HomeMy WebLinkAboutCouncil Packet - 9/23/2019THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, September 23, 2019
5:30 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers
and cultivating an adequate workforce.
2. Implement a Conununity Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and
outside of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation (if appropriate) and speak clearly into the microphone.
2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Clerk's office you may speak one (1) time
per item for a maximum of three (3) minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at
the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral
presentations" section of the agenda is your opportunity to address items not on the
agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Clerk's office a speaker may speak to one
(1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken
by the Council at that time, but may be placed on a future agenda or referred to the
appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council (may also register by
phone). Registered speakers will be given first priority.
Page 1 of 179
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Mayor Quentin Hart
Agenda, as proposed or amended.
Minutes of September 16, 2019, Regular Session, as proposed.
Proclamation declaring second week in October as Earth Science Week.
Proclamation declaring October 11, 2019 as Day of Inclusion.
Recognition of Mike Moore for 30 years of service.
Recognition of Tom Siglin for 30 years of service.
ORAL PRESENTATIONS
Iowa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is
on file in the office of the City Clerk.
2. Resolution approving request of Main Street Waterloo and the Waterloo
Community School District to hold the 19th Annual Mayor's Fun Run event on
September 24, 2019 from 9:30 a.m. to 12:00 noon to be held at the Expo Grounds
and Downtown Streets.
Submitted By: Corbin Payne, Police Lieutenant
3. Resolution approving request of East High School to hold their annual
Homecoming Parade on Friday, October 4, 2019 from 2:00 p.m. to 3:00 p.m.,
beginning and ending at East High, traveling on E. 5th, Sycamore and E. 4th
Streets, including a street closure of High Street from 10:00 a.m. to the starting
time of the parade.
Submitted By: Corbin Payne Police Lieutenant
Page 2 of 179
4. Resolution approving preliminary plans, specifications, form of contract,
etc., setting a date of bid opening as October 10, 2019 and date of public hearing
as October 14, 2019, for the FY 2020 Levee Tree Removal, Contract No. 990,
and instructing the City Clerk to publish said notice.
Submitted By: Wayne Castle, PLS, PE, Associate Engineer
5. Resolution setting date of public hearing as October 7, 2019 to approve the
request by the City of Waterloo to vacate sidewalks on both sides of the 100 block
of Halstead Street and the south side of the 100 block of Merriman Street,
and instructing the City Clerk to publish notice.
Submitted By: Noel Anderson, Community Planning and Development Director
6. Resolution approving preliminary specifications, bid documents, contract, etc., in
conjunction with the rental of four (4) motor graders to support snow removal
operations, setting a date of bid opening as October 10, 2019 and date of public
hearing as October 14, 2019, and instructing City Clerk to publish said notice.
Submitted By: Randy Bennett, Public Works Manager
7. Resolution fixing date for a meeting as October 7, 2019 on the proposal to
reallocate certain unspent proceeds of the Taxable General Obligation Bonds,
Series 2017B and Taxable General Obligation Bonds, Series 2018B, and instruct
City Clerk to publish notice.
Submitted By: Michelle Weidner, Chief Financial Officer
8. Cancellation of assessments for properties listed on Exhibit A, and authorize City
Clerk to notify Black Hawk County Treasurer of said cancellation.
Submitted By: Kelley Felchle, City Clerk
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Officer Ehlers
Class/Meeting: Dogs for Law Enforcement Tracking Class
Destination: New Hartford, IA
Dates: October 10-12, 2019
Amount not to exceed: $495
b. Lt. McClelland and Lt. Richter
Class/Meeting: Management and Leadership Skills for Challenging Times
Destination: Des Moines, IA
Dates: September 30 - October 2, 2019
Amount not to exceed: $1,260
c. Chris Youngblut, Director of Technology
Class/Meeting: Iowa Technology Summit
Destination: Des Moines, IA
Dates: September 30 - October 1, 2019
Amount not to exceed: $475
d. Michelle Davis - Fitness Specialist
Class/Meeting: Midwest Mania - SCW Fitness Education
Destination: Rosemont, IL
Page 3 of 179
Dates: October 4-6, 2019
Amount not to exceed: $650
e. All SportsPlex Staff
Class/Meeting: Customer Service Training
Destination: Waterloo, IA
Dates: October 6, 2019
Amount not to exceed: $600
f. Chris Ferguson, Fire Marshal and Brock Weliver, Lt. Fire Prevention
Officer*AMENDED*
Class/Meeting: Iowa Chapter of the International Association of Arson
Investigators Annual Conference
Destination: Cedar Rapids, IA
Dates: September 11-12, 2019
Amount not to exceed: $530
g. Bill Beck, Fire Lieutenant
Class/Meeting: Firehouse Expo and Leadership Conference
Destination: Nashville, TN
Dates: October 9-11, 2019
Amount not to exceed: $999
h. Martin M. Petersen, City Attorney
Class/Meeting: Live Webinar
Destination: In Office
Dates: October 4, 2019
Amount not to exceed: $180
2. LIQUOR LICENSES
a. Anton's Garden, 129 E. 4th Street *Extended Outdoor Service* Sept.
26-29, 2019
Class: Special C Liquor w/Outdoor Service
New Application Includes Sunday
Expiration Date: 9/29/2019
b. Hy -Vee C -Store #4, 3700 University Avenue
Class: B Wine / C Beer
Renewal Application Includes Sunday
Expiration Date: 10/31/2020
c. Newton's Paradise Cafe', 128 E. 4th Street *Extended Outdoor
Service* Sept. 26-29, 2019
Class: C Liquor w/Outdoor Service
New Application Includes Sunday
Expiration Date: 9/29/2019
3. APPOINTMENTS
Page 4 of 179
a. Felicia Carter
Board/Commission: Community Development Board
Expiration Date: September 23, 2022
New Appointment
4. Bonds.
PUBLIC HEARINGS
2. FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981.
Motion to receive and file proof of publication notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution adopting Proposed Resolution of Necessity, as proposed or amended.
Resolution approving proposed construction of sidewalk improvements.
Resolution to fix value of lots.
Resolution to adopt proposed plat and schedule of assessments and estimate of costs.
Submitted By: Wayne Castle, PLS, PE, Associate Engineer
3. FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of plans, specifications, form of contract, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to read bids and refer bids to City
Engineer for review.
Submitted By: Wayne Castle, PLS, PE, Associate Engineer
RESOLUTIONS
4. Resolution approving the FY 2019 Consolidated Annual Performance and Evaluation
Report (CAPER) for CDBG and HOME program activities for the period of July 1,
2018 through June 30, 2019 to the U.S. Department of Housing and Urban
Development.
Submitted By: Rudy D. Jones, Community Development Director
5. Resolution approving the Annual Financial Report for City Streets for the fiscal year
ended June 30, 2019, and authorizing transmittal to the Iowa Department of
Transportation.
Submitted By: Michelle Weidner, Chief Financial Officer
6. Resolution authorizing an exception to the City of Waterloo purchasing procedures
policy to approve the purchase of a demonstration unit garbage truck, in the amount of
$240,468.
Submitted By: Randy Bennett, Public Works Manager
7. Resolution approving Acceptance of Improvements of the Ridgeway Development,
1850 W. Ridgeway Avenue, and Village West Subdivision, performed by BCS
Properties, LLC, of Cedar Falls, Iowa, and receive and file two-year maintenance
Page 5 of 179
bond.
Submitted By: Dennis J. Gentz, PE, Assistant City Engineer
8. Resolution approving a Professional Services Agreement with Stanley Consultants,
Inc., of Des Moines, Iowa, in an amount not to exceed $505,000, in conjunction with
the Park Avenue and 11th Street over Cedar River Bridge Replacements Feasibility
Study, and authorizing the Mayor to execute said document.
Submitted By: Wayne Castle, PLS, PE, Associate Engineer
9. Resolution approving a Professional Services Agreement with AECOM Technical
Services, Inc., of Waterloo, Iowa, in an amount not to exceed $109,500, for design
services to delineate wetlands along Martin Luther King Jr. Drive, and authorizing the
Mayor to execute said document.
Submitted By: Jamie Knutson, PE, City Engineer
10. Resolution approving a Development Agreement with Mersiha and Asim Mustedanagic,
for the construction of a single family home with a minimum value of $200,000, and
approving a development grant of $5,000, and authorizing the Mayor and City Clerk to
execute said documents.
Submitted By: Noel Anderson, Community Planning & Development Director
11. Resolution approving and accepting acquisition contracts and approving deeds to sell
real property to the City of Waterloo, for the partial acquisition of property and
temporary easement from Richard C. and Helen J. Anderson, in the amount of
$189,435, with recording fees not to exceed $100, located east of 300 Ralston Road,
and authorizing the Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning and Development Director
ORDINANCES
12. An Ordinance Amending the City of Waterloo Traffic Code by repealing
Subsection (74) - University Avenue, of Section 541, Increasing Speed Limits in
Certain Areas, in its entirety, and inserting in lieu thereof a new Subsection (74)
University Avenue, to Section 541, Increasing Speed Limits in Certain Areas.
Motion to receive, file, consider and pass for the first time an an ordinance amending
the City of Waterloo Traffic Code by repealing Subsection (74) - University Avenue, of
Section 541, Increasing Speed Limits in Certain Areas, in its entirety, and inserting in
lieu thereof a new Subsection (74) University Avenue, to Section 541, Increasing
Speed Limits in Certain Areas.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said ordinance.
Submitted By: Sandie Greco, Traffic Operations Director
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
Page 6 of 179
MEETINGS
4:45 p.m. Housing Authority Board, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
5:20 p.m. Special Session, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Board of Adjustment Meeting minutes of July 30, 2019.
2. Planning & Zoning Special Meeting minutes of July 23, 2019.
3. Community Development Board Meeting minutes August 2019.
4. Communication from the Waterloo Fire Rescue Department on the notice of conclusion
of employment for Kyle Flickinger, 1st Year Paramedic, effective September 9, 2019
with recommendation of approval of payout of $3,378.94 for unused benefits.
Page 7 of 179
CITY OF WATERLOO
Council Communication
Minutes of September 16, 2019, Regular Session, as proposed.
City Council Meeting: 9/23/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk. Office i pia:piry, Nancy Approved 9/p 1/20p a9... 9 34 AM
ATTACHMENTS:
Description Type
Minutes a of. pie 2tarunber 16„ 2019 Ba,ackuppr Ma' 1.
Submitted by: Submitted By:
Page 8 of 179
September 16, 2019
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, September 16, 2019. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Feuss, Klein, Amos, Schmitt, and Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Margaret Klein, Ward 1 Council Member
156795 - Juon/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, September 16, 2019, at 5:30
p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
156796 - Juon/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, September 9, 2019, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Proclamation declaring September 17 through 23, 2019, as Constitution Week.
ORAL PRESENTATIONS
David Dryer, 3145 W. 4th Street, commented that at the work session there was a long discussion
about removing a council member and censuring council members and explained that it is the
responsibility of the voters to remove council members from office. He commented on an article he
read in the Courier about changing the zoning of the former Chamberlain Manufacturing site from
industrial to residential and explained that he does not agree with doing this. He questioned the logic
behind combining TIFF Districts for the new amusement park.
Jim Chapman, 224 Bertch, commented that he spoke last week suggesting the city build a transfer
station and staff it with an employee and the response he received was that the city would have to
spend money to make it happen. He explained that it would be worthwhile to build a transfer station
as it would be a better solution for recycling and that the city is currently spending money anyway.
Mayor Hart announced that it was the City Clerk's birthday and asked that everyone sing her happy
birthday.
156797 - Juon/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
156798 - Juon/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated September 16,
2019, in the amount of $3,363,715.71 a copy of which is on file in the City Clerk's office,
together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2019-695.
2. Resolution approving cancellation of assessments for properties listed on Exhibit A, and
authorize City Clerk to notify Black Hawk County Treasurer of said cancellation.
Resolution adopted and upon approval by Mayor assigned No. 2019-696.
3. Resolution approving request from Four East Dining, DBA Anton's Garden and Newton's
Cafe, to hold the 1st Annual Oktoberfest Downtown Waterloo event from September 27-28,
Page 9 of 179
September 16, 2019 Page 2
1.
2019, in and around the 100 block of E. 4th Street and the 500 Block of Sycamore Street,
including a noise variance on September 27, 2019 from 4:00 p.m to 12:00 a.m. and
September 28, 2019 from 8:00 a.m. to 12:00 a.m.
Resolution adopted and upon approval by Mayor assigned No. 2019-697.
4. Resolution approving Variance to Noise Ordinance request from K. Cunningham
Construction Co., Inc. from September 18 - November 1, 2019, from 11:00 p.m. to 7:00 a.m.
in conjunction with saw cutting of PCC Paving on Dysart Road and W. 2nd Street.
Resolution adopted and upon approval by Mayor assigned No. 2019-698.
5. Resolution approving the request of Alexander Matheson for tax exemptions on the
construction of a new single family home valued at $389,574, for property located at 1420
Audubon Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-699.
6. Resolution approving the request of Anh Nguyen for tax exemptions on the construction of a
new single family home valued at $181,000, for property located at 1 130 Hummingbird
Circle, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-700.
7. Resolution approving the request of Joseph and Erinn Crane for tax exemptions on the
construction of a new duplex valued at $219,000 for property located at 732 Grindstone
Circle, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-701.
8. Resolution approving the request of Roger A. Meirick for tax exemptions on the construction
of a new single family home valued at $299,859, for property located at 1314 Partridge Lane,
and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-702.
9. Resolution approving the request of Matthew Mastele for tax exemptions on the construction
of a new single family home valued at $204,000, for property located at 1464 Audubon
Drive, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-703.
10. Resolution approving the request of Tu Kha Maung for tax exemptions on the construction of
a new single family home valued at $163,900, for property located at 1111 Vermont Street,
and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-704.
11. Resolution approving the request of ARK II Real Estate Solutions, LLC, for tax exemptions
on the construction of home improvements valued at $75,000 for a property located at 437
Hope Avenue, and located within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2019-705.
b. Motion to approve the following:
a.
Trave Requests
Name & Title
of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
John Domoff,
Planner I
2019 American
Planning Association
Iowa City, IA
October 9-11,
2019
$755
Page 10 of 179
September 16, 2019
2.
b.
c.
d.
a.
b.
c.
d.
e.
Page 3
Approved Beer, Liquor, and Wine Applications
Iowa Conference
Class
New or
Renewal
Expiration
Date
Anita Rousselow
and Jenna Northey
Community
Development Block
Grant Training for
Practitioners
Dubuque, IA
November 5-7,
2019
$1,915
Bob Stanley,
Combination
Inspector
International Code
Council Residential
Electrical Inspector
Exam
Online Exam
September 11,
2019
$209
Steve Carey
Confined Space
Rescue
Aurora/Brookings,
SD
September 17-
20, 2019
$726
Approved Beer, Liquor, and Wine Applications
Name & Address of Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Ali's Liquor, 1117 E. 4th
Street
B Wine / C Beer / E
Liquor
Renewal
9/3/2020
x
Knights of Pythias, 244 Ash
Street
C Liquor
w/Outdoor Service
Renewal
9/16/2020
x
Kwik Star #229, 1717 E. San
Marnan Drive
B Wine / C Beer
Renewal
9/24/2020
x
Kwik Star #1004, 111 E.
Donald Street
B Wine / C Beer
Renewal
10/21/2020
x
Newton's Paradise Cafe', 128
E. 4th Street
B Native Wine / C
Liquor w/Outdoor
Service
Renewal
9/17/2020
x
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration Date
New or
Re -Appointment
Warren Frank McCaw
Memorial Hall
Commission
December 31, 2021
New
4. Motion approving recommendation of appointment of Jenna Northey from the civil service list to the
position of Intake Specialist effective no later than September 30, 2019.
5. Theatre License Permit Application
• —Crossroads 12 Theatre, 2150 Crossroads Boulevard
..
•
Mini -Cinema 16, 315 E. 4th Street
• Fantasy Island Amusement, 1850 W. Airline Hwy
6. Cigarette/Tobacco Permit New Application for Speedy Mart, 926 Linn Street.
7. Cigarette/Tobacco Permit New Application for VVS, 501 N. Elk Run Road.
8. Bonds.
Roll call vote -Ayes: Seven. Motion carried.
156799 - Klein/Amos
to approve the following Theatre License Permit Applications:
• Crossroads 12 Theatre, 2450 Crossroads Boulevard
• Romantix Adult Emporium, 1507 La Porte Road
• Mini Cinema 16, 315 E. 4th Street
• Fantasy Island Amusement, 1850 W. Airline Hwy
Page 11 of 179
September 16, 2019 Page 4
Mrs. Klein commented that she is in favor of Crossroads 12 Theatre but not the others.
Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried.
RESOLUTIONS
156800 - Schmitt/Amos
that "Resolution authorizing an exception to the City of Waterloo purchasing procedures, to approve
the purchase of two (2) 2020 Type 1 Superliner 171" Body Ford 550 Ambulances from Life Line
Emergency Vehicles of Sumner, Iowa, in the amount of $435,546", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
David Dryer, 3145 W. 4`" Street, questioned why an exception is needed to the purchasing policy.
Pat Treloar, Fire Chief, explained the department recommendation.
Resolution adopted and upon approval by Mayor assigned No. 2019-706.
156801 - Schmitt/Amos
that "Resolution approving a Grant Agreement with the Iowa DOT's Aviation Bureau for FY 2020,
Project No. 9 -1 -200 -ALO -135-200 and Contract No. 21605, for Air Service Marketing of Waterloo
Regional Airport, and authorizing the Mayor and Airport Director to execute said document", be
adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-707.
156802 - Schmitt/Amos
that "Resolution approving and accepting a donated Permanent Easement Agreement and Temporary
Easement with Blakewoods Place Condominium, to allow for the construction of a storm sewer
located along the east side of Linbud Lane from Sager Avenue to Alabar Avenue, and authorizing
the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-708.
156803 - Morrissey/Feuss
that "Resolution approving Amendment No. 1 to a Consulting Services Agreement, with
ClapSaddle-Garber Associates, Inc., originally executed on November 7, 2016, for a net increase of
$125,723, to complete planning and design services for the Waterloo Air and Rail Park, and
authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-709.
156804 - Morrissey/Feuss
that "Resolution approving a request by Skogman Homes appealing the decision of the City
Engineer per the provisions of the Waterloo City Code Section 7-1-4(G), dis-allowance of a second
curb cut on property with a corner frontage lot, located at 1709 Waxwing Way, together with
recommendation of approval of the Planning, Programming and Zoning Commission", be adopted.
Roll call vote -Ayes: Seven. Motion carried.
Jamie Knutson, City Engineer, provided an overview of the item. He explained why the exemption
is necessary, that he does not have the authority to grant the exemption, and that he supports the
exemption.
Mr. Morrissey questioned if this approval sets a precedent.
Jamie Knutson stated that it does not set a precedent.
Page 12 of 179
September 16, 2019 Page 5
Mr. Morrissey questioned if this type of exemption has been approved in other locations in Waterloo
and approved by council.
Jamie Knutson confirmed.
Resolution adopted and upon approval by Mayor assigned No. 2019-710.
156805 - Morrissey/Feuss
that "Resolution approving the Grade Crossing Surface Repair Fund Force Account Agreement with
the Iowa Department of Transportation, Chicago Central Railroad Company and Pacific Railroad
Company, for the Osage Avenue Railroad Crossing Surface Repair Project, with the City's share
being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the
Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned if this repair is specifically for Osage Avenue and
Dubuque Road and if part of the funding for the repair will help to make the lights at the intersection
work correctly.
Jamie Knutson, City Engineer, explained the crossing repair portion of the project.
Sandie Greco, Superintendent, explained the status of the new signals at the location.
Mr. Morrissey questioned how it is determined where the repairs would take place.
Jamie Knutson explained that the city submits requests to the state to fund the repair and the state
allocates funds for repairs.
Mr. Morrissey questioned if a crossing at Conger and Columbia are on the list for repair as they are
in poor condition.
Jamie Knutson confirmed.
Resolution adopted and upon approval by Mayor assigned No. 2019-711.
156806 - Morrissey/Feuss
that "Resolution approving a Grade Crossing Surface Repair Fund Force Account Agreement with
the Iowa Department of Transportation, Chicago Central Railroad Company and Pacific Railroad
Company, for the Wagner Road Railroad Crossing Surface Repair Project, with the City's share
being twenty percent (20%) of the total project cost, which is to be determined, and authorizing the
Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-712.
156807 - Klein/Amos
that "Resolution approving construction plans for paving and sanitary sewer serving Village West
3rd Addition, as submitted by Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, a Sewage
Treatment Agreement, DNR Form 29 (Nov 00), with the Department of Natural Resources, final
acceptance of construction plans, subject to the review and acceptance by the Department of Natural
Resources, and authorizing the Mayor to execute said documents", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2019-713.
156808 - Klein/Amos
that "Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in
the amount of $219,947, and approving the contract, bonds, and certificate of insurance, in
conjunction with the FY 2020 Cardinal Drive, Donald Street, Linbud Lane, Martin Road, Drainage
Page 13 of 179
September 16, 2019 Page 6
Improvements Project, Contract No. 988, and authorizing the Mayor and City Clerk to execute said
documents", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Jim Lawless, 2002 Ashland, questioned what would be done about drainage at Donald Street.
Jamie Knutson provided an overview of the work planned to help mitigate water issues in the area.
He explained that the best long-term solution is to install curb in gutter in the area.
Mr. Morrissey questioned if wastewater fees would pay for the storm water infrastructure needed in
the area.
Jamie Knutson explained that storm water fees would be able to pay for some of the storm water
repairs and Local Option Sales Tax would be used to pay for the road repairs.
Mr. Morrissey questioned why storm water fee money is being spent on a short-term fix.
Jamie Knutson explained that Donald Street is at least 10 years out from reconstruction or longer.
This is a solution for an immediate situation that needs to be fixed.
Mayor Hart questioned if this solution will remove the immediate problem.
Jamie Knutson confirmed that this will fix will help alleviate standing water in the intersection that
freezes in cold weather. Currently Public Works employees have to carry out extra sanding and
salting to keep the intersection safe.
Mr. Morrissey requested that pooling water issue on Clark Street in front of Huff Construction be
addressed in the near future.
Resolution adopted and upon approval by Mayor assigned No. 2019-714.
156809 - Klein/Amos
that "Resolution approving Supplemental Agreement No. 2 to the Professional Services Agreement
with AECOM Technical Services Inc., of Waterloo, Iowa, originally signed on October 5, 2015, to
provide on-site assistance for the Waste Management Services Department, for up to six months, in
an amount not to exceed $ 75,000, and authorizing the Mayor to execute said document", be
adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Schmitt requested an overview of the item.
Randy Bennett, Public Works Division Manager, explained the request.
Mr. Schmitt questioned if there are further discussions about waste management regionalization.
Randy Bennett commented that another regionalization meeting is happening on September 18.
Mayor Hart added that Waterloo is very open to regionalizing waste treatment operations but that
other communities have made comments in the Courier to the contrary.
Resolution adopted and upon approval by Mayor assigned No. 2019-715.
ORDINANCES
156810 - Amos/Morrissey
that "an Ordinance amending the City of Waterloo Traffic Code by deleting Subsection (47)
University Avenue access (N), of Section 545, Yield Street, in its entirety, and inserting in lieu
thereof a new Subsection (47) University Avenue Access (N), of Section 545", be received, placed
on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried.
Sandie Greco, Traffic Superintendent, provided an overview of the ordinance
156811 - Amos/Morrissey
Page 14 of 179
September 16, 2019 Page 7
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
156812 - Amos/Morrissey
that "an Ordinance amending the City of Waterloo Traffic Code by deleting Subsection (47)
University Avenue access (N), of Section 545, Yield Street, in its entirety, and inserting in lieu
thereof a new Subsection (47) University Avenue Access (N), of Section 545", be considered and
passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5513.
OTHER COUNCIL BUSINESS
156813 - Amos/Feuss
that Change Order No. 2 for a net increase of $64,602.40, in conjunction with the FY 2019 Asphalt
Overlay Program, Contract No. 964, be received, placed on file and approved. Voice vote -Ayes:
Seven. Motion carried.
Jamie Knutson, City Engineer, provided an overview of the change order.
156814 - Amos/Feuss
that the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the
General Obligation Bonds Series 2013A, Series 2014A and Series 2014C bonds, be received, placed
on file and approved. Voice vote -Ayes: Seven. Motion carried.
ADJOURNMENT
156815 - Morrissey/Feuss
that the Council adjourn at 6:14 p.m. Voice vote -Ayes: Seven. Motion carried.
Kelley Felchle
City Clerk
Page 15 of 179
Wu
1 " •
Wit
OF WA 00, IOWA
PRO TION
The Earth Sciences are fundamental to society; and
The Earth Sciences provide the research to investigate the
processes at work which shape the Earth's atmosphere,
hydrosphere and lithosphere; and
The Earth Sciences help us in understanding the impact of
change throughout Geological History on the landscapes,
seascapes, and atmosphere of the earth; and
The Earth Sciences provide information to help us better
understand how the tectonic, eustatic, and now anthropoid
forces actively change the surface of earth; and
The Earth Sciences give us insight into the animal and plant
records of the geological past; and
The Earth Sciences open windows into the historical and
geological past which give us insights to better understand
today and plan for tomorrow.
NOW, T , ORE, I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do
hereby proclaim the second week in October as
INW
of the City of Wa
ATTEST:
, I have hereunto set my hand and caused the official seal
oo to be affixed this 23rd day of September 2019.
I ey Fel
City Clerk
I 1, ct:ii
f
Quentin Hart
Mayor
Page pf 173
CITY OF WA
PRO
g '
00, IOWA
TION
we value inclusiveness and a sense of community; and
we believe every citizen should have the opportunity to participate in the
economy; and
inclusion is good business; and a diverse work force driveseconomic growth
and is integral to a strong economy; and
companies that bring together diverse cultures and people in the workplace
capture greater shares of the consumer market; and
a more qualified workforce is gained when we can recruit from a diverse
pool of candidates; and
a diverse and inclusive workforce helps businesses avoid employee turnover
and the costs associated with such turnover; and
85 percent of companies with at least $500 million in annual revenue agree
that diversity fosters a more creative and innovative workforce and is crucial
to fostering innovation in the workplace; and
inclusion increases customer satisfaction; and
diversity and inclusion is critical to moving our economy forward; and
diversity and inclusion in the "boardroom" help to leverage a company's
full potential.
NOW, TH ORE BE IT
proclaim October 11, 2019 as
that L Mayor Quentin Hart, do hereby
DAY OF INCLUSION
in Waterloo to raise awareness of the importance of inclusion to our economy and our co
IN 1 , 1 have hereunto set my hand and caused the official seal of the City
of Waterloo, Iowa, to be affixed this 23rd day of September 2019,
*
ATTEST:
ley Feichl
City Clerk
11111111 111111111111
Quentin Hart
Mayor
Page 17 ef 173
CITY OF WATERLOO
Council Communication
Resolution approving request of Main Street Waterloo and the Waterloo Community School District to hold
the 19th Annual Mayor's Fun Run event on September 24, 2019 from 9:30 a.m. to 12:00 noon to be held at the
Expo Grounds and Downtown Streets.
City Council Meeting: 9/23/2019
Prepared: 9/16/2019
REVIEWERS:
Department Reviewer Action Date
i"opicc iL pau .need . i p p hy Naancy Approved 9/1 6/2,019 i p AO AM
ATTACHMENTS:
Description Type
D Va oancc Apap:ppBackup MaatL '1
SUBJECT:
Resolution approving request of Main Street Waterloo and the Waterloo
Community School District to hold the 19th Annual Mayor's Fun Run event
on September 24, 2019 from 9:30 a.m. to 12:00 noon to be held at the Expo
Grounds and Downtown Streets.
Submitted by: Submitted By: Corbin Payne, Police Lieutenant
Page 18 of 179
CITY OF WATERLOO IOWA
APPLICATION
FOR
VARIANCE TO NOISE ORDINANCE
Applicant's Name: Main Street Waterloo
Applicant's Address: 212 E. 4th St
Applicant's Phone#: 319-291-2038
Anticipated Date of Variance: May 7, 2019 Acy 2 ''A)
Name of Event: Mayor's Fun Run
Group Organizing the Event: Main Street Waterloo & Waterloo Schools
Times of day of variance: 9:30 AM - Noon
Geographical location of variance, physical address: Riverloop Expo Grounds
Distance of activity from residential properties: 1 block
Please explain the event requiring the variance and be specific. Include geographical location or drawings,
and what actually will exceed the noise ordinance, such as band playing, PA system, etc.
1. we will be having speakers before the run
2. we will have "live healthy" demonstrations after the run
City Council Action
Approval:
Denial:
Ai11icants Signa
Date
Police Department Recommendation
Approval:
Denial:
Decibel level:
Page 19 of 179
To: City of Waterloo
Attention: Mayor Quentin Hart & City Council
From: Main Street Waterloo & Waterloo Community Schools
Date: April 1, 2019
Re: Mayor's Fitness Makeup Day
Main Street Waterloo,. the Waterloo Community Schools, and the city
of Waterloo will be hosting the 20th Annual Fun Run with the Mayor
/make-up event on Tuesday, May 7, 2019 from 9:30AM until
12:OOPM. The schedule of events will take place in the RiverLoop
Expo Grounds and will include: an official greeting from city
dignitaries, a "pep talk" from a celebrity, and a 1 mile fun run with the
Mayor at 10:OOAM. All public and parochial 4th graders (apx. 900) will
be invited to participate. The route will begin and end at the Expo
Grounds with the students running on Park Ave, to Mulberry St, to E.
Lith St., to Jefferson St. & back to the Expo Grounds.
We will need cooperation from the following city departments:
Center for the Arts
Use of Expo Grounds. Setup will begin Monday afternoon May 6th
and will be completed on May 7th. Tear down will be immediately
following the event.
Engineering Department
For the Run, we will need to close down the following streets at
approximately 10:00AM for the run route.
- 4u' St. and Park Ave. from Mulberry St. to Jefferson St
- The side streets within that area between 5th St. to 3rd St.
See map enclosed.
We will open the run area after the race (Apx. 11:00AM)
Street Department
We request street barricades to be dropped along the route by 5PM
on Monday, May 6th. The barricade placement map is included.
Traffic Department
We will need to bag the parking meters by 6:OOAM on the 7th to help
with barricading and setup.
Page 20 of 179
Electrical Department
We request the use of electrical boxes at the Expo Grounds. We will
need them in operation by 8:OOAM on the 7th Electricity is needed
for the sound system on the stage.
Police Department
Your assistance in bagging the parking meters by 6:OOAM on the 7th
to help with barricading and setup. Traffic control at the .intersections
during the fun run beginning at 10:00AM approximately. Volunteers
will set the barricades on the side of the road & assist the officers in
clearing the traffic from the streets. The officers can pull the
barricades onto the street when the run is ready to begin.
We would also like to have some officers to visit with the students &
sign shirts in the park after the fun run.
The map layout of the event is included. In the event that we have
not furnished the proper information on this request, or if you have
concerns about one or more of our requests, please feel free to
contact: Cindy Wells at 319-883-3336(w) 319-404-7308(c)
We appreciate all of your cooperation and help with this event. The
Mayor, City Officials and Department Heads within the City of
Waterloo have always been wonderful to our organizations and we
appreciate all of your help in.making the 2019 Mayor's Fitness
Makeup Day a success. We look forward to hearing from you.
Page 21 of 179
Post
Office
Cedar River
Page 22 of 179
Mayor's un lt4n / Fitnas3 Day
Page" 23 of 179
Page 24 of 179
CITY OF WATERLOO
Council Communication
Resolution approving request of East High School to hold their annual Homecoming Parade on Friday,
October 4, 2019 from 2:00 p.m. to 3:00 p.m., beginning and ending at East High, traveling on E. 5th,
Sycamore and E. 4th Streets, including a street closure of High Street from 10:00 a.m. to the starting time of
the parade.
City Council Meeting: 9/23/2019
Prepared: 9/18/2018
REVIEWERS:
Department
1"�aiiee l)epa.a.rtniraearat
CIIerk O8'Biee
ATTACHMENTS:
Description
D 2019 East lliggh.
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Reviewer
Payne, Co
Ila P y, Naau
y
Action
Approved
A proved.
Type
Cover Memo
Date
9/18/2019 ... p
9/118/2019
5 ACEI
l AM
Resolution approving request of East High School to hold their annual
Homecoming Parade on Friday, October 4, 2019 from 2:00 p.m. to 3:00
.m. be ' inninand endin_ at East Hi_ travelin_ on E. 5th S camore and
E. 4th Streets, including a street closure of High Street from 10:00 a.m. to
the starting time of the parade.
Submitted By: Corbin Payne Police Lieutenant
Approve Request
East High holds their homecoming parade every year. Parade route will start
at East High going from S. Barclay to MLK, then 5th Street to Sycamore,
Sycamore to E 4th Street, then back to the school. The parade will consist
of minimal floats and cars.
The School Resource Officers provide support for this parade, including
traffic control.
General
None
Page 25 of 179
WATERLOO POLICE DEPARTMENT
MEMORANDUM
DATE: September 18th 2019
FROM: Officer J. Harrington
SUBJECT: East High Homecoming Parade
CHEF......................................................0 PATROL DIVISION CAPTAIN 0 INVESTIGATION CAPTAIN . E
PUBLIC RESOURCE OFFICE 0 WATCH I 0 WATCH I „.,... ,,,,,,, ., ,,,, . .......... .............0
ADMIN. DIVISION CAPTAIN 0 WATCH II 0 WATCH II 0
FINANCE 0 WATCH III 0 DARE/SRO. . 0
RECORDS/COMPUTER 0 STREET UNIT (DCU) 0 DART, . 0
TRAINING 0 CRIME LAB 0
INTERNAL AFFAIRS/PERSONNEL...,0
PROPERTY/EVIDENCE. 0.
ALL 0
ATTENTION: Major J. Leibold
TRI -COUNTY TASK FORCE 0
Dear Sir,
East High School is requesting permission to have a Homecoming Parade on
Friday, October 4th. The Parade will begin around 1400 hours and conclude at
approximately 1430 hours.
The parade will consist of four floats, the East High School Marching Band,
Cheerleaders, Football and Volleyball Teams, with no more then ten
convertible style vehicles. The parade route will not be changed from last
year.
The parade will leave from the intersection of N.Barclay and MI..,K headed towards downtown Waterloo. Once at
MLK and Walnut we will turn right and proceed to East 4th Street. Right on E.41h and proceed to Lime St. Right on
Lime Street and we will end at High and Lime.
Thanking you ii advance for your assistance.
J. arrington
School Resource Officer
East High School
Page 26 of 179
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as
October 10, 2019 and date of public hearing as October 14, 2019, for the FY 2020 Levee Tree Removal,
Contract No. 990, and instructing the City Clerk to publish said notice.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department
Clerk Office
Reviewer
Knutson, .1a
Nancy
Action Date
Approved 9/17/2019 ... 10:08 A
Appprovecd. 9/1.7/2019 ... 111:46 A.M
ATTACHMENTS:
Description Type
D Cont 990_N P Cover Memo
D Cont 990 N'1'13 Cover Memo
SUBJECT:
Resolution approving preliminary plans, specifications, form of contract,
etc., setting a date of bid opening as October 10, 2019 and date of public
hearing as October 14, 2019, for the FY 2020 Levee Tree Removal, Contract
No. 990, and instructing the City Clerk to publish said notice.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
Summary Statement: Plans prepared by the City Engineer's Office
Source of Funds: GO Bonds
Page 27 of 179
NOTICE OF PUBLIC HEARING
On Proposed Plans, Specifications, Form of Contract,
And Estimate of Cost
For the
FY 2020 LEVEE TREE REMOVAL
In the City of Waterloo, Iowa
CONTRACT NO. 990
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her
office in the City Hall of the said City on the 10th day of October, 2019 until 1:00 p.m. for
the construction of the FY 2020 LEVEE TREEREMOVAL, CONTRACT NO. 990 as
described in detail in the plans and specifications now on file in the Office of the City
Clerk.
OPENING OF BIDS
All proposals received will be opened in the First Floor Conference Room at City Hall, in
the City of Waterloo, Iowa, on the 10th day of October, 2019 at 1:00 p.m., and the
proposals will be acted upon at such later time and place as may then be fixed by the
City Council.
PUBLIC HEARING
Notice is hereby given that the Council of said City will conduct a public hearing on the
proposed plans, specifications, form of contract, and estimate of cost for the
construction of the above-described improvement project at 5:30 p.m. on the 14th day of
October, 2019, said hearing to be held in the Harold E. Getty Council Chambers in City
Hall in said City. The proposed plans, specifications, form of contract, and estimate of
cost for said improvements heretofore prepared by City of Waterloo are now on file in
the office of the City Clerk for public examination, and any person interested therein
may file written objection thereto with the City Clerk before the date set for said hearing,
or appear and make objection thereto with the City Clerk before the date set for said
hearing, or appear and make objection thereto at the meeting above set forth. The
NOTICE TO BIDDERS can be viewed at the following locations:
1) City of Waterloo web site at http://ci.waterloo.ia.us/
2) Plan rooms:
Master Builders of Iowa
221 Park Street, PO Box 695
Des Moines, IA 50303
NOTICE OF HEARING
McGraw Hill Construction Dodge
3315 Central Ave.
Hot Springs, AR 71913
CONTRACT NO. 990 Page 1 gee 28 of 179
Reed Construction Data
30 Technology Parkway South, Ste. 500
Norcross, GA 30092
3) Plan Room Web sites:
Master Builders of Iowa web site at www.mbionline.com
Dodge Lead web site: http://dodgeprojects.construction.com/
Reed Const. Data Lead web site: http://www.cmdgroup.com/project-leads/
SCOPE OF WORK
This project involves clearing trees and brush from the levees.
Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon
order to the City Council of said Waterloo, Iowa, on the day of
CITY OF WATERLOO, IOWA
BY:
NOTICE OF HEARING
Kelley Felchle
City Clerk
CONTRACT NO. 990 Page 2 Rye 29 of 179
NOTICE TO BIDDERS
For the Taking of Construction Bids for the
FY 2020 LEVEE TREE REMOVAL
In the City of Waterloo, Iowa
CONTRACT NO. 990
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her
office in the City Hall of the said City on the 10th day of October, 2019 until 1:00 p.m. for
the construction of the FY 2020 LEVEE TREE REMOVAL, Contract No. 990, as
described in detail in the plans and specifications now on file in the Office of the City
Clerk.
OPENING OF BIDS
All proposals received will be opened in the First Floor Conference Room at City Hall, in
the City of Waterloo, Iowa, on the 10th day of October, 2019, at 1:00 p.m., and the
proposals will be acted upon at such later time and place as may then be fixed by the
City Council.
PUBLIC HEARING
The Council of said City will conduct a public hearing on the proposed plans,
specifications, form of contract, and estimate of cost for the construction of the above-
described improvement project at 5:30 p.m. on October 14, 2019, said hearing to be
held in the Harold E. Getty Council Chambers in City Hall in said City.
SCOPE OF WORK
This project involves clearing trees and brush from the levees.
BEGINNING AND COMPLETION DATES
The work under the proposed contract shall be commenced within ten (10) working
days after receipt of "Notice to Proceed".
All items shall be completed on or before:
Completion Date for tree cutting activities March 31, 2020
Completion Date for seeding activities May 31, 2020
METHOD OF PAYMENT TO CONTRACTOR
The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-
five percent (95%) of the work as it is completed and materials delivered and work
approved. Final payment will be made thirty-one (31) days after completion of the work
and acceptance by the Council. Before final payment is made, vouchers showing that
all subcontractors and workmen and all persons furnishing materials have been fully
paid for such materials and labor will be required unless the City is satisfied that
material, men and laborers have been paid.
NOTICE TO BIDDERS
CONTRACT NO. 990 Page 30 of 179
The Contractor is hereby notified that if the City does not have cash on hand to pay
monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may
be made by anticipatory warrants issued bearing a rate of interest not exceeding that
permitted by Chapter 74A, Code of Iowa.
PLANS AND SPECIFICATIONS
Plans and Specifications governing the construction of the proposed improvements
have been prepared by the City of Waterloo Engineering Department, which plans and
specifications and also the prior proceedings of the City Council referring to and defining
said proposed improvements are hereby made a part of this notice, and the proposed
contract by reference shall be executed in compliance therewith.
Plans and Specifications are available from the Engineering Department on the second
floor of City Hall upon the receipt of a $25.00 refundable deposit. Deposits will be
refunded if the plans are returned in usable condition (i.e. generally free of highlights,
ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the
end of the 14th consecutive day after the project has been awarded. No deposits will be
refunded for any requests or plans received after the 14th consecutive day, which
includes plans returned via mail service. Plan holders are responsible for ascertaining
when the project has been awarded. If the plan holder is the prime contractor or a
subcontractor or supplier of the prime contractor that has been awarded the project,
Plans and Specifications do not need to be returned to receive the deposit. The prime
contractor must submit a list of his subcontractors and suppliers for the City_to verify
eligibility for the refundable deposit.
Upon award of project, the prime contractor, his subcontractors and suppliers shall be
supplied with the needed number of plans and specifications at no additional cost.
CONTRACT AWARD
A contract will be awarded to the qualified bidder submitting the lowest bid.
The City reserves the right to reject any or all bids, re -advertise for new bids, and to
waive informalities in the bids submitted that might be in the best interest of the City.
Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30)
days from the day of the opening of bids for the purpose of reviewing the bids and
investigating the qualifications of bidders, prior to awarding the contract.
By virtue of statutory authority, a preference will be given to products and provisions
grown and coal produced with the State of Iowa and preference will be given to local
domestic labor in the construction of the improvement.
PROPOSALS SUBMITTED
The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly
write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in
numerals on the blanks provided. Should there be any discrepancy between the unit
bid price and extension, the City of Waterloo shall consider the unit bid price as being
the valid unit bid price.
NOTICE TO BIDDERS
CONTRACT NO. 990 Paged 31 of 179
The bidder has the option to submit a computer-generated spreadsheet in lieu of the
portion of the Form of Bid or Proposal, which includes the Bid Item Number,
Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The
computer-generated spreadsheet shall include all of the information listed in that portion
of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor
submitting the bid. For the bidders who submit a computer-generated spreadsheet, the
TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s)
provided on the Form of Bid or Proposal.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check
drawn on an Iowa bank, or a bank chartered under the laws of the United States, a
certified share draft drawn on a credit union in Iowa or chartered under the laws of the
United States, or bid bond, (on the form furnished by the City) payable to the City of
Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which
certified check, certified share draft or bid bond will be held as security that the Bidder
will enter into a Contract for the construction of the work and will furnish the required
bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract
and furnish the required bonds, his bid security may be retained by said City as agreed
upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and
the surety or surety's agent. Signature of surety's agent must be supported by
accompanying Power of Attorney.
PERFORMANCE & PAYMENT BONDS
The successful bidder will be required to furnish a "Performance Bond" and a "Payment
Bond" within ten (10) days after forms are presented to him in an amount equal to one
hundred percent (100%) of the contract price, said bond to be issued by a responsible
surety approved by the City Council and shall guarantee the faithful performance of the
contract and the terms and conditions therein contained, and shall guarantee the
prompt payment of all materials and labor and protect and save harmless the City from
claims of any kind caused by the operations of the contractor.
MAINTENANCE BOND
Before the Contractor shall be entitled to receive final payment for work done under this
contract, it shall execute and file a bond in the penal sum of not less than 100% of the
total amount of the contract, same to be known as "Maintenance Bond," and which bond
must be approved by the City Council, and which bond is in addition to the bond given
by the Contractor to guarantee the completion of the work.
CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING
The program proposes numerical projections regarding utilization of Minority Business
Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors
and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa.
A goal of at least ten percent (10%) for MBE participation on all City funded construction
projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%)
NOTICE TO BIDDERS
CONTRACT NO. 990 Paged 32 of 179
or WBE participation on all City funded construction projects that are estimated at
$50,000.00 or more. Any project funded in part or in total with federal funds shall follow
the respective agencies contract compliance program and goals. The
Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance
MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide
the Prime Contractor a reasonably competitive price for the service being rendered or
the Contractor is not required to accept their bid.
LIQUIDATED DAMAGES
Time is an essential element of this contract. It is important that the work be diligently
pursued to completion. If the work is not completed within the specified contract period,
plus authorized extensions, the contractor shall pay to the City Liquidated Damages in
the amount of five hundred dollars ($500.00) per day, for each day, as further described
herein, in excess of the authorized time.
Days beyond the specified completion date for which Liquidated Damages will be
charged will be working days that the contractor does, or could have worked, from
Monday through Saturday. Sundays will be counted only if work is performed. Partial
working days will be considered as a full working day. Days not chargeable for
Liquidated Damages will include rain days, Sunday if no work is done, and legal
holidays.
Working days will cease to be charged when only punch list items remain to be
completed. Punch list items do not include contract bid items or approved change/extra
work orders.
When the Contractor believes the project to be substantially completed, a written notice
stating the same shall be submitted to the Engineer and a request made for a Punch
List. If the work under the Contract extends beyond the normal construction season for
such work the Contractor shall submit to the Engineer in writing a request that working
days counted toward the project be suspended until work is resumed the following
construction season.
This amount is not construed as a penalty. These damages are for the cost to the City
of providing the required additional inspection, engineering and contract administration.
PRE -CONSTRUCTION CONFERENCE
Before the work is commenced on this contract, a conference shall be held for the
purpose of discussing the contract. The conference shall be attended by the prime
contractor, subcontractors and City Officials.
RESIDENT BIDDER/NON-RESIDENT BIDDER
Attention of bidders is called to compliance with the provisions of the Resident
Bidder/Non-Resident Bidder requirements.
Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder
Certification or a Non -Resident Bidder Certification in the form(s) herein provided.
NOTICE TO BIDDERS
CONTRACT NO. 990 PagePA 33 of 179
SALES TAX EXEMPTION CERTIFICATES
Contractors and approved subcontractors will be provided a Sales Tax Exemption
Certification to purchase building materials or supplies in the performance of
construction contracts let by the City of Waterloo.
Posted pursuant to the provisions of Chapter 26 of the City Code of Iowa.
NOTICE TO BIDDERS
CITY OF WATERLOO, IOWA
CONTRACT NO. 990 Pagel:M9 34 of 179
CITY OF WATERLOO
Council Communication
Resolution setting date of public hearing as October 7, 2019 to approve the request by the City of Waterloo to
vacate sidewalks on both sides of the 100 block of Halstead Street and the south side of the 100 block of
Merriman Street, and instructing the City Clerk to publish notice.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department Reviewer Action Date
Planning. & Zoning Schroeder, A.rie Approved 9/18/2019 ... 9:58 AIM
Clerk ()Uit.e ft by, M'mucy.Approved 9/18/2019 l0 10 AM
ATTACHMENTS:
Description Type
Council Packet Cover Memo
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Resolution setting date of public hearing as October 7, 2019 to approve the
request by the City of Waterloo to vacate sidewalks on both sides of the 100
block of Halstead Street and the south side of the 100 block of Merriman
Street, and instructing the City Clerk to publish notice.
Submitted By: Noel Anderson, Community Planning and Development
Director
Approval
Transmitted is resolution setting date of public hearing as October 7, 2019 to
approve the request by the City of Waterloo to vacate sidewalks on both
sides of the 100 block of Halstead Street and the south side of the 100 block
of Merriman Street., instructing the City Clerk to publish notice.
The request to vacate the sidewalk would not appear to have a negative
impact on the neighborhood as there is only 1 house in the area and it has
been acquired by the City of Waterloo under the 657A program and will be
demolished.
The Planning and Zoning Commission recommended unanimous approval
of the sidewalk vacate at their regular meeting on September 10, 2019.
None
N/A
The nearest trail is the Martin Luther King Jr. trail located 0.19 miles to the
south. All segments of the sidewalks to be vacated dead-end into the railroad
yard and would likely never be extended. Remaining sidewalk will continue
to connect with the existing sidewalk network. This request was received by
Page 35 of 179
Background Information:
the Complete Streets Advisory who did not express any concerns with the
vacate, and noted it was not safe to direct pedestrian traffic towards the
dead -ends and railyard.
The area is zoned "R-2" One and Two Family Residence District and has
been zoned as such since the adoption of the Zoning Ordinance in 1969.
Surrounding land uses and their zoning:
North — Vacant land and residences zoned "C -2,C -Z" Commercial District
Conditional Zoning, "R-3" Multiple Residence District and "R-2" One and
Two Family Residence District.
South — Vacant land and the Canadian National Railroad zoned "R-2" One
and Two Family Residence District and "M-1" Light Industrial District.
East— Vacant land and residences zoned "R-2" One and Two Family
Residence District and "R-3" Multiple Residence District.
West — The Canadian National Railroad zoned "M-1" Light Industrial
District.
The request would not require any buffering by ordinance standards.
The proposed vacate would not appear to have a negative impact on
drainage.
Residences built between 1900 and 2004.
No portion of the property is located within a special flood hazard area, as
indicated by the Federal Insurance Administration's Flood Insurance Rate
Map, Community Number 190025 0189F, dated July 18, 2011.
Dr. Walter Cunningham School of Excellence is located 0.39 miles to the
northeast, George Washington Carver Academy is located 1.58 miles to the
northwest, and East High School located 0.21 miles to the west.
There are 8" Sanitary Sewer Lines in both Merriman and Halstead Streets.
The Future Land Use Map designates the area as Low Density Residential,
and this request would be in compliance with such designation.
The City of Waterloo is requesting to vacate the sidewalks on both sides of
100 block of Halstead Street and the south side of the 100 block of
Merriman Street. The sidewalks in question dead end and do not serve any
residences and would require extensive repairs.
Staff is concerned about vacating sidewalks as it could lead to other
requests to vacate sidewalk. However, the sidewalks in question all dead end
at a fence that is adjacent to the tracks of the Canadian National Railroad
and could pose a safety hazard to anyone trying to use them.
Sidewalk repair cost are generally assessed against the adjacent property
owner. However, under Iowa State code the owner of the adjacent
properties could only be assessed $500 for repairs to the sidewalk and the
estimated cost to repair the sidewalk is $11,000. The property owner did
attempt repairs to the sidewalk but they did not meet the Engineering
Department requirements.
The Planning, Programming and Zoning Commission voted 5-0 to
recommend approval of the vacate at their September 10, 2019 regular
meeting.
Therefore, staff recommends the request to vacate the sidewalk in the 100
block of Merriman Street and the 100 Block of Halstead Street. be
approved for the following reasons:
1. The request to vacate would not appear to have a negative impact on the
surrounding area.
Page 36 of 179
Legal Descriptions:
2. The request to vacate would not appear to have a negative impact on
vehicular traffic.
3. The only building in the area is scheduled for demolition.
4. The sidewalks dead in at a fence that borders the Canadian National
Railroad creating a potential safety issue.
5. The Complete Streets Advisory Committee did not express any concerns
with the vacate.
Public sidewalk within the 100 block of Halstead Street laying south of the
south line of Merriman Street and north of the north line of the Canadian
National Railroad.
Public sidewalk within the south side of the 100 block of Merriman Street
laying west of the west line of Halstead Street and east of the north line of
the Canadian National Railroad
Page 37 of 179
REQUEST:
APPLICANT(S):
GENERAL
DESCRIPTION:
IMPACT ON
NEIGHBORHOOD &
SURROUNDING
LAND USE:
VEHICULAR &
PEDESTRIAN
TRAFFIC
CONDITIONS:
RELATIONSHIP TO
RECREATIONAL
TRAIL PLAN and
COMPLETE
STREETS POLICY.
ZONING HISTORY
FOR SITE AND
IMMEDIATE VICINITY:
BUFFERS
REQUIRED/ NEEDED:
DRAINAGE:
Vacate- Sidewalk
September 10, 2019
Request by the City of Waterloo to vacate sidewalks on both
sides of the 100 block of Halstead Street and the south side
of the 100 block of Merriman Street.
City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703
The applicant is requesting to vacate sidewalks on Merriman
Street and Halstead Street.
The request to vacate the sidewalk would not appear to have
a negative impact on the neighborhood as there is only 1
house in the area and it has been acquired by the City of
Waterloo under the 657A program and will be demolished.
The request to vacate would not appear to have a negative
impact on vehicular or pedestrian traffic in the area.
The nearest trail is the Martin Luther King Jr. trail located 0.19
miles to the south. All segments of the sidewalks to be
vacated dead-end into the railroad yard and would likely never
be extended. Remaining sidewalk will continue to connect
with the existing sidewalk network. This request was received
by the Complete Streets Advisory who did not express any
concerns with the vacate, and noted it was not safe to direct
pedestrian traffic towards the dead -ends and railyard.
The area is zoned "R-2" One and Two Family Residence
District and has been zoned as such since the adoption of the
Zoning Ordinance in 1969. Surrounding land uses and their
zoning:
North — Vacant land and residences zoned "C -2,C -Z"
Commercial District Conditional Zoning, "R-3" Multiple
Residence District and "R-2" One and Two Family Residence
District.
South — Vacant land and the Canadian National Railroad
zoned "R-2" One and Two Family Residence District and "M-
1" Light Industrial District.
East — Vacant land and residences zoned "R-2" One and Two
Family Residence District and "R-3" Multiple Residence
District.
West — The Canadian National Railroad zoned "M-1" Light
Industrial District.
The request would not require any buffering by ordinance
standards.
The proposed vacate would not appear to have a negative
Page 1 of 3
Page 38 of 179
DEVELOPMENT
HISTORY:
FLOODPLAIN:
PUBLIC /OPEN
SPACES/ SCHOOLS:
UTILITIES: WATER,
SANITARY SEWER,
STORM SEWER,
ETC.
RELATIONSHIP TO
COMPREHENSIVE
LAND USE PLAN:
STAFF ANALYSIS —
ZONING
ORDINANCE:
STAFF ANALYSIS —
SUBDIVISION
ORDINANCE:
STAFF
Vacate- Sidewalk
September 10, 2019
impact on drainage.
Residences built between 1900 and 2004.
No portion of the property is located within a special flood
hazard area, as indicated by the Federal Insurance
Administration's Flood Insurance Rate Map, Community
Number 190025 0189F, dated July 18, 2011.
Dr. Walter Cunningham School of Excellence is located 0.39
miles to the northeast, George Washington Carver Academy
is located 1.58 miles to the northwest, and East High School
located 0.21 miles to the west.
There are 8" Sanitary Sewer Lines in both Merriman and
Halstead Streets.
The Future Land Use Map designates the area as Low
Density Residential, and this request would be in compliance
with such designation.
The City of Waterloo is requesting to vacate the sidewalks on
both sides of 100 block of Halstead Street and the south side
of the 100 block of Merriman Street. The sidewalks in question
dead end and do not serve any residences and would require
extensive repairs.
Staff is concerned about vacating sidewalks as it could lead to
other requests to vacate sidewalk. However, the sidewalks in
question all dead end at a fence that is adjacent to the tracks
of the Canadian National Railroad and could pose a safety
hazard to anyone trying to use them.
Sidewalk repair cost are generally assessed against the
adjacent property owner. However, under Iowa State code the
owner of the adjacent properties could only be assessed $500
for repairs to the sidewalk and the estimated cost to repair the
sidewalk is $11,000. The property owner did attempt repairs to
the sidewalk but they did not meet the Engineering
Department requirements.
The Planning, Programming and Zoning Commission voted 5-
0 to recommend approval of the vacate at their September 10,
2019 regular meeting.
There would be no platting required in relation to the request.
Page 2 of 3
Page 39 of 179
September 10, 2019
RECOMMENDATION: Therefore, staff recommends the request to vacate the
sidewalk in the 100 block of Merriman Street and the 100
Block of Halstead Street. be approved for the following
reasons:
1. The request to vacate would not appear to have a negative
impact on the surrounding area.
2. The request to vacate would not appear to have a negative
impact on vehicular traffic.
3. The only building in the area is scheduled for demolition.
4. The sidewalks dead in at a fence that borders the Canadian
National Railroad creating a potential safety issue.
5. The Complete Streets Advisory Committee did not express
any concerns with the vacate.
Vacate- Sidewalk Page 3 of 3
Page 40 of 179
City of Waterloo Planning, Programming and Zoning Commission
September 10, 2019
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Streets
Vacate Sidewalk Request
City of Waterloo
Page 41 of 179
City of Waterloo Planning, Programming and Zoning Commission
September 10, 2019
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Legend
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Page 42 of 179
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Sidewalk Vacate Request
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Page 43 of 179
City of Waterloo Planning & Zoning Department
715 Mulberry Street, Waterloo, Iowa 59703
(319) 291-4366
LJ Offer to Vacate and Purchase City Right -of -Way
r"Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement
U Sale of City -Owned Property
Applicant: k•-• /1",OF W1I Address: 71! hiticINE; i Phone No.: (31PI) Z9-I2—
General Description of Property to Vacated (i.e.- alley between A St. & R SL, South of C St.):
Ic-14-14- TH CS" 100 611--/t4 YlnA A) ST AN t'o• 00,cW 3Lt T.
Legal description of area to be conveyed, vacated, or encroached:
I, A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo):
O Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee
• Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee
O Encroachment — One Hundred Dollar ($100.00) Filling Fee
• Sale of city -owned property not required to be vacated No Fee
O Any request not meeting the Sale of Property Policy One Hundred Dollar ($100.00) Fee
2. Offer Price*[Note: lf the offer price meets the Sale of Property Policy (see attached) the request will not be
required to be reviewed by the Building & Grounds Committee.]
• Asking price (see attached Sale of Property Policy for how calculated):
O Deductions
• May decrease price by 50% for area located within an easement:
• May decrease price for the City tax that will be collected on
the land within 5 yrs (8 yrs inside of the CURA):
• Costs (surveying & misc., demolition, remove of curbs, etc):
Asking price Deductions = Value of Property:
Offer Price for Entire Area:
Note: The above information is a summary of the Sale or Property Policy (see attached). All requests to vacate and purchase
City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated.
Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City
Council. Any such applicant shall need to request review to Building and Grounds through a City Council member.
3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and
recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers.
4. Easement*: The following easement shall be retained:
AJ!ik
5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves
additional const ,uction as the reason for the request.
Appli ant Dat
*Not required for easement vacates sidewalk vacates or Encroachment Agreements
Page 44 of 179
CITY OF WATERLOO
Council Communication
Resolution approving preliminary specifications, bid documents, contract, etc., in conjunction with the rental
of four (4) motor graders to support snow removal operations, setting a date of bid opening as October 10,
2019 and date of public hearing as October 14, 2019, and instructing City Clerk to publish said notice.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
Work D p>dniaoe: fl: 1-0,�a:� �:,cAn�� Approved 9/18/2019... 10:51 AM.
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Background Information:
Resolution approving preliminary specifications, bid documents, contract,
etc., in conjunction with the rental of four (4) motor graders to support snow
removal operations, setting a date of bid opening as October 10, 2019 and
date of public hearing as October 14, 2019, and instructing City Clerk to
publish said notice.
Submitted By: Randy Bennett, Public Works Manager
Recommend approval.
The need for four (4) motor graders to support snow operations from
November 15, 2019 thru March 15, 2020.
$120,000.00
Road Use Tax - Snow Removal - 266-19-7200-1384
Strategy 2.2: Enlist all City departments and staff members in efforts to
promote a safer community.
Strategy 3.4: Identify and improvement proven cost and resource saving
measures.
The City has not needed to purchase additional motor graders for year
round street maintenance. The rental of motor graders to support snow
operations is more cost effective.
Page 45 of 179
CITY OF WATERLOO
Council Communication
Resolution fixing date for a meeting as October 7, 2019 on the proposal to reallocate certain unspent proceeds
of the Taxable General Obligation Bonds, Series 2017B and Taxable General Obligation Bonds, Series
2018B, and instruct City Clerk to publish notice.
City Council Meeting: 9/23/2019
Prepared: 9/19/2019
REVIEWERS:
Department Reviewer Action Date
"imance li by N.miy Approved 9/19/2019 2:59 P M
SUBJECT:
Resolution fixing date for a meeting as October 7, 2019 on the proposal to
reallocate certain unspent proceeds of the Taxable General Obligation
Bonds, Series 2017B and Taxable General Obligation Bonds, Series 2018B,
and instruct City Clerk to publish notice.
Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer
Recommended Action: Approval.
Summary Statement:
The Telecommunications Board has requested that the City approve and pay
the costs for the completion of a telecommunications utility study and related
costs for the health and welfare of the City. We request that existing unspent
bond funds be reallocated for this purpose.
Page 46 of 179
CITY OF WATERLOO
Council Communication
Cancellation of assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk
County Treasurer of said cancellation.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
Clerk Office Rigby, Nancy Approved 9/18/2049 ... i0 )8 AM
ATTACHMENTS:
Description Type
D 1 xlaihit A Backup Material
SUBJECT:
Submitted by:
Cancellation of assessments for properties listed on Exhibit A, and authorize
City Clerk to notify Black Hawk County Treasurer of said cancellation.
Submitted By: Kelley Felchle, City Clerk
Page 47 of 179
EXHIBIT A
Weed
Removal
Weed
Removal
Sidewalk
Garbage
CO
00
0
60
00
--,
11.
LA
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0
0
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00
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O\
01
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OCT
ER
$18.38
N
$8.25
$34.64
V3
$34.64
O
69
$32.36
$17.32
O
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00
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69
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$122.88
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$439.01
$102.36
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Address
625 Keystone Street
270 Derbyshire Road
400 Martin Road
1236 Howrey Avenue
412 Conger Street
622 Upton Avenue
2126 Idaho Street
1110 Sheerer Avenue
606 N. Barclay Street
3256 Hammond Avenue
112 Randolph Street
2903 Roland Avenue
218 Halstead Street
2619 Manor Street
421 Pine Street
847 Newton Street
723 Kern Street
Parcel Number
8913-12-378-021
8913-34-426-009
00
N
O
0o
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cn
M
00
8913-27-131-022
kr100
O
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N
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00
8913-22-153-016
8912-19-207-016
8913-21-379-009
8913-24-207-010
8913-03-277-012
8913-26-177-007
8913-35-480-003
8913-24-407-010
O
r
N
M
O
M
00
8913-24-306-014
8913-14-354-003
8913-14-380-007
,--i
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.-.
.-.
Council Date: 09.23.19
Page 48 of 179
EXHIBIT A
Council Date: 09.23.19
Page 49 of 179
$124.16
V'1
N
69
N
oG
T
M
69
$22.05
$495.38
C,
in
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59
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$24.29
$34.64
co
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$221.98
O
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$29.45
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$331.33
-
00
sq-
1659 Cherry Hills Drive
132 Monroe Street
720 W. Mullan Avenue
305 Downing Avenue
1111 Riehl Street
200 W. 4th Street
816 Cedar Bend Street
116 W. Orange Road
8913-10-351-006
8912-30-107-004
N_
O
N
M
N
MM
0
00
8913-27-176-011
8913-22-228-003
8913-26-231-002
0
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00
8813-16-478-012
GG
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Council Date: 09.23.19
Page 49 of 179
CITY OF WATERLOO
Council Communication
Bonds
City Council Meeting: 9/23/2019
Prepared:
REVIEWERS:
D epartment Reviewer Action Date
Nancy Approved 9/18/2,01 2:36 PM
ATTACHMENTS:
Description Type
13onds for council approval 9 2 9 Backup :Material
SUBJECT: Bonds.
Page 50 of 179
BONDS FOR COUNCIL APPROVAL
September 23, 2019
RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00
IA5174930
ONDRE TEAGUE WATERLOO, IA
Page 51 of 179
CITY OF WATERLOO
Council Communication
FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department
Reviewer
eeri g �ri0 [ tSoV`II, a R VG
cd711•b • Ross, T facia
Nancy
SUBJECT:
Action
Re e°cded
.Approved
.Approved
Date
9/18/2,019 ... 10:44 A.M
9/ 18/2,019 ... 10:50 A.M.
9/18/2019 ... 10:52 A.M.
Motion to receive and file proof of publication notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution adopting Proposed Resolution of Necessity, as proposed or
amended.
Resolution approving proposed construction of sidewalk improvements.
Resolution to fix value of lots.
Resolution to adopt proposed plat and schedule of assessments and
estimate of costs.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
Source of Funds: Property Owner Assessments
Page 52 of 179
CITY OF WATERLOO
Council Communication
FY 2020 Sidewalk Repair Assessment Program - Zone 9, Contract No. 981.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department Reviewer Action Date
l,aa $uneering; Knutson, J1.i. ' ie Approved 9/17/2019 ... 10:08 AM
Clerk Olt n, l:, -And Approved 9/18/2019 ... 10:58 AM
ATTACHMENTS:
Description
0
SUBJECT:
Type
1.3 acklE p .N4a te.ral
Backup 1\/lauterial
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of plans, specifications, form of contract,
etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to read bids and refer bids
to City Engineer for review.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
Source of Funds: Property Owner Assessments
Page 53 of 179
FY20 Sidewalk Repair
Assessment - Zone 9
Contract No. 981
Estimate: $581,838.95
Bid Security Required
Bidder
Bid Security
Bid Amount
B&B Builders
Waterloo, IA
5%
$641,372.86
Lodge Construction, Inc.
Clarksville, IA
5%
$703,790.60
Page 54 of 179
FY 2020 Sidewalk Assessment Program - Zone 9
Contract No. 981
Lodge Unit Price
Ext.
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Remove & Replace PCC Sidewalk, 4"
Remove & Replace PCC Sidewalk, 5"
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CITY OF WATERLOO
Council Communication
Resolution approving the FY 2019 Consolidated Annual Performance and Evaluation Report (CAPER) for
CDBG and HOME program activities for the period of July 1, 2018 through June 30, 2019 to the U.S.
Depaitnient of Housing and Urban Development.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
Community Develop en Cava � p.,cAnua Approved 9/18/209 56 AM
ATTACHMENTS:
Description
D p-rY2019 CAP F
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
AT
Type
Cover Memo
Resolution approving the FY 2019 Consolidated Annual Performance and
Evaluation Report (CAPER) for CDBG and HOME program activities for
the period of July 1, 2018 through June 30, 2019 to the U.S. Department of
Housing and Urban Development.
Submitted By: Rudy D. Jones, Community Development Director
approve submission of report
CDBG and HOME funds
Page 56 of 179
Consolidated Annual Performance Evaluation Report
Performace Period July 1, 2018 through June 30, 2019
CR -05 - Goals and Outcomes
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Page 57 of 179
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OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 58 of 179
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OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 59 of 179
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OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 59 of 179
OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 60 of 179
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OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 60 of 179
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CDBG & HOME
Table 1- Accomplishments — Program Year & Strategic Plan to Date
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OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 61 of 179
CR -10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 - Table of assistance to racial and ethnic populations by source of funds
Narrative
The table above reflects the numbers of beneficiaries by race and ethnicity assisted with HUD -
funded programs during the program year. The numbers above show the households and
individuals served through housing and non -housing activities.
OMB Control No: 2506-0117 (exp. 06/30/2018)
CAPER 6
Page 62 of 179
CDBG
HOME
White
988
23
Black or African American
981
30
Asian
81
8
American Indian or American Native
87
0
Native Hawaiian or Other Pacific Islander
22
0
Total
2,159
61
Hispanic
17
4
Not Hispanic
2,142
57
Table 2 - Table of assistance to racial and ethnic populations by source of funds
Narrative
The table above reflects the numbers of beneficiaries by race and ethnicity assisted with HUD -
funded programs during the program year. The numbers above show the households and
individuals served through housing and non -housing activities.
OMB Control No: 2506-0117 (exp. 06/30/2018)
CAPER 6
Page 62 of 179
CR -15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds
Source
Resources Made
Available
Amount Expended
During Program Year
CDBG
public - federal
2,147,977
1,211,252
HOME
public - federal
869,860
446,130
Table 3 - Resources Made Available
Narrative
The amounts listed above are the documented amounts listed in IDIS. However, included in the
HOME expended amount is the CHDO payment for the house completed during PY17. Therefore, no
accomplishments are shown for CHDO activity in PY18.
Identify the geographic distribution and location of investments
Target Area
Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
Citywide
50
35
The project will be done in the city
limits.
NEIGHBORHOOD
REVITALIZATION
STRATEGY AREA
50
65
65% of the allocation went to
projects located in the Consolidated
Urban Revitalization Area (CURA)
Table 4 - Identify the geographic distribution and location of investments
Narrative
The Consolidated Urban Revitalization Area encompasses a majority of the north and central areas
of the city. A map of the CURA may be viewed in the attachments. 65% of the funds allocated during
PY18 were allocated to projects within the CURA however; it is not a requirement to be in the
revitalization area for most programs.
OMB Control No: 2506-0117 (exp. 06/30/2018)
CAPER 7
Page 63 of 179
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address
the needs identified in the plan.
During the program year CDBG funds were used as match funds for the Lead Hazard Control Grant.
A total match commitment of $160,000.00 is required over a three year funding period. Through
this match commitment the City secured $2,895,893.00 of Lead Hazard Control funding. During
PY18 Lead Hazard Control funds in the amount of $415,323.76 were used to remove Lead Hazards
and address health and safety issues in homes that received CDBG Single Family Rehabilitation
Program grants.
The Waterloo Housing Trust Fund ("WHTF") provided local funding to leverage our CDBG
Emergency Repair Program. Funds in the amount of $34,399.00 were spent during the current
program year to supplement CDBG emergency projects. WHTF provided homeowners with
additional assistance on emergency repairs that exceeded the CDBG $4,000.00 program limit.
Fiscal Year Summary - HOME Match
1. Excess match from prior Federal fiscal year
11,958,516
2. Match contributed during current Federal fiscal year
1,000
3. Total match available for current Federal fiscal year (Line 1 plus Line 2)
11,959,516
4. Match liability for current Federal fiscal year
53,985
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4)
11,905,531
Table 5 — Fiscal Year Summary - HOME Match Report
OMB Control No: 2506-0117 (exp. 06/30/2018)
CAPER 8
Page 64 of 179
Match Contribution for the Federal Fiscal Year
Total Match
O
0
O
1—i-
-;O
Bond
Financing
0
Site
Preparation,
Construction
Materials,
Donated labor
O
Required
Infrastructure
O
Appraised
Land/Real
Property
O
Foregone
Taxes, Fees,
Charges
0
Cash
(non -Federal
sources)
0
0
0
1-1
Date of
Contribution
CO
0
N
(N1
O
0
Project No. or
Other ID
Roosevelt
Apartments
Activity
#424
HOME MBE/WBE report
Program Income - Enter the program amounts for the reporting period
Balance on hand at end of
reporting period
$
O
Amount expended for
TBRA
$
O
Total amount expended
during reporting period
$
O
O
0
r-1
Amount received during
reporting period
$
,--1
O
Ln
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begin-ning of reporting
period
$
O
is)
a)
0
bA
0
au
OMB Control No: 2506-0117 (exp. 06/30/2018)
Page 65 of 179
Minority Business Enterprises and Women Business Enterprises - Indicate the number and dollar
value of contracts for HOME projects completed during the reporting period
Total
Minority Business Enterprises
White Non -
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Alaskan
Native or
American
Indian
Black Non-
Hispanic
Hispanic
Contracts
Black Non-
Hispanic
Hispanic
Dollar
Amount
Number
0
0
0
0
0
0
0
Number
0
0
0
0
0
0
0
Sub -Contracts
0
0
Number
0
0
0
0
0
0
Dollar
Amount
0
0
0
0
0
0
Total
Women
Business
Enterprises
Male
Contracts
Dollar
Amount
0
0
0
Number
0
0
0
Sub -Contracts
Number
0
0
0
Dollar
Amount
0
0
0
Table 8 - Minority Business and Women Business Enterprises
Minority Owners of Rental Property - Indicate the number of HOME assisted rental property
owners and the total amount of HOME funds in these rental properties assisted
Total
Minority Property Owners
White Non -
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number
0
0
0
0
0
0
Dollar
Amount
0
0
0
0
0
0
Table 9 - Minority Owners of Rental Property
Relocation and Real Property Acquisition - Indicate the number of persons displaced, the cost of
relocation payments, the number of parcels acquired, and the cost of acquisition
Parcels Acquired
0
0
Businesses Displaced
0
0
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
10
Page 66 of 179
Nonprofit Organizations
Displaced
0
0
Households Temporarily
Relocated, not Displaced
3
3,378
Households
Displaced
Total
Minority Property Enterprises
White Non -
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number
3
0
0
1
1
1
Cost
3,378
0
0
1,440
1,440
498
Table 10 - Relocation and Real Property Acquisition
OMB Control No: 2506-0117 (exp. 06/30/2018)
CAPER 11
Page 67 of 179
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle-income persons served.
Table 11- Number of Households
One -Year Goal
Actual
Number of Homeless households to be
provided affordable housing units
50
302
Number of Non -Homeless households to
be provided affordable housing units
0
0
Number of Special -Needs households to be
provided affordable housing units
0
0
Total
50
302
Table 11- Number of Households
Table 12 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
During the program year homeless needs were served above the projected goal through the
Salvation Army's Emergency Shelter Programs. The Salvation Army seen a large influx of families
in need of assistance due to rising rental costs and simple life challenges that families were not
prepared for and were not able to overcome. The HOME funded Deposit Assistance Program was
unable to get underway. The TBRA program is currently being re -written. This has taken longer
than expected due to lack of staffing. The Deposit Assistance Program will begin in PY19. Our
Emergency Repair Program seen a large influx of households in need of emergency assistance. Do
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One -Year Goal
Actual
Number of households supported through
Rental Assistance
20
0
Number of households supported through
The Production of New Units
1
0
Number of households supported through
Rehab of Existing Units
35
28
Number of households supported through
Acquisition of Existing Units
0
0
Total
56
28
Table 12 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
During the program year homeless needs were served above the projected goal through the
Salvation Army's Emergency Shelter Programs. The Salvation Army seen a large influx of families
in need of assistance due to rising rental costs and simple life challenges that families were not
prepared for and were not able to overcome. The HOME funded Deposit Assistance Program was
unable to get underway. The TBRA program is currently being re -written. This has taken longer
than expected due to lack of staffing. The Deposit Assistance Program will begin in PY19. Our
Emergency Repair Program seen a large influx of households in need of emergency assistance. Do
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to the large number of applications that were received, funds are being used up quickly and
households were being placed on waiting lists.
Other problems that have been encountered this program year are a lack of contractors willing to
commit to the programs. We currently have 5 registered bidders for our CDBG, HOME and Lead
Hazard Control Program contracts. In recent months, only two to three contractors have been
returning bids during our bidding process. This causing an overload of contracts on the committed
bidder. Contractors are being solicited to become a registered bidder for the programs to increase
workloads and maximize competition.
Discuss how these outcomes will impact future annual action plans.
Future Annual Action Plans will be affected by our current goals and outcomes because as the needs
of the community change, CDBG and HOME programs will adjust funding levels in future years to
meet those changing needs. Additional dollars from local funds will be used to supplement our
Emergency Repair Program. We will continue to implement our Single Family Rehabilitation
Program to sustain our affordable housing stock, which remains our highest priority goal. Future
Annual Action Plans may be impacted when public services are delayed due to the public service
cap of 15%. This could have an adverse effect on other agencies also providing public services being
denied funding due to the public service cap.
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to
determine the eligibility of the activity.
Number of Households Served
CDBG Actual
HOME Actual
Extremely Low-income
9
4
Low-income
18
2
Moderate -income
20
4
Total
47
10
Table 13 - Number of Households Served
Narrative Information
CDBG-
• All forty seven households in the CDBG program with extremely low-income 0%-30% of the
area median income, low-income 31%-50% of the area median income, and moderate -
income 51%-80% of the area median income received rehabilitation services through the
Single Family Rehabilitation Program or the Emergency Repair Program. Both programs fall
under the category of rehabilitation.
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HOME-
• One family with a moderate income, area median income of 51%-60%, became first-time
homebuyers.
• Four existing homeowners with extremely low -incomes, area median income of 0%-30%,
received rehabilitation assistance.
• Two existing homeowners with low -incomes, area median income of 31%-50%, received
rehabilitation assistance.
• Three existing homeowners with moderate -incomes, area median income of 51%-80%,
received rehabilitation assistance.
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CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e);
91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and
ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The Salvation Army provides homeless outreach and shelter -based outreach to persons
experiencing homelessness. The Salvation Army currently uses the Homeless Management
Information System (HMIS) to track, record and store characteristics and service needs of homeless
individuals. The HMIS systems link together homeless programs in regional Continuum of Care
(CoC). The Community Development staff also attends the Black Hawk County Homeless
Coordinating Board meetings to assess the needs of the community. Neighborhood Services also
provides outreach to individuals and puts them in tough with emergency services such as food,
shelter and counseling.
Addressing the emergency shelter and transitional housing needs of homeless persons
Homelessness is a top priority in the City of Waterloo. Funding was provided to the Salvation Army
to provide shelter and services to homeless individuals. These services help individuals with basic
needs to get on track to self-sufficiency. Operation Threshold will also be starting their Deposit
Assistance Program assisting low-income renters with security deposits which is often a barrier to
securing housing. Other local agencies such as the Waterloo Housing Trust Fund and The Otto
Schoitz Foundation also provide funding to prevent homelessness in the city.
Helping low-income individuals and families avoid becoming homeless, especially
extremely low-income individuals and families and those who are: likely to become
homeless after being discharged from publicly funded institutions and systems of care
(such as health care facilities, mental health facilities, foster care and other youth facilities,
and corrections programs and institutions); and, receiving assistance from public or
private agencies that address housing, health, social services, employment, education, or
youth needs
The Owner Occupied Single Family Rehabilitation and Emergency Repair programs help low
income individuals and prevent homelessness by providing necessary repairs to homes that are in
need of rehabilitation. The Rehabilitation program is used to sustain the affordable housing stock in
the area. The emergency repair program provides homeowners with smaller scale rehabilitation in
emergency situations that affect the health and safety of the individuals residing in the home.
Emergency repairs can include roofing repair or replacement, furnace repairs or replacement
and sewer and water line repairs. These repairs are necessary for homeowners that may not be
able to afford the costly repairs and prevent them from becoming homeless.
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Helping homeless persons (especially chronically homeless individuals and families,
families with children, veterans and their families, and unaccompanied youth) make the
transition to permanent housing and independent living, including shortening the period of
time that individuals and families experience homelessness, facilitating access for homeless
individuals and families to affordable housing units, and preventing individuals and
families who were recently homeless from becoming homeless again
The Salvation Army is our best resource for addressing chronically homeless individuals and
families. The Salvation Army currently operates a women's and children's shelter as well as a
shelter for men. The Salvation Army provides a number of counseling services for mental health,
domestic abuse and addiction counseling. Through the use of their HMIS system individuals and
services are tracked so chronic homelessness can be addressed. The Salvation Army provides
outreach for job training, housing and transportation needs.
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CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The Waterloo Housing Authority operates a 50 apartment facility for elderly and disabled income
eligible tenants. The City uses the Capital Funds Program as well as Operating Revenue Reserves to
make improvements to our public housing site -Ridgeway Towers. In fiscal year 2019, multiple
projects were completed at Ridgeway Towers including removing all of the call aid buttons from
the facility as they were serving no purpose. There was a large tree removal project as the property
contained a number of Ash trees. Due to the Emerald Ash borer the trees were removed for safety.
The Waterloo Housing Authority submitted nearly 100% of its 1,042 vouchers to the Public
Housing Information System (PIC). 75% of the families served by Section 8 must be very low
income to be admitted to the program. There is still a great need for public housing assistance,
demonstrated by its one year waiting list with 652 people waiting for assistance.
During the Waterloo Housing Authority has committed 5 of its vouchers to an upcoming
multifamily subsidized housing project making the voucher project based. Construction began on
the 47 unit residential building this summer.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The Waterloo Housing Authority administers a Pre -Purchase Home Ownership class in efforts to
increase homeownership opportunities for non-traditional first time home buyers. The Waterloo
Housing Authority connects voucher holders interested in homeownership with programs to help
them achieve their goals. This service has opened the door to homeownership for low-income
households. Greater access to homebuyer education, credit counseling, and available grants and tax
credits is made available to a segment of the population that is often overlooked in traditional
housing markets.
The Section 8 Home Ownership Program permits eligible participants in the Section 8 Housing
Choice Voucher Program, including participants with portable vouchers, the option of purchasing a
home with the Section 8 assistance rather than renting. The home ownership option is limited to
three percent (3%) of the Total Section 8 voucher program budgeted by the PHA in any fiscal year,
excluding disabled and elderly families. The program is available to current participants who have
completed an initial Section 8 lease term consisting of 12 months; do not owe monies to the City of
Waterloo Housing Authority or any other Housing Authority for any outstanding debt, and who
meet the eligibility criteria. Additionally, participants who are in violation of their family
obligations while receiving Section 8 assistance shall be ineligible for participation in the Section 8
Home Ownership Program.
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Actions taken to provide assistance to troubled PHAs
The Waterloo Housing Authority is currently designated a high performer through the annual
Section Eight Management Assessment Program (SEMAP). SEMAP measures the performance of the
public housing agencies that administer the Housing Choice Voucher Program in 14 key areas.
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CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
The City of Waterloo continues to provide tax abatement for any property improvements in the
Consolidated Urban Revitalization Area (CURA). The CURA provides incentives for existing
neighborhood investment and redevelopment. The CURA is eligible for residential, commercial, and
industrial on the inner portions of the community. It helps create potential redevelopment
opportunities for all types of development. The City's continued use of 657A is used to eliminate
blight which becomes an important factor in the revitalization, growth, and the re-creation of parts
of Waterloo. Other tax credits for homeowners include low-income credits, veteran's credit, and a
homestead credit to help keep housing affordable. Community Development files and pays all fees,
permits, and other charges related to its housing projects.
Public policies can also have negative effects on the community. For example, low-income
homeowners are faced with emergency burdens such as water or sewer main
breaks unexpectedly. If the homeowner is unable to get the main break mixed in a timely manner
the city will get the work completed and assess the homeowner's taxes. Currently this is the same
with sidewalk repairs and other imminent repairs. This type of assessment causes a burden on low-
income homeowners. The assessment payment must be paid in addition to the property tax or the
property will be sold at a tax sale. If the homeowner is unable to redeem the home the homeowner
could be faced with losing their home due to such assessments. Our Emergency Repair Program
plays a vital role in preventing homelessness for this very reason. We are able to get the repairs
made for the homeowners as a grant or a loan with no tax assessment.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
To serve the housing needs of the underserved, the City of Waterloo has organized the Growing
Residential Opportunities in Waterloo Committee (GROW), to discuss the current housing needs
and barriers within the City. The GROW Committee meets to discuss the Waterloo housing market
and seek unique ways to attract more individuals to live in Waterloo. The GROW Committee,
comprised of local realtors, bankers, developers and professionals, are familiar with housing in
Waterloo. The committee has been a key factor for the development and re -adoption of the CLURA
tax abatement for single-family homes in Waterloo. The GROW committee goals are to increase
home ownership, reduce slum and blight in the rental sector and make home ownership possible
for low and moderate income families. Neighborhood Services provides fliers and media outlets for
neighborhood news and information that needs to be communicated from the city to the
neighborhoods.
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Language and cultural barriers is also an obstacle to meeting the underserved needs of the
community. Community Development provides interpretation services for Hispanic clients through
a partnership with the YWCA. In addition, interpretation for services for languages not available
from that source is available on a needs basis though the University of Northern Iowa's Language
and International Studies Program. Our programs are made known to clients through word of
mouth, clients that have been assisted telling their friends and relatives, and newspaper articles
throughout the program year highlighting our activities and publishing our budget. In addition,
Neighborhood Services disseminates information via local networks that assists clientele in area
that may not have access to traditional modes of information like internet, newspapers, TVs or
contain language and cultural barriers.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
The City of Waterloo received a Lead Hazard Control Grant in the amount of $2.9 million dollars to
be used over a three-year time span. The funds will be used to provide interim controls and lead
abatement activities to 120 homes in Waterloo. The funds will be paired with CDBG funds to
provide income eligible owner occupied unit's rehabilitation services along with the interim control
and lead abatement services. CDBG is also used for match funding for the Lead Hazard Control
Grant. Rental units with tenants that meet the income eligibility requirements may also receive the
lead services. The City has partnered with The Black Hawk County Health Department for LIRA and
Healthy Homes Assessments and well as Lead Dust Clearance testing. The county is also providing
the blood lead level testing for children participating in the program. Lead Safe Practices are used
on every rehabilitation project regardless of the funding source.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j)
The City of Waterloo has a number of action agencies that help reduce the number of poverty
families in the community. There are a number of foundations along with Community Development
that provide funding to the agencies. Operation Threshold provides services such as housing,
energy assistance and WIC. Eye of the Needle provides transportation, hygiene products and work
apparel and laundry vouchers. Department of Human Services provides childcare assistance and
food assistance to help families become self-sufficient.
The Waterloo Housing Authority has been providing case management services to Section 8
assisted families since 1992. Families use the Family Self -Sufficiency (FSS) program to meet goals
on a personal action plan developed by the case manager and the client to become economically
self-sufficient within five years. The Housing Authority also sponsors Money Smart classes and
homeownership vouchers. The Money Smart program combines public education with counseling
to help consumers become more money savvy about checking and savings accounts, loan to own
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programs, legitimate borrowing, credit to debt management, and developing an economic
plan. Homeownership vouchers assist a tenant by using their voucher to purchase a home.
Neighborhood Services meets with a team of leaders from the Cedar Valley to address
underemployment in Waterloo. The committee is looking at job programs that will not only provide
employment but job training skills to disadvantaged populations.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
Waterloo Community Development implements policies and procedures to develop institutional
structure. The Community Development Board meets once a month to discuss issues that arise on a
case by case basis. Outdated policies are updated; rehabilitation services are discussed and
approved. Community updates and Neighborhood Services outreach and issues are also discussed.
Staff is present on conference calls and webinars that discuss Federal regulation changes and policy
updates.
Actions taken to enhance coordination between public and private housing and social
service agencies. 91.220(k); 91.320(j)
Waterloo Community Development is involved with a number of committees and foundations that
come together to provide funding for services in the community. By uniting the services
partnerships are made between the public and private housing and social service agencies.
Waterloo Community Development participates in a monthly meeting with the Black Hawk County
Health Department to discuss the Lead Hazard Control Program, and community outreach.
Waterloo Community Development has also been in attendance at a number of Black Hawk County
Landlord Association Meetings.
Each year Waterloo hosts a Community Reinvestment Act Workshop. The primary purpose to
educate the community more about tools to attract loans, financial services, grants and investments
from our local financial institutions. The workshop has hosted a number of topics including:
• Building or leasing affordable housing
• Providing wealth building services to low-income residents
• Offering community services such as daycare, education, healthcare or social services
• Delivering economic and job development programs
• Community or regional revitalization or stabilization efforts
• Providing programs to improve distressed or underserved areas
• Extending efforts to revitalize disaster areas
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Sponsors of the event are the Cedar Valley United Way, Federal Reserve Bank of Chicago, Office of
the Comptroller of the Currency and Federal Deposit Insurance Corporation.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
• All CDBG and HOME programs help to address the growing mismatch between real income
and housing cost (Impediment 2-I2).
• The City continues to provide tax abatement to keep housing affordable in the CURA and
allow homeowners to make needed home improvements (A3).
• The City constructed 2 handicap ramps with its CDBG funding this year. (13)
• Staff has developed a comprehensive strategy to meet the market needs of the Limited
English Proficiency (LEP) population (Al).
• The Waterloo Police Department has a list of translators for various languages, and we have
a working relationship with the Waterloo Schools since they have numerous interpreters on
staff. The YWCA has a multi-lingual staff member who will provide one-on-one housing
counseling for non-English speakers.
• The Planning and Zoning Department implemented the GROW Committee comprised of
developers, bankers, realtors, Community Development and Planning and Zoning staff that
meet to discuss and resolve housing issues. (Al).
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CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in
furtherance of the plan and used to ensure long-term compliance with requirements of the
programs involved, including minority business outreach and the comprehensive planning
requirements
Community Development provides a training session at the start of each program year requiring
andatory attendance by all sub recipients. During this training, an overview is provided on the
federal requirements, income guidelines, and general information. Each agency is encouraged to
"ask before doing" if they are not familiar with federal guidelines. We also incorporated the
Outcome Performance Measurement component during this training to help us comply with HUD's
desire to better measure the impact of our programs. An on-site monitoring visit is completed with
each sub recipient during the program year to ensure continued compliance. During this visit, the
project progress, financial information and project files are reviewed to ensure compliance with the
HOME rental program. The review also includes verification of marketing materials, income
verification of applicants, insurance and audit materials, and other applicable materials to ensure
continued compliance.
Community Development also conducts an inspection of units for applicable rental programs to
ensure that housing quality standards are met. The Housing Quality Standards inspection
requirement is completed for the necessary number of units for each property with appropriate
notice provided to the resident. When appropriate, efforts between the state and city are combined
so inspections are not duplicated. Any identified deficiencies are shared with the sub recipient in a
letter and the sub recipient is then required to demonstrate compliance. A follow-up letter is sent to
the agency once they are in compliance for their records which includes information on
confirmation of the measures they undertook to come into compliance.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
Public Hearings are held throughout the program year to provide citizens a chance to comment on
projects. Various projects provide a short survey for participants to fill out. We use these surveys
and comments to improve individual projects. The draft CAPER, One -Year Action Plan and 5 -Year
Consolidated Plan are made available for public review and comment at the Waterloo Community
Development Office, the City Clerk's office, and the Waterloo Public Library as well as on the City's
website. Notices for the reviews and comment periods are published in the Waterloo/Cedar
Falls Courier. In an effort to utilize social media and engage a segment of the public not typically
reached through traditional means (e.g. newspaper, print), Community Development also has
established a Facebook Page. There is also an option to email comments through the City's
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Website. The Facebook Page has had the added benefit of embedding Community Development
within an online social service community.
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CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
During the past year we have made policy changes to adjust to the changing programs and
community needs; however our objectives have not changed.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
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CR -50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the
program to determine compliance with housing codes and other applicable regulations
Please list those projects that should have been inspected on-site this program year based upon the
schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were
detected during the inspection. For those that were not inspected, please indicate the reason and
how you will remedy the situation.
Waterloo Community Development currently monitors 6 sites that have been funded with HOME
Investment Partnership funds. Waterloo currently partners with Iowa Finance Authority to
inspect the following projects:
• Stokes Senior Housing Ventures located at 515 Stokes Dr., Waterloo IA 50703,
• Stokes Manor DBA Highland Park Apartments at 1311-1528 Prospect Av., Waterloo IA
50703,
• Marsh Place LP at 627 Sycamore Street, Waterloo IA 50703,
• Roosevelt Senior Residences at 200 E. Arlington, Waterloo IA 50703,
• Liberty Manor Apartments at 119 Kent Circle, Waterloo IA 50703,
• Unity Square Townhomes at 100-241 Unity Square, Waterloo IA 50703.
Inspection results are listed below:
Stokes Senior Housing Venture- 9 units were inspected and the following deficiencies were found:
Bathroom GFI outlet is not tripping properly, Kitchen faucet is leaking at the handle, Bedroom
closet door is off track, Kitchen faucet is leaking at handle, Smoke alarm in hallway is missing.
Liberty Manor- 11 units were inspected and the following deficiencies were found: Smoke alarm in
the living room is missing. No working smoke alarm in unit. Kitchen faucet is leaking.
Roosevelt Senior Apartments- 5 units were inspected and the following deficiencies were found:
Emergency light on the 3rd floor south stairway is not working properly, Ceiling in the computer
room has water stains, Fire doors on 2nd floor north stairway are not closing properly and missing
strike plate, Ceiling in the 1st floor north stairway has a hole that needs repaired and has water
stains, North entry door glass is cracked, Light switch in locked storage closet next to unit 103 is
missing cover, Electrical panel in the 1st floor maintenance room is not accessible, Carpet in the 3rd
floor corridor is stained, Kitchen faucet is leaking, Bedroom smoke alarm is not working properly.
Needs to be replaced with a dual sensor smoke alarm, Carpet throughout the unit has been covered
with another carpet which is laying on top of original unattached creating possible trip hazard,
Dishwasher is not working, Smoke alarm in living room is not working properly, Kitchen faucet is
difficult to turn from side to side, Dishwasher is not working properly, Bottom electrical outlet in
the living room at computer desk as a post broken off inside third hole, Recommends replacing
smoke alarms as they appear to be more than 10 years old.
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Highland Park Apartments- No inspections were completed in this PY.
Unity Square Townhomes- No inspections were completed in this PY.
Marsh Place- No inspections were completed in this PY.
Inspections are competed on these units every other year. Highland Park Apartments is no longer in
its affordability period. No additional inspections will be completed.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(b)
All HOME -assisted projects are required to follow Federal regulations regarding income and
occupancy in the selection of tenants throughout the affordability period. All projects must have a
HOME Tenant Selection Policy/Affirmative Fair Housing Marketing Plan. HOME -assisted projects
must market and take action to attract eligible persons in market area without regard to race, color,
national origin, sex, religion, familial status, or disability.
Many of our HOME -assisted units are located in minority areas and specifically marketed directly
toward the African-American community. Marketing and outreach is performed through local
service agencies such as The Jesse Cosby Center, Martin Luther King Center, The Waterloo Housing
Authority, Human Rights Commission and local churches. These agencies are notified regularly to
help fill vacant units. Owners also place ads in the Waterloo/CF Courier when apartments are
vacant. HOME -assisted units make marketing to minority groups such as African-American,
Hispanic, Bosnian and Asian/Pacific Islander as well as disabled communities a priority in efforts to
fill vacant units.
All HOME -assisted units must inform the public, and potential tenants about Federal fair housing
laws and must use the Equal Housing Opportunity logo on marketing materials and written
communications. During monitoring sessions rentals must provide their most current marketing
plan unless there is an existing waitlist for those units. When deficiencies of these regulations are
identified, they are noted and corrective actions are taken by the sub recipients. The review of the
material is conducted during the annual monitoring inspection.
Refer to IDIS reports to describe the amount and use of program income for projects,
including the number of projects and owner and tenant characteristics
Program income in the amount of $10,007.22 was used on HOME projects during the program year.
The funds were used on a Single Family Rehabilitation project located at 2916 W. 9th St. Waterloo,
IA 50702. The household consists of two members a white single mother and a child. The
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household income is at 68% of the area median income putting the household in the moderate
income bracket.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES
ONLY: Including the coordination of LIHTC with the development of affordable housing).
91.320(j)
Other actions that have been taken to maintain affordable housing include funding Iowa Heartland
Habitat for Humanity is the CHDO for the HOME Investment Partnership and provides new
construction affordable homes to low income buyers. Single Family Rehabilitation is also available
to income eligible home owners in need of assistance. All programs are used to keep homes
affordable to low income individuals and families and to preserve the affordable housing stock in
the community.
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CITY OF WATERLOO
Council Communication
Resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2019, and
authorizing transmittal to the Iowa Department of Transportation.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department
Clerk. Office
Reviewer Action Date
We1dn.er, Michele Approved 9/18/2019 ... 10:46 A.M
p:,GAnn. Apap roved 9/18/2019 ... 10:52 AM
ATTACHMENTS:
Description
D FYI112019 Amami Street Reo rr Cot
D 2019 A.nnutill. Street f in:nancu,
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Policy Issue:
Alternative:
Type
(/over Mem
(/over Memo
Resolution approving the Annual Financial Report for City Streets for the
fiscal year ended June 30, 2019, and authorizing transmittal to the Iowa
Department of Transportation.
Submitted By: Michelle Weidner, Chief Financial Officer
I request that a resolution be adopted approving the Annual Financial Report
for City Streets for the fiscal year ended June 30, 2019 and authorizing
the transmittal to the Iowa Department of Transportation.
This report summarizes the city's receipts and expenditures relating to streets
and is required to be filed with the State of Iowa by Iowa Code Chapter
312, Section 14.
If the report isn't approved by council and filed by September 30, the City's
road use tax payments will be suspended.
This report provides the Iowa Department of Transportation and the Federal
Highway Administration with a documented record of receipts and
expenditures made for streets and related activities in the City of Waterloo.
Page 85 of 179
Mayor
QUENTIN
HARM
COUNCIL
MEMBERS
...................
MARGARET
KLEIN
Ward 1
BRUCE
JACOBS
Ward 2
PATRICK
MORRISSEY
Ward 3
JEROME
AMOS, JR.
Ward 4
RAY
FEUSS
Ward 5
SHARON
JUON
At -Large
STEVE
SC HMITT
At -Large
CITY OF WATERLOO, IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER, CPA • Chief'Fircancial Officer
Council Communication
City Council Meeting: September 23, 2019
Prepared: September 18, 2019
Dept. Head Signature: Michelle Weidner, CFO
Number of Attachments: City Street Financial Report
C: Jamie Knutson, Interim City Engineer
Noel Anderson, Community Planning
& Development Director
Aric Schroeder, City Planner
Randy Bennett, Public Works Division Manager
Sandie Greco, Traffic Superintendent
SUBJECT: Annual Financial Report for City Streets for the
Fiscal Year Ended June 30, 2019
Submitted by: Michelle Weidner, Chief Financial Officer
Recommended City Council Action: I request that a resolution be adopted
approving the Annual Financial Report for City Streets for the fiscal year ended
June 30, 2019 and authorizing the transmittal to the Iowa Department of
Transportation.
Summary Statement: This report summarizes the city's receipts and
expenditures relating to streets and is required to be filed with the State of Iowa by
Iowa Code Chapter 312, Section 14.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: If the report isn't approved by council and filed by
September 30, the City's road use tax payments will be suspended.
Alternative: N/A
Background Information: This report provides the Iowa Department of
Transportation and the Federal Highway Administration with a documented record
of receipts and expenditures made for streets and related activities in the City of
Waterloo.
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Page 86 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Cover Sheet
Now therefore let it be resolved that the city council
WATERLOO , Iowa
(City Name)
On 09/23/2019 did hereby approve and adopt the annual
(month/day/year)
City Street Financial Report from July 1, 2018 to June 30, 2019
(Year)
Contact Information
(Year)
9/18/2019 8:01 AM
Fiscal Year
2019
1 of 11
Name
E-mail Address
Street Address
city
ZIP Code
Michelle Weidner
michelle.weidner@waterloo-ia.org
715 Mulberry Street
Waterloo, IA
50703-5714
Hours
Phone
Extension
Phone(Altenative)
8 am to 5 pm Monday -Friday
319-291-4323
3009
319-291-4522
Preparer Information
Name
E-mail Address
Phone
Extension
Michelle Weidner
michelle.weidner@waterloo-ia.org
319-291-4323
Mayor Information
Name
E-mail Address
Street Address
city
ZIP Code
Quentin Hart
Quentin.Hart@waterloo-ia.org
715 Mulberry Street
Waterloo, IA
50703-5714
Phone
Extension
319-291-4301
Resolution Number
Signature Mayor Signature City Clerk
Page 87 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Summary Statement Sheet
Column 1 Column 2 Column 3 Column 4
Road use Other Street Street Debt Totals
Tax Fund Monies
Round Figures to Nearest Dollars
A.BEGINNING BALANCE
1. July 1 Balance
$6,408,569
$30,575,746
$3467999
$40,452,314
2. Adjustments
(Note on Explanation
Sheet)
$0
$0
$322,521
$322,521'
3. Adjusted Balance
$6,408,569',
$30,575,746
$3,790,520
$40,774,835
B. REVENUES
1. Road Use Tax
$8,837,0791
$4,077,481
$1,756,906
$8,$37,0791
2. Property Taxes
2. Snow and Ice Removal
$0
$1,902,258
$1,902,25811
3. Special
Assessments
E.Construction, Reconstruction and Improvements
$0
$0
$0
4. Miscellaneous
$18,313,794
$0
$18,313,794
5. Proceeds from
Bonds,Notes, and
Loans
$0
$0
$1,629,600
$1,629,600
6. Interest Earned
$15,089,710
$711,859
$0$711,8591
$0
7. Total Revenues
(Lines B1 thru B6)
$8,837,079
$19,025,653
$3,531,858
$31,394,590
C. Total Funds
Available
(Line A3 + Line B7)
$15,245,648
$49,601,399
$7,322,378
$72,169,425!
9/18/2019 8:01 AM
Fiscal Year
2019
2 of 11
Column 1 Column 2 Column 3 Column 4
Road use Other Street Street Debt Totals
Tax Fund Monies
Round Figures to Nearest Dollars
EXPENSES
D. Maintenance
1. RoadWay Maintenance
$4,077,481
$1,756,906
$0
$5,834,387
2. Snow and Ice Removal
$1,576,391
$0
$0
$1,576,391
E.Construction, Reconstruction and Improvements
1. Engineering
$888,757
$1,609,002
$284,943!$2,782,7021
2. Right of Way
Purchased
$0
$0
$0
$0
3. Street/Bridge
Construction
$0
$14,820,634
$269,076
$15,089,710
4 Traffic Services
$0
$0
$243,790
! $243,790
F. Administration
$1,049,003
$651,085
$0$1,700,088
G. Equipment
$112,000
$0
$543,683
$655,683
H. Miscellaneous
$0
$0
$0
J. street Debt
1. Bonds, Notes and
Loans -Principal Paid
$0
$0
$1,630,500
$1,630,500
2. Bonds, Notes and
Loans - Interest Paid
$0
$0
$271,758
$271,758'
TOTALS
K. Total Expenses
(Lines D thru J)
$7,703,632
$18,837,627
$3,243,750
$29,785,009'
L. Ending Balance
(Line C -K)
$7,542,016
$30,763,772
$4,078,628
$42,384,416'
M. Total Funds
Accounted
For (K + L = C)
$15,245,648
$49,601,399
$7,322,378
$72,169,425
Page 88 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Miscellaneous Revenues and Expenses Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
3 of 11
Code Number and Itemization of Miscellaneous Revenues (Line B4 on the Summary
Statement Sheet)(See Instructions)
Column 2
Other Street Monies
Column 3
Street Debt
174 ---Sales Tax / Local Option
$10,351,582.00
$0.00
144---FHWA Participation (Fed. Hwy. Admin.)
$556,158.00
$0.00
122 ---RISE Funds
$199,609.00
$0.00
172 ---Labor & Services
$144,778.00
$0.00
191 ---Licenses and Permits
$33,825.00
$0.00
110 ---Parking Revenues
$156,687.00
$0.00
124 ---Iowa DOT
$5,000,000.00
$0.00
173 ---Reimbursement For Damages
$15,617.00
$0.00
115 ---Other Governments (misc.)
$821,862.00
$0.00
181 ---Junk and Old
$1,968.00
$0.00
195 ---Tax Increment Financing (TIF)
$558,241.00
$0.00
123 ---Various State Grants
$136,998.00
$0.00
143 ---FEMA (Fed. Emergency Mgmt. Admin.)
$295,508.00
$0.00
170 ---Reimbursements (misc.)
$40,961.00
$0.00
Line B4 Totals
$18,313,794.00
$0. 00
Code Number and Itemization of Miscellaneous Expenses (Line H on the Summary
Statement Sheet) "On street" parking expenses, street maintenance, buildings, insurance,
administrative costs for printing, legal fees,bond fees etc. (See Instructions)
Column 2
Other Street Monies
Column 3
Street Debt
Line H Totals
Page 89 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Bonds, Notes and Loans Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
4of11
New
Bond ?
Debt Type
Debt Purpose
DOT
Use Only
Issue
Date
Issue
Amount
% Related
to Street
Year
Due
Principal
Balance
as of 7/1
Total
Principal
Paid
Total
Interest
Paid
Principal
Roads
Interest
Roads
Principal
Balance as
of 6/30
0
General Obligation
Street
Improvements
102
06/27/2014
$10,065,000
12
2029
$6,365,000
$835,000
$174,756
5100,200
$20,971
55,530,000
111
General Obligation
Street
Improvements
103
06/29/2015
$12,455,000
14
2030
$10,195,000
$765,000
$316,531
5107,100
$44,314
$9,430,000
111
General Obligation
Street
Improvements
104
06/29/2016
$8,605,000
28
2031
$7,195,000
$710,000
$145,100
5198,800
$40,628
$6,485,000
0
General Obligation
Paving &
Construction
323
06/29/2011
$8,985,000
30
2026
$3,715,000
$1,000,000
$148,600
$300,000
$44,580
$2,715,000!
111
General Obligation
Equipment
402
06/28/2012
$8,040,000
38
2027
$4,660,000
$660,000
$96,230
5250,800
$36,567
$4,000,000
111
General Obligation
Equipment
403
06/27/2013
$5,835,000
12
2028
$4,090,000
$385,000
$100,738
$46,200
$12,089
53,705,000
0
General Obligation
Equipment
404
06/19/2018
$10,505,000
11
2030
$10,505,000
51,090,000
$299,392
$119,900
$32,933
$9,415,000
❑✓
General Obligation
Equipment
405
06/18/2019
$6,790,000
24
2031
$6,790,000
$0
$0
$0
$0
$6,790,000
❑
General Obligation
Storm Sewer
702
06/27/2014
$8,515,000
28
2022
$3,105,000
$1,415,000
$62,100
$396,200
$17,388
$1,690,000
❑
General Obligation
Storm Sewer
703
06/20/2017
$9,245,000
14
2032
$8,155,000
$795,000
$159,200
$111,300
$22,288
$7,360,000
New Bond Totals $6,790,000': $1,629,600
Totals
864,775,000]
87,655,000
81,502,647
81,630,500
5271,758
$57,120,000
Page 90 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Project Final Costs Sheet
For construction, reconstruction, and improvement projects with costs equal to or greater
than 90% of the bid threshold in effect as the beginning of the fiscal year.
Check here if there are no entities for this year
Project Final Costs Sheet (Section A)
9/18/2019 8:01 AM
Fiscal Year
2019
5of11
1. Project Number
2. Estimated Cost
3. Project Type
4. Public Letting?
5. Location/Project Description (limits, length, size of structure)
784
$4,138,812
SURF
Yes
FY2011 West Shaulis Road (Ans Ext North)
797
$1,760,102
SURF
Yes
FY2012 East Donald Street Transportation Improvements
871
$623,950
SURF
Yes
FY2015 Geraldine Road - Phase!!!
921
$8,865,766
SURF
Yes
FY2017 Street Reconstruction Program
943
$1,131,278
SURF
Yes
FY18 Asphalt Overlay Program
Project Final Costs Sheet (Section B)
1. Project Number
6. Contractor Name
7. Contract
Price
8. Additions/
Deductions
9. Labor
10. Equipment
11. Materials
12. Overhead
13. Total
784
Croell & Subsidiaries, Inc.
$3,128,213
$466,430
$0
$0
$0
$0
$3,594,643
797
StickfortConstructionCorp.
$1,552,872
$135,461
$0
$0
$0
$0
$1,688,333
871
Benton's Sand & Gravel,
Inc.
$514,956
$17,653
$0
$0
$0
$0
$532,609
921
Aspro, Inc.& Subsidiaries
$7,699,491
$40,077
$0
$0
$0
$0
$7,739,568
943
Aspro, inc. & Subsidiaries
$1,226,902
$137,649
$0
$0
$0
$0
$1,364,551'
Page 91 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Road/Street Equipment Inventory Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
6of11
1.
Local Class
I.D. #
2.
Model
Year
3.
Description
4.
Purchase
Cost
5.
Lease
Cost
/Unit
6.
Rental
Cost
/Unit
7. Used On
Project
this FY?
8.
Status
S - 191418
2014
Ford F150 Supercab XL- White
$24,157
$0
$0
No
NOCH
S - 191419
2014
Ford F150 Supercab XL - White
$24,157
$0
$0
No
NOCH
S - 191420
2014
Ford F150 Supercab XL - White
$23,530
$0
$0
No
NOCH
S - 191518
2015
Elgin Pelican Street Sweeper
$187,104
$0
$0
No
NOCH
S - 191601
2016
Ford SD F350 1 Ton Pickup - White
$49,981
$0
$0
No
NOCH
S - 191602
2016
Ford SD F350 1 Ton Pickup - White
$49,981
$0
$0
No
NOCH
SE -
2003
Angle Broom Attachment for Deere 260 Skid Loader
$5,130
$0
$0
No
NOCH
194R02-2
T- 172A02
2002
Ford Ranger
$15,127
$0
$0
No
NOCH
T - 162E01
2002
Ford Econoline 3/4 Ton Van
$19,375
$0
$0
No
SOLD
S - 193608
2004
Freightliner M2106 Yellow Dump Truck
$67,962
$0
$0
No
NOCH
S - 193607
2004
Freightliner M2106 Yellow Dump Truck
$67,962
$0
$0
No
NOCH
S - 193606
2004
Freightliner M2106 Yellow Dump Truck
$67,962
$0
$0
No
NOCH
SE -
1991
Target Pro 65 Cement Saw
$8,000
$0
$0
No
NOCH
710296
S - 710256
1990
Ingersoll Rand Compressor 185
$8,008
$0
$0
No
NOCH
SE -
1984
Ferguson 46 Roller
$15,000
$0
$0
No
SOLD
710370
SE -
2000
Maurer 20' Tandem Trailer
$5,365
$0
$0
No
NOCH
195L01
S - 194S01
1999
Etnyre Chip Spreader
$132,925
$0
$0
No
NOCH
SE -
1999
JD 310SE Wheel Loader Backhoe w/Tamper Ext
$66,400
$0
$0
No
NOCH
194G01
SE -
1998
JD 770CH Road Grader
$154,900
$0
No
NOCH
194605
p9e
92 of
179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Road/Street Equipment Inventory Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
7of11
1.
Local Class
I.D. #
2.
Model
Year
3.
Description
4.
Purchase
Cost
5.
Lease
Cost
/Unit
6.
Rental
Cost
/Unit
7. Used On
Project
this FY?
8.
Status
SE -
1998
JD 770CH Road Grader
$154,900
$0
$0
No
NOCH
194602
SE -
1998
JD 770CH Road Grader
$154,900
$0
$0
No
NOCH
194601
S - 193A02
2003
Ford F450-550 White Flatbed Truck
$34,092
$0
$0
No
NOCH
S - 193605
2003
Freightliner FL80 - Dump Truck
$75,622
$0
$0
No
NOCH
S - 194C01
2002
Navistar Model 4700 Chassis w/Tank/Sprayer
$88,807
$0
$0
No
NOCH
S - 193604
2001
IHC 4700 Dump Truck
$68,064
$0
$0
No
NOCH
S - 193603
2001
IHC 4700 Dump Truck - T444E
$68,064
$0
$0
No
NOCH
S - 193601
2000
Freightliner FL70 - Dump Truck
$70,334
$0
$0
No
NOCH
SE -
1999
Tink Bucket Grapple Attachment (for Front End
$6,800
$0
$0
No
NOCH
197F01
Loaders)
S- 192J01
1999
Ford F250 Flatbed Truck
$21,617
$0
$0
No
NOCH
S - 194M01
1998
Ingersoll Rand 9 Wheel Rubber Tire Roller
$41,700
$0
$0
No
NOCH
SE -
1991
Caterpillar Reclaimer
$250,000
$0
$0
No
NOCH
710260
SE -
1991
Caterpillar Vibrator Roller
$50,000
$0
$0
No
NOCH
710297
SE-
2004
JD544J End Loader
$118,160
$0
$0
No
NOCH
194A01
S - 195S10
2004
Elgin Pelican Sweeper Series P
$108,275
$0
$0
No
NOCH
S - 192J02
2005
Ford F350 XLS Dually Truck
$20,878
$0
$0
No
NOCH
S - 192N01
2005
Chevy Colorado 1/2 Ton Truck
$15,456
$0
$0
No
NOCH
SE -194H01-
1998
TC -44H Pincer Bucket Grappler w Plows
$25,100
$0
$0
No
NOCH
2
S - 193609
2006
Freightliner Truck M2106
$84,565
$0
$0
No
NOCH
S - 1931310
2006
Freightliner Truck M2106
$84,565
$0
$0
No
NOCH
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Road/Street Equipment Inventory Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
8of11
1.
Local Class
I.D. #
2.
Model
Year
3.
Description
4.
Purchase
Cost
5.
Lease
Cost
/Unit
6.
Rental
Cost
/Unit
7. Used On
Project
this FY?
8.
Status
SE -
194M03
2006
Ferguson Static Roller
$38,962
$0
$0
No
NOCH
S - 195511
2004
Elgin Pelican P Dual Street Sweeper
$106,000
$0
$0
No
NOCH
T - 175V01
2004
Ford F750 w/ Aerial
$103,027
$0
$0
No
NOCH
S - 190806
1990
Sno-Go Loader -mount Snowblower
$38,143
$0
$0
No
NOCH
S - 190805
2008
Freightliner Asphalt Patcher M2106 - White
$103,783
$0
$0
No
NOCH
T - 175M04
2008
Pickup Line Striper AL 120
$32,003
$0
$0
No
NOCH
S - 190901
2009
Freightliner Single Axle Dump Truck M2 106V
$111,538
$0
$0
No
NOCH
S - 190902
2009
Freightliner Single Axle Dump Truck M2 106V
$111,538
$0
$0
No
NOCH
S - 190030
1993
Chevy 1/2 Ton Pickup
$10,378
$0
$0
No
SOLD
SE -
197F01-2
2008
Grapple Bucket for End Loaders
$14,950
$0
$0
No
NOCH
SE -
194A05
2009
John Deere Loader 624K
$119,556
$0
$0
No
NOCH
SE -
190801
2009
John Deere Motor Grader
$148,008
$0
$0
No
NOCH
S - 191001
2010
Intl Tandem Dump Truck w/ anti -icing system
$131,533
$0
$0
No
NOCH
S - 191002
2010
Intl 7300 Single Axle Dump Truck
$113,600
$0
$0
No
NOCH
S - 191003
2010
Intl 7300 Single Axle Dump Truck
$113,600
$0
$0
No
NOCH
S - 191008
2010
Elgin Pelican Street Sweeper
$161,261
$0
$0
No
NOCH
T - 170711
2007
Ford F750 Digger Derrick
$122,723
$0
$0
No
NOCH
S - 191115
2011
Elgin Pelican Street Sweeper
$165,352
$0
$0
No
NOCH
S - 191103
2012
Freightliner M2106V Dump Truck
$134,132
$0
$0
No
NOCH
S - 191104
2012
Freightliner M2106V Dump Truck
$134,132
$0
$0
No
NOCH
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Road/Street Equipment Inventory Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
9of11
1.
Local Class
I.D. #
2.
Model
Year
3.
Description
4.
Purchase
Cost
5.
Lease
Cost
/Unit
6.
Rental
Cost
/Unit
7. Used On
Project
this FY?
8.
Status
S - 191105
2012
Freightliner M2106V Dump Truck
$132,109
$0
$0
No
NOCH
SE - 191118
2011
Crafco Trailer -Mounted Crack Sealer EZ1000EB
$36,594
$0
$0
No
NOCH
S - 191401
2014
Freightliner 108SD Snow Control Truck
$130,401
$0
$0
No
NOCH
S - 191402
2014
Freightliner 108SD Snow Control Truck
$130,401
$0
$0
No
NOCH
SE -
191410
2014
John Deere 770G Grader
$193,257
$0
$0
No
NOCH
SE -
194R02
2000
John Deere 260 Skid Loader with 48" Forks, Snow
Plow, Bucket
$33,100
$0
$0
No
NOCH
S - 190050
2000
Ford F250 Pick-up - White
$23,402
$0
$0
No
NOCH
S - 191711
2016
JD655K-II 4WD Loader with Bucket
$113,900
$0
$0
No
NOCH
S - 191608
2017
Freightliner Snow Control Truck
$138,452
$0
$0
No
NOCH
S - 191607
2017
Freightliner Snow Control Truck
$138,452
$0
$0
No
NOCH
T - 11061
2016
Line Lazer IV 5900 with Line Driver HD & Dual Bead
System
$11,924
$0
$0
No
NOCH
T - 11062
2016
Line Lazer IV 3900 with Beat Kit (Walk -Behind)
$5,568
$0
$0
No
NOCH
T - 171805
2018
Ford F550 Aerial Boom Truck
$126,847
$0
$0
No
NOCH
S - 191904
2019
Intl 7300 Single Axle Dump Truck
$150,964
$0
$0
No
NEW
S - 191903
2019
Int'I 7300 Single Axle Dump Truck
$150,964
$0
$0
No
NEW
T - 11219
2019
Ford F350 Truck
$42,713
$0
$0
No
NEW
T - 11203
2019
Grand Lazer Paint Machine
$5,926
$0
$0
No
NEW
Page 95 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Explanation Sheet
9/18/2019 8:01 AM
Fiscal Year
2019
10 of 11
Comments
CITY OF WATERLOO STREET FINANCIAL REPORT FYE2019
CITY NUMBER 8155
SUMMARY SHEET - LINE A2 ADJUSTMENT TO BEGINNING BALANCE, COLUMN 3, STREET DEBT:
I. A total of $322,520.69 of bond proceeds previously reported as not attributable to street projects was reallocated to street purposes, as follows:
1. Issue 403 $ 322,521
Total Transfers In $ 322,521
Page 96 of 179
Form 517007 [5-2019}
Office of Local Systems
Ames, IA 50010
City Name
WATERLOO
City Street Financial Report
Monthly Payment Sheet
Month
Road Use tax Payments
July
$652,373.15
August
$1,034,313.09
September
$992,443.66
October
$613,154.14
November
$766,942.35
December
$776,475.65
January
$746,357.44
February
$739,638.87
March
$602,438.71
April
$372,295.47
May
$824,683.91
June
$715,962.09
Totals$8;837,078:53
Page 97 of 179
9/18/2019 8:01 AM
Fiscal Year
2019
11 of 11
CITY OF WATERLOO
Council Communication
Resolution authorizing an exception to the City of Waterloo purchasing procedures policy to approve the
purchase of a demonstration unit garbage truck, in the amount of $240,468.
City Council Meeting: 9/23/2019
Prepared: 9/15/2019
REVIEWERS:
Department Reviewer Action Date
Public Works Department Evens, p:,eA.n.na.Approved 9/11..7/7,019 ... 9:4 ..M
Clerk Office i^',ve:�, t:,c�ru�� Approved 9/17/2019... 9:41 A.IM
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Resolution authorizing an exception to the City of Waterloo purchasing
procedures policy to approve the purchase of a demonstration unit garbage
truck, in the amount of $240,468.
Submitted By: Randy Bennett, Public Works Manager
Approve Resolution
This is an excellent opportunity to purchase another make of truck to replace
a Curbtender garbage truck that has been taken out of service.
$240,468.00
Sanitation Fund - 525-15-5400-2117
Strategy 2.2: Enlist all City departments and staff members in efforts to
promote a safer community.
Page 98 of 179
CITY OF WATERLOO
Council Communication
Resolution approving Acceptance of Improvements of the Ridgeway Development, 1850 W. Ridgeway
Avenue, and Village West Subdivision, performed by BC S Properties, LLC, of Cedar Falls, Iowa, and
receive and file two-year maintenance bond.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department Reviewer Action Date
1Erog9nee ing Knu:uison, ,11 urnle Approved 9/17/2019 - 3:22 P M
IC; Ilerki 0: Itice 1:,cAnnun Approved 9/i8/20l9-l001 A
ATTACHMENTS:
Description Type
D R.inip$ wnayi ev. Vil. age Addufion 1'vi.nn:um ilrnnnsi Cover 1 ern
SUBJECT:
Resolution approving Acceptance of Improvements of the Ridgeway
Development, 1850 W. Ridgeway Avenue, and Village West Subdivision,
performed by BCS Properties, LLC, of Cedar Falls, lowa, and receive and
file two-year maintenance bond.
Submitted by: Submitted By: Dennis J. Gentz, PE, Assistant City Engineer
Summary Statement:
The improvements required as a condition precedent to the approval
of Ridgeway Development and Village West Subdivision, Waterloo, Iowa,
namely sanitary sewer serving Ridgeway Development, 1850 W. Ridgeway
Avenue, and paving, sanitary sewer, and storm sewer serving Village West
Subdivision, have been completed in substantial conformance with the
construction plans, standards, and requirements of this office.
Page 99 of 179
IMT INSURANCE
e
MAINTENANCE BOND
Bond No, SY95327
KNOW ALL MEN BY THESE PRESENTS, That we, BCS Properties, L.L.C.
as Principal, and IMT Insurance Company, a Corporation
organized under the laws of the State of Iowa, with principal offices at West Des Moines, Iowa, as Surety, are held and firmly
bound unto City of Waterloo
(hereinafter called the Obligee), in the penal sum of Four Hundred Eighty-five Thousand Five Hundred Ninety-two and 90/100
($485,592.90 ) Dollars, for the payment of which, well and truly to be made, we do hereby bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, The said Principal has heretofore entered into a contract with the obligee above named for
Provision Parkway- Storm Sewers, Sanitary Sewers, Paving, Storm Intakes, Subdrains, and Gurbs and Gutters
WHEREAS, said contract provides that the Principal shall furnish a bond which shall remain in force for a period of
Two (2) year(s) from the date of completion of the Project as established by the Engineer or Architect and which shall be
conditioned to guarantee against all defects in workrnanship and materials which shall become apparent during said period.
NOW, THEREFORE, THE CONDITION OF THE OBLIGATION IS SUCH THAT, if the Principal shall
indemnify the Obligee for all loss that the obligee may sustain by reason of any defective materials or workmanship which
shall become apparent during the period of Two (2) year(s) from the date of completion of the Project as established
by the Engineer or Architect, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that in the event of any default on the part of the said Principal, written statement of the
particular facts showing such default and the date thereof shall be delivered to the Surety by certified mail at its home office,
4445 Corporate Drive, West Des Moines, Iowa 50266, promptly and in any event within thirty (30) days after the obligee or his
representative shall learn of such default.
Signed, sealed and dated this 21st day of January 2019
Countersigned
By
Resident Ag
SY 03 08 (01/19)
BCS Properties, L.L.C.
IMT Insurance Company
Jason Styve, Attorney -in -Fact
Page 100 of 179
1MT INSURANCE
0
POWER OF ATTORNEY
No. 95327
Know All Persons By These Presents, that IMT Insurance Company a corporation duly organized under the laws of the State of Iowa, and
having its principal office in the City of West Des Moines, County of Polk, State of Iowa, hath made, constituted and appointed, and does by these
presents make, constitute and appoint
Jason Styve
of Cedar Falls and State of Iowa its true and lawful Attorney -in -Fact, with full power and
authority hereby conferred in its name, place and stead, to sign, execute, acknowledge and deliver in its behalf as surety any and all bonds, under-
takings, recognizances or other written obligations in the nature thereof, subject to the limitation that any such instrument shall not exceed the
amount of:
Four Hundred Eighty-five Thousand Five Hundred Ninety-two and 90/100 ($484,592.90) Dollars
and to bind IMT Insurance Company thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized
officers of IMT Insurance Company, and all such acts of said Attorney -in -Fact, pursuant to the authority herein given, are hereby ratified and
confirmed.
This Power -of -Attorney is made and executed pursuant to and by authority of the following By -Laws adopted by the Board of
Directors of IMT Insurance Company on December 18, 1998.
ARTICLE VIII, SECTION 4. - The President or any Vice President or Secretary shall have the authority to appoint Attorneys In Fact and
to authorize them to execute on behalf of the Company, and attach thereto the Corporate Seal, bonds, undertakings, recognizances, con-
tracts of indemnity or other obligatory writings, excluding insurance policies and endorsements.
ARTICLE VIII, SECTION 5. - The signature of any authorized officer and the Corporate Seal may be affixed by facsimile to any Power
of Attorney authorizing the execution and delivery of any of the instruments described in Article VIII, Section 4 of the By -Laws. Such
facsimile signature and seal shall have the same force and effect as though manually affixed.
In Witness Whereof, IMT Insurance Company has caused these presents to be signed by its President and its corporate seal to
be hereto affixed, this 21th day of January ;2019
STATE OF IOWA
COUNTY OF POLK
ss:
IMT Insurance Company e�'•: r.
•
Sean Kennedy, P \54� ; •••.%
On this 21th day of January , 2019 , before me appeared Sean Kennedy, to me personally known,
who being by me duly sworn did say that he is President of the IMT Insurance Company, the corporation described in the foregoing instrument,
and that the Seal affixed to the said instrument is the Corporate Seal of the said Corporation and that the said instrument was signed and sealed in
behalf of said Corporation by authority of its Board of Directors.
In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal at the City of West Des Moines, Iowa, the day and year
first above written.
•+ors
SETH CARY
COMMISSION N0. 783929
MY COMMON Emus
Slal a?O
Notary Public, Polk County, Iowa
CERTIFICATE
1, Dalene Holland, Secretary of the IMT Insurance Company do hereby certify that the above and foregoing is a true and correct copy of
the POWER-OF-ATTORNEY, executed by said the IMT Insurance Company, which is still in force and effect.
In Witness Whereof, I have hereunto set my hand and affixed the Seal of the Company on 21th day of
January , 2019 ,,,,"
N1 r�
\ditika.
Dalene Holland, Secretary
SY 06 06 (01119)
=ay_
fi
r'rYf1
Page 101 of 179
Engineer's Statement of Completion
Project: Village West Subdivision
Waterloo, Iowa
Developer: BCS Properties
604 Clay Street
Cedar Falls, Iowa
To City of Waterloo, Iowa:
I hereby state that the construction of the Provision Parkway public improvement portion of the
project has been substantially completed in general compliance with the site construction plans.
Date:
Distribution: Engineer
City of Waterloo
CLAPSADDLE-GARBER ASSOCIATES, INC.
Adam C Daters, P.E.
Iowa License No. 19579
CGA PN 5509 2
Page 102 of 179
CITY OF WATERLOO
Council Communication
Resolution approving a Professional Services Agreement with Stanley Consultants, Inc., of Des Moines,
Iowa, in an amount not to exceed $505,000, in conjunction with the Park Avenue and llth Street over Cedar
River Bridge Replacements Feasibility Study, and authorizing the Mayor to execute said document.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department Reviewer Action Date
1 ungpnnaee 'nrng Krnuison, 11 ii Appnnov..d 9/17/2019 :09 PM
Clerk Office i^',vcna p:,cAnn Apppnoved 9/18/2019 ... 10.00 AM
ATTACHMENTS:
Description Type
D PRnks:nirnd Snidy `pstQannley P' A. Cover Memo
D Puukanuli pth worki..,lenient ;.._Staniey PASA. C'cver lemo
Backup Material
D PVoph ssnonani Services ApppeeriCnent
SUBJECT:
Resolution approving a Professional Services Agreement with Stanley
Consultants, Inc., of Des Moines, Iowa, in an amount not to exceed
$505,000, in conjunction with the Park Avenue and llth Street over Cedar
River Bridge Replacements Feasibility Study, and authorizing the Mayor to
execute said document.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
Source of Funds: GO Bonds
Page 103 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
PARK AVE AND 11TH STREET OVER CEDAR RIVER BRIDGE REPLACEMENTS
FEASIBILITY STUDY
CITY OF WATERLOO, IOWA
Draft August 26, 2019
The City of Waterloo (CLIENT) proposes replacing the existing Park Avenue and 11`h Street over Cedar
River Bridges. The existing bridges in downtown Waterloo are nearing the end of their service life.
This will be a multiphase contract with three separate phases of work: Feasibility Study, Preliminary and
Final Engineering, and Construction Services.
This Scope of Work is for preparing a feasibility study phase of the project.
PART 1 - BASIC SERVICES
CONSULTANT shall perform Basic Services consisting of those described belo
1.1 Project Management
1.1.1 Develop a project schedule and update as required. Proposed project schedule to be
developed assuming the Competitive Highway Bridge Program (CHBP) grant schedule will
be utilized.
1.1.2 Provide progress reports monthly identifying work completed during previous month,
describing upcoming tasks, and documenting information requested from CLIENT.
1.1.3 Coordinate with Iowa Department of Transportation (lowa DOT) Local Systems Bureau as
needed throughout project.
1.2 Public Involvement
1.2.1 Develop and maintain social media website for the project through coordination with the
CITY.
1.2.1.1 The website will entail designing an online presence capable of handling unrestricted
public content distribution with the potential for daily postings. In addition, the site will
capture user comments, feedback, and questions. A dedicated social media presence will
be included using the following:
• Dedicated webhosting provided by a third party such as GoDaddy or BlueHost.
• Include the one-time purchase of a dedicated URL (web address) and potential annual
renewals.
• Construct a database driven website to achieve two-way communication. A WordPress
CMS will be installed.
• Design the CMS to match any graphical or color needs of the CITY and review the final
layout and design with the project team.
• Assign a CONSULTANT project team member(s) with editorial access to the CMS to
add new content.
• Establish an editorial process for new content to meet CITY and CONSUTLANT
guidelines.
• Coordinate with graphic designer to create site and individual post graphics.
Scope of Work - Park Ave and 11TH Street over Cedar River Bridge Replacements - Feasibility Study
Page 1 of 9
Page 104 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
1.2.1.2 If the social media can be shared as a part of CONSULTANT's primary Linkedln,
Facebook, and Twitter accounts, those accounts will be added to the CMS for auto
posting. If the project requires a stand-alone social media presence, the web designer will
create these accounts using handles approved by the project team.
1.2.1.3 Maintain site with continual support as new information is added and removed.
1.2.2 Introduce project at City Council Workshop. Discuss intent for project with CITY prior to
beginning Feasibility Study effort.
1.2.3 Present results of Feasibility Report and Preferred Alternative at City Council Workshop.
1.2.4 Conduct early coordination with key stake holders.
• For 11th Street bridge, stakeholders to include, but not limited to, Crystal Ice and Powers
Manufacturing
• For Park Ave bridge, stakeholders to include, bu
and Waterloo Development Corporation (WDC).
1.2.5 Attend up to two (2) Public Information meetings to present Preferred Alternative.
1.2.5.1 Up to three (3) members from CONSULTANT to attend meetings.
1.2.5.2 Prepare up to three (3) display exhibits for Public Information Meeting such as the
following:
• Elevation View of Preferred Alternative showing possible aesthetics
• Cross Sections of the proposed structures
1.3 Alternative Funding Sources
1.3.1 If the CITY is unsuccessful with receiving the CHBP grant, the CONSULTANT will identify
funding opportunities and submit grant applications as identified. CONSULTANT will
investigate local, state and federal funding source opportunities.
1.3.2 Develop a project phasing plan to accommodate funding received.
limited to, Main Street Waterloo
1.4 Environmental Clearances.
1.4.1 Proceed with project development assuming a Programmatic Categorical Exclusion or a
Categorical Exclusion with a signoff.
1.4.2 Conduct testing of existing materials on the bridge that are known to potentially contain
asbestos. Identify if asbestos is present and provide summary report.
1.4.3 Conduct testing of paint system for presence of lead, chromium, or other hazardous
substances. Develop a summary report of the contaminant levels.
1.4.4 Contact state and federal regulatory agencies to identify permits and agency approvals
required for bridge replacement.
1.4.5 Coordinate with Iowa Department of Transportation (Iowa DOT) Location and Environment
Bureau as needed throughout project.
1.5 Conduct Functional Alternative Analysis Workshop (FAAW)
1.5.1 Develop FAAW agenda assuming a two-day workshop with city staff and up to four (4)
members from CONSULTANT.
1.5.2 CONSULTANT will lead the 2 -day workshop with a Certified Value Specialist (CVS).
Workshop to be two (2) full days in an office setting.
Scope of Work - Park Ave and 11TH Street over Cedar River Bridge Replacements - Feasibility Study
Page 2 of 9
Page 105 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
1.5.3 Three (3) additional CONSULTANT team members will attend and participate in the
Workshop. Team members will include project manager and subject matter experts in the
fields of structures/bridge engineering and roadway geometrics/traffic engineering and
project stakeholders as identified by the CITY.
1.5.4 CONSULTANT shall lead the 2 -day workshop following an agenda consistent with the value
planning process.
1.5.4.1 City Participants in 2 -day workshop will include those with vested interest in the design
scoping and development of this bridge rehabilitation project. City encouraged to
provide 4 to 8 participants.
1.5.4.2 CONSULTANT shall lead systematic 5 -step process with workshop participants in
accordance with established value methodology. Participants will identify project
functions and brainstorm alternative means to achieve selected functions within the
allocated budget and construction schedule. Group ranking, and evaluation of
alternatives shall include impacts to project scope, cost, schedule, and other key factors.
1.5.4.3 CONSULTANT shall document discussions and track project costs during workshop.
1.5.5 The CONSULTANT will provide a brief Technical Memorandum summarizing the results of
the FAAW. This memo will highlight FAAW activities performed and summarize the results
of the following goals of the Workshop:
• ldentify proposed roadway cross section on bridges.
• Develop roadway profile considerations and summarize impacts of each profile option.
• ldentify critical path items and develop an estimated construction schedule.
• Establish project limits including length and width of roadway impacted by bridge and
approach improvements.
• ldentify any additional right-of-way needs.
1.5.6 DELIVERABLE Submit FAAW memorandum to CITY for review and concurrence.
1.6 Feasibility Study
1.6.1 Participate in a kickoff meeting with CLIENT to define and clarify requirements for the
project and receive available data. Establish design criteria for project. Up to three (3)
persons from CONSULTANT will participate in the meeting.
1.6.2 Review available data including:
• Bridge inspection reports.
• Iowa DOT roadway and bridge design manuals, standards and details.
• GIS utility data provided by CITY.
• Existing ground surface available through CITY LiDAR mapping.
1.6.3 Conduct surveys appropriate for Feasibility Study level of review:
1.6.3.1 Field Survey
1.6.3.1.1 The survey limits will be within the Park Avenue corridor (from approximately
Jefferson Street to Lafayette Street) and within 1 i ' Street corridor (from
approximately Commercial Street to Lafayette Street).
Scope of Work - Park Ave and 11TH Street over Cedar River Bridge Replacements - Feasibility Study
Page 3 of 9
Page 106 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
1.6.3.1.2 Apparent Right -of -Way (ROW) and property lines will be plotted based on
available assessors mapping and GIS information. No courthouse or deed
research will be completed during Phase 1 of this project.
1.6.3.1.3 Limited survey of the existing bridges will be collected to document existing
structure location at each abutment and location and elevation of top of each pier.
1.6.3.1.4 The Horizontal Datum used will be NAD83 Iowa North, State Plane Coordinates.
The Vertical Datum used with be NAVD88 (Geoidl2A)
1.6.3.1.5 Primary survey control points and benchmarks will be established at each
intersection and at each end of the bridges within the survey limits.
1.6.3.1.6 Limited traffic control will be included in the field survey by the survey field
crew as required to conduct work. If long term lane closures or traffic control
devices are required, this will be provided by a private traffic control company. A
separate cost item is included as part of the fee for $2000 should this be required.
1.6.3.2 Utility Survey
1.6.3.2.1 All visible evidence of private utilities will be collected to include
manhole/handhole structures, intakes, poles, risers, meters, and valves.
1.6.3.2.2 Locate old Waterloo Water Works main located near existing Park Ave. bridge.
1.6.3.2.3 Underground utilities will be collected as marked by Iowa One Call locate
service.
1.6.3.2.4 Other utilities shown on provided utility mapping will be plotted in approximate
locations.
1.6.3.3 Railroad Spur Area Survey
1.6.3.3.1 Top of rail will be collected in this area both on main and side tracks.
1.6.3.3.2 Estimated railroad access permit and railroad flagger costs are included in this
scope and fee.
1.6.3.4 River Survey
1.6.3.4.1 Up to five (5) cross sections of the river bottom will be collected. Two (2) cross
sections at Park Avenue and three (3) cross sections at 11th Street bridge location.
1.6.3.5 DELIVERABLES:
1.6.3.5.1 All survey data will be delivered in MicroStation/Open Roads format using Iowa
DOT coding methods, linework and layers.
1.6.3.5.2 A control / benchmark report will be provided.
1.6.3.5.3 All other information collected during the survey will be provided, including
structure photos, site photos, and utility mapping/ownership.
1.6.4 Preliminary Geotechnical Services
1.6.4.1 Perform desktop assessment of anticipated soil and bedrock conditions at each bridge
location and will include a review of the following source:
• NRCS soil survey, USGS geological survey, aerial photos, bedrock maps, other
published data, available as -built flood protection system information, available as -
built bridge information, and local project experience.
• The desktop assessment will include one site visit to review existing conditions.
Scope of Work - Park Ave and 11TH Street over Cedar River Bridge Replacements - Feasibility Study
Page 4 of 9
Page 107 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
1.6.4.2 Evaluation of up to three (3) bridge foundation alternatives, including one (1) shallow
and two (2) deep foundation options. Evaluate with respect to the following criteria:
relative construction cost, constructability, construction duration, and risk of potential
construction issues.
1.6.4.3 Develop the geotechnical engineering plan for the preferred alternative based on the
results of the desktop assessment, evaluation of bridge foundation alternatives, and a
conceptual design for the preferred alternative. The following will be developed for each
bridge:
• Proposed field exploration plan
• Proposed laboratory testing plan
• Proposed geotechnical engineering services
1.6.4.4 DELIVERABLE: Develop a report with the results of the desktop assessment and
evaluation of foundation alternatives summarizing these results, including the proposed
geotechnical engineering services for the preferred alternative.
1.6.5 Conduct Traffic Analysis
1.6.5.1 Data Collection
1.6.5.1.1 Obtain available traffic volume data from the City and/or INRCOG relevant to
the two corridors (Highway 218 to Franklin Street along both corridors).
1.6.5.1.2 Obtain traffic signal timing plans for all signalized intersections along both
corridors.
1.6.5.1.3 Document existing corridor features and operation including speed limits,
through and turn lanes (number and dimensions), parking facilities, pedestrian
and bicycle facilities, mass transit facilities, access points.
1.6.5.2 Perform Traffic Analysis
1.6.5.2.1 Coordinate initial discussion with City Traffic Engineer, City Engineer,
INRCOG, City Complete Streets Advisory Committee to clarify objectives for
traffic analysis.
1.6.5.2.2 Coordinate preliminary projections review for each corridor and submitted to the
City for approval prior to future capacity analysis.
1.6.5.2.3 Perform capacity analysis on existing conditions using SYNCHRO analysis
software.
1.6.5.2.4 Perform future traffic projections using recommendations from the
City/INRCOG to calculate future traffic volumes.
1.6.5.2.5 Perform capacity analysis on future conditions.
1.6.5.3 Develop Traffic Recommendations
1.6.5.3.1 Investigate the necessary operation and lanes needed for efficient operation in the
future.
1.6.5.3.1.1 Evaluate if one through lane in each direction is adequate for future
conditions.
1.6.5.3.1.2 Identify need for turn lanes throughout including intersections.
1.6.5.3.1.3 Provide transition recommendations at both ends of both corridors,
particularly if two/three lane operation is recommended.
Scope of Work - Park Ave and 11TH Street over Cedar River Bridge Replacements - Feasibility Study
Page 5 of 9
Page 108 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
1.6.5.3.2 Provide complete streets options to accommodate pedestrians, bicycles, buses,
parking, etc.
1.6.5.3.2.1 Attend up to three (3) Complete Street Advisory Meetings to provide project
updates.
1.6.5.3.2.2 Include consideration for adding bike signals and/or detection systems.
1.6.5.4 DELIVERABLES:
1.6.5.4.1
1.6.5.4.2
Develop draft traffic analysis report and submit to the CITY.
Attend meeting to review with city staff and Complete Streets Advisory
Committee.
1.6.5.4.3 Address comments received in the Feasibility Report with corridor layout and
operational recommendations.
1.6.6 Investigate Roadway Design Concepts
1.6.6.1 Coordinate with stakeholders at the start of design (engineering, traffic) to clarify goals
for concept development.
1.6.6.2 Complete initial alignment study to develop horizontal and vertical alignment options
for both corridors. The horizontal alignment at each bridge will closely match the
existing alignment. Two vertical profile options will be developed with the following
objectives:
• Match the existing hydraulic capacity by keeping low chord of proposed
superstructure at or above existing structure low chord.
• Raise the profile sufficiently to eliminate the need for closure gates allowing the
bridge to remain open to traffic during a flood fight. Amount of profile raise to be
evaluated. Additional consideration will include accommodating changes to the
approach profiles on both ends of each bridge and the impact to access points on
the approaches. Conflict with proposed improvements will be identified.
1.6.6.3 Investigate the adjacent riverfront trail system to address connection improvements at
both ends of eachbridge. Existing connections to be maintained at a minimum, and
improvements to connections will be evaluated.
1.6.6.4 At the east end of the l lth Street bridge, the existing railroad crossing will be evaluated
to determine if there are feasible options to either raise or eliminate the crossing to
accommodate raising the bridge/roadway profile.
1.6.6.5 Recommendations will include roadway cross section options. Up to three (3) cross
section alternatives on the bridge with corresponding options on each approach. Include
consideration for the corridor layout with transitions at both ends for ultimate
improvement scenarios, which may extend beyond the project limits for future planning
purposes.
1.6.6.6 DELIVERABLE: Summarize results in the Alternative Summary Memo and
Feasibility Report.
1.6.7 Evaluate Bridge Alternatives
1.6.7.1 Investigate span arrangement options with consideration for hydraulics, structure depth,
existing bridge foundations.
Scope of Work - Park Ave and 11TH Street over Cedar River Bridge Replacements - Feasibility Study
Page 6 of 9
Page 109 of 179
Stanley Consultants INC.
Exhibit 1
Scope of Services
1.6.7.2 Evaluate up to three (3) replacement structure types.
• IowaDOT standard Prestressed Beams
• Rolled Steel or Welded Plate Girder
• One additional structure type identified during study.
1.6.7.3 Coordinate potential structure types with alignment and vertical profile alternatives to
establish roadway profiles meeting the project objective.
1.6.7.4 Include consideration of potential future white -water course at the Park Avenue bridge.
1.6.7.5 Include consideration for improved vertical clearance over bike trail at the Park Avenue
bridge.
1.6.7.6 Investigate possible smart bridge component
1.6.7.7 DELIVERABLE: Summarize results in the Alternative Summary Memo and
Feasibility Report.
1.6.8 Investigate Floodwall Improvement Options
1.6.8.1 Evaluate floodwall rehabilitation and replacement options ;under west end of Park
Avenue bridge.
1.6.8.2 Develop options for reconfiguring floodwall a1i
bridge.
1.6.9 Perform Hydraulic Analysis of alternatives to determine compliance with U.S. Army Corps.
Engineers and Iowa DNR requirements for "No -Rise" certification.
1.6.9.1 Update existing HEC -RAS model to include surveyed river cross-sections and existing
bridge geometry
1.6.9.2 Create HEC -RAS models of up to three (3) alternatives per bridge to analyze impacts
of proposed design on 100 -year and top of levee flood event.
1.6.9.3 Advance coordinating of permitting process with USACE (408 permit) and Iowa DNR
(floodplain permit).
1.6.9.4 DELIVERABLE:. Su
ent at west end of 11th Street
1.6.10 Lighting
1.6.10.1 Develop potential decorative lighting options including cost estimates.
1.6.10.2 Investigate potential for lighting options of the dam including cost estimates.
1.6.10.3 DELIVERABLE: Include up to three (3) renderings showing lighting alternatives in
the Feasibility Report.
1.6.11 Utility Investigation and Improvement Recommendations
1.6.11.1 Utilize results of field survey to conduct utility review to identify conflicts between
existing utilities and proposed bridge and roadway improvements. Coordinate with the
CITY for any recommended improvements.
1.6.11.2 Complete initial utility coordination, including one meeting/site visit with all existing
utilities within or near the project limits.
1.6.11.3 Conduct early coordination with Waterloo Water Works regarding existing main
located near existing Park Ave bridge. Identify recommendations for relocation.
1.6.11.4 DELIVERABLE: Summarize results in the Feasibility Report. Include concept layout
plans for utility removals, relocations, and improvements.
arize results in the Feasibility Report.
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Scope of Services
1.6.12 Archaeologic/Historic Evaluation
1.6.12.1 Perform Architectural/Historical Intensive Survey and Evaluation using
recommendations from the initial reconnaissance survey for both bridges. Include
evaluation along with any buildings over 45 years of age within the outlined corridor
that have not been previously surveyed. Services to follow draft guidelines for
architectural surveys proposed by the State Historical Society of Iowa. The report will
identify any historic properties that are eligible for inclusion in the National Register of
Historic Places (NRNP) and if any historic districts are within the current project area.
1.6.12.2 Conduct Archaeological Phase 1 Investigation based on the recommendations of the
initial Phase lA Assessment. The fieldwork, evaluation, and summary report will
adhere to the archaeological guidelines in Iowa as revised and approved in 2017 by the
Association of Iowa Archaeologists.
1.6.12.3 DELIVERABLE: Include summary of evaluation in Feasibility Report.
1.6.13 Coordinate with Canadian Northern RR
1.6.13.1 Develop up to two (2) conceptual exhibits for modifications to the existing track
crossing east of the 11`h Street bridge.
1.6.13.2 Attend one meeting with CN RR and/or customers of the spur track to coordinate
potential changes to the track.
1.6.13.3 DELIVERABLE: Document any modifications in a Memorandum of Understanding
and coordinate to get the concept approved by stakeholders.
1.7 Feasibility Report
1.7.1 Based on the results of the Feasibility Study, identify up to three alternatives to be advanced
for detailed evaluation (advanced alternatives).
1.7.2 DELIVERABLE: Develop alternative summary memo to briefly describe the alternatives and
submit to CLIENT for concurrence.
1.7.3 Evaluate the advanced alternatives after obtaining CLIENT concurrence.
1.7.3.1 The three alternatives identified, for further evaluation will be combinations of
alignments, structure types, roadway cross sections (including bike path/sidewalk
details) and other factors such as bridge lighting and bridge aesthetics.
1.7.3.2 Generate cost estimatesfor advanced alternatives. These estimates will include
construction cost, potential' ROW acquisition, engineering design, construction
administration and observation. Utilize available Iowa DOT unit bid prices for major
items to develop budgetary level construction cost estimates.
1.7.3.3 Develop construction duration estimates for advanced alternatives. Include
consideration for construction sequence and staging.
1.7.3.4 Review maintenance of traffic options for advanced alternatives.
1.7.3.5 Develop aesthetic details applicable to project, if selected.
1.7.3.6 Prepare figures for purpose of illustrating the advanced alternatives. Figures to provide
detail sufficient to differentiate alternatives. Figures will include possible aesthetic
details. Figures will depict project limits and possible right-of-way acquisition needs.
1.7.3.7 Report shall include sample photos, if needed, to describe details such as bridge types,
aesthetic details, etc.
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Scope of Services
1.7.3.8 Prepare and submit a Draft Feasibility Study summarizing evaluation process and
presenting the advanced alternatives. Recommended alternative will be defined.
Single report for both bridge shall be approximately thirty (30) 11" x 17" pages.
1.7.3.9 Participate in one (1) conference call meeting with CLIENT and other key Stakeholders
to review and discuss comments on the Draft Feasibility Report. Obtain concurrence
regarding preferred alternative.
1.7.3.10 Respond to review comments and update Report as appropriate.
1.7.3.11 Verify preferred alternative is acceptable to Iowa DOT Local Systems Bureau.
1.7.3.12 Update and submit Final Feasibility Report.
CONSULTANT's Basic Services will be considered complete on the date when the Final Feasibility Report
has been submitted to the CLIENT and accepted. In addition, the City Council meetings and PIM meetings
have been completed as directed by the CLIENT.
SCHEDULE
Kick-off Meeting = Within one month of receiving Notice to Proceed (NTP)
Draft Feasibility Report = Within six (6) months of NTP
Review Meeting of Draft = Within two (2) months of submitting Draft Feasibility Report
Final Feasibility Study = Within one (1) month of Review Meeting
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Exhibit 1
Scope of Services
PARK AVE AND 11TH STREET OVER CEDAR RIVER BRIDGE REPLACEMENTS
FEASIBILITY STUDY
CITY OF WATERLOO, IOWA
Draft August 26, 2019
The City of Waterloo (CLIENT) proposes replacing the existing Park Avenue and 11`h Street over Cedar
River Bridges. The existing bridges in downtown Waterloo are nearing the end of their service life.
This will be a multiphase contract with three separate phases of work: Feasibility Study, Preliminary and
Final Engineering, and Construction Services.
This Scope of Work is for preparing a feasibility study phase of the project.
PART 1 - BASIC SERVICES
CONSULTANT shall perform Basic Services consisting of those described belo
1.1 Project Management
1.1.1 Develop a project schedule and update as required. Proposed project schedule to be
developed assuming the Competitive Highway Bridge Program (CHBP) grant schedule will
be utilized.
1.1.2 Provide progress reports monthly identifying work completed during previous month,
describing upcoming tasks, and documenting information requested from CLIENT.
1.1.3 Coordinate with Iowa Department of Transportation (lowa DOT) Local Systems Bureau as
needed throughout project.
1.2 Public Involvement
1.2.1 Develop and maintain social media website for the project through coordination with the
CITY.
1.2.1.1 The website will entail designing an online presence capable of handling unrestricted
public content distribution with the potential for daily postings. In addition, the site will
capture user comments, feedback, and questions. A dedicated social media presence will
be included using the following:
• Dedicated webhosting provided by a third party such as GoDaddy or BlueHost.
• Include the one-time purchase of a dedicated URL (web address) and potential annual
renewals.
• Construct a database driven website to achieve two-way communication. A WordPress
CMS will be installed.
• Design the CMS to match any graphical or color needs of the CITY and review the final
layout and design with the project team.
• Assign a CONSULTANT project team member(s) with editorial access to the CMS to
add new content.
• Establish an editorial process for new content to meet CITY and CONSUTLANT
guidelines.
• Coordinate with graphic designer to create site and individual post graphics.
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Scope of Services
1.2.1.2 If the social media can be shared as a part of CONSULTANT's primary Linkedln,
Facebook, and Twitter accounts, those accounts will be added to the CMS for auto
posting. If the project requires a stand-alone social media presence, the web designer will
create these accounts using handles approved by the project team.
1.2.1.3 Maintain site with continual support as new information is added and removed.
1.2.2 Introduce project at City Council Workshop. Discuss intent for project with CITY prior to
beginning Feasibility Study effort.
1.2.3 Present results of Feasibility Report and Preferred Alternative at City Council Workshop.
1.2.4 Conduct early coordination with key stake holders.
• For 11th Street bridge, stakeholders to include, but not limited to, Crystal Ice and Powers
Manufacturing
• For Park Ave bridge, stakeholders to include, bu
and Waterloo Development Corporation (WDC).
1.2.5 Attend up to two (2) Public Information meetings to present Preferred Alternative.
1.2.5.1 Up to three (3) members from CONSULTANT to attend meetings.
1.2.5.2 Prepare up to three (3) display exhibits for Public Information Meeting such as the
following:
• Elevation View of Preferred Alternative showing possible aesthetics
• Cross Sections of the proposed structures
1.3 Alternative Funding Sources
1.3.1 If the CITY is unsuccessful with receiving the CHBP grant, the CONSULTANT will identify
funding opportunities and submit grant applications as identified. CONSULTANT will
investigate local, state and federal funding source opportunities.
1.3.2 Develop a project phasing plan to accommodate funding received.
limited to, Main Street Waterloo
1.4 Environmental Clearances.
1.4.1 Proceed with project development assuming a Programmatic Categorical Exclusion or a
Categorical Exclusion with a signoff.
1.4.2 Conduct testing of existing materials on the bridge that are known to potentially contain
asbestos. Identify if asbestos is present and provide summary report.
1.4.3 Conduct testing of paint system for presence of lead, chromium, or other hazardous
substances. Develop a summary report of the contaminant levels.
1.4.4 Contact state and federal regulatory agencies to identify permits and agency approvals
required for bridge replacement.
1.4.5 Coordinate with Iowa Department of Transportation (Iowa DOT) Location and Environment
Bureau as needed throughout project.
1.5 Conduct Functional Alternative Analysis Workshop (FAAW)
1.5.1 Develop FAAW agenda assuming a two-day workshop with city staff and up to four (4)
members from CONSULTANT.
1.5.2 CONSULTANT will lead the 2 -day workshop with a Certified Value Specialist (CVS).
Workshop to be two (2) full days in an office setting.
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Exhibit 1
Scope of Services
1.5.3 Three (3) additional CONSULTANT team members will attend and participate in the
Workshop. Team members will include project manager and subject matter experts in the
fields of structures/bridge engineering and roadway geometrics/traffic engineering and
project stakeholders as identified by the CITY.
1.5.4 CONSULTANT shall lead the 2 -day workshop following an agenda consistent with the value
planning process.
1.5.4.1 City Participants in 2 -day workshop will include those with vested interest in the design
scoping and development of this bridge rehabilitation project. City encouraged to
provide 4 to 8 participants.
1.5.4.2 CONSULTANT shall lead systematic 5 -step process with workshop participants in
accordance with established value methodology. Participants will identify project
functions and brainstorm alternative means to achieve selected functions within the
allocated budget and construction schedule. Group ranking, and evaluation of
alternatives shall include impacts to project scope, cost, schedule, and other key factors.
1.5.4.3 CONSULTANT shall document discussions and track project costs during workshop.
1.5.5 The CONSULTANT will provide a brief Technical Memorandum summarizing the results of
the FAAW. This memo will highlight FAAW activities performed and summarize the results
of the following goals of the Workshop:
• ldentify proposed roadway cross section on bridges.
• Develop roadway profile considerations and summarize impacts of each profile option.
• ldentify critical path items and develop an estimated construction schedule.
• Establish project limits including length and width of roadway impacted by bridge and
approach improvements.
• ldentify any additional right-of-way needs.
1.5.6 DELIVERABLE Submit FAAW memorandum to CITY for review and concurrence.
1.6 Feasibility Study
1.6.1 Participate in a kickoff meeting with CLIENT to define and clarify requirements for the
project and receive available data. Establish design criteria for project. Up to three (3)
persons from CONSULTANT will participate in the meeting.
1.6.2 Review available data including:
• Bridge inspection reports.
• Iowa DOT roadway and bridge design manuals, standards and details.
• GIS utility data provided by CITY.
• Existing ground surface available through CITY LiDAR mapping.
1.6.3 Conduct surveys appropriate for Feasibility Study level of review:
1.6.3.1 Field Survey
1.6.3.1.1 The survey limits will be within the Park Avenue corridor (from approximately
Jefferson Street to Lafayette Street) and within 1 i ' Street corridor (from
approximately Commercial Street to Lafayette Street).
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Exhibit 1
Scope of Services
1.6.3.1.2 Apparent Right -of -Way (ROW) and property lines will be plotted based on
available assessors mapping and GIS information. No courthouse or deed
research will be completed during Phase 1 of this project.
1.6.3.1.3 Limited survey of the existing bridges will be collected to document existing
structure location at each abutment and location and elevation of top of each pier.
1.6.3.1.4 The Horizontal Datum used will be NAD83 Iowa North, State Plane Coordinates.
The Vertical Datum used with be NAVD88 (Geoidl2A)
1.6.3.1.5 Primary survey control points and benchmarks will be established at each
intersection and at each end of the bridges within the survey limits.
1.6.3.1.6 Limited traffic control will be included in the field survey by the survey field
crew as required to conduct work. If long term lane closures or traffic control
devices are required, this will be provided by a private traffic control company. A
separate cost item is included as part of the fee for $2000 should this be required.
1.6.3.2 Utility Survey
1.6.3.2.1 All visible evidence of private utilities will be collected to include
manhole/handhole structures, intakes, poles, risers, meters, and valves.
1.6.3.2.2 Locate old Waterloo Water Works main located near existing Park Ave. bridge.
1.6.3.2.3 Underground utilities will be collected as marked by Iowa One Call locate
service.
1.6.3.2.4 Other utilities shown on provided utility mapping will be plotted in approximate
locations.
1.6.3.3 Railroad Spur Area Survey
1.6.3.3.1 Top of rail will be collected in this area both on main and side tracks.
1.6.3.3.2 Estimated railroad access permit and railroad flagger costs are included in this
scope and fee.
1.6.3.4 River Survey
1.6.3.4.1 Up to five (5) cross sections of the river bottom will be collected. Two (2) cross
sections at Park Avenue and three (3) cross sections at 11th Street bridge location.
1.6.3.5 DELIVERABLES:
1.6.3.5.1 All survey data will be delivered in MicroStation/Open Roads format using Iowa
DOT coding methods, linework and layers.
1.6.3.5.2 A control / benchmark report will be provided.
1.6.3.5.3 All other information collected during the survey will be provided, including
structure photos, site photos, and utility mapping/ownership.
1.6.4 Preliminary Geotechnical Services
1.6.4.1 Perform desktop assessment of anticipated soil and bedrock conditions at each bridge
location and will include a review of the following source:
• NRCS soil survey, USGS geological survey, aerial photos, bedrock maps, other
published data, available as -built flood protection system information, available as -
built bridge information, and local project experience.
• The desktop assessment will include one site visit to review existing conditions.
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Scope of Services
1.6.4.2 Evaluation of up to three (3) bridge foundation alternatives, including one (1) shallow
and two (2) deep foundation options. Evaluate with respect to the following criteria:
relative construction cost, constructability, construction duration, and risk of potential
construction issues.
1.6.4.3 Develop the geotechnical engineering plan for the preferred alternative based on the
results of the desktop assessment, evaluation of bridge foundation alternatives, and a
conceptual design for the preferred alternative. The following will be developed for each
bridge:
• Proposed field exploration plan
• Proposed laboratory testing plan
• Proposed geotechnical engineering services
1.6.4.4 DELIVERABLE: Develop a report with the results of the desktop assessment and
evaluation of foundation alternatives summarizing these results, including the proposed
geotechnical engineering services for the preferred alternative.
1.6.5 Conduct Traffic Analysis
1.6.5.1 Data Collection
1.6.5.1.1 Obtain available traffic volume data from the City and/or INRCOG relevant to
the two corridors (Highway 218 to Franklin Street along both corridors).
1.6.5.1.2 Obtain traffic signal timing plans for all signalized intersections along both
corridors.
1.6.5.1.3 Document existing corridor features and operation including speed limits,
through and turn lanes (number and dimensions), parking facilities, pedestrian
and bicycle facilities, mass transit facilities, access points.
1.6.5.2 Perform Traffic Analysis
1.6.5.2.1 Coordinate initial discussion with City Traffic Engineer, City Engineer,
INRCOG, City Complete Streets Advisory Committee to clarify objectives for
traffic analysis.
1.6.5.2.2 Coordinate preliminary projections review for each corridor and submitted to the
City for approval prior to future capacity analysis.
1.6.5.2.3 Perform capacity analysis on existing conditions using SYNCHRO analysis
software.
1.6.5.2.4 Perform future traffic projections using recommendations from the
City/INRCOG to calculate future traffic volumes.
1.6.5.2.5 Perform capacity analysis on future conditions.
1.6.5.3 Develop Traffic Recommendations
1.6.5.3.1 Investigate the necessary operation and lanes needed for efficient operation in the
future.
1.6.5.3.1.1 Evaluate if one through lane in each direction is adequate for future
conditions.
1.6.5.3.1.2 Identify need for turn lanes throughout including intersections.
1.6.5.3.1.3 Provide transition recommendations at both ends of both corridors,
particularly if two/three lane operation is recommended.
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Exhibit 1
Scope of Services
1.6.5.3.2 Provide complete streets options to accommodate pedestrians, bicycles, buses,
parking, etc.
1.6.5.3.2.1 Attend up to three (3) Complete Street Advisory Meetings to provide project
updates.
1.6.5.3.2.2 Include consideration for adding bike signals and/or detection systems.
1.6.5.4 DELIVERABLES:
1.6.5.4.1
1.6.5.4.2
Develop draft traffic analysis report and submit to the CITY.
Attend meeting to review with city staff and Complete Streets Advisory
Committee.
1.6.5.4.3 Address comments received in the Feasibility Report with corridor layout and
operational recommendations.
1.6.6 Investigate Roadway Design Concepts
1.6.6.1 Coordinate with stakeholders at the start of design (engineering, traffic) to clarify goals
for concept development.
1.6.6.2 Complete initial alignment study to develop horizontal and vertical alignment options
for both corridors. The horizontal alignment at each bridge will closely match the
existing alignment. Two vertical profile options will be developed with the following
objectives:
• Match the existing hydraulic capacity by keeping low chord of proposed
superstructure at or above existing structure low chord.
• Raise the profile sufficiently to eliminate the need for closure gates allowing the
bridge to remain open to traffic during a flood fight. Amount of profile raise to be
evaluated. Additional consideration will include accommodating changes to the
approach profiles on both ends of each bridge and the impact to access points on
the approaches. Conflict with proposed improvements will be identified.
1.6.6.3 Investigate the adjacent riverfront trail system to address connection improvements at
both ends of eachbridge. Existing connections to be maintained at a minimum, and
improvements to connections will be evaluated.
1.6.6.4 At the east end of the l lth Street bridge, the existing railroad crossing will be evaluated
to determine if there are feasible options to either raise or eliminate the crossing to
accommodate raising the bridge/roadway profile.
1.6.6.5 Recommendations will include roadway cross section options. Up to three (3) cross
section alternatives on the bridge with corresponding options on each approach. Include
consideration for the corridor layout with transitions at both ends for ultimate
improvement scenarios, which may extend beyond the project limits for future planning
purposes.
1.6.6.6 DELIVERABLE: Summarize results in the Alternative Summary Memo and
Feasibility Report.
1.6.7 Evaluate Bridge Alternatives
1.6.7.1 Investigate span arrangement options with consideration for hydraulics, structure depth,
existing bridge foundations.
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Exhibit 1
Scope of Services
1.6.7.2 Evaluate up to three (3) replacement structure types.
• IowaDOT standard Prestressed Beams
• Rolled Steel or Welded Plate Girder
• One additional structure type identified during study.
1.6.7.3 Coordinate potential structure types with alignment and vertical profile alternatives to
establish roadway profiles meeting the project objective.
1.6.7.4 Include consideration of potential future white -water course at the Park Avenue bridge.
1.6.7.5 Include consideration for improved vertical clearance over bike trail at the Park Avenue
bridge.
1.6.7.6 Investigate possible smart bridge component
1.6.7.7 DELIVERABLE: Summarize results in the Alternative Summary Memo and
Feasibility Report.
1.6.8 Investigate Floodwall Improvement Options
1.6.8.1 Evaluate floodwall rehabilitation and replacement options ;under west end of Park
Avenue bridge.
1.6.8.2 Develop options for reconfiguring floodwall a1i
bridge.
1.6.9 Perform Hydraulic Analysis of alternatives to determine compliance with U.S. Army Corps.
Engineers and Iowa DNR requirements for "No -Rise" certification.
1.6.9.1 Update existing HEC -RAS model to include surveyed river cross-sections and existing
bridge geometry
1.6.9.2 Create HEC -RAS models of up to three (3) alternatives per bridge to analyze impacts
of proposed design on 100 -year and top of levee flood event.
1.6.9.3 Advance coordinating of permitting process with USACE (408 permit) and Iowa DNR
(floodplain permit).
1.6.9.4 DELIVERABLE:. Su
ent at west end of 11th Street
1.6.10 Lighting
1.6.10.1 Develop potential decorative lighting options including cost estimates.
1.6.10.2 Investigate potential for lighting options of the dam including cost estimates.
1.6.10.3 DELIVERABLE: Include up to three (3) renderings showing lighting alternatives in
the Feasibility Report.
1.6.11 Utility Investigation and Improvement Recommendations
1.6.11.1 Utilize results of field survey to conduct utility review to identify conflicts between
existing utilities and proposed bridge and roadway improvements. Coordinate with the
CITY for any recommended improvements.
1.6.11.2 Complete initial utility coordination, including one meeting/site visit with all existing
utilities within or near the project limits.
1.6.11.3 Conduct early coordination with Waterloo Water Works regarding existing main
located near existing Park Ave bridge. Identify recommendations for relocation.
1.6.11.4 DELIVERABLE: Summarize results in the Feasibility Report. Include concept layout
plans for utility removals, relocations, and improvements.
arize results in the Feasibility Report.
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Scope of Services
1.6.12 Archaeologic/Historic Evaluation
1.6.12.1 Perform Architectural/Historical Intensive Survey and Evaluation using
recommendations from the initial reconnaissance survey for both bridges. Include
evaluation along with any buildings over 45 years of age within the outlined corridor
that have not been previously surveyed. Services to follow draft guidelines for
architectural surveys proposed by the State Historical Society of Iowa. The report will
identify any historic properties that are eligible for inclusion in the National Register of
Historic Places (NRNP) and if any historic districts are within the current project area.
1.6.12.2 Conduct Archaeological Phase 1 Investigation based on the recommendations of the
initial Phase lA Assessment. The fieldwork, evaluation, and summary report will
adhere to the archaeological guidelines in Iowa as revised and approved in 2017 by the
Association of Iowa Archaeologists.
1.6.12.3 DELIVERABLE: Include summary of evaluation in Feasibility Report.
1.6.13 Coordinate with Canadian Northern RR
1.6.13.1 Develop up to two (2) conceptual exhibits for modifications to the existing track
crossing east of the 11`h Street bridge.
1.6.13.2 Attend one meeting with CN RR and/or customers of the spur track to coordinate
potential changes to the track.
1.6.13.3 DELIVERABLE: Document any modifications in a Memorandum of Understanding
and coordinate to get the concept approved by stakeholders.
1.7 Feasibility Report
1.7.1 Based on the results of the Feasibility Study, identify up to three alternatives to be advanced
for detailed evaluation (advanced alternatives).
1.7.2 DELIVERABLE: Develop alternative summary memo to briefly describe the alternatives and
submit to CLIENT for concurrence.
1.7.3 Evaluate the advanced alternatives after obtaining CLIENT concurrence.
1.7.3.1 The three alternatives identified, for further evaluation will be combinations of
alignments, structure types, roadway cross sections (including bike path/sidewalk
details) and other factors such as bridge lighting and bridge aesthetics.
1.7.3.2 Generate cost estimatesfor advanced alternatives. These estimates will include
construction cost, potential' ROW acquisition, engineering design, construction
administration and observation. Utilize available Iowa DOT unit bid prices for major
items to develop budgetary level construction cost estimates.
1.7.3.3 Develop construction duration estimates for advanced alternatives. Include
consideration for construction sequence and staging.
1.7.3.4 Review maintenance of traffic options for advanced alternatives.
1.7.3.5 Develop aesthetic details applicable to project, if selected.
1.7.3.6 Prepare figures for purpose of illustrating the advanced alternatives. Figures to provide
detail sufficient to differentiate alternatives. Figures will include possible aesthetic
details. Figures will depict project limits and possible right-of-way acquisition needs.
1.7.3.7 Report shall include sample photos, if needed, to describe details such as bridge types,
aesthetic details, etc.
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Exhibit 1
Scope of Services
1.7.3.8 Prepare and submit a Draft Feasibility Study summarizing evaluation process and
presenting the advanced alternatives. Recommended alternative will be defined.
Single report for both bridge shall be approximately thirty (30) 11" x 17" pages.
1.7.3.9 Participate in one (1) conference call meeting with CLIENT and other key Stakeholders
to review and discuss comments on the Draft Feasibility Report. Obtain concurrence
regarding preferred alternative.
1.7.3.10 Respond to review comments and update Report as appropriate.
1.7.3.11 Verify preferred alternative is acceptable to Iowa DOT Local Systems Bureau.
1.7.3.12 Update and submit Final Feasibility Report.
CONSULTANT's Basic Services will be considered complete on the date when the Final Feasibility Report
has been submitted to the CLIENT and accepted. In addition, the City Council meetings and PIM meetings
have been completed as directed by the CLIENT.
SCHEDULE
Kick-off Meeting = Within one month of receiving Notice to Proceed (NTP)
Draft Feasibility Report = Within six (6) months of NTP
Review Meeting of Draft = Within two (2) months of submitting Draft Feasibility Report
Final Feasibility Study = Within one (1) month of Review Meeting
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PROFESSIONAL SERVICES AGREEMENT
THIS IS AN AGREEMENT made as of September 23, 2019, between CITY OF WATERLOO (CLIENT) and
STANLEY CONSULTANTS, INC. (CONSULTANT). CLIENT intends to prepare Feasibility Study for
Replacement of Park Avenue and 11th Street Bridges over the Cedar River (hereinafter called "project").
CLIENT and CONSULTANT agree:
1. Scope of Services. CONSULTANT shall perform professional services as stated in Exhibit 1.
2. Compensation. CLIENT shall compensate CONSULTANT for CONSULTANT's services as stated in
Exhibit 2.
3. Terms and Conditions. CONSULTANT shall provide professional services in accordance with the terms
and conditions stated in Exhibit 3. If client issues a purchase order or other document to initiate the
commencement of services hereunder, it is agreed that any terms and conditions appearing thereon shall
have no application and only the provisions of this Agreement shall automatically apply.
4. CLIENT has provided or shall provide for payment from one or more lawful sources of all sums to be paid
to CONSULTANT.
5. Following exhibits are attached to and made part of this Agreement:
Exhibit 1 - Scope of Services
Exhibit 2 - Compensation
Exhibit 3 - Standard Terms and Conditions
IN WITNESS WHEREOF, the parties below have executed this Agreement as of the day and year first above
written.
STANLEY CONSULTANTS, INC.
Attest:
Daniel R. Fullerton, PE
Client Service Manage
Wendy Diekema
Address for giving notices:
100 COURT AVENUE
SUITE 300
DES MOINES, IA 50309-2200
CITY OF WATERLOO
By:
Attest:
Address for giving notices:
715 MULBERRY STREET
WATERLOO, IOWA 50703
If CLIENT is a public body, attach evidence of authority to sign and resolution or other document authorizing
execution of AGREEMENT.
G B D\Proposals\Transportation\Waterloo_Cityof_IA\35676_ParkAven ue& 11 thStreetB ridge \5_Fee_P roposal\PSA\PSA_W aterl ooB ri dgeRepl acem ents Feasi bil ityStu
dy_35676.docx
SC2272 1299
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Exhibit 1
Scope of Services
PARK AVENUE AND 11TH STREET OVER CEDAR RIVER BRIDGE REPLACEMENTS
FEASIBILITY STUDY
CITY OF WATERLOO, IOWA
The City of Waterloo (CLIENT) proposes replacing the existing Park Avenue and 11' Street over Cedar
River Bridges. The existing bridges in downtown Waterloo are nearing the end of their service life.
This will be a multiphase contract with three separate phases of work: Feasibility Study, Preliminary and
Final Engineering, and Construction Services.
This Scope of Work is for preparing a feasibility study phase of the project.
PART 1 - BASIC SERVICES
CONSULTANT shall perform Basic Services consisting of those described below.
1.1 Project Management
1.1.1
Develop a project schedule and update as required. Proposed project schedule to be
developed assuming the Competitive Highway Bridge Program (CHBP) grant schedule will
be utilized.
1.1.2 Provide progress reports monthly identifying work completed during previous month,
describing upcoming tasks, and documenting information requested from CLIENT.
1.1.3 Coordinate with Iowa Department of Transportation (Iowa DOT) Local Systems Bureau as
needed throughout project.
1.2 Public Involvement
1.2.1 Develop and maintain social media website for the project through coordination with the
CITY.
1.2.1.1 The website will entail designing an online presence capable of handling unrestricted
public content distribution with the potential for daily postings. In addition, the site will
capture user comments, feedback, and questions. A dedicated social media presence will
be included using the following:
• Dedicated webhosting provided by a third party such as GoDaddy or BlueHost.
• Include the one-time purchase of a dedicated URL (web address) and potential annual
renewals.
• Construct a database driven website to achieve two-way communication. A WordPress
Content Management System (CMS) will be installed.
• Design the CMS to match any graphical or color needs of the CITY and review the final
layout and design with the project team.
• Assign a CONSULTANT project team member(s) with editorial access to the CMS to
add new content.
• Establish an editorial process for new content to meet CITY and CONSUTLANT
guidelines.
• Coordinate with graphic designer to create site and individual post graphics.
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Exhibit 1
Scope of Services
1.2.1.2 If the social media can be shared as a part of CONSULTANT's primary Linkedln,
Facebook, and Twitter accounts, those accounts will be added to the CMS for auto
posting. If the project requires a stand-alone social media presence, the web designer will
create these accounts using handles approved by the project team.
1.2.1.3 Maintain site with continual support as new information is added and removed.
1.2.2 Introduce project at City Council Workshop. Discuss intent for project with CITY prior to
beginning Feasibility Study effort.
1.2.3 Present results of Feasibility Report and Preferred Alternative at City Council Workshop.
1.2.4 Conduct early coordination with key stake holders.
• For 11th Street bridge, stakeholders to include, but not limited to, Crystal Ice and Powers
Manufacturing.
• For Park Ave bridge, stakeholders to include, but not limited to, Main Street Waterloo
and Waterloo Development Corporation (WDC).
1.2.5 Attend up to two (2) Public Information meetings to present Preferred Alternative.
1.2.5.1 Up to three (3) members from CONSULTANT to attend meetings.
1.2.5.2 Prepare up to three (3) display exhibits for Public Information Meeting such as the
following:
• Elevation View of Preferred Alternative showing possible aesthetics
• Cross Sections of the proposed structures
1.3 Competitive Highway Bridge Program Grant Coordination
1.3.1 CONSULTANT shall participate in up to three (3) conference calls with the CITY and
IowaDOT to coordinate this project for compliance with CHBP grant requirements.
1.4 Environmental Clearances
1.4.1 Proceed with project development assuming a Programmatic Categorical Exclusion or a
Categorical Exclusion with a signoff.
1.4.2 Conduct testing of existing materials on the bridge that are known to potentially contain
asbestos. Identify if asbestos is present and provide summary report.
1.4.3 Conduct testing of paint system for presence of lead, chromium, or other hazardous
substances. Develop a summary report of the contaminant levels.
1.4.4 Perform a desktop threatened and endangered species investigation.
1.4.5 Perform a desktop wetlands review to verify if any wetlands could be impacted by
construction.
1.4.6 Contact state and federal regulatory agencies to identify permits and agency approvals
required for bridge replacement.
1.4.7 Coordinate with Iowa Department of Transportation (Iowa DOT) Location and Environment
Bureau throughout project.
1.5 Conduct Functional Alternative Analysis Workshop (FAAW)
1.5.1 Develop FAAW agenda assuming a two-day workshop with city staff and up to four (4)
members from CONSULTANT.
1.5.2 CONSULTANT will lead the 2 -day workshop with a Certified Value Specialist (CVS).
Workshop to be two (2) full days in an office setting.
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Exhibit 1
Scope of Services
1.5.3 Three (3) additional CONSULTANT team members will attend and participate in the
Workshop. Team members will include project manager and subject matter experts in the
fields of structures/bridge engineering and roadway geometrics/traffic engineering and
project stakeholders as identified by the CITY.
1.5.4 CONSULTANT shall lead the 2 -day workshop following an agenda consistent with the value
planning process.
• City Participants in 2 -day workshop will include those with vested interest in the design
and development of this bridge rehabilitation project. City encouraged to provide 4 to 8
participants.
• CONSULTANT shall lead systematic 5 -step process with workshop participants in
accordance with established value methodology. Participants will identify project functions
and brainstorm alternative means to achieve selected functions within the allocated budget
and construction schedule. Group ranking, and evaluation of alternatives shall include
impacts to project scope, cost, schedule, and other key factors.
• CONSULTANT shall document discussions and track project costs during workshop.
1.5.5 The CONSULTANT will provide a Technical Memorandum summarizing the results of the
FAAW. This memo will highlight FAAW activities performed and summarize the results of
the following goals of the Workshop:
• Identify proposed roadway cross section on bridges.
• Develop roadway profile options and summarize impacts of each profile option.
• Identify critical path items and develop an estimated construction schedule.
• Establish project limits including length and width of roadway impacted by bridge and
approach improvements.
• Identify any additional right-of-way needs.
1.5.6 DELIVERABLE: Submit FAAW memorandum to CITY for review and concurrence.
1.6 Feasibility Study
1.6.1 Participate in a kickoff meeting with CLIENT to define and clarify requirements for the
project and receive available data. Establish design criteria for project. Up to three (3)
persons from CONSULTANT will participate in the meeting.
1.6.2 Review available data including:
• Bridge inspection reports.
• Iowa DOT roadway and bridge design manuals, standards and details.
• GIS utility data provided by CITY.
• Existing ground surface available through CITY LiDAR mapping.
1.6.3 Conduct surveys appropriate for Feasibility Study level of review:
1.6.3.1 Field Survey
• The survey limits will be within the Park Avenue corridor (from approximately Jefferson
Street to Lafayette Street) and within 11t1 Street corridor (from approximately
Commercial Street to Lafayette Street).
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Exhibit 1
Scope of Services
• Apparent Right -of -Way (ROW) and property lines will be plotted based on available
assessors mapping and GIS information. No courthouse or deed research will be
completed during Phase 1 of this project.
• Limited survey of the existing bridges will be collected to document existing structure
location at each abutment and location and elevation of top of each pier.
• The Horizontal Datum used will be NAD83 Iowa North, State Plane Coordinates. The
Vertical Datum used with be NAVD88 (Geoidl2A)
• Primary survey control points and benchmarks will be established at each intersection
and at each end of the bridges within the survey limits.
• Limited traffic control will be included in the field survey by the survey field crew as
required to conduct work. If long term lane closures or traffic control devices are
required, this will be provided by a private traffic control company. A separate cost item
is included as part of the fee for $2000 should this be required.
1.6.3.2 Utility Survey
• All visible evidence of private utilities will be collected to include manhole/handhole
structures, intakes, poles, risers, meters, and valves.
• Locate old Waterloo Water Works main located near existing Park Ave. bridge.
• Underground utilities will be collected as marked by Iowa One Call locate service.
• Other utilities shown on provided utility mapping will be plotted in approximate
locations.
1.6.3.3 Railroad Spur Area Survey
• Top of rail will be collected in this area both on main and side tracks.
• Estimated railroad access permit and railroad flagger costs are included in this scope and
fee.
1.6.3.4 River Survey
• Up to five (5) cross sections of the river bottom will be collected. Two (2) cross sections
at Park Avenue and three (3) cross sections at 1 1th Street bridge location.
1.6.3.5 DELIVERABLES:
• All survey data will be delivered in MicroStation/Open Roads format using Iowa DOT
coding methods, linework and layers.
• A control / benchmark report will be provided.
• All other information collected during the survey will be provided, including structure
photos, site photos, and utility mapping/ownership.
1.6.4 Preliminary Geotechnical Services
1.6.4.1 Perform desktop assessment of anticipated soil and bedrock conditions at each bridge
location and will include a review of the following source:
• NRCS soil survey, USGS geological survey, aerial photos, bedrock maps, other
published data, available as -built flood protection system information, available as -
built bridge information, and local project experience.
• The desktop assessment will include one site visit to review existing conditions.
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Exhibit 1
Scope of Services
1.6.4.2 Evaluation of up to three (3) bridge foundation alternatives, including one (1) shallow
and two (2) deep foundation options. Evaluate with respect to the following criteria:
relative construction cost, constructability, construction duration, and risk of potential
construction issues.
1.6.4.3 Develop the geotechnical engineering plan for the preferred alternative based on the
results of the desktop assessment, evaluation of bridge foundation alternatives, and a
conceptual design for the preferred alternative. The following will be developed for each
bridge:
• Proposed field exploration plan
• Proposed laboratory testing plan
• Proposed geotechnical engineering services
1.6.4.4 DELIVERABLE: Develop a report with the results of the desktop assessment and
evaluation of foundation alternatives summarizing these results, including the proposed
geotechnical engineering services for the preferred alternative.
1.6.5 Conduct Traffic Analysis
1.6.5.1 Data Collection
• Obtain available traffic volume data from the City and/or INRCOG relevant to the
two corridors (Highway 218 to Franklin Street along both corridors).
• Obtain traffic signal timing plans for all signalized intersections along both corridors.
• Document existing corridor features and operation including speed limits, through
and turn lanes (number and dimensions), parking facilities, pedestrian and bicycle
facilities, mass transit facilities, access points.
1.6.5.2 Perform Traffic Analysis
• Coordinate initial discussion with City Traffic Engineer, City Engineer, INRCOG,
City Complete Streets Advisory Committee to clarify objectives for traffic analysis.
• Coordinate preliminary projections review for each corridor and submitted to the City
for approval prior to future capacity analysis.
• Perform capacity analysis on existing conditions using SYNCHRO analysis software.
• Perform future traffic projections using recommendations from the City/TNRCOG to
calculate future traffic volumes.
• Perform capacity analysis on future conditions.
1.6.5.3 Develop Traffic Recommendations
• Investigate the necessary operation and lanes needed for efficient operation in the
future.
• Evaluate if one through lane in each direction is adequate for future conditions.
• Identify need for turn lanes throughout including intersections.
• Provide transition recommendations at both ends of both corridors, particularly if
two/three lane operation is recommended.
• Provide complete streets options to accommodate pedestrians, bicycles, buses,
parking, etc.
• Attend up to three (3) Complete Street Advisory Meetings to provide project updates.
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Exhibit 1
Scope of Services
• Include consideration for adding bike signals and/or detection systems.
1.6.5.4 DELIVERABLES:
• Develop draft traffic analysis report and submit to the CITY.
• Attend meeting to review with city staff and Complete Streets Advisory Committee.
• Address comments received in the Feasibility Report with corridor layout and
operational recommendations.
1.6.6 Investigate Roadway Design Concepts
1.6.6.1 Coordinate with stakeholders at the start of project (engineering, traffic) to clarify goals
for concept development.
1.6.6.2 Complete initial alignment study to develop horizontal and vertical alignment options
for both corridors. The horizontal alignment at each bridge will closely match the
existing alignment. Two vertical profile options will be developed with the following
objectives:
• Match the existing hydraulic capacity by keeping low chord of proposed
superstructure at or above existing structure low chord.
• Raise the profile sufficiently to eliminate the need for closure gates allowing the
bridge to remain open to traffic during a flood fight. Amount of profile raise to be
evaluated. Additional consideration will include accommodating changes to the
approach profiles on both ends of each bridge and the impact to access points on
the approaches. Conflict with proposed improvements will be identified.
1.6.6.3 Investigate the adjacent riverfront trail system to address connection improvements at
both ends of each bridge. Existing connections to be maintained at a minimum, and
improvements to connections will be evaluated.
1.6.6.4 At the east end of the 1 l th Street bridge, the existing railroad crossing will be evaluated
to determine if there are feasible options to either raise or eliminate the crossing to
accommodate raising the bridge/roadway profile.
1.6.6.5 Recommendations will include roadway cross section options. Up to three (3) cross
section alternatives on the bridge with corresponding options on each approach. Include
consideration for the corridor layout with transitions at both ends for ultimate
improvement scenarios, which may extend beyond the project limits for future planning
purposes.
1.6.6.6 DELIVERABLE: Summarize results in the Alternative Summary Memo and
Feasibility Report.
1.6.7 Evaluate Bridge Alternatives
1.6.7.1 Investigate span arrangement options with consideration for hydraulics, structure depth,
existing bridge foundations.
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Exhibit 1
Scope of Services
1.6.7.2 Evaluate up to three (3) replacement structure types.
• IowaDOT standard Prestressed Beams
• Rolled Steel or Welded Plate Girder
• One additional structure type identified during study.
1.6.7.3 Coordinate potential structure types with alignment and vertical profile alternatives to
establish roadway profiles meeting the project objective.
1.6.7.4 Include consideration of potential future white -water course at the Park Avenue bridge.
1.6.7.5 Include consideration for improved vertical clearance over bike trail at the Park Avenue
bridge.
1.6.7.6 Investigate possible smart bridge components.
1.6.7.7 DELIVERABLE: Summarize results in the Alternative Summary Memo and
Feasibility Report.
1.6.8 Investigate Floodwall Improvement Options
1.6.8.1 Evaluate floodwall rehabilitation and replacement options under west end of Park
Avenue bridge.
1.6.8.2 Develop options for reconfiguring floodwall alignment at west end of 11th Street
bridge.
1.6.9 Perform Hydraulic Analysis of alternatives to determine compliance with U.S. Army Corps.
Engineers and Iowa DNR requirements for "No -Rise" certification.
1.6.9.1 Update existing HEC -RAS model to include surveyed river cross-sections and existing
bridge geometry
1.6.9.2 Create HEC -RAS models of up to three (3) alternatives per bridge to analyze impacts
of proposed design on 100 -year and top of levee flood event.
1.6.9.3 Advance coordinating of permitting process with USACE (408 permit) and Iowa DNR
(floodplain permit).
1.6.9.4 DELIVERABLE: Summarize results in the Feasibility Report.
1.6.10 Lighting
1.6.10.1 Develop potential decorative lighting options including cost estimates.
1.6.10.2 Investigate potential for lighting options of the dam including cost estimates.
1.6.10.3 DELIVERABLE: Include up to three (3) renderings showing lighting alternatives in
the Feasibility Report.
1.6.11 Utility Investigation and Improvement Recommendations
1.6.11.1 Utilize results of field survey to conduct utility review to identify conflicts between
existing utilities and proposed bridge and roadway improvements. Coordinate with the
CITY for any recommended improvements.
1.6.11.2 Complete initial utility coordination, including one meeting/site visit with all existing
utilities within or near the project limits.
1.6.11.3 Conduct early coordination with Waterloo Water Works regarding existing main
located near existing Park Ave bridge. Identify recommendations for relocation.
1.6.11.4 DELIVERABLE: Summarize results in the Feasibility Report. Include concept layout
plans for utility removals, relocations, and improvements.
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Stanley Consultants INC.
Exhibit 1
Scope of Services
1.6.12 Archaeologic/Historic Evaluation
1.6.12.1 Perform Architectural/Historical Intensive Survey and Evaluation using
recommendations from the initial reconnaissance survey for both bridges. Include
evaluation along with any buildings over 45 years of age within the outlined corridor
that have not been previously surveyed. Services to follow draft guidelines for
architectural surveys proposed by the State Historical Society of Iowa. The report will
identify any historic properties that are eligible for inclusion in the National Register of
Historic Places (NRNP) and if any historic districts are within the current project area.
1.6.12.2 Conduct Archaeological Phase 1 Investigation based on the recommendations of the
initial Phase 1 A Assessment. The fieldwork, evaluation, and summary report will
adhere to the archaeological guidelines in Iowa as revised and approved in 2017 by the
Association of Iowa Archaeologists.
1.6.12.3 DELIVERABLE: Include summary of evaluation in Feasibility Report.
1.6.13 Coordinate with Canadian Northern RR
1.6.13.1 Develop up to two (2) conceptual exhibits for modifications to the existing track
crossing east of the 11' Street bridge.
1.6.13.2 Attend one meeting with CN RR and/or customers of the spur track to coordinate
potential changes to the track.
1.6.13.3 DELIVERABLE: Document any modifications in a Memorandum of Understanding
and coordinate to get the concept approved by stakeholders.
1.7 Feasibility Report
1.7.1 Based on the results of the Feasibility Study, identify up to three alternatives to be advanced
for detailed evaluation (advanced alternatives).
1.7.2 DELIVERABLE: Develop alternative summary memo to briefly describe the alternatives and
submit to CLIENT for concurrence.
1.7.3 Evaluate the advanced alternatives after obtaining CLIENT concurrence.
1.7.3.1 The three alternatives identified for further evaluation will be combinations of
alignments, structure types, roadway cross sections (including bike path/sidewalk
details) and other factors such as bridge lighting and bridge aesthetics.
1.7.3.2 Generate cost estimates for advanced alternatives. These estimates will include
construction cost, potential ROW acquisition, engineering design, construction
administration and observation. Utilize available Iowa DOT unit bid prices for major
items to develop budgetary level construction cost estimates.
1.7.3.3 Develop construction duration estimates for advanced alternatives. Include
consideration for construction sequence and staging.
1.7.3.4 Review maintenance of traffic options for advanced alternatives.
1.7.3.5 Develop aesthetic details applicable to project, if selected.
1.7.3.6 Prepare figures for purpose of illustrating the advanced alternatives. Figures to provide
detail sufficient to differentiate alternatives. Figures will include possible aesthetic
details. Figures will depict project limits and possible right-of-way acquisition needs.
1.7.3.7 Report shall include sample photos, if needed, to describe details such as bridge types,
aesthetic details, etc.
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Stanley Consultants INC.
Exhibit 1
Scope of Services
1.7.3.8 Prepare and submit a Draft Feasibility Study summarizing evaluation process and
presenting the advanced alternatives. Recommended alternative will be defined.
Single report for both bridge shall be approximately thirty (30) 11" x 17" pages.
1.7.3.9 Participate in one (1) conference call meeting with CLIENT and other key Stakeholders
to review and discuss comments on the Draft Feasibility Report. Obtain concurrence
regarding preferred alternative.
1.7.3.10 Respond to review comments and update Report as appropriate.
1.7.3.11 Verify preferred alternative is acceptable to Iowa DOT Local Systems Bureau.
1.7.3.12 Update and submit Final Feasibility Report.
CONSULTANT's Basic Services will be considered complete on the date when the Final Feasibility Report
has been submitted to the CLIENT and accepted. In addition, the City Council meetings and PIM meetings
have been completed as directed by the CLIENT.
SCHEDULE
Kick-off Meeting = Within one month of receiving Notice to Proceed (NTP)
Draft Feasibility Report = Within six (6) months of NTP
Review Meeting of Draft = Within two (2) weeks of submitting Draft Feasibility Report
Final Feasibility Study = Within two (2) weeks of Review Meeting
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EXHIBIT 2
COMPENSATION
Stanley Consultants INC.
PARK AVENUE AND 11TH STREET OVER CEDAR RIVER BRIDGE REPLACEMENTS
FEASIBILITY STUDY
CITY OF WATERLOO, IOWA
COMPENSATION FOR BASIC SERVICES
CLIENT shall compensate CONSULTANT for CONSULTANT'S BASIC SERVICES included in
EXHIBIT 1 — SCOPE OF SERVICES on an Hourly Basis for Labor plus Reimbursable Expenses a Not -
to -Exceed amount Five Hundred and Five Thousand dollars (505,000.00) in accordance with the current
"Hourly Fees and Charges Fiscal Year 2019-2020" (Form BC_C 19-20) subject to revision on or after
April 1 of each year unless other compensation is agreed upon prior to performance of the services.
The following table shows a breakdown of compensation for completing each task for Basic
Services described in Exhibit 1 - Scope of Services:
Task Compensation
1. Engineering Services $339,000
2. Field Investigations, Surveys, Railroad Permit, and Testing Services $158,500
3. Project Expenses $7,500
TOTAL $505,000
COMPENSATION FOR ADDITIONAL SERVICES
Compensation for ADDITIONAL SERVICES performed by CONSULTANT shall be performed on an
Hourly Basis for Labor plus Reimbursable Expenses in accordance with the current "Hourly Fees and
Charges Fiscal Year 2019-2020" (Form BC_C 19-20) subject to revision on or after April 1 of each year
unless other compensation is agreed upon prior to performance of the services.
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1. CLIENT'S RESPONSIBILITIES
1.1 Name CLIENT's representative with authority to
receive information and transmit instructions for
CLIENT.
1.2 Provide CLIENT's requirements for project,
including objectives and constraints, design and
construction standards, bonding and insurance
requirements, and contract forms.
1.3 Provide available information pertinent to project
upon which CONSULTANT may rely.
1.4 Arrange for access by CONSULTANT upon public
and private property, as required.
1.5 Examine documents presented by CONSULTANT,
obtain legal and other advice as CLIENT deems
appropriate, and render written decisions within
reasonable time.
1.6 Obtain consents, approvals, licenses, and permits
necessary for project.
1.7 Advertise for and open bids when scheduled.
1.8 Provide services necessary for project but not
within scope of CONSULTANT's services.
1.9 Indemnify CONSULTANT, its employees, agents,
and consultants against claims arising out of
CONSULTANT's design, if there has been a deviation
from the design beyond the CONSULTANT'S control or
failure to follow CONSULTANT's recommendation and
such deviation or failure caused the claims.
1.10 Promptly notify CONSULTANT when CLIENT
learns of contractor error or any development that
affects scope or timing of CONSULTANT's services.
1.11 Nothing in this agreement shall create a fiduciary
duty between the parties.
2. PERIOD OF SERVICE
2.1 CONSULTANT is not responsible for delays due
to factors beyond its control.
2.2 If CLIENT
compensation for
CONSULTANT's
appropriately.
requests changes in project,
and time of performance of
services shall be adjusted
3. CONSTRUCTION COST AND COST ESTIMATES
3.1 Construction Cost. Construction cost means
total cost of entire project to CLIENT, except for
CONSULTANT's compensation and expenses, cost of
land, rights-of-way, legal and accounting services,
insurance, financing charges, and other costs which
SC 3810 IA R6 1/18
Standard Terms and Conditions
Exhibit 3
are CLIENT's responsibility as provided in this
Agreement.
3.2 Cost Estimates. Since CONSULTANT has no
control over cost of labor, materials, equipment or
services furnished by others, over contractors'
methods of determining prices, or over competitive
bidding or market conditions, its estimates of project
construction cost will be made on the basis of its
employees' experience and qualifications and will
represent their best judgment as experienced and
qualified professionals, familiar with the construction
industry. CONSULTANT does not guarantee that
proposals, bids, or actual construction cost will not vary
from its estimates of project cost.
4. GENERAL
4.1 Termination.
4.1.1 Either party may terminate their obligation to
provide further services upon twenty (20) days' written
notice, after substantial default by other party through
no fault of terminating party.
4.1.2 CLIENT may terminate CONSULTANT's
obligation to provide further services upon twenty (20)
days' written notice if project is abandoned. In such
event, progress payments due to CONSULTANT for
services rendered plus unpaid reimbursable to
expenses, shall constitute total compensation due.
4.2 Reuse of Documents.
4.2.1 All tangible items prepared by CONSULTANT
are instruments of service, and CONSULTANT retains
all copyrights. CLIENT may retain copies for
reference, but reuse on another project without
CONSULTANT's written consent is prohibited. CLIENT
will indemnify CONSULTANT, its employees, agents,
and consultants against claims resulting from such
prohibited reuse. Said items are not intended to be
suitable for completion of this project by others.
4.2.2 Submittal or distribution of items in connection
with project is not publication in derogation of
CONSULTANT's rights.
4.2.3 Confidentiality. Each party acknowledges that
in connection with this Agreement it may receive
certain confidential or proprietary technical and
business information and materials of the other party
("Confidential Information"). Each party, its agents and
employees shall hold and maintain in strict confidence
all Confidential Information, shall not disclose
Confidential Information to any third party, and shall not
use any Confidential Information except as may be
necessary to perform its obligations under the
agreement except as may be required by a court or
governmental authority. CLIENT and CONSULTANT
shall keep all information and communications related
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to the project confidential in the same manner each
party protects its own confidential information, to the
extent that it is marked "proprietary" or "confidential or
with a similar label or which by the nature of the
information generally would be regarded as proprietary
or confidential. This clause shall not apply to
information that is previously known by either party,
lawfully becomes public knowledge, or is required to be
disclosed by law or a court order.
4.3 Payment.
4.3.1 CONSULTANT shall submit a monthly statement
for services rendered and reimbursable expenses
incurred. CLIENT shall make prompt monthly
payments.
4.3.2 If CLIENT fails to make payment within thirty (30)
days after receipt of statement, interest at maximum
legal rate or at a rate of 18%, whichever is less, shall
accrue; and, in addition, CONSULTANT may, after
giving seven (7) days' written notice, suspend services
until it has been paid in full all amounts due it.
4.3.3 CLIENT has provided or shall provide for
payment from one or more lawful sources of all sums
to be paid to CONSULTANT.
4.3.4 CONSULTANT's compensation shall not be
reduced on account of any amounts withheld from
payments to contractors.
4.3.5 If services performed by CONSULTANT are
subject to state or local sales taxes, said taxes will be
reflected in the invoices and remitted according to state
law. If CLIENT claims a status that would make the
transaction exempt, then CLIENT shall provide
appropriate proof of exempt status to CONSULTANT.
4.4 Controlling Law. Agreement shall be governed
by Iowa law, excluding its choice of law rules.
4.5 Successors and Assigns.
4.5.1 The parties bind themselves, their successors,
and legal representatives to the other party and to
successors and legal representatives of such other
party, in respect to all covenants and obligations of this
Agreement.
4.5.2 Neither party shall assign, sublet, or transfer any
interest in this Agreement without written consent of
the other, provided CONSULTANT may employ such
independent consultants, associates, and
subcontractors as it may deem appropriate.
4.5.3 Nothing in this Agreement shall be construed to
give any rights or benefits to anyone other than the
parties.
SC 3810 IA R6 1/18
Standard Terms and Conditions
Exhibit 3
4.6 CONSULTANT's Accounting Records. Records
of CONSULTANT's personnel time, reimbursable
expenses, and accounts between parties shall be kept
on a generally -recognized accounting basis.
4.7 Separate Provisions. If any provisions of this
Agreement shall be held to be invalid or unenforceable,
remaining provisions shall be valid and binding.
4.8 Waiver. No waiver shall constitute a waiver of any
subsequent breach.
4.9 Warranty.
4.9.1 CONSULTANT shall use reasonable care to
reflect requirements of all applicable laws, rules, or
regulations of which CONSULTANT has knowledge or
about which CLIENT specifically advises in writing,
which are in effect on date of Agreement.
CONSULTANT INTENDS TO RENDER SERVICES IN
ACCORDANCE WITH GENERALLY ACCEPTED
PROFESSIONAL STANDARDS, BUT NO OTHER
WARRANTY IS EXTENDED, EITHER EXPRESS OR
IMPLIED, IN CONNECTION WITH SUCH SERVICES.
CLIENT's rights and remedies in this Agreement are
exclusive.
4.9.2 CONSULTANT shall not be responsible for
contractors' construction means, methods, techniques,
sequences, or procedures, or for contractors' safety
precautions and programs, or for contractors' failure to
perform according to contract documents.
4.9.3 The CONSULTANT believes that any computer
software provided under this Agreement is suitable for
the intended purpose, however, it does not warrant the
suitability, merchantability, or fitness for a particular
purpose of this software.
4.9.4 Subject to the standard of care set forth in
Paragraph 4.9.1, CONSULTANT and its
Subconsultants may use or rely upon design elements,
work, and information ordinarily or customarily
furnished by others, including, but not limited to,
CLIENT or his authorized representatives, public
record, specialty contractors, manufacturers,
suppliers, and publishers of technical standards.
4.9.5 If the Scope of Services include the review or
recommendation of available technologies or
recommendations of specific technologies or vendors
or systems, the CONSULTANT will conduct an
impartial review of such technologies, systems or
vendors. The CONSULTNT is not responsible for the
selection of same by the Client or for the usability, or
results of such technology, vendor or system.
4.10 Period of Repose. Any applicable statute of
limitations or repose shall commence to run and any
alleged cause of action shall be deemed to have
Page 134 of 179
accrued not later than completion of services to be
performed by CONSULTANT.
4.11 Indemnification. To the fullest extent permitted
by law, CONSULTANT shall indemnify and hold
harmless CLIENT, CLIENT's officers, directors,
partners, employees, and agents from and against
any and all third party claims for bodily injury and for
damage to tangible property to the extent caused by
the negligent acts or omissions of CONSULTANT or
CONSULTANT's officers, directors, partners,
employees, agents, and CONSULTANT's consultants
in the performance and furnishing of CONSULTANT's
services under this Agreement. Any indemnification
shall be limited to the terms and amounts of coverage
of the CONSULTANT's insurance policies and Section
4.12, Limitation of Liability.
To the fullest extent permitted by law, CLIENT shall
indemnify and hold harmless CONSULTANT,
CONSULTANT's officers, directors, partners,
employees, and agents and CONSULTANT's
consultants from and against any and all third party
claims for bodily injury and for damage to tangible
property to the extent caused by the negligent acts or
omissions of CLIENT or CLIENT's officers, directors,
partners, employees, agents, and CLI ENT's
consultants with respect to this Agreement on the
Project. In addition to the indemnity provided under
this section, and to the fullest extent permitted by law,
CLIENT shall indemnify and hold harmless
CONSULTANT and its officers, directors, partners,
employees, and agents and CONSULTANT's
consultants from and against all claims, costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other
dispute resolution costs) caused by, arising out of, or
relating to the presence, discharge, release, or escape
of asbestos, PCBs, petroleum, hazardous waste, or
radioactive material at, on, under, or from the Project
site.
4.12 Limitation of Liability. TO THE FULLEST
EXTENT PERMITTED BY LAW, AND
NOTWITHSTANDING ANY OTHER PROVISION OF
THIS AGREEMENT, THE TOTAL LIABILITY, IN THE
AGGREGATE, OF THE CONSULTANT (INCLUDING
ITS OFFICERS, DIRECTORS, EMPLOYEES,
AGENTS AND SUBCONSULTANTS), TO CLIENT
AND ANYONE CLAIMING BY, THROUGH OR
UNDER CLIENT, FOR ANY AND ALL CLAIMS,
LOSSES, COSTS, OR DAMAGES WHATSOEVER
ARISING OUT OF, RESULTING FROM, OR IN ANY
WAY RELATED TO THE PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT FROM ANY
CAUSES, INCLUDING BUT NOT LIMITED TO
NEGLIGENCE, PROFESSIONAL ERRORS OR
OMISSIONS, OR WARRANTEES EXPRESSED OR
IMPLIED, OF CONSULTANT OR CONSULTANT'S
CONSULTANTS, SHALL NOT EXCEED $300,000.00
SC 3810 IA R6 1/18
Standard Terms and Conditions
Exhibit 3
OR THE TOTAL COMPENSATION RECEIVED BY
CONSULTANT, WHICHEVER IS GREATER. THIS
LIMITATION INCLUDES LIABILITY UNDER
SECTION 4.11. IN NO EVENT SHALL CONSULTANT
BE LIABLE TO CLIENT FOR ANY INDIRECT,
SPECIAL, INCIDENTAL, PUNITIVE, OR
CONSEQUENTIAL DAMAGES OF ANY KIND
ARISING OUT OF OR RELATED TO THIS
AGREEMENT. CONSULTANT SHALL NOT BE
LIABLE FOR ANY CONSENQUENTIAL OR
INDIRECT DAMAGES THAT ARISE OUT OF ITS
PERFORMANCE ON THIS PROJECT.
4.13 Extent of Agreement. This Agreement
represents the entire agreement between the parties
and may be amended only by written instrument signed
by both parties.
4.14 INSURANCE. CONSULTANT shall purchase
and maintain insurance for the coverages and for not
less than the limits of liability set forth below:
(a) Workers' Compensation: workers' compensation
insurance as required by the laws of the states or
countries with jurisdiction of the services to be
performed, including employer's liability insurance,
with a limit of $1,000,000 per accident.
(b) Commercial General Liability: commercial general
liability, including coverage for all premises,
operations, operations of independent contractors,
products and completed operations, and contractual
liability. Coverage shall have limits of not less than
$1,000,000 for each occurrence and aggregate.
(c) Commercial Automobile Liability: commercial
automobile liability covering the use of all owned, non -
owned, and hired automobiles with minimum combined
single limits of $1,000,000.
(d) Professional Liability: professional liability
insurance for claims arising out of performance of
professional services caused by any negligent error,
omission, or act for which the insured is legally liable,
with a minimum limit of $1,000,000, to be kept in force
for two (2) years after completion of project.
CONSULTANT shall provide certificates or other
evidence from insurance carriers of the required
insurance coverages, if requested by CLIENT in writing
within 30 days of start of performance. All insurance
except workers' compensation and professional liability
shall designate CLIENT as additional insured.
(e) Cyber Liability: Data Breach and Privacy/Cyber
Liability Insurance in a limit of not less than $1,000,000
per occurrence.
4.15 Subrogation Waiver. The parties waive all rights
against each other, and against contractors,
consultants, agents, and employees of the other for
damages covered by any property insurance during
construction, and each shall require similar waivers
from their contractors, consultants, and agents.
4.16 Force Majeure. Parties will not be liable for
delays in delivery or for failure to perform obligations,
Page 135 of 179
other than payment, due to causes beyond their
reasonable control, including, but not limited to,
product allocations, material shortages, labor disputes,
transportation delays, unforeseen circumstances, acts
of God, acts or omissions of other parties, acts or
omissions of civil or military authorities, government
priorities, fire, strikes, floods, epidemics, quarantine
restrictions, riots, terrorists acts, or war.
CONSULTANT's time for delivery or performance will
be automatically extended by the period of such delay
or CONSULTANT may, at its option, cancel any
services, in whole or in part, without liability by giving
notice to CLIENT.
4.17 EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE. When applicable, the CONSULTANT and
SUBCONSULTANT shall abide by the requirements
of 41 CFR 60-1.4(a), 60-300.5(a), 60-741.5(a) and
Appendix A of Subpart A of 29 CFR 471. These
regulations prohibit discrimination against
qualified individuals based on their status as
protected veterans or individuals with disabilities,
and prohibit discrimination against all individuals
based on their race, color, religion, sex, or national
origin. Moreover, these regulations require that
covered prime CONSULTANTS and
SUBCONSULTANTS take affirmative action to
employ and advance in employment individuals
without regard to race, color, religion, sex, national
origin, protected veteran status or disability.
SC 3810 IA R6 1/18
Standard Terms and Conditions
Exhibit 3
Page 136 of 179
CITY OF WATERLOO
Council Communication
Resolution approving a Professional Services Agreement with AECOM Technical Services, Inc., of Waterloo,
Iowa, in an amount not to exceed $109,500, for design services to delineate wetlands along Martin Luther King
Jr. Drive, and authorizing the Mayor to execute said document.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
1 ung inee...'nrng Knutson, jai Approved 9/18/2019 . 9: n2 AM
Clerk Office i^',vcna i:,LAnn..Approved 9/18/2019 -9:/ / AM
ATTACHMENTS:
Description
D MILK Weth:nrn i r:rig
SUBJECT:
Submitted by:
Recommended Action:
S ummary S tatement:
Expenditure R equired:
Source of Funds:
AEC(:) \4: PSA
A.
Type
Cover Menlo
Resolution approving a Professional Services Agreement with AECOM
Technical Services, Inc., of Waterloo, Iowa, in an amount not to exceed
$109,500, for design services to delineate wetlands along Martin Luther King
Jr. Drive, and authorizing the Mayor to execute said document.
Submitted By: Jamie Knutson, PE, City Engineer
This is for design work to delineate wetlands along Martin Luther King Jr.
Drive in order to continue developing the area.
$109,500
TIFF
Page 137 of 179
AECOM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
CITY OF WATERLOO
MARTIN LUTHER KING JR. DRIVE/NORTHEAST INDUSTRIAL PARK
WETLAND MITIGATION
PROFESSIONAL SERVICE AGREEMENT
This Agreement is made and entered by and between AECOM Technical Services, Inc., 501
Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715
Mulberry Street, Waterloo, Iowa, hereinafter referred to as "CLIENT."
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as
follows:
I. SCOPE OF SERVICES
ATS shall perform professional Services (the "Services") in connection with CLI ENT's facilities
in accordance with the Scope of Services set forth in Exhibit A attached hereto.
II. ATS'S RESPONSIBILITIES
ATS shall, subject to the terms and provisions of this Agreement:
(a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and
with whom CLIENT may consult at all reasonable times, and whose instructions,
requests, and decisions will be binding upon ATS as to all matters pertaining to this
Agreement and the performance of the parties hereunder.
(b) Use all reasonable efforts to complete the Services within the time period mutually
agreed upon, except for reasons beyond its control.
(c) Perform the Services in accordance with generally accepted professional engineering
standards in existence at the time of performance of the Services. If during the two
year period following the completion of Services, it is shown that there is an error in
the Services solely as a result of ATS's failure to meet these standards, ATS shall re-
perform such substandard Services as may be necessary to remedy such error at no
cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and
materials, or over competitive bidding and market conditions, ATS does not guarantee
the accuracy of any construction cost estimates as compared to contractor's bids or
the actual cost to the CLIENT. ATS makes no other warranties either express or
implied and the parties' rights, liabilities, responsibilities and remedies with respect to
the quality of Services, including claims alleging negligence, breach of warranty and
breach of contract, shall be exclusively those set forth herein.
(d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require
from all vendors and subcontractors from which ATS procures equipment, materials
or services for the project, guarantees with respect to such equipment, materials and
services. All such guarantees shall be made available to CLIENT to the full extent of
the terms thereof. ATS's liability with respect to such equipment, and materials
obtained from vendors or services from subcontractors, shall be limited to procuring
guarantees from such vendors or subcontractors and rendering all reasonable
assistance to CLIENT for the purpose of enforcing the same.
Page 138 of 179
AECOM
Page 2
(e) ATS will be providing estimates of costs to the CLIENT covering an extended period
of time. ATS does not have control over any such costs, including, but not limited to,
costs of labor, material, equipment or services furnished by others or over competitive
bidding, marketing or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, it is acknowledged and understood that any
estimates, projections or opinions of probable project costs provided herein by ATS
are estimates only, made on the basis of ATS's experience and represent ATS's
reasonable judgment as a qualified professional. ATS does not guaranty that
proposals, bids or actual project costs will not vary from the opinions of probable costs
prepared by ATS, and the CLIENT waives any and all claims that it may have against
ATS as a result of any such variance.
III. CLIENT'S RESPONSIBILITIES
CLIENT shall at such times as may be required for the successful and expeditious completion
of the Services;
(a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary
approvals and permits required from all governmental authorities having jurisdiction
over the project; and designate a person with authority to act on CLIENT's behalf on
all matters concerning the Services.
(b) Furnish to ATS all existing studies, reports and other available data pertinent to the
Services, and obtain additional reports, data and services as may be required for the
project. ATS shall be entitled to rely upon all such information, data and the results of
such other services in performing its Services hereunder.
IV. INDEMNIFICATION
ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits,
actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys'
fees directly related thereto) for bodily injury or death of any person or damage to third party
property if and to the extent arising from the negligent errors or omissions or willful misconduct
of ATS during the performance of the Services hereunder.
V. INSURANCE
Commencing with the performance of the Services, and continuing until the earlier of
acceptance of the Services or termination of this Agreement, ATS shall maintain standard
insurance policies as follows:
(a) Workers' Compensation and/or all other Social Insurance in accordance with the
statutory requirements of the state having jurisdiction over ATS's employees who are
engaged in the Services, with Employer's Liability not less than One Hundred
Thousand Dollars ($100,000) each accident;
(b) Commercial General Bodily Injury and Property Damage Liability and Automobile
liability insurance including (owned, non -owned, or hired), each in a combined single
limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property
damage liability. This policy includes Contractual Liability coverage. ATS agrees to
name CLIENT as Additional Insured on this policy, but only to the extent of ATS's
Page 139 of 179
AECOM
Page 3
negligence under this Agreement and only to the extent of the insurance limits
specified herein.
(c) Professional Liability Insurance with limits of $1,000,000 per claim and in the
aggregate covering ATS against all sums which ATS may become legally obligated to
pay on account of any professional liability arising out of the performance of this
Agreement.
ATS agrees to provide CLIENT with certificates of insurance evidencing the above described
coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall
provide prompt notice to the CLIENT in the event of cancellation, material change, or non-
renewal per standard ISO Acord Form wording and the policy provisions.
VI. COMPENSATION AND TERMS OF PAYMENT
Compensation for the services shall be on an hourly basis in accordance with the hourly
fees and other direct expenses in effect at the time the services are performed. Total
compensation is a not -to -exceed fee of One Hundred Nine Thousand Five Hundred Dollars
($109,500.00).
ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees
to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the
event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such
disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed
portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any
applicable statutory prompt pay provisions currently in effect.
VII. TERMINATION
CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14)
days written notice to ATS. The obligation to provide further Services under this Agreement
may be terminated by either party upon fourteen (14) days' written notice in the event of
substantial failure by the other party to perform in accordance with the terms hereof through no
fault of the terminating party, providing such defaulting party has not cured such failure, or, in
the event of a non -monetary default, commenced reasonable actions to cure such failure. In
either case, ATS will be paid for all expenses incurred and Services rendered to the date of the
termination in accordance with compensation terms of Article VI.
VIII. OWNERSHIP OF DOCUMENTS
(a) Sealed original drawings, specifications, final project specific calculations and other
instruments of service which ATS prepares and delivers to CLIENT pursuant to this
Agreement shall become the property of CLIENT when ATS has been compensated
for Services rendered. CLIENT shall have the right to use such instruments of service
solely for the purpose of the construction, operation and maintenance of the Facilities.
Any other use or reuse of original or altered files shall be at CLIENT's sole risk
without liability or legal exposure to ATS and CLIENT agrees to release, defend and
hold ATS harmless from and against all claims or suits asserted against ATS in the
event such documents are used for a purpose different than originally prepared even
though such claims or suits may be based on allegations of negligence by ATS.
Nothing contained in this paragraph shall be construed as limiting or depriving ATS of
its rights to use its basic knowledge and skills to design or carry out other projects or
Page 140 of 179
AECOM
Page 4
work for itself or others, whether or not such other projects or work are similar to the
work to be performed pursuant to this Agreement.
(b) Any files delivered in electronic medium may not work on systems and software
different than those with which they were originally produced and ATS makes no
warranty as to the compatibility of these files with any other system or software.
Because of the potential degradation of electronic medium over time, in the event of a
conflict between the sealed original drawings and the electronic files, the sealed
drawings will govern.
IX. MEANS AND METHODS
(a) ATS shall not have control or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures, or for safety measures and
programs including enforcement of Federal and State safety requirements, in
connection with construction work performed by CLIENT's construction contractors.
Nor shall ATS be responsible for the supervision of CLIENT's construction
contractors, subcontractors or of any of their employees, agents and representatives
of such contractors; or for inspecting machinery, construction equipment and tools
used and employed by contractors and subcontractors on CLIENT's construction
projects and shall not have the right to stop or reject work without the thorough
evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or
omissions of CLIENT's construction contractors, subcontractors or any persons or
entities performing any of the construction work, or for the failure of any of them to
carry out construction work under contracts with CLIENT.
(b) In order that ATS may be fully protected against such third party claims, CLIENT
agrees to obtain and maintain for the benefit of ATS the same indemnities and
insurance benefits obtained for the protection of the CLIENT from any contractor or
subcontractor working on the project and shall obtain from that
contractor/subcontractor insurance certificates evidencing ATS as an additional
named insured.
X. INDEPENDENT CONTRACTOR
ATS shall be an independent contractor with respect to the Services to be performed
hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed
to be the servants, employees, or agents of CLIENT.
XI. PRE-EXISTING CONDITIONS
Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and
liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre-
existing contamination" is any hazardous or toxic substance present at the site or sites
concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release,
defend, indemnify and hold ATS harmless from and against any and all liability which may in
any manner arise in any way directly or indirectly caused by such pre-existing contamination
except if such liability arises from ATS's sole negligence or willful misconduct.
CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage,
transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall
be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the
Page 141 of 179
AECOM
Page 5
disposal facility and/or transporter for any responsibility or liability arising from improper
disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT
in CLIENT's obligations or responsibilities as a generator in the storage, transportation,
treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute
any governmentally required forms relating to regulated activities including, but not limited to
generation, storage, handling, treatment, transportation, or disposal of pre-existing
contamination. In the event that ATS executes or completes any governmentally required
forms relating to regulated activities including but not limited to storage, generation, treatment,
transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be
deemed to have acted as CLIENT's agent.
For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall
approve selection of the contractors to perform such services, all site locations, and provide
ATS with all necessary information regarding the presence of underground hazards, utilities,
structures and conditions at the site.
XII. LIMITATION OF LIABILITY
CLIENT agrees that ATS's liability for the act, error or omission in its performance of services
under this Agreement shall in no event exceed the amount of the total compensation received
by ATS. It is intended by the parties to this Agreement that ATS's services in connection with
the project anticipated herein shall not subject ATS's individual employees, officers, or
directors to any personal legal exposure for the risks associated with this project.
XIII. DISPUTE RESOLUTION
If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot
be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to
mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall
notify the other party in writing of the dispute desired to be mediated. If the parties are unable
to resolve their differences within 10 days of the receipt of such notice, such dispute shall be
submitted for mediation in accordance with the procedures and rules of the American
Arbitration Association (or any successor organization) then in effect. The deadline for
submitting the dispute to mediation can be changed if the parties mutually agree in writing to
extend the time between receipt of notice and submission to mediation. The expenses of the
mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement
to seek mediation shall be a condition required before filing an action at law or in equity.
However, prior to or during the negotiations or the mediation either party may initiate litigation
that would otherwise be barred by a statute of limitations, and ATS may pursue any property
liens or other rights it may have to obtain security for the payment of its invoices.
XIV. MISCELLANEOUS
(a) This Agreement constitutes the entire agreement between the parties hereto and
supersedes any oral or written representations, understandings, proposals, or
communications heretofore entered into by or on account of the parties and may not
be changed, modified, or amended except in writing signed by the parties hereto. In
the event of any conflict between this contract document and any of the exhibits
hereto, the terms and provisions of this contract document shall control. In the event
of any conflict among the exhibits, the exhibit of the latest date shall control.
Page 142 of 179
AECOM
(b) This Agreement shall be governed by the laws of the State of Iowa.
Page 6
(c) ATS may subcontract any portion of the Services to a subcontractor approved by
CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of
its obligations under this Agreement.
(d) In no event shall either party be liable to the other for indirect or consequential
damages, including, but not limited to, loss of use, loss of profit or interruption of
business, whether arising in contract, tort (including negligence), statute, or strict
liability.
(e) In the event CLIENT uses a purchase order form to administer this Agreement, the
use of such form shall be for convenience purposes only, and any typed provision in
conflict with the terms of this Agreement and all preprinted terms and conditions
contained in or on such forms shall be deemed stricken and null and void.
(f)
This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and
does not create any third party beneficiaries to the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written
below.
APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM
By: By:
Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P.E
Title: Mayor Title: Associate Vice President
Date: Date: September 17, 2019
Page 143 of 179
CITY OF WATERLOO, IOWA
MARTIN LUTHER KING JR. DRIVE/NORTHEAST INDUSTRIAL PARK
WETLAND MITIGATION
EXHIBIT A
A. PROJECT DESCRIPTION
The project consists of preparing mitigation concept, plans, specifications and contract
documents for preliminary and final design for the wetland mitigation at the site identified by
the US Army Corps of Engineers as Wetlands 2, 4, 8 and A in the City of Waterloo. The
approximate sizes of the wetlands are as follows: Wetland 2 - 2.87 acres, Wetland 4 - 2.73
acres of fen and 2.99 acres of upland buffer, Wetland 8 - 0.84 acre, and Wetland A - 5.14
acres.
ATS will provide engineering assistance to the CLIENT for preparation of applicable permits
and coordination with both the US Army Corps of Engineers and Iowa Department of
Natural Resources (Iowa DNR).
B. SCOPE OF SERVICES
The Scope of Services for Phase 1 Design Services to be performed shall be completed in
accordance with generally accepted standards of practice. ATS will utilize the Statewide
Urban Design and Specifications (SUDAS) and engineer -provided technical specifications
for this project. The Scope of Services will encompass and include detailed work, services,
materials, equipment, personnel and supplies necessary to provide wetland mitigation,
subsurface exploration and final design and bidding services for the project defined above.
The Scope of Services is further defined as follows:
Wetland Mitigation Site
Tasks 1 - 3. Wetland Mitigation Services. These tasks will be provided by Stantec
Consulting Services, Inc., and relate to the additional wetland services that are needed for a
submittal to the Corps of Engineers as part of a Section 404 Permit application. The Scope
of Services provided by Stantec is further defined by the following tasks:
Task 1 - Wetland Mitigation Concept. The project wetland scientist will review available US
Army Corps of Engineers information sent to the CLIENT, aerial photographs, ground level
survey, hydrologic data, soil survey information and previous wetland delineations and use
the information in these sources to assist in development of a concept to mitigate for losses
to the four identified wetlands. The final product will be a wetland mitigation concept
suitable for submission to the US Army Corps of Engineers as part of a Section 404 Permit
application. The concept will include the types, location and acreage of wetlands to be
created or restored, a general layout of the site and a preliminary vegetation planting list.
Task 2 - Wetland Boundary Delineation. This task includes a wetland boundary delineation
for the area at the southwest corner of Martin Luther King Jr. Drive and Bishop Avenue and
the proposed yard waste site. The project wetland scientist will conduct an on-site
determination of wetland boundaries. This work will include a field assessment of surface
hydrology, observations of soil features and a plant community characterization. Wetland
boundaries identified in the field will be mapped using a Global Positioning System (GPS).
The GPS data will be transferred to aerial photography. The presence of any other Water of
the U.S. located within the project corridor will also be determined.
Page 144 of 179
Task 3 - Wetland Delineation Report. A report of the wetland findings will be prepared and
will be suitable for submittal to the Corps of Engineers as part of a Section 404 Permit
application.
Soil Borings and Geotechnical Engineering
Tasks 4 - 5. Soil Borings and Subsurface Exploration Report. These tasks will be
completed by Terracon Consultants and relate to the soil determination needed for
reconstruction of the wetlands. The following tasks are included in this scope:
Task 4 - Soil Borings. Soil borings will be obtained to determine the subsurface condition of
the identified wetland. The number and depth of borings, as well as the number and type of
samples obtained, will be sufficient to complete the geotechnical engineering and
recommendations for the project. It is anticipated that one soil boring will be obtained per
acre of wetland for Wetlands 2, 4, 8 and A. Borings will be completed as follows: Wetland 2
will have three borings, Wetland 4 will have six borings, Wetland 8 will have one boring, and
Wetland A will have five borings.
Task 5 - Subsurface Exploration Report. The subsurface exploration will include the
necessary laboratory testing, classifications and geotechnical analysis required to classify
soil samples in general accordance with the Unified Soil Classification System.
The purpose of this task is to obtain data regarding the subsurface conditions relating to soil
analysis, earthwork and subsurface drainage.
In addition to the soil borings and laboratory testing, the geotechnical engineering and
CADD services under this task will include:
• Computer -Generated Boring Logs
• One Report Summarizing the Information Reviewed and Conditions Encountered
If safety allows, the boreholes will be left open for approximately 1 to 2 days after completion
of drilling so delayed water levels can be observed.
The Client should understand that some settlement of the borehole backfill might occur. No
future maintenance or filling of the holes are included in this scope. This scope is also
based on the field exploration being performed without the need for personal protective
equipment beyond Level D (hard hat, steel -toe boots, and safety glasses). If personal
protective equipment or special borehole sealing procedures become necessary, these
tasks will be added by supplemental agreement.
Excluded from this estimate are geotechnical engineering recommendations, borrow site
selection and borrow design.
Deliverables will consist of a boring layout plan, boring logs and Subsurface Exploration
Report. The final report will be sealed by an Iowa licensed Professional Engineer.
Phase 1— Design and Bidding Phase Services
Task 6 - Topographical Survey. This task includes field surveys, property surveys and utility
calls to complete the design of the project.
Task 7 - Base Mapping. This task includes development of a base map file in MicroStation
format for use in the development of the project.
Page 145 of 179
Task 8 - Existing Utility Review. The review of existing utilities in the area will include
above -ground utility lines and underground utilities based on field locates and maps
supplied by the utility companies in the corridor. Locations of potential conflicts within the
wetland will be noted.
Task 9 - Review Hydraulic Model. ATS will review the storm water and FEMA flood maps
for the site. Floodway and floodplain boundaries will be reviewed for the proposed project.
Task 10 — Prepare Preliminary Plans. The preliminary plans for the wetland mitigation sites
will be depicted on the base strip maps to indicate existing site features, known utilities,
removals, and existing and proposed ground contours. This project will need to be
coordinated with the CLIENT, adjacent property owners, Iowa DNR and US Army Corps of
Engineers.
Task 11 - Preliminary Cost Estimates. Preliminary cost estimates will be developed for the
preliminary design of each proposed wetland mitigation site.
Task 12- Plan and Profile Sheets. Preliminary plan and profile sheets will be prepared for
the proposed wetland construction, in addition to grading plan sheets.
Task 13 - Storm Water Pollution Prevention Plan. Preparation of a Storm Water Pollution
Prevention Plan (SWPPP) (EC Sheets) will be included in the final plans.
Task 14 - Final Plans and Specifications for Wetland Mitigation Sites. Final plans and
specifications will be developed incorporating comments received by CLIENT and US Army
Corps of Engineers. Plans will include general notes, plan and profile sheets, grading
sheets, quantities, estimate reference notes and details as necessary. Specifications will
include contract documents incorporating requirements from CLIENT and US Army Corps
of Engineers. SUDAS specifications will be referenced, along with engineer -provided
technical specifications.
Task 15 - Engineer's Opinion of Probable Cost. An Engineer's Opinion of Probable Cost will
be developed for the project.
Task 16 - Agency Coordination. This task includes ongoing coordination with Iowa DNR,
US Army Corps of Engineers and other regulatory agencies. ATS will prepare necessary
floodplain permit, construction permit schedules and General Permit No. 2 to be submitted
to Iowa DNR.
Task 17 - Project Management Team (PMT) Meetings. This task includes preparation for
and attendance at monthly PMT Meetings throughout the duration of the project. A total of
six PMT meetings are included in this scope.
Task 18 - Project Administration. This task includes in-house project management and
administrative tasks, including intra -office meetings, subconsultant coordination, filing and
other in-house administrative tasks.
Task 19 - Preparation and Distribution of Contract Documents. Prepare contract
documents for distribution to plan rooms and potential bidders for the wetland mitigation
project.
Task 20 - Respond to Bidders Questions. Respond to questions that bidders may have
regarding the project. Prepare addenda as needed for project.
Page 146 of 179
Task 21 - Bidding Assistance. Attend bid opening, secure contracts, bonds and certificates
of insurance, review bids, prepare bid tabulation and make recommendation to CLIENT for
the wetland mitigation project.
Phase 1l - Construction -Related Services and Wetland Monitoring
The scope of construction -related services and wetland monitoring will be determined at the
time the services are needed and defined under a future amendment to this agreement.
Construction -related services include construction staking, on-site field review, materials
testing and contract administration during construction. Wetland monitoring includes annual
monitoring reports required by the US Army Corps of Engineers.
O:\Administration\AGREE\PROF\WAT MLK Wetland Mitigation.doc
Page 147 of 179
CITY OF WATERLOO
Council Communication
Resolution approving a Development Agreement with Mersiha and Asim Mustedanagic, for the construction of
a single family home with a minimum value of $200,000, and approving a development grant of $5,000, and
authorizing the Mayor and City Clerk to execute said documents.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department Reviewer Action Date
Plainning & Zoning Schroeder, Alio Approved 9/18/2019 ... 9:53 AIM
G:'perk Office t^',vena p:,eAnn .Approved d 9/18/2019. 10:17 AM
ATTACHMENTS:
Description Type
A.greernent Backup \/i : airu;:ap
Ma -r) 01 k.rt Bac. up .Material
SUBJECT:
Submitted by:
Resolution approving a Development Agreement with Mersiha and Asim
Mustedanagic, for the construction of a single family home with a minimum
value of $200,000, and approving a development grant of $5,000, and
authorizing the Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning & Development
Director
Recommended Action: Approve the resolution
The City of Waterloo is looking to approve a Development Agreement with
Mersiha & Asim Mustedanagic, to construct a new home on a lot located at
3545 Muirfield Drive. The developer has acquired the property and plans to
Summary Statement: build a single family home on the lot with a minimum value of $200,000. This
agreement would also allow for the developer to receive a $5,000 grant from
the city once the homes receive their certificate of occupancy after
construction. This area was platted in 1990 and the area homes were
constructed in the early 1990's.
Expenditure Required: $5,000
Source of Funds: Bonds
Policy Issue: Infill Housing
Alternative: Not approve.
Pinnacle Place First Addition Lot 10
Legal Descriptions:
Page 148 of 179
Preparer
information: Adrienne Miller 715 Mulberry Street Waterloo, Iowa 50703 (319) 291-4366
Name Address City Phone
SPACE ABOVE THIS LINE
FOR RECORDER
DEVELOPMENT AGREEMENT
This Development Agreement (the "Agreement") is entered into as of
, by and between Mersiha & Asim Mustedanagic ("Developer")
and the City of Waterloo, Iowa (the "City").
RECITALS
City considers economic development within the City a benefit to the
community and is willing for the overall good and welfare of the
community to provide financial incentives so as to encourage that goal.
B. Developer is willing and able to finance and construct one single-family
dwelling and related improvements on property located at 3545 Muirfield
Drive in Waterloo, generally described as parcel 8813-05-201-073, legally
described as set forth on Exhibit "A" attached hereto (the "Property").
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein,
the parties agree as follows:
1. Improvements by Developer. Developer will construct on the Property
one single-family dwelling, valued at over $200,000. The dwelling shall be completed to
a finished state, including installation of driveway, removal of all construction debris,
proper leveling or shaping of groundscape, and grassing and/or landscaping (home
construction and finishing as so described are referred to as the "Improvements"). The
Property, the Improvements, and all site preparation and development -related work to
make the Property usable for Developer's purposes as contemplated by this Agreement
are collectively referred to as the "Project". All Improvements shall be constructed in
accordance with all applicable City, state, and federal building codes and shall comply
with all applicable City ordinances and other applicable law.
Page 149 of 179
DEVELOPMENT AGREEMENT
Page 2
2. Timeliness of Construction; Possibility of Reverter. The parties agree
that Developer's commitment to undertake the Project and to construct the
Improvements in a timely manner constitutes a material inducement for the City to enter
into this agreement with Developer and that without said commitment City would not do
so. Developer's responsibilities under this Agreement are therefore subject to the
following deadlines:
a. Construction. Developer must begin construction of the
Improvements within six (6) months (the "Start Deadline") after the date of this
Agreement and must substantially complete the Improvements within twenty
fourth (24) months thereafter (the "Completion Deadline"). If Developer has not
obtained a building permit and in good faith begun construction of the
Improvements by the Start Deadline, then at City's option this agreement will be
voided, but if construction is imminent the City Council may, but shall not be
required to, consent to an extension of time to begin construction or, if
appropriate, to complete construction, and if an extension is granted but
construction has not been commenced or substantially completed, as applicable,
within such extended period, then the agreement shall be voided after the end of
said extended period.
b. Unavoidable Delays. If Developer has begun activity in compliance
with the foregoing deadlines or any extended period and is stopped andlor
delayed as a result of an act of God, war, civil disturbance, court order, labor
dispute, fire, or other cause beyond the reasonable control of Developer, the
requirement that construction is to be completed by the Completion Deadline
shall be tolled for a period of time equal to the period of such stoppage or delay,
and thereafter if construction is not completed within the allowed period of
extension, the agreement shall be voided.
3. Incentives.
A. Partial Tax Exemption. Because the Property is located in the City
Limits Urban Revitalization Area (CLURA), the Property is eligible for tax exemption
consistent with and to the extent provided for in the CLURA Plan, provided that
Company meets all requirements to qualify for such exemption.
B. Development Grant. Upon completion of the new home and all
related Housing Improvements, as evidenced by issuance of a certificate of occupancy,
City will make to the developer party a one-time grant of $5,000.00 for each completed
home, in accordance with City policy.
4. Indemnity. Developer further agrees that it shall indemnify City and hold
it harmless with respect to any demand, claim, cause of action, damage, or injury
made, suffered, or incurred as a result of or in connection with the Project, Developer's
failure to carry on or complete same, or any lien, claim, charge, or encumbrance on or
against the Property of any type or nature whatsoever that attaches to the Property by
virtue of Developer's ownership of same. If City files suit to enforce the terms of this
Agreement and prevails in such suit, then Developer shall be liable for all legal
expenses, including but not limited to reasonable attorneys' fees. Developer's duties of
Page 150 of 179
DEVELOPMENT AGREEMENT
Page 3
indemnity pursuant to this Section shall survive the expiration, termination or
cancellation of this Agreement for any reason.
5. No Encumbrances; Limited Exception. Until substantial completion of
the Project, Developer agrees that it shall not create, incur, or suffer to exist any lien,
encumbrance, mortgage, security interest, or charge on the Property, other than such
mortgage or mortgages as may be reasonably necessary to finance Developer's
undertaking of the Project and of which Developer notifies City in advance of
Developer's execution of any such mortgage. The Property may be mortgaged or
encumbered only to support the construction of Improvements on the Property.
Developer may not cross-collateralize the Property to support the construction of
improvements on any other real estate.
6. Water and Sewer; Utilities. Developer will be responsible for extending
water, sewer and utilities services to any location on the Property and for payment of
any associated connection fees.
7. Representations and Warranties of City. City hereby represents and
warrants as follows:
A. City is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Each person who executes and delivers this Agreement and all
documents to be delivered hereunder is and shall be authorized to do so on
behalf of City.
8. Representations and Warranties of Developer. Developer hereby
represents and warrants as follows:
A. Developer is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Developer is duly organized, validly existing, and in good standing
under the laws of the State of Iowa.
C. Developer has full right, title, and authority to execute and perform
this Agreement and to consummate all of the transactions contemplated herein,
and each person who executes and delivers this Agreement and all documents
to be delivered to City hereunder is and shall be authorized to do so on behalf of
Developer.
9. No Assignment or Conveyance. Developer agrees that it will not sell,
convey, assign or otherwise transfer its interest in the Property prior to substantial
completion of Improvements, whether in whole or in part, to any other person or entity
without the prior written consent of City. Reasonable grounds for the City to withhold its
Page 151 of 179
DEVELOPMENT AGREEMENT
Page 4
consent shall include but are not limited to the inability of the proposed transferee to
demonstrate to the City's satisfaction that it has the financial ability to observe all of the
terms to be performed by Developer under this Agreement.
10. Materiality of Developer's Promises, Covenants, Representations,
and Warranties. Each and every promise, covenant, representation, and warranty set
forth in this Agreement on the part of Developer to be performed is a material term of
this Agreement, and each and every such promise, covenant, representation, and
warranty constitutes a material inducement for City to enter this Agreement. Developer
acknowledges that without such promises, covenants, representations, and warranties,
City would not have entered this Agreement. Upon breach of any promise or covenant,
or in the event of the incorrectness or falsity of any representation or warranty, City
may, at its sole option and in addition to any other right or remedy available to it,
terminate this Agreement and declare it null and void.
11. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person, by overnight air courier service, by United States registered or
certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one
of the foregoing means), and addressed:
(a) if to City, to City of Waterloo, 715 Mulberry Street, Waterloo, Iowa
50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City
Attorney and the Community Planning and Development Director.
(b) if to Developer, to Mersiha & Asim Mustedanagic, 3545 Muirfield
Drive Waterloo, Iowa 50701.
Delivery of notice shall be deemed to occur (1) on the date of delivery when delivered in
person, (ii) one (1) business day following deposit for overnight delivery to an overnight
air courier service which guarantees next day delivery, (iii) three (3) business days
following the date of deposit if mailed by United States registered or certified mail,
postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains
written electronic confirmation from the sending facsimile machine that such
transmission was successful. A party may change the address for giving notice by any
method set forth in this section.
12. No Joint Venture. Nothing in this Agreement shall, or shall be deemed
or construed to, create or constitute any joint venture, partnership, agency,
employment, or any other relationship between the City and Developer nor to create
any liability for one party with respect to the liabilities or obligations of the other party or
any other person.
13. Amendment, Modification, and Waiver. No amendment, modification,
or waiver of any condition, provision, or term of this Agreement shall be valid or of any
effect unless made in writing, signed by the party or parties to be bound or by the duly
authorized representative of same, and specifying with particularity the extent and
nature of the amendment, modification, or waiver. Any waiver by any party of any
Page 152 of 179
DEVELOPMENT AGREEMENT
Page 5
default by another party shall not affect or impair any rights arising from any subsequent
default.
14. Severability. Each provision, section, sentence, clause, phrase, and
word of this Agreement is intended to be severable. If any portion of this Agreement
shall be deemed invalid or unenforceable, whether in whole or in part, the offending
provision or part thereof shall be deemed severed from this Agreement and the
remaining provisions of this Agreement shall not be affected thereby and shall continue
in full force and effect. If, for any reason, a court finds that any portion of this
Agreement is invalid or unenforceable as written, but that by limiting such provision or
portion thereof it would become valid and enforceable, then such provision or portion
thereof shall be deemed to be written, and shall be construed and enforced, as so
limited.
15. Captions. All captions, headings, or titles in the paragraphs or sections
of this Agreement are inserted only as a matter of convenience and/or reference, and
they shall in no way be construed as limiting, extending, or describing either the scope
or intent of this Agreement or of any provisions hereof.
16. Binding Effect. This Agreement shall be binding and shall inure to the
benefit of the parties and their respective successors, assigns, and legal
representatives.
17. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original and all of which, taken
together, shall constitute one and the same instrument.
18. Entire Agreement. This Agreement, together with the exhibits attached
hereto, constitutes the entire agreement of the parties and supersedes all prior or
contemporaneous negotiations, discussions, understandings, or agreements, whether
oral or written, with respect to the subject matter hereof.
19. Time of Essence. Time is of the essence of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Development
Agreement by their duly authorized representatives as of the date first set forth above.
Page 153 of 179
DEVELOPMENT AGREEMENT
Page 6
CITY OF WATERLOO, IOWA
By:
Quentin M. Hart, Mayor
Attest:
DEVELOPER
Mersiha Muted
Kelley Felchle, City Clerk A im Mustedanagic
Page 154 of 179
EXHIBIT "A"
Legal Description of Property
Pinnacle Place First Addition Lot 10
Page 155 of 179
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Page 156 of 179
CITY OF WATERLOO
Council Communication
Resolution approving and accepting acquisition contracts and approving deeds to sell real property to the City
of Waterloo, for the partial acquisition of property and temporary easement from Richard C. and Helen J.
Anderson, in the amount of $189,435, with recording fees not to exceed $100, located east of 300 Ralston
Road, and authorizing the Mayor and City Clerk to execute said documents.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department
nning & Zoning
lc(
ATTACHMENTS:
Description
A.cquuisitor. Contract
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Reviewer
Schroeder, Aric
i1ven LcAn:r
Action
A pp roved
Appproved.
Type
Cover, Memo
Cover Memo
Date
9/18/2019 ...
9/p8/2,0p9
:04 AM
:08 A.M.
Resolution approving and accepting acquisition contracts and approving
deeds to sell real property to the City of Waterloo, for the partial acquisition
of property and temporary easement from Richard C. and Helen J.
Anderson, in the amount of $189,435, with recording fees not to exceed
$100, located east of 300 Ralston Road, and authorizing the Mayor and City
Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning and Development
Director
Approval
Transmitted herewith is a request by the City of Waterloo to accept certain
acquisition contracts and approving deeds to sell real property to the City of
Waterloo, for the partial acquisition of property and temporary easement
from Richard C. and Helen J. Anderson, in the amount of $189,435.00
($180,150.00 fee title acquisition; $9,285.00 temporary
easement), located east of 300 Ralston Road, plus recording costs.
The purpose of these acquisitions is to construct a new drainage channel
along East 4th Street and Ralston Road to capture runoff from new
development. North Crossing, which includes UnityPoint
Waterloo's outpatient campus is developing and there are more future
medical buildings and commercial uses planned. The new drainage channel
will take in the runoff from this surrounding area, along with other areas as
other vacant land is developed and channel it eastward to Virden Creek. As
new development occurs, city ordinance requires that storm water detention
mechanisms are put in place to slow the flow of runoff and empty it into the
channel at a controlled rate.
Page 157 of 179
Expenditure Required:
$189,435.00, and up to $100.00 to Black Hawk County Recorder for
recording purposes.
Source of Funds: GO Bonds
Policy Issue: Infrastructure and drainage.
Legal Descriptions: See attached easement plats.
Page 158 of 179
ACQUISITION CONTRACT
Parcel Nos. Richard C. and Helen J. Anderson
PROJECT Virden Creek Drainage Improvements Project
THIS ACQUISITION CONTRACT (the "Contract") is made and entered into as of , 2019 by and
between Richard C. and Helen J. Anderson ("Seller"), and City of Waterloo, Iowa, ("Buyer").
1. Seller agrees to sell to Buyer, and Buyer agrees to buy, the following real estate and/or easement interests (the
"Property"), described as: See plats and legal descriptions attached as Exhibit "A", City of Waterloo, State of Iowa,
which includes the buildings, improvements and other fixtures thereon. The Property also includes, if applicable, all
estates, rights, title and interests, including all easements, and all advertising devices and the right to erect such
devices as are located thereon.
2. Possession of the Property is the essence of this Contract, and Buyer may enter and assume full use and enjoyment of
the premises per the terms of this Contract. Seller hereby grants Buyer the immediate right of access and entry to the
Property for project purposes, including but not lirnited to gathering survey and soil data. Seller may surrender
possession of the Property or any part thereof prior to the time at which it has hereinafter agreed to do so, and agrees
to give Buyer ten (10) days' notice of Seller's intention to do so by calling Buyer at (319) 291-4366.
3. The Purchase Price shall be $ 189,435.00 , based on a fee title value of $15,000 per acre, as itemized on Exhibit "B"
attached hereto. Of the Purchase Price, $100.00 is on deposit with the law office of Clark, Butler, Walsh & Hamann, to
be held in trust, and the balance of the Purchase Price shall be due and payable in full at closing, to be delivered to
the Seller upon performance of Seller's obligations and satisfaction of Buyer's contingencies, if any. If this Contract is
not accepted by Seller or if it is rescinded by Buyer for failure of title or any other reason provided for in this Contract,
then the earnest money shall be returned to Buyer. Any other release of earnest money shall require the written consent
of both parties. In addition to the Purchase Price, if Seller is eligible for relocation expenses then it shall also receive
relocation housing costs equal to the amount by which the Purchase Price of Seller's replacement property exceeds
$1 18,800, up to a maxirnum award of $22,500.
4. Possession of the Property shall be delivered to Buyer at closing, which shall occur on or before
as the parties may hereafter agree, but in any event after the approval of title by Buyer and satisfaction or waiver
of contingencies, if any. No later than the closing date, Seller shall remove from the Property all of its personal
property, trash, and debris of any type that is not a structure or a fixture. Within said time Seller shall also remove all
hazardous materials and/or substances from the Property on or above the ground surface, including but not limited
to barrels, cans, or bottles of any kind. Costs incurred by Buyer to remove any items left behind by Seller shall be
set off against moving costs and/or other expenses that Buyer agrees to reimburse to Seller under this Contract.
5. Seller warrants that there are no tenants on the Property holding under a lease except:
6. This Contract shall apply to and bind the legal successors in interest of the Seller, and Seller agrees to pay all
encumbrances, claims, liens and assessments against the Property, including all taxes and special assessments payable
until surrender of possession as required by Section 427.2 of the Code of Iowa, and agrees to warrant merchantable
title. Names arid addresses of lienholders are:
ja) Black Hawk County, Iowa, for taxes. (b) Unknown until completion of abstract continuation
7. Buyer may include mortgagees, lienholders, encumbrances and taxing authorities as payees ori warrants as contract
payment. Seller will furnish and deliver to Buyer an abstract of title continued by Black Hawk County Abstract Company
to a date within thirty (30) days before the closing date, showing merchantable title to the Property in Seller in
conformity with this Contract, Iowa law, and title standards of the Iowa State Bar Association. Seller agrees to pay the
cost of abstract continuation, or creation, as necessary. Seller agrees to obtain court approval of this Contract, if
requested by the Buyer, if title to the Property becomes an asset of any estate, trust, conservatorship or guardianship.
Seller agrees to pay court approval costs and all other costs necessary to transfer the Properly to the Buyer. Seller shall
convey the Property to Buyer by warranty deed, free and clear of all liens, restrictions, and encumbrances except as
provided in this Contract.
8. If the Seller holds title to the Property in joint tenancy with full rights of survivorship and not as tenants in common at the
time of this Contract, Buyer will pay any remaining proceeds to the survivor of that joint tenancy and will accept title
solely from that survivor, provided the joint tenancy has not been destroyed by operation of law or acts of the Seller.
9. Seller agrees to keep property hazard insurance coverage in force in a minimum amount equal to the Purchase Price,
payable to all parties as their interests may appear, from the date of this Contract until delivery of the deed and
possession. Buyer shall notify all insurance companies of this Contract. In case of loss or destruction of part or all of
the Property from causes covered by the insurance, Seller agrees to accept the lump sum payment and to endorse
the proceeds of any such insurance recovery to the Buyer. Seller hereby assigns the proceeds of any such insurance
recovery to the Buyer, and Seller hereby assigns to Buyer any and all of Seller's rights under such insurance contract.
10. The Seller has agreed to sell the Property to the Buyer. Seller acknowledges if it fails to complete its duties of
performance under this Contract, Buyer may exercise its power of eminent domain to acquire the Property, provided
that the Property is deemed essential by the City Council to keep the project moving forward, or Buyer may exercise
other remedies available under applicable law. Buyer agrees to cooperate with Seller, at Seller's request and at no
additional cost to Buyer, to have this transaction qualify as an involuntary conversion pursuant to §1033 of the Internal
Revenue Code.
11. This Contract shall become effective only upon the occurrence of each of the following two events: (a) acceptance
and approval of the Contract by the City Council of the City of Waterloo, and (b) the environmental clearance of the
Page 159 of 179
Property in accordance with Phase I site assessment and recommended subsequent activities. In supplementation of
the Phase I, Seller agrees, no later , to disclose to Buyer all contamination of the Property by
hazardous wastes and/or substances of which Seller has knowledge.
12. This Contract, together with the exhibits and attachments attached hereto, constitutes the entire agreement between
Buyer and Seller, and there is no agreement to do or not to do any act or deed except as specifically provided herein.
This Contract may be modified only in a writing signed by both parties. Time is of the essence of this Contract.
13. Buyer shall remove and dispose of all trees within the designated wetland area, however, the wetland will still remain.
14. Seller is permitted to discharge drain tile outlets into the drainage way after submitting plans to the City on the type,
size and location of proposed outlets, which said plans need to be approved by the City in advance. Seller or its
contractors shall obtain an excavation permit through the City of Waterloo Engineering Department before
commencing work on City -owned property.
15. A 40 -foot wide crossing shall be provided by the City as part of the project to the north of the intersection of Ralston
Road and East 4th Street. Seller shall be responsible for maintaining the gate, and any repairs are the responsibility of
the Seller.
16. After transfer of title, Seller may continue to use the subject property for farming and cultivation purposes in a manner
that is consistent with the usage prior to the transfer of title. Seller may continue such usage until Seller receives a written
notice from the City, prior to planting, that activities on the development project will be proceeding to the extent that
some or all future farming and cultivation should cease. If any crop has already been planted before Seller receives
a notice to cease farming, Seller shall have an opportunity to remove the crop, if harvestable, or will be paid crop
damages by City of Waterloo. Crop damages s after a July 1 notice date will be the sum of (a) Seller's documented
input costs and (b) the product of $100 multiplied by the number of tillable acres affected. Crop damages on or
before a July 1 notice date will be to reimburse Seller for its documented input costs. Crop damages will be paid
within 30 days after reasonable proof of Seller's input costs is provided to the City.
17. The only rental obligation of Seller for authorized use of the Property will be payment, before delinquency, of any real
estate taxes which become assessed and payable against the subject property.
18. Buyer or hired contractor shall be responsible for "deep ripping" area disturbed by construction.
WHEREFORE, the parties have entered into this Acquisition Contract as of the date first set forth above.
Richard C. Anderson
Helen J. Anderson -riws-reE j. r
-1V-u-ST
SELLER'S ACKNOWLEDGMENT:
STATE OF IOWA: ss:
SSN or EIN
SSN or EIN
Acknowledged before me on)&,t 17, ,
[as 7'L/17M..
of Seller].
TIM ANDERA
COMMISSION NO. 772518
MY COMMISSION EXPIRES
APRIL 11, 2021
.------N.
,
/
APPROyAL NDED,(8Y: I /(
/ /
,..m.._ ei>c I/
City Planning Staff
APPROVED BY:
DATE APPROVED:
(Mayor)
2
and
(Date)
ATTEST:
(City Clerk.)
Page 160 of 179
BUYER'S ACKNOWLEDGMENT:
STATE OF IOWA, BLACK HAWK COUNTY, ss:
Acknowledged before me on
respectively, of the City of Waterloo, iowa.
by Quentin Hart and Kelley Felchle as Mayor and City Clerk,
Notary Public
Page 161 of 179
Price per acre (fee interest) $15,000.00
Fee acquisition
Temporary easement(s)
TOTAL
EXHIBIT "B"
Acres Price
12.01
6.19
$180,150.00
$9,285.00
$189,435.00
Page 162 of 179
Exhibit "A"
1 of 3
AC Q lJ ISI JL
ON PLAT
VIRDEN CREEK DRAINAGEWAY
CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA
OWNER: RICHARD C. AND HELEN 2. ANDERSON
COUNTY PARCEL No. 8913-12-176-002 AND 8913-12-326-002
NANCY WERNER
5/8"•RBR. #12088
Ip2
I-
I
-
I
13y
LEGAL DESCRIPTION OF PARCEL '401
RICHARD & HELEN
ANDERSON A PART OF THE SE 1/4 NW 1/4 AND NE 1/4 SW 1/4
SECTION 12, T -89—N, R -13—W OF THE FIFTH
PRINCIPAL MERIDIAN, BLACK HAWK COUNTY BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE SW COR_ SE 1/4 NW 1/4 OF SAID
SECTION 12; THENCE N00'48'37"W, ALONG THE WEST
LINE 5E 1/4 NW 1/4 OF SAID SECTION, 1147.69 FEET;
THENCE N89"44'21 "E, 233.01 FEET; THENCE
500'48'37"E, 1699.87 FEET; THENCE N89'56'S0"W,
198.88 FEET; THENCE NC0'55'45"W, 550.97 FEET TO
THE NORTH LINE NE 1/4 SW 1/4 OF SAID SECTION;
THENCE 589.57'56"W, ALONG SAID NORTH LINE, 33.00
FEET, TO THE POINT CF BEGINNING.
SAID PARCEL CONTAINS 8.66 ACRES, 377,429 SQUARE
FEET, MORE OR LESS.
'E
co
RONNIE THOM PSON & 9
RANDEE RTSSLER r
r7
5/8" RBR. 12088
CITY OF WATERLOO
P.O.B. FOUND 10 PINCH PIPE
SW COR. SE 1/4 NW 1/4
S. LINE SW 1/4 NW 1/4
N. LINE NW 1/4 SW 1/4
289'57'56"W
33.00'
OWNER:
RICHARD C. & HELEN J.
ANDERSON
LD 545457
SURVEYOR:
ANENT, INC.
5825 DRY CREEK LN NE
CEDAR RAPIDS, IA 52402
(319) 378-1401
N
0 100 200
v
0
N89'56'50"W
3
FOUND 1/2" REBAR
SW COR. NE 1/4 SW 1/4
400
AC0UIS103 PLAT'
PARCEL #4
'ARDEN CREEK TRIBUTARY
NOTES:
1. DISTANCES IN FEET AND DECIMALS THEREOF.
2. TOTAL AREA OF ACQUISITION —
8.661 AC. (377,429± SQ. FT.)
3. BEARINGS SHOWN ARE BASED ON THE IOWA
STATE PLANE COORDINATE SYSTEM, NORTH
ZONE (NAD 83), A5 MONUMENTED BY BLACK
HAWK COUNT( GPS NETWORK
AND CONTROL. •
S. LINE SE 1/4 NW_1/4
N. UNE NE^1/44 SW 1/4
RICHARD &IS/LEN
ANDERSON
LEGEND
A. FOUND SECTION CORNIER MONUMENT
Q SET 1/2" REBAR WITH YELLOW PLASTIC
CAP EMBOSSED WITH "PLS14809"
;u FOUND MONUMENT AS NOTED
8.0.6. POINT OF BEGINNING
SURVEY BOUNDARY
I HERESY 01011FY TART ]96 VNO SWF/M+ING DOCUMENT WAS
PREPARED �AND 1H :EIA SURVEY WORK WAS PERFORMED 0TDRUME
UNDER TGHE LATWS OF THE LY
CENSE NUMBER: 1x009
LICENSE RENEWAL OATS IS DECEMBER 31, 2010
EnRSEAL UN ES LS210300 00200.covERED BI IRS
09
DAT
AMENT, INC.
ENGINffiNWC, ARCNRECNRE, SCRVEYMG
DRAWN 9Y: CML
APPROVED 9Y: GES
ISSUE DATE: 7/27/07 N0.
RMSION
DATE
Page 163 of 179
TEMPORARY EASEMENT EXHIBIT
Exhibit "A" cont.
2 of 3
RICHARD & HELEN
ANDERSON
100.00'
7/7
/N59'44'21E
NANCY WERNER
5/8" 868. #12088
4.
RONNIE THOMPSON &
RANDEE RISSIER
5/8" RSR. #12083 z
CITY OF WATERLOO
P.O.B. FOUND 1" PINCH PIPE
241 COR. SE 1/4 NW 1/4
S. LINE SW 1/4 NW 1/4
N. LINE NW 1/4 SW 1/4
N
A. IPT1
A PART OF THE SE 1/4 NW 1/4 AND NE 1/4 SW 1/4
SECTION 12, T -89-N, R -13-W OF THE FIFTH
PRINCIPAL MERIDLAN, BLACK HAWK COUNTY BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
A ONE .HUNDRED FOOT WIDE STRIP OF LAND PARRALLEL
AND ABUTTING 70 THE NORTH AND EAST OF THE
FOLLOWING DESCRIBED PARCEL:
BEGINNING AT THE SW COR. SE 1/4 NW 1/4 CORNER
OF SAID SECTION 12; THENCE NO0145'37"W, ALONG THE
WEST LINE SE 1/4 NW 1/4 OF SAID SECTION, 1147.69
FEET; THENCE 5594421E, 233,01 FEET; THENCE
S00 -48'37"E, 1699.87 FEET; THENCE N89'56'50'W,
198.88 FEET; THENCE N00'55'45"W, 550,97 FEET TO
THE NORTH LINE NE 1/4 SW 1/4 OF SAID SECTION;
THENCE S8957.56"W, ALONG SAID NORTH LINE 33.00
FEET, TO THE POINT OF BEGINNING.
SAID PARCEL CONTAINS 4.67 ACRES, 203,315 SQUARE
FEET, MORE OR LESS.
S. LINE SE 1/4 NW 1/4
UNE NE 174Sir1/4
589157'56"W
33.00'
0 700 200 400
OWNER:
RICHARD & HELEN
ANDERSON
LD 545457
4,
z
FOUND 1/2" REBAR
SW COR. NE 1/4 SW 1/4
SURVEYOR:
AMENT, INC.
5525 DRY CREEK LN NE
CEDAR RAPIDS, IA 52402
(319) 378-1401
NOTES:
1, DISTANCES IN FEET AND DECIMALS
THEREOF.
2. TOTAL AREA OF TEMPORARY
CONSTRUCTION
EASEMENT - 4.67± AC,
(203,316± SQ. FT.)
3. TEMPORARY CONSTRUCTION
EASEMENT TO EXPIRE UPON
ACCEPTANCE OF CONSTRUCTION
BY THE CITY OF WATERLOO, IOWA,
N 4. BEARINGS SHOWN ARE BASED ON
THE IOWA STATE PLANE
COORDINATE SYSTEM, NORTH
TEMPORARY' ZONE (NAD 83), AS MONUMENTED
CONSTRUCTION BY BLACK HAWK COUNTY GPS
EASEMENT LINE NETWORK AND CONTROL •
LEGEND
A FOUND SECTION CORNER MONUMENT
0 SET 1/2" REDAR WITH YELLOW PLASTIC
CAP EMBOSSED WITH "PL314809"
FOUND MONUMENT AS NOTED
8,0.8. POINT OF BEGINNING
SURVEY BOUNDARY
MPOEASEMENT EXHIBIT
PARCEL 44
VIRDEN CREEK 1618114464
ANEtNT, INC.
Earthrdi;iarfk-a—,Sla
011*11114 8?; CML
APPRDVCD BY: GES
{01148 DAM 7/27/07
4478
Page 164 of 179
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'1UOD w.. iiaiuxq
CITY OF WATERLOO
Council Communication
An Ordinance Amending the City of Waterloo Traffic Code by repealing Subsection (74) - University Avenue,
of Section 541, Increasing Speed Limits in Certain Areas, in its entirety, and inserting in lieu thereof a new
Subsection (74) University Avenue, to Section 541, Increasing Speed Limits in Certain Areas.
City Council Meeting: 9/23/2019
Prepared: 9/17/2019
REVIEWERS:
Department
Traffic Operation
Clerk Office
Reviewer
Action Date
Greco, niche.Approved 9/i8/2019...9:58.AM
i^',vena p:,LAnn. Approved 9/18/)019 10.20 AM
ATTACHMENTS:
Description Type
D Ordinance ➢Irnkup .111 ,.enol.
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Policy Issue:
Motion to receive, file, consider and pass for the first time an an ordinance
amending the City of Waterloo Traffic Code by repealing Subsection (74) -
University Avenue, of Section 541, Increasing Speed Limits in Certain
Areas, in its entirety, and inserting in lieu thereof a new Subsection (74)
University Avenue, to Section 541, Increasing Speed Limits in Certain
Areas.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said
ordinance
Submitted By: Sandie Greco, Traffic Operations Director
Adopt Ordinance
Consultants for the University Avenue Project have recommended the speed
limit be lowered to 35 MPH between Access "B" and Midway Drive
(corporate City limits). With lanes being reduced to four (4) and no frontage
roads (with driveways off of University Ave.) reducing the speed is a safety
factor. This will continue the 35 MPH speed limit along University Avenue
from Waterloo into Cedar Falls.
Strategy 2.2: Enlist all City departments and staff members in efforts to
promote a safer community.
Page 166 of 179
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING
SUBSECTION (74)—UNIVERSITY AVENUE, OF SECTION 541, INCREASING
SPEED LIMITS IN CERTAIN AREAS, IN ITS ENTIRETY, AND INSERTING IN
LIEU THEREOF A NEW SUBSECTION (74) UNIVERSITY AVENUE, TO SECTION
541, INCREASING SPEED LIMITS IN CERTAIN AREAS, AS FOLLOWS:
BE IT ORDAINED by the City Council of the City of Waterloo, Iowa:
That Subsection (74) University Avenue, of Section 541, Increasing Speed Limits in Certain
Areas shall be deleted in its entirety, and in lieu thereof, insert a new subsection (74) University
Avenue, of Section 541, Increasing Speed Limits in Certain Areas, as follows:
(74) University Avenue—
From the northwesterly side of W. Mullan Avenue to
a point 400 feet west of Belmont Avenue
From a point 400 feet west of Belmont Avenue to
Access "B"
From Access "B" to the west corporate limits
(Midway Drive)
35 mph
45 mph
35 mph
PASSED AND ADOPTED by the City Council this day of September, 2019, and
approved by the Mayor this day of September, 2019.
Quentin Hart, Mayor
ATTEST:
Kelley Felchle, City Clerk
Page 167 of 179
CITY OF WATERLOO
Council Communication
Board of Adjustment Meeting minutes of July 30, 2019.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
Piarming 7a rrbiii b Schroeder, Aric Approved 9/18/2,019 ... :26 AM
k 0like p1ahy, Nailney Approved 9/18/2019... :34 A M
ATTACHMENTS:
Description Type
D ti'VVinutcs Cover Memo
SUBJECT: Board of Adjustment Meeting minutes of July 30, 2019.
Submitted by: Submitted By:
Page 168 of 179
MINUTES OF THE WATERLOO BOARD OF ADJUSTMENT REGULAR MEETING HELD
ON JULY 30, 2019 IN THE HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL
Chairperson Condon called the regular meeting of the Waterloo Board of Adjustment to order at
4:00 p.m. Board members in attendance were: Brad Condon, John Beckman, John Chiles and April
Leadley. Board members absent were Jeri Thornsberry. Staff in attendance was: Aric Schroeder,
John Dornoff and Chris Western.
I. Approval of the July 30, 2019 agenda.
It was moved by Beckman and seconded by Chiles to approve the agenda as submitted. Motion
carried unanimously.
II. Approval of the Minutes of the Regular Meeting on, June 25, 2019.
It was moved by Leadley, seconded by Chiles to approve the minutes of the June 25, 2019
Regular Meeting with corrections. Motion carried unanimously.
III. Decision Items
1. Request by Lost Island Real Estate LC for a special permit for an outdoor recreational
facility (theme park) located east of 2546 East Shaulis Road.
Dornoff gave the staff report that recommended approval of the request. Dornoff stated that the
request would appear compatible with existing development in the area with the existing Lost
Island Water Park, Isle Casino, and Bamboo Ridge Campground located on the north and
northwest sides of Shaulis Road from the proposed rezone. Also, that while the project has some
residential in the nearby vicinity, staff believes proper design and buffering can help to mitigate
any negative impacts and would note that there are other existing commercial uses in the area
including Lost Island Water Park, the Casino, and Campground within close proximity and that
the this project will have a positive impact on the entire community in terms of tourism,
marketing, and other factors of quality of life. Staff also required that the necessary actions are
taken in regards to the findings of the traffic study and that the southeast corner of the facility is
buffered from the Summerland neighborhood.
Condon asked why the staff report lists the condition that the southeast corner of the facility is
buffered from the Summerland neighborhood if buffering is already a requirement listed in the
zoning ordinance. Noel Anderson Community Planning and Development Director explained
that staff received emails expressing concerns from the Summerland neighborhood in regards to
buffering between them and the proposed development. Therefore, staff added the condition to
the staff report to show that staff is aware of the concerns. Condon expressed concern about
using buffer as an ambiguous term and suggested that the buffering condition should be removed
from the staff report as a condition and rely on the buffering requirements as it is listed in the
zoning ordinance. Schroeder stated that removing the condition is an option or reword it to say
"buffered in accordance to the zoning ordinance" as the ordinance does have a section detailing
the buffering and screening requirements. Condon reiterated that he thought the buffering
condition should be removed.
Beckman asked if there is a buffering plan available for viewing. Schroder stated that applicant
has not gotten to that level of detail as of yet as they wanted to be granted the Special Permit
approval as a part of the first phase and assuming the Special Permit is approved, actual
construction plans will be presented during the building permit of the project which will include a
screening and buffering plan. Beckman stated his impression that the applicant is working well
Page 169 of 179
BOARD OF ADJUSTMENT
July 30, 2019 Minutes
with residences in that area and trusts that something that everyone agrees on will be
constructed. Beckman asked about the level of confidence in the proposed flooding mitigation for
the sight. Bill Claassen of Claassen Engineering stated that his firm is designing the mitigation
plan and that there is a 30 acre lake that will act as a storm water retention area and is much
larger than is required by city ordinance and that the city ordinance requires that you retain the
difference between the 5 year existing runoff versus a 100 year fully developed site and that the
proposed lake would have enough capacity above minimum to far exceed that requirement.
Beckman asked Claassen that based on what you've explained that your confidence level in being
able to control the flooding in the area is fairly high. Claassen stated that the park itself will be
above the 100 year flood elevation and the park is designed to meet the City's storm water
retention requirements. Schroeder stated that as it was mentioned in the staff report, Shaulis
Road is being studied for both traffic and drainage improvements as there are times when
flooding will overtop Shaulis Road and that the city will be looking to address both traffic and
flooding issues. Beckman stated that he anticipates that improvements to Shaulis Road will a part
of the overall project. Schroeder stated they would be.
Lisa Skubal on behalf of Grow Cedar Valley spoke in favor of the request as they did they did at
the Planning and Zoning meeting and encouraged the Board to approve the Special Permit to
allow the project to continue moving forward. The applicant Gary Bertch addressed the board
asking that the request be approved to allow the project to move forward. Condon thanked Mr.
Bertch for the proposed project.
Beckman asked for clarification as to whether the condition that the southeast corner of the
facility be buffered from the Summerland neighborhood be removed or included in the motion.
Condon recommended not including the condition in the motion. Chiles stated that he would
like to add the condition to the motion as he had read the emails submitted by concerned
residents and feels adding the condition to the motion will reinforce the buffering requirement.
Schroeder recommended adding the wording "in accordance with the zoning ordinance" so that
the condition is directly tied to the zoning ordinance buffering requirements. Chiles agreed with
the recommendation and felt that it would alleviate any potential issues with residents that were
not able to attend the meeting.
It was moved by Chiles, seconded by Beckman to approve the request by Lost Island Real
Estate LC for a special permit for an outdoor recreational facility located east of 2546 East
Shaulis Road subject to that the necessary actions are taken in regards to the findings of the
traffic and drainage study and that the southeast corner of the facility (theme park) is
buffered from the Summerland neighborhood in accordance with the City of Waterloo's
Zoning Ordinance screening and buffering requirements. Motion Carried unanimously.
III. Discussion
There were 110 discussion items.
IV. Adjournment
It was moved by Beckman, seconded by Chiles to adjourn the meeting at 4:23 p.m. Motion carried
unanimously.
Sincerely,
ii'/c vd0/ 6/, Aetet,a
Christopher W. Western
Planner II/Brownfield Coordinator
Page 170 of 179
CITY OF WATERLOO
Council Communication
Planning & Zoning Special Meeting minutes of July 23, 2019.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
h iannnng 7a rrbiii7.b Schroeder, Arica Approved 9/18/2,019 ... 26 AM
k. Office p1ahy, Na,ii.n.cy Approved 9/1.8/2019 ... 10.33 AM
ATTACHMENTS:
Description Type
D ti'nVinutcs Cover r 1M mo
SUBJECT: Planning & Zoning Special Meeting minutes of July 23, 2019.
Submitted by: Submitted By:
Page 171 of 179
MINUTES
CITY OF WATERLOO, IOWA
PLANNING, PROGRAMMING AND ZONING COMMISSION
SPECIAL MEETING - 4:00 P.M. July 23, 2019
The special meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order
by Chairperson Wilber at 4:01 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall.
Members present were: Donat, Wilber, Serfling, Buttgen, Mohammad and Trost.
Members absent were: Hall, Holdiman, and Flynn.
Others present: Noel Anderson, Aric Schroeder, Adrienne Miller, Tim Andera, Chris Western, John Dornoff
and Seth Hyberger — Planning Department, Jamie Knutson — City Engineer, Tim Jamison — Waterloo
Courier, and 32 citizens.
I.Approval of the Agenda
It was moved by Serfling, seconded by Buttgen to approve the agenda combining items A-1 and B-1.
Motion carried unanimously.
II. Approval of the Minutes from the Regular Meeting on July 2, 2019.
It was moved by Donat, seconded by Buttgen to approve the minutes. Motion carried unanimously.
III. Financial Report: June 2019
Anderson gave the financial report for June 2019 indicating that this covered the department through the
2019 fiscal year and department is between 87% and 113% on expenses and between 74% and 124% in
revenue for the year.
IV.Oral Presentations
No Oral Presentations
V.New Business
A. Hearings — Rezones
1. Request for Lost Island Real Estate LC to rezone approximately 159 Acres from "A-1" Agricultural
District to "C -P" Planned Commercial District for an outdoor recreational facility located east of
2546 East Shaulis Road.
It was moved by Donat and seconded by Trost to receive and place on file the statement of verification
at 4:07p.m. Motion carried unanimously and Wilber declared the hearing open.
Dornoff gave the staff report recommending approval of the rezone with the conditions that 1) necessary
actions are taken in regards to the findings of the traffic study and related drainage way improvements to
Shaulis Road and 2) that the southeast corner of the facility is buffered from the Summerland
neighborhood.
Donat asked how the applicant was going to deal with a large flooding event to which Dornoff responded
that the engineer for the applicant is here and can answer that question.
Serfling asked what was included in the buffering to protect the residents from such things as the rides,
noise, and lighting to which Anderson responded that there are specific screening requirements in the
Ordinance and the commission could add specific requirements if the commission sees fit.
Page 172 of 179
Planning and Zoning Commission
July 23, 2019
Bill Claassen, Wayne Claassen Engineering, 2705 University Avenue, the project engineer stated that
there will be a 30 acres lake and another 2 acres lake that will capture runoff from the site. All the rides
and other features of the park will be above the 100 year and 500 year flood plain. The lakes will also
function as a storm water detention and retention basin. Claassen also noted that all lighting will be
directed inward toward the park. Claassen also noted that there is a large hill between the site and the
residences at Summerland and part of that hill will remain, and that the nearest home to a ride will be
nearly 2000 feet both from Winston Place and Summerland. The facility was sited so that it would be
served by existing infrastructure including utilities and transportation.
Gary Bertch, 4935 Young Road, showed a map stating that the nearest ride would be 1920 feet from
Winston Place and 1635 feet from Summerland and even farther to the first owner occupied house in that
area so the decibel levels should not be that high and that the rides will be between 70 and 130 feet tall
with a tower that would be 180 feet tall.
Buttgen asked about lighting the parking lots to which Bertch responded that the lighting will be directed
down and away from the residences. Bertch does not anticipate a lot of lighting on the rides themselves
except low LED lighting.
Trost asked what the hours of the park will be compared to the water park to which Bertch responded that
the waterpark runs from 10:30AM to 6:30PM 7 days a week during its season while the theme park it
will be similar except that the theme park will be open till 9PM or 10PM on Fridays and Saturdays
although the schedule is not set in stone.
Donat noted that during the 2008 floods that Lost Island Water Park had some extensive water damage
and how will this park deal with that to which Claassen responded that this park will be built above the
flood plain, and a lake built to handle the flood flows.
Serfling noted that this park will create a lot more light than people are used to, and asked what seasons
the park will be open to which Bertch responded that it would probably be open during the summer
months plus weekends in May and September.
Lisa Skubal, Grow Cedar Valley, 350 Westfield Avenue, spoke in favor of the project as it will have a
major impact on economic development and tourism in the area. The jobs alone will add $614,000 in
wages to the area.
Rich Kurtenbach, President of Waterloo Building Trades Council AFL-CIO, 1695 Burton Avenue, stated
that their organization is in full support of this project and looks forward to this going up.
David Devault, Factory Manager for John Deere, 3500 East Donald Street spoke in favor of the project.
The community is a great place to live and this will increase that livability even more. He was in awe of
the project and thanked the Bertch's for proposing it.
John Humpal, 5222 Dysart Road stated that his mother-in-law owns the property adjacent to the proposed
theme park. Thinks that the Bertch family is wonderful and is not opposed to the project, just wants to
make sure the project is done right when it comes to water issues and water run-off from the parking lots
to their property since water flows to the north and east in that area. Also noted that Shaulis Road is
closed several times a year due to flooding and would like the trees along the southeast part of the
property stay. Claassen responded that there will be a ditch along the east side of the parking lot that will
take water to the lakes and reduce water in the area and that the trees should not be touched.
Laurel Rudd, 5528 Summerland Drive, stated that when they built their house they did not envision an
amusement park next to them. She stated they have concerns about the screaming, exhaust, noise and
other problems that will come with the development.
Wilber asked if the site plan would come back to the Commission to which Anderson responded that the
site plan in the packet is the submitted site plan.
-2
Page 173 of 179
Planning and Zoning Commission
July 23, 2019
It was moved by Trost, seconded by Serfling to close the public hearing. Motion passed unanimously.
The hearing was closed at 4:40 p.m.
It was moved by Buttgen, seconded by Donat to recommend approval of the rezone with the conditions
that 1) necessary actions are taken in regards to the findings of the traffic study and related drainage
way improvements to Shaulis Road and 2) that the southeast corner of the facility is buffered from the
Summerland neighborhood. Motion passed unanimously
B. Special Permits
1. Request by Lost Island Real Estate LC for a special permit for an outdoor recreational facility
located east of 2546 East Shaulis Road.
Item was discussed with item A-1 above.
It was moved by Buttgen, seconded by Trost to recommend approval of the special permit for with the
conditions that 1) necessary actions are taken in regards to the findings of the traffic study and related
drainage way improvements to Shaulis Road and 2) that the southeast corner of the facility is buffered
from the Summerland neighborhood. Motion passed unanimously.
C. Encroachment Agreements
1. Request by Farmers State Bank for an encroachment agreement to modify an existing sign in the
right of way of Nicki Street located at 131 Tower Park Drive.
Hyberger read the staff report recommending approval of the encroachment agreement with the condition
that a signed and executed Encroachment Agreement that enables the City of Waterloo to terminate the
agreement and right to remove sign in the event the area is needed for street or utility purposes.
Buttgen noted that the staff reports says that there is no utilities but the sign was lit to which Schroeder
responded that the no utilities indicates there is no public utilities but there is a private line to the sign.
Donat asked if there was an issue with meeting the Ordinance when it comes to height to which Hyberger
said that it meets all the provisions of the sign regulations.
Brian Buss, Nagle Signs confirmed it does have electronic messaging capabilities then describes the
features of the new sign.
Buttgen asked if the Waterfall Car Wash sign will be affected by this new sign to which Buss said that
you will still be able to see the sign on San Marnan.
Donat asked if the Waterfall Car Wash sign is attached to their building to which Buttgen said that it is a
separate sign.
It was moved by Trost, seconded by Donat to approve of the encroachment agreement with the
condition that a signed and executed Encroachment Agreement that enables the City of Waterloo to
terminate the agreement and right to remove sign in the event the area is needed for street or utility
purposes. Motion carried unanimously.
D. Vacates
1. Request by PWS Holdings 19 TA, LLC to vacate 0.38 acres of right -of way located adjacent to 3110
University.
Hyberger gave the staff report recommending approval of the vacate with the condition that Retention
of easement for utilities would need to be retained over the 0.38 acre portion of City Right -of -Way
being vacated.
-3
Page 174 of 179
Planning and Zoning Commission
July 23, 2019
Trost asked if setbacks would be the same to which Hyberger answered that they would be the same
and gave the setbacks.
Tanner Brandt, PWS Holdings, stated that they would like to acquire this piece of right-of-way to have
more flexibility in redeveloping the site.
It was moved by Mohammad, seconded by Buttgen to approve the vacate with the condition that an
easement for utilities would be retained over the 0.38 acre portion of City Right -of -Way being vacated.
Motion carried unanimously.
VI. Discussion
The next meeting will be on September 10th, 2019.
VII. Adjournment
It was moved by Mohammad, seconded by Donat, to adjourn the meeting at 5:02 p.m. Motion carried
unanimously.
Respectfully submitted,
John Dornoff,
Planner I
-4
Page 175 of 179
CITY OF WATERLOO
Council Communication
Community Development Board Meeting minutes August 2019.
City Council Meeting: 9/23/2019
Prepared: 9/18/2019
REVIEWERS:
Department Reviewer Action Date
Community Q:)a vn °nt lltgby, Nancy AiTrov. 9/18/?...,00.39 ACM
ATTACHMENTS:
Description
D August 2019 .Board
Type
('ovel N1�na�o
SUBJECT: Community Development Board Meeting minutes August 2019.
Submitted by: Submitted By:Rudy D. Jones, Community Development Director
Recommended Action: Approval
Page 176 of 179
MINUTES
COMMUNITY DEVELOPMENT BOARD MEETING
August 20, 2019
The regular meeting of the Community Development Board was held in the council chambers at City Hall at 715
Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday, August 20, 2019.
Members present: John Chiles Cody Leistikow, Cam Campbell and Don Share
Members absent: Precious Clark -Muhammad and Angela Weekley
Also present: Rudy D. Jones, Community Development Director; Anita Rousselow, Administrative Secretary;
Angie Fordyce, Community Development Coordinator
A. APPROVAL OF THE AMENDED AGENDA FOR AUGUST 20, 2019
Chairperson John Chiles asked for a motion to approve the amended agenda.
It was moved by Leistikow, and seconded by Campbell to approve the Agenda. Motion carried.
B. APPROVAL OF THF MINUTES FOR THE REGULAR MEETING ON JULY 16, 2019.
Chairperson John Chiles asked for a motion to approve the minutes for the July meeting.
It was moved by Share, and seconded by Leistikow to approve the minutes for the July 16, 2019 meeting.
Motion carried.
C. OLD BUSINESS
1. Staff Updates and Training
Interviews were scheduled and the hopes are that a person will be hired and trained for the position in September.
There was a lack of qualified applicants for the rehab position so that position has been re -advertised.
2. Lead Grant Update
Staff is working diligently to move the numbers up for the lead grant. The list continues to grow and the budget is
being tweaked so we have funding for our benchmark goals.
D. NEW BUSINESS
1. Guest Speaker -Felicia Carter was unable to come
2. Endorse Rehabilitation Contracts for July 2019
Chairperson John Chiles asked for a motion to approve the contracts for July 2019.
It was moved by Leistikow, and seconded by Share to approve the July contracts.
Motion carried.
3. Neighborhood Services Report -
Felicia reported on the success of National Night Out and the North End Festival that were both held in the beginning
of August. Smith -Nails will be setting up Neighborhood Association meetings in the future to begin the assessment
phase for each neighborhood. After the assessments, her hopes are to have a work session with city council.
4. Set Date for Public Hearing to review FY2019 Consolidated Annual Performance and Evaluation Report
It was moved by Share, and seconded by Leistikow to set the date for the CAPER public bearing on
September 17, 2019.
Motion carried.
5. Don Share Resignation -
Share informed the Board that today would be his last meeting; he is resigning due to health and business concerns.
Share will submit a resignation letter this corning week.
5. Elizabeth Kehret- 1307 Bertch Avenue
Board was presented with a letter from Elizabeth Kehret- 1307 Bertch Avenue in regards to her desire to move out of
the home because the current home is not big enough for her growing family. Their plan is to keep the home. A
forgivable loan is in place until March 2020 and her hopes are to move out in December of 2019 without paying back
the prorated amount of $4,996.80.
A motion was made by Share to forgive the amount with the stipulation that if they sold the home prior to that
date we would receive our prorated portion. Leistikow seconded that motion. All ayes. Motion passed.
E. DISCUSSION ITEMS
ADJOURN MEETING
With no further business it was moved by Share, and seconded by Campbell to adjourn the meeting.
Motion carried. The Chair declared the meeting adjourned.
Respectfully submitted,
Board Secretary
Page 177 of 179
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Fire Rescue Department on the notice of conclusion of employment for
Kyle Flickinger, 1st Year Paramedic, effective September 9, 2019 with recommendation of approval of payout
of $3,378.94 for unused benefits.
City Council Meeting: 9/23/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
:manResoFrees ,Lance Approved 9/p6/2019... i1:56A.M
Clerk Office ipnby NR.mucy Approved 9/17/2019 - :15 AM
ATTACHMENTS:
Description
SUBJECT:
Type
Communication from the Waterloo Fire Rescue Department on the notice of
conclusion of employment for Kyle Flickinger, 1st Year Paramedic, effective
September 9, 2019 with recommendation of approval of payout of $3,378.94
for unused benefits.
Submitted by: Submitted By:
Page 178 of 179
CITY OF WATERLOO, IOWA
To: City Council Members
Re: Notice of Severance
CITY HALL 715 MULBERRY STREET 50703
Department Waterloo Fire Rescue
Today's Date: -912912449 fl 11, t.c),0
Effective Date: 9/9/2019
Employment Date: 5/16/2016
Job Title/Classification 1st Year Paramedic
This is to report that the employment of Kyle Flickinger
with the City of Waterloo has been severed by reason of:
n Retired
Disability Related E8 No 0 Yes
91 Resigned
O Termination
O Other
In accordance with City Policy, it is requested to allow payment which consists of the following:
Comments:
Benefits
Tota! Hours
(x) Hourly Rate
Total Payout
Vacation -Accrued
48
25.60
1,228.80
Vacation -Current
82.85
25.60
2,120.96
Usable Sick Leave
Sick Leave Payout
0
-
$-
Personal Hours
9.14
25.60
233.98
Comp Time Pay
_
Holiday
-8
25.60
$ (204.80)
Total Payment
3,378.94
Approved
y
Human Resour
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk (Copy in Personnel File)
Clerk's Office will forward copy of approved form to Department and Human Resources
Council Agenda Date: 0 Accruals 0 Status 01-9
ICI /Date
Date cu \'i
Page 179 of 179