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Council Packet - 9/16/2019
FINANCE COMMITTEE September 16, 2019 5:10 PM Harold E. Getty Council Chambers Members Chairperson Sharon Juon Vice Chairperson Bruce Jacobs Patrick Morrissey Roll Call: Approval of Agenda Approval of Minutes Minutes of September 9, 2019, as proposed. TRAVEL REQUESTS 1. John Dornoff, Planner I Class/Meeting: 2019 American Planning Association Iowa Conference Destination: Iowa City, IA Dates: October 9-11, 2019 Amount not to exceed: $755 2. Anita Rousselow and Jenna Northey Class/Meeting: Community Development Block Grant Training for Practitioners Destination: Dubuque, IA Dates: November 5-7, 2019 Amount not to exceed: $1,915 3. Bob Stanley, Combination Inspector Class/Meeting: International Code Council Residential Electrical Inspector Exam Destination: Online Exam Dates: September 11, 2019 Amount not to exceed: $209 4. Steve Carey Class/Meeting: Confined Space Rescue Destination: Aurora/Brookings, SD Dates: September 17-20, 2019 Amount not to exceed: $726 PRE -AUTHORIZATION TO EXPEND OVER $1,000.00 5. Fire Amount and Estimated S/H: $5,090 Expenditure: Fire Inspections and Properties software user agreement with ESO solutions. Page 1 of 183 6. Fire Amount and Estimated S/H: $2,870 Expenditure: Five (5) Imperial rescue suits for Engine 303. 7. Sanitation Amount and Expenditure: 8. Sanitation Amount and Expenditure: 9. Sewer Amount and Expenditure: 10. Sewer Amount and Expenditure: Estimated S/H: $3,000.95 Rebuild packer walls and floor in Garbage Truck #151405. Estimated S/H: $2,455.75 Rebuild packer walls and floor in Garbage Truck #151202. Estimated S/H: $11,802 + $100 S/H New Roots Blower #2. Estimated S/H: $6,015.14 + $300 S/H KSB K300-380 repair seal kit. BILLS PAYMENT 11. September 16, 2019 ADJOURNMENT Kelley F elchle City Clerk Page 2 of 183 CITY OF WATERLOO Council Communication Minutes of September 9, 2019, as proposed. City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date )17fice ip'gby, Nancy Approved 9/1.1/2 ... 959 ACva ATTACHMENTS: Description Type Minutes' of Scpprtcneapaeu° a➢ 0 9 Backup Ma . Page 3 of 183 FINANCE COMMITTEE September 9, 2019 5:10 p.m. Harold E. Getty Council Chambers Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon. Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Morrissey seconded by Jacobs that the Minutes of September 3, 2019, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Morrissey seconded by Jacobs that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rudy Jones, Community Development Director State and Entitlement Meeting Des Moines, IA September 17, 2019 $115 Sgt. Girsch & Officer Wilson High Threat Close Quarters Battle Special Weapons and Tactics Training Waterloo, IA September 24-26, 2019 $550 Tina Schellhorn, Electrical Foreman; Matt Vlasak, Signal Tech Foreman; Craig Hintzman, Signal Tech IT; Nate Alderman, Electrician; Kelby Haines, Electrician; Scott Buchanan, Electrician Electrical Calculations and Common Violations Waterloo, IA October 16, 2019 $900 Michelle Weidner, Chief Financial Officer League of Cities Annual Conference Dubuque, IA September 25-27, 2019 $655 Voice vote - Ayes: Three. Motion carried. Moved by Jacobs seconded by Morrissey that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $3,663.77 Removal and replacement of the quarry file in the main lobby at the Waterloo Center for the Arts. Housing Authority $10,976 Repair to east and north sides of Ridgeway Towers roof. Leisure Services NTE $25,000 Construction design services to include construction drawings and bid documents, onsite job supervision and submittal review for skate park. Police $7,469 Polygraph equipment upgrade for the police department investigations division. Sewer $2,675 + $175 S/H Hoist at Lagoon for placing and pulling pumps. Page 4 of 183 Finance Committee September 9, 2019 Page 2 Voice vote - Ayes: Three. Motion carried. Moved by Juon seconded by Jacobs that Planning & Zoning Department request for an increase in the petty cash account by $100 from the current $200 to allow for additional recording fees and ease the turn -around time for reimbursement of funds, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Juon seconded by Morrissey that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 9, 2019, in the amount of $1,697,697.59 be received, placed on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion carried. With no further business before the committee, it was moved by Morrissey seconded by Jacobs that the meeting be adjourned at 5:13 p.m. Voice vote - Ayes: Three. Motion carried. Kelley Felchle City Clerk Page 5 of 183 CITY OF WATERLOO Council Communication John Dornoff, Planner I City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date 1�p acana'narop; & Zoning 1pa<D;p'aY;.Nancy Approved 9/12/21 ... o2/ AM. ATTACHMENTS: Description Type t Department, R e Backup Ma �;v:iUap Page 6 of 183 TRAVEL .:REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED a/0 &I 6'7610 ,/.01/& FY 0,10 BUDGETED 7!5--0 EXPENDED YTD 36 THIS REQUEST 7f LEFT AFTER THIS REQUEST 64/00 DATE 227.4) Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): John Domoff, Planner 1 NAME OF CLASS / MEETING: 2019 APA-lowa Conference & 4 DATE: September 5, 2019 DESTINATION: lowa City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 9 PURPOSE OF TRAVEL/TRAINING: RETURN DATE: October 11 Attend the 2019- APA -Iowa Planning Conference WI DATE(S) OF MEETING: October 9-11, 2019 TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 295 LODGING TAXI 70 MEALS 75 PARKING 275* REGISTRATION AIRFARE MILEAGE/FUEL 40 — (2) tours MISC/TOLLS TOTAL FOR ALL: $ 755.00 *includes some meals BUDGET LINE ITEM: 010 08 5700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: 755,00 PER PERSON I BELIEVE THIS TRIP SERVESA PU LIC PURPOSE AND IS NECESSARY AND BB EFICI L TO THE CITY 0 „MATE r DEPARTMENT HEAD 9 DATE K:\Shared Goodies\Forms\Travel Request Form January 201p I APPROVE THIS TRAVEL REQUEST MAYOR DATE Page 7 of 183 Page 8 of 183 Register online at www.lowo-APA.org PLANNING FOR COMMUNITIES IN A STATE OF CHANGE Join us in Iowa City at the Graduate for the 2079 APA -Iowa Planning Conference hosted by the APA -Iowa Chapter progressive dinner On Wednesday, October 9th, enjoy a taste of lowa Cfty featurng a progressive dinner with stops at 3 oca[ iestaurarits. professional development A number of sessions geared toward new and experienced professionals will be offered -- including the popular Mentor Match Pragrani '"eijiDr M"tch cleadilne''SePten/i)er 2°, 2019 reception On Thursday, Thursday,''&tober'10th, a reception will be held at hotelVetro.,Light appeti.ier5,and drink ticket,will be provided. .„..:, .mobile tracks inClt-iding'1ours'6f Downtown (owa Crty, Affordable and a',Vialkibil<e' tour of Ri-ve'riront(rOsDjstrict' pub crawl . . TheLiterary:Pub \NI will stop at tlaree'df-lowa:City's,111(3t . pubs. October 9-11, 2019 Page 9 of 183 WASHrnGTON LINN ©■ A center of art, culture, and education, Iowa City is home to the University of Iowa, world class healthcare facilities, and a rich literary tradition that has attracted national and international attention and a designation as a UNESCO City of Literature. Iowa City's vibrant and bustling downtown features many locally -owned restaurants and shops, public art, and a uniquely successful pedestrian mall. A balance of historic preservation and innovative urban redevelopment contributes to the vitality of the community. Both efforts represent a successful response to two natural disasters— the tornado of 2006 and the flood of 2008—and are part of a strategic plan to build a more sustainable community that is transit -oriented, walkable, and bike -friendly. PLANNING FOR COMMUNITIES IN A STATE OF CHANGE Register online at www.Iowa-APA.org Page 10 of 183 R ETU N PAPER RIEGISTRATIM Dylan Mullenix, AICP Des Moines Area MPO 420 Watson Powell, Jr. Way, Suite 200 Des Moines, IA 50309 515-334-0075 cimullenix@drnarnpo.org TO NAME ORGANIZATION 111111111 I ho 101111111111111,111T0 Olivill111111001111111111111 100110 011 IIII I 11111111111111111 PROFESSIONAL DESIGNATION ADDRESS CITY, STATE, ZIP PHONE EMAIL BEFORE 10/2/2019 AFTER 10/2/2019 TOTAL APA/Chapter Only Member Full Conference $275 $300 Active members. of APA or APA-lowa members. Does not include tickets to mobile tours or the Wednesday progressive dinner. Nonmember Full Conference $325 $350 Non-active members of the American Planning Association. Does not include tickets to mobile tours or the Wednesday progressive dinner. Full Tirne Student Full Conference $75 $100 Full-time students seeking undergraduate or graduate degrees. Does not include tickets to mobile tours or the Wednesday progressive dinner, Student + Submission to Poster Contest Full Conference Complimentary Complimentary Requires official submission to APA -IA Student Poster Contest Does not include tickets to mobile tours or the Wednesday progressive dinner. Planning Commissioner Rate Full Conference $225 $250 Active City/County elected/appointed planning and zoning commissioners, board of adjustment members, or council members. Does not include tickets to mobile tours or the Wednesday progressive dinner: Wednesday Only Conference $150 $175 All Wednesday afternoon concurrent sessions and the Plenary Session only. Does not include a ticket to the Wednesday progressive dinner. Thursday Only Conference $175 $200 All Thursday sessioas, breakfast, awards, luncheon, and Keynote speaker DOE'S not include admission to the Thursday Reception. Friday Only Conference $150 $175 All Friday concurrent sessions, breakfast, and keynote speaker: EVENTS Day Guest Tix Avail? Max. Cap. Price/Ticket Wednesday Progressive Dinner (Select 1 entree) Wednesday Yes 50 $55 Li Seared chicken El Salmon filet 0 Boz sirloin li Four cheese macaroni El Classic burger 0 Iowa pork chop Thursday Awards (Additional Ticket) Thursday Yes $10 Thursday Keynote Luncheon (Additional Ticket) Thursday Yes $25 Mentor Match (Dax/tine: September- 20, 2079) Thursday No Free El] Yes Thursday Reception (Additional ticket) Thursday Yes $25 Thursday Literary Pub Crawl Thursday Yes $10 Friday Guided Alleyway Art Tour Friday Yes Free MOBILE WORKSHOPS What's Up Downtown? Wednesday No 30 $20 Affordable Housing Tour Thursday No 30 $20 Riverfront Crossings and South District Thursday No 30 $20 TOTAL ENCLOSED (Registration + Additional Conference Options) It 5libmittir9 o paper registratio, i please complete this form 0r0 return with full 00yri"H00t. 010 10 use only one revistrotion form per persoo (copy [his form 05 necessary), Make checks payable to AP,4 Iowa. Credit cards accepted for t)ntine registration ooly.frlail-in registration must be i_vst-markeri no later [I/o October 2, 2019. Register online at www.lowa-APA.orq _ 11,(MAMORAMIUMMAIL,MMOMMIMMIAMPAIMMOIX=10 IMMINMIMIMUMNIMMMIVEMIMIMINNIMOSAI. MANIIIIIIIEN Page 11 of 183 ENTREE CHOICES Seared chicken breast Garlic whipped potatoes and seared green beans Salmon filet Rice pilaf green beans, and hollandaise 8oz sirloin Garlic whipped potatoes and seared green beans Four cheese macaroni Topped with onion haystack and served with side salad Classic burger Lettuce, tomatoes, onions, cheddar cheese, double cut bacon, fried egg, and served with side of truffle fries Iowa pork chop Garlic whipped potatoes and seared green beans *Entree pre -selection required with your registration. October 9, 6:00 - 9:30pm A progressive dinner allows you to experience three different restaurants, one each for appetizers, entrees, and dessert. This is a great way to take advantage of the local cuisine while networking with fellow attendees! Each venue is within a short walk from the conference space. appetizers Vue Rooftop entree Iowa Chop House dessert St. Burch Tavern Registration for the Progressive Dinner must be completed by October 1, 2019. Onsite registrations cannot be accepted. Please note that a separate ticket to the Progressive Dinner will be required; it is not part of the registration fee. Von will find the Progressive Dinner listed in the online conference registration information with the additional conference events. $55 including non-alcoholic beverages Alcoholic beverages will be billed separately. Maximum capacity of 50 persons. Register online at www.lowa-APA.org Page 12 of 183 October 10, 6:00 - 8:OOpm The Thursday evening reception will take place at hotelVetro. hotelVetro is a separate event space conveniently located next door to the conference space at the Graduate. Light appetizers and drink ticket will be provided. Cash bar available. October 10, 7:45 - 10:00pm The Literary Pub Crawl is a walking tour stopping at three of Iowa City's most storied pubs and includes supplies and prizes. Led by Nighttime Mayor Joe Reilly, fascinating literary information and discussion will occur along the way. IOWA STATE UNIVERSITY Extension and. Outreach Community and Economic Development PLANNING BOLTON & MENK Real People. Real Solutions. OfFLUEfE LAIMSCAf t AIIC}IITFGTURE I URBAN OESIGN I VLAIININfi Register online at www.lowa-APA.org MEI Page 13 of 183 What's Up Downtown? October 9, 1:00 - 4:OOpm More than 150 years after the establishment of the Iowa City, downtown remains the center of the community's commercial and cultural fife. This walking tour highlights changes in land use and built form, especially how old and new urban fabrics continue to evolve within the area's cultural and historical heritage. Led by the experts behind the policies, urban design guidelines, and historic preservation of the area, the tour will reveal the rich history, plans, and policies that shaped Downtown Iowa City. Iowa City's Affordable Housing Tour: Diverse and Inclusive Housing in our Neighborhoods October 10, 9:00am - 12:OOpm Participants will tour diverse housing options in Iowa City from the Peninsula Neighborhood, a neighborhood built on traditional neighborhood design, to Cross Park Place, a Housing First Permanent Supportive Housing intervention prioritized for individuals with complex health and behavioral issues. The tour is led by community representatives with inside knowledge of the projects, financing, and the stories and people behind them. Riverfront Crossings and South District Walking and Biking Tour October 10, 1:45 - 4:45pm Join us on a two-part tour of Riverfront Crossings and the South District! This tour will start south of downtown Iowa City in Riverfront Crossings. Planners will discuss developments recently built under the City's form -based standards and staff from the Parks and Recreation Department will highlight the new Riverfront Crossings Park. After the park, attendees can either continue on a bike ride through the South District or take a break at Big Grove Brewery. This is a walking and biking tour, so please dress accordingly. Bike tour will begin and end at the brewery. Friday Alleyway Art Tour October 11, 2:00 - 3:30pm Conference attendees are invited to stay after the conference to join Iowa City Nighttime Mayor Joe Reilly on a guided Alleyway Art Tour through downtown Iowa City to view the many new murals on display. The tour is should take approximately 90 minutes and there is no cost. Register online at www.lowa-APA.org Page 14 of 183 Scalable Climate and Sustainable Actions for Your City or County October 9, 1:00 2:15pm This presentation will discuss why it is important to plan for climate change in your community, what should be included in a plan, how to engage the public, and plan implementation successes and challenges. Toolkits to Advance Racial Equity in Planning October 9, 2:30 - 3:45pm This session will introduce the value of racial equity and reconfirm the role of government in advancing and promoting it, including a step by step analysis that will map out the three main steps of using a toolkit. Healthy Neighborhoods, Healthy Co ;munities October 10, 1:45 - 3:OOpm This session will cover the social determinants of health and how health happens in neighborhoods. This session will explore how cities, in the "zip code improvement business," can foster healthier neighborhoods and communities. Shared Mobility in Cedar Rapids and the Corridor: Bike Share, Ride Share, and Transit October 11, 9:15 - 10:45am This session will cover emerging transportation options in Cedar Rapids and the Corridor Metro Area. This discussion will assist attendees in considering whether or not a micro -mobility sharing system may be right for their community. MSA 110 School of Urban & Regional fanning SE MARVIN PLANNING CONSULTANTS Sin ioli;in;; 1+ Jlrwiripal, tbuv(r ,h1 Neil;hhrha:•r11'lrtnnirr,¢ - - -- Register online at www.iowa-APA.org Page 15 of 183 Mentor Match October 10, 10:45am - 12:00pm The APA Iowa Conference offers seasoned and emerging professionals the opportunity to make connections and share advice about career and professional development in person during the conference. To facilitate this connection, APA Iowa will be hosting a 'meet -up' event. The location of the 'meet -up' will be announced with the final conference program. This is not a traditional shadowing mentor program and provides an opportunity to simply connect with a practicing planner and learn more about the field of planning, review a resume, or get tips on finding jobs and brush up on interview skills. Mentor pairs are encouraged to make the most of their match by communicating in advance of the conference and then meeting several times during the conference and attending events together. Space is limited. Deadline: September 20, 2019. Matches will be assigned on a first come/first served basis. !f you would like to participate in this program as either a mentee ora mentor, you most register in advance at: http.//rnvwiowa-apa.org/rrrentor-match. htnal. AICP Ethics October 10, 3:15 - 4:45pm Jerry Anthony Ph.D. and Charles Connerly Ph.D. with the University of Iowa's School of Urban and Regional Planning will provide a refresher on the ethical requirements of being AICP--certified and will provide the required 1.5 hours of Ethics -related AICP Certification Maintenance (CM) training. AICP Planning Law October 11, 9:15 - 10:45am Eric Christianson with Iowa State University Extension will present an overview of current legal issues facing planners based upon recent case law. This session will provide the required 1.5 hours of Law --related AICP Certification Maintenance (CM) training. {'I.ANNIh7 G. F,Tc01,.?7,11,INITIF; IN A .FATE 1)F (HAN GF Register online at www.lowa-AA.org Page 16 of 183 Time r sem � ""�- -' 44, Mobile: Tours Registration 9:OOam 5:00pm` What's:; Up Downtown?. BobMiklo & Jessica Bristow, City of Jowo City PLENARY #4AIIAges - Using Your Age Friend Kent Sovern Vtaii PROGRESSIVE DINNER 6:00 - 9:OOpm Pre --registration and ticket required . - Register online at www.lowa-APA.org Page 17 of 183 if! Time "yr Ifir 1111 21111) opt!, ; / ),y,rir ,vt / r , / / t4eliiiir BREAKFAST 700 - 9:00um WELCOME AND STATE OF THE CHAPTER UPDATE lowa City Mayor Jim Throgmorton & APA-lowa Chapter President Dylan Mulleniz Professional Development 2019 APA IOWA CHAPTER AWARDS ApolCvi(Pi Ionn%:ron E m SRF,cc,ns:kikkitial, AICP cmoerixan Pg,rie,pv, '444 pr and n (r, (1)A 4 rarn St°fe''I'?q171htorGio:13Cr()uc'Ir:'uP e :01 I/)I I. Mentor Match egistrallor7 tlecadlitw Septembef LUNCH AND KEYNOTE Storm Lakes Times Pulitzer Prize -Winning Journalist Art Cullen Welcome by APA National President Joel Albino Managing Historic ,,. Preservation Projects: Short -Term Foracticalities and Long-Terrn Considerations /'''. /Icihra Dorno f4 City cl 144.-iteikx "/ If 'CI Grevslad-Noldbtor l, 150 Mobile Tours Iowa City's Affordable Housing Tour: Diverse and Inclusive Housing in our Neighborhoods Jeri Davidson, City of fowo CiIy Crissy Cangenelli, Sheller Houses Ticket required Riverfront Crossings & South District Walking and Biking Tour Danielle Shim" Tins Hennes, Anne Russett. & Seydell-Johnson, Sarah \rValzC,'t1');:f6k:rjoriri.);',5crir Co4trIty (trf, If %if till 1 icket required ),:r,Ifi)li! ,4411 /1111,) r Rpm 9„1101,3 11 RECEPTION AT hoteIVETRO 6:00 - 8:00pm LITERARY PUB CRAWL 7:45 - 10:OOpm Pre -registration and ticket required '11/19EIMMIIMAIMMIMINMAMMIMINIIIMIYIXIMMMEM011,11 Register online at www.lowa-AI)A.org MYPMMIMIMIYMIMVIMMINIXIMMOMMAYMMORINIIMMIXIMIMI Page 18 of 183 Time BREAKFAST 7..00 - 9:00am I egislation and Policy for+Iowa Planners n 1 Van Steenhuyse City o/N/ason-0i Ilan Mu1n Des i Paine- MPO'. ICEYNOTE Using Your Privilege and Power for Good;. Daniel Hoffman-Zinnel, Proteus, Inc. TOUR Alleyway Art Tour Joe Redly, Iowa City Nighttime Mayor Register online at www.lowa-APA.org� Page 19 of 183 Join us in Iowa City! Wednesday Piet? ar, ber 9tth 4800Octo5:00 pm #4AllAges - Using Your Age -Friendly Lens Kent Sovem Kent Sovern is the recently retired State Director of AARP in Iowa, This session will focus on how the on --going dramatic shifts in populations and wealth in communities may disrupt current practices and provide new opportunities for development that meet resident needs no matter the age. Thursday Keynote October 10th 12:00 -1.30 pm Art Cullen Pulitzer Prize-winning journalist Art Cullen is a Pulitzer Prize-winning journalist, editor of The Storm Lake Times (a family -run weekly newspaper), and author of Storm Lake: A Chronicle of Change, Resilience, and Hope from o Heartland Newspaper, Cullen has made it his life's work to ask the big questions, speak truth to power, and share the struggles and successes of his unique community of Storm Lake, Iowa (Census pop. 10,076). His new book is part cultural history, part memoir -- it explores the themes of family, community, immigration and diversity, the meaning of home, and the Heartland's turbulent history and promising progressive future. Drawing from the stories of one special small town on the "broken prairie;' and his family's perspectives from their small-town newspaper business, Cullen hopes to inspire a broader sense of dialogue, renewal, and understanding of rural places. In politically divisive times, when Americans from Red States and Blue States often feel estranged from each other, Cullen's book shows an optimistic way forward. Friday Keynote October 17th 11:00 am 12:00 pm Using Your Privilege and Power for Good Daniel Hoffman-Zinnel, CEO of Proteus, Inc Daniel Hoffman-Zinnel is the new CEO of Proteus, Inc., a nonprofit serving immigrant, underserved, and low-income populations in Iowa, Nebraska, and Indiana. Hoffman-Zinnel was previously the director of the nonprofit One Iowa, a statewide LGBTQ advocacy organizat€on. In this session, participants will reflect on their own experiences and identities as a starting point. Participants will then learn about best practices and tools related to diversity, equity, and inclusion in the workplace and how to leverage their privilege and power for good. Page 20 of 183 CITY OF WATERLOO Council Communication Anita Rousselow and Jenna Northey City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date ('or,nuniny Development i8ngry; .N alley Approved 9/12/2,1 'O AM. ATTACHMENTS: Description Type t p)eparune u, Ra:,aBackup Mat�;v:fn Page 21 of 183 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Anita Rousselow and Jenna Northey NAME OF CLASS / MEETING: CDBG- Training for Practitioners DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED FY k2OBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /3,1( /() /0, DATE -L-12 4) Original - Clerk/Finance Copy - Department 9/11/2019 DESTINATION: Dubuque, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 5, 2019 RETURN DATE: November 7, 2019 DATE(S) OF MEETING: November 5-7, 2019 PURPOSE OF TRAVEL/TRAINING: This course provides basic but comprehensive overview of the CDBG program. It provides a hands-on approach to learning the program through lecture and in -class exercises. Students will learn how to read regulations, determine timeliness in spending CDBG funds , what activities are eligible under the program, how to document national objectives and how to calculate LMI benefit. ILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: 620 Mulberry Street ESTIMATE OF COST: 600,00 LODGING 210.00 MEALS 930.00 REGISTRATION 75.00 MILEAGE/FUEL TAXI 100.00 PARKING AIRFARE MISC/TOLLS TOTAL FOR ALL: 1915.00 BUDGET LINE ITEM: 224 32 5850 1346 c YES NO x YES NO GRANT REIMBURSABLE BG2IA.ADMN REQUIRED CERTIFICATION TOTAL: $ 957.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE C'5 Y OF WATERLOO DEPARTM HEAD I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Page 22 of 183 National Community Development Association CDBG Basics: Training for Practitioners November 5 -- 7, 2019 Dubuque, Iowa Training Venue Location Jule Operations & Training Center East View Conference Room 1 949 Kerper Boulevard Dubuque, IA 52001 Course Overview The course will provide a basic, but comprehensive overview of the CDBG program. This course will provide a hands-on approach to learning the program through lecture and in -class exercises. Course participants will learn how to read the regulations, how to determine timeliness in spending CDBG funds, what activities are eligible under the program, how to document national objectives, and how to calculate Low -Mod Income (LMI) benefit. Participants will also learn important program definitions, the components of the Consolidated Plan and the Annual Action Plan, what's covered under the administration and planning activities, and grantee responsibility for monitoring sub -recipients. Class participants will also learn the difference between a sub -recipient, contractor, and a Community -Based Development Organization (CBDO) and their roles, as outlined in the regulations. Class participants will learn important financial administration information related to program management and other federal cross -cutting regulations related to the program. Course participants will receive a comprehensive training manual that includes the CDBG program regulations and other important notices and requirements. A course agenda is attached. In order to ensure a spot for you in this class, please register directly online at http://www.ncdaonline.org/cdbg.asp There will be a course exam (which must be taken on site) on the final day of the course. The exam is not mandatory, however, it is an excellent barometer of one's understanding of the program as a whole. A Certificate of Completion will be awarded to those who pass the test with a score of 70 or better. In order to get the Certificate, you must take and pass the test. You may take the test in hard copy or online. If you take it online (laptop, tablet or smartphone) you will immediately receive your score and certificate by email (if you pass). Class schedule is from 9am - 4:30pm on the first and second days of class. Please arrive 15 minutes early on the first day of the training for registration purposes. Class will end on the 3rd day at approximately noon, and the exam (4 hour maximum) may be started immediately after class or after a brief lunch break. You may bring a lunch to the exam room. We recommend that you download the CDBG regulations on a device and bring them to class. It will be helpful in class and during the exam. Page 23 of 183 TRAVEL ARRANGEMENTS: Please do not make non-refundable travel arrangements until you receive email confirmation that registration numbers have reached the minimum required number to hold class. Hotel and air transportation information provided by the host community TRAINING SITE: The training will be held at Jule Operations & Training Center, East View Conference Room 1, 949 Kerper Boulevard, Dubuque, IA 52001. Please arrive 15 minutes early on the first day of the training for registration purposes. HOTEL Suggestion: ask if the hotel offers government rates. The hotels listed below are near the training site. Some MAY offer airport transportation and/or transportation to the venue. Inquire with the hotel for these services. • Hotel Julien 200 Main St., Dubuque IA 52001 (563) 556-4200 • TownePlace Suites by Marriott 1151 Washington St., Dubuque IA, 52001 (563) 258-4500 (Brand new facility) • Hilton Garden Inn Downtown 1801 Greyhound Park Dr., Dubuque IA, 52001 (563) 585-5200 (Same building as casino) AIRPORT TRANSPORTATION Dubuque Regional Airport (DBQ) is 9 miles from the training venue and is served by American Airlines. More information is available at https://www.flydbq.com/. GROUND TRANSPORTATION Ground transportation options include hotel shuttles (check with hotel to determine service), taxis, ride shares, and rental cars. Additional information can be found on the airport website: https://www.flydbq.com/163/Parking-Rental-Cars-Ground-Transportation . DRESS - Business casual QUESTIONS? Contact Heather Johnson at hiohnson@ncdaonline.org Page 24 of 183 UMW INNERESESINE NIENSINIMI MEM .6 MEM INEMON DA National Community Development Association CDBG Basics: Training for Practitioners November 5 - 7, 2019 Dubuque, Iowa REGISTRATION INFORMATION REGISTRATION/PAYMENT Register online at https://ncdaonline.org/cdbg/ . During the registration process, you will have the option to pay by credit card or to receive an invoice. If someone else is registering for you, please have them include your email address, in the email box on the registration form. They may include their address in the Billing Section of the form. Confirmation: You should receive a confirmation message from "NCDA Web Site" immediately after the registration process. If you do not receive this confirmation it means your registration did not complete and you are not registered. Make sure that you go to the bottom of the form, enter the code listed, and hit "Submit." If it still doesn't work, please contact Steve at sgartrell@ncdaonline.org. Early Registration (register by September 24, 2019) NCDA Member Cities/Counties: $450/person Non -Member Cities/Counties: $550/person General Registration (register by October 15, 2019) Members: $550/person Non -Members: $650/person Late Registration* (register by the November 1, 2019) Members: $600/person Non -Members: $700/person *Note, late registration is via credit card only, payment by check is not allowed Cancellation: (cancel by October 15, 2019) • To cancel or substitute another person, contact Steve Gartrell at sgartrell@ncdaonline.org • Cancellation made before the cancellation deadline will be fully refunded. • Cancellation made after the cancellation deadline will not be refunded; instead, a staff person may be substituted at no charge, or credit for a future course may be issued (less a $100 cancellation fee). • No shows will be charged 100% of the registration fee. Payment Deadline: (pay by two weeks before the class) Payment must be received before the class date for admittance to class. During the registration process, you will have the option to pay by credit card or to pay by check. • Payment by check is due no later than two weeks before the class begins • Payment by check is due two weeks before the class begins, contact Michael Lightfield at michael@ncdaonline.org for billing assistance or to change to credit card payment • Payments for registrations made during the late registration period are via credit card only Page 25 of 183 N DA ENNIEM EMI INEEMESE National Community Development Association CDBG Basics: Training for Practitioners Course Agenda Breaks will be taken mid-morning and mid-afternoon. Lunch will be on your own from 12:00 - 1:00 on Days One and Two. On Day 3 you may bring a lunch to class and start the test @ noon. DAY ONE: 9:00 a.m. - 4:30 p.m. • introductions • Course Objectives • Overview Of CDBG • Historical Perspective • Regulations • How To Read Them • National Objectives • What Congress Requires • How To Document • Eligible Activities • What are they? • How They Meet A National Objective • Who Can And Can't Do Them • Limitations On Expenditures • Public Services Administration DAY TWO: 9:00 a.m. - 4:30 p.m. • Program Administration • The Consolidated Plan & Citizen Participant Plan • Subrecipients, Contractors, and CBDOs • Monitoring • Reporting and Record Keeping • Financial Management • Pre -award Costs • Admin Vs. Project Costs • Audits • Program income • "Timeliness" • Record Keeping • Other Federal Requirements • Lead Based Paint • Labor Standards Page 26 of 183 DAY THREE: 9:00 a.m. - Noonish • Other Federal Requirements • Environmental • FHEO • URA And Section 104(d) • Procurement Achieving Quality • Conflict Of Interest • Test Noonish - 4 p.m. Open Book Test (The test is optional but required to receive the CDBG Basics Certificate,) — May be taken on hard copy or online (laptop, tablet, or smartphone). Don't forget to complete the course evaluation! Thanks! 5 Page 27 of 183 CITY OF WATERLOO Council Communication Bob Stanley, Combination Inspector City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Building Q)Lpa:TILT .Nancy Approved 9/12/2,() 9... o:ll AM. ATTACHMENTS: Description Type t p)eparune rum Recp=l°acV::ugp M Page 28 of 183 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Bob Stanley — Combination Inspector NAME OF CLASS / MEETING: International Code Council Residential Electrical Inspector Exam DEPARTURE DATE: 9/11/2019 FINANCE DEPT. STAFF ONLY LINE ITEM USED (//e) .ff,ri (JO (.3 FYO.() BUDGETED 6 c26)0±°4 EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE rial CIerk/Fincnce Co. - be.urt DATE: 8/28/2019 DESTINATION DEPARTURE POINT IF NOT WATERLOO Online Exam PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL RE UIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: ESTIMATE OF COST: 209.00 CITY VEHICLE AIRFARE LODGING MEALS REGISTRATION MILEAGE/FUEL YES DEPARTING FROM: TOTAL FOR ALL: 209,00 TAXI PARKING AIRFARE MISC/TOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF ATERLOO DEPARTMENT HEAD .1 ared Goodie, Forms Travel I eves DATE(S) OF 9/11/2019 EET NG: x COST $ NO PRIVATE VEHICLE BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 209.00 PER PERSON t APPROVE THIS TRAVEL REQUEST MAYOR Form January 2010 DATE Page 29 of 183 CITY OF WATERLOO Council Communication Steve Carey City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Rescaxe 1pagby; Nancy Approved 9/12/21 i9 ... 9:34 AM. ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 30 of 183 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION( Steve Carey NAME OF CLASS / MEETING: Confined Space Rescue EPARTURE DATE: September 17, 2019 RETURN DATE: FINANCE bEPT • LINE ITEM USED F)4(0-0 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST ()ATE 0ri.i - C rk/Finance STAFF ONLY 010-12-1415-1345 3500 --7-67;? 7si3 0- bi o - Desartment DATE: September 3, 2019 DESTINATION: Aurora/Brookings, SD DEPARTURE POINT F NOT WATERLOO: DATE(S) OF M eptember 20, 2019 -TING: September 18, 19, & 20, 2019 PURPOSE OF TRAVEL/TRAINING: To travel to Aurora to provide a Confined Space Rescue class for Valero Renewable Fuel. All of these expenses will be reinibursed through invoice to Valero. (Mileage includes travel between facility and hotel) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVE CITY VEHICLE AIRFARE YES X COST $ NO X DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 300.00 LODGING 135,00 MEALS REGISTRATION 291.00 MILEAGE/FUEL TOTAL FOR ALL: 726.00 TAXI BUDGET LINE ITEM: 010-12-1415-1345 PARKING YES NO AIRFARE MISC/TOLLS YES NO I BELIEVE THIS T AND IS N CITY e.fnr.WATER ,B....SERV,ES A PUBLIC PURPOSE YANDB „..,,E.1Q11ct—T THE 0 DEPARTMENT HEAD TOTAL: GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Page 31 of 183 CITY OF WATERLOO Council Communication F ire City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Rescaxe 1 p aglpry; Nancy Approved 9/12/21 ... 9 :36 A.M ATTACHMENTS: Description Type t Department, ReaBackup Ma Page 32 of 183 City Clerk Use OnIy Finance Committee Approval Date ��.*�����t�� ~~U� ~,. ��"=...00 Expenditure Pre -Authorization Request Form The Finance Committee of the City Councii is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 5,090.00 plus est. shipping costs of $ N/A to pay for or purchase Fire Inspections and Properties Software User Agreement with ESO Solutions. This purchase or expenditure is being made because: This is an annual renewal with ESO for these software modules. Vendor selected for this purchase: ESO Solutions, Inc. Bids or written quotes were taken on this purchase, as follows: �3 L�J Bids or quotes were not taken on this purchase because: Waterloo Fire and ESO Solutions already have a user contract in place. Prior Committee Actions (Dates): Please check the foliowing box(es)as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax L �� | Sewer | | �� Sanitation Federal/other grants 17 Other (specify) This expenditure is to be coded to the foliowing budget line -item: 010-12-1400-1520- Computer Software (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,000.00 / and the current available balance is mitte (Signature Dept.I-jead or Designee) � � $ G.00O.00� Date (Signature Finance Dept. Review) xAshared of Expenditure PreAuthorization.xIs (Mar 2010) ��� Date Page 33 of 183 eso FIREHOUSESoftware` eso yr eso Please send payments to: ESO Solutions, Inc. PO Box 679449 Dallas, TX 75267-9449 Bill To Waterloo Fire Rescue 425 E 3rd Street Waterloo, Iowa 50703 United States pattreloar@waterloo-ia.org Invoice Date 09/18/2019 Invoice # INV00022439 Terms Net 30 Due Date 10/18/2019 Po# Previous Balance $ 0.00 ENDUSER: Waterton Fire Rescue Fire Inspections - Career - Additional Stations Additional station subscription for ESO's Inspections Application for Career Fire Departments. Fire Inspections - Career FD -1st Station initial station subscription for Inspections - includes the ability to manage multiple code sets, using those to developed customized Check -lists for inspections. The application allows you to schedule, manage, execute and finalize inspections - as well Fire Properties - Career - Additional Stations Additional station subscription for ESO's Properties Application for Career Fire Departments. 10/18/2019 10/17/2020 j....5 10/18/2019 10/17/2020 10/18/2019 10/17/2020 $2,125.00 $ 0.00 $595.00 $ 595.00 $ 0.00 $1,875.00 $ 0.00 Remit Payment to: PO Box 679449, Dallas, TX 75267-9449 Amounts invoiced are per your agreement(s) {which may include annual escalation). Questions? Contact: AccountsReceivable@ESOSolutions.com 866-766-9471 option 8 Page 1 $2,125.00 $ 595.00- $1,875.00 Page 34 of 183 eso FIREHOUSESoftware° eso eso , . . Please send payments to: ESO Solutions, Inc. PO Box 679449 Dallas, TX 75267-9449 Bill To Waterloo Fire Rescue 425 E 3rd Street Waterloo, Iowa 50703 United States pat.treloar@waterloo-ia.org Invoice Date 09/18/2019 Invoice # INV00022439 Terms Net 30 Due Date 10/18/2019 PO# Previous Balance $ 0.00 Fire Properties - Career Fri - lst Station Initial station subscription for Properties — the data collection application for Properties & Occupancies — includes CAMEO integration, Pre -Plan view, and stores property and occupant history (presence or chemicals & tanks, Incidents, and previous inspec 10/18/2019 11011712020 Remit Payment to: PO Box 679449, Dallas, TX 75267-9449 Amounts invoiced are per your agreement(s) (which may include annual escalation). Questions? Contact: AccountsReceivable@ESOSolutions.com 866-766-9471 option 8 Page 2 $495.00 $ 495.00 $ 0.00 $5,090.00 $ 0.00 $ 495.00 $5,090.00 Total (without Tax) : $5,090.00 Tax: $ 0.00 Grand Total: $5,090.00 Amount Paid: $ 0.00 Total Recurring: $5,090.00 Total One -Time: $ 0.00 Current Balance: $5,090.00 Page 35 of 183 CITY OF WATERLOO Council Communication F ire City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Rescaxe 1 p aglpry; Nancy Approved 9/12/21 .37 AM. ATTACHMENTS: Description Type t Department, ReaBackup Ma Page 36 of 183 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend 2,870.00 plus est, shipping costs of Five (5)- Imperial Rescue Suits for Engine 303 $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Suits are needed to replace outdated and damaged resuce suits. Vendor selected for this purchase: Landfall 1-1 Bids or written quotes were taken on this purchase, as follows: Landfall -$2,870.00 New England Marine -$2,933.35 Atlas Outfitters -$3,075.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund r---1 Bonds 111 Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 418-12-1400-2117 Fire -Engine 303 Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is spectf su te (Signature D pt. Head or Designee $ 550,000.00 V $ 'ft 499757- r$, *it" Date (Signature Finance Dept. Review) KAshared goodies\forrns\Expenditure Pre-Authorization.xls (Mar 2010) Date Page 37 of 183 CITY OF WATERLOO Council Communication S anitation City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "WOalks Depart]: lE 1p'gby; Nancy Approved 9/12/'y,( :' AM ATTACHMENTS: Description Type t Department, RecBackup Mai�L;v:f� Page 38 of 183 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation $ 3,000,95 plus est, shipping costs of $ Rebuild Packer Walls and Floor in Garbage Truck # 151405 Department to expend to pay for or purchase This purchase or expenditure is being made because: Floor and walls of this truck were rusted thru. (Only vendor locally to rebuild truck) Vendor selected for this purchase: C and C Welding, Inc. X Bids or written quotes were taken on this purchase, as follows: C and C Welding, Inc. Waterloo, IA $3,000.95 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res eCtfully submitted, ((SignatureDt.H Had or Designee) "?o, e)c) / ate (Signature Finance Dept. Review) •77 Date K \shared goodies1forms12019-September-Pre-Auth-C&C Welding - Rebuild packer walls and floor #151405- Sanitation -010 -18-7955-1569 Page 39 of 183 $3.000.95.xls (Mar 2010) CITY OF WATERLOO Council Communication S anitation City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "WOalks Depart( 'gby; Nancy Approved 9/12/'y,( AM ATTACHMENTS: Description Type t Department, RecBackup Mai�L;v:f� Page 40 of 183 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 2,455.75 plus est. shipping costs of $ to pay for or purchase Rebuild Packer Walls and Floor in Garbage Truck # 151202 This purchase or expenditure is being made because: Floor and walls of this truck were rusted thru. Only vendor locally to rebuild truck) Vendor selected for this purchase: C and C Welding, Inc. X Bids or written quotes were taken on this purchase, as follows: C and C Welding, Inc. Waterloo, IA $2,455.75 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax [] Sewer Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /2/11ex4' c"- C1,2 / V-1/e1,4/4../C, ((Signature Dept. Had or Designee) Date (Signature Finance Dept. Review) Date K \shared goodies\forms\2019-September-Pre-Auth-C&C Welding - Rebuild packer walls and floor #151202- Sanitation -010 -18-7955-1569 $2.455.75.xls (Mar 2010) Page 41 of 183 Sanitation (Project Code) CITY OF WATERLOO Council Communication S ewer City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste Mana.g;'eongby;.Naney, Approved 9/112/2,O 9...9:10 A.1 ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 42 of 183 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 11,802.00 plus ext, shipping cost of $ 100.00 to pay for or purchase NEW ROOTS BLOWER #2 This purchase or expenditure is being made because: EMERGENCY REPLACEMENT OF NON -WORKING BLOWER Yi2 AT ANAEROBIC: LAGOON Vendor selected for this purchase: JL COMPONENTS [1 Bids or written quotes were taken on this purchase, as follows IEBids or quotes were not taken on this purchase because: JL COMPONENTS IS SOLE PROVIDER FOR REPLACEMENT BLOWER Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: _I General Fund: Road Use Tax: X Sewer: Sanitation: riBonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-15-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and t e current available balance is Res ,1'ctful ub ( d, tAik/ (Sigsture Dept. Head ,�r Designee) Date (Project Code) $ 400,000.00 v- $ .350;865-.-a3 ,g0 (#1 (-6,um 9 1/ /f Signature Finance Dept. Review) Date Page 43 of 183 Maintenance Foreman Vi/IVIS From: Sent: To: Cc: Subject: Clayton Conaway <cconaway@jlcomponents.com> Wednesday, August 28, 2019 4:21 PM Maintenance Foreman WMS John Larson Roots blower quote Hi Jesse. Thanks for the extra info for the blower. Included in quotation: (1) New Roots Blower Model# 412GJ (gas) (for top shaft, left hand discharge) $ 11,802.00 + $100 fit (1) New Roots Blower Model# 412J (for top shaft, left hand discharge) $ 8,008.00 + $100 frt. 1:1 f d-67 J week 7#6 o '-e Preliminary estimate for repair of (1) 412J Roots Blower $ 6170.00 This price does not include and machine work that may be needed. tAke..Q V i Er/z-/,i_ LoLnoc°`- JL Components offers a tear down and comprehensive estimate, at our Kansas City facility, at no charge you you. Jesse please Iet me know if you have any questions or concerns. Clayton Conaway Regional Account Manager (Omaha Branch) JL Components, LLC. 5155 E. Front St. Kansas City, MO 64120 Phone: (816) 207-0090 Ext. 106 www.JLCornponents.com Please send a copy of all PO's to Orders@JLComponents.com ; this is to ensure timely entry and accuracy. For all invoices and accounting inquiries, please use AP@JLComponents.com JLComponents.com z Page 44 of 183 CITY OF WATERLOO Council Communication S ewer City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste Mana.g;'eongty;.Naney, Approved 9/112/2,O 9...9:1ll A.1 ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 45 of 183 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER $ 6,015.14 plus ext. shipping cost of $ 300.00 KSB K300-380 REPAIR SEAL KIT Department to expend to pay for or purchase This purchase or expenditure is being made because: REPAIR OF SATELLITE INFLUENT PUMP Vendor selected for this purchase: QUALITY PUMP Bids or written quotes were taken on this purchase, as follows EIBids or quotes were not taken on this purchase because: QUALITY PUMP IS SOLE PROVIDER OF REPAIR KIT FOR THIS PUMP. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: riSewer: ]Sanitation: nBonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is e balance is u e D ead Or Designee) Date (Project Code) $ 400000•00V $ 3087410:54 0,W.7.3 / Signature Finance Dept. Review) Date Page 46 of 183 Quality Pump & Control 840 1Stlt Street S.W. Mason City, IA 50401 Name / Address \Vaterlao, Cita of 1.V astc Water Department 715 Mulberry Street Waterloo, 1:1 511703-5783 Quotation Date Quote # Project 516 Page 47 of 183 P.O. No. Project Item Description Qty Cost Total KSt; K300-380 repair Part Seal kit 1 3.481.14 3,481.14 0.00 Part Oring Gasket kit 1 714.00 713,00 Shop 1.abor To rebuild 12 l 10.00 1.320.00 Shop Supplies I 50.00 50.00 Trip Charge i 450.00 15€L00 Subtotal S6.015.14 (5A%) Sir.tw TotalTax C ota l $6,015.14 Page 47 of 183 CITY OF WATERLOO Council Communication September 16, 2019 City Council Meeting: 9/16/2019 Prepared: REVIEWERS: Department Reviewer Action Date Finance Higby, Nancy .Approved 9/11/2 ATTACHMENTS: Description Type • 9,16,19 Preliminary Detail Invoice Report Backup Material • 9,16,19 ..Prelimintlly Siuninary Invoice Report Backup Material • 9,16„19 Pre.iiminriry Cover t nviiloce Report 1...3ac.kup .Material 19 A N4 Page 48 of 183 tel► 0 q) N, IIIA sia RS C 0 2 1 ) u 0 Invoice Net Amount a 0-' 0 0 L.7 0) 0 0 0 Invoice Date Held Reason Invoice Description Invoice Number 4.1 1-1 a 0 C O 0 0 O 0 C W L0 U 5 m Lu c W H a) H Q 0 co .0 N 0 M Ln W ce O N w E CP ti Ce W z O i W W Z O a� E z O :2..,:.,:::, O 0 wZ.S_ UO, , 0O K z a , 0O tLn Wv CN U LLr!iii 0� 514JOHNSON CP o N o N } „ - FOLIO REFILL 0 DC7 ) Ln HI N'- NJ 0 n oO .ti u 0 N N N Lf) -1 } O 00 N 1/40 00 O 1-1 00 N 00 co "y w, 0 00 O N O ' 00 0 Ira, p I� O mkt 00 ... ~O O NJ NJ ��" 0 yup„ O .\-r ,u O o,,1 O Si +oo 4 aV Lr-, 00 w,.V p O Si! 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Lfl Lf") ..,.� ,Q:I' 601 601 0 4",111 -0 "r W STEEL FOR REPAIRS -0 -0 W W wr) dll INV -00076478 ELEC TESTER - BLDG INSP INV -00077094 Page 163 of 183 Run by Emily Graham on 09/13/2019 03:06:21 PM I6..M...11 M Efa��* C 880 2 Vim 01 0„) 0 0 Invoice Net Amount a) ra 0 J c.3 rya CU 8 Invoice Date Held Reason Invoice Description Invoice Number CO O 1/40 01 0 01 Lf) O 1- CO CO 1- O O N 01 L (1 Ln M M ON O N 1- N rn as 01 01 01 01 01 01 0 0 0 0 0 0 O O NNNNNN N 0 - 0 0 0 0 0 0 O 0 O 01 ▪ 0 01 01 01 0 c ▪ 01 0 0 0 0 0 0 0CI1 010 0 0 0 0 0 0 O O I\ N M In Lf1 Ol M • O Ln N • M fPr ns ra) .-1 O O 0 I> Lf) Ni O .-1 U( M O1 O M Cr,., -1O N NO M .\-1 O O 01 O O N N 0D o W 01 N 7 N M O N N 01 N O tin crt n rrn 0 07 f1.3 Ii O T O J O Sd 0 0 0 0 dJ 01 vu Ti Ti Ti 0 9-1 0 .-1 .-1 .-1 .-1 .--I l" 1 O O O > o> 0000 > O N N N t".. 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C:Y ¢ r=-1 N ny O f'.M .--1 co N '"'ti N l0 w1 O - 1d O"d 5, E. > co J .--I LLQ J "" N P'.: d d 0o o D, O 01 O1 01 .-1 4-1 O O O 0 N N N N N CO O O 0 0 N M W CO W W O 0 O 0 -0 -0 W W W W 2020 PETERBILT CURBTENDER 3BPDUOX1LF10815 a W 0 0 W Z W 0 Z x J • w OI - a w• O V) 0 CD Q d � 0 0 2020-00000476 Page 164 of 183 Run by Emily Graham on 09/13/2019 03:06:21 PM LCL Invoice Net Amount Invoice Date Held Reason Invoice Description Invoice Number Z co. 0 Ln N N O O 0 0 O O CA CA 0 0 0) 0) O O 01 01 0 0 O O N 0 0 0101 O O 01 01 0 0 O O N N N 1- 0 0 61 C O O -0 -0 W W 0 0 o ON L) ) 0 0 0 0 O u') 01 M O O O M N Ln Ln V- O O N O Ln N O ,--i 00 0 COLn O O Ln 0 u o rn o 01 0 0 Ln 01 N O M 00 O 01 O O Ln {f} N 01 01 01 01 O O O O N N N N 00 O N N O N N N 0)...... \1 GO GO W O O O O +dV ad'V to )11 Vt'V In 'wa i ✓A} 0 LL3 r1k 0.) (1) Cr, F O1 01 01 VJ O id Cr, „dd T Jwb 61 43 01 01 01 Gb .-I C:;I, - .-I .-I .--I a .--I 0 r -I f;;a .-I P;;y r1 - - 0 O :” O O O ',; O '. 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