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HomeMy WebLinkAboutCouncil Packet - 9/16/2019THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, September 16, 2019 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Conununity Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 137 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Margaret Klein, Ward 1 Council Member Agenda, as proposed or amended. Minutes of September 9, 2019, Regular Session, as proposed. Proclamation declaring September 17 through 23, 2019, as Constitution Week. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Kelley Felchle, City Clerk 3. Resolution approving request from Four East Dining, DBA Anton's Garden and Newton's Cafe, to hold the 1st Annual Oktoberfest Downtown Waterloo event from September 27-28, 2019, in and around the 100 block of E. 4th Street and the 500 Block of Sycamore Street, including a noise variance on September 27, 2019 from 4:00 p.m to 12:00 a.m. and September 28, 2019 from 8:00 a.m. to 12:00 a.m. Submitted By: Corbin Payne Police Lieutenant 4. Resolution approving Variance to Noise Ordinance request from K. Cunningham Construction Co., Inc. from September 18 - November 1, 2019, from 11:00 p.m. to 7:00 a.m. in conjunction with saw cutting of PCC Paving on Dysart Road and W. 2nd Street. Submitted By: Corbin Payne, Police Lieutenant 5. Resolution approving the request of Alexander Matheson for tax exemptions on the construction of a new single family home valued at $389,574, for property Page 2 of 137 located at 1420 Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 6. Resolution approving the request of Anh Nguyen for tax exemptions on the construction of a new single family home valued at $181,000, for property located at 1130 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 7. Resolution approving the request of Joseph and Erinn Crane for tax exemptions on the construction of a new duplex valued at $219,000 for property located at 732 Grindstone Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 8. Resolution approving the request of Roger A. Meirick for tax exemptions on the construction of a new single family home valued at $299,859, for property located at 1314 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 9. Resolution approving the request of Matthew Mastele for tax exemptions on the construction of a new single family home valued at $204,000, for property located at 1464 Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 10. Resolution approving the request of Tu Kha Maung for tax exemptions on the construction of a new single family home valued at $163,900, for property located at 1111 Vermont Street, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 11. Resolution approving the request of ARK II Real Estate Solutions, LLC, for tax exemptions on the construction of home improvements valued at $75,000 for a property located at 437 Hope Avenue, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning and Development Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. John Dornoff, Planner I Class/Meeting: 2019 American Planning Association Iowa Conference Destination: Iowa City, IA Dates: October 9-11, 2019 Amount not to exceed: $755 b. Anita Rousselow and Jenna Northey Class/Meeting: Commnuity Development Block Grant Training for Practitioners Destination: Dubuque, IA Page 3 of 137 Dates: November 5-7, 2019 Amount not to exceed: $1,915 c. Bob Stanley, Combination Inspector Class/Meeting: International Code Council Residential Electrical Inspector Exam Destination: Online Exam Dates: September 11, 2019 Amount not to exceed: $209 d. Steve Carey Class/Meeting: Confined Space Rescue Destination: Aurora/Brookings, SD Dates: September 17-20, 2019 Amount not to exceed: $726 2. LIQUOR LICENSES a. Ali's Liquor, 1117 E. 4th Street Class: B Wine / C Beer / E Liquor Renewal Application Includes Sunday Expiration Date: 9/3/2020 b. Knights of Pythias, 244 Ash Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 9/16/2020 c. Kwik Star #229, 1717 E. San Marnan Drive Class: B Wine / C Beer Renewal Application Includes Sunday Expiration Date: 9/24/2020 d. Kwik Star #1004, 111 E. Donald Street Class: B Wine / C Beer Renewal Application Includes Sunday Expiration Date: 10/21/2020 e. Newton's Paradise Cafe', 128 E. 4th Street Class: B Native Wine / C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 9/17/2020 3. APPOINTMENTS a. Warren Frank McCaw Board/Commission: Memorial Hall Commission Expiration Date: December 31, 2021 New Appointment 4. Motion approving recommendation of appointment of Jenna Northey from the civil Page 4 of 137 service list to the position of Intake Specialist effective no later than September 30, 2019. Submitted By: Rudy D. Jones, Community Development Director 5. Theatre License Permit Application • Crossroads 12 Theatre, 2450 Crossroads Boulevard • RomantixAdult Emporium, 1507 La Porte Road • Mini Cinema 16, 315 E. 4th Street • Fantasy Island Amusement, 1850 W. Airline Hwy 6. Cigarette/Tobacco Permit New Application for Speedy Mart, 926 Linn Street. 7. Cigarette/Tobacco Permit New Application for WS, 501 N. Elk Run Road. 8. Bonds. RESOLUTIONS 2. Resolution authorizing an exception to the City of Waterloo purchasing procedures, to approve the purchase of two (2) 2020 Type I Superliner 171" Body Ford 550 Ambulances from Life Line Emergency Vehicles of Sumner, Iowa, in the amount of $435,546. Submitted By: Pat Treloar, Fire Chief 3. Resolution approving a Grant Agreement with the Iowa DOT's Aviation Bureau for FY 2020, Project No. 9 -I -200 -ALO -135-200 and Contract No. 21605, for Air Service Marketing of Waterloo Regional Airport, and authorizing the Mayor and Airport Director to execute said document. Submitted By: Keith Kaspari, Airport Director 4. Resolution approving and accepting a donated Permanent Easement Agreement and Temporary Easement with Blakewoods Place Condominium, to allow for the construction of a storm sewer located along the east side of Linbud Lane from Sager Avenue to Alabar Avenue, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 5. Resolution approving Amendment No. 1 to a Consulting Services Agreement, with ClapSaddle-Garber Associates, Inc., originally executed on November 7, 2016, for a net increase of $125,723, to complete planning and design services for the Waterloo Air and Rail Park, and authorizing the Mayor to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 6. Resolution approving a request by Skogman Homes appealing the decision of the City Engineer per the provisions of the Waterloo City Code Section 7-1-4(G), dis-allowance of a second curb cut on property with a corner frontage lot, located at 1709 Waxwing Way, together with recommendation of approval of the Planning, Programming and Zoning Commission. Submitted By: Noel Anderson, Community Planning and Development Director 7. Resolution approving the Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Department of Transportation, Chicago Central Railroad Page 5 of 137 Company and Pacific Railroad Company, for the Osage Avenue Railroad Crossing Surface Repair Project, with the City's share being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 8. Resolution approving a Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Department of Transportation, Chicago Central Railroad Company and Pacific Railroad Company, for the Wagner Road Railroad Crossing Surface Repair Project, with the City's share being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 9. Resolution approving construction plans for paving and sanitary sewer serving Village West 3rd Addition, as submitted by Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, a Sewage Treatment Agreement, DNR Form 29 (Nov 00), with the Department of Natural Resources, final acceptance of construction plans, subject to the review and acceptance by the Department of Natural Resources, and authorizing the Mayor to execute said documents. Submitted By: Dennis Gentz, PE, Assistant City Engineer 10. Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in the amount of $219,947, and approving the contract, bonds, and certificate of insurance, in conjunction with the FY 2020 Cardinal Drive, Donald Street, Linbud Lane, Martin Road, Drainage Improvements Project, Contract No. 988, and authorizing the Mayor and City Clerk to execute said documents. Submitted By: Dennis Gentz, PE, Assistant City Engineer 11. Resolution approving Supplemental Agreement No. 2 to the Professional Services Agreement with AECOM Technical Services Inc., of Waterloo, Iowa, originally signed on October 5, 2015, to provide on-site assistance for the Waste Management Services Department, for up to six months, in an amount not to exceed $ 75,000, and authorizing the Mayor to execute said document. Submitted By: Randy Bennett, Public Works Director ORDINANCES 12. An ordinance amending the City of Waterloo Traffic Code by deleting Subsection (47) University Avenue access (N), of Section 545, Yield Street, in its entirety, and inserting in lieu thereof a new Subsection (47) University Avenue Access (N), of Section 545. Motion to receive, file, consider and pass for the first time an ordinance amending the City of Waterloo Traffic Code by deleting Subsection (47) University Avenue access (N), of Section 545, Yield Street, in its entirety, and inserting in lieu thereof a new Subsection (47) University Avenue Access (N), of Section 545. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Mohammad Elahi, Traffic Engineer Page 6 of 137 OTHER COUNCIL BUSINESS 13. Motion to approve Change Order No. 2 for a net increase of $64,602.40, in conjunction with the FY 2019 Asphalt Overlay Program, Contract No. 964, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 14. Motion to accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation Bonds Series 2013A, Series 2014A and Series 2014C bonds. Submitted By: Michelle Weidner, Chief Financial Officer ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Certified list for the position of Intake/Project Specialist for the City of Waterloo, Iowa Community Development Department, as certified by the Civil Service Commission on September 6, 2019. 2. Certified list for the position of Plant Maintenance Mechanic for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on September 6, 2019. 3. Communication from the Public Works Sanitation Department on the notice of conclusion of employment for Rodney Duggan, Solid Waste Technician, effective August 22, 2019 with recommendation of approval of payout of $130.85 for unused benefits. 4. Communication from the Public Works Sanitation Department on the notice of conclusion of employment for Thomas Neuman, Solid Waste Technician, effective August 21, 2019 with recommendation of approval of payout of $3,255.51 for unused benefits. Page 7 of 137 CITY OF WATERLOO Council Communication Minutes of September 9, 2019, Regular Session, as proposed. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: D epartment Reviewer Action Date Clerk Office Higby, Nancy Approved 9/9/2019 1:46 P M ATTACHMENTS: Description Type D Minutes of September 9, 2019 Backup :Material Submitted by: Submitted By: Page 8 of 137 September 9, 2019 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 9, 2019. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Feuss, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Kent Shankle, Director of Cultural & Arts Commission 156755 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, September 9, 2019, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 156756 - Juon/Schmitt that the Minutes, as proposed, for the Regular Session on Tuesday, September 3, 2019, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Proclamation declaring September as Hunger Action Month. ORAL PRESENTATIONS Amy Seglin, 1908 Loraine Avenue, commented that the parking issues by Enterprise Rental Car and Image Point have not gone away. She explained that now, both rental cars and employee cars are parking in front of her home. She asked what can be done as the problem has not gone away and it prevents her family and friends from being able to park in front of her home. Jim Chapman, 224 Bertch, talked to a department head about setting up a transfer station and thinks it would be a beneficial to the city. Rev. Ed Loggins, 233 Oliver, questioned how the noise ordinance is enforced. He stated that he lives in a neighborhood with loud vehicles that drive by and believes it is ridiculous that it is happening in his neighborhood, especially since it shakes his house. He stated that fights occur in his neighborhood at night that do not happen during the day. Pat Hays, 2166 Independence, commented that he is here to talk about the Maywood Safety Initiative. He stated he emailed the Mayor and Councilman Amos and thanked them for their response. He stated that their neighborhood has a serious problem with speeding and trains blocking the road and listed examples of the issues he and his neighbors have witnessed. 156757 - Juon/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 156758 - Juon/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated September 9, 2019, in the amount of $1,697,697.59, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2019-672. 2. Resolution to certify assessment to Parcel No. 891324183010, 200 block of North Barclay, in the amount of $2,760, for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Page 9 of 137 September 9, 2019 Page 2 1. 2. Resolution adopted and upon approval by Mayor assigned No. 2019-673. 3. Resolution approving Variance to Noise Ordinance request from Jake Schaefer on behalf of the Waterloo Softball Association for Saturday, September 21, 2019 from 6:00 p.m. to 10:00 p.m., in conjunction with the Hometown Heroes Softball Tournament to be held at Hoing- Rice Softball Complex, including live music from 7:00 p.m. to 10:00 p.m. Resolution adopted and upon approval by Mayor assigned No. 2019-674. 4. Resolution approving Variance to Noise Ordinance request from Calvary Christian Center for Saturday, September 28, 2019 from 10:00 a.m. to 3:00 p.m., in conjunction with the 4th annual Fall Festival to be held in the church parking lot located at 3929 Richland Drive, including live music and the use of a P.A. system. Resolution adopted and upon approval by Mayor assigned No. 2019-675. 5. Resolution approving request of Herbert Wheeler for a waiver for a concrete driveway, located at 1017 Dundee Avenue, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2019-676. 6. Resolution approving request from Cynthia and John Smith for a waiver for a concrete driveway, located at 746 Cedar Bend Street, with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2019-677. 7. Resolution approving request of Jerry Gronoski for a waiver for an asphalt driveway, located at 3122 Rocky Road, and authorize the construction of an asphalt driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2019-678. b. Motion to approve the following: a. b. c. d. a. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rudy Jones, Community Development Director State and Entitlement Meeting Des Moines, IA September 17, 2019 $115 Sgt. Girsch & Officer Wilson High Threat Close Quarters Battle Special Weapons and Tactics Training Waterloo, IA September 24- 26, 2019 $550 Tina Schellhorn, Electrical Foreman; Matt Vlasak, Signal Tech Foreman; Craig Hintzman, Signal Tech II; Nate Alderman, Electrician; Kelby Haines, Electrician; Scott Buchanan, Electrician Electrical Calculations and Common Violations Waterloo, IA October 16, 2019 $900 Michelle Weidner, Chief Financial Officer League of Cities Annual Conference Dubuque, IA September 25- 27, 2019 $655 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Firewater Cafe, C Liquor w/Outdoor Renewal 8/31/2020 Page 10 of 137 September 9, 2019 Page 3 712 Jefferson Street Service 3. Motion to receive and place on file the 2018 Audit of the Waterloo Water Works. 4. Motion to receive and place on file the 2018 Operating Report of the Waterloo Water Works. 5. Cigarette/Tobacco Permit New Application for Wishbone, 201 W. 18th Street. 6. Cigarette/Tobacco Permit New Application for Behar Bar, 312 W. 4th Street. 7. Cigarette/Tobacco Permit New Application for King Star, 2035 E. Mitchell Avenue. 8. Bonds. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 156759 - Schmitt/Amos that proof of publication of notice of public hearing on FY 2019 Young Arena Roof Replacement Project, Contract No. 998, as published in the Waterloo Courier on August 26, 2019, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 156760 - Schmitt/Amos that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 156761 - Schmitt/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-679. 156762 - Schmitt/Amos that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-680. 156763 - Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids. Estimate: $102,000 Bidder Bid Security Bid Amount Don Construction Waterloo, IA Gardner 5% Base Bid Alternate 01 Alternate 02 Alternate 03 Alternate 04 Alternate 05 Alternate 06 Alternate 07 Alternate 08 Alternate 09 $197,475 $129,830 $129,830 $2,533 $2,533 $13,998 $9,075 $9,075 $55,700 $39,030 Voice vote -Ayes: Seven. Motion carried. Page 11 of 137 September 9, 2019 Page 4 156764 - Schmitt/Amos that "Resolution approving the recommendation of the Leisure Services Director to reject the bid of Don Gardner Construction, of Waterloo, Towa, totaling $197,475, due to the bid amount exceeding the project budget", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-681. 156765 - Morrissey/Feuss that proof of publication of notice of public hearing on FY 2020 Cardinal Drive, Donald Street, Linbud Lane, Martin Road Drainage Improvements, Contract No. 988, as published in the Waterloo Courier on August 26, 2019, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 156766 - Morrissey/Feuss that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 156767 - Morrissey/Feuss that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-682. 156768 - Morrissey/Feuss that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-683. 156769 - Morrissey/Feuss Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Estimate: $340,356.00 Bidder Bid Security Bid Amount Vieth Construction Cedar Falls, IA 5% $219,947.00 Hurst & Sons Contractors Waterloo, IA 5% $304,888.00 Peterson Contractors Reinbeck, IA 5% $271,030.00 Lodge Construction Clarksville, IA o 5 /o $378,457.00 Voice vote -Ayes: Seven. Motion carried. 156770 - Amos/Morrissey that proof of publication of notice of public hearing on Security Guard Services Waste Management Services Department, as published in the Waterloo Courier on August 26, 2019, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 156771 - Amos/Morrissey Page 12 of 137 September 9, 2019 Page 5 that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 156772 - Amos/Morrissey that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Abstain: One (Jacobs due to business reasons). Motion carried. Mr. Morrissey questioned the allocation of payments listed on page seven of the proposal. Randy Bennett, Public Works Director, explained how the payments are divided. Resolution adopted and upon approval by Mayor assigned No. 2019-684. 156773 - Amos/Mon-issey Motion to receive and file and instruct City Clerk to read bids. Estimate: $16.00 per hr./$24 per hr. OT Bidder Bid Amount Per Mar Security Services Year 1 $15.85 hr./$23.78 hr./OT Year 2 $16.57 hr./$24.86 hr./OT Year 3 $17.29 hr./$25.94 hr./OT Superior Security Services Year 1 $13.50 hr./$13.50 hr./OT Year 2 $13.50 hr./ $13.50 hr./OT Year 3 $13.50 hr./ $13.50 hr./OT Voice vote -Ayes: Seven. Motion carried. 156774 - Amos/Morrissey that "Resolution approving an agreement with Per Mar Security Services of Davenport, Iowa, for security guard services for the Waste Management Services Department, for a period of three years, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote - Ayes: Six. Abstain: One (Jacobs due to business reasons). Motion carried. Mr. Schmitt requested an overview on why the city is not taking the low bid. Randy Bennett explained why Per Mar Security Services is recommended over Superior Security Servi ces. Resolution adopted and upon approval by Mayor assigned No. 2019-685. 156775 - Schmitt/Amos that proof of publication of notice of public hearing on General Obligation Bonds - ECP -2 - The issuance of not to exceed $6,475,000 in General Obligation Bonds for essential corporate purposes, as published in the Waterloo Courier on August 30, 2019, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, requested an overview of the various items on the agenda. Michelle Weidner, Chief Financial Officer, provided an overview of the public hearing action and resolutions on the agenda for the general obligation bonds. 156776 - Schmitt/Amos that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 156777 - Schmitt/Amos Page 13 of 137 September 9, 2019 Page 6 that "Resolution instituting proceedings to take additional action for the issuance of not to exceed $6,475,000 General Obligation Refunding Bonds", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-686. RESOLUTIONS 156778 - Feuss/Morrissey that "Resolution directing the advertisement for sale of $2,815,000 (Subject to adjustment per terms of offering) General Obligation Refunding Bonds, Series 2019C, and approving electronic bidding procedures and Official Statement", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-687. 156779 - Feuss/Morrissey that "Resolution directing the advertisement for sale of $3,645,000 (Subject to adjustment per terms of offering) Taxable General Obligation Refunding Bonds, Series 2019D and approving electronic bidding procedures and Distribution of Preliminary Official Statement", be adopted. Roll call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-688. 156780 - Feuss/Morrissey that "Resolution approving an agreement with BFI Waste Services, LLC, dba Republic Services of Cedar Rapids, Iowa, for the City of Waterloo's Voluntary Curbside Recycling Program by providing a recycling processing facility, for a period of five (5) years, and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. David Dryer, 3145 W. 46 Street, commented that he does not believe that the contract defends the city and that it is written in favor of the company. He stated that the contract also allows the company to dump recyclables in the landfill if there is not a market for recyclables. Todd Obadal, 124 Amity Drive, commented that the contract needs language that requires the recyclables to be recycled. Randy Bennett provided an overview of the item and the opt out clause of the contract for allowing recycled materials to end up in the landfill. Resolution adopted and upon approval by Mayor assigned No. 2019-689. 156781 - Klein/Amos that "Resolution approving completion of project and recommendation of acceptance of work for work performed by Miron Construction Co., Inc., of Neenah, Wisconsin, in the amount of $148,226, in conjunction with the FY 2020 Digester #3 Lid Removal, Contract No. 982, and receive and file a two-year maintenance bond", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-690. 156782 - Klein/Amos that Final Quantity Summary for a net increase of $74,064.11, in conjunction with the FY 2019 Bridge Repairs, Dubuque Road over Blowers Creek and Greenhill Road over Trolley Car Trail, Contract No. 959, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 156783 - Klein/Amos Page 14 of 137 September 9, 2019 Page 7 that "Resolution approving completion of project and recommendation of acceptance of work for work performed by Boulder Contracting, LLC, of Grundy Center, Iowa, in the amount of $484,332.11, in conjunction with the FY 2019 Bridge Repairs, Dubuque Road over Blowers Creek and Greenhill Road over Trolley Car Trail, Contract No. 959, and receive and file a two-year maintenance bond", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-691. 156784 - Schmitt/Feuss that "Resolution approving Supplemental Agreement No. 1 to the Professional Services Agreement with HR Green, Inc., of Cedar Rapids, Iowa, originally approved on June 3, 2019, in an amount not to exceed $34,782, in conjunction with the Shaulis Road Corridor and Sink Creek Drainage Study, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-692. 156785 - Schmitt/Feuss that "Resolution approving a Permanent Easement Agreement with Grant D. and Denise A. Schildroth, in the amount of $163.98, to allow for the construction and future maintenance of a storm sewer, located directly northeast of 2047 Cardinal Drive, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-693. 156786 - Schmitt/Feuss that "Resolution approving a Permanent Easement Agreement with Mary E. Strassburg, in the amount of $517.50, to allow for the construction and future maintenance of a storm sewer, located at 2047 Cardinal Drive, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2019-694. ORDINANCES 156787 - Morrissey/Feuss that "an Ordinance amending the 2008 Traffic Code by rescinding Subsection (47), University Avenue Access (N), to Section 545, Yield Streets, by deleting Subsection (47) in its entirety, and inserting in lieu thereof a new Subsection (47), University Avenue Access (N), to Section 545, of the 2008 Traffic Code", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 156788 - Morrissey/Feuss that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 156789 - Morrissey/Feuss that "an Ordinance amending the 2008 Traffic Code by rescinding Subsection (47), University Avenue Access (N), to Section 545, Yield Streets, by deleting Subsection (47) in its entirety, and inserting in lieu thereof a new Subsection (47), University Avenue Access (N), to Section 545, of the 2008 Traffic Code", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5512. 156790 - Morrissey/Amos Page 15 of 137 September 9, 2019 Page 8 To recess for five minutes at 6:20 p.m. voice vote -ayes: Seven. Motion carried. 156791 - Morrissey/Amos To reconvene at 6:28 p.m. Voice vote -Ayes: Seven. Motion carried. 156792 - Amos/Feuss that "an Ordinance amending the City of Waterloo Code of Ordinances by adding a new Title 5 Police Regulations, Chapter 3 Human Rights, Section 15 Unfair Use of Criminal Record in Hiring Decisions", be received, placed on file, considered and passed for the third time and adopted. Don Share, University Avenue Dairy Queen, commented that the only reason he is opposed to the ordinance is due to the confusing way in which it is written. He asked council to table the ordinance to get rid of the confusion and ambiguity. He stated that Iowa Workforce Development has a program where you can take an aptitude test that gives a certificate that shows that they are job ready. He stated that he is willing to help do research to write a much better ordinance. Eric Donot, 610 E. 4th Street, stated that he is asking the council to give people who have overcome issues in their lives to have a second chance in life. He stated that the correctional system is there to correct and rehabilitate people. Al Manning, 3045 Kimball Avenue Sub City, commented that he believes in giving people second chances and that he knowingly hires people with a criminal background. He stated he has a problem with the city forcing businesses to change their hiring practices. He questioned if the ordinance is necessary or a solution in search of a problem. He stated that the unemployment rate is incredibly low right now and believes that businesses are desperate for labor. He then explained how he reviews potential applicants for positions at Sub City. He stated that the ordinance takes away the right of business owners to utilize the hiring practice they see fit and that the ordinance creates a protective class of individuals with criminal backgrounds. Linda Miller, 4001 N. 10`h Street, Marion, Towa, commented that she has several problems with the ordinance wording. She explained that she believes the ordinance creates a protective class, that felons should have jobs, but believes this initiative needs to be addressed at the state level. Mary Robinson, 321 Normandy Street, read studies that show that economic support, community assistance, and family support, help people with criminal backgrounds return to society. She explained that finding a job is difficult for people who have served time. She explained that numerous states and cities have fair chance laws and every state that boarders Iowa have these laws as well. Cary Darrah, Grow Cedar Valley, stated that Grow Cedar Valley supports removing the box from job applications and recommends taking up the ban the box discussion at the state level. She stated she has appointments set up with state legislators in the coming weeks to start those discussions and indicated that the governor is supportive of reform. She further stated that Grow Cedar Valley and Iowa Works would like a seat at the table to help rework the ordinance. Al Hayes, Iowa Justice Action Network, explained that they applaud the effort of the city council on this initiative. He stated that they believe that the initiative should come at the state level but that could take a long time. He stated that convictions should not be a life sentence and people should have an opportunity to turn their life around. Matthew Gibbon, 231 Lichty Blvd., explained that he runs a small business and has hired felons over the years and shared several success stories along with how the ordinance affects the hiring process. Alexis Williams, 1958 Pinehurst Lane, commented that people deserve a second chance and people should not have to suffer due to something that happened several years ago. She stated that someone with a criminal background could be more qualified than those without a criminal background but they do not get a chance to work. Debra Hodges Harmon, 402 Hope, stated that she works for Iowa Works and explained that many employers in the community do not have a criminal record question on their application and that Society for Human Resource Management has signed a national wide initiative on banning the box. Page 16 of 137 September 9, 2019 Page 9 She stated that Waterloo needs to do something as there are employers in the community that know how to get around these issues. She emphasized that there are employers in the community who support this initiative. Anna Weems, 635 Independence Avenue, explained that she supports the ordinance and that if there are problems with the ordinance the community needs to work together to make it better. She emphasized that people in the community need to have a fair chance at getting a job. Todd Obadal, 124 Amity Drive, commented that the ordinance was presented as ban the box. He stated that he and business owners are in favor of banning the box but that they are not in favor of restricting discussion during the interview process. He further stated that he believes the ordinance violates state law and believes that the city is at risk of future court action. Joe Gorton, 510 Wilshire, commented that he is a criminology professor at UNI and has worked as a parole officer. He stated that a big part of his work has to do with offender rehabilitation and treatment. He explained the difficulties that offenders face with being reintegrated into a community and the impact it has on families. He stated that he believes the ordinance has a positive effect on public safety. Larry Bedard, 1144 Linder Drive, explained that he is not in favor of the ordinance as it hinders the rights of businesses. 156793 - Juon/Schmitt To postpone the third reading for four weeks (October 7). Roll call vote -Ayes: Six. Nays: One (Morrissey). Motion carried. Mrs. Juon commented that she has heard from numerous individuals and wants to postpone voting on the item for five weeks in order to further discuss the ordinance. Mr. Schmitt stated that he will be out of town on October 14 and asked that the table be moved so that he can be present for the vote. Mr. Morrissey reminded council that on October 7th the current ordinance will needed to be voted up or down. Any amendments to the ordinance will need to be presented as a new ordinance on October 7th. ADJOURNMENT 156794 - Morrissey/Amos that the Council adjourn at 7:32 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 17 of 137 CITY OF WATERLOO Council Communication Proclamation declaring September 17 through 23, 2019, as Constitution Week. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: D epartment Reviewer Action Date Mayor Office Wyatt, Ke ndLra Approved 9/9/2.019 ... 10°5 A.M. Clerk t::btl'Boe, Rigby, Naua1ey Approved 9/69/2019.. iio09 AM ATTACHMENTS: Description Type D Constitution Veek Cover Menlo Submitted by: Submitted By: Page 18 of 137 r. WATERLOO, KntrA PRO TION September 17, 2019, marks the two hundred thirty-second anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week. NOW, THE ORE, 1, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of September 17 through 23, 2019, as CONS ON In Waterloo, Iowa, and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. IN WITNESS WHEREOF, I have hereunto subscribed my name and caused the Seal of the City of Waterloo to be affixed this 16th day of September 2019. ATTEST: .11 Q.7111.1)1,K, -To (71 -- Quentin Hart Mayor 111 . MK • MIA 1 CITY OF WATERLOO Council Communication Cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting: 9/16/2019 Prepared: 8/28/2019 REVIEWERS: Department Reviewer Action Date Clerk 0Roce Rigby, Nancy Approved 8/28/20day AM ATTACHMENTS: Description Type D Exhibit A. Backup Material SUBJECT: Submitted by: Cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Kelley Felchle, City Clerk Page 20 of 137 EXHIBIT A Weed Removal Weed Removal Sidewalk Garbage ,r O, a e N kr, ,--- r r a s O o0 a s 3 M N M6 d- ,.9-e- ---- v!1 a M N --+ r e,-cs� co ,,O ,r: co O V7 —,r a\ O M uO M .�-+ $34.65 $63.78 O —5 O r Vr 3 " +o.' V] N V3 $14.62 r Ei3 ,-� 64 $32.36 O N L._ W 69 $34.64 $8.25 O —E.n OC M 64 $17.41 G, 41 a) Q 69 d- N a, $23.19 CO0 LtTh O 00 H3 0 L, ' 00 ER $133.05 CC N 69 N �' O 6R r '� N .M EH r L,- MJ 69 $89.78 r r N .-4 O N cn r M O EL3 O 69 Address 731 Newton Street 2151 Lafayette Street 1481 Newell Street 912 Cutler Street 112 Randolph Street 2020 Mulberry Street 649 W Parker Street 2418 W 7th Street 1013 Independence Ave 2712-2720 Lackland Drive 617 E. Donald Street 437 Dawson Street 1446 Garden Avenue 1207 Kaplan Drive 701 Ricker Street 815 Progress Avenue 305 Baltimore Street Parcel Number 8913-14-378-006 _r O V O M O M NM a 00 8912-18-351-003 kr) M N V 's 00 r O r r N M Cr, 00 8912-30-152-004 8913-14-377-004 8913-35-451-009 8912-19-357-019 O o0 N N M 00 00 r O o0 N M 0 00 8913-14-460-004 8913-28-251-040 8813-02-152-016 8913-13-454-013 8913-20-454-002 8913-26-304-014 —1 N M N ,..c r-- 00 O1 O .-. — .-. NM .--i --i — kr,0 ,--i .-. r .-. Council Date: 09.09.19 Page 21 of 137 EXHIBIT A Council Date: 09.09.19 Page 22 of 137 00 0, O 69 O V'1 69 O V', V' 69 O 00 1 69 N -69 O N M 69 M O M4 N fA rn &�4 O 69 O 69 v1 c0 —1M M 69 _ fA M M N vo 59- OC ,..0 6 W 69 ,..0O a 71- 69 00.0S$ $17.33 $5.87 $8.25 O 0 ,—W EA 00 O 69 01 69 O O 59 oC oo 69 ,r 69 'J1 N EA 00O\ ao 69- O' S9 $10.45 r 69 7 69 ,..0 69 r--- N rt EA r fA DDo EA $42.75 N 4 9 5 r O 64 ooc O 669 $3.78 $27.12 Q, c0 669 EA O N 669 kkO M 69 69-kr) N r. 699 69r"-- 4 6E9 O c O EA O M o0 6�9 rn O EA 216 Randolph Street 710 W 2°d Street 1305 W. 2°d Street 429 Baltimore Street 712 Denver Street 808 Grant Avenue 527 Center Street 637 Hickory Street 1530 Logan Avenue 506 Hammond Avenue 326 W Parker Street 5270 Acker Road 532 Campbell Avenue 1632 Golden Valley Drive 69 Zuma Street 642 Wallgate Avenue 637 Dawson Street 311 Iowa Street ro V N m v1 71- O O 0 oc 0 N M Cr, 00 8913-26-180-010 8913-26-307-002 ,C O o M M1 O N M 0`• 00 8913-26-383-005 8913-26-411-010 O O v) O N M N M 0. 00 8913-21-409-013 8913-13-155-014 r, O cc N N 1 V1 M M O, 00 8913-14-430-013 8814-13-276-004 8913-27-462-014 8913-10-351-023 N O v) Vl 1 O M N 0`, 00 8913-22-328-012 O O cc) CC M 4 M 01 00 8913-24-303-010 8913-27-462-014 00 --, 01 .--i O N N N N M N N I!1 N '0 N r N 00 N O1 N O M M N M M M M v1 M 0 M Council Date: 09.09.19 Page 22 of 137 EXHIBIT A 606 N. Barclay Street 8913-24-207-010 Council Date: 09.09.19 Page 23 of 137 CITY OF WATERLOO Council Communication Resolution approving request from Four East Dining, DBA Anton's Garden and Newton's Cafe, to hold the 1st Annual Oktoberfest Downtown Waterloo event from September 27-28, 2019, in and around the 100 block of E. 4th Street and the 500 Block of Sycamore Street, including a noise variance on September 27, 2019 from 4:00 p.m to 12:00 a.m. and September 28, 2019 from 8:00 a.m. to 12:00 a.m. City Council Meeting: 9/16/2019 Prepared: 9/8/2019 REVIEWERS: Department 1"ealiee 1)epartnneu:at (`Ilerk (:}81ice ATTACHMENTS: Description D LveJlit in1orrn`Iati n SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Reviewer Payne, Co 1PiPy, Nat y Action Approved Approved. Type Backup MPauteria.n.p Date 9/9/2019 ... 9:40 AM 9/9/2019 ... 10:49 .A..M Resolution approving request from Four East Dining, DBA Anton's Garden and Newton's Cafe, to hold the 1st Annual Oktoberfest Downtown Waterloo event from September 27-28, 2019, in and around the 100 block of E. 4th Street and the 500 Block of Sycamore Street, including a noise variance on September 27, 2019 from 4:00 p.m to 12:00 a.m. and September 28, 2019 from 8:00 a.m. to 12:00 a.m. Submitted By: Corbin Payne Police Lieutenant Grant request for event and noise variance. (see attached to events) Street and Bridge Closures Include (see attached maps) W4th St Bridge at Cedar St to Sycamore St will be closed starting at 3:00 p.m. on Friday September 27th until Sunday September 29th at 1:00 a.m. Sycamore street will not be closed. W4th St Bridge at Cedar St to Sycamore St will be closed starting at 3:00 p.m. on Friday September 27th until Sunday September 29th at 1:00 a.m. Sycamore street will not be closed. Barricades, security Event holder will reimburse for security costs. Page 24 of 137 Payne, Corbin From: Chad Shipman <shipmanchad@gmail.com> Sent: Friday, September 06, 2019 2:35 PM To: Kendra.Wyatt@WATERLOO-IA.ORG; Payne, Corbin; PAT TRELOAR; Kelley Felchle Subject: Oktoberfest Downtown Waterloo Attachments: Event Boundaries jpg; Asset Set up jpg; The Team jpg; Schedule jpg; Street Closures.jpg Hi Corbin, Hello Kendra Corbin, Thanks again for letting pop in on you yesterday. Again 1 like to have an initial quick discussion with some departments and then forward to submit a plan...Always best to start as a team. Attached are some of our working schedules, maps, and outline of the event. Let me know any adjustments you would like to see with the proposed, or something you noticed we may have left out, and we will do our best to adjust accordingly! Event overview: • Sept 27 Friday, 4:00 pm -11:00 pm submitted Noise Ordinance to 12:00 am, Sept 28th Saturday 8:00 am -11:00 pm submitted Noise Ordinance to 12:00 am • Brief initial conversations with Streets, Police, Fire Departments as well as Main St Organization is aware request is coming from Mayor's office • We request to be cleared and ready to be on the City Counsel agenda September 16th • Location to be in and between Anton's Garden and Newton's paradise Cafe Downtown Waterloo in the area of 518 Sycamore Street • The event organizations holding the Oktoberfest is Four East Dining DBA as Newton's and Anton's • Liquor License expansion for both locations are in progress and we expect to be finalized with insurance City, and State before the 16th • Live music, games, contests, food vendors, and beer gardens • Fenced in grounds with 4 areas of access • Businesses in or near grounds or maybe effected by streets have been notified Thanks again for all your help with this request. Be sure to call or email with any questions? Have a great weekend! Chad Shipman 319-464-7355 1 Page 25 of 137 V. 45 +. (-) '11,11,0111 01.5 4,W111111) {11J)1 11111111 1111111111111111 ,„„11111111,0000000000111ii0000 11,1,1,111111111,1111111111111111110,111,11 vvoloolool000loolo livv 1111,1v1111 pol vvvvV,„„vv Pim ' ,,111111111101' , 1111001111kii111,1,1,1,111.„1„1 " , 00F0000001100011111111111111111111111op upo 1,111111111111 h ,1up 0 wiNO Page 28 of 137 Sari Richter S r39 '0! ;fl r h„...coprn JoriVlsof rg 3 '9-53 459 3 rtfrit„ „A r t:o r Alvarado 611 240437S 1 r" 1..11.10... e mu ma, a el e Bra n n „Aka elk , :93 0 69 , "H " Cr) 6ra MIlhaum Al,,cf,arta 1.PaiH" 0 re O an A 3 19-215-SO64 iZ tar Ant° naGen',„ Mary N hm; 319-404-P050 M I offfil Andrew Hdlina 1 ze9.. Gs Des ri e &Vendira, ZA,"11..44.1:4146, 'ebsitta WI Ertert VDI rtera Page 29 of 137 PI 10 at/ t... ..0 in iv -La r,j 41 ,7.9, 41 +-, c 0 irf, ,-- tn 111 17; L.J. 17 1).e. ., 40 1"3 T3 0 " „. 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'}.-- (...„:" 07, in <I di rn....... ell ....LJ 0 la 4 11 o.71: a aa a a if y 01 tp I'll 'I ttt 1: 1111 0 ILI1 ill - " I 7r. rZ 7t. . ,, .. . - -I- to ift Lil 4.43 w r-, ir-- 0, 4 rti fe) 964,9 0„) Saturday Entertai Page 30 of 137 C c 111J #1.N kV AV 4,4 114 4,4 41,' („j.„ ittjt :.),. igy op 1 j . kJ VI III ,1--! 11A14 1 i VI t-, C To!, L Nis 0..C. c 4-, 0 4,Lfl 0: Ji„, III (1, i1?,I, Si I- I- 0 ,..,, 0 „„„:, 9 ft 0 ,v, 1,,,, 4- 111 kin OKI , 41.41 40' (r3 C 0 Ti T1 H C Ll 41:4 iro k-,4 1-0) vi kr, III !,,, ,,5 cif,;:„.0„' (.:1,.:; 441, c4 -v:!: 1,..,':E:4 :,?„! ii...t11); 101 Iriril .4:1 11' ...,... ._ ii fl, , ..tg ,jj u - 0 u cz c D.. c D. c rt.) _El C L L 13 ay RI Or , MI III IW,Il Cl L.. 0 C m , op ';':' 40 in T. t;r1 T. 'rl.; 1E1 0 rei to) 11) 4., LP ti 0 LI la IX 0. a 0.. El 0 in L tn C.') 141 . te 0 tJ, w-ryl „--4 nil „--1 ro r'.1 'r''1' 0, t!....„. 10 f",4 ,,,,t . tr& Tzt '71 110 LA 1.0 LI? rro,.. l'4, (li . . , fl L. try, 6 4. tiG n O. 0 0 c".;1 .r,..1" rol (Ili I , '4 s - 4 0'1 ,... t 1.11 ,,,,,li rill ,..... i en ort . . . . . . Z. . . . .. cr rill rely ,,,:t ,t Loi LP— Lp 4..D. r-,, it,- 00 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from K. Cunningham Construction Co., Inc. from September 18 - November 1, 2019, from 11:00 p.m. to 7:00 a.m. in conjunction with saw cutting of PCC Paving on Dysart Road and W. 2nd Street. City Council Meeting: 9/16/2019 Prepared: 9/10/2019 REVIEWERS: Department Reviewer Action Date i"opiee i)epartracnt ip 1ly, Nancy Approved 9/10/2019 ... 4:33 PM ATTACHMENTS: Description Type D \Tinincc App:rp Itio]ru Backup Mate SUBJECT: Resolution approving Variance to Noise Ordinance request from K. Cunningham Construction Co., Inc. from September 18 - November 1,. 2019, from 11:00 p.m. to 7:00 a.m. in conjunction with saw cutting of PCC Paving on Dysart Road and W. 2nd Street. Submitted by: Submitted By: Corbin Payne, Police Lieutenant Page 31 of 137 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: K. Cunningham Construction Co. Inc. APPLICANT'S ADDRESS: 1025 Center Street; Cedar Falls, Iowa 50613 APPLICANT'S PHONE #: 319-277-3001 (office) 319-290-4312 (Joe Owen, cell #) ANTICIPATED DATE OF VARIANCE: September 18 -November 1, 2019 NAME OF EVENT: Saw cutting of PCC Paving on Dysart Road and W. 2nd Street TIMES OF DAY OF VARIANCE: 11:00 PM to 7:00 AM GEOGRAPHICAL LOCATION OF VARIANCE: Dysart Road — Orange Road to E. Shaulis Rd.; W. 2"1 Street from Jefferson St. to Commercial Street DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: 50 feet PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. K. Cunningham Construction Co., Inc. will be paving segments of Dysart Road and W. 2nd Street as described above. As part of the paving operation the concrete must be sawed to provide proper jointing of the pavement. This work must be done in a timely manner after the placement of the concrete and may occur during the night time hours depending on when the concrete is placed. Applicant's Signature Date CITY COUNCIL ACTION: Police Dept. Recomnien4ation, APPROVAL: DENIAL: APPROVAL: DENIAL: DECIBEL LEVEL: Page 32 of 137 CITY OF WATERLOO Council Communication Resolution approving the request of Alexander Matheson for tax exemptions on the construction of a new single family home valued at $389,574, for property located at 1420 Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 9/16/2019 Prepared: 9/9/2019 REVIEWERS: Department Reviewer Action Date Planning. & Zoning Schroeder, A.ric Approved 9/11/2019 ... 10:31 A1M. Clerk Office H Croy, Nancy .Approved 9/11/2019 - 10:47 AM. ATTACHMENTS: Description Type D 1420 A.u.du.ubon Drive t: LU.j A.Map Cover Merno D 1420 A.ud ubon. di.,p.T A Form Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Legal Descriptions: Resolution approving the request of Alexander Matheson for tax exemptions on the construction of a new single family home valued at $389,574, for property located at 1420 Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. None N/A Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Audubon Heights 6th Addition, Lot 46 Page 33 of 137 CITY LIMITS URBAN REVITALIZATION APPLICATION 14, • 40' .„. FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO' .:^3019 FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OFIHE CITY OF WATERLOO. Yoh The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one o dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the J working day of February following the year when the improvements are completed to comply with the timeline attic State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: ADDRESS: 1k(e'4tAltocux...12-- etitto145, 14 to bittryuclotatc) TELEPHONE: SIGNATURE: Aticttr_ / DATE: eticitt (0 I MOM A. What is the Address of the property being improved? riot Sr 0 ',- What is the Legal Description of the property? (May be available at County Recorder's Office on 2" floor of the Courthouse) i+vitviaA-1 1-itA POI L r• h L.4.1f 'Po 13. What was the nature of the improvement(s)? (mist be single family homes or duplex/twin homes to qualify) cift.ftkvcti C. City of Waterloo Building and Inspections Department Information: Perini( Number: 2-0 tit • 00 00 iOI Date permit was issued: 3 • 14 1 Total permit(s) valuation: a 83, ,S OO D. What was the cost of the new construction? 481 s( E. Estimated or actual date of completion of this new construction? 9 • 3 • 11 CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK IlAWK COUNTY ASSESSOR APPROVED DATED: Tarsi McFarland DENIED Black Hawk County Assessor Note: City Council approval docs not guarantee tax exemptions. The application must be reviewed and approved by the Black I lawk County Assessor's Office for criteria eligibility Page 35 of 137 CITY OF WATERLOO Council Communication Resolution approving the request ofAnh Nguyen for tax exemptions on the construction of a new single family home valued at $181,000, for property located at 1130 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 9/16/2019 Prepared: 9/9/2019 REVIEWERS: Department Reviewer Action Date Planning. & Zoning Schroeder, A.ric Approved 9/1.1/2019 ... 10:33 AM Clerk Office H glay, Nancy.Approved 9/11/2019 ... 10:47 AM. ATTACHMENTS: Description Type D 1.1301111. auaiirwl;ll...,i)iZ.A. Form Cover Memo 11:30 00unrmin ;laundl _1'1[..,URA .Map Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Legal Descriptions: Resolution approving the request ofAnh Nguyen for tax exemptions on the construction of a new single family home valued at $181,000, for property located at 1130 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. None N/A Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Crossroads Estates Replat Number 5, Lot 2 Page 36 of 137 / 0 For Office Use Only Date Received: Received by: ( r staff to make a copy RV applicant CITY LIMITS URBAN REVITALIZATION APPLICATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URE3AN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your applicationo be submitted to the City Council. Projectstart d prior to the adoption date of July 18, 2011 do not qualify. NAME: ADDRESS: SIGNATUI TELEPHONE: 9 (7-- (.„9— DATE: A. What is the Address of the property being improved? What is the Legal Description of the property? (May be available at County Recorder's Office on 2''d floor of the Courthouse B. What was the nature ofthe e improvernent(s)? (must be single family homes or duplex/twin homes to qualify) G31 C;;(1,71 r 0(} Or/ It C. City of Waterloo Building and Inspections Department Information: Permit Number: t '1 Date permit was issued: Total permit(s) valua D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black -Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFIC.E, USE ONLY APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Page 37 of 137 l 611 al),lllllll127, 11 „11°P,IIIl�llllli 1111111!111 !'Irlllll'IIc Y!, 110 111111111111111 L lliil" Ylllid "� � ,1111111;�� 'IIItIII111111u IIIIIIII'llllll rr 91h'4;,u 4,;.; {*+!79u11„�ryul,,,�.,,�,��� 11111111, , yiJll'j'il,;', ,YI!II6i'','4'I"lirpulll; ! 1^tillll p II IIII ipu;iuuuuuul 1' IIIIIIIIIIIIIIIII YII Jl ry llllllllll' ,up 'l111�111191111111 Ili II �"YNi11141��iVr'„h'llll'111111�11�;� O ill lino Ilr9rll jll,'li, u i uYYlllwl G9 I; a Oil 11= ll, ldll'1” �' "I u1u'NYudI�RId'��'4r�1'm'"� 11 111 lI I,I,I IIIAr V,11110101111111111', !!!w ,'I 11 111,111 "),1,111111111111 Blin el.�lil),1,411Y111111 'Ilii,rr'liPi11111 ""'T14 111111111 1°11111111' re;1 imIIIIIIIIIppVP9p �I wuu 11111 111 'll Nr111'(pll Illll�lu11I11111,1MI1 l���Ilh�111' 111Y"' P 'll'I�rvIIV;Iu ,„I°IINIY�I'u Nluu 11,nt"l'V 11! 1111 WSW' I;IY!1! 11��1�i 11. 1�P,IIP71 ����� �imduijllPJUWmI� III 1'1�I111,61IN,lvlpplllp""I. I. 44,0 N1f11f1"I'1IIII1"1111,1, IVY„...msµ 1111 .r. Il�llllili!'�II�II,I'i!���IIIj Y, I�I��Y�'Iil'VII'I'���I!NuY ,„111,1,1,1„„,IIId' "•��ll',N'i,lfuplll!IMIuIy11Ihl� IIII Iln!''iYiiIM;S1 l'iR"1V!N YiI 0111'VIIIfll llil4l "11,11„,1 111""1"1,11,11111 Sl,111111V11"i'd lllli^ja il�1 j'11 IN ,IIIlY1111 ....... ld;Illi',III�flll'll'Ii111''"'I y 'NIII41li!it!i'„III',6'V''''Illry��; ;IIIii'rii11”�III11IIIIII1111111,,1'VIIIII11111;;''° 4411141-1-1-0400, PINTAIL NIIV!VUp11�llllVlll u!6Nli�luY:�� � "IP"�`IU11'iY4111iiu�R 11,11111111111111'1'11,1,1,1,1,1,0,1,111111IIII1 YI'i , 11 IIIi119111 111111, IIIImnIm1 1iiillll mlllylu. l 111 Ill 1111111 d9Rs "I''411imluuu i' 'o uufil'�IIIIIIIIIIIIVi11111 I(111L,lml rt rIVIN nommunamen., Note Base map data source m Black Hawk County This map does not represent a surrey no lability fc med for the accuracy of the data delineated here, elthes inexpressed et culled by Black Hawk County the The Assessor he Gy of makes no warrant express or m lked as to the accuse, of the Informatron shown n thea map and expressly drsclarmshabrllay for the accuracy thereof users should refer to official asurveys, recorded deede etc located at the Black Hoek County Assessor s Cffce for complete and accurate information „„ kIII 000000 IIIDu IIIOuuupii I � r I"11 I 111111111111111111Kr 'SII"61' 111114IN II mp' Il llu pum IIII', ' iMIorrrurr l orMolliuuuuo 11 1011 111111111111111111111BA,,gIIIPI 111111Nc ccro1 111111111.01,'111,,, CITY OF WATERLOO Council Communication Resolution approving the request of Joseph and Erinn Crane for tax exemptions on the construction of a new duplex valued at $219,000 for property located at 732 Grindstone Circle, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 9/16/2019 Prepared: 9/9/2019 REVIEWERS: Department Reviewer Action Date Planning. & Zoning Schroeder, A.ric Approved 9/11/2019 ... 10:39 AM Clerk Office H giry, Nancy .Approved 9/11/2019 ... 00:18 AM. ATTACHMENTS: Description Type D CIL 1)R.A. 732 Cover Memo D 732 CMaao Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Legal Descriptions: Resolution approving the request of Joseph and Erinn Crane for tax exemptions on the construction of a new duplex valued at $219,000 for property located at 732 Grindstone Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. None N/A Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Prairie Meadow Estates - A Condominium Unit 732 Page 39 of 137 For Office Use Only Date Received: Received by:::,%7111n:_, Staff to make a cop,' for applicant CITY LIMITS UplIAN REVITALIZAIION APPLICATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF TIM CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY TI -IE CITY COUNCIL OF 'ME CITY OF WATERLOO, The City Limits Urban Revitalization Area (CLURA) is a Lyear 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that rneet the following criteria. 1. 13e located within the CLURA boundaries (a map of which can be obtained fiorn the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the lit of February following the year when the improvements ate completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon coiripletion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following infomtation for your application to be submitted to the City Council. Projects started prior to the adoption date of :July 18, 2011 do not qualify, NAME: ADDRESS: 7 3 -)-, 5-10 ler /c.) TELEPHONE: 5 3 - So 8 SIGNATURE: OXIE: - )7- 9 A. What is the Adchess of the property being improved?f�11I / Y-tI) What is the Legal Description of the property? (May be available at County Recorder's Office on 2°4 Boor of the Courthouse) S'o ?Y 6i 14-ic eq d o 1,d a t ct-fe4 <on dory) itq + 73 d, Page 40 of 137 B. What was the nature of the imnprovement(s)? (must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department information: Permit Number: Date permit was issued: Total permit(s) valuation: CJI 7-- 0001 Jd3 ` Sea ;`):7, a�) 10O) OOC) D. What was the cost of the new construction? o ` q ) J O i) E. Estimated or actual date of completion of this new construction? r.„,,tpi V ` U 1 2 Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: DENTED } ACK HAWK COUNTY ASSESSOR OFFICE USE ONLY RESOLUTION NO: A!'PROVpD DENIED DATED: T.J. IOenl&sfeld }3{N,41t Hawk County Assessor Page 41 of 137 CITY OF WATERLOO Council Communication Resolution approving the request of Roger A. Meirick for tax exemptions on the construction of a new single family home valued at $299,859, for property located at 1314 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 9/16/2019 Prepared: 9/9/2019 REVIEWERS: Department Reviewer Action Date Planning. & Zoning Schroeder, A.ric Approved 9/11/2019 ... 10.47 A.M Clerk Office H gby, Nancy .Approved 9/11/2019 - 10:48 AM. ATTACHMENTS: Description Type CILI./ <�.A. ➢:1➢4 P °anrtiriAlg( i ,ar.ie i anran Cover 1V➢erno t"Il,0..JRA. .1314 P airbu:ia.9g i,a:aan ° f\/➢aapp Coven. l\IL lm.o SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Legal Descriptions: Resolution approving the request of Roger A. Meirick for tax exemptions on the construction of a new single family home valued at $299,859, for property located at 1314 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. None N/A Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Audubon Heights 6th Addition Lot 43 Page 43 of 137 CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE oRgrwp, FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS UAW:Atli REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. V The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly const ted ' family dwellings (single family homes or duplex/twin homes) that meet the following criteria: V 1. Be located within the CL1JRA boundaries (a map of which can be obtained from the City of Waterloo Com Planning & Development Department.) 2. This application'must be filed with City prior to the 11 workin da of Februat following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: ADDRESS: TELEPHONE: ex -a, 11-.7(Lirta How/ fi-o2)-(7ck: SIGNATURE: 13/4 PR-tri/yezo. 00/00„2-7/ '5)7D1 2-25 74 DATE: A. What is the Address of the property being improved? 1 1 What is the Legal Description of the property? (May be available at County Recorder's Offlce on 2" floor of the Courthouse) U21 tt LA - 13. What was the a um of the improvernent(s)? (must be single family homes or duplex/twin homes to qualify) Siv'—t 1,‘ C. City of Waterloo Building and Inspections Department Information: Permit Number: 1 3- 04/15 Date permit was issued: D. What was 11 9 -10 • 1 3 Total permit(s) valuation0. cost of the new construction? c'1_f3 SI E. Estimated or actual date of completion of this new construction? 8 CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 44 of 137 CITY OF WATERLOO Council Communication Resolution approving the request of Matthew Mastele for tax exemptions on the construction of a new single family home valued at $204,000, for property located at 1464 Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 9/16/2019 Prepared: 9/9/2019 REVIEWERS: Department Reviewer Action Date Piaannirrng & Zoning Schroeder, A.ric Approved 9/11/2019 ... 10:41 A1M. Clerk Office H giry, Nancy .Approved 9/11/2019 ... 00:48 AM. ATTACHMENTS: Description Type D /ILL./RA. 1464 At aa:.la.aknaauv i:: biv , t crn: Cover Memo D CL URA 1464 aMap Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Legal Descriptions: Resolution approving the request of Matthew Mastele for tax exemptions on the construction of a new single family home valued at $204,000, for property located at 1464 Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. None N/A Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Audubon Heights 6th Addition Lot 51 Page 46 of 137 CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER TIIE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 18 working day of February following the year when the improvements are completed to comply with the timeline oldie State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Superviso Please fill out the following information for your application to be submitted to the City Council. NAME: ADDRESS: TELEPHONE: A. r • SIGNATURE: /4/61 A d'o. heti /9-Z6 (k. c"— (t; DATE: What is the Address of the property being improved? , t,( iaJG 2 1/,,,,/ What is the Legal Description of the property? (May be available at County Recorder's Office on 2" floor of the Courthouse) B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) r's C. City of Waterloo Building and Inspections Department Information: Permit Number: Vtt "" (`'( (;(.. Date permit was issued: f " 2_ Total permit(s) valuation: D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? crry OF WATERLOO APPROVED DATED: DENIED RESOLUTION NO: BLACK IIAWK COUNTY ASSESSOR APPROVED DATED: ENIED Tami McFarland Black hawk County Assessor Note: City Council approval does not guarantee. tax exemptions. The application must. be reviewed and approved by the Black Hawk Comity Assessor's Office for criteria eligibility. Page 47 of 137 „111111 I111111I 1191111 1111111111,111111„1,11,I,„0. uu1, V,1110lVu1111 I IVVIp lm1'I111111111,1,1 it 111111111- 1111111111111 III11'Ilillllll )111IYIhN1111 1111'Y 111111111111111111111 � uuu�"ilillli111Y�;1 liV1'1''P1,11i111111,1 1111N1N1 1 C IIIIII IIID Illll�lulw' Ir, 111111111 II IIIIIII �1^ li�1i1111111111i19„, miilllll 11111111 i°°°jjj111 1II11111111 111111'1„:„,1111111111111111111111111111111111111111111111111111111 1464 Audubon Drive wu' 11111 °1H�'11111111 µ „1,1111111I1'Bulllp1l, 111 111'1 111IUIIIWI, I itluuil;1V1'1YI111i1,11„1 llll1 -1111 �� I^V1ry0m1mm X1011 n' Nl 11111111111111111111111111111111111111111111 M'I����MN^0'llVhuuuu mu.,' x 11Yjj1111011AI'1i�11111101'��i 'w'v�il'I1N11N Im1pdelo yI 1 WE �111?%y"IIIiVij1 ^1111111"°�i!^id Ii1�1I1'11 urllyPl''' VIIIIIII1111111111111111111 y1I1,11,1pI111111111 J01011111111 o 14111111111111 IIS 0 111wa„11” �IINIIIIIIN 1111111'1'1'1'111111111111111111111�I"I11du111111111V11,N 11,1111 Q� 1111111111111111 ISI 1111111111,11,111)111)111111,11,11,1,1,1,11111111 1111111111, low „�",'. �1�1111",01 11 �e �1"11�ryA' �Jd���'i'�4�µ''� V�' I';"!Ib,��'r� r1,li hl�;'1� Ilm WING4P ,,"111 11,E WAX... , .v �nuood U X11 IIIIII1,1,1111� 111111IIIIII''iiiii1liiu Nm1ii, "1111,,;,,,,,„,,,;,,;""'"'"'”'"uir111 9lll AI 11111. H ii�"' I�IVN'�1..... Note Base map data source m Black Hawk County This map does not represent a surrey no lability 1smed for the accuracy of the data delineated herein, mikes expressed et culled by Black Hawk County the Black He County Assessor or their employees The Gty off Waterloo makes no warranty express or moiled as to the accuse, of the Informatron shown n thea map and expressly drsclarmshab111t, for the accuracy thereof users should refer to official plats Corded deede etc located at the Black Hoer, County Assessor s Office for complete and accurate mfom,atron 11 1111111111 , 11111111'1'1'1'1'11111111111 r CITY OF WATERLOO Council Communication Resolution approving the request of Tu Kha Maung for tax exemptions on the construction of a new single family home valued at $163,900, for property located at 1111 Vermont Street, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 9/16/2019 Prepared: 9/9/2019 REVIEWERS: Department Reviewer Action Date Piaannirng & Zoning Schroeder, A.ric Approved 9/11/2019 ... 10:5 i AM Cleric Office 1pigi3iy, M'mucy Approved 9/11/2019 - 1122AiM ATTACHMENTS: Description Type DGa.,tJR.A. p p p_i_ V/.rraraa:arrt Street 1H .rrn Cover 1Vderno D t"1,LJR.A. p p i p Vermont Street Map Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Legal Descriptions: Resolution approving the request of Tu Kha Maung for tax exemptions on the construction of a new single family home valued at $163,900, for property located at 1111 Vermont Street, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. None N/A Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Lot 3 Baltimore Field 1st Addition, Waterloo, Black Hawk County, Iowa. Page 49 of 137 Foi Office Use Only DateReceived: 11 Stain() make a col*: , CITY LIMITS URBAN REVITALIZATION APPLICATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER TI -IE PROVISIONS OF TI -IE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF TIM, CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: 1. Be located within the CL,URA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the lst working day of February following the year when the improvements are completed to comply with the titneline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to he submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: k .P) ( /Vcc, c SIGNATURE: ADDRESS: t TELEPTIONE: :1)0 DATE: c> I 2 A. What is the Address of the propeity being improved? 1 1 1 What is the Legal Description of the property? (May be available at County Recorder's Office on 2''d floor of thc Courthouse) C,t) "fc c,210 tcrc.4"2 1„ B. What was the nature of the hnprovement(s)? (must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department 1....nformation: Permit Number: a)11°-,1,,,,?",'")'' 7 Date permit was issued: 9 Total permit(s)valuation: D. What was the cost of the new construction? 6.1 E. Estimated or actual date of com.pletion of this new construction? ) Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: RESOLUTION NO: [ BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DATED: T.J. Koenigsfeld DENIED Black Hawk County Assessor Page 50 of 137 CITY OF WATERLOO Council Communication Resolution approving the request ofARK II Real Estate Solutions, LLC, for tax exemptions on the construction of home improvements valued at $75,000 for a property located at 437 Hope Avenue, and located within the Consolidated Urban Revitalization Area (CURA). City Council Meeting: 9/16/2019 Prepared: 9/10/2019 REVIEWERS: Department Reviewer Action Date Piaannirrng & Zoning Schroeder, A.ric Approved 9/11/2019 ... 10:34 AM Clerk Office 11i gby, Nancy .Approved d 9/11/2019. 10:49 AM. ATTACHMENTS: Description D CU RA 437 11 DCp1RA. 4371l� SUBJECT: p Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Legal Descriptions: Ave Pu. Avenue.Map Type Co ver 1\V1 err o Cover Memo Resolution approving the request ofARK II Real Estate Solutions, LLC, for tax exemptions on the construction of home improvements valued at $75,000 for a property located at 437 Hope Avenue, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to residential property under the Consolidated Urban Revitalization Area. None N/A Strategy 3.8: Continue efforts to foster new investments and development in the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area (CURA). Logan Dale Heights Addition Lot 1 Block 6 Page 52 of 137 For Office Use Only Received by: Staff to date stamp and matte a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OP THE CONSOLIDATED URBAN REVITALIZATION AREA PIAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CORA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 10 working day of February following the year when the improvements are completed to comply with the timeline of the State Code of lowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion °ran entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City (99neil. NAME: /44/41-Z•/161R''' ''''t) /-2 SIGNATURE: , ADDRESS: .4%.?(,)9 1).6 e ) 1» TELEPHONE: .5/ " DATE: L") A. What is Merle/dress of the property being improved? 432 /40 'le 41,/e- 16,./ei'7"e (1), )/ What is the Legal Description of "-- at County Recorder's Office on 2floor of the Courthouse)? "OV B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. First Year --------80% b. Second Year ------70% c. Third Year 60% C. What was the nature of the improvemen d. Fourth Year 50% g. Seventh Year -----30% e. Fifth Year 40% h. Eighth Year '30% T. Sixth Year— -40% 1. Ninth Year 20% j, Tenth Year 20% (s)? 4 (..-• ‘,4-•""„).",jJ • D. City ofWaterloo Building and inspections Deparimpt,information: ) t',20 C) Wi,C) Permit Number: Date ermit wits issued: 9-- 0 Chli'.%) ic9)15D E. What was the cost of the improvement? F. Estimated or actual date of -completion of these iprovements? , f 41 et"- ).-1" " Total pennit(s) valuation: -4-10-2,,o) 07 G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes No /,/ CITY OF WATERLOO APPROVED DATED: RESOLUTION NO: l)FNIFI) BLACK IlAWK COUNTY ASSESSOR APPROVED DATED: DENIED Koenigsfcld Black llawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. 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City Council Meeting: 9/16/2019 Prepared: 9/11/2019 ATTACHMENTS: Description D intake speeoaah „t: job D ti}uestionaaiire D Persoan irnei feq f rrr SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Background Information: io an Type Cover Memo Cover Merano (/over Derno Motion approving recommendation of appointment of Jenna Northey from the civil service list to the position of Intake Specialist effective no later than September 30, 2019. Submitted By: Rudy D. Jones, Community Development Director Request approval $38,480 salary and $51,975 with benefits Funds have been budgeted for the position with Lead Grant Funds and CDBG Funds Page 55 of 137 Submit resume by going to www.cityofwaterlooiowa.com clicking on Job Openings, reviewing the Intake Specialist description and following directions to submit cover letter and resume. We will not accept mailed, faxed, hand -delivered or directly emailed resumes. Deadline to submit resume is Noon on Friday, June 14, 2019. CIVIL SERVICE NOTICE CITY OF WATERLOO, IOWA OPEN EXAMINATION INTAKE/PROJECT SPECIALIST DEPARTMENT SALARY FLSA CIVIL SERVICE . BARGAINING UNIT : COMMUNITY PLANNING & DEVELOPMENT $18.00 — $21.00 /hr NON-EXEMPT INCLUDED NON -BARGAINING GENERAL STATEMENT OF DUTIES Performs complex office/clerical and project specific duties for Community Development. The work is performed under the general direction of the Community Development Director or designee, but considerable leeway is granted for the exercise of independent judgment and initiative. No supervisory responsibilities. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. 1. Types forms, reports and routine correspondence required as part of application process for Community Development assistance; sends variety of letters and notices to applicants requesting assistance; keeps applicant files up-to-date. 2. Performs initial data entry on applicants, updates and maintains electronic and paper applicant files including making appropriate entries into the applicant database or other databases. 3. Maintains weekly application system to keep track of due dates for documentation from applicants and keeps "One Roof' software database up-to-date. 4. Assists applicants with paperwork, explains process and answers questions. 5. Participates in training and team meetings, staff meetings, staff training and participates in development of positive team relationships. 6. Assists in answering incoming department telephone and provides information based on knowledge of department policies, regulations and procedures or directs questions to proper staff person. 7. Compiles data, prepares reports, performs data entry and completes forms on personal computer using the applicable software including Microsoft Word and Excel and One Roof; operates calculator and other office equipment. 8. Assists in collection and analysis of a variety of data related to Community Development Programs. 9. Compiles data, updates files and assists with monitoring projects for regulation compliance as directed. 10. Conducts research, interprets and applies technical information related to a variety of Community Development programs and projects and relays this information to staff in a clear and understandable format. 11. Prepares and presents written and verbal reports and communications, and prepares and maintains project logs including work assignments, inspection activities and grants as requested by the Community Development Director. 12. Participates in strategy and planning related to Community Development programs and activities. 13. Works independently and with others with minimum supervision. 14. Attends work regularly at the designated place and time. 15. Performs all work duties and activities in Page 56 of 137 accordance with City policies, procedures and City, OSHA and Community, Planning & Development safety rules and regulations. 16. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Ability to present materials and information in good report form, complete forms and perform required record keeping. 2. Skilled in use of personal computer and knowledge of related software applications including Microsoft Word, Excel and Outlook with ability to enter and retrieve information on a computer, develop computer-generated reports and update records. 3. Ability to read, interpret and follow Federal regulations regarding government -subsidized programs. 4. Ability to work independently with minimum supervision. 5. Ability to work with frequent deadlines with attention to detail and complete tasks and documentation in a timely manner. 6. Ability to think logically in following instructions and procedures; ability to keep files and reports organized and up-to-date. 7. Ability to communicate effectively orally and in writing, present facts and findings, give directions to and respond to questions from the public, coworkers and clients tactfully and in a clear, concise and easily understandable manner. 8. Ability to maintain effective working relationships with other City employees, supervisors, clients and the public. 9. Ability to keep accurate and thorough records. 10. Ability to function with independent judgment and skills to plan, organize and implement the goals and objectives of the Community Development Department. 11. Ability to work with people from a broad variety of social, economic, racial, ethnic, cultural and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. Associate's Degree in accounting or other business related field with minimum of three years experience as an accounting clerk or bookkeeper. OR Any equivalent combination of experience and training that provides the knowledge, skills and abilities necessary to perform the essential functions of the position. 2. Skilled in use of personal computer office equipment with knowledge of Word and Excel. and other Microsoft 3. Strong written and oral communication skills. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient speech and hearing that permits the employee to respond to questions from clients, coworkers and government agency representatives in person or on the telephone. 2. Sufficient personal mobility that permits the employee to safely move about a multi-level office and access reports, records and files and travel to needed training or work sites. 3. Sufficient vision that permits the employee to operate a personal computer, review documents, records, files, government rules, regulations and perform other administrative responsibilities. MISCELLANEOUS 1. The City of Waterloo will conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. 2. Following a conditional offer of employment, the City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. 3. Must submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00 a.m. to 5:00 p.m. Monday through Friday with a one hour unpaid lunch. Very limited overtime. EXAMINATION INFORMATION Qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination will be the individuals placed onageaod 1 Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the United States shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service connected disability. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date will be notified of the time, place and date of the examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. INTAKE SPECIALIST DESCRIPTION 18 March 2019 Page 58 of 137 INTERVIEW QUESTIONS INTAKE/PROJECT SPECIALIST - COMMUNITY DEVELOPMENT August 21 & September 5, 2019 City hall — ist Floor Conference Room Panel: Rudy Jones, Community Development Angie Fordyce, Community Development Matt Chesmore, Community Development Cheryl Huddleston, Human Resources 1. What sparked your interest in this particular position, what do you expect to find in this position that you don't have now, what are your long-terrn professional goals and how will this position help you attain these goals? 2. Describe your experience working with low and moderate income persons and people from diverse backgrounds. This is a confidential administrative position. This means you have access to or may hear information that cannot be discussed with other City employees. How would you handle pressure from others to discuss confidential items? What if the pressure was corning from a close friend or relative? 4. Community Development is responsible for producing a variety of reports and performing duties that often require working fast, accurately and under strict deadlines. Describe a task from your current or past job that placed you under this type of pressure. Describe organizational practices you use to make more efficient use of your time. flow do you handle multiple projects with deadlines and how do you prioritize your work if more than one supervisor gives you an assignment and they all want them now? 5. Do you work more efficiently when you are able to finish one task before starting another or are you equally comfortable working on several projects at once? t) What types of people do you have a challenge working with? 7. What do you believe to be differences between working for City government and working for a private firm? What do you think Community Development does? 8. What qualities will stand you apart from the other applicants for this position? This position has little flexibility with assigned work hours and little or no down time. There are limited opportunities for advancement and yearly wage increases are set by the City Council versus performance based. What issues, if any, does this create for you? 10. Describe a time when you received criticism or feedback from a coworker, supervisor or client at rubbed you the wrong way. How did you react? 11. Describe a time when you had begun a process and for some known or unknown reason you had to make a change at the last minute. How did you handle the situation? 121fell us about a time when you had to handle a tough problem that challenged fairness or ethical issues. 13. This position requires a large amount of self -learning through webinars and other online training modules. Describe your approach to taking the initiative to accomplishing this. 14. Is there anything else you would like us to consider about you that hasn't already been discussed? Do you have any questions? INTAKE/PROJECT SPECIALIST INTERVIEW QUESTIONS 19 Page 59 of 137 PERSONNEL REQUISITION FORM RECEIVED JUN 0 5 2O1 Check as applicable: [1 To start recruiting or civil service process and/or To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission 10 Human Resources. Position Title: New Title -Intake-Project Specialist Department: Community Development Reports To: Rudy. D. Jones, Director Work Location: 620 Mulberry Street Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No ❑ Internal Posting Only Bargaining Position: ❑ Yes ® No ❑ Internal Posting and External Advertising Bargaining Group: Non -bargaining Position: ❑ Yes ® No **************:*********************************************************************************** Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Eric Kramer -Intake and Supportive Services Assistant (Specify name and title of former incumbent) Date incumbent terminated employment: 02/08/2019 Date of final payout: 03/01/2019 Anticipated start date: asap No. of hours/week: 40 Work schedule: 8-55 Justification of need for position: Resignation What are the likely consequences if the position is not filled? Mandatory due to lead grant funding APPROVALS Annual salary requirements: $37,440-$43,680 Hourly Rate: $18.00-$21.00 hourly Benefits: yes (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: '4'4"r Sub= ng Depa t head Date Chief Financial Officer Human Resources Committee Chairperson Created 8/7/2014 Date Date Page 60 of 137 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: D epartment Reviewer Action Date Engeering Higby, Nancy Approved 9/11/2019 11:34 AM ATTACHMENTS: Description Type D Department Requests Backup :Material SUBJECT: Bonds. Page 61 of 137 BONDS FOR COUNCIL APPROVAL September 16, 2019 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 IA5174547 CEDAR VALLEY HANDYMAN, LLC WAVERLY, IA SY93685 JOHN FAY JANESVILLE, IA IA5172486 PATRICK S BERRY WATERLOO, IA IA5174564 TRENT KELLER WATERLOO, IA Page 62 of 137 CITY OF WATERLOO Council Communication Resolution authorizing an exception to the City of Waterloo purchasing procedures, to approve the purchase of two (2) 2020 Type I Superliner 171" Body Ford 550 Ambulances from Life Line Emergency Vehicles of Sumner, Iowa, in the amount of $435,546. City Council Meeting: 9/16/2019 Prepared: 9/6/2019 REVIEWERS: Department l"arc i escue Cleric Office SUBJECT: Submitted by: Recommended Action: Summary Statement: Source of Funds: Reviewer ' re [oaO", Pat Nancy Action Approved A.:pproved. Date 9/6/2019 ...3:00 PM 9/9/2019 4035 I'M Resolution authorizing an exception to the City of Waterloo purchasing procedures, to approve the purchase of two (2) 2020 Type I Superliner 171" Body Ford 550 Ambulances from Life Line Emergency Vehicles of Sumner, Iowa, in the amount of $435,546. Submitted By: Pat Treloar, Fire Chief Approve We are proposing to utilize a purchasing program through the Houston - Galveston Area Council referred to as HGACBuy to purchase two ambulances. Contractors and Manufacturers submit bids to the cooperative purchasing program, and local governments utilize the published bids to execute contracts. All of the large ambulance manufacturers in North America submit competitive bids to the HGACBuy program. End users view bid prices from different manufacturers and then choose a builder. Purchasing through the program is simple, and allows for less staff time writing and researching complicated specifications for an ambulance purchase. In addition to reduced staff time, the program ensures end users best possible pricing as the program receives and reviews competitive bids from numerous manufacturers. Many cities in Iowa have purchased emergency vehicles and public works equipment through the HGACBuy program. Des Moines, Ankeny, Urbandale, Indianola, North Liberty, Burlington, Davenport, and Marshalltown all have used HGACBuy to purchase ambulances and fire trucks. All of the communities listed above strongly recommend using the HGACBuy. 419-12-1410-2117 Page 63 of 137 CITY OF WATERLOO Council Communication Resolution approving a Grant Agreement with the Iowa DOT's Aviation Bureau for FY 2020, Project No. 9 -I- 200 -ALO -135-200 and Contract No. 21605, for Air Service Marketing of Waterloo Regional Airport, and authorizing the Mayor and Airport Director to execute said document. City Council Meeting: 9/16/2019 Prepared: 9/10/2019 REVIEWERS: Department Reviewer Action Date Airport Kaspari, Keith. Approved 9/10/2019... 3:33 PM (.111erk Office 1^',veam, 1.,LAnrn Approved 9/11/2019 .. 1127 AIS ATTACHMENTS: Description Type D Cover Letter for Iowa: Aviation 1tau7rea a Cover Merno lovva )01' Grant Document for Cononaet Nor: 2,1605 Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Resolution approving a Grant Agreement with the Iowa DOT's Aviation Bureau for FY 2020, Project No. 9 -1 -200 -ALO -135-200 and Contract No. 21605, for Air Service Marketing of Waterloo Regional Airport, and authorizing the Mayor and Airport Director to execute said document. Submitted By: Keith Kaspari, Airport Director Approve the Grant Agreement as requested by Airport Staff. This project will allow Airport Staff to continue the marketing, advertising and promotion of the airport and our tenant airline during FY -2020, yet also provide the flexibility to provide airports the ability to purchase minor pieces of Ground Support Equipment, or GSE. As in recent years, this Grant Agreement is an 80% (State) and 20% (ALO - Local) funding allocation. Therefore, Iowa DOT is providing a total of $48,000 of state grant funds, whereby, the Airport will provide the balance of $12,000 for a total of $60,000. These funds are derived by the State of Iowa, and the Iowa DOT's Aviation Bureau. Waterloo Regional Airport's 20% local match will be derived from the department's Operating Budget. Page 64 of 137 Policy Issue: Alternative: Background Information: Legal Descriptions: This request complies with the City of Waterloo's Strategic Plan, as follows: Goal No: 2, and Strategy No: 2.2. Goal No: 3, and Strategy No: 3.1, 3.3, 3.4, 3.5 and 3.7. Goal No: 4, and Strategy No: 4.1 and 4.5. Like last year, Iowa DOT's Aviation Bureau staff are allowing airport sponsors (owners) to take a percentage of the above funds, and use them for the purchase of Ground Support Equipment - or GSE. Therefore, in addition to the marketing services as will be performed, Staff is requesting the approval of the Council to allow Staff to make a purchase of some GSE (Air Stairs) to mate to a wide variety of either Regional Jet or large single -aisle aircraft, such as the CRJ-900, Boeing 737 or Airbus A-320 series of aircraft. Current Air Stairs are antiquated, apparently a hand-me-down from Ozark Airlines (long ago out of business) with the current stairs do not, in the opinion of the Airport Director, provide a safe and stable platform to allow for the enplaning and deplaning of passengers from aircraft. This is a grant program that Iowa DOT's Aviation Bureau has submitted to commercial service airports for many, many years. Only recently have they provided airport owners the flexibility to utilize a limited amount of funds for the purchase of GSE. With this request, Staff is seeking a purchase of on or around $15,000, pending what is available for that amount of funding. Not applicable for this request by Staff. Page 65 of 137 10001000001 LLJ 111111110 (1,1 O .▪ .'... .0 CO 0 ,— 6 E , 0 _s 0 CO 0 0 t a) az t 0, () 5 CY- 00 a) 0 .22, Ea p- 0 12)2d a a iS 0 '0)) a) ▪ ab) E _c 2- Ea E 0 0, i„.5 ..c. 2 76 , cp az 0 ao a) b 2 2 2' < 0 .40 c>,,,., C C . 0 2 .0. .!0... ... ,E), ",'2 E.' 2'2 0 'FL ,, E bi a aa. 0.1 „i2:. 450a; 15 ! .„?.,..7),, 52 at 0 La E _a as 0)-0 2 '-'-', . 2 cl, . 1 ta— :T, E. a) .E .6,2 5.1... 2 o c 2E?i. ca. 0 ,_ 6. 2)Es 0 c). 2.2 -2 tii 0 L7' 07 ta a) 0 La 1) E ("5-i 2225 E.C.:2 '.. .c7) i -a. -- : ILI &IOWAOOT FY 2020 Air Service Development Contract Number: 21605 Project Number: 9I200AL0135 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR THE FISCAL YEAR 2020 AIR SERVICE DEVELOPMENT PROGRAM PROJECT NUMBER: 91200AL0135 CONTRACT NUMBER: 21605 This is an agreement between the Waterloo Regional Airport (hereinafter referred to as SPONSOR) and the Iowa Department of Transportation (hereinafter referred to as the Iowa DOT) for funding through the Iowa Air Service Development Program, under Iowa Code Section 328.12. Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the Iowa DOT agrees to provide authorized funding to the SPONSOR to help in air service development activities to include: Purchase of ground support equipment (reconditioned air stairs) that will accommodate regional and larger single -aisle aircraft. If air stair acquisition is not possible, then an alternative project will involve an update of the Waterloo Regional Airport website. Additional activities will involve the promotion of passenger air service from the Waterloo Regional Airport through strategic communication efforts involving television, print, radio, and digital mediums. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree to: 1. The SPONSOR shall be the lead agency for carrying out the provisions of this agreement and shall be responsible for the development and completion of air service development initiatives (hereinafter referred to as the PROJECT) in accordance with the FY 2020 Air Service Development Program Description and this agreement. 2. The Iowa DOT shall reimburse the SPONSOR for 80% of eligible PROJECT costs not to exceed $48,000. 3. Funds nmst be obligated within six months of execution of the grant agreement. Claims for reimbursement with proof of expenditures must be submitted within one year of the date of the obligation of funds. 4. All notices required under this agreement shall be made in writing to the Iowa DOT Aviation Bureau and the SPONSOR's contact person. The Aviation Bureau contact shall be Tim McClung (515-239- 1689). The SPONSOR's contact person shall be Keith Kaspari. 5. A report must be filed by the sponsor within 30 days of the final claim for reimbursement providing a summary of how funds were used and describing the successes and failures of activities funded through this Air Service Development agreement. 6. The SPONSOR shall solicit, or have solicited bids, for any work on this project in compliance with all Page 1 of 3 Page 67 of 137 &IOWADOT FY 2020 Air Service Development Contract Number: 21605 Project Number: 9T200ALO 135 applicable laws, ordinances and administrative rules. 7. The SPONSOR shall be responsible for the acceptance of the project. The Iowa DOT reserves the right to review project activities and to audit claims for reimbursement. 8. The SPONSOR shall submit Claims for Reimbursement to the Iowa DOT for eligible PROJECT costs, along with a copy of the billing statement and proof of payment. Reimbursements will be made in whole dollars and will be rounded down. 9. The SPONSOR shall comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by the Iowa Code Chapter 216. No person shall, on the grounds of age, race, creed, sex, color, national origin, religion, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the SPONSOR receives state funds from the Iowa DOT. 10. The Iowa DOT' s obligation hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or re -appropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. 11. The Iowa DOT shall give the SPONSOR notice of any termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding for this program. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 12. If any part of this agreement is found to be void and unenforceable then the remaining provisions of this agreement shall remain in effect. 13. This agreement is not assignable without the prior written consent of the Iowa DOT. 14. It is the intent of both parties that no third -party beneficiaries be created by this agreement. 15. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. 16. This agreement constitutes the entire agreement between the Iowa DOT and the SPONSOR concerning this PROJECT. Representations made prior to the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement must be made in the of an addendum to this agreement. Said addendum shall become effective only upon written approval of the Iowa DOT and the SPONSOR. Page 2 of 3 Page 68 of 137 CIOWADOT FY 2020 Air Service Development Contract Number: 21605 Project Number: 9I200AL0135 EXECUTION OF THE AGREEMENT: In witness whereof, each of the authorized parties hereto has executed this Agreement as of the date shown with its signature below. SPONSOR: Signed this day of , 2019 By: By: Authorized Sponsor Representative Airport Manager IOWA DEPARTMENT OF TRANSPORTATION: Signed this day of , 2019 By: Stuart Anderson, P.E., Director Planning, Programming, and Modal Division Page 3 of 3 Page 69 of 137 CITY OF WATERLOO Council Communication Resolution approving and accepting a donated Permanent Easement Agreement and Temporary Easement with Blakewoods Place Condominium, to allow for the construction of a storm sewer located along the east side of Linbud Lane from Sager Avenue to Alabar Avenue, and authorizing the Mayor and City Clerk to execute said do cument. City Council Meeting: 9/16/2019 Prepared: 9/10/2019 REVIEWERS: Department Reviewer Action Date pa.nrnning & Zoning Schroeder, An"ic Approved 9/11/2 i9 ... i0 29 AM Clerk Office i^°,�=en 0 L Anon Approved 9/11/201. 10 :45 AIM ATTACHMENTS: Description Type errren�t Ag_Pareernuent (/over Memo (lover •1 Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Resolution approving and accepting a donated Permanent Easement Agreement and Temporary Easement with Blakewoods Place Condominium, to allow for the construction of a storm sewer located along the east side of Linbud Lane from Sager Avenue to Alabar Avenue, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted herewith is a request by the City of Waterloo to accept a certain permanent easement agreement and temporary easement with Blakewoods Place Condominium to allow for the construction of a storm sewer located along the east side of Linbud Lane from Sager Avenue to Alabar. The City is targeting this area for storm water improvements and construction of this new storm sewer line will improve drainage conditions as there are no storm sewers in this area to drain storm water. The city is not offering compensation for the easements as construction of the new storm sewer will improve drainage conditions in the area and mitigate any flooding they have upon their property. Source of Funds: N/A Policy Issue: Infrastructure Page 70 of 137 Legal Descriptions: Permanent Easement Description: A Permanent 8 -foot wide Storm Sewer Easement under, across, and upon that portion of Blakewoods Place Condominium, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Commencing at the southwest comer of Blakewoods Place Condominium, being the intersection of the north line of S ager Avenue and the east line of Linbud Lane (said east line being the west line of Blakewoods Place Condominium and also being the west line of the Northeast Quarter of Section 28, Township 89 North, Range 13 West of the 5th PM); thence North 00°49'36" West 113.00 feet along the said west line of Blakewoods Place Condominium to the Point of Beginning; thence continuing North 00°49'36" West 419.05 feet along said west line to the northwest corner of Blakewoods Place Condominium; thence North 87°47'30" East 8.00 feet along the north line of Blakewoods Place Condominium; thence South 00°49'36" East 419.24 feet along a line 8 -feet normally distant from and parallel with the said west line of Blakewoods Place Condominium; thence South 89°10'24" West 8.00 feet, perpendicular to the last described course, to the west line of Blakewoods Place Condominium and the point of beginning containing 3,353 square feet. The west line of Blakewoods Place Condominium is assumed to bear North 00°49'36" West for the purpose of this description. Temporary Easement Description: A Temporary 12 -foot wide Construction Easement across and upon that portion of Blakewoods Place Condominium, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Commencing at the southwest corner of Blakewoods Place Condominium, being the intersection of the north line of S ager Avenue and the east line of Linbud Lane (said east line being the west line of Blakewoods Place Condominium and also being the west line of the Northeast Quarter of Section 28, Township 89 North, Range 13 West of the 5th PM); thence North 00°49'36" West 113.00 feet along the said west line of Blakewoods Place Condominium; thence North 89°10'24" East 8.00 feet, perpendicular to the last course, to the Point of Beginning; thence North 00°49'36" West 419.24 feet along a line 8.00 -feet normally distant from and parallel with the said west line of Blakewoods Place Condominium to the north line of Blakewoods Place Condominium; thence North 87°47'30" East 12.01 feet along the north line of Blakewoods Place Condominium; thence South 00°49'36" East 419.53 feet along a line 20 -feet normally distant from and parallel with the said west line of Blakewoods Place Condominium; thence South 89°10'24" West 12.00 feet, perpendicular to the last described course, to the point of beginning containing 5,033 square feet. The west line of Blakewoods Place Condominium is assumed to bear North 00°49'36" West for the purpose of this description. Page 71 of 137 Prepared by Tim Andera, 715 Mulberry Street, Waterloo, IA 50704. Phone (319) 291-4366 Return to preparer after recording. EASEMENT AGREEMENT This Easement Agreement (the "Agreement") is entered into as of 2019, by and between Blakewoods Place Condominium ("Grantor"), and the City of Waterloo, Iowa ("Grantee"). 1. Grant of Permanent Easement. In consideration of the mutual promises and covenants contained herein, Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, a permanent easement (the "Easement") in, to, upon, over, across, and beneath the real estate (the "Premises") legally described as set forth on Exhibit "A-1" attached hereto and by this reference made a part hereof. 2. Purpose. The Premises is intended for use by Grantee, its employees, contractors and agents, to construct, inspect, maintain, repair, operate and remove certain storm sewer improvements (the "Improvements"). It is the intention of the parties that Grantee shall assume all responsibility for the construction, maintenance and operation of the Improvements made to the Premises, and that Grantor shall have no liability relating to the Easement or the Improvements except as may arise from the Grantor's own negligent acts or omissions or willful misconduct. 3. Temporary Easement. In consideration of the mutual promises and covenants contained herein, Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, a temporary easement for purposes relating to construction of the Improvements (the "Temporary Easement") in, to, upon, over, across, and beneath the real estate (the "Temporary Premises") legally described as set forth on Exhibit "A-2" attached hereto and by this reference made a part hereof. The Temporary Easement shall expire upon conclusion of all construction, cleanup and demobilization activities upon the Premises. The Premises and the Temporary Premises are collectively referred to as the "Easement Premises." 4. Grantor Duties and Privileges. Grantor shall deliver possession of the Easement Premises to Grantee, "as is, where is", without any representation or warranty as to the condition of same. Grantor shall have no duty to prepare the Easement Premises in any way for Grantee's use. Following transfer of possession of the Easement Premises, Grantor shall have no further duty or obligation with respect to the Easement Premises, except as set forth herein. Grantor may mow grasses and vegetation growing in the Premises, but may not conduct other activities upon the Premises without the prior written consent of Grantee. Page 72 of 137 5. Miscellaneous Provisions. This Agreement shall run with the land and is binding upon and shall inure to the benefit of the parties and their respective successors and assigns. References in the singular number in.clud.e the plural, and vice versa. This Agreement is the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior understandings or agreements relating to the subject matter hereof, whether oral or written, and this Agreement may not be modified except by the mutual written agreement of both parties. IN WITNESS WHEREOF, the parties have executed this Easement Agreement by their duly authorized representatives as of the date first set forth above. lakewoods Place Condominium BY: lAime Its: ktoci42,p, STATE OF ..„0 tAgA ) )ss. ILteit COUNTY) Acknowledged before me on CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Attest: Kelley Felchle, City Clerk c , 2019, by authorizcd representative for Blakewoods lace Con Minium STATE OF IOWA ANDREW C. ABBOTT COMMISSION NO. 198734 MYCIMMISSION EXPIRES „ .r) ) ss. BLACK HAWK COUNTY ) , as an Acknowledged before me on , 2019, by Quentin Hart and Kelley Felchle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 2 Page 73 of 137 PROJECT: F.Y. 2020 Cardinal, Donald, Linbud, Martin Drainage Improvements Contract #988 PROPRIETOR: Blakewoods Place Condominium Association OWNER: Blakewoods Place Condominium OFFER TO DONATE FORM As owner(s) of real estate needed for the above -referenced project and parcel, and acknowledging the fact that we are entitled to just compensation for the subject property interests, nevertheless, we desire to donate the storm sewer easement. We hereby waive such compensation rights and will promptly execute the necessary documents for the City of Waterloo, Iowa. This donation to the City of Waterloo, Iowa, is made knowingly, voluntarily, and not under coercion or threat of any nature by the City of Waterloo or its agents. Before signing this form, we have had the opportunity to consult with our own legal and fax advisors. References in the singular number include the plural, and vice versa. -2 2 Date STATE OF IOWA) ) ss. BLACK HAWK COUNTY ) Ackiiowledtzed before me on /I/ L. Hansen, President. Blakewoods Place Condominium President 2019, by w itY -nto fuSelk. ANDAEWC.ABI3OTT COMMISSION NO. 196734 MY MMISSIpNMFAiES Page 74 of 137 Index Legend Location Description: Blakewoods Place Condominium City of Waterloo, Iowa Requestor: Jamie Knutson, City of Waterloo Proprietor: Blakewoods Place Condominium Surveyor: William W. Castle Surveyor Company: Return To: City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, IA 50703 715 Mulberry St, Waterloo, IA 50703 291-4312 E7„)411181 -Ir Fd. (2)94 cabers widarneard ye)low cap. Used west monument for line Plat of Easement Permanent Storm Sewer System Easement Blakewoods Place Condominium, City of Waterloo, Black Hawk County, Iowa Unplaited SE 1/4 21-89-13 7(8.00' N 87°47'30" E) 349.3 (34E1.10' 5 6714110" VV) _—_---__ --_—__- --„..._ 92. #4 rebar 92, 94 mbar w/o).,t cap wiyellow cap "Iowa - 9035 (25.515) • co Blakewoods Place Condominium File # 2003-07006 (8.00' 5 89°1024" W) Z Fwd, e,, s0.4,1rwab:acc, l 30.04') oYwa - 80331 — –344,01' )345.11' (343.99 4912933" — )--- — 54,94 rebel' wfout cap Easement Description: A Permanent 8 -foot wide Storm Sewer Easement under, across, and upon that portion of Blakewoods Place Condominium, City of Waterloo, Black Hawk County, lows, being more particularly described as follows: Commencing at the southwest corner of Blakewoods Place Condominium, being the intersection of the north line of Sager Avenue and the east line of Linbud Lane (said east line being the west line of Blakewoods Place Condominium and also being the west line of the Northeast Quarter of Section 28, Township 89 North, Range 13 West of the 5th PM); thence North 06°49'36" West 113.00 feet along the said west line of Blakewoods Place Condominium to the Point of Beginning; thence continuing North 00°49'36" West 419.05 feet along said west line to the northwest corner of Blakewoods Place Condominium; thence North 87°47'30" East 8.00 feet along the north line of z Blakewoods Place Condominium; thence South 00°49'36" East 419.24 feet along a line 8 -feet normally distant from and parallel with the said west line of Blakewoods Place 7:3 Condominium: thence South 89'10'24" West 8.00 feet, perpendicular to the last described course, to the west line of Blakewoods Place Condominium and the point of beginning containing 3,353 square feet. Fd. Pinched Pipe Sager Avenue 60' Public ROW Survey Notes: 1. The E3earings shown on this survey are delved from 095 observations using the Iowa State Plane Coordinate System, North Zone, NAL) 83 (2011). 2. AS dimensions are in US Survey feet and decimals thereof. 3. Easement area: 3,353 SF 4. Per survey Misc Book 300, Page 321; C Per survey File 92003 07006 r 4, ' 0 N4 .. V1,00t..E,1 ".; A .1.3"Ft..tE 1 4715 ql '" I hereby certify that this surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I em a duly licensed Land Surveyor under the laws of the tate oktava, /14/Voi"-4.440 7Z7e71& William W. Castle, PLS Date License Number 19715 My License Renewal Date is December 31, 2019. Pages or sheets covered by this seal : it" The west line of Blakewoods Place Condominium is assumed to bear North 00°49'36" West for the purpose of this description. Plat Legend: • Found Monument 0 Set 5/8" x 24" Rebar w/Blue Cap "Iowa- 19715" cut "X" in =vete, found 01 00/ 123.45' Record Measurement (123.45') Field Measurement 50 100 e: 1 inch = 100 feet City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Drawn By: WVVC Scale: Field Work Date: 8-16-2018 Date Drawn: 7-22-19 Sheet No. 1 of 1 age 75 of -137 Index Legend Location Description: Blakewoods Place Condominium City of Waterloo, Iowa Requestor: Proprietor: Surveyor: Surveyor Company: Jamie Knutson, City of Waterloo Blakewoods Place Condominium William W. Castle City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, IA 50703 Return To: 715 Mulberry St, Waterloo, IA 50703 291-4312 Fri (2)54 rebars widamaged yellow cap, Used west monument for Ina Plat of Easement Temporary Construction Easement Blakewoods Place Condominium, City of Waterloo, Black Hawk County, Iowa Unplatted SE 1/4 21-89-13 (N 87°47'30' E) (12.01 N 87°47'30" E) 345.5' (348.10' S 5747'30' NO Fd. 004 rebar Fd. #4 rebar w/out cap w/yellow cap "Iowa - 5033" 29.99') g:t el) Zit 03 0 ,,)*) Condominium Blakewoods Place c.) Fd, #4 rebar wiout cap File # 2003-07006 (12.00' S 89°10'24" W) 500' N 09°1024"E) 04, 64 rebar wiyel low cap (30,04') ''lowa - 0033" — —344.01' " 345.11' (345.99' N 50420'33" E) — — Fdt 1" Pinched Pipe Sager Ave ue 60' Public ROW Survey Notes: 1. The Bearings shown 00 15(0 survey are derived from GPS observations using the Iowa State Plane Coordinate System, North Zone, NAD 83 (2011). 2 AS dimensions are in US Survey feet and decimals thereof. 3. Easement area: 5,033 SF 4. - Per survey Misc Book 300, Page 321; C - Per survey File 312003 07006 i -'sliiiititt,17"tiiiit uu„, „,by v„„ itt 0,,,, , „,„ „„,,, it, 4, iil( tiE : ''''''''""i'itL„,. 4 4, 4 ,,, 7,-, ,, 4: 'Itii , °'.4.1- '''' ' ' "4.1.:izzt.zAttat, I hereby certify that this surveying document was prepared and the related survey work was perforated me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the •tate Cif I 7. ,,,,' 7 ir iffiii/tAliM , ilzah P William W. Castle, PLS Date License Number 19715 My License Renewal Date is December 31, 2019. Pages or sheets covered by this seal ' Easement Description: A Temporary 12 -foot wide Construction Easement across and upon that portion of Blakewoods Place Condominium, City of Waterloo, Black Hawk County, Iowa, being more particularly described as follows: Commencing at the southwest corner of Blakewoods Race Condominium, being the intersection of the north line of Sager Avenue and the east line of Linbud Lane (said east line being the west line of Blakewoods Place Condominium and also being the west line of the Northeast Quarter of Section 28, Township 89 North, Range 13 West of the 5th PM); thence North 00°49'36" West 113.00 feet along the said west line of Blakewoods Place Condominium; thence North 89°10'24" East 8.00 feet, perpendicular to the last course, to the Point of Beginning; thence North 00°49'36" West 419.24 feet along a line 8.00 -feet normally distant from and parallel with the said west line of Blakewoods Place Condominium to the north line of Blakewoods Place Condominium; thence North 87°47'30" East 12.01 feet along the north line of Blakewoods Place Condominium; thence South 00°49'36" East 419.53 feet along a line 20 -feet normally distant from and parallel with the said west line of Blakewoods Place Condominium; thence South 89°10'24" West 12.00 feet, perpendicular to the last described course, to the point of beginning containing 5,033 square feet. The west line of Blakewoods Place Condominium is assumed to bear North 00°4936" West for the purpose of this description. Plat Legend: o Found Monument 0 001 5/5" x Reber w/Blue Cap "Iowa - 19715" DA Cut "X" in concrete, found or set 123.45' Record Measurement (123.46) Field Measurement 0 53 103 Scale: 1 inch = 100 feet City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, lows 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Drawn By: VVVVC Scale: Field Work Date: 8-16-2018 Date Drawn: 7-22-19 Sheet No. 1 of 1 Page 7-6 of -137 CITY OF WATERLOO Council Communication Resolution approving Amendment No. 1 to a Consulting Services Agreement, with Clap S addle -Garber Associates, Inc., originally executed on November 7, 2016, for a net increase of $125,723, to complete planning and design services for the Waterloo Air and Rail Park, and authorizing the Mayor to execute said document. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department Reviewer Action Date pa.nnnning & /0111 mg Schroeder, An"ic Approved 9/11/2 . ' AM Clerk 01lice 1^°,vin LeAnnn Approved 9/0 /20 II.. 000 0 AM_ ATTACHMENTS: Description Type .Agreement Backup Material SUBJECT: Resolution approving Amendment No. 1 to a Consulting Services Agreement, with ClapSaddle-Garber Associates, Inc., originally executed on November 7, 2016, for a net increase of $125,723, to complete planning and design services for the Waterloo Air and Rail Park, and authorizing the Mayor to execute said document. Submitted by: Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Approval This amendment will include additional design work for a lift station to serve the industrial park. Summary Statement: This amendment also includes additional design work for the sanitary sewer gravity main extension, WARP Drive Rise project design and geotechnical services for the area. Expenditure Required: 125,723.00 Source of Funds: TIF Policy Issue: Economic Development Page 77 of 137 AMENDMENT NO. 1 TO CONSULTING SERVICES AGREEMENT WHEREAS, the CITY OF WATERLOO, the OWNER and CLAPSADDLE-GARBER ASSOCIATES, INC., the ENGINEER have entered into an agreement dated November 7, 2016 for Planning and Design Services for the Waterloo Airport Industrial Park, now more commonly referred to as the Waterloo Air and Rail Park, and WHEREAS, the scope of work has been expanded on include a Sanitary Sewer Lift Station, sanitary sewer extension to the northerly extents of the property, and refined to include final construction documents for the WARP Drive RISE project; and WHEREAS, the OWNER now desires the Engineer to proceed with and provide these services, NOW, THEREFORE, the OWNER and ENGINEER agree to amend the AGREEMENT as follows: 1. Under Scope of Services, Task 2. Design Services, add the following additional sub -tasks: Task G — Waterloo Airport Industrial Park Lift Station (WIPLS): The Engineer shall coordinate, complete concept plan, design and create construction plans and submittal for attaining IDNR permit for Waterloo Airport Industrial Park Lift Station (WIPLS). The WIPLS design will consider the downstream gravity sewer ultimate capacity and utilize 75% of the flow above average daily flow to determine the sizing of the Lift Station pumps and wet well. The plan set will include access and site plan. Lift station plan and profile. Electrical service and emergency power services. CMU building specifications. Access and fencing details to provide site security. The permit application will include Schedule A and Schedule E per the parameters of design. Specifications will follow the normally accepted practices for lift station facilities along with those specific needs this lift station may need. Construction plans, project specification and bid forms and standard City of Waterloo bidding document preparation shall be included. CGA shall prepare the SWPPP and assist the City of Waterloo in obtaining the NPDES General Permit No. 2, Storm Water Discharge Associated with Construction Activities. This scope includes soil borings at the project location. This scope does not include any testing, lift station commissioning, shop drawing review, SWPPP inspections, construction administration, observation or surveying. These items will be addressed in a separate amendment. Task H — Sanitary Sewer Gravity Main Extension: The Engineer shall coordinate, complete concept plan, design and create construction plans and submittal for attaining IDNR permit for a 8,350 LF sanitary sewer gravity main extension. This gravity main extension will extend from existing sanitary sewer facilities on Airline Highway, traverse northerly through private property and be bored under the existing CN rail facility. It will then traverse westerly to Leversee Rd, then northerly along Leversee to the northern limits of the overall development. CGA PN 5623 Page 78 of 137 Construction plans, project specification and bid forms and standard City of Waterloo bidding document preparation shall be included. CGA shall prepare the SWPPP and assist the City of Waterloo in obtaining the NPDES General Permit No. 2, Storm Water Discharge Associated with Construction Activities. This scope includes soil borings along the sanitary alignment. This scope does not include any testing, shop drawing review, SWPPP inspections, construction administration, observation or surveying. These items will be addressed in a separate amendment. Task I — WARP Drive RISE Project: The Engineer shall coordinate, complete concept plan, design and create construction plans for a 1,225 LF street improvement on the north end of the property, including sanitary and water main extensions within the vicinity of the road improvements. Due to the location of this phase relative to the overall site, this subdivision will require an independent storm water report that can ensure appropriate storm water design to meet the needs of the proposed improvement, as well as be utilized in the future during the expansion of the industrial park. Design plans for a 2,000 LF street (along with design of a rail embankment) were included in the original scope. This amendment is to explicitly define the scope and additional fee to complete the WARP Drive RISE Project plans and specificaitons. Construction plans, project specification and bid forms and standard City of Waterloo bidding document preparation shall be included. CGA shall prepare the SWPPP and assist the City of Waterloo in obtaining the NPDES General Permit No. 2, Storm Water Discharge Associated with Construction Activities. This scope includes percolation testing and soil borings in the project area, this was not included as part of the original scope of services. This scope does not include any testing, shop drawing review, SWPPP inspections, construction administration, observation or surveying. These items will be addressed in a separate amendment. Task J - Geotechnical Services for CN Boring Pits Geotechnical services, including field work, testing and report for soil borings at utility boring pit locations. Task K - Additional Reimbursable Expenses Various CN expenses for Flagging, Right of Entry Application and Insurance Endorsement; and miscellaneous expenses for printing, shipping and permits (IDNR Waste Water, Water Supply, Lift Station, NPDES GP 2, etc.). CGA PN 5623 Page 79 of 137 2. Under Fees, Task 2 shall be amended as follows: Task Description Approximate Fee Task G Lift Station $62,500.00 Task H Sanitary Sewer Gravity Main Extension Design $35,000.00 Task 1 WARP Drive RISE and Storm Water Revisions $15,000.00 Task J Geotechnical Services for CN Boring Pits $6,123.00 Task K • Expenses for CN Flagging Services for Topographical Survey Access $4,200.00 • Expenses for CN Railroad Right of Entry Application $1,350.00 • Expenses for CN Railroad Insurance Endorsement $50.00 • Miscellaneous Expenses for Printing, Shipping and Permit Fees $1,500.00 TOTAL $125,723.00 Total INCREASE in Fee for Task 2 to shall be $125,723.00, amending the TOTAL AMOUNT NOT TO EXCEED for Task 2 from $74,200 to $199,923.00 IN WITNESS THEREOF, the parties have made and authorize their representatives to execute this Amendment to the AGREEMENT on this day of , 2019. OWNER: City of Waterloo By: Title: ENGINEER: Clapsaddle-Garber Associates, Inc. By: Title: President ATTESTED BY: ATTESTED BY: Title: Title: Sr. Project Manager CGA PN 5623 Page 80 of 137 CITY OF WATERLOO Council Communication Resolution approving a request by Skogman Homes appealing the decision of the City Engineer per the provisions of the Waterloo City Code Section 7-1-4(G), dis-allowance of a second curb cut on property with a corer frontage lot, located at 1709 Waxwing Way, together with recommendation of approval of the Planning, Programming and Zoning Commission. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department Reviewer 1"pa.nnnnnrn¢F : Zoning Schroeder, Ad"ic Clerk Office Action Approved A:p-rprovecd. ATTACHMENTS: Description Type D Council Packet Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Date 9/11/20 9/ 111/2011 7 A. I'\ i ti AM Resolution approving a request by Skogman Homes appealing the decision of the City Engineer per the provisions of the Waterloo City Code Section 7-1-4(G), dis-allowance of a second curb cut on property with a corner frontage lot, located at 1709 Waxwing Way, together with recommendation of approval of the Planning, Programming and Zoning Commission. Submitted By: Noel Anderson, Community Planning and Development Director Approve Resolution. The applicant is requesting to add a second driveway off of Waxwing Way for a residential unit at 1709 Waxwing Way in addition to an existing driveway from Audubon Drive. The property has a two stall garage that faces Audubon Drive and a single stall garage that faces Waxwing Way, and having only one driveway would make it difficult to access the garage that faces Waxwing Way. At their September 10, 2019 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. None N/A Driveway Policy N/A The applicant is requesting an appeal of the City Engineer prohibiting two driveways to a residence from two different streets. The property has a two Page 81 of 137 Background Information: stall garage that face Audubon Drive and a single stall garage that faces Waxwing Way and having only one driveway would make difficult to access the garage that faces Waxwing Way. The Engineering Depaitnient is not expressing any concerns about the proposal. Both Waxwing Way and Audubon Drive are low traffic counts residential streets so congestion is not a concern. There is no platting required as a part of this request. Therefore, staff recommends that the appeal of the City Engineer prohibiting driveway approaches from two streets be approved for the following reasons: 1. The streets in question are low traffic residential streets. 2. The residence will have easier access to a garage that faces Audubon Drive. Legal Descriptions: AUDUBON HEIGHTS SIXTH ADDITION LOT 75 Page 82 of 137 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: September 10, 2019 Request for an appeal to the driveway policy to allow for a second driveway on a corner lot at 1709 Waxwing Way. Skogman Homes, 2922 Arbors Drive, Cedar Falls, Iowa 50613 The applicant is requesting to add a second driveway off of Waxwing Way for a residential unit at 1709 Waxwing Way in addition to an existing driveway from Audubon Drive. It would appear that the request would not appear to have a negative impact on the area. The request would not appear to have a negative impact on pedestrian or traffic conditions in the area. The purpose of the restriction is to limit access on the corner lots to the lesser traveled street but in this instance, both streets are local streets with fairly low traffic counts. The Shaulis Road trail is located 0.19 miles to the south. The lot in question is zoned "R-1" One and Two Family Residence District, and has been zoned as such since the adoption of Ordinance 3019 on April 2, 1979. Surrounding land uses and their zoning are as follows: North — Residential zoned "R-1" One and Two Family Residence District South — Residential zoned "R-1" One and Two Family Residence District East — Residential and Agriculture zoned "R-1" One and Two Family Residence District and "A-1" Agricultural District. West — Residential zoned "R-1" One and Two Family Residence District The area includes homes that were built between 2005 and 2019. No additional screening would be required. The request would not appear to affect drainage in the area. The property in question is not om a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. Lou Henry Elementary School is located 1.94 miles to the northeast, Hoover Middle School is located 2.02 miles to the northeast and 09/10/2019 — Appeal of the City Engineer prohibiting driveway approaches from two different streets. Page 83 of 137 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: September 10, 2019 West High School is located 2.67 miles to the northeast. The nearest open space is Prairie Grove Park located 0.55 miles to the west. There is a 10' Utility Easement located along the first 10' from the property line parallel to Audubon Drive. The Future Land Use Map designates this area as Low Density Residential. The applicant is requesting an appeal of the City Engineer prohibiting two driveways to a residence from two different streets. The property has a two stall garage that face Audubon Drive and a single stall garage that faces Waxwing Way and having only one driveway would make difficult to access the garage that faces Waxwing Way. The Engineering Department is not expressing any concerns about the proposal. Both Waxwing Way and Audubon Drive are low traffic counts residential streets so congestion is not a concern. The Planning Programming and Zoning Commission at their regular meeting on September 10th, 2019 voted 5-0 to recommend approval of the appeal. There is no platting required as a part of this request. Therefore, staff recommends that the appeal of the City Engineer prohibiting driveway approaches from two streets be approved for the following reasons: 1. The streets in question are low traffic residential streets. 2. The residence will have easier access to a garage that faces Audubon Drive. 09/10/2019 — Appeal of the City Engineer prohibiting driveway approaches from two different streets. Page 84 of 137 City of Waterloo Planning, Programming and Zoning Commission September 10, 2019 C -2,C - C -2 R -4,R -P C0 yFR R-3, R -P �ti0,,, oirlJe& R-1 Z' TETON DR WILLIAM DR z m cc CARAS RD UDUBON DR KESTREL CR DAKOTA DR FALCON RG KITTY HAWK DR YELLOWSTONE DR PALOMA PL C 0 C w 0 W Z O 0,. THRUSH DR CRABAPPLE LN IZ O e 0 x WAXWING - PARTRIDGE A-1 W. SHAULIS RD 1709 Waxwing Way Appeal of the City Engineer Skogman Homes Page 85 of 137 City of Waterloo Planning, Programming and Zoning Commission September 10, 2019 Location of proposed 2nd driveway id 111 WNifl b I' wi"rui!eliih 1709 Waxwing Way Appeal of the City Engineer Skogman Homes 0 0.0050.01 0.02 0.03 0.04 iJiF�� 1 11111111111111111111111111111111111111111111111111111111",1 Appeal for corner lot to have driveways from both streets. ISI �Ilillul' , lyn ,000.0.00,000000610111111. IIIIIIII Looking south across Waxwing Way toward the property in question. 111111111111 tluuuu(II 111111 111111111111111111111111 10000000 Proposed driveways. 1000000000000000000000000 IVViIVI 1010 w �r " ''ren e m Illlul( 010111000010 00000000000000001000 11111111,1,111„111,11.1110 ��I' II Info 111111111 1111. 1111 11111111111 I10.,1,1:111,11,11.,11111'1..?Iiiiii'' 1111111111111111,1 11111111111111111111,1,1,111111111111 110iiiLv. t h011 ,,IpII IA IIIWuuS nnnnn iul "01 0111111111111101111 00000100000011111110 0000orl0001111:111111111 0111111110 10000011111111111111110000111 I"� 0110 I I ^I'0'� I im',�h;Idapp7Up.,.lgryro ,11111111.11.111.1111111111111111.1111,11,11.1.111111111 0. 1111110 , Iop I II 1 Y N�I0000000001111111111111111111111111111111101111111111111111111111111111111110111111 uuio IIIIIIIIIIIIIIIIIIIIIIII' Looking west from Audubon Drive to the property in question. �'ppr �liily@w!rlm"�� II 'Ilam' II II111111111111111111 1111111111111111111111111111111 h}j1 0 i�o111II1000I V1lvr 1101..!::',.111.111:11.1.11;.::,1101,111.1111111.1:::-. �. SII' 111„ II �i{����� 1itl�l IIIIIII�����VUIJ�PIlI111111I��I11�� I Am 1010. mm� Mluww �"�al w„ uim�^uUpl s,�dl�/�ipp' IV B full pp°'+Il�uuul�Iw�Yli V4IIIIIIuuuullullllji�`'I�I N II^ti� III I ,11..)!‘11111111111111 I1 III�l�lj� �lf iilll ,, VI II Looking south across Waxwing Way. Page 87 of 137 1 11111111111111111111111111111111111111111111111111111111",1 Appeal for corner lot to have driveways from both streets. ISI �Ilillul' , lyn ,000.0.00,000000610111111. IIIIIIII Looking south across Waxwing Way toward the property in question. 111111111111 tluuuu(II 111111 111111111111111111111111 10000000 Proposed driveways. 1000000000000000000000000 IVViIVI 1010 w �r " ''ren e m Illlul( 010111000010 00000000000000001000 11111111,1,111„111,11.1110 ��I' II Info 111111111 1111. 1111 11111111111 I10.,1,1:111,11,11.,11111'1..?Iiiiii'' 1111111111111111,1 11111111111111111111,1,1,111111111111 110iiiLv. t h011 ,,IpII IA IIIWuuS nnnnn iul "01 0111111111111101111 00000100000011111110 0000orl0001111:111111111 0111111110 10000011111111111111110000111 I"� 0110 I I ^I'0'� I im',�h;Idapp7Up.,.lgryro ,11111111.11.111.1111111111111111.1111,11,11.1.111111111 0. 1111110 , Iop I II 1 Y N�I0000000001111111111111111111111111111111101111111111111111111111111111111110111111 uuio IIIIIIIIIIIIIIIIIIIIIIII' Looking west from Audubon Drive to the property in question. �'ppr �liily@w!rlm"�� II 'Ilam' II II111111111111111111 1111111111111111111111111111111 h}j1 0 i�o111II1000I V1lvr 1101..!::',.111.111:11.1.11;.::,1101,111.1111111.1:::-. �. SII' 111„ II �i{����� 1itl�l IIIIIII�����VUIJ�PIlI111111I��I11�� I Am 1010. mm� Mluww �"�al w„ uim�^uUpl s,�dl�/�ipp' IV B full pp°'+Il�uuul�Iw�Yli V4IIIIIIuuuullullllji�`'I�I N II^ti� III I ,11..)!‘11111111111111 I1 III�l�lj� �lf iilll ,, VI II Looking south across Waxwing Way. Page 88 of 137 CITY OF WATERLOO Council Communication Resolution approving the Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Depaitment of Transportation, Chicago Central Railroad Company and Pacific Railroad Company, for the Osage Avenue Railroad Crossing Surface Repair Project, with the City's share being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the Mayor to execute said document. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department CIierpc Office ice Reviewer Action Date Knutson, .11a ri.e Approved 9/1.1/2019 10 2,0 AM p.,cAun Approved 9/11/20119 1pi:38AM ATTACHMENTS: Description Type D R agreement(1 < ga.° AveCCP Cover 1V.emo SUBJECT: Resolution approving the Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Department of Transportation, Chicago Central Railroad Company and Pacific Railroad Company, for the Osage Avenue Railroad Crossing Surface Repair Project, with the City's share being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the Mayor to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Recommended Action: Expenditure Required: Approve State of Iowa Grade Crossing Surface Repair Fund Force Account Agreement and authorize Mayor to sign and enter into said agreement. The DOT will pay 60% of the project costs and CN Railroad and City will each pay 20% of the costs. The roadway traffic control costs are the responsibility of the City. Source of Funds: Local Option Sales Tax revenue Background Information: This funding program has been traditionally utilized by the City and the railroads for the reconstruction of railroad crossings. Page 89 of 137 IOWA Form 291308 (0416) Office of Ra ii Transportation 800 Lincoln Way, Ames, VA 50010 Railroad Crossing Location Information County Black Hawk Location: State of Iowa State - Aid Grade Crossing Surface Repair Fund Force Account Agreement Chicago, Central & Pacific Railroad Osage Avenue FRA No: 307112B Street Name Contact Information Highway Authority Contact: Jeff Bales Waterloo City Name 307112B44 Project Number Office Phone No: (319) 291-4312 Email Address: jeff. bales@ aterloo-ia.org Railroad Company Contact: Nicholas Burwell Office Phone No: (319) 236-9205 Email Address: nicholas.burwell@cn.ca Iowa DOT Program Manager: Kristopher Klop Office Phone No: (515) 239-1108 Email Address: kris 0 her.klo 0 Pdot.iowa. ov Iowa DOT Project Inspector: Travis Tinken Office Phone No: (5_15) 290-5055 Email Address: Travis.tinken dot.iowa. /ov Page 1 of 9 Page 90 of 137 FRA No: 3071126 THIS AGREEMENT, entered into pursuant to Iowa Code Ch. 327G and 761 Iowa Administrative Code, Chapter 821, is between the city of Waterloo, Iowa, hereinafter referred to as HIGHWAY AUTHORITY, and Chicago, Central & Pacific Railroad, hereinafter referred to as COMPANY, and Iowa Department of Transportation, hereinafter referred to as DEPARTMENT. The HIGHWAY AUTHORITY and the COMPANY agree to repair the at -grade crossing located at Osage Avenue in the city of Waterloo, Iowa, and further agree as follows. SECTION I. Work Statement and Performance. The COMPANY and the HIGHWAY AUTHORITY have determined the extent of the repair to be performed at this crossing, including railway, roadway approach modifications, and replacement of existing sidewalks and/or recreational trails. This repair shall conform to the COMPANY and HIGHWAY AUTHORITY Standards. The agreed work, generally described in the Work Statement identified as Exhibit "A" attached hereto and made part of this Agreement, is to be performed by COMPANY forces. In the absence of specific COMPANY standards that have been accepted by the DEPARTMENT, BNSF/Union Pacific Railroad common crossing standards shall be used as guidance. Current standards are at the following website and considered as part of this agreement: http://www.iowadot.govhowarail/pdfs/UP-BNSP/020road xings%20Std.pdf If the COMPANY chooses to utilize contract company forces to perform the work, the COMPANY must obtain detailed itemized bids for the work to be completed. The COMPANY must provide the bids to the DEPARTMENT and HIGHWAY AUTHORITY for review and approval. The DEPARTMENT and HIGHWAY AUTHORITY shall approve the bid prior to the contract company performing any repair work. In the event that a contract company is utilized by the COMPANY, Exhibit B of this document is in effect and must be followed. The HIGHWAY AUTHORITY will be responsible to have existing sidewalk(s) and/or recreational trail(s) replaced by a contractor or their own forces, in accordance with the Americans with Disabilities Act (ADA) requirements. In the absence of specific HIGHWAY AUTHORITY standards that are acceptable to the COMPANY, the DEPARTMENT's Standard Road Plan MI -220 shall be used. As per Standard Road Plan MI -220, the detectable warning is to be installed 12' from the edge of the nearest rail, and the sidewalk is a minimum width of 5'. The project will include the cost of an additional two feet of sidewalk and/or recreational trail, or to the nearest sidewalk and/or recreational trail joint, whichever is less, beyond the detectable warning. Any additional new sidewalk and/or recreational trail beyond that point will be paid by the HIGHWAY AUTHORITY and is not part of this project. Truncated domes are the only detectable warnings allowed by ADA Accessibility Guidelines. Grooves, exposed aggregate, and other designs intended for use as detectable warning are too similar to pavement textures, cracks, and joints and are not considered equivalent facilitation, and do not comply with ADA requirements. Future maintenance of the sidewalk(s) and detectable warning device will be the responsibility of the HIGHWAY AUTHORITY. If the HIGHWAY AUTHORITY chooses to utilize contract company forces to perform the sidewalk or recreational trail work referenced in the above paragraph, the HIGHWAY AUTHORITY must obtain detailed itemized bids for the work to be completed. The HIGHWAY AUTHORITY must provide the bids to the DEPARTMENT for review and approval. The DEPARTMENT shall approve Page 2 of 9 Page 91 of 137 FRA No: 30711213 the bid prior to the contract company performing any repair work. The HIGHWAY AUTHORITY will coordinate and have the approaches completed according to the Exhibit "A" of this agreement. The HIGHWAY AUTHORITY will pay the contractor and submit a detailed invoice billing to the COMPANY for 100% of the approach costs, along with costs for the sidewalk, and/or recreational trail. Copies of the contractors' invoice(s) should be included with the HIGHWAY AUTIIORITY's billing. The COMPANY will reimburse the HIGHWAY AUTHORITY at 100%. These costs will then be included in the final billing to the DEPARTMENT and HIGHWAY AUTHORITY. If the HIGHWAY AUTHORITY chooses to place the approaches, sidewalk(s) and/or recreational trail(s) with their own forces, they will submit an itemized billing for 100% of their costs to the COMPANY. The COMPANY will reimburse the HIGHWAY AUTHORITY at 100%. These costs will then be included in the final billing to the DEPARTMENT and HIGHWAY AUTHORITY. The COMPANY will have the asphalt contractor chosen by the HIGHWAY AUTHORITY place the underlayment in the track opening as per the UP/BNF specifications. The billing for all asphalt will be included in the invoice the contractor submits to the HIGHWAY AUTHORITY and handled the same as stated above. SECTION II. Cost Estimate. The estimated cost of the project work is itemized on Exhibit "B" attached hereto, and made part of this Agreement. The DEPARTMENT shall not make total project payment exceeding 10% of the cost estimate provided by the COMPANY in the engineered estimate. Any accrued costs more than the 10% cap must be provided to the DEPARTMENT and HIGHWAY AUTHORITY for review and approval. SECTION III. Work Start and Completion. The date this agreement is signed by the DEPARTMENT is the COMPANY's authorization to proceed with the work. The COMPANY shall begin the construction of the project as soon as possible after the date the DEPARTMENT signs this agreement and shall complete the project within 18 months. Costs incurred prior to the DEPARTMENT signing the agreement are not reimbursable under this Agreement. Cost incurred more than 18 months after the DEPARTMENT signs this agreement will not be reimbursed unless the COMPANY has requested in writing, prior to expiration of the agreement, and received from the DEPARTMENT a written extension of time for completion. The DEPARTMENT shall have complete discretion, and be the sole authority to grant or deny extensions. Costs incurred for work following the extension time will not be reimbursed. SECTION IV. Traffic Control. The roadway will be closed during repair. Exhibit "A" describes specific closure conditions. The HIGHWAY AUTHORITY is responsible for the establishment and payment for traffic control (i.e.: barricades, signing, detours, detour damage, and runarounds). The COMPANY shall advise the HIGHWAY AUTHORITY Contact Person: 1) a minimum of 60 days in advance of the approximate starting date to allow the HIGHWAY AUTHORITY to implement the detour; and 2) 14 days in advance of the actual starting date to allow the HIGHWAY AUTHORITY adequate time to provide and install appropriate signs on the detour. Page 3 of 9 Page 92 of 137 ERA No: 307112B SECTION V. Work Notification. The COMPANY shall notify the DEPARTMENT and the HIGHWAY AUTHORITY's Contact Person no later than 14 days prior to the start of its work at the crossing. The HIGHWAY AUTHORITY shall be given ample opportunity to document the materials, equipment, and labor required to complete the project. The DEPARTMENT and HIGHWAY AUTHORITY shall have the right to inspect the project work at any time. The HIGHWAY AUTHORITY shall perform on-site inspection of the project work each day. SECTION VI. Project Completion. After the COMPANY has completed the required work, the COMPANY shall so notify the DEPARTMENT and the HIGHWAY AUTHORITY in writing or by email within 30 days of completion. The DEPARTMENT shall arrange an inspection with the HIGHWAY AUTHORITY, and the COMPANY in order for all parties to determine whether the project work has been completed in accordance with the terms of this Agreement or Amendments thereto. Pavement markings and stop lines shall be placed by the HIGHWAY AUTHORITY as required by Part 8 of the Manual on Uniform Traffic Control Devices for Streets and Highways. If the existing traffic control devices at a multiple -track highway -rail grade crossing become improperly placed or inaccurate because of removal of some of the tracks, the existing devices shall be relocated and/or modified at COMPANY expense pursuant to the Manual on Uniform Traffic Control Devices, Part 8. If the roadway is widened or relocated, the existing devices shall be relocated and/or modified at HIGHWAY AUTHORITY expense pursuant to the Manual On Uniform Traffic Control Devices, Part 8. Relocation of the traffic control devices will be completed prior to removal of the detour. When the work has been completed in accordance with the Agreement, the COMPANY, DEPARTMENT, and the HIGHWAY AUTHORITY shall sign a Certificate of Completion and Acceptance form at the project site following final inspection. SECTION VII. Reimbursable Costs. The COMPANY will keep an accurate and detailed account of actual and necessary reimbursable costs incurred under this Agreement. Replacement of existing sidewalk(s) and/or recreational trail(s), and subcontracted work costs shall be included in detail with the COMPANY billing. The cost of labor, material, all associated additives and subcontracted work costs are reimbursable, and shall be billed on a force account basis in accord with Title 23 Code of Federal Regulations, Part 140, Subpart I. Labor additives reimbursed are to be exclusive of indirect and overhead costs as elected by the DEPARTMENT and provided for by 23 CFR 140.907(a). The cost of preliminary project engineering, construction inspection, track inspection, relocation of existing signals, signal wires, and switches, or the construction of runarounds will not be eligible project reimbursable costs. A copy of the Construction Sales Tax Exemption Certificate associated with this project, issued by the Iowa Department of Revenue, is attached to the Agreement. The STATE shall not be required to reimburse state sales or use tax incurred in any state. However, the STATE shall reimburse state sales or use tax incurred in any state other than Iowa, if all of the following conditions are satisfied: 1) COMPANY has submitted a written request for tax exemption to the state in which the materials for the project were purchased. This written request shall include a copy of the Construction Sales Tax Exemption Certificate attached to the Agreement; 2) The state in which the materials for the project were purchased by COMPANY has rejected the COMPANY'S request for tax exemption in writing; Page 4of9 Page 93 of 137 FRA No: 307112B 3) COMPANY has provided to the STATE a copy of all documentation and correspondence relating to the COMPANY'S request for tax exemption and the other state's rejection of such request; and 4) the STATE determines that the documentation and correspondence relating to the COMPANY'S request for tax exemption and the other state's rejection of such request demonstrates that reasonable efforts were made by the COMPANY to seek an exemption from the applicable sales or use tax incurred in the other state. SECTION VIII. Cost Sharing. The HIGHWAY AUTHORITY and COMPANY each shall pay twenty percent (20%) of the reimbursable costs defined in SECTION VII for work described in Exhibit "A". The DEPARTMENT will use the Grade Crossing Surface Repair Fund to reimburse the COMPANY for sixty percent (60%) of the total eligible costs for this project. The DEPARTMENT's CERTIFICATE OF AUDIT shall establish eligible reimbursable project costs. SECTION IX. Progressive Payments. The COMPANY may submit accurate progressive bills to the DEPARTMENT for sixty percent (60%) of its material, labor and any subcontracted costs included in Exhibit "B", for each crossing location. The billing for material shall be for those materials that have been delivered to the project location or specifically purchased and delivered to the COMPANY for use on the project. The DEPARTMENT and HIGHWAY AUTHORITY may make progressive payments to the COMPANY for one -hundred percent (100%) of each party's billed participation, or the HIGHWAY AUTHORITY may elect to retain a percentage of their billed participation. SECTION X. Final Billing. If applicable, the HIGHWAY AUTHORITY will submit a detailed billing to the COMPANY for the actual sidewalk and/or recreational trail replacement costs. Upon completion of the project the COMPANY shall submit an accurate final and complete, itemized, electronic billing. Final bill shall include a detailed summary of all incurred costs. SECTION XI. Final Payment. The DEPARTMENT, upon receipt of the final bill and Certificate of Completion and Acceptance form, shall review, and forward the final bill to the DEPARTMENT'S Office of Audits for final audit. Reimbursement to the COMPANY shall be governed by the DEPARTMENT'S Certification of Audit. The DEPARTMENT shall make payment to the COMPANY equal to 60 percent (60%) of the final reimbursable amount, less previous payment. The COMPANY shall promptly reimburse the DEPARTMENT in the amount of any overpayments. The HIGHWAY AUTHORITY shall make payment equal to 20 percent (20%) of the COMPANY final billing or the estimated cost noted on Exhibit "B" of the agreement, less previous payment, within 30 days of its receipt of the COMPANY final billing. In the event of overpayment by the HIGHWAY AUTHORITY as determined by the DEPARTMENT audit of COMPANY records, the COMPANY shall pay the HIGHWAY AUTHORITY the amount of overpayment within 30 days of its receipt of the DEPARTMENT final audit. SECTION XII. Maintenance and Abandonment. Upon completion of the project, the COMPANY shall maintain the crossing surface to provide a safe and sufficient crossing for vehicular travel. If the track is removed from both sides of the crossing, the COMPANY shall remove the surface material, rail and cross ties from the crossing and shall restore the roadway void to the satisfaction of Page 5 of 9 Page 94 of 137 FRA No: 307112B the HIGHWAY AUTHORITY, all at COMPANY expense. If the existing traffic control devices at a multiple -track highway -rail grade crossing become improperly placed or inaccurate because of removal of some of the tracks, the existing devices shall be relocated and/or modified at COMPANY expense pursuant to the Manual on Uniform Traffic Control Devices, Part 8. Future maintenance of the sidewalk(s) and detectable warning device will not be the responsibility of the COMPANY. SECTION XIII. Standard Title VI Assurances. The COMPANY shall comply with all applicable DEPARTMENT and Federal laws, rules (including the administrative rules adopted by the DEPARTMENT for the IPPP Program - 761 Iowa Administrative Code, chapter 201), ordinances, regulations, and orders. The COMPANY, and all agents of the COMPANY that participate in the project, shall also comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to Title 49, Code of Federal Regulation, Department of Transportation, Subtitle A, Office of the Secretary, Part 21 - to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the DEPARTMENT. SECTION XIV. Successor and Assigns. This agreement shall be binding upon all successors or assigns. The COMPANY shall provide written notice to the HIGHWAY AUTHORITY and the DEPARTMENT of any assignment of this Agreement. SECTION XV. Project Contact Persons. All notices and communications essential to complete the work required by this Agreement shall be made to the Contact Persons and the DEPARTMENT specified on the cover page of this Agreement. SECTION XVI. Integration and Amendment. This Agreement and its exhibits constitute the entire Agreement between the DEPARTMENT, the COMPANY, and the HIGHWAY AUTHORITY concerning this project. If the DEPARTMENT determines a substantial change is to be made in the project work described in Exhibit "A", the DEPARTMENT will furnish the written approval of the change. SECTION XVII. Termination Due to Lack of Funds. Notwithstanding anything in this Contract to the contrary, and subject to the limitations set forth below, the DEPARTMENT shall have the right to terminate this Contract without penalty and without any advance notice as a result of any of the following: 1. The federal government, legislature or governor fail in the sole opinion of the DEPARTMENT to appropriate funds sufficient to allow the DEPARTMENT to either meet its obligations under this Contract or to operate as required and to fulfill its obligations under this Contract; or 2. If funds are de -appropriated, reduced, not allocated, or receipt of funds is delayed, or if any funds or revenues needed by the DEPARTMENT to make any payment hereunder are insufficient or unavailable for any other reason as determined by the DEPARTMENT in its sole discretion; or 3. If the DEPARTMENT's authorization to conduct its business or engage in activities or operations related to the subject matter of this Contract is withdrawn or materially altered or modified. The DEPARTMENT shall provide the HIGHWAY AUTHORITY and COMPANY with written notice of termination pursuant to this section. The DEPARTMENT will pay the COMPANY for the DEPARTMENT share of the non -cancelable obligations allowable under the Agreement and properly incurred by the COMPANY prior to termination. Page 6 of 9 Page 95 of 137 FRA No: 307112B SECTION XVIII. Merged Documents. This agreement may be executed and delivered in three or more counterparts, each of which so executed and delivered shall be deemed to be an original, and all shall constitute but one and the same instrument. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such judgment shall not affect the validity of any section, provision, or part thereof not found to be invalid or unconstitutional. SECTION XIX. Agreement Execution. IN WITNESS WHEREOF the COMPANY, the HIGHWAY AUTHORITY and the DEPARTMENT hereto have caused this Agreement to be executed by their duly authorized officers as of the dates indicated below. Executed by th C By: Executed by the HIGHWAY AUTHORITY By: Name Executed by the DEPARTMENT this By: Chicago, Central & Pacific Railroad Date City of Waterloo, Iowa Date Iowa Department of Transportation Stuart Anderson, Director Date Office of Rail Transportation Page 7 of 9 Page 96 of 137 Form 040016 (04.1a) Meeting Date: 07/11/2019 E IBIT "A" - WO ' STATE 1 NT Print Form Iowa Grade Crossing Surface Repair Fund and Federal -Aid Rail/Highway Crossing Surface Repair County: Black Hawk Highway Authority:Waterloo Location: Osage Road F No: 307112B RR Company: CN Street City L Crossing(s) Reconstructed A. COMPANY will reconstruct 2 crossing(s) of 180 total feet that include 130 feet of Rubber surface material through the traveled roadway and 50 feet of Rubber surface material through the shoulder or sidewalk area. As a minimum, the crossing must extend beyond the edge of the traveled roadway and through the shoulder if not curbed. B. Existing rail weight through crossing(s) 115 2 Traffic Controls (check below) ❑ A highway runaround will be constructed to permit two-lane traffic during repair. The highway will be closed for 7 days during repair. NOTE: The HIGHWAY AUTHORITY is responsible for placement and cost of barricades, signing, detours, detour damage, and runarounds. A. The COMPANY shall advise the HIGHWAY AUTHORITY Contact Person: 1). A minimum of sixty (60) days in advance of the approximate starting date to allow the HIGHWAY AUTHORITY to implement the detour. 2). Fourteen (14) days in advance of the actual starting date to allow the HIGHWAY AUTHORITY adequate time to provide and install appropriate signs on the detour. The COMPANY shall advise the STATE PROJECT INSPECTOR fourteen (14) days in advance of the actual starting date. 3. Track Elevation Relative to Existing Road Pavements (check below.) ® Tracks will be constructed to meet existing road grade. ❑ Roadway will be reconstructed to meet a proposed new track grade (roadway work is not covered by this Agreement.) ❑ Tracks will be elevated inches above the adjacent roadway requiring a taper (complete item 4A and 4B.) In any event, the parties agree to provide a smooth crossing. 4. Roadway Work -- Must be sufficient to provide a smooth crossing. A. Approach Length (estimated) A 60 foot taper on the North side of the crossing and a 90 foot taper on the South side of the crossing, requires 80 tons of HMA material (estimated). Taper length should not exceed 25 feet for each inch of track rise. This work will be completed by (mark with an .19: • COMPANY forces ❑ COMPANY contractor HIGHWAY AUTHORITY forces El HIGHWAY AUTHORITY'S contractor Page 97 of 137 FRA No: 307112B B. Track Opening in the Roadway (mark with an X) • Existing track opening will be maintained. El Track opening of 35 feet will be required involving the following described roadway modifications. Est. HMA tonnage This work will be completed by (mark with an X): El COMPANY forces E HIGHWAY AUTHORITY forces n COMPANY contractor j HIGHWAY AUTHORITY'S contractor S Existing Sidewalk(s) and/or Recreational Trail replacement by HIGHWAYAUTHORITY The quadrants requiring upgrades to meet ADA requirements (mark with an X): Sidewalk (5' width required) * Rec Trail (10' width) El NE (feet) SE (feet) n NE (feet) SE (feet) El NW (feet) SW (f'eet) n NW (feet) SW (feet) * Recreational trail footage will be doubled because we use the sidewalk 5' width cost for reimbursement. This work will be completed by (mark with an X). • COMPANY forces D HIGHWAY AUTHORITY forces fl COMPANY'S contractor El HIGHWAY AUTHORITY's contractor • Crossing(s) Permanently Retired and Removed A. COMPANY will retire and remove crossing(s). B. Voids in pavement will be filled with material requiring (units). This work will be completed by (mark with an X. El COMPANY forces El HIGHWAY AUTHORITY forces El COMPANY'S contractor E] HIGHWAY AUTHORITY's contractor 7 Drainage (mark with an X) A. El Present drainage is adequate. B. 11 Drainage work required. Specify work to include materials and outlet. C. El Clean all four (4) quadrants for good surface drainage. a Additional Construction and Traffic Control Conditions; Le., Road Closure Limitations - Construction at this crossing included with this project, and not described above. Only ACC or PCC will be placed one (1) foot from the railroad surface material. The south main line track will be constructed to grade matching the high point on approach, with the siding track being raised to match the main once that grade has been established. Both tracks will be level with each other at completion of project. The City will have contractor raise the south approach in the low area roughly 1' to lesson the hump issue. State Project Manager: Travis Tinken 515-290-5055 (cell phone) Name Date Additional Attendees: Wayne Castles - Waterloo Nick Burwell - CN Page 98 of 137 Southern Region Operations Special Capital Project Estimate RENEW RUBBER @Osage Rd 3071128 Location: WATERLOO Company Name: Chicago, Central & Pacific Railroad Company Subdivision Name: WATERLOO Mile Post: 273.37 State: IA Survey Network Number: Track Network Number: Signal Network Number: Buy American Certification Required? No Agency: Iowa MOW DOT Labor Additive Type: Agency/CN Approved Design and Construction Homewood, IL Labor Material Other Total Capital Cost PW Material Donation TOTAL PROJECT COST $64,889 5112,980 $107,495 $285,364 $0 $0 5285,364 Created By: NW Burwell Revised By: NW Burwell Created Date: February 20, 2019 Date Revised: July 25, 2019 Status: Final Description GANG SIZE DAYS MANDAYS PRICE TOTAL LABOR Unload/Distribute Material Construct Track Surfacing Welding Install Crossings S&C Labor Remove Crossings 5 5 3 2 5 2 5 2 3 3 4 2 5 2 10 15 9 8 10 10 10 $330 $330 $330 $330 $330 $330 $330 $3,300 $4,950 $2,970 $2,640 $3,300 $3,300 $3,300 TOTAL DIRECT LABOR MD: 72 523,760 Description TOTAL MATERIAL New Rail Field Welding Track Spikes Rail Anchors Minor OTM Track Ties Ballast Crossing Materials Signal & Communications Material Subtotal New / Capitalized Material 513,187 51,470 $693 51,788 $9,028 $28,975 $6,329 544,980 $1,150 5107,600 TOTAL DIRECT MATERIAL $107,600 Description UM CITY PRICE TOTAL OTHER 1 Engineering Real Estate Grading Contractor Track Construction Utilities Signal and Communications Bridge & Structures Hauling/Disposal Total Engineering Total Real Estate Total Grading Holland Flash Butt Welds Install Pavement Remove Pavement Mobilize/R&R track panel/ saw cut & excavate rdwy api Total Contractor Track Construction Total Utilities Total Signal and Communications Total Bridge & Structures Page 1 EA TON TON LS 4 $395 155 $258 155 $31 1 525,000.00 $0 $o so $1,580 $39,990 $4,805 525,000 $71,375 $0 so so Page 99 of 137 Southern Region Miscellaneous Operations Special Capital Project Estimate RENEW RUBBER @Osage Rd 307112B Offsite Disposal of Debris Total Hauling/Disposal Per Diem (BMWE Labor) Contingency Total Miscellaneous LS MD SUM 1 71 Design and Construction Homewood, IL $4,000 $87 $4,000 $4,000 $6,177 10% $259,421 $25,943 $32,120 TOTAL OTHER $107,495 Description VS'%//////% ////1//i////// %ilii % f i%//////%%// %%i%//„ Labor Capitalized Surcharges Material Capitalized Surcharges UM QTY USD $23,760 USD $107,600 PRICE 173.10% 5.00% TOTAL $41,129 $5,380 At Mai r//aiia i f ATION, ///%a/////////,//////%ii////i//,i TION, % / / % / / // // /// / %%%// / �� %%%% /� / % /%�% //ii �///////////„ /// /G/%,,,//,,i„////,,,������/,,,,,�///%////,,////„ili,//„//D///// ,,,,9/%/////,,,. ,,/// ,%%/////„���i%/,,,%,,iii%%�,,,///r////,,,,/,%////%i%///%////O/,i5d.,/, 7,6A14, L Amount TOTAL TOTAL CAPITAL COST TOTAL NON -CAPITALIZED COST (PW MATERIALS) TOTAL DONATION TOTAL PROJECT COST MATERIAL FORECAST FOR: Material Description NEW RAIL RAIL 115 LB ALL MANUF/METAL/PROCESS $285,364 so so $285,364 State Tax 0.00% 1 UM 1 QTY 1 Unit Price 1 Total FT 640 $20.60 $13,187 FIELD WELDING THERMITE KIT 115 # TRACK SPIKES SPIKE TRACK 5/81N X 61N AREMA 60 PER CAN RAIL ANCHORS 0.00% 0.00% EA CAN 16 TOTAL NEW RAIL $91.82 TOTAL FIELD WELDING 15 $46.20 TOTAL TRACK SPIKES $13,187 $1,470 $1,470 $693 $693 ANCHOR RAIL 115# HD OVR DRV STOP TS1313 MINOR OTM RAIL TRANSITION 115# 19'6" OR 20' TS1110 Clip, Pandrol, E2055, Galvn, TRACK TIES Tie, Switch, loft, Pre-pltd, 5.51n tps 0.00% 0.00% 0.00% 0.00% EA EA EA 1,000 J $1.79 TOTAL RAIL ANCHORS 8 850 5696.04 $4.07 TOTAL MINOR OTM EA 212 5136.67 51,788 51,788 $5,569 $3,459 59,028 528,975 TOTAL TRACK TIES $28,975 BALLAST BALLAST AREA 5 0.00% I TON 320 519.78 56,329 TOTAL BALLAST $6,329 CROSSING MATERIALS CROSSING RECYCLED RUBBER 115# 10' TIES DEFLECTOR PLATE SET 0.00% 0.00% TF EA 180 2 $244.13 5517.23 $43,945 51,035 TOTAL CROSSING MATERIALS $44,980 Signals & Communications Materials S&C MATERIALS (Per S&C Dept Estimate) 0.00% LS 1 $1,150.00 $1,150 TOTAL SIGNAL & COMMUNICATIONS $1,150 V.4.5 Page 2 TOTAL MATERIAL I $107,600 Page 100 of 137 1 of 1 IOWA Department of Revenue www.iowa.gov/tax https://www.idniowa.gov/taxexemption/certificate.asOid=220943 Designated Exempt Entity Iowa Construction Sales Tax Exemption Certificate and Authorization Letter This document may be completed by a designated exempt entity and given to their contractor and/or subcontractor. Seller:: Keep this certificate in your files. Contractor/Exempt Entity: Keep a copy of this certificate for your records. Do not send this to the Department of Revenue Designated Exempt Entity Iowa Department of Transportation Address 1 800 Lincoln Way Address 2 City Ames State IA Zip Code 50010 0000 Construction Project Name Surface Crossing Repair 307112B Construction Project Number (if used) 307112844. Description of contract/subcontract Highway -Rail Crossing Repair General Contractor or Subcontractor Name Chicago, Central & Pacific Railway Company Address 1 17641 S Ashland Ave. Address 2 City Homewood, IL State IL Zip Code 60430 Type of Work General Contractor The named contractor/subcontractor may purchase building materials used in the contract, exempt from sales tax. This exemption does NOT apply to materials, equipment and supplies consumed by the contractor or subcontractor that are not incorporated into the real • ro erty being constructed. Designated Exempt Entity Authorized Agent: te: Authorization Letter From Iowa Department of Transportation CONTRACTORS/SUBCONTRACTORS: A copy of this document must be presented to your supplier(s) prior to purchasing your building materials. Pursuant to Iowa Code Section 423.3(80), you are authorized to purchase building materials tax free for the contract specified above. The exemption certificate (or a copy of the certificate) may be provided to the suppliers of your building materials and will authorize them to sell you the materials exempt from Iowa sales tax and any applicable local option sales tax. Complete information on qualifying materials can be found at www.iowa.gov/tax, the Iowa Department of Revenue (IDR) Web site. It is your responsibility to have records identifying the materials purchased and verifying they were used on this project. Any materials purchased tax-free and not used on this construction project are subject to sales and applicable local option tax. Should this occur, the tax must be paid directly by you to IDR in the same calendar quarter the project is completed. E-mail the department at: idr@lowa.gov if you have questions on this requirement. Contractors should be aware that use of the certificate to claim exemption from tax for items not used on this project or that do not qualify for exemption could result in civil or criminal penalties. 31-013 (12/10/02) 6/4/2019, 12:31 PM Page 101 of 137 CITY OF WATERLOO Council Communication Resolution approving a Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Depaitment of Transportation, Chicago Central Railroad Company and Pacific Railroad Company, for the Wagner Road Railroad Crossing Surface Repair Project, with the City's share being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the Mayor to execute said document. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department Reviewer Action Date Knutson, 1rt.arr le Approved 9/11/2019 ... 10:211 AM p.,cAom Approved 9/0lp/20119 I i:40 AM ATTACHMENTS: Description Type D RR ag'ea naa nt.......Ajs:nnev. Rd....CC.'R�" Cover Memo SUBJECT: Resolution approving a Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Department of Transportation, Chicago Central Railroad Company and Pacific Railroad Company, for the Wagner Road Railroad Crossing Surface Repair Project, with the City's share being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the Mayor to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Recommended Action: Expenditure Required: Approve State of Iowa Grade Crossing Surface Repair Fund Force Account Agreement and authorize Mayor to sign and enter into said agreement. The DOT will pay 60% of the project costs and CN Railroad and City will each pay 20% of the costs. The roadway traffic control costs are the responsibility of the City. Source of Funds: Local Option Sales Tax revenue Background Information: This funding program has been traditionally utilized by the City and the railroads for the reconstruction of railroad crossings. Page 102 of 137 x H11111111111 II Fo m 291308 (04-16) Ofrce of Rail Transportation 800 Lincoln Way, Ames, IA 50010 Railroad Crossing Location Information County Black Hawk Location: State of Iowa State - Aid Grade Crossing Surface Repair Fund Force Account Agreement Chicago, Central & Pacific Railroad FRA No: 307177U Wainer Road ______________ Waterloo Street Name City Name _._._._._._._._._._._._._._._._._._._.___ 307177U44 Project Number Contact Information Highway Authority Contact: Jeff Bales Office Phone No: (319) 291-4312 Email Address: jeff.bales@waterloo-ia.org Railroad Company Contact: Nicholas Burwell Office Phone No: (319) 236-9205 Email Address: nicholas.burwell@cn.ca Iowa DOT Program Manager: Kristopher Klop Office Phone No: (515) 239-1108 Email Address: kristopher.klop@@dot.iowa.gov Iowa DOT Project Inspector: Travis Tinken Office Phone No: (515) 290-5055 Email Address: Travis.tinken(c)dot.iowa._ov Page 1 of 9 Page 103 of 137 FRA No: 307177U THIS AGREEMENT, entered into pursuant to Iowa Code Ch. 327G and 761 Iowa Administrative Code, Chapter 821, is between the city of Waterloo, Iowa, hereinafter referred to as HIGHWAY AUTHORITY, and Chicago, Central & Pacific Railroad, hereinafter referred to as COMPANY, and Iowa Department of Transportation, hereinafter referred to as DEPARTMENT. The HIGHWAY AUTHORITY and the COMPANY agree to repair the at -grade crossing located at Wagner Road in the city of Waterloo, Iowa, and further agree as follows. SECTION I. Work Statement and Performance. The COMPANY and the HIGHWAY AUTHORITY have determined the extent of the repair to be performed at this crossing, including railway, roadway approach modifications, and replacement of existing sidewalks and/or recreational trails. This repair shall conform to the COMPANY and HIGHWAY AUTHORITY Standards. The agreed work, generally described in the Work Statement identified as Exhibit "A" attached hereto and made part of this Agreement, is to be performed by COMPANY forces. In the absence of specific COMPANY standards that have been accepted by the DEPARTMENT, BNSF/Union Pacific Railroad common crossing standards shall be used as guidance. Current standards are at the following website and considered as part of this agreement: htt ://www.iowadot. iov/Oowarail/ dfs/UP-BNST%2Oroad xin 0/020Std df If the COMPANY chooses to utilize contract company forces to perform the work, the COMPANY must obtain detailed itemized bids for the work to be completed. The COMPANY must provide the bids to the DEPARTMENT and HIGHWAY AUTHORITY for review and approval. The DEPARTMENT and HIGHWAY AUTHORITY shall approve the bid prior to the contract company performing any repair work. In the event that a contract company is utilized by the COMPANY, Exhibit B of this document is in effect and must be followed. The HIGHWAY AUTHORITY will be responsible to have existing sidewalk(s) and/or recreational trail(s) replaced by a contractor or their own forces, in accordance with the Americans with Disabilities Act (ADA) requirements. In the absence of specific HIGHWAY AUTHORITY standards that are acceptable to the COMPANY, the DEPARTMENT's Standard Road Plan MI -220 shall be used. As per Standard Road Plan MI -220, the detectable warning is to be installed 12' from the edge of the nearest rail, and the sidewalk is a minimum width of 5'. The project will include the cost of an additional two feet of sidewalk and/or recreational trail, or to the nearest sidewalk and/or recreational trail joint, whichever is less, beyond the detectable warning. Any additional new sidewalk and/or recreational trail beyond that point will be paid by the HIGHWAY AUTHORITY and is not part of this project. Truncated domes are the only detectable warnings allowed by ADA Accessibility Guidelines. Grooves, exposed aggregate, and other designs intended for use as detectable warning are too similar to pavement textures, cracks, and joints and are not considered equivalent facilitation, and do not comply with ADA requirements. Future maintenance of the sidewalk(s) and detectable warning device will be the responsibility of the HIGHWAY AUTHORITY. If the HIGHWAY AUTHORITY chooses to utilize contract company forces to perform the sidewalk or recreational trail work referenced in the above paragraph, the HIGHWAY AUTHORITY must obtain detailed itemized bids for the work to be completed. The HIGHWAY AUTHORITY must provide the bids to the DEPARTMENT for review and approval. The DEPARTMENT shall approve Page 2 of 9 Page 104 of 137 FRA No: 307177U the bid prior to the contract company performing any repair work. The HIGHWAY AUTHORITY will coordinate and have the approaches completed according to the Exhibit "A" of this agreement. The HIGHWAY AUTHORITY will pay the contractor and submit a detailed invoice billing to the COMPANY for 100% of the approach costs, along with costs for the sidewalk, and/or recreational trail. Copies of the contractors' invoice(s) should be included with the HIGHWAY AUTHORITY's billing. The COMPANY will reimburse the HIGHWAY AUTHORITY at 100%. These costs will then be included in the final billing to the DEPARTMENT and HIGHWAY AUTHORITY. If the HIGHWAY AUTHORITY chooses to place the approaches, sidewalk(s) and/or recreational trail(s) with their own forces, they will submit an itemized billing for 100% of their costs to the COMPANY. The COMPANY will reimburse the I IIGHWAY AUTHORITY at 100%. These costs will then be included in the final billing to the DEPARTMENT and HIGHWAY AUTHORITY. The COMPANY will have the asphalt contractor chosen by the HIGHWAY AUTHORITY place the underlayment in the track opening as per the UP/BNF specifications. The billing for all asphalt will be included in the invoice the contractor submits to the HIGHWAY AUTHORITY and handled the same as stated above. SECTION II. Cost Estimate. The estimated cost of the project work is itemized on Exhibit "B" attached hereto, and made part of this Agreement. The DEPARTMENT shall not make total project payment exceeding 10% of the cost estimate provided by the COMPANY in the engineered estimate. Any accrued costs more than the 10% cap must be provided to the DEPARTMENT and HIGHWAY AUTHORITY for review and approval. SECTION III. Work Start and Completion. The date this agreement is signed by the DEPARTMENT is the COMPANY's authorization to proceed with the work. The COMPANY shall begin the construction of the project as soon as possible after the date the DEPARTMENT signs this agreement and shall complete the project within 18 months. Costs incurred prior to the DEPARTMENT signing the agreement are not reimbursable under this Agreement. Cost incurred more than 1 8 months after the DEPARTMENT signs this agreement will not be reimbursed unless the COMPANY has requested in writing, prior to expiration of the agreement, and received from the DEPARTMENT a written extension of time for completion. The DEPARTMENT shall have complete discretion, and be the sole authority to grant or deny extensions. Costs incurred for work following the extension time will not be reimbursed. SECTION IV. Traffic Control. The roadway will be closed during repair. Exhibit "A" describes specific closure conditions. The HIGHWAY AUTHORITY is responsible for the establishment and payment for traffic control (i.e.: barricades, signing, detours, detour damage, and runarounds). The COMPANY shall advise the HIGHWAY AUTHORITY Contact Person: 1) a minimum of 60 days in advance of the approximate starting date to allow the HIGHWAY AUTHORITY to implement the detour; and 2) 14 days in advance of the actual starting date to allow the HIGHWAY AUTHORITY adequate time to provide and install appropriate signs on the detour. Page 3 af 9 Page 105 of 137 FRA No: 307177U SECTION V. Work Notification. The COMPANY shall notify the DEPARTMENT and the HIGHWAY AUTHORITY's Contact Person no later than 14 days prior to the start of its work at the crossing. The HIGHWAY AUTHORITY shall be given ample opportunity to document the materials, equipment, and labor required to complete the project. The DEPARTMENT and HIGHWAY AUTHORITY shall have the right to inspect the project work at any time. The HIGHWAY AUTHORITY shall perform on-site inspection of the project work each day. SECTION VI. Project Completion. After the COMPANY has completed the required work, the COMPANY shall so notify the DEPARTMENT and the HIGHWAY AUTHORITY in writing or by email within 30 days of completion. The DEPARTMENT shall arrange an inspection with the HIGHWAY AUTHORITY, and the COMPANY in order for all parties to determine whether the project work has been completed in accordance with the terms of this Agreement or Amendments thereto. Pavement markings and stop lines shall be placed by the HIGHWAY AUTHORITY as required by Part 8 of the Manual on Uniform Traffic Control Devices for Streets and Highways. If the existing traffic control devices at a multiple -track highway -rail grade crossing become improperly placed or inaccurate because of removal of some of the tracks, the existing devices shall be relocated and/or modified at COMPANY expense pursuant to the Manual on Uniform Traffic Control Devices, Part 8. If the roadway is widened or relocated, the existing devices shall be relocated and/or modified at HIGHWAY AUTHORITY expense pursuant to the Manual On Uniform Traffic Control Devices, Part 8. Relocation of the traffic control devices will be completed prior to removal of the detour. When the work has been completed in accordance with the Agreement, the COMPANY, DEPARTMENT, and the HIGHWAY AUTHORITY shall sign a Certificate of Completion and Acceptance form at the project site following final inspection. SECTION VII. Reimbursable Costs. The COMPANY will keep an accurate and detailed account of actual and necessary reimbursable costs incurred under this Agreement. Replacement of existing sidewalk(s) and/or recreational trail(s), and subcontracted work costs shall be included in detail with the COMPANY billing. The cost of labor, material, all associated additives and subcontracted work costs are reimbursable, and shall be billed on a force account basis in accord with Title 23 Code of Federal Regulations, Part 140, Subpart I. Labor additives reimbursed are to be exclusive of indirect and overhead costs as elected by the DEPARTMENT and provided for by 23 CFR 140.907(a). The cost of preliminary project engineering, construction inspection, track inspection, relocation of existing signals, signal wires, and switches, or the construction of runarounds will not be eligible project reimbursable costs. A copy of the Construction Sales Tax Exemption Certificate associated with this project, issued by the Iowa Department of Revenue, is attached to the Agreement. The STATE shall not be required to reimburse state sales or use tax incurred in any state. However, the STATE shall reimburse state sales or use tax incurred in any state other than Iowa, if all of the following conditions are satisfied: 1) COMPANY has submitted a written request for tax exemption to the state in which the materials for the project were purchased. This written request shall include a copy of the Construction Sales Tax Exemption Certificate attached to the Agreement; 2) The state in which the materials for the project were purchased by COMPANY has rejected the COMPANY'S request for tax exemption in writing; Page 4 of 9 Page 106 of 137 FRA No: 307177U 3) COMPANY has provided to the STATE a copy of all documentation and correspondence relating to the COMPANY'S request for tax exemption and the other state's rejection of such request; and 4) the STATE determines that the documentation and correspondence relating to the COMPANY'S request for tax exemption and the other state's rejection of such request demonstrates that reasonable efforts were made by the COMPANY to seek an exemption from the applicable sales or use tax incurred in the other state. SECTION VIII. Cost Sharing. The HIGHWAY AUTHORITY and COMPANY each shall pay twenty percent (20%) of the reimbursable costs defined in SECTION VII for work described in Exhibit "A". The DEPARTMENT will use the Grade Crossing Surface Repair Fund to reimburse the COMPANY for sixty percent (60%) of the total eligible costs for this project. The DEPARTMENT's CERTIFICATE OF AUDIT shall establish eligible reimbursable project costs. SECTION IX. Progressive Payments. The COMPANY may submit accurate progressive bills to the DEPARTMENT for sixty percent (60%) of its material, labor and any subcontracted costs included in Exhibit "B", for each crossing location. The billing for material shall be for those materials that have been delivered to the project location or specifically purchased and delivered to the COMPANY for use on the project. The DEPARTMENT and HIGHWAY AUTHORITY may make progressive payments to the COMPANY for one -hundred percent (l00%) of each party's billed participation, or the HIGHWAY AUTHORITY may elect to retain a percentage of their billed participation. SECTION X. Final Billing. If applicable, the HIGHWAY AUTHORITY will submit a detailed billing to the COMPANY for the actual sidewalk and/or recreational trail replacement costs. Upon completion of the project the COMPANY shall submit an accurate final and complete, itemized, electronic billing. Final bill shall include a detailed summary of all incurred costs. SECTION XI. Final Payment. The DEPARTMENT, upon receipt of the final bill and Certificate of Completion and Acceptance form, shall review, and forward the final bill to the DEPARTMENT'S Office of Audits for final audit. Reimbursement to the COMPANY shall be governed by the DEPARTMENT'S Certification of Audit. The DEPARTMENT shall make payment to the COMPANY equal to 60 percent (60%) of the final reimbursable amount, less previous payment. The COMPANY shall promptly reimburse the DEPARTMENT in the amount of any overpayments. The HIGHWAY AUTHORITY shall make payment equal to 20 percent (20%) of the COMPANY final billing or the estimated cost noted on Exhibit "B" of the agreement, less previous payment, within 30 days of its receipt of the COMPANY final billing. In the event of overpayment by the HIGHWAY AUTHORITY as determined by the DEPARTMENT audit of COMPANY records, the COMPANY shall pay the HIGHWAY AUTHORITY the amount of overpayment within 30 days of its receipt of the DEPARTMENT final audit. SECTION XII. Maintenance and Abandonment. Upon completion of the project, the COMPANY shall maintain the crossing surface to provide a safe and sufficient crossing for vehicular travel. If the track is removed from both sides of the crossing, the COMPANY shall remove the surface material, rail and cross ties from the crossing and shall restore the roadway void to the satisfaction of Page 5 of 9 Page 107 of 137 FRA No: 307177U the HIGHWAY AUTHORITY, all at COMPANY expense. If the existing traffic control devices at a multiple -track highway -rail grade crossing become improperly placed or inaccurate because of removal of some of the tracks, the existing devices shall be relocated and/or modified at COMPANY expense pursuant to the Manual on Uniform Traffic Control Devices, Part 8. Future maintenance of the sidewalk(s) and detectable warning device will not be the responsibility of the COMPANY. SECTION XIII. Standard Title VI Assurances. The COMPANY shall comply with all applicable DEPARTMENT and Federal laws, rules (including the administrative rules adopted by the DEPARTMENT for the IPPP Program - 761 Iowa Administrative Code, chapter 201), ordinances, regulations, and orders. The COMPANY, and all agents of the COMPANY that participate in the project, shall also comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to Title 49, Code of Federal Regulation, Department of Transportation, Subtitle A, Office of the Secretary, Part 21 - to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the DEPARTMENT. SECTION XIV. Successor and Assigns. This agreement shall be binding upon all successors or assigns. The COMPANY shall provide written notice to the HIGHWAY AUTHORITY and the DEPARTMENT of any assignment of this Agreement. SECTION XV. Project Contact Persons. All notices and communications essential to complete the work required by this Agreement shall be made to the Contact Persons and the DEPARTMENT specified on the cover page of this Agreement. SECTION XVI. Integration and Amendment. This Agreement and its exhibits constitute the entire Agreement between the DEPARTMENT, the COMPANY, and the HIGHWAY AUTHORITY concerning this project. If the DEPARTMENT determines a substantial change is to be made in the project work described in Exhibit "A", the DEPARTMENT will furnish the written approval of the change. SECTION XVII. Termination Due to Lack of Funds. Notwithstanding anything in this Contract to the contrary, and subject to the limitations set forth below, the DEPARTMENT shall have the right to terminate this Contract without penalty and without any advance notice as a result of any of the following: 1. The federal government, legislature or governor fail in the sole opinion of the DEPARTMENT to appropriate funds sufficient to allow the DEPARTMENT to either meet its obligations under this Contract or to operate as required and to fulfill its obligations under this Contract; or 2. If funds are de -appropriated, reduced, not allocated, or receipt of funds is delayed, or if any funds or revenues needed by the DEPARTMENT to make any payment hereunder are insufficient or unavailable for any other reason as determined by the DEPARTMENT in its sole discretion; or 3. If the DEPARTMENT's authorization to conduct its business or engage in activities or operations related to the subject matter of this Contract is withdrawn or materially altered or modified. The DEPARTMENT shall provide the HIGHWAY AUTHORITY and COMPANY with written notice of termination pursuant to this section. The DEPARTMENT will pay the COMPANY for the DEPARTMENT share of the non -cancelable obligations allowable under the Agreement and properly incurred by the COMPANY prior to termination. Page 6 of 9 Page 108 of 137 FRA No: 307177U SECTION XVIII. Merged Documents. This agreement may be executed and delivered in three or more counterparts, each of which so executed and delivered shall be deemed to be an original, and all shall constitute but one and the same instrument. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such judgment shall not affect the validity of any section, provision, or part thereof not found to be invalid or unconstitutional. SECTION XIX. Agreement Execution. IN WITNESS WHEREOF the COMPANY, the HIGHWAY AUTHORITY and the DEPARTMENT hereto have caused this Agreement to be executed by their duly authorized officers as of the dates indicated below. Executed by the COMPANY Chicago, Central & Pacific Railroad By: Executed by the HIGHWAY AUTHORITY By: Name ate City of Waterloo, Iowa Date Executed by the DEPARTMENT this Iowa Department of Transportation By: Stuart Anderson, Director Office of Rail Transportation Page 7 of 9 Date Page 109 of 137 IOWA Form 040016 (04-16) Meeting Date: 07/11/2019 EXHIBIT "A" - WO STATE NT Print Form Iowa Grade Crossing Surface Repair Fund and Federal -Aid Rail/Highway Crossing Surface Repair County: Black Hawk Highway Authority:Waterloo Location: Wagner Road FRA No: 307177U RR Company: CN Street City 1 Crossing(s) Reconstructed A. COMPANY will reconstruct 1 crossing(s) of 63 total feet that include 27 feet of Rubber surface material through the traveled roadway and 36 feet of Rubber surface material through the shoulder or sidewalk area. As a minimum, the crossing must extend beyond the edge of the traveled roadway and through the shoulder if not curbed. B. Existing rail weight through crossing(s) 115 2 Traffic Controls (check below) A highway runaround will be constructed to permit two-lane traffic during repair. The highway will be closed for 5 days during repair. NOTE: The HIGHWAY AUTHORITY is responsible for placement and cost of barricades, signing, detours, detour damage, and runarounds. A. The COMPANY shall advise the HIGHWAY AUTHORITY Contact Person: 1). A minimum of sixty (60) days in advance of the approximate starting date to allow the HIGHWAY AUTHORITY to implement the detour. 2). Fourteen (14) days in advance of the actual starting date to allow the HIGHWAY AUTHORITY adequate time to provide and install appropriate signs on the detour. The COMPANY shall advise the STATE PROJECT INSPECTOR fourteen (14) days in advance of the actual starting date. 3. Track Elevation Relative to Existing Road Pavements (check below) Tracks will be constructed to meet existing road grade. El Roadway will be reconstructed to meet a proposed new track grade (roadway work is not covered by this Agreement.) IZ Tracks will be elevated 1 inches above the adjacent roadway requiring a taper (complete item 4A and 4B.) In any event, the parties agree to provide a smooth crossing. 4. Roadway Work -- Must be sufficient to provide a smooth crossing. A. Approach Length (estimated) A 75 foot taper on the North side of the crossing and a 75 foot taper on the South side of the crossing, requires 75 tons of 80 material (estimated). Taper length should not exceed 25 feet for each inch of track rise. This work will be completed by (mark with an X): D COMPANY forces fl COMPANY contractor L 1 HIGHWAY AUTHORITY forces HIGHWAY AUTHORITY'S contractor Page 110 of 137 PRA No: 307177U B. Track Opening in the Roadway (mark with an X) 0 Existing track opening will be maintained. El Track opening of 21 feet will be required involving the following described roadway modifications. Est. HMA tonnage 35 ton for headers This work will be completed by (mark with an X): 0 COMPANY forces HIGHWAY AUTHORITY forces El COMPANY contractor [3] HIGHWAY AUTHORITY'S contractor 5 Existing Sidewalk(s) and/or Recreational Trail replacement by HIGHWAY AUTHORITY The quadrants requiring upgrades to meet ADA requirements (mark with an A): Sidewalk (5' width required) * Rec Trail (10' width) n NE (feet) SE (feet) El NE (feet) SE (feet) NW (feet) SW (feet) El NW (feet) SW (feet) * Recreational trail footage will be doubled because we use the sidewalk 5' width cost for reimbursement. This work will be completed by (mark with an X). 0 COMPANY forces LI HIGHWAY AUTHORITY forces El COMPANY'S contractor LI HIGHWAY AUTHORITY's contractor 6 Crossing(s) Permanently Retired and Removed A. COMPANY will retire and remove crossing(s). B. Voids in pavement will be filled with material requiring (units) This work will be completed by (mark with an X). 0 COMPANY forces D HIGHWAY AUTHORITY forces 0 COMPANY'S contractor LJ HIGHWAY AUTHORITY's contractor 7 Drainage (mark with an X) A. El Present drainage is adequate. B. El Drainage work required. Specify work to include materials and outlet. C. i4 Clean all four (4) quadrants for good surface drainage. Cut out all four corners to ditch area and reshape ballast edges along track outside of crossing. 8, Additional Construction and Traffic Control Conditions; Le., Road Closure Limitations - Construction at this crossing included with this project, and not described above. Only ACC or PCC will be placed one (1) foot from the railroad surface material. State Project Manager: Travis Tinken 515-290-5055 (cell phone) Nrne Dae Additional Attendees: Nick Burwell - CN Wayne Castles - City of Waterloo Page 111 of 137 Southern Region Operations Special Capital Project Estimate Location: Company Name: Subdivision Name: Mile Post: State: Survey Network Number: Track Network Number: Signal Network Number: Buy American Certification Required? Agency: Labor Additive Type: RENEW RUBBER @Wagner Rd 307177U WATERLOO Chicago Central & Pacific Railroad Company WATERLOO 278.96 IA No Iowa MOW DOT Agency/CN Approved Design and Construction Homewood, IL Labor Material Other Total Capital Cost PW Material Donation TOTAL PROJECT COST 538,753 542,959 577,082 $158,794 $o 50 5158,794 Created By: Revised By: Created Date: Date Revised: Status: NW Burwell NW Burwell February 20, 2019 July 25 2019 Final Description LABOR Unload/Distribute Material Construct Track Surfacing Welding Install Crossings S&C Labor Remove Crossings GANG SIZE 5 5 3 2 5 2 5 DAYS MANDAYS PRICE TOTAL 1 5 $330 2 10 5330 2 6 5330 4 8 $330 1 5 $330 2 4 $330 1 5 $330 $1,650 53,300 $1,980 $2,640 $1,650 51,320 $1,650 TOTAL DIRECT LABOR M D: 43 $14,190 Description TOTAL MATERIAL New Rail Field Welding Track Spikes Rail Anchors Minor OTM Track Ties Ballast Crossing Materials Signal & Communications Material Subtotal New / Capitalized Material $4,946 5735 5324 $716 $4,108 $10,661 $2,374 515,899 51,150 $40,913 TOTAL DIRECT MATERIAL $40,913 Description UM QTY PRICE TOTAL OTHER Engineering Real Estate Grading Contractor Track Construction Utilities Signal and Communications Bridge & Structures Hauling/Disposal Total Engineering Total Real Estate Total Grading Holland Flash Butt Welds Install Pavement Remove Pavement Mobilize/R&R track panel/ saw cut & excavate rdwy a pi Total Contractor Track Construction Total Utilities Total Signal and Communications Total Bridge & Structures Page 1 EA TON TON LS 2 120 120 1 $395 $258 $31 $21,000.00 $0 so so 5790 530,960 $3,720 521,000 $56,470 $0 so so Page 112 of 137 Southern Region Miscellaneous Operations Special Capital Project Estimate RENEW RUBBER @Wagner Rd 307177U Offsite Disposal of Debris Total Hauling/Disposal Per Diem (BMWE Labor) Contingency Total Miscellaneous I-5 MD SUM 48 Design and Construction Homewood, IL 52,000 $87 $2,000 $2,000 $4,176 l0% 514-4,358 $14,436 $18,612 TOTAL OTHER .,082 Description ADPITIvris Labor Capitalized Surcharges Material Capitalized Surcharges UM QTY USD USD $14,190 $40,913 PRICE 173.10% 5.00% TOTAL $24,563 $2,046 T l'41ADDITiv0 / ' // stt, Amount TOTAL Donation So So TOT:410114110!)K;;...-//Aingt„.„,,,,,[23wflZ7MK,7„,,,,AK;:g:„/:4r:',/' Ps' "/„y, ;?;(1 ;/; •Jw TOTAL CAPITAL COST TOTAL NON -CAPITALIZED COST (PW MATERIALS) TOTAL DONATION TOTAL PROJECT COST MATERIAL FORECAST FOR: ,794 50 So 8,794 'Material Description NEW RAIL 1 State Tax 1 UM Unit Price Total RAIL 115 LB ALL MANUF/METAL/PROCESS 0.00% FT 240 $20.60 $4,946 TOTAL NEW RAIL $4,946 FIELD WELDING THERMITE KIT 1151* 0.00% EA 8 $91.82 $735 TOTAL FIELD WELDING $735 TRACK SPIKES SPIKE TRACK 5/8IN X 61N AREMA 60 PER CAN 0.00% CAN 7 ] 546.20 $324 TOTAL TRACK SPIKES $324 RAIL ANCHORS ANCHOR RAIL 1151# HD OVR DRV STOP TS1313 0.00% EA 400 $1.79 5716 TOTAL RAIL ANCHORS $716 MINOR OTM RAIL TRANSITION 1151* 196" OR 20TS1110 0.00% EA 4 5696.04 $2,785 Clip, Pandrol, E2055, Galvn, 0.00% EA 325 54.07 $1,323 TOTAL MINOR OTM $4,108 TRACK TIES Tie, Switch, 10ft, Pre-pltd, 5.5in tps 0.00% j EA 78 I $136,67 $10,661 TOTAL TRACK TIES $10,661 BALLAST BALLAST AREA 5 0.00% TON 1 120 I 519.78 1 $2,374 TOTAL BALLAST $2,374 CROSSING MATERIALS CROSSING RECYCLED RUBBER 115# 10' TIES 0.00% TF 63 $244.13 515,381 DEFLECTOR PLATE SET 0.00% EA 1 5517.23 $518 TOTAL CROSSING MATERIALS 515,899 Signals & Communications Materials S&C MATERIALS (Per S&C Dept Estimate) 0.00% LS $1,150.0051,150 TOTAL SIGNAL & COMMUNICATIONS 51,150 V.4.5 Page 2 TOTAL MATERIAL 1 $40,913 Page 113 of 137 IOWA Department of Revenue w. iowa .gov/ tax https://www.idriowa.gov/taxexemption/certificate.asp7id-22094 I Designated Exempt Entity Iowa Construction Sales Tax Exemption Certificate and Authorization Letter This document may be completed by a designated exempt entity and given to their contractor and/or subcontractor. Seller Keep this certificate in your files. Contractor/Exempt Entity: Keep a copy of this certificate for your records. Do not send this to the Department of Revenue Designated Exempt Entity Iowa Department of Transportation Address 1 800 Lincoln Way Address 2 City Ames State IA Zip Code 50010 0000 Construction Project Name Surface Crossing Repair 307177U Construction Project Number (If used) 307177U44. Description of contract/subcontract Highway -Rail Crossing Repair General Contractor or Subcontractor Name Chicago, Central & Pacific Railway Company Address 1 17641 S Ashland Ave. Address 2 City Homewood, IL State IL Zip Code 60430 Type of Work General Contractor The named contractor/subcontractor may purchase building materials used in the contract, exempt from sales tax. This exemption does NOT apply to materials, equipment and supplies consumed by the contractor or subcontractor that are not incorporated into the real erty being constructed. Designated Exempt Entity Authorized Agent: Ar . 6 -y -tet Authorization Letter From Iowa Department of Transportation CONTRACTORS/SUBCONTRACTORS: A copy of this document must be presented to your supplier(s) prior to purchasing your building materials. Pursuant to Iowa Code Section 423.3(80), you are authorized to purchase building materials tax free for the contract specified above. The exemption certificate (or a copy of the certificate) may be provided to the suppliers of your building materials and will authorize them to sell you the materials exempt from Iowa sales tax and any applicable local option sales tax. Complete information on qualifying materials can be found at www.iowa.gov/tax, the Iowa Department of Revenue (IDR) Web site. It is your responsibility to have records identifying the materials purchased and verifying they were used on this project. Any materials purchased tax-free and not used on this construction project are subject to sales and applicable local option tax. Should this occur, the tax must be paid directly by you to IDR in the same calendar quarter the project is completed. E-mail the department at: idr@lowa.gov if you have questions on this requirement. Contractors should be aware that use of the certificate to claim exemption from tax for items not used on this project or that do not qualify for exemption could result in civil or criminal penalties. 31-013(12/10/02) 1 of 1 6/4/2019, 12:26 PM Page 114 of 137 CITY OF WATERLOO Council Communication Resolution approving construction plans for paving and sanitary sewer serving Village West 3rd Addition, as submitted by Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, a Sewage Treatment Agreement, DNR Form 29 (Nov 00), with the Depalln>_ent of Natural Resources, final acceptance of construction plans, subject to the review and acceptance by the Depaitnent of Natural Resources, and authorizing the Mayor to execute said documents. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department Reviewer Action Date l^ un ti n.eer'n n_g .Knutson, jar n_e• .Approved. 9/11/2011. 11 G :54 A.M t°peel Office Even., p.,eAnnn Approved 9/11/20119 .. 11:55 AIM SUBJECT: Resolution approving construction plans for paving and sanitary sewer serving Village West 3rd Addition, as submitted by Clapsaddle- Garber Associates, Inc., of Cedar Falls, Iowa, a Sewage Treatment Agreement, DNR Form 29 (Nov 00), with the Department of Natural Resources, final acceptance of construction plans, subject to the review and acceptance by the Depai_luient of Natural Resources, and authorizing the Mayor to execute said documents. Submitted by: Submitted By: Dennis Gentz, PE, Assistant City Engineer Summary Statement: These construction plans have been reviewed by the Engineering Department. They appear to meet current design standards and specifications, therefore they are recommended for approval by the City Council. Page 115 of 137 CITY OF WATERLOO Council Communication Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in the amount of $219,947, and approving the contract, bonds, and certificate of insurance, in conjunction with the FY 2020 Cardinal Drive, Donald Street, Linbud Lane, Martin Road, Drainage Improvements Project, Contract No. 988, and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department SUBJECT: Reviewer Action Date Kunutscn, Jrantic .A.pproved 9/ill/20119. 9:32 p.,cAom Apppwveci 9/011./20II9... ill :52 AM. Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in the amount of $219,947, and approving the contract, bonds, and certificate of insurance, in conjunction with the FY 2020 Cardinal Drive, Donald Street, Linbud Lane, Martin Road, Drainage Improvements Project, Contract No. 988. and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Dennis Gentz, PE, Assistant City Engineer Source of Funds: Storm Water funds Page 116 of 137 CITY OF WATERLOO Council Communication Resolution approving Supplemental Agreement No. 2 to the Professional Services Agreement with AECOM Technical Services Inc., of Waterloo, Iowa, originally signed on October 5, 2015, to provide on-site assistance for the Waste Management Services Deparinient, for up to six months, in an amount not to exceed $ 75,000, and authorizing the Mayor to execute said document. City Council Meeting: 9/16/2019 Prepared: 9/11/2018 REVIEWERS: Department Waste 1V4 an:a xe:irn Reviewer bowman, b6"arca, i?veu., LeAn:r Action A.ppproved Appproved. ATTACHMENTS: Description Type D A.l (O M Service Agreement (. eme°nat i3 abkup SUBJECT: Submitted by: Recommended Action: Expenditure R equired: Source of Funds: Date 9/11/7019 ... 0:59 AM 9/111/70119 1AIM Resolution approving Supplemental Agreement No. 2 to the Professional Services Agreement with AECOM Technical Services Inc., of Waterloo, Iowa, originally signed on October 5, 2015, to provide on-site assistance for the Waste Management Services Department, for up to six months, in an amount not to exceed $ 75,000, and authorizing the Mayor to execute said document. Submitted By: Randy Bennett, Public Works Director Approve agreement. $ 75,000 sewer fund 520-14-5200-1312 Page 117 of 137 °�-COM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com WASTE MANAGEMENT SERVICES DEPARTMENT ASSISTANCE CITY OF WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 2 WHEREAS, a Professional Services Agreement was entered into between the City of Waterloo, Iowa (Client), and AECOM Technical Services, Inc. (ATS), of Waterloo, Iowa, dated October 5, 2015, for on-site assistance for the Waste Management Services Department for an anticipated duration of six months; and WHEREAS, the Client and ATS entered into Supplemental Agreement No. 1 on April 29, 2016, extending the waste management services assistance for an anticipated additional period of approximately three months; and. WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 2 extending the waste management services assistance on an as -needed basis. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: Project Description The project provides for additional assistance for the Waste Management Services Department (WMSD), on a limited basis, until the City fills this open position. The manager will report to the Public Works Director and be responsible for assisting with coordinating planning, operational and staffing activities for the Waste Management Services Department, with assistance from other City departments. The limited basis is estimated as two days per week, with both on- and off-site assistance anticipated. II. Scope of Services The Scope of Services to be provided under this agreement is generally as follows: 1. Assist in coordinating the work of approximately forty (40) supervisory, labor, technical, clerical and temporary employees currently working in the WMSD in coordination with the Public Works Director and Human Resources Department. 2. Assist in overseeing waste management functions and personnel, including the wastewater treatment facilities, wastewater and storm water collection systems, flood control system operations and maintenance, including pump stations, infiltration and inflow improvements and sanitary sewer overflow improvements, and pretreatment and laboratory services. 3. Maintain knowledge of environmental issues, rules, regulations and funding opportunities that impact Waterloo's systems and programs and assist the City regarding waste management regulations. 4. Develop plans and procedures to promote efficient facilities operation. 5. Direct studies to improve operations and recommend facilities improvements. Page 118 of 137 Page 2 °-COM 6. Formulate and prioritize the capital improvements program and operating budgets, including major equipment and material purchases and work with City Finance Department and other entities to establish priority list for the Capital Improvement Program. 7. Control expenditure of budgeted funds and obtain required approvals for major expenditures in accordance with current City practices. 8. Analyze and interpret operating, administrative and financial reports, including identification of problems and solutions. 9. Prepare vendor contracts and coordinate the purchase of parts and supplies in accordance with current City practices. 10. Oversee completion of waste management -related capital projects by functioning as the project manager, including administering construction contracts and related grants. 11. Oversee compliance with City, State and Federal municipal wastewater and collection system laws, regulations and ordinances, including the EPA, DNR and OSHA. 12. Manage regulatory compliance programs and activities for Waste Management Services, including laboratory and industrial pretreatment activities. 13. Assist in developing policies and procedures for treatment system critical processes, start up, shut down, maintenance, training and operations; develop and pursue strategies to increase facility revenue and decrease facility expense. 14. Assist in coordinating response to illegal discharges and emergency spills into the sanitary sewer system to assist in evaluating and mitigating effects on the wastewater facility. 15. Assist in coordinating repair and maintenance of Waste Management Services facilities, machinery and equipment, including the maintenance of existing properties and the development of new areas. 16. In coordination with the Public Works Director, Human Resources Department and Finance Department, assure adequate staffing and compliance with applicable union contracts and City and State Civil Service rules and regulations. 17. Evaluate the adequacy of Waste Management Services policies and procedures and recommend changes as needed. 18. Attend City Council, Agenda, department head, budget and other meetings, as requested. 19. Prepare statistical tabulations, conduct research, compile information and develop reports for Mayor and Council. 20. Compile reports, perform data entry and complete forms on personal computer using the applicable software, communicate effectively with citizens, Mayor, City Page 119 of 137 Page 3 °-COM Council, City staff, regulatory agencies, consultants and other government officials regarding waste services issues. III. Compensation Compensation for the above services will be on an hourly basis in accordance with Part VI of the original agreement and shall be integrated with the fees in Supplemental Agreement No. 1. Estimated fee for the services is Seventy -Five Thousand Dollars ($75,000.00), and shall not be exceeded without authorization of the Client. IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the Professional Services Agreement dated October 5, 2015. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By Date September 10, 2019 Douglas W. Schindel, P.E Associate Vice President CITY OF WATERLOO, IOWA By: Date Quentin Hart Mayor O:\Administration\AGREE\SUPPLE\SA2 On -Site Assistance WM.doc Page 120 of 137 CITY OF WATERLOO Council Communication An ordinance amending the City of Waterloo Traffic Code by deleting Subsection (47) University Avenue access (N), of Section 545, Yield Street, in its entirety, and inserting in lieu thereof a new Subsection (47) University Avenue Access (N), of Section 545. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department Reviewer Action Date V aaap`1:i�, taperatio n 1;�,"a:� 1.,LAnn Approved 9/11/).0]I9 ... 11.03 AM ATTACHMENTS: Description D See 545 Yield D Yield Sign. SUBJECT: Submitted by: Recommended Action: Summary Statement: Source of Funds: Policy Issue: Background Information: Ave (2,019)..2 Type Cover 1Menno Cover M rr o Motion to receive, file, consider and pass for the first time an ordinance amending the City of Waterloo Traffic Code by deleting Subsection (47) University Avenue access (N), of Section 545, Yield Street, in its entirety, and inserting in lieu thereof a new Subsection (47) University Avenue Access (N), of Section 545. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinanc e Submitted By: Mohammad Elahi, Traffic Engineer Pass the Ordinance. Subsection (47) University Ave. Access (N) is hereby deleted in its entirety, and amended by inserting in lieu thereof the following Subsection (47) University Ave. Access (N), to Section 545, Yield Streets, of the 2008 Traffic Code, as follows: (47) University Ave. Access (N) Ansborough to Falls, except for yield at Sager; Falls to Greenhill, Access A off University Avenue, in a easterly and westerly direction; and yield at westerly most access closest to Greenhill Road, in a westerly direction. Part of University Avenue reconstruction. Goal 2 - Strategy 2.2 - Enlist all City departments and staff members to promote a safer community The median on University Avenue just west of Greenhill Road bridge will be open to westbound to north left turns onto the access (frontage) road. This creates a conflict point that requires a yield sign on the east leg of the access road for proper right of way assignment. Page 121 of 137 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION (47) UNIVERSITY AVE. ACCESS (N), TO SECTION 545, YIELD STREET, BY DELETING SUBSECTION (47) IN ITS ENTIRETY, AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (47) UNIVERSITY AVE. ACCESS (N), TO SECTION 545, OF THE 2008 TRAFFIC CODE, AS FOLLOWS: That Subsection (47) University Ave. Access (N) is hereby deleted in its entirety, and amended by inserting in lieu thereof the following Subsection (47) University Ave. Access (N), to Section 545, Yield Streets, of the 2008 Traffic Code, as follows: (47) University Ave. Access (N) Ansborough to Falls, except for yield at Sager; Falls to Greenhill, Access A off University Avenue, in a easterly and westerly direction; and yield at westerly most access closest to Greenhill Road, in a westerly direction. PASSED AND ADOPTED by the City Council this day of September, 2019, and approved by the Mayor this day of September, 2019. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 122 of 137 101 CITY OF WATERLOO Council Communication Motion to approve Change Order No. 2 for a net increase of $64,602.40, in conjunction with the FY 2019 Asphalt Overlay Program, Contract No. 964, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 9/16/2019 Prepared: 9/10/2019 REVIEWERS: Department Reviewer Action Date t unginee...'nrng Knutson, fat Ap nov..d 9/11/2019 - 9:35 AM (:'perk Office i^',vcna eAonn..Approved 9/11/2019 ... 10:52 AM ATTACHMENTS: Description Type D Corn 964 CO 2 (Cover 1Vpeu:rn.o Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Recommended Action: Approve change order. Source of Funds: Local Options Sales Tax funds Page 124 of 137 CITY OF WATERLOO, IOWA CHANGE ORDER No. 2 PROJECT: F.Y. 2019 ASPHALT OVERLAY PROGRAM CONTRACT NO, 964 Date Prepared: August29, 2010 AMOUNT: $64,602.40 INCREASE TO: ASPROONC. Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated May 6, 2019, A. Description of change to be made or extra work to be done: Revise estimated quantities for the following items: 14 Pavement, HMA 1.5", Standard Traffic (ST) Surface, 112" Mix, PG 58-286, 75% Cr., No Friction Required 15 Pavement, HMA, 3.0" Standard Traffic (ST) Intermediate, 112" Mix, PG 68-28S, 80% Cr, Add following Items: 2001 Pavement, HMA 1,5", High Traffic (HT) Surface, 112" Mix, PG 58-28S, 75% Cr., No Friction Required 2002 Pavement, HMA, 3,0" High Traffic (HT) Intermediate, 1/2" Mlx, PG 58 265, 60% Cr. B. Reason for ordering change or extra work: Review or proposed pavement mix by industry professionals resulted in recommendation that the pavement mix for Ansborough Avenue be switched from a Standard Traffic (ST) binder to a High Traffic (HT) binder. The cost increase for changing binders is $3,68 per TON of finished product. Items 14 and 15 are to remain as other overlay locations do not require use of the High Traffic (Hi') binder. Estimated quantity for Bid Item 14 will decrease from 8,165,84 TON to 960.84 TON. A difference of 7,195.0 TON. Estimated quantity for Bid item 16 will decrease from 11,728.07 TON to 1,368.07 TON. A difference of 10,360.0 TON. Estimated quantity for Bid Item 2001 Is 7,195.0 TON. Estimated quantity for Bid Item 2002 Is 10,360.0 TON. C. Settlement for cost of work to be made as follows: 1001 S129,00/TON x -7,196,0 TON 1002 $127.70/TON x 10,360.0 TON = 2001 $132.681T0N x 7,195,0 TON 2002 $131.381T0N x 10,360.0 TON 4928,155.00. 1 322 972,00 $2,261,127.00 $954,632,60 $1,361,096,80 $2,315,729.40 TOTAL INCREASE $64,602A0 Change Order No. 2 Contract No. 964 Sheet 1 of 2 Page 125 of 137 13Y; ASPRO INC. Mayor ATTEST: Date CONT ity Clerk BY: TITLE: V Date Date APP OVED: Change Order No, 2 Contract No, 964 Sheet 2 of 2 Page 126 of 13 CITY OF WATERLOO Council Communication Motion to accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation Bonds Series 2013A, Series 2014A and Series 2014C bonds. City Council Meeting: 9/16/2019 Prepared: 9/11/2019 REVIEWERS: Department Reviewer Action Date Weidner, Michelle Approved 9/1.1/2019 ... 10:46 A.M Approved 9/11/2019 ... 10:56 AM ATTACHMENTS: Description Type ❑ A± itrage 111" rest Res. A 2.014A„Cover M�tirri�r 2014C 1:t�ren pl"ate A±b tr nt pl :„t 1:.`vr 2.01 3A. 2014A 2014C Coven M.efm.o Submitted by: Summary Statement: Expenditure Required: Policy Issue: Background Information: Submitted By: Michelle Weidner, Chief Financial Officer The reports indicate that no arbitrage rebate or penalty is due to the Internal Revenue Service for these issues at this time. None. Arbitrage testing is required in order to maintain the tax-exempt status of the City's bond issues. We received positive information in that the City does not owe any arbitrage rebate or penalty to the Internal Revenue Service for these issues. The tax- exempt status of the issues is maintained, therefore protecting the City from potential liability from any bondholders. Internal Revenue Service regulations require that the City make periodic determinations that no arbitrage rebate or penalty is owed to the Internal Revenue Service when tax-exempt bonds are issued. This testing is required at each 5 -year interval that bond proceeds are unspent and also once the proceeds are completely spent. Complete copies of the reports from Berens -Tate Consulting Group are available in my office for review. Page 127 of 137 Mayor QUENTIN HARM COUNCIL MEMBERS ................... TOM POWERS Ward 1 BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 S(JZY SCFIARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: September 16, 2019 September 11, 2019 Michelle Weidner 1 SUBJECT: General Obligation Bonds Arbitrage Testing Results Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I recommend that the City Council accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the general obligation bonds Series 2013A, 2014A and 2014C. Summary Statement: The report indicates that no arbitrage rebate or penalty is due to the Internal Revenue Service for any of these issues at this time. Expenditure Required: None Source of Funds: N/A Policy Issue: Arbitrage testing is required in order to maintain the tax-exempt status of the City's bond issues. Alternative: None Background Information: We received positive information in that the City does not owe any arbitrage rebate or penalty to the Internal Revenue Service for these issues. The tax-exempt status of the issues is maintained, therefore protecting the City from potential liability from any bondholders. Internal Revenue Service regulations require that the City make periodic determinations that no arbitrage rebate or penalty is owed to the Internal Revenue Service when tax- exempt bonds are issued. This testing is required at each 5 -year interval that bond proceeds are unspent and also once the proceeds are completely spent. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 128 of 137 BE NS -TATE CONS TING GRO ;P SPEC ALIz NG IN TAX-EXEMPT BONN) SERVICES August 28, 2019 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Dear Michelle: Enclosed are the arbitrage rebate reports for the following issues: $5,835,000 General Obligation Bonds, Series 2013A The report is through May 31, 2019, and shows that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Exemption Certificate and no additional gross proceeds arise. $18,580,000 General Obligation and General Obligation Refunding Bonds, Series 2014A&C The report is through May 31, 2019, and shows that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Exemption Certificate and no additional gross proceeds arise. Please feel free to call me with any questions or comments. Sincerely, a, g. Chris D. Berens Enclosure g 110 ', g ,1;29 of 137 10050 IticiaNia t"�[�:ca,r f Surni.C.>>t,vin, Nki.F4Gt�v$KA G8114 •(a02) ii"7t-(1IFSW � FAX (402) 391-9037? • N�‘ cv.I3G,rs�. CITY OF WATERLOO Council Communication Certified list for the position of Intake/Project Specialist for the City of Waterloo, Iowa Community Development Department, as certified by the Civil Service Commission on September 6, 2019. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: D epartment [Man RPc;ouirce ATTACHMENTS: Description SUBJECT: Reviewer Action Date Dunn, Lance Approved 9/9/2019. 4:10 PM H pgcphy, Nancy Approved roved 9/9/20i.9 .. 4:12 PM Type Certified list for the position of Intake/Project Specialist for the City of Waterloo, Iowa Community Development Depaitinent, as certified by the Civil Service Commission on September 6, 2019. Submitted by: Submitted By: Page 130 of 137 C TY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, iA 50703 • (319) 291-4303 Fax (319) 291-4569 September 6, 2019 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Intake/Project Specialist for the City of Waterloo, Iowa Community Development Department. Appointment(s) shall be made from this list for the next year (September 6, 2019 — September 5, 2020). Respectfully submitted, ©9/01M CERTIFIED LIST Denise Walgren Amy Wright Jenna Northey Amanda CIapper Mindy Smith Barry kins Date Lovie Caldwell q4//, Ethel Washington Date CS LIST INTAKE -PROJECT SPECIALIST 19 CITY WEBSITE: www.cityofwateriooiowa.com Date WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 131 of 137 CITY OF WATERLOO Council Communication Certified list for the position of Plant Maintenance Mechanic for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on September 6, 2019. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: D epartment [Man RPc;Quince Reviewer Action Date Dunn, Lance Approved 9/9/2019. 4:11 i M Higby, Nancy Approved 9/9/2019 .. 4:12 PM ATTACHMENTS: Description Type Certified list for the position of Plant Maintenance Mechanic for the City of SUBJECT: Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on September 6, 2019. Submitted by: Submitted By: Page 132 of 137 CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 September 6, 2019 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Plant Maintenance Mechanic for the City of Waterloo, Iowa Waste Management Services Department. Appointment(s) shall be made from this list for the next year (September 6, 2019 — September 5, 2020). Respectfully submitted, Barry -IIS' Skins CERTIFIED LIST Jeremy Even Tyler Janssen James Welter 0?/06//? Date Lovie Caldwell Date .l 7 ?44y Ethel Washington Date CS LIST PLANT MAINTENANCE MECHANIC 19 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 133 of 137 CITY OF WATERLOO Council Communication Communication from the Public Works Sanitation Department on the notice of conclusion of employment for Rodney Duggan, Solid Waste Technician, effective August 22, 2019 with recommendation of approval of payout of $130.85 for unused benefits. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date man ptesc tree l�nu:�::, Lance Approved 9/9/2019... 6:10 LSM Clerk Office 1pigby, Nancy Approved. 9/10/2019... 10:31 AM ATTACHMENTS: Description SUBJECT: Type Communication from the Public Works Sanitation Department on the notice of conclusion of employment for Rodney Duggan, Solid Waste Technician, effective August 22, 2019 with recommendation of approval of payout of $130.85 for unused benefits. Submitted by: Submitted By: Page 134 of 137 146 /JI 0111 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department PUBLIC WORKS SANITATION DEPARTMENT Today's Date: 9/6/2019 Effective Date: 8/22/2019 Employment Date: 7/29/2019 Job Title/Classification SOLID WASTE TECHNICIAN This is to report that the employment of ROONEY DUGGAN with the City of Waterloo has been severed by reason of: El Retired Disability Related El No Ll Yes El Resigned Li Termination El Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits 1 Total Hours 1 (x) Hourly Rate Total Payout Vacation -Accrued 3 $ 26.17 $ 78.51 Vacation -Current .. Usable Sick Leave 8 26,17 (x) 25% 52,34 Frozen Sick Leave (x) 60% $ - Personal Hours _ Comp Time Pay Unscheduled Leave - Other Pay - Total Payment 130.85 Approved by Human Resou "bs Date 7- - Date oil6m Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: Ei Accruals DStatus a-9 Updated 6/28/11 Page 135 of 137 CITY OF WATERLOO Council Communication Communication from the Public Works Sanitation Department on the notice of conclusion of employment for Thomas Neuman, Solid Waste Technician, effective August 21, 2019 with recommendation of approval of payout of $3,255.51 for unused benefits. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date man ptesotree i�nu:�::, Lance Approved 9/9/2019... 6:10 LSM Clerk Office ipigby, NR.o.n.cy Approved. 9/10/2019... 10:32A.iM ATTACHMENTS: Description SUBJECT: Type Communication from the Public Works Sanitation Department on the notice of conclusion of employment for Thomas Neuman, Solid Waste Technician, effective August 21, 2019 with recommendation of approval of payout of $3,255.51 for unused benefits. Submitted by: Submitted By: Page 136 of 137 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department PUBLIC WORKS SANITATION DEPARTMENT Today's Date: 9/6/2019 Effective Date: 8/ /2019 Employment Date: 7/3/2000 Job Title/Classification SOLID WASTE TECHNICIAN This is to report that the employment of THOMAS NEUMAN with the City of Waterloo has been severed by reason of: El Retired Disability Related El No LI Yes 11 Resigned Li Termination 111 Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 102 27.17 2,771.34 Vacation -Current - Usable Sick Leave 16 27.17 (x) 25% 108.68 Frozen Sick Leave (x) 60% - Personal Hours 13.82 27.17 375,49 Comp Time Pay - Unscheduled Leave - Other Pay - TotalPaymentll $ 3,255.51 Approved by Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy In Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: El Accruals EIStatus Date Date Updated 6/28/11 Page 137 of 137