014 Sullivan Park Basketball Court Project", be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-777.
141545 - Schmitt/Hart
that "Resolution ordering construction in conjunction with F.Y. 2014 Sullivan
Park Basketball Court Project ", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-778.
141546 - Schmitt/Hart
to receive and file and instruct City Clerk to open and read bids and refer to
Facilities/Project Manager for review, be approved. Voice vote -Ayes: Six.
Motion carried.
Bidder
Bid Security
Bid Amount
Base bid
$13,650
ASPRO
5%
Alt 1.
$7,000
Alt 2.
$4,000
Base bid
$11,000
Lucas Asphalt Paving
5%
Alt 1.
$9,200
Evansdale, Iowa
Alt 2.
$5,500
141547 - Getty/Hart
to delete the hearing on the agenda in conjunction with F.Y. 2014 2672 & 2736
Logan Avenue Sanitary Services, Contract No. 861 due to no bids being received.
Voice vote -Ayes: Six. Motion carried.
RESOLUTIONS
141548 - Hart/Schmitt
that "Resolution approving contract with the Black Hawk County Gaming
Association in the amount of $72,000 for Danes Field Improvements", be adopted.
Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-779.
141549 - Hart/Schmitt
that "Resolution approving request by Build to Suit, Inc. on behalf of Bio -Life
Plasma Services for an Encroachment Agreement to allow for installation of a
monument sign in an easement area at the northwest corner of 2535 Crossroads
Boulevard", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-780.
141550 - Hart/Schmitt
to approve Change Order No. 4 to reflect a decrease of $5,924.68 for the
accumulated amount of adjustments from original to final quantities that were
determined necessary during the construction of the project by Boulder
September 23, 2013 Page 4
Contracting, LLC for the F.Y. 2013 Sidewalk Repair Program - Zone 3 & Trail
Repairs. Voice vote -Ayes: Six. Motion carried.
141551 - Welper/Schmitt
that "Resolution approving completion of project and recommendation of
acceptance of work performed by Boulder Contracting, LLC of Grundy Center, Iowa
at a total cost of $181,643.70 in conjunction with F.Y. 2013 Sidewalk Repair
Program - Zone 3 and Trail Repairs, Contract No. 848", be adopted. Roll call
vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-781.
141552 - Welper/Schmitt
that "Resolution approving Lease Agreement with the Iowa Department of
Transportation (DOT) in an amount not to exceed $6,000 for the purpose of to
allow the City's bridge inspection contractor (AECOM) to use a DOT -operated
snooper truck to perform inspections to the under structures to the llth Street
and Park Avenue bridges as part of the 2013 biannual bridge inspections; and
authorize Mayor and City Clerk to execute said document", be adopted. Roll call
vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-782A.
141553 - Welper/Schmitt
that "Resolution approving completion of project at a total project cost of
$64,621.60 and release of $3,231.60 retainage and final acceptance of work
performed by KWS Inc. of Cedar Falls, Iowa for the U.S. 63 and University Avenue
Traffic Safety Improvements, Iowa Department of Transportation Project Number
CS -TSF -8155(725)-85-07", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-783A.
141554 - Hart/Welper
that "Resolution approving submission of ICAAP Grant Application in the amount
of $200,000 to be used for purchasing central software, central computer
hardware, licenses, and commissioning for a Central Traffic Control System", be
adopted. Roll call vote -Ayes: Six.
Mr. Schmitt questioned if a City match was required.
Sandie Greco, Traffic Operations Superintendent, explained that a 20% match
would be required if the grants were awarded. She would request to use FY2015
G.O. Bonds if necessary. The grants are very competitive and the City would be
lucky to receive one of the three.
Resolution adopted and upon approval by Mayor assigned No. 2013-784.
141555 - Hart/Welper
that "Resolution approving submission of ICAAP Grant Application in the amount
of $500,000 to be used for engineering and construction of the San Marnan
Avenue, Crossroads area, and Part of U.S. 218 Traffic Signal Adaptive Control
System", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-785.
141556 - Hart/Welper
that "Resolution approving submission of ICAAP Grant Application in the amount
of $130,000 to be used for conducting the required data collection, simulation,
and analysis of the downtown signal grid for Downtown Retiming", be adopted.
Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-786.
141557 - Getty/Hart
that "Resolution approving installation of a speed hump at 1305 Oregon Avenue",
be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-787A.
September 23, 2013 Page 5
141558 - Getty/Hart
that "Resolution approving installation of a speed hump at 319 Oliver Street",
be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-788.
141559 - Getty/Hart
that "Resolution approving Real Estate Purchase Agreement with CFPI, LLC for the
acquisition of 1019 Lafayette Street in the amount of $26,000.00; and authorize
Mayor and City Clerk to execute said document", be adopted. Roll call vote -
Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-789.
141560 - Getty/Hart
that "Resolution approving the Annual Financial Report for City Streets for the
fiscal year ended June 30, 2013 to be filed with the Iowa Department of
Transportation", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-790.
141561 - Schmitt/Welper
that "Resolution setting date of hearing as October 7, 2013 to approve request
by Black Hawk Contracting and Development for a site plan amendment to the "R-3,
R -P" Planned Multiple Residence District, to allow for the construction of 6 new
townhome units and one single-family house near the intersections of East 7th
and 8th Streets, along Lafayette Street; and instruct City Clerk to publish
notice", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-791.
141562 - Schmitt/Welper
that "Resolution setting date of hearing as October 7, 2013 to approve request
by Black Hawk Contracting and Development for a site plan amendment to the "R-1,
R -P" Planned One and Two Family Residence District, to allow for the
construction of 12 new single-family houses on 3.2 acres generally located south
of Hawthorne Avenue and east of Vermont Street (Baltimore Field); and instruct
City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six.
Mr. Welper questioned the division of the development.
Noel Anderson, Community Planning and Development Director, explained the layout
of the development.
Resolution adopted and upon approval by Mayor assigned No. 2013-792.
141563 - Schmitt/Welper
that "Resolution setting date of hearing as October 7, 2013 to approve request
by Kwik Trip, Inc. for a site plan amendment to the "S-1" Shopping Center
Commercial District, to allow for the construction of a compressed natural gas
(CNG) facility located at 324 Fletcher Avenue; and instruct City Clerk to
publish notice", be adopted. Roll call vote -Ayes: Six.
Mr. Greenwood noted that he has received letters in regard to this development.
Aric Schroeder, City Planner, explained that the noise level may actually be
reduced as this facility may act as a buffer to the car wash.
Resolution adopted and upon approval by Mayor assigned No. 2013-793.
OTHER COUNCIL BUSINESS
141564 - Hart/Getty
to instruct Traffic Operations Superintendent to prepare plans, specifications,
form of contract, etc. in conjunction with Fiber Optic Connection: City Network
to SportsPlex Building. Voice vote -Ayes: Six. Motion carried.
141565 - Hart/Getty
that plans, specifications, form of contract, etc. in conjunction with Fiber
Optic Connection: City Network to SportsPlex Building, be received and placed on
file. Voice vote -Ayes: Six. Motion carried.
September 23, 2013 Page 6
141566 - Hart/Getty
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with Fiber Optic Connection: City Network to
SportsPlex Building", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-794.
141567 - Hart/Getty
that "Resolution setting date of hearing and bid opening as October 7, 2013 and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with Fiber Optic Connection: City Network to
SportsPlex Building", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-795.
141568 - Hart/Getty
to instruct Public Works Director to prepare specifications, bid document, etc.
in conjunction with Purchase of One (1) 2014 Automated Side -Loader Garbage Truck
for the Sanitation Department, be approved. Voice vote -Ayes: Six. Motion
carried.
141569 - Hart/Getty
that specifications, bid document, etc. in conjunction with Purchase of One (1)
2014 Automated Side -Loader Garbage Truck for the Sanitation Department, be
received and placed on file. Voice vote -Ayes: Six. Motion carried.
141570 - Hart/Getty
that "Resolution preliminarily approving specifications, bid document, etc. in
conjunction with Purchase of One (1) 2014 Automated Side -Loader Garbage Truck
for the Sanitation Department", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-796.
141571 - Hart/Getty
that "Resolution setting date of hearing and bid opening as October 14, 2013;
and instruct City Clerk to publish notice of specifications, bid document, etc.
and taking of bids in conjunction with Purchase of One (1) 2014 Automated Side -
Loader Garbage Truck for the Sanitation Department", be adopted. Roll call
vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-797.
141572 - Getty/Hart
that "Resolution approving Contract, Bonds and Certificates of Insurance with
Boland Recreation of Marshalltown, Iowa in the amount of $54,925.00 for the F.Y.
2014 Gates Park Playground Project; and authorize Mayor and City Clerk to
execute said document", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2013-798.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch Ave., expressed concern with using property tax funds to
purchase property in the 200 block of Jefferson.
Randy Herod, 111 Highland, gave Council samples of laws and penalties already in
place that could be used to enforce dog fighting and dangerous animals. He
thanked the Police Department for their assistance.
Mayor Clark apologized to Mr. Herod for his reaction to the comments made at the
last meeting.
Ardella Winder, 4407 Vintage Lane, expressed concern with the pit -bulls and
requested Council take action.
Bill Kammeyer, 526 Home Park Blvd, noted that he is a pit -bull owner and
suggested Council go after the irresponsible owners.
Forest Dillavou, 1725 Huntington, reported street lights out on University
Avenue and near the Public Market.
September 23, 2013 Page 7
141573 - Hart/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes:
Six. Motion carried.
141574 - Hart/Schmitt
that the council adjourn to Executive Session at 6:21 p.m. Roll call vote -Ayes:
Six. Motion carried.
City Attorney Jim Walsh stated that discussion of litigation pursuant to Iowa
Code Section 21.5(1)(c)(2013) and discussion of employment conditions pursuant
to Iowa Code Section 21.9 is an approved topic of Executive Session.
EXECUTIVE SESSION
141575 - Hart/Schmitt
that the council adjourn Executive Session at 6:43 p.m. Voice vote -Ayes: Six.
Motion carried.
ADJOURNMENT
141576 - Hart/Schmitt
that the Council adjourn at 6:44 p.m. Voice vote -Ayes: Six. Motion carried.
Suzy Schres
City Clerk
•CkL)