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Council Packet - 10/7/2019
FINANCE COMMITTEE October 7, 2019 5:10 PM Harold E. Getty Council Chambers Members Chairperson Sharon Juon Vice Chairperson Bruce Jacobs Patrick Morrissey Roll Call: Approval of Agenda Approval of Minutes Minutes of September 23, 2019, as proposed. TRAVEL REQUESTS 1. Sam Barrett, Operations Supervisor Class/Meeting: National Seminars Training - How to Supervise People Destination: Cedar Rapids, IA Dates: November 14, 2019 Amount not to exceed: $184 2. Martin M. Petersen, City Attorney Class/Meeting: Iowa Municipal Attorneys Association Seminar Destination: Johnston, IA Dates: November 22, 2019 Amount not to exceed: $183.25 3. Sgt. Ludwig Class/Meeting: Precision Driving Instructor Recertification Course Destination: Des Moines, IA Dates: September 18, 2019 Amount not to exceed: $150 4. Chris Ferguson, Fire Marshal and Brock Weliver, Lt. Fire Prevention Officer Class/Meeting: Fundamentals of Interview and Interrogation Destination: Waterloo, IA Dates: October 14-16, 2019 Amount not to exceed: $850 5. Steve Carey Class/Meeting: Confined Space Rescue Recertification Classes Destination: Aurora/Brookings, SD Dates: September 30 - October 3, 2019 Amount not to exceed: $726 Page 1 of 390 PRE -AUTHORIZATION TO EXPEND OVER $1,000.00 6. Airport Amount and Estimated S/H: $6,000 Expenditure: Sand for use on the runways, taxiways and ramps to improve braking action. 7. Building Maintenance Amount and Estimated S/H: $7,980 Expenditure: Replace failed Niagara controller at Fire Station #1. 8. Code Enforcement Amount and Estimated S/H: $3,250 Expenditure: Removal of one hazardous tree per court order at 308 Irving Street. 9. Code Enforcement Amount and Estimated S/H: $1,750 Expenditure: Removal of one hazardous tree per court order located on a lot west of 136 Harrison Street. 10. Code Enforcement Amount and Estimated S/H: $2,000 Expenditure: Removal of two hazardous trees per court order at 3948 Cedar Terrace Drive. 11. Code Enforcement Amount and Estimated S/H: $2,850 Expenditure: Removal of three hazardous trees per court order at 3948 Cedar Terrace Drive. 12. Engineering Amount and Estimated S/H: $6,000 Expenditure: Railroad protective flagging. 13. Fire Amount and Estimated S/H: $1,322 Expenditure: Chains for new fire apparatus #303. 14. Garage Amount and Estimated S/H: $2,589.39 + $150 S/H Expenditure: Replace 6" water pump. 15. Garage Amount and Estimated S/H: $2,641.88 Expenditure: Labor and materials to repair skin bucket for Trac Hoe #194H01. 16. Human Resources Amount and Estimated S/H: $1,500 Expenditure: Union contract books for each union member, supervisor and department head. Page 2 of 390 17. Human Resources Amount and Estimated S/H: $13,000 Expenditure: Employee wellness plan expenses for FY20. 18. Leisure Services Amount and Estimated S/H: $24,630 Expenditure: Project management and consulting services for roof replacement/repairs at Young Arena. *AMENDED* 19. Leisure Services Amount and Estimated S/H: $22,777.52 Expenditure: (48) Metalux LED fixtures, hardware and controls for Young Arena. 20. Sanitation Amount and Estimated S/H: NTE $6,500 Expenditure: New recycling program sign-up documents and postage. 21. Sewer Amount and Estimated S/H: $7,370.31 Expenditure: Repair of tractor camera serial number 15102701. 22. Sewer Amount and Estimated S/H: $5,802.58 Expenditure: A -B 50HP 480VAC VFD drive for thickener building storm damage. 23. Sewer Amount and Estimated S/H: $1,286 + $100 S/H Expenditure: Greenlee 1800 mechanical conduit bender. 24. Sewer Amount and Estimated S/H: $5,093 + $250 S/H Expenditure: (1) 250 GPM, 2 -piece Ni -Hard PISTA Grit 250 Concentrator. 25. Sewer Amount and Estimated S/H: $5,386 + $200 S/H Expenditure: Replacement housing for primary sludge pump building 205. 26. Street Amount and Estimated S/H: $12,164.75 + $400 S/H Expenditure: QuadGuard, back-up assembly and end shoes to replace damaged guardrail on Broadway curve. 27. Traffic Amount and Estimated S/H: $1,855.60 + $200 Expenditure: Various sizes of aluminum sign blanks. 28. Traffic Amount and Estimated S/H: $5,286.27 Expenditure: (2) rolls each of 30 inch x 50 yards and 24 inch x 50 yards of DG# Page 3 of 390 white sheeting; (1) roll of 30 inch x 50 yards of EC -clear film and (2) rolls each of 24 inch x 50 yards of EC -clear film. 29. Garage Amount and Estimated S/H: $3,825.80 + $150 S/H Expenditure: 36" diameter hammer and miscellaneous parts for tub grinder at yard waste site. BUDGET LINE ITEMS TO BE AMENDED 30. Approve the project for the Riverside Skate Park project funded with $100,000 from the Otto Schoitz Foundation, $150,000 from the Black Hawk County Gaming Association, $2,000 in other donations and $150,000 in city bond funds, to be used for the construction of a new skate park, as submitted by Leisure Services. 31. Approve the project budget for the FY19 Bureau of Justice Assistance Grant for the Tri - County Drug Task Force, with federal funds of $35,355.20 for the Waterloo Police Department and $23,641.80 for other participating agencies, as submitted by the Police Department. 32. Approve the project budget for the Highway Safety Tax Grant, funded with federal funds of $59,500 to be used for traffic safety enforcement activities, as submitted by the Police Department. 33. Approve the project budget amendment for the Bullet Proof Vests Grant, funded with $7,661.71 in federal funds to be used to purchase bullet proof vests, as submitted by the Police Department. 34. Approve the project budget amendment for the Organized Crime Drug Enforcement Task Force, funded with federal funds in the amount of $2,700, as submitted by the Police Department. OTHER COMMITTEE BUSINESS 35. Request authorization to dispose of retired equipment from Central Garage (Fleet Maintenance) Department per the attached list. BILLS PAYMENT 36. October 7, 2019. ADJOURNMENT Kelley F elchle City Clerk Page 4 of 390 CITY OF WATERLOO Council Communication Minutes of September 23, 2019, as proposed. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date iii17fice i8'glpuy, Nancy Approved 9/20/21 ATTACHMENTS: Description Type Minutes of 9/23/19 Backup Ma �,uiiap Page 5 of 390 FINANCE COMMITTEE September 23, 2019 5:10 p.m. Harold E. Getty Council Chambers Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon. Moved by Morrissey, seconded by Jacobs, that the Agenda, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Morrissey seconded by Jacobs, that the Minutes of September 16, 2019, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Morrissey, seconded by Jacobs that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Ehlers Dogs for Law Enforcement Tracking Class New Hartford, IA October 10-12, 2019 $495 Lt. McClelland and Lt. Richter Management and Leadership Skills for Challenging Times Des Moines, IA September 30 - October 2, 2019 $1,260 Chris Youngblut, Director of Technology Iowa Technology Summit Des Moines, IA September 30 - October 1, 2019 $475 Michelle Davis - Fitness Specialist Midwest Mania - SCW Fitness Education Rosemont, IL October 4-6, 2019 $650 All SportsPlex Staff Customer Service Training Waterloo, TA October 6, 2019 $600 Chris Ferguson, Fire Marshal and Brock Weliver, Lt. Fire Prevention Officer *AMENDED* Iowa Chapter of the International Association of Arson Investigators Annual Conference Cedar Rapids, IA September 11-12, 2019 $530 Bill Beck, Fire Lieutenant Firehouse Expo and Leadership Conference Nashville, TN October 9-11, 2019 $999 Martin M. Petersen, City Attorney Live Webinar In Office October 4, 2019 $180 Voice vote - Ayes: Three. Motion carried. Moved by Jacobs, seconded by Morrissey that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure City Clerk $1,430 + $24 S/H Updates to City Codes. Leisure Services $3,825 Mayor's Fun Run T-shirts for participating school students and teachers. Leisure Services $50,000 Funding for operations at Fairview Cemetery - FY2020. Page 6 of 390 Finance Committee September 23, 2019 Page 2 Police $33,607.06 Annual software license agreement for the Police Department computers for Microsoft products: Professional, Windows Professional and Core Cal. Sanitation $16,345.58 + Hydraulic clutch and hardware. $181.42 S/H Sewer $5,138 RAS WAS Pump #2. Voice vote - Ayes: Three. Motion carried. Moved by Juon, seconded by Morrissey that the project budget for the Airport Vertical Infrastructure FYE20 Grant funded through the Iowa Department of Transportation, in the amount of $129,342 to be used for Hangar 4 rehabilitation be approved. Voice vote - Ayes: Three. Motion carried. Moved by Juon, seconded by Morrissey that the project budget amendment for the Tri -County Task Force to budget for additional revenue received this fiscal year in the amount of $59,160 and to budget to spend $40,840 in funds received in prior years for activities of the Tri -County Task Force, as submitted by the Police Department be approved. Voice vote - Ayes: Three. Motion carried. Moved by Juon, seconded by Morrissey that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 23, 2019, in the amount of $1,874,359, be received, placed on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion carried. With no further business before the committee, it was moved by Morrissey, seconded by Juon that the meeting be adjourned at 5:16 p.m. Voice vote - Ayes: Three. Motion carried. LeAnn M. Even, CMC, IaCMC Deputy City Clerk Page 7 of 390 CITY OF WATERLOO Council Communication Sam Barrett, Operations Supervisor City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "Works Depart( ruurrnt 1pngby Nancy Approved 10/2/2,0i9... 9°16 AM ATTACHMENTS: Description Type t Department, Re Backup Mat�;v:iUup Page 8 of 390 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sam Barrett, Sanitation Director FINANCE DEPT. STAFF ONLY LINE ITEM USED if:; ('-;"61 i'34t9 FY "WO BUDGETED /cH,e) EXPENDED YTD THIS REQUEST 7ev LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Co epurtnient 737, 4,-;? DATE: September 24, 2019 Y b NAME OF CLASS / MEETING: National Seminars Training — How To Supervise People DEPARTURE DATE: November 14, 2019 DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: November 14, 2019 DATE(S) OF MEETING: November 14, 2019 PURPOSE OF TRAVEL/TRAINING: Workshop on Fresh Ideas and Proven Techniques fo Managing Others, anaging Yourself and WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING $ 15.00 MEALS $149.00 REGISTRATION $20.00 MILEAGE/FUEL TOTAL FOR ALL: 184.00 TAXI PARKING AIRFARE MISCITOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO BUDGET LINE ITEM: 525-15-5400-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: PER PERSON I APPROVE THIS TRAVEL REQUEST DE ART ENT'HEAD MAYOR DATE K:\Shared GoodiesTorms\Travel Request Form January 2010 DATE Page 9 of 390 CITY OF WATERLOO Council Communication Martin M. Petersen, City Attorney City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date L egal 18g1y, 1Vanncy Appprov d 10/20 9 A.M ATTACHMENTS: Description Type t Department, Recp=3°acV::up M at�;v:f� Page 10 of 390 TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. LINE ITEM USED FY?O& BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 5ToAFFie/ONL7 &/o e0 ow; c/0 1g3 s- 31/6 Copy - Department NAME(S) AND POSITION(S): Martin M. Petersen, City Attorney DATE: November 22, 2019 NAME OF CLASS / MEETING: Iowa Municipal Attorneys Assoc. Seminar DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 22, 2019 RETURN DATE: November 22, 2019 DATE(S) OF MEETING: November 22, 2019 PURPOSE OF TRAVEL/TRAINING: Iowa Municipal Attorneys Association Seminar -continuing legal education credits and most recent items being discussed by municipalities. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: Parkersburg, Iowa ESTIMATE OF COST: LODGING MEALS 65.00 REGISTRATION 118.25 MILEAGE/FUEL TOTAL FOR ALL: $ 183.25 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-06-8600-1346 x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 183.25 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD (1, DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE Page 11 of 390 IOWA MUNICIPAL ATTORNEYS ASSOCIATION Upcoming Training New City Attorney Institute Thursday, November 1S.2U2O 2019 Annual Seminar Fhday, November 22.2O1S LooaUmn� -Filton Garden Inn 8600 Northpark Drve Johnston, |A50322 (515) 270-8890 Page 12 of 390 CITY OF WATERLOO Council Communication Sgt. Ludwig City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date p)epaar°tnraent ..Nancy Approved 10/2/2,1 AM ATTACHMENTS: Description Type t Department ReaBackup Mat�;vwfa Page 13 of 390 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT, LINE ITEM USED FY _2020 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 15:5, 000 44-0 4:(1 979 Copy - Department NAME(S) AND POSITION(S): Sgt. Melissa Ludwig DATE: September 12th, 2019 NAME OF CLASS / MEETING: Precision Driving Instructor Recertification Course DESTINATION: Des Moines, lo a DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/18/19 Return Date: 9/18/19 DATE(S) OF MEETING: September 18, 2019 PURPOSE OF TRAVEL: Lt. McClelland is requesting to send Sgt. Ludwig to Precision Driving Instructor Recertification in Des Moines Iowa September 18m, 2019. This is a one day re certification needed to keep instructing our officers at the Waterloo Police Department. This course is sponsored by the Iowa Law Enforcement Academy and the cost for this course will not exceed $150.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ N/A YES NO METHOD OF TRAVEL: XXXXXXXX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $0.00 MEALS $150.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: 150.00 TAXI PARKING AIRFARE M ISCITOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: 150.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND,!S-N CESSARY AND BENEFICIAL TO THE CITY OF ATERLOO I APPROVE THIS TRAVEL REQUEST DEPAR MENT HEAD MAYOR DATE DATE Page 14 of 390 CITY OF WATERLOO Council Communication Chris Ferguson, Fire Marshal and Brock Weliver, Lt. Fire Prevention Officer City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date 0 Reso.e 18'glpry, Nancy Approved 10/2/2,0i9... 922 AM ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 15 of 390 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM U5Eb pv**;0BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE "- STAFF ONLY /,'" /WO Original ' Clerk/Finance NA E(S) AND POSITION(S): Chris Ferguson,Fire Marshal Brock Weliver, Fire Prevention Officer DATE: 09/18/2019 Copy-Depurtm«nt NAME OF CLASS / MEETING: Fundamentals o{Interview and Interrogation DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/14/2019 RETURN DATE: 10/16/2019 DATE(S) OF MEETING: 10/14-10/16 PURPOSE OF TRAVEL/TRAINING: This is an iriteractive three day courso (hat teaches legaily sound interview skills and technique.s.Tho course also covers methods of interrogations as well as future trends. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $850 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 850 TAXI PARKING AIRFARE K8|SC/TOLLS BUDGET LINE ITEM: OW~��� X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 425 PER PERSON I BELIEVE T PUBLIC PURPOSE -- --^— ---^- C]TYO��V�l�VL DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE r DATE Page 16 of 390 CITY OF WATERLOO Council Communication Steve Carey City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date 0 l est'. e 1 p np,D;p:ry; Nancy Approved 10/2/21 9 ... :25 AM ATTACHMENTS: Description Type t Department, ent, Ra:,cBackup Mat�;v:f� Page 17 of 390 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Steve Carey NAME OF CLASS / MEETING: Confined Space Rescue Recertification classes DATE: FINANCE DEPT. LINE ITEM USED FY•WO BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE I rk/Finonc Origi September 23, 2019 DESTINATION: Aurora/Brookings, SD DEPARTURE POINT IF NOT WATERLOO: STAFF ONLY 010-12-1415-1345 ;k6: /70 -11-A 1, /5 •tment DEPARTURE DATE: September 30, 2019 RETURN DATE: October 3, 2019 DATE(S) OF MEETING: October 1, 2 & 3, 2019 PURPOSE OF TRAVEL/TRAINING: To travel to Aurora to provide a Confined Space Rescue Recertification class for Valero Renewable FueL All of these expenses will be reimbursed through invoice to Valero, (Mileage includes travel between facility and hotel) Travel request late due to late request by company to change Training dates, WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE AIRFARE YES DEPARTING FROM: X COST $ NO X PRIVATE VEHICLE ESTIMATE OF COST: 300.00 135.00 291.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 726.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1415-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSAR N1 BENEFICIAL TO THE OX CITY 0-1firATER DEPARTMENT HEAD DATE K:\Shared Goodies sUravel Request Forin January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE Page 18 of 390 CITY OF WATERLOO Council Communication Airport City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Airport 18agby; Nancy Approved 10/2/2,1 9 AM. ATTACHMENTS: Description Type t p)ep artana;rat Recp=3°acV::aa p Maa Page 19 of 390 City Clerk Use Only Finance Committee Approval Date City f Waterloo Expenditure Pre -Authorization �Un ' �' Form . �����^xn���0���UK�� Request , orm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Sand for use on the runvvaYs, taxivvoyo, and ramps to improve braking action. This purchase or expenditure is being made because: Sand creates traction on runway surfaces to assist aircraft landing and taking off. Vendor selected for this purchase: BMC Aggregates Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: FAA requires a special grade of sand that is only available through BMC. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax po*emm*hern/unm Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 0102977001371 (Fund Department Activity Account Number) in which the budgeted amount is Sanitation (Pro ect Code) 114005.00+/ J L add ze/current available balance is 97 614.70 V (Signature Depror Designee) x:movredgnouiemmnns\AinmoSand zo1*zuzn.x|s(Mar zn1N e (Signature Finance Dept. Review ) Date Page 20Of390 CITY OF WATERLOO Council Communication Building Maintenance City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Building D eparn. .Nancy Approved i0/2/2Oi9 ... 9o3 AM ATTACHMENTS: Description Type t p)ep arena;ram Recp=l°acV::aalp Maai�;v:fa Page 21 of 390 City Clerk Use OnIy Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 7,980.00 Bldg Maint Department to expend plus est. shipping costs of $ to pay for or purchase This purchase oi' expenditure is being made because: Replace failed Niagara Controller at Fire Station #1 Vendor selected for this purchase: TRANE US INC. Bids or written quotes were taken on this purchase, as follows: 1-1 ] B|daurquVtesvveFaDCt taken onthis purchase because: This was an emergency repair over the weekend at Fire Station #1 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: | � | General Fund �� | | Bonds Road Use Tax ri Sewer Federal/other gran � Other (specify This expenditure expenditure is to be coded to the foliowing budget line -item: 416-22-1400-2152 & 418-22-1400.-2152 (Fund - Department - Activity - Account Nu ber) in which the budgeted amount is and the current available balance is Rennec|uUysubmitted, Sanitation (Project Code) 4- $ 0oUe) -7°,0roo '4F)L (Signature Dept. Head o Designee) Date (Sign ure Finance Dept, Review) xiaxanmU Pre-Authorization.xls (Mar 2010) �~' Date Page 22 of 390 CITY OF WATERLOO Council Communication Code Enforcement City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date o de Enfbrcement ..Nancy Approved 110/2/20PM ATTACHMENTS: Description Type t p)ep arunent, Recp=3°acV::aa p Maa Page 23 of 390 Ex City Clerk Use Only Finance Committee Approval Date City of Waterloo diture Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following Department to expend to pay for or purchase Removal of one hazardous tree per court order at 308 Irving Street. purchase or expenditure submitted by the Code Enf $ 3,250.00 plus est. shipping costs of $ 0.00 This purchase or expenditure is being made because: Court order removbackto property owner. Vendor selected for this purchase: Affordable Tree Service El Bids or written quotes were taken on this purchase, as follows: Affordable Tree Service $3,250.00 Wilson Tree Service $3,600.00 Stuelke & Sons $5,530.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund [1 Bonds Road Use Tax Federal/other grants Sewer 1 X 1 Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5125-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su mitte (Signature Dept. Head or Designee) K \shared goodies\forms\308 Irving Tree Bid 10-2-19 (Mar 2010) (Project Code) $ 50,000.00 ,377236:02- ture Finance Dept. Revie 'e2 Date Page 24 of 390 CUS"I"DMEB'S ORDER NO. NAME ADDRESS CITY, STATE, ZIP / JW"- 2(7 DEPARTMENT DATE SOLO 637 CASH CU.D, CHARGE OD. ACTI. MDSE. HUD. PAID OUT ef 9 DESCRIPTION ',11 GEAiVflU 61— 6? -62 18 RECEIVED BY A-51105 01.11 1. 4 11112/4/4531110 PaaF 11103 ',31LH3 FOR REPERENCE Page 25 of 390 MARIA DOWNING From: April Buis <wilsoncustomtree@outlook.com> Sent: Tuesday, October 01, 2019 1:29 PM To: MARIA DOWNING Subject: 308 Irving Bid: 308 Irving 2 %Z Tree Cluster, by Alley Clean up and hauled away $3,600.00 April Buis Wilson Custom Tree 212 Short Ave Cresco, IA 52136 563-547-4235 wilsoncustonntree@outlook.con wilsoncustomtree.com 1 Page 26 of 390 Date: Se ; r; ,i Q TUELKE & SONS licensed, professional BUILDERS & TREECUTTERS Treework Contract for Address: Name: Phone: Description of Work: „„ 1, t tiaLkevi v Ci '4 "�y C : tt' Y't ry A h Sketching(s) Pricing is valid for 30 (thirty) days and includes all labor, materials, permits, taxes and fees. Stuelke & Sons will professionally complete the wok outlined above in this Contract for the sum of $6-0-6-0o''') ' ( "z d.�. ti •Thiie-.� ri� € F 1 ' iC' o, payable in two installments of$ 73 -„ex, }t I L.. rr ea .ir) down upon acceptance of this Contract, and the remainder due upon final completion. Past -due balances are subject to monthly interest of 1.5% (one -and -a -half} and Later, collection costs. Other additional work requested by the Client will require a signed Change Order and be billed and payable as outlined in the signed Change Order. l 9 Client(s) �~ �� �� e-,rstand(s) and accept(s) this Contract. Signed, uir?x'date Sarah Stuelke 319-939-2986 Office Manager Stueike & Sons Office: 319-233-6245 421 Belmont Avenue Waterloo, IA 50701 date Dixon D. Stuelke 319-429-6245 Pa6°W390 CITY OF WATERLOO Council Communication Code Enforcement City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Ci!ode ntr rcement 1paglpay; ..Nancy Approved 110/2/2019 ... 3:30 PM ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 28 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expendit e Pre -Authorization Request For The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Code En $ 1,750.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Removal of one hazardous tree per court order at a lot W of 136 Harrison Street (Parcel: 8913-23-285-023) This purchase or expenditure is being made because: Court order removal - charge backto pro.ert owner. Vendor selected for this purchase: Affordable Tree Service E Bids or written quotes were taken on this purchase, as follows: Affordable Tree Service $1,750.00 $1,800.00 Wilson Tree Service Stuelke & Sons $3,745.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund Road Use Tax DBonds Federal/other grants Sewer 1 X 1 Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5125-1390 (Fund - Department - Activity Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) f Date ig ature Finance Dept. Review) Date KAshared goodieskfor W of 136 Harrison Tree Bid 10-2-19 (Mar 2010) Page 29 of 390 CH-STOMER'S ORDER mo. IN,IAME it, ' DEPARTMENT DATE n 1—//7-e_41...Z0 ..„....(.2...(, t '641.r.c..e 0 Affor atjle.T J. Fe e210 N ilot G Diinkerton, IA c4. 16,V' ADDRESS crlY, STATE, ZIP SO1.1) CASH (;H/1i( L ON. ACG 1 MDSE, RFD. DESOFIIPTION PGE ANICAMI e 32 —64 .47 e /Li I G 7 'I 8 IIECEIVED BY A-5flOri I -4,5320/46.35C1 KEEP 'FHB SIP FOR REFERENCE 01 -11 Page 30 of 390 MARIA DOWNING From: April Buls <wilsoncustomtree@outlook,com> Sent: Tuesday, October 01, 2019 1:27 PM To: MARIA DOWNING Subject: Siberian Tree, on vacant lot west side of 136 Harrison Bid For: Removal of Siberian Tree on vacant lot West Side of 136 Harrison Cleaned up and Hauled away $1800.00 April Buis Wilson Custom Tree 212 Short Ave Cresco, IA 52136 563-547-4235 Wilsoi1customtree@outlook.conn wilsoncustomtree. com 1 Page 31 of 390 Date: 0 lc{ STLKE & SONS licensed, professional BUILDERS & TREECUTTERS Treework Contract for Address: Name: Phone: Description of Work: tof t',+ t3( 0-04i33191/ i/iCC-^door- fir!, C-1 eoe-v3— G•,r o fid ( Ic t Y^(y 5-Te.57c 319- -Zc2 ell otyi ri J X c..-/ ne_0•' J tl wl vtC _Sketching(s) Pricing is valid for 30 (thirty) days and includes all labor, materials, permits, taxes and fees. Stuelke & Sons will profe ionally compl to tile work outlined above in this Contract for the sum of $ 2 C i •3t) ,pee 'tom �t r. in I �u vv.64F i F v. -se ), payable in two installments of $ / ,8" 7a (O Tlito;.L.5w-la E -J kir /4 .i v'' 1 •57 -LQ.--) down upon acceptance of this Contract, and the remainder due upon final completion. Past -due bacances a subject to monthly interest of 1.5% (one -and -a -half) and later, collection costs. Other additional work requested by the Client will require a signed Change Order and be billed and payable as outlined in the signed Change Order. Client(s) Code_ understands) and accept(s) this Contract. Signed, Sarah Stuelke 319-939-2986 Office Manager C44.7 b taciefie., date Stuelke & Sons Office: 319-233-6245 421 Belmont Avenue Waterloo, IA 50701 Dixon D. Stuelke 319-429-6245 Pagepr190 CITY OF WATERLOO Council Communication Code Enforcement City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Ci!ode Enfbrcement ..Nancy Approved 110/2/2( P M ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 33 of 390 Exs ditu City of Waterloo re -A t orizatiis 1,1 11 City Finance Committee Approval Date quest The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Code Enf $ 2,000.00 plus est. shipping costs of $ 0.00 Removal of two hazardous trees per court orde are five trees total, these two are closest o the house so the Department to expend to pay for or purchase 948 Cedar Terrace Drive. There This purchase or expenditure is being made because: Court order removal - charee back to ro.ert owner Vendor selected for this purchase: Affordable Tree Service Bids or written quotes were taken on this purchase, as follows: Affordable Tree Service $2,000.00 $3,200.00 Stuelke & Sons $3,210.00 Wilson Tree Service Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 111 Road Use Tax Bonds L1 Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 525-1 5-51 25-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respecffully submitted, (Signature Dept. Head or Designee Sanitation (Project Code) 50,000.00 $ 37725679-2, 29, 6. (p Date (Signature Finance Dept. Review) Date K:Ishared goodies\forms\3948 Cedar Terrace (2) Trees Bid 10-2-19 (Mar 2010) Page 34 of 390 AffordablE., Tree Sn,l. Joey Fettkether 8210 N Pilot Grove Road Dunkerton,IA 50820 1'411 qiISTOMER'S ORDER ND. DEPARTMENT NAME rt,t,o • -- ADDRESS CITY, Sl'AIE, ZIP SOLD BY CACI I CE,CLia,;,,, ,r;) ec.% DATE CI IARCE /(5 ON. .ACC'1. MDSE REID. PAID 011i r'NKIE • ' ANICIR1 0 6 co, QUISr-t:',, ( OX , 3Lf45- e s 117 kIC 6, CI icli_c_rjeeld Ash If ) j ocn RECEIVED DV MY.2,05 6.32C/ 4 EM.S0 41.- ",:'•••-•;" ar" K.EEP THE; SUP REFERENCE Page 35 of 390 Wilson Custom Tree 212 Short Ave Cresco, IA 52136 September 9, 2019 Bid for The Waterloo Code Enforcement: ff Wilson Owne : 563-547-4235 Fax: 563-547-3380 1) 1006 Riehl $925.00 2) 3948 Cedar Terrace 2 tree's with Circles 3 trees's with X's $3,200.00 $3,000.00 3) 1216 1/2 E Mitchell $450.00 4) 3445 E Shaulis It has been removed Jeff Wilson Wilson Custom Tree Cresco, IA 52136 563-547-4235 Page 36 of 390 Date: 6424p 46/ f STILKE & SONSlicensed, professional BUILDERS & TREECUTTERS Treework Contract for Address:i 4 (4 C€ ,b •- a _ Name: C'i' Coe ' vta',uc_��,. �iLr MAL Lk .5h 5o7o Phone: /Cf ' c f .:234 Description of Work: Sketching(s) �c�w i\ecut rrte 4ot"s Pricing is valid for 30 (thirty) days and includes all labor, materials, permits, taxes and fees. Stueike & Sons will professionally complete the work 9utlined above in this Contract for the sum of $ 3 a (`T nTr.�,a.�.' t�" d �l e' � ,c payable in two installments of 1 '; (+1.4. -via- "%.. �) down upon acceptance of this Contract, and the remainder due upon final completion. Past -due balances are subject to monthly Interest of 1.5% (one -and -a -half) and later, collection costs. Other additional work requested by the Client will require a signed Change Order and be billed and payable as outlined in the signed Change Order. Client(s)(.;( L.V_40s(`c_G vef ('f (4-9&4{iOunderstand(s) and accept(s) this Contract. Signed, C EbAtr����t�'u��i i ,�, 1~11-fil date Stuelke & Sons Sarah Stuelke 319-939-2986 Office: 339-233-6245 Office Manager 421 Belmont Avenue Waterloo, IA 50701 date Dixon D. Stuelke 319-429-6245 P&05325f 390 CITY OF WATERLOO Council Communication Code Enforcement City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Ci!ode Enfbrcement ..Nancy Approved 110/2/2( P M ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 38 of 390 xpe flit City f Water! e Pre -A th oz.tio L. — City Clerk Use Only Finance Committee Approve Date q est Fo The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Code Enf Department to expend $ 2,850.00 plus est. shipping costs of $ 0.00 to pay for or purchase Removal of three hazardous trees per court order a Cedar Terrace Drive. There are two trees closer to the house that are comin. down first then these three. This purchase or expenditure is being made because: ourt order removal - char.e back to oseo ne Vendor selected for this purchase: Affordable Tree Service Bids or written quotes were taken on this purchase, as follows: Affordable Tree Service $2,850.00 Wilson Tree Service Stuelke Sons ,000.00 5,350.00 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund LililBonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5125-1390 (Fund - Department Activity Account Nu ber) in which the budgeted amount is and the current available balance is Respectfully submitted, —19 Sanitation (Project Code) (Signature Dept. Head or Desi nee) Date ( ig ature Finance Dept. Review) Date lOshared goodies\forms13948 Cedar Terrace (3) Trees Bid 10-2-19 (Mar 2010) Page 39 of 390 EMILY RUSSELL From: EMILY RUSSELL Sent: Wednesday, October 02, 2019 9:16 AM To: MARIA DOWNING Subject: Joey w/ Affordable Tree Service - 3948 Cedar Terrace Drive I just talked to Joey w/ Affordable Tree Service and he said he wanted to submit a bid for $2,850.00 for the three trees further back on the property at 3948 Cedar Terrace Drive. Thanks, Emily Russell — Clerk City of Waterloo — Code Enforcement 626 Mulberry Street Waterloo, IA 50703 ph: 319.291.3820 ernily. russell@waterloo-ia.org PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. Page 40 of 390 Wilson Custom Tree JeffWilson Owne 212 Short Ave Ph: 563-547-4235 Cresco, IA 52136 September 9, 2019 Bid for The Waterloo Code Enforcement: Fax: 563-547-3380 1) 1006 Riehl $925.00 2) 3948 Cedar Terrace 2 tree's with Circles 3 trees's with X's $3,200.00 3,000.00 3)216 1/2 E Mitchell $450.00 4) 3445 E Shaulis It has been removed Jeff Wilson Wilson Custom Tree Cresco, IA 52136 563-547-4235 Page 41 of 390 Date: 5JTJELKE & SONS licensed, professional BUILDERS & TREECUTTERS Treework Contract for Address: 3q 2/ cel i?i'r (cr mc..t _ it9a. 'Ino Name: L�•fy4€-Ce 6a(01 5• a 5-0703 Phone: /ce-- �. Description of Work: Sketching(s) S -hAWI.k 5 Yr.e' o r q Po LLirt,( 30 ,Likk141 I,e-viA.vt,'�� Pricing is valid for 30 (thirty) days and includes all labor, materials, permits, taxes and fees. Stuelke & Sons will pro essionally complete the work outlined above in this Contract for the sum of $5-3 G ill .1 bL,,,L(9 LrcU(; ' { � ver _ I�u.�u: �'� ����� `��-��`---j; payable in two installments of $ � U 73—"---2— (-floc 5"4'" (- c 4 l,thkye0 4ot 6,) )+ L Cots e 'F-h;e-14 down upon acceptance of this Contract, and the remainder due upon final completion. Past -due balances are subject to monthly Interest of 1.5%(one-and-a•half) and later, collection costs. Other additional work requested by the Client will require a signed Change Order and be billed and payable as outlined in the signed Change Order. Client(s)Ce)c . 6.vu O c- vv&i.4-+; Wed -ed cc understand(s) and accept(s) this Contract. Signed, Cockz i :n r e CI- f Bate Stuelke & Sons date Sarah Stuelke 319-939-2986 Office Manager Office: 319-233-6245 421 Belmont Avenue Waterloo, IA 50701 Dixon D. Stuelke 319-429-6245 PagRivatatxfr390 CITY OF WATERLOO Council Communication Engineering City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date �:^n�gdnneeuienp; 1pnpD;p:ry ..Nancy Approved 110/2/20 Y... 30:3; PM ATTACHMENTS: Description Type t Department, RecBackup MatL;v:f� Page 43 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase railroad protective flagging This purchase or expenditure is being made because: FY 2019 Sidewalk & Trail Repair Program - Zone 9, Contract #981 has three pedestrian /railroad crossings that require repair. Railroad requires flagging for work in RR ROW. Vendor selected for this purchase: Iowa Northern Railroad X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Iowa Northern Railroad employees provide flagging at at requestor's expense Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 017 - 174, 670- 071(P 6/ Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ d9/g a(7 / $ /619T 5 Signature Det. Designee) D te (Signature Finance Dept. Review) Date Page 44 of 390 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) CITY OF WATERLOO Council Communication F ire City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Rescaxe 18aglpry; Nancy Approved 1.0/2/20AM. ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 45 of 390 City Clerk Use OnIy Finance Committee Approval Date City of Waterloo oo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expendituresubmithadbvthe \A/FR $ 1.322.00 plus est. shipping costs of $ N/A Chains for new fire apparatus 303. Department to expend to pay for or purchase This purchase or expenditure is being made because: Equipment for new 303 Vendor selected for this purchase: Rud Chain Inc. E Bids or written quotes were taken on this purchase, as follows: [-1 Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �� | | General Fund | Bonds Road Use Tax Ei Sewer 0 Sanitation EiFederal/other grants Other (specify) This expenditureishobecoUadtuthafollowingbudgot|ine-hem: 418'12-1400-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Signatur Dept, I -read or Designee) kAsharem ovmm'xls (Mar 2010) (Project Code) $ 550,000.00 / L4171 f.3a'/4i Date (Signature Finance Dept. Review) Date Page 46 of 390 nuo-CHAIN,wm. pnBox: ,vr Hiawatha, /x522z3 p^m11W800-553-7993 Fax: 877-512-7209 Sold To: WATERLOO FIRE DEPT. 425 EAST 3RD WATERLOO, IA 50703 Quote Order # : 012034 Order Date: 9n7o09 Expire Date: 10/31/2019 WE SUBMIT THE FOLLOWING QUOTATION FOR YOUR CONSIDERATION: Page: 1 Salesperson F.O.B. Terms User ID ROTOGRIP CLASSIC NET 30 KKE Item No/Descrip Ordered Unit Price Amount 4716923 PR SUPER GRIEFSTEG (22190) 1.00 144 PR 1.00 OLYMPIA SPRINT SINGLE (EC100) FOR TIRE SIZE 12R22.5. CURRENTLY AVAILABLE IN STOCK. IF YOU HAVE ANY QUESITONS, PLEASE FEEL FREE TO CONTACT ME. THANK YOU, KATIE ELSBURY If you have additional questions or commerits, please contactmoat Phone No: E-mail: 1.176.00 1.176.00 146.00 146.00 Net Order: 1.322.00 Freight: 0.00 Sales Tax: 0.00 Page 47 of 390 CITY OF WATERLOO Council Communication Garage City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "WOalks Q)cpaa°taruurmnt 1pngby; Nancy Approved 10/2/2,0i9 ... 9 ", AM ATTACHMENTS: Description Type t Department RecBackup MatL;v:fa Page 48 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,589.39 plus est. shipping costs of $ 150.00 to pay for or purchase 6" Water Pump This purchase or expenditure is being made because: Replace 6" water pump taken out of service for Waste Management Vendor selected for this purchase: Harrison Truck Center X Bids or written quotes were taken on this purchase, as follows: Harrison Truck Center Waterloo, IA $2,589.39 Sadler Power Train Waterloo, IA $2,600.04 Mutual Wheel Waterloo, IA $2,612.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-1%-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /2 , (Signature Dept. ad or Designee) ate (Signature Finance Dept. Review) Sanitation (Project Code) $ 265,000.00 $ .2-&21-848&7 'K K:\shared goodies\forms1201 -September-Pre-Auth-6 inch Water Pump -Harrison Truck Center - Garage for Waste Mgt - 010-1[56Q-6E- ge 499of 390 $2,589.39.xls (Mar 2010) CITY OF WATERLOO Council Communication Garage City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "WOalks Q)cpaa°taruurmnt 18ngby; Nancy Approved 10/2/2,0i9 ... 9 AM ATTACHMENTS: Description Type t Department RecBackup MatL;v:fa Page 50 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,641.88 plus est. shipping costs of $ to pay for or purchase Labor and materials to skin bucket for Trac Hoe - #194H01 This purchase or expenditure is being made because: Replace bottom half of bucket as it was too thin and had holes in it. Only local vendor to repair bucket Vendor selected for this purchase: 0 and 0 Welding X Bids or written quotes were taken on this purchase, as follows: C and C Welding Waterloo, IA $2,641.88 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-10-7955-1569 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 265,000.00 7 . $ 2-527848„.57-4 Ng, „ /6" ( (S gnature DepHead or Designee) ate (Signature Finance Dept, Review) Date , K:\shared goodies Vorms\2019-September-Pre-Auth-Skin bucket for Trac Hoe -C&C Welding - Garage - 010-18-7955-1569 - $241.88.xls (Mar 2010) Page 51 of 390 CITY OF WATERLOO Council Communication Human Resources City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Human uman Re, ngby; Nancy Approved 10/2/21 i 9 9:34 A.1 ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fu Page 52 of 390 City Clerk Use OnIy Finance Committee CityApproval Date of � Waterloo Expe diture Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Resource: Department to expend $ 1,500.00 plus est. shipping costs of $ to pay for or purchase union contract books for each union member, supervisor and department head. This purchase or expenditure is being made because: new union contracts were negotiated eff 7/1/19. Vendor selected for this purchase: Waterloo Community Schools Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: existing printing services agreement with the school system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: C7 GeneralFond Road Use Tax ��LJ �� L_] Bonds LJ reuoru|/otxo,g,onto Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Projec Code) in which the budgeted amount is $ itiG, 00 6 and the current available balance is $ - Respectfully submitted' (Signature Dept. Head or Designee) ~ � (Signature- DateFinancoOept Review) Date Page 53 of 390 Kiohamd goodies\forms\Expenditure Pre -Authorization xis (Mar 2010) CITY OF WATERLOO Council Communication Human Resources City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date P p uaaaara ngby; Nancy Approved 10/2/21 i 9 :36 A.1 ATTACHMENTS: Description Type t Department ReaBackup Mat�;v:fu Page 54 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the HR Dept $ 13,000.00 Department to expend plus est. shipping costs of $ to pay for or purchase City of Waterloo employee Wellness plan expenses as approved by Council on 2/8/16. This purchase or expenditure is being made because: FY20 Wellness Plan anticipated expenditures are as follows: $12,000 for biometric screenings, $400 for admin expenses and $600 for quarterly weight loss challenges Vendor selected for this purchase: Allen Occupational Health Bids or written quotes were taken on this purchase, as follows: Bids taken with Wellness Plan creation. Allen Occupational Health is current provider and only bidder able to accommodate multiple on-site visits and full integration with medical records. Bids or quotes were not taken on this purchase because: existing printing services agreement with the school system. Prior Committee Actions (Dates): 2/8/16 Council Work session fl UIC .Ann vct L - k, pp ko vca, Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ri Bonds Road Use Tax pi Sewer [1 Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8950-1368 ($12,000) 010-03-8950 1319 ($1,000) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /,/ , / 4:,,/41„4/ '(Signature bept. Head or Designee) (Project Code) $ 6,6, 0-..2 ,33 4(9 $ /7f 5.6T f g Date (Sig ature Finance Dept. Review) KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Date Page 55 of 390 City of Waterloo Wellness Program The City of Waterloo will implement a new wellness program to help motivate employees to live a healthier lifestyle. It will consist of different components or pians that will lead city employees to a healthier and happier life. The program is available to all benefit eligible employees. Wellness Pian Directive #1: Measure It! The Biometric Incentive Employees take an on-site biometric test annually to learn their health status as it pertains to eight major risk factors that contribute to poor health conditions. The testing will be free to employees and retirees and will be run through our health insurance as a claim. Wellness Plan Directive #2: Get Active Challenges! The Quarterly Challenge Incentive Engage employees in low cost challenges that are easy to participate in. Employees self-report participation in things like daily walking, daily water consumption, etc. and prizes are given at the end of each quarter. The cost of this program is $400 per year plus $600 per year for prizes. Wellness Plan Directive #3: Reward Activity! The Sportsplex Incentive As the employer with the largest payroll deduction participation, the Sportsplex would like to offer a 20% Discount in place of the current 15% Discount. Jacob Frederick will.create a workout plan and give one free training session (group sessions only) for new Sportsplex members who are also City employees. The goal is that with more employees joining and working out, we will see reduced health care claims and increased membership; resulting in a reduction of expense and increase of revenue for the City, Page 56 of 396 COUNCIL WORK SESSION February 8, 2016 4:35 p.m. Harold E, Getty Council Chambers Members present: Jacobs, Jones, Schmitt, Lind, Morrissey, Welper, and Amos. Jacobs arrived at 4:38 p.m. Moved by Schmitt seconded by Morrissey that the Agenda, as proposed, be approved. Objective: Discuss Proposed Wellness Plan. Suzy Schares, City Clerk/Human Resources Director, presented a proposed Wellness PIan for the City of Waterloo and explained that a Wellness Plan boosts employee productivity and reduces claims costs, Schares explained that a biometrics screening which included a questionnaire, blood test, and other basic tests was held in 2015 and the results became the baseline for the wellness plan. Schares provided an overview of the overall employee health, The Proposed Wellness Plan would include creating a better mental health program as 265 employees noted on their questionnaire that they sought mental health services within the last calendar year. The plan would also include voluntary financial wellness counselling, continued biometrics screening, and a twenty percent reduction in employee memberships to the SportsPlex. Schares noted that six employee memberships would offset the twenty percent reduction. Schares outlined the health insurance rates that will go into effect at the start of the next fiscal year and implementation for the proposed wellness plan during FY18-19 as follows: Continued biometrics screening, share percentage of premium increases for FY18-19, and build incentive program. Incentives would be monetary rewards to be used towards wellness related items. Mr, Welper questioned whether employees are healthy. Schares explained the biometrics results were matched up with national averages. Einployees tend to eat unhealthy and the biometrics screening helped employees catch problems they did not realize they had. Mr, Morrissey questioned if employees differentiated between the high levels of stress at home and work on the questionnaire. Schares affirmed that the questionnaire differentiated between stress at home and work and explained that the employer needs to do something that about the employee stress level. Mr. Amos questioned if the number of employees seeking mental health treatment included employees who return for additional mental health treatment. &hares explained that the total number reflects the number of individuals on the plan who sought mental health treatment. Mr. Lind questioned how much the proposed plan would cost. Schares explained that in the initial year with the EAP program, the budget will increase to $15,000. Enough claim reduction should occur to cut back on costs. Statistically, organizations Page 57 of 390 Page 2 Mr. Jones questioned difference between current number of participants and the benefitted employees. Sehares explained that benefitted employees include individuals who are employed by the city and carrying health insurance participants include the dependents because dependent health costs directly affect the cost of the plan for the city. Mr. Jones asked and Schaies responded -that the city has 1800 individuals and 140 retirees are covered on the health insurance plan; With no further business before the Council, it was moved by Schmitt seconded by Lind that the meeting be adjourned at 5:07 p.m. Ayes: All. Motion carded. Kelley Felchle Deputy City Clerk Page 58 of 390 CITY OF WATERLOO Council Communication Leisure Services City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date p a usure Services 1pa<D;p'aY; 1Vanney Approved 110/2/2O 9 ... lo: 5 p:rMp ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 59 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisyre Services Department to expend $ 24,630.00 plus est. shipping costs of $ n/a to pay for or purchase project management & consulting services for roof replacement/repairs at Young Arena. AMENDED-- to modify bid services & construciton fee services for west roof only. This purchase or expenditure is being made because: the east and west roofs are in need of repair and repalcement. This project also supports the City's Strategic Plan, 4.5 -"Maintain City facilities that support quality of place". Vendor selected for this purchase: BenChmark, Inc, Cedar Rapids Iowa Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this purchase because: competitive bids are not required per Chapter 26 of the Iowa Code. Prior Committee Actions (Dates): Approved on 02/04/2019 Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund n Road Use Tax Sewer n Sanitation nBonds Federal/other grants 1-1' Other (specify) This expenditure is to be coded to the following budget line -item: 418-22-4500-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ,/ ,,) ,-.. 727 • ' /C' <2. -/ 7 V,ZidzitAiik, 7,4,/ /J. ,:"1-11i ., 4,4„. (Signature Dept. dor Designee) Date (Signature Finance Dept. Review) 14, Date Page 60 of 390 (Project Code) $ 1-30,0.00_0.0 700 $ 1-117902700 62 6,106 4- K:\shared goodies\forms1.2019 Roof Replacement Consulting Services Pre-Authorization.xls (Mar 2010) CITY OF WATERLOO Council Communication Leisure Services City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date a usure Servia.,e5 1papD;p:ay .Nunley Approved 110/2/2O Y ... .37 A.I\4 ATTACHMENTS: Description Type t p)ep arunent, Recp=3°acV::an p Maa Page 61 of 390 City Clerk Use Only Finance Committee Approval Date City x�� n� �*U of Waterloo Expenditure Pre -Authorization Reqt Form The Finance Committee of the City Couni|ioherabvraqueste1to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 22,777,52 plus est. shipping costs of $ n/a to pay for or purchase (48) LED Metalux LED fixtures, hardware and controls for Young Arena This purchase or expenditure is being made because: The new fixtures will futher enhance the light quality for events & are energy rebate eligible. Supports the City's Strategic P|mn, 4.5-^'W1mintain City facilities that support quality of place". Vendor selected for this purchase: Van Meter, Waterloo Iowa Bids or written quotes were taken on this purchaoe, as follows: Van Meter, Waterloo Iowa $22,777.52 Crescent Electric, Waterloo Iowa $22'826.82 AES Lighting Group, Dubuque Iowa $24,535.21 Ej Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the foliowing box(es)as appropriate to descrrbe the funding for this expense: X General Fund Bonds Road Use Tax Sewer [-ISanitation FederaVmh,oramo Other (specify) This expenditure is to be coded to the foliowing budget line -item: 419-37-4500-2153 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project code) $ 77,000.00 ~~ $ 777000:00 44, 706 Date 7 -42 Page 62 of 390 K1akuedgonUieomormu\2o1eLE Ice Lighting Replacement Pre.8uthohzaUon.x|o(Mar un1n) CITY OF WATERLOO Council Communication S anitation City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "Worlks Q)cpaa°tr uurrnt 18'gby; Nancy Approved 110/4/2,0i9 4:30 PM ATTACHMENTS: Description Type t Department RecBackup MatL;v:fa Page 63 of 390 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 6500 (not to exceE plus est. shipping costs of $ to pay for or purchase new recycling program sign-up documents and postage City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Vendor selected for this purchase: POS P Bids or written quotes were taken on this purchase, as follows: POS - inlcuding postage - $6,198.40 Matt Parrott - NOT including postage - $5,993.30 plus shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer x Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1343 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 21,000.00 and the current available balance is $ 17,631.95 Respectfully submitted, • , (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Slife Consulting Pre auth 3.xls (Mar 2010) Page 64 of 390 MICHELLE WEIDNER From: RANDY BENNETT Sent: Friday, October 04, 2019 12:21 PM To: MICHELLE WEIDNER Subject: FW: Flyer Cost From: Samuel Barrett <SumueiBarret @VVATERLO[}'/A.ORG> Sent: Friday, October 4, 2019 12:16 PM To: RANDY 0ENNETT<RAN0Y.BENNETT@VVATERUDO-|&ORG> Subject: Flyer Cost POS Quote Brochure - $1,758.28 Postcard - $899.02 Envelope $1'869.69 MAILSERVICE Addressing — Collating — Inserting $1'671.41 Total: $6198.40 Matt Parrott/Storey KenworthY Quote: | have pricing for you onthe following bid $5,993.30 + shipping Please note that Matt Parrott did not quote postagewith that being said POS is cheaper and we have a history ofgreat service with them. Thank you, Sam Barrett Operations Supervisor Sanitation Department City of Waterloo, Public Works Division Samuel.Barrett@Waterloo-IA.ORG 319'I914445 h11ps://vvww.facebook.cnm/vvater|ooaanitadondepartment/ Page 65 of 390 CITY OF WATERLOO Council Communication S ewer City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste M ana.g;'eoic*.nnt i 8 ngt y; .N an ey Approved d i0/2/'y,0 9 ... 9 9 A.1 ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 66 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER $ 7.370.31 plus ext. shipping cost of $ 0.00 REPAIR OF TRACTOR CAMERA SERIAL NO. 15102701 Department to expend to pay for or purchase This purchase or expenditure is being made because: WATER INFILTRATION AND OTHER REAPIRS TO SEWER TRACTOR CAMERA Vendor selected for this purchase: MUNICIPAL PIPE TOOL nBids or written quotes were taken on this purchase, as follows 171Bids or quotes were not taken on this purchase because: MUNICIPAL PIPE IS SOLE PROVIDER FOR REPAIR OF SEWER CAMERAS Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: ]Road Use Tax: Bonds: riFederal/other grants: X Sewer: Sanitation: 00ther(specify): This expenditure is to be coded to the following budget line -item: Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respettf Lilly sUbmitted .14-eleA.- W1-6146e/t. S g ature Dept -Head Or Designee) Date (Signature Finance Dept. Review) Date $ 400,000.00 / $ 295-621787 /71 Page 67 of 390 MUNICIPAL 515 5TH STREET - HUDSON IOWA 50643 BOX43398 PIPE TOQL Phone: 319-988-4205 Fax: 319-988-3506 WWW.MUNIPIPE.COM " We Protect the Environment" 291-4311 Sold To: CITY OF WATERLOO CITY CLERK 715 MULBERRY ST WATERLOO, IA 50703 PC'D SEP 3 2079 Ship to 3505 EASTON AVENUE WATERLOO, IA 50702 Invoice Invoice Number: 31161 Invoice Date: Sep 20, 2019 Customer ID Order Number Payment Terms WATERLcity JOE SCHAEFER Net 15 Days Sales Rep ID Shipping Method Ship Date Due Date 06ROBINSON UPS 9/19/19 10/5/19 Quantity Description Unit Price Extension 1.000 REPAIR FOR: SPR SERIAL NO: 15102701 SALES ORDER NO: 000701657 543724 4,332.880 4,332.88 We Provide: Sewer Cleaning 1 Televising 1 Maintenance Contracts Grouting 11/1 Reductions 1 CIPP Lining Equipment Sales & Service Municipal Pipe Tool Core Values: Safety 1 Unity 1 Results 1 Proactive Relationships 1 Determination Subtotal Sales Tax Freight Total Invoice Amount 4,332.88 0.00 37.93 4,370.31 Please note: Our payment terms have changed effective April 18, 2019. Thank you in advance your prompt payment! Interest Rates: Invoices are due 15 days after date of invoice. Interest will be charged on ail past due invoices at the rate of 1.5% per month. If payment is received within 15 days of invoice, interest will be assessed from the first day past due. Statements will be sent on a monthly basis. Page 68 of 390 Wednesday, September 18, 2019 Sales Order Number : 000701657 Cues, Inc. 3600 Rio Vista Avenue Orlando, FL 32805 (407) 849-0190 Bill To Customer # 50643000 Bill To Address MUNICIPAL PIPE TOOL CO. P.O. BOX 398 HUDSON, IA 50643 Terms : 01 Ship Via : 15 Ln Part Number Cues Sales Order Packing List Rev # : 14 FOB : 02 Description Order Date 8/9/2019 Customer P.O. # Contact Requested By Salesman Hold Code Ship To Customer # 50643009 Ship To Address WATERLOO, CITY OF 3505 EASTON AVE WATERLOO, IA 50702 Ship Location WI/SERV VERBAL BRYAN JOE SCHAEFER TJUNIOR/SPAWLAK TRAVIS JUNIOR Phone Number 3199884205 Page Qty Due Qty Shipd Unit Price Ext Price 001 8800000 Ship From : WI/SERV 002 7700000 Ship From : WI/SERV 003 HW1563 Ship From : WI/SERV 004 HW568 Ship From : WI/SERV 005 HW2799 Ship From : WI/SERV 006 HW2788 Ship From : WI/SERV 007 HW605 Ship From : WI/SERV 008 WT046 Ship From : WI/SERV 009 HW1000 Ship From : WI/SERV 010 HW693 Ship From : WI/SERV 011 HW1921 Ship From : WI/SERV 012 WS136 Ship From : WI/SERV 013 WS100 Ship From : WI/SERV 014 WS111 Ship From : WI/SERV 015 RP005 Ship From : WI/SERV 016 130115 Ship From : WI/SERV 017 HW2957 Ship From : WI/SERV 018 8805 Ship From : WI/SERV 019 712926 Ship From : WI/SERV 020 WS101 Ship From : WI/SERV 021 8800000 Ship From : WI/SERV 022 WS136 Ship From : WI/SERV 023 HANDLING Ship From : WI/SERV LABOR,ELECTRONIC PER HR. CONSUMABLE STOCK CHARGE SEAL,251D X 3200 X 4MM W,RUBBER BEARING,.375"ID X .875"OD 0-RING,37X1MM,BUNA-N 70 SEAL,1/2X.749X.165,DBL LIP RING,RETAIN.,SPIRAL,.5001D,.035 THI< 0-RING,2-175,BUNA,F/ PR SIDE COVERS 0-RING,2-155 BUNA 0-RING,2-043,BUNA-N BEARING, BALL,37MMX25MMX7MM EXTRA THIN METRIC SERIES: 6700,6800 GEARMOTOR,SL-MTI, F/ SPR+LAMPII USE WS135 F/ SPARE MOTOR ONLY BEARING,PLAIN, D SHAFT,SINGLE POINT SHAFT, DRIVE, SINGLE POINT 0-RING,2-023, SILICONE 0-RING,2-018, EP SEAL,SHAFT,DBL LIP,.625X.938X.188 0-RING,CLAMP PIVOT,2-011,EP 0-RING,2-032 BUNA RACE&WORM GR,CLUTCH,SINGLE POINT LABOR,ELECTRONIC PER HR. GEARMOTOR,SL-MTI, F/ SPR+LAMPII USE WS135 F/ SPARE MOTOR ONLY HANDLING CHARGES 6 1 8 1 2 2 2 2 1 1 1 1 1 1 1 1 2 1 1 1 2 1 1 Page 69 of 390 Wednesday, September 18, 2019 Cues Sales Order Packing List Sales Order Number : 000701657 Rev # : 14 Cues, Inc. 3600 Rio Vista Avenue Orlando, FL 32805 (407) 849-0190 Bill To Customer 50643000 Order Date 8/9/2019 Ship Location WI/SERV Customer P.O. # : VERBAL BRYAN Contact : JOE SCHAEFER Requested By : TJUNIOR/SPAWLAK Salesman : TRAVIS JUNIOR Hold Code : Ship To Customer # Phone Number 50643009 3199884205 Bill To Address Ship To Address MUNICIPAL PIPE TOOL CO. WATERLOO, CITY OF P.O. BOX 398 3505 EASTON AVE HUDSON, IA 50643 WATERLOO, IA 50702 Terms 01 Ship Via : 15 FOB : 02 Ln Part Number Page : 2 Description Qty Due Qty Shipd Unit Price Ext Price Page 70 of 390 CITY OF WATERLOO Council Communication S ewer City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste Manag;'eongby; 1Vaney Approved 10/2/2,0i9... 9:42 A.1 ATTACHMENTS: Description Type t Department, RecBackup Mat�;v:fa Page 71 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER $ 5,802.58 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase A -B 50HP 480VAC VFD DRIVE FOR THICKENER BUILDING STORM DAMAGE This purchase or expenditure is being made because: EMERGENCY REPAIR DUE TO STORM DAMAGE Vendor selected for this purchase: VAN METER Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: VAN METER IS SOLE PROVIDER FOR REPLACEMENT REPAIR PARTS FOR VFD DRIVE Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: 11Road Use Tax: Sewer: nSanitation: Bonds: Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 400,000.004"-m 1!". and the current availabIqbalance is $ 29.5„521.8„7... ,,' 1 Respctfullysubrriitte ) , .ii,1 /Zit-, /2-4-- / -* ti 7yilidlc, ;-:4itt,..2 „ gnature Dept. FftraCi Or Designee) Date (Signbture Finance Dept. Review) Date Page 72 of 390 125 Courier Street viiMETER Waterloo, IA 50701-1289 " Phone 319-235-9313 Fax 319-235-0365 SOLD TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Phone 319-291-4553 PICK TICKET ORDER DATE ORDER NUMBER 09/12/19 5010853809.001 PO NUMBER PAGE NO. vfd 1 of 2 SHIP TO: 16:59:09 12 SEP 2019 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 ORDNEOBY MNRDATE SMPDATE SHIP VIA MTB MTOUT john 09/12/19 09/12/19 PO2 PPPU WLOO 0 0 WRITER JOB NAME ACCOUNT NUMBER PRC BR SHP BR Scott Davis 13674 2 10 LOCATION MOB QTY SHIP QTY DESCRIPTION G0435011 lea lea A -B 20F11ND065JAONNNNN PF753 AC 4783.333 4783.33 DRIVE; 5OHP; 480VAC; 3PH; 65AMPS; WITH EMBEDDED I/O; FRAME 4; (NOHIM CM. JUMPER INSTALLED Carton: CO03885491 PCS1 Qty: 1 F022102 lea lea A -B 20-750-NEMAl-F4 PF750 NEMA 1 K 140.430 140.43 Carton: C003885491 PCS1 Qty: 1 F021303P lea lea A -B 20-HIM-C6S POWERFLEX 298.980 298.98 ARCHITECTURE CLASS REMOTE ENHANCED HIM, IP66 (NEMA 4X/12) INDOOR USE ONLY Carton: CO03885491 P051 Qty: 1 S 07034B lea lea AB 20 -750 -2262C -2R PF750-24V DC 289.920 289.92 I/O WITH 2 ANALOG IN,2 ANALOG OUT, DIGITAL IN,2 RELAY OUT Carton: 0003885491 PCS1 Qty: 1 SB02042 lea lea A -B 20 -750 -2262D -2R PF750-115V AC 289.920 289.92 I/O WITH 2 ANALOG IN,2 ANALOG OUT, DIGITAL IN,2 RELAY OUT Carton: 0003885491 PCS1 Qty: 1 all is in stock in cedar rapids Manifest Carton Quantities .. Reprint Reprint .. Reprint .. CONTINUED ON NEXT PAGE Page 73 of 390 125 Courier Street VAN METER Waterloo, IA 50701-1289 Phone 319-235-9313 Fax 319-235-0365 SOLD TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Phone 319-291-4553 PICK TICKET ORDER DATE ORDER NUMBER 09/12/19 S010853809.001 PO NUMBER PAGE NO. vfd 2 of 2 SHIP T0: 16:59:09 12 SEP 2019 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 ORDERED BY ORDER DATE SHIP DATE SHIP VIA ERT IN FRT OUT john 09/12/19 09/12/19 P02 PPPU WLOO 0 0 WRITER JOB NAME ACCOUNT NUMBER PRC BR SHP BR Scott Davis 13674 2 10 LOCATION ORDER QTY SHIP QTY DESCRIPTION PCS PAL BNDL WIRE 2 ....91-4P (-- V..\------- Picker/Checker: Customer Signature: Ship by: No. Pkg: Your signature accepts receipt of this product. Please see your inside salesperson for return policy. Charges: Date: / / Printed By: BREITBAR ** Reprint ** Reprint ** Reprint ** Page 74 of 390 CITY OF WATERLOO Council Communication S ewer City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste Mana.g;'eongby; 1Vaney Approved 10/2/2,0i9... 9:13 A.1 ATTACHMENTS: Description Type t Department, RecBackup Mat�;v:fa Page 75 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER $ 1,286.00 plus ext. shipping cost of $ 100.00 GREENLEE 1800 MECHANICAL CONDUIT BENDER Department to expend to pay for or purchase This purchase or expenditure is being made because: CONDUIT BENDER.NEEDED FOR ELECTRICAL DEPARTMENT Vendor selected for this purchase: VAN METER X Bids or written quotes were taken on this purchase, as follows VAN METER - $1386,00 INCLUDES SHIPPING ELECTRICAL ENGINEERING - $1569.68 INCLUDES SHIPPING GRAINGER - $1636.76 INCLUDES SHIPPING Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund: riBonds: [1RoadUse Tax: X Sewer: Federal/other grants: Sanitation: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1 521 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current availble balance is Rliectfully'subitted, ei Date (Project Code) $ 75,000.00 / $ (Sig ature Finance Dept. Review) Date Page 76 of 390 VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation QUOTE DATE 0 UOTE NLJMBER 09/18/19 S010861878 ORDER TO: PA E NO. (2) VAN METER INC. Kevin REITERS 125 Courier SI 'eel Wateriao, V 5070142139 2 1 319-235-9313 Fax 31)-23E-Q3G5 TERMS BID EXP DATE CUSTOMER NUMBER CUSTOMER ORDER NUMBER ORDERED BY SALESPERSON PRICE BR SHIP BR 13674 Greenlee 1800 Kevin REITERS 2 2 WRITER SHIP VIA TERMS BID EXP DATE FREIG l' ALLOWED Mike Schneck WAT 3514 02CI5 CITY M -F NET 30 DAYS See Below No ORDERQTY DESCRIPTION UNIT PRICE EXTENSION lea GREENLEE 1800 MECHANICAL BENDER 1286.854e 1286.85 Wire, conduit, and Solar modules quoted prices valid for 24 hours. Other items valid for 30 days and based on qtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Freight charges or applicable tax not included. All pricing on sales quotes and orders impacted by trade tariffs are subject to adjustment. For complete terms and conditions as well as EEO Compliance regulations please go to: h(MS:livanmeterloc`XVIIILtelln:9141.0 Subtotal SS&H CHGS Tax $1286.85 To be Determined To be Determined Amount Due $1286.85 Page 77 of 390 EIECYRICAL ENGNEERd 1C A EQIIIPM°NI COMPANY CUST.#: SHIP TO: BILL TO. ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 www.3e-co.com 281720 WASTE MANAGEMENT SERVICES CITY OF WATERLOO 3505 EASTON AVE WATERLOO, IA 50702 WASTE MANAGEMENT SERVICES CITY OF WATERLOO 3505 EASTON AVE WATERLOO, IA 50702 QUOTE TAMMY( QUDTE DATE QUDTE NOS jkin 09/19/19 6565160-00 P.O. ND. PAGE t SHIPPED 1 PLACEDBY ALLEN CORRESPONDENCE TO Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO WILL CALL LINE NO.: PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY 8,0. QTY. SHIPPED QTY. UJM• NET • PRICE AMOUNT {NET) 1 GRE 1800 1IN RATCHET BENDER 1 Lines Total Qty Shipped Total 1 E 1469.67 1 Total Invoice Total 1469.67 1469.67 1469.67 Last Page THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.CDM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. Page 78 of 390 o/19/o01e Benders GnsswLssBrand products Grainger Industrial Supply lp us improve our Search You searched for greenlee 18 0 ender 1 product found in Benders with 1 filter applied, See more results for greenVee 180E.) bender.. Benders from Grainger can manipulate metal and plastic piping for a wide array of applications. An electrical conduit bender can bend electrical metallic tubing from 1/2 inch to 2 inches in diameter and is powered by a workhorse 120 VAC motor. A pipe bender uses up to 10,000 PSI hydraulic pressure to bend aluminum, brass andnteo|oondu|tpipeforthoneheavy'dutye|eotrioa|vviringandheat|nginxta||ationpr jects. A PVC heater can warm and bend PVC piping evenly and efficiently. Look to Grainger as your single source for hand tools and accessories. Applied Filters Brand GREENLEE Search within result Previously Purchased Clear All �—� View Previously Purchased Products Branch Availability No products.. found in stock at yottr branch now. CEDAR RAPIDS Branch #112 Brand Viewing as List Sort by Best Match 41,,e Mech Conduit Bender, 1/2-1 In Rigid Brand GKEENLEE Item # lATF2 Mfr. Model # 1800 Web Price 0 $1,536-76/eaoh Note: Product availability is real-time basis and adjusted continuously. The product wiII be reserved for you when you complete your ordei. More 0 Cxn/e|� an x4mo Page 79 of 390 CITY OF WATERLOO Council Communication S ewer City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste M anag;'eoic*.nnt i 8 ngt y; 1V pan ey Approved 110/2/2( 9 ... l o: 9 PM ATTACHMENTS: Description Type t Department, RecBackup Mat�;v:fa Page 80 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER $ 5,093.00 plus ext. shipping cost of $ 250.00 PISTA GRrr 250 GPM 2-Piecc Ni-Flard Concentrator Department to expend to pay for or purchase This purchase or expenditure is being made because: Replacement for part in Grit unit in Bldg 15 Vendor selected for this purchase: VESSCO X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Smith & LovelessNessco is the only supplier for this replacement part. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: 1-1Bonds: TiFederallother grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfuq submitted,12 (Sifikure Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 400,000.00 $ !;4-74:3e bre/3 " mA,4,A e',,%).,L4d.,frt,e, Page 81 of 390 Smith & Loveless, Inc. Date: Project: Inq #: Rev Existing S&L SN: Customer Contact: Customer Phone: Customer Email: SALES AGREEMENT September 24, 2019 Waterloo, IA DA -29216 03-1293194 Jesse 319-291-4553 maint@waterloo-ia.org Your local Smith & Loveless Re• resentative Contact Information: Sales Person & Contact Phone: Cory Sonner (515) 233-8599 Representative Company: VESSCO, Inc. Representative Email: csonner@vessco.com Scope of Equipment: One (1) 250 GPM, 2 -piece Ni -Hard PISTA® GRIT CONCENTRATORTM Price (includes freight): $5,093 -MORE- 14040 Santa Fe Trail Drive. Lenexa, KS 66215 P: 913.888.5201 F: 913.748.0106 www.sm ithandloveless.corn Page 82 of 390 CITY OF WATERLOO Council Communication S ewer City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Waste M anag;'eoic*.nnt i 8 ngt y; 1V pan ey Approved 110/2/2( 9 ... /10 PM ATTACHMENTS: Description Type t Department, RecBackup Mat�;v:fa Page 83 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 5.386.00 plus ext. shipping cost of $ 200.00 Replacement housing for primary sludge pump Bldg 205 to pay for or purchase This purchase or expenditure is being made because: Upgrades to sludge pump to decrease rotary lobe costs in the future. Vendor selected for this purchase: ZIMMER & FRANCESCON Bids or written quotes were taken on this purchase, as follows 171Bids or quotes were not taken on this purchase because: Zimmer & Francescon is sole provider of replacement housing for current sludge pump. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund: []Road Use Tax: X Sewer: Sanitation: Bonds: riFederaltother grants: Other(specify): This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submit*, /t31-0011/' '-/-• ate (Signature Finance Dept. Review) (Project Code) $ 400,000.00 't $ 289,179,36 (S(grfture Dept.Thead Or Designee) Date Page 84 of 390 Parts Quotation Zimmer & Francescon, Inc. 6200 65th Avenue QUOTATION # 190925AL Moline IL 61265 800-621-1118 TEL Date: 9130119 877-244-2508 FAX To: Waterloo WMS Attention: Jesse Gaherty Job Description: Parts for Vogelsang VX136-140QD Fax # email From: ANDREW LARSON BJC71180141 QUANTITY UNIT Amp DESCRIPT PRICE TOTAL 1 ea Housing Segment dynamic injection 1 11.000326 includes the following 3,252 00 3,252.00 2 TC coated housing segments 4 Gasket, housing segement 2 ea Gasket, adapter flange to pump DFD 005.P 23.00 46.00 1 ea Wear Plate Kit, TC coated 11.000493 2,038.00 2,038.00 includes the following 2 Wear Plate VX136 TC coated 4 Hexagon Head Bolt 1 ea Shipping & Handling 50.00 50.00 Delivery is 2-3 WEEKS ARO Materials Total 5,386.00 Page 85 of 390 CITY OF WATERLOO Council Communication Street City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "WOalks Q)cpaa°taruurmnt 1pngby; Nancy Approved 110/2/2,0i9 ... lollp Py ATTACHMENTS: Description Type t Department RecBackup MatL;v:fa Page 86 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 12,164.75 plus est, shipping costs of $ 400.00 to pay for or purchase QuadGuard, Backup Assembly and End Shoes to replace damaged guardrail on Broadway curve. This purchase or expenditure is being made because: Guardrail damaged beyond repair due to hit and run crash. Vendor selected for this purchase: JTI X Bids or written quotes were taken on this purchase, as follows: John Thomas, Inc. (JTI) Dixon, IL $12,164.75 Gulf Material Sales, LLC Covington, LA $13,377.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: f -710c) -13 i) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) he- $ /6 -ciao (Signature Dept. ad or Designee) (Signature Finance Dept. Review) K:\shared goodies\forrns12019-September-Pre-Auth-Guard Rail -JTI - Street - $12,164,75.xls (Mar 2010) Page 87 of 390 CITY OF WATERLOO Council Communication Traffic City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Traffic 0pea°at'ioras 1p4ty; ..Nancy Approved 110/2/20Py ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 88 of 390 City Clerk Use Only Finance Committee Approval Date City =f Waterloo oo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1.855.00 plus est. shipping costs of $ 200.00 to pay for or purchase Various sizes of aluminum signs blanks. This purchase or expenditure is betng made because: To be used for fabricating signs. Vendor selected for this purchase: Hall Signs Bids or written quotes were taken on this purchase, as follows: Hall Signs Bloominigton, IN $1.855,60 Iowa Prison Industries Anamosa, IA $2,555.30 Custom Products Corp. Jackson, MS $2,572.79 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer | / Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 418b-17-7130-3106/2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, � (///L��� ��ze�� � (Signature Dept. Had or Designee) (Project Code) $ 10.000 OO ~ � .�� � Inakale-/ ate (Signature Finance Dept, Review) Date ]FA9eJl9Of390 CITY OF WATERLOO Council Communication Traffic City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Traffic 0pea°at'ioras 184ty; ..Nancy Approved 110/2/20PM ATTACHMENTS: Description Type t Department, ReaBackup Mat�;v:fa Page 90 of 390 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,286.27 plus est. shipping costs of $ to pay for or purchase 2 rolls each of 30" X 50 Yds and 24" X 50 Yds of DG# white sheeting, 1 roll of 30" X 50 Yds of EC- Clear Film, 2 rolls of 24" X 50 Yds of EC- Clear Film This purchase or expenditure is being made because: To be used for fabricating signs. Vendor selected for this purchase: Newman Signs X Bids or written quotes were taken on this purchase, as follows: Newman Signs Jamestown, ND $5,286.27 Custom Products Corp. Jackson, MS $5,586.69 Hall Signs Bloomington, IN $6,122.15 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants pi Other (specify) This expenditure is to be coded to the following budget line -item: 417-1(p-7120-2106/2125 & 418-17-7120-2106/2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Hdd or Designee) Sanitation (Project Code) 10,000.00 20,000.00 ,4oa-06 20,000.00 id Adix.) A.,ten.6-) ate (ignature Finance Dept. Review) /0-215 Date K:\shared goodies1forrns\2019-October-Pre-Auth-white Sheeting & Clear Filrn -Newman Signs - Traffic - $5,286.27.xls (Mar 20PIRge 91 of 390 CITY OF WATERLOO Council Communication Garage City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Public "WOalks Q)cpaa°tar flE 18'gby; Nancy Approved 110/3/2,0i9 ... 9:19 AM ATTACHMENTS: Description Type t Department RecBackup Mai�L;v:fa Page 92 of 390 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 3,825.80 plus est. shipping costs of $ 150.00 to pay for or purchase 36" diameter Hammer and Misc parts for Tub Grinder at Yard waste Site This purchase or expenditure is being made because: To repair Tub Grinder on site at the Yard Waste Site. (only Vendor to supply parts) Vendor selected for this purchase: Vemeer X Bids or written quotes were taken on this purchase, as follows: Vemeer Sales & Service, Inc. Pella, IA $3,825.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /44., )( 9,6t. (Signature Dept. a or Designee) Sanitation (Project Code) $ 265,000.00 V $ 149,452.78 /1 ) .1.Z4,a,1--- /"."1 Date (Sign‘ature Finance Dept. Review) Date K:\shared goodies\forms\2019 October-Pre-Auth-Parts for Tub Grinder -Vemeer -Garage -Sanitation -$3,943.00-010-15-7955-1569.xls LM 2010) Page 93 of 390 CITY OF WATERLOO Council Communication Approve the project for the Riverside Skate Park project funded with $100,000 from the Otto Schoitz Foundation, $150,000 from the Black Hawk County Gaming Association, $2,000 in other donations and $150,000 in city bond funds, to be used for the construction of a new skate park, as submitted by Leisure Services. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department L a islre Servicer.; ATTACHMENTS: Description D Department Ra SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer d Q orgy, Nancy Action Approved Type Budget Amendment Date 10/ 2/2 i ... 9:4 AM Approve the project for the Riverside Skate Park project funded with $100,000 from the Otto Schoitz Foundation, $150,000 from the Black Hawk County Gaming Association, $2,000 in other donations and $150,000 in city bond funds, to be used for the construction of a new skate park, as submitted by Leisure Services. Submitted By: Page 94 of 390 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) FY2020 Riverside Skate Park Project Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program County 3358 Shared Program City 3360 Shared Program - State 3361 State 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To pe assigned by ttIe Fi`nance Dept. Subproject No, fg) r (Euchco|umnxhouldon|yinc|udeamounbsbyfund) Fund: _41t3 Fund: Fund: 418_ Fund:_?__ 426-37 4105 Otto Schoitz 426-37-4105 BK Gaming 100.000.00 150.000.00 2103 Engineering & Consulting $ 25'000.00 2125 Traffic Control Equiprnent 2140 Land Acquisition 2144 Land Improvernents 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 21O2Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2168 Park Improvements 75,000.00 418-374202-2178 419'37-4202'2178 ���" q31 -37-4105 Skate Group *(oXv��� Total � 2,000.00 252,000.00 150.000.00 150.000.00 150.000.00 150.000.00 25,000 00 2.000.00 377.000.00 / � re Dept. Head Date (Sig aune Finance Dept. Review) Date nAoxvedsnvuiesVo.ms1Px4auavdoetwhm,ovetxive=Wrokotera,xx|n\Paeez(CnnotrPm0 (Mar 2010) ,� Page 95 of 390 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY2020 Riverside Skate Park Project City Contract No. Project Manager Project Budget Total Travis Nichols $ 402,000.00 1:.How will this project be funded? A: Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match No Source of Funding GO Bond Funds 0. Other Entities Yes x No Name BH Gaming, Otto Schoitz Foundation, Skate Group % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 37.00% 63.00% Done None x Yes No 1 x x x x� 6: Include a brief description of the project in the space below: (REQUIRED) This project will cover the construction of 8000 square feet skate Park to be located at Straub Memorial Fields park located in Waterloo, Iowa. This skate park will replace the current Riverside Skate Park located in Exchange Park that was detroyed in the 2016 floods. Funding will come from Black Hawk Gaming Association $150,000 Otto Scholtz Foundation $150,000 Donation from Skating Group $ 2,000 City Bond money $150,000 Page 2 must be attached and signed. Page 96 of 390 K:shared goodies\forms\Project Budget Worksheet Riverside Skate Park.xls\Page 1 All Projects (Mar 2010) Follow Up - Gant Lifecycle Manager Select Language Follow Up Waterloo Skatepark Project Process: 2019 Spring Grant Contact Info Request $ Award Details Documents 1 Applicant: Mr. Mark Joseph Gallagher mark.gallagher@waterloo-la.org 319-291-0165 300 Jefferson Waterloo, IA 50701 United States Organization: City of Waterloo/Leisure Services 42-6005327 319-291-0165 300 Jefferson Waterloo, IA 50701 United States Page 1 of 4 & t .%Vt �Oti to Contact Email History Q If your organization information does not appear correct, please contact the funder. Thank you. LOI D Application D Follow Up Fields with an asterisk (`) are required. v Terms & Conditions Project Title* Name of Project Waterloo Skatepark Project Amount Awarded $ 100,000.00 [� FollowUp Packet [- Question List https://www. grantinterface.com/Request/Submission/FollowUp?request=3996192&submiss... 0.79of 390 Follow Up - Grant Lifecycle Manager Page 2 of 4 THIS AGREEMENT DETAILS THE RESPONSIBILITIES OF THE OTTO SCHOITZ FOUNDATION AND YOUR ORGANIZATION (GRANTEE), AND THE TERMS AND CONDITIONS OF THE GRANT. Use of Funds* The grant is to be used solely for the project as described in Grantee's proposal, including the time frame identified in the proposal. Projects must be started and completed on time and completed as presented. Any monies received under this agreement should be expended for no other purposes. Any funds not used for the specific purpose of the grant must be returned to the Otto Schoitz Foundation, unless otherwise authorized in writing by the Otto Schoitz Foundation. Grantee specifically agrees that no part of the funds received from this grant will be used to carry on propaganda, influence legislation, influence the outcome of any specific public election, or carry on, directly or indirectly, any voter registration drive. I Agree To The Above Non -competition with Mercy Health Network* The grant is not to be used in any manner that competes, or could reasonably be determined to appear to compete, with Wheaton Franciscan Healthcare and/or Mercy Health Network, or their affiliates, due to the arrangement by which the Otto Schoitz Foundation was formed in 2016. This restriction on competition against Wheaton Franciscan Healthcare and/or Mercy Health Network, or their affiliates, applies to the grant funds absolutely, The restriction on competition applies to fiscal agents and fiscal sponsors and their associates even if, for example, the fiscal agent or sponsor does not necessarily directly compete against Wheaton Franciscan Healthcare and/or Mercy Health Network, or their affiliates. Any grant funds that are determined by the Otto Schoitz Foundation, in its sole discretion, to compete, or to appear to compete, with Wheaton Franciscan Healthcare and/or Mercy Health Network, or their affiliates, must be returned to the Otto Schoitz Foundation. (o) 1 Agree To The Above Non -Profit Status* If Grantee is a 501 c3 organization, Grantee warrants and represents that its receipt of this grant will not adversely affect the grantee's status as a public charity under Section 509(a) of the Internal Revenue Code. Grantee agrees immediately to notify the Otto Schoitz Foundation, in writing, if: a. Grantee's legal or federal tax status is revoked or altered; b. Grantee has reasonable grounds to believe that its tax exempt status may be revoked or altered; or, c. Grantee has reason to believe that these grant monies cannot be or continue to be expended for the specific purposes. In the event that Grantee loses its tax exempt status before all funds under this grant are dispensed, this grant contract will be considered null and void and all obligations of the Otto Scholtz Foundation hereunder will terminate. 0 I Agree To The Above https://www.grantinterface.comlRequestlSubmissionlFollowUp?request=3996192&submiss... PPMgof 390 Follow Up - Grant T.i1'ecyelc Manager Page 3 ot'4 N/A, Grantee is a governmental unit Regulatory Compliance Cooperation* Grantee will cooperate with the Otto Schoitz Foundation in supplying additional information or in complying with any procedures which might be required by any governmental agency or financial audits or investigations in order for the Otto Schoitz Foundation to establish the fact that it has observed all requirements of the law with respect to this grant. I Agree To The Above Reimbursable Grant* The Otto Schoitz Foundation awards reimbursable grants and therefore will reimburse the Grantee upon receipt of documentation of expense incurred after the award notification and which supports work performed and/or costs incurred up to the total grant award, The Grantee may submit for reimbursement as often as necessary using the Grant Reimbursement Form; the Foundation's preference is to disburse the grant award within 12 months of this notice. If the Foundation's reimbursement methodology presents a financial hardship for your organization or project, please contact the Otto Schoitz Foundation's Executive Director. E®; I Agree To The Above Grant Reporting* In addition to providing documentation of expenditure for reimbursement, Grantee agrees to submit electronic reports, if requested by Otto Schoitz Foundation, on the interim and final status of the grant. The interim and final grant reports will summarize progress on the goals and outcomes of the project. If a report is required, Grantee will receive an email notice and instructions for filing the report prior to the report due date. 1 Agree To The Above Recognition* The Otto Schoitz Foundation desires that all resources of Grantee be dedicated to accomplishing its philanthropic purposes. Accordingly, Grantee agrees not to recognize the Foundation, its board members or staff, or this grant with certificates, plaques, or similar mementos or provide benefits or services to such parties, unless pre -approved by the Foundation. rr; I Agree To The Above Generic Communications* In order to reduce the amount of mail the Otto Schoitz Foundation receives that is not specifically relevant to the management of this grant, the Grantee agrees to keep the Foundation off its generic marketing lists, including, but not limited to donor appeals. At its sole discretion, the Otto Schoitz Foundation may provide a news release summarizing the grant to television, newspaper and other media. Further, the Otto Schoitz Foundation may include related information of the grant in the Foundation's annual report. ;o I Agree To The Above https://www.grantinterface.com/Request/Submission/F o tlowUp?request-3 996192&submiss... pf 390 Follow Up -• Grant Lifecycle Manager Page 4 of 4 Acceptance of Terms & Conditions* This grant is conditional upon Grantee's acceptance of the terms and conditions set forth herein. By selecting the "I Accept Grant Terms and Conditions" below Grantee agrees to accept and comply with the stated terms and conditions of this grant. r@: I Accept Grant Terms and Conditions I Decline Grant Terms and Conditions Please note: by entering your information and selecting "1 agree", you are: 1. Representing that you are an officer or other agent of the applicant authorized to enter into legally binding agreements on behalf of the applicant; 2, And agreeing that your insertion of information in the following fields constitutes an electronic signature. Confirmation* 6 1 agree Name and Title of Individual Entering Agreement* Paul Huting, Leisure Services Director https://www.grantinterface.corn/RequestlSubrnission/FollowUp?request=3996192&submiss.., 2tP of 390 Follow I li - Grant Lifecycle Manager Follow Up Waterloo Skatepark Project Process: Spring 2019 Contact Info Request Applicant: Bob Etringer bob.etringer@waterloo-ia.org Award Details 1101 Campbell Waterloo, IA 50701 Black Hawk Organization: Waterloo Leisure Services 42-6005327 319-291-4370 1101 Campbell Waterloo, IA 50701 Black Hawk 0 If your organization information does not appear correct, please contact the funder. Thank you. 13(/1C C rl.. i,r aJ }._.;" ✓�'t Page 1 of 4 Public Profile Contact Email History (�LOI Follow Up Due on 09/03/2019 12:00 AM CDT. I FollowUp Packet L1 Question List Fields with an asterisk (*) are required. Question Group Project Title* Waterloo Skatepark Project Amount Awarded 150,000.00 https://www.grantinterface.com/Request/Submission/FollowUp?request 4263000&sub nis... 8/23/2019 Page 101 of 390 Follow Up - Grant Lifecycle Manager Total Project Budget 350,000.00 Upon acceptance of this grant the grantee agrees to the following: Page 2 of 4 GENERAL PROVISIONS* Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12 months of the official public announcement, unless otherwise specified or agreed to at the time of the grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be started and completed on time and completed as presented. Failure to do so may be cause for the Board to suspend future payments and demand refund of payments rendered. A request for an extension must be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date specifying valid reasons. ® I agree to the above USE OF FUNDS* This award is to be used exclusively for the purposes specified in the grant, which may represent all, or any of the projects(s) specified in the grant application. It is further agreed that should the grant project be altered sirbseguent to the award, including but not limited to content, description, total project cost or percentage the award amount represents of the total cost, the grantee shall promptly notify the Black Hawk County Gaming Association. The Board may change the award amount depending upon the circumstances presented. © I agree to the above GRANTEE ACKNOWLEDGE TIENT* The Grantee will acknowledge the contribution of Black Hawk County Gaping Association to the program or project wherever and whenever appropriate. This will include, but not be limited to news releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example: This program project made possible by funds contributed by the Black Hawk County Gaming Association). Please submit copies of these acknowledgements to the BIack Hawk County Gaming Association—for more information please refer to the Publicity Guide ® 1 agree to the above TAX STATUS* The grantee shall be a public entity or 501 c3 tax exempt entity at the time of the award. 1 agree to the above 1lttps://www.grantinter,face.corn/Request/Submission/)?ollowtlp?requestµ4263000&submis... 8/23/2019 Page 102 of 390 Follow 'Up m Giant Lifecycle Manager Page 3 of 4 C PAYMENT OF GRANT AWARD* To receive payment, documentation of the expenditure of the funds, acceptable to Black Hawk County Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted to obtain payment. If the grant covers consultant and or/contracted services, submit a statement, acceptable to Black Hawk County Gaming Association, verifying that the services were provided and itemize the expense incurred. The billing must be signed by an authorized agent of the organization and contain the grant number listed above. ® I agree to the above SPECIAL CONDITIONS • Billing must be submitted to Black Hawk County Gaming Association within 60 days of the completion of the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment which must include vendor invoice(s) or contract(s) signed by both parties to: 425 Cedar Street, Suite 300A Waterloo, IA 30701 none 996 characters left of 1,000 Special Conditions Agreement* The above special conditions are required in order to receive payment and shall become part of this agreement. I have read and agree to the above special conditions GRANTEE ELECTRONIC SIGNATURE* Mayor Quentin Hart GRANTEE SIGNATURE DATE* 09/03/2019 Due on 09/03/2019 12:00 AM CDT. Save Follow Up Submit Follow Up https://www.grantinterface.cotn/Request/SUbfliission/FalloviUP?.request=4263000&subxnis... 8/23/2019 Page 103 of 390 CITY OF WATERLOO Council Communication Approve the project budget for the FY19 Bureau of Justice Assistance Grant for the Tri -County Drug Task Force, with federal funds of $35,355.20 for the Waterloo Police Department and $23,641.80 for other participating agencies, as submitted by the Police Department. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department 1°a�pica.> i)epart ent ATTACHMENTS: Description D Department R , SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer Ehg y, N a Action Approved Type udg;et Airn• na nciirn� irnn Date i0/2/:2,0g9... 9:49 AM Approve the project budget for the FY19 Bureau of Justice Assistance Grant for the Tri -County Drug Task Force, with federal funds of $35,355.20 for the Waterloo Police Department and $23,641.80 for other participating agencies, as submitted by the Police Department. Submitted By: Page 104 of 390 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) FY19 Bureau of Justice Assistanco (JAG) 2019 -DJ -BX -0640 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3370 School Share Liaison 3349 Byrne Grant -Tri Co EXPENDITURES: 01U11 1160 (Each column should only include amounts by fund) Fund: Fund: 1150 1160 35,355.20 23,641.80 Fund: Fund: Total 58,997.00 TOTALS $ 35,355.20 $ 23.641.80 58.087.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1130 Employee Benefits 1302 Outside Agencios 16,677.50 $ 16,677.50 13,965.00 13,965.00 4,712.70 TOTALS $ 35,355.20 (Signature Dept. Head) 4,712.70 23,641.80 23,641.80 $ 23,641.80 58,997.00 ° Date (Signature Finance Dept. Review) K:\shared goodies\forms\cs Project Budget Worksheets 15\JAG19 2nd pg (2) (Mar 2010) 9-30 Date Page 105 of 390 Page 106 of 390 Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE FY19 Bureau of Justice Assistance (JAG) Captain Dave Mohlis $ 58,997.00 1. How will this project be funded? A. Federal Grant Yes Grant Name FY18Bureau ofJustice Assistance (JAG) X To be assigned by the Finance Dept. Project No, 11 RT Subproject No,. Ji6,015 No 1-1 CFDA # 16.738 % Paid by federal grant 100.00% �_� B.State G�mt Yeo�__� No Grant Name C. City Match Source of Funding D. Other Entities Yes No Name x Grant Agreement Number 2019-Du'BX-0640 % Paid by state grant Grant Agreement Number % Paid by City °A Paid by other entity 2. Attach copies of any grant agreements that will fund the projec(REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will reaproperty purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None El El Yes No X G. Include a brief description of the project in the space below: (REQUIRED) Funds allocated by the 2019 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri -County Drug Enforcement Task Force which is a mu|U 'uhodintiona| task force responsible for investigation of drug related crime. The funds will be used to supplement salary/benefits & overtime not funded through the Byrne Justice Assistance Grant. Page 2 must be attachod ancl signed. KAvhared0oudieaVvnmo\cuProject Budget Worksheets 151JAG19 (Mar 2010) Page 107 of 390 Page 108 of 390 U.S. Department of Justice Office ofJustice Programs Office of the Assistant Attomey General Washington, D.C. 20531 September 23, 2019 The Honorable Quentin Hart Waterloo City 715 Mulberry Street Waterloo, IA 50703-5783 Dear Mayor Hart: On behalf of Attomey General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 19 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation in the amount of 858,997 for Waterloo City, Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. ffyou have questions regarding this award, please contact: - Program Questions, Antonio Tovar, Program Manager at (202) 598-7424i and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov, Congratulations, and we look forward to working with you. Sincerely, itf.P714 Katharine T. Sullivan Principal Deputy Assistant Attorney General Enclosures Page 109 of 390 U.S. Department of Justice Office of Justice Programs Office of Civil Rights Washington, DC 20531 September 23, 2019 The Honorable Quentin Hart Waterloo City 715 Mulberry Street Waterloo, IA 50703-5783 Dear Mayor Hart: Congratulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ awards, see https://ojp. gov/funding/Explore/LcgalOverview/CivilRigbtsRequirements.htrn Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal -opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Actor the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart B, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your orgsairation's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know. Sincerely, Michael L, Alston Director cc; Grant Manager Financial Analyst Page 110 of 390 U.S. Aeparlmertt of Justice Office of Justice Programs 1 Bureau of Justice Assistance Grant PAGE 1 OF 29 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) Waterloo City 715 Mulberry Street Waterloo, IA 50703-5783 4. AWARD NUMBER: 2019-DJ-BX-0640 5. PROJECT PERIOD: FROM 10/01/2018 TO 09/30/2022 BUDGET PERIOD; FROM 10/01/2018 TO 09/30/2022 6. AWARD DATE 09/23/2019 7. ACTION Initial 2a, GRANTEE IRS/VENDORNO. 426005329 8. SUPPLEMENT NUMBER 00 2b. GRANTEE DUNS NO. 075841684 9. PREVIOUS AWARD AMOUNT $ 0 3. PROJECT TITLE FY 19 JAG Program 10. AMOUNT OF THIS AWARD $ 58,997 11, TOTAL AWARD $ 58,997 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYI 9(BJA - JAG State and JAG Local) Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part S (codified at 34 U.S.C. 10151 - 10158); see also 28 U.S.C. 530C(a). 14 , CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.738 - Edward Byrne Memorial Justice Assistance Grant Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE ®® 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Katharine T, Sullivan Principal Deputy Assistant Attorney General 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Quentin Hart Mayor 17. SIGNATURE OF APPROVING OFFICIAL itk/Vt'l \ ---------- 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL i'--- 19A. DATE iiiii AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 58997 21. UDJUGT1269 OE' FORM 4000/2 (REV, 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OR FORM 4000/2 (REV. 4-88) Page 111 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 29 PROJECT NUMBER 2019 -DJ -BX -0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 1. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts all such assurances or certifications as if personally executed by the authorized recipient official. Failure to comply with any one or more of these award requirements -- whether a condition sot out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period - - may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. The U.S. Department of Justice ("DOJ"), including OW, also may take other legal action as appropriate, Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812), Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award, 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C,F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2019 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2019 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2019 award, For more information and resources on the Part 200 Uniform Requirements as they relate to 01P awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F,R, 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by 01P that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OW promptly for clarification. Ott OJP FORM 4000/2 (REV. 4-88) Page 112 of 390 U.S. Department ofJustice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OF 29 PROJECT NUMBER 2019 -D1 -BX -0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 3, Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/fmancialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance, The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2017, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OW financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2017, will satisfy this condition. A list of OJP trainings that 0JP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.govitraining/fints.litra. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de ininimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJT' in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform. Requirements. OSP FORM 4000/2 (REV. 4 -ea) Page 113 of 390 U.S, Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAOE 4 OF 29 PROJECT NUMBER 2019 -DJ -BX -0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Pxplore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here, This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Gly OJP FORM 4000/2 (REV. 449) Page 114 of 390 U.S. Department of justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 5 OF 29 PROJECT NUMBER 2019 -DJ -3X-0646 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 9. Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must -- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both -- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2• Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction • A. Staff involved in the hiring process For purposes of this condition, persons "who aro or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. 13. Employment eligibility confirmation with E -Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and uso, E -Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E -Verify (and follows the proper E -Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United Slates" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands, D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or of OSP FORM 4000/2 (REV. 4-88) Page 115 of 390 U.S. Department of justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SIT:ET Grant PROJECT NUMBER 2019•DJ-BX-0640 AWARD DATE 09/23/2019 PAGE 6 OF 29 SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -Verify website (https://www.e-verify.gov/) or email E -Verify at E-Verify@dhs.gov. E -Verify employer agents can email E - Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. I0. Requirement to report actual or imminent breach of personally identifiable information (Pll) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (P11)" (2 CFR 200.79) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of P11 to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. I I. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for pwposes of federal grants administrative requirements -- OW considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at hops:!/ojp.gov/funding/Bxplore/SubawardAuihorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/fending/Explore/NoncompetitiveProcurement.htm (Award condition; Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here, ON FORM 4000/2 (REV, 4-E8) Page 116 of 390 U.S. Department of Justice Office ofiustice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 7 OF 29 PROJECT NUMBER 2019.DJ-BX-0640 AWARD DATE 09/2312019 SPECIAL CONDITIONS 13. Unreasonable restrictions on competition under the award; association with federal government SCOPE, This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier), 1. No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.319(a) (generally requiring "[a]11 procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R, 200319(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition, 3, Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. The term 'associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. OJP FORM 4000/2 (REV. 4.88) Page 117 of 390 U,S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019 -D1 -BX -0640 AWARD DATE 09/23/2019 PAGE 8 OF 29 SPECIAL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipiont. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/ExplorelProhibitedConduct-Trafficicing.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE, This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipiont at any tier) is to benefit a set of individuals under I8 years of age. The recipient, and any subrecipiont at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/fundinglExplore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. I6. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3,10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/ImplementlTrainingPrinciptesForGrantees-Subgrantees.htm. OJP FORM 4000/2 (REV. 4-88) Page 118 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 9 OF 29 PROJECT NUMBER 2019 -DJ -BX -0640 AWARD DATE 09/23/2019 SPECL4L CONDITIONS I9. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C,F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.A. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfi,gov/cgi-bin/ECFR7page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38, under e -CFR "current" data. Cle OJP FORM 4000/2 (REV. 4.89) Page 119 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019 -DJ -BX -0040 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 24. Restrictions on "lobbying" PAGE 10 OF 29 In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgranteo") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913, (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C, 1352. Certain exceptions to this taw apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2019) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2019, are set out at https://ojp.gov/funding/Explore/FYI 9AppropriationsRestrictions.htrn, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an.appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 26. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a eriminal or civil violation ()flaws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the 010 by --(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ 010 website at https://oig.justice.gov/hodine. Q+` OJP FORM 4000/2 (REV. 4-88) Page 120 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019 -DI -BX -0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 27. Restrictions and certifications regarding non -disclosure agreements and related matters PAGE 11 OF 29 No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 1 If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that -- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. OJP FORM 4000/2 (REV. 4-88) Page 121 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019-D11BX-0640 AWARD DATE 09/23/2019 PAGE 12 OF 29 SPECIAL CONDITIONS 28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ 1f the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at 05P.ComplianceReporting®ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1, The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. ON FORM 9000/2 (REV. 4-138) Page 122 of 390 U.S. Department of Justice Office of Justice Progratns 'Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 13 OF 29 PROJECT NUMBER 2019 -DI -BX -0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 31. Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing compliance 1. With respect to the "program or activity" funded in whole or part under this award (including any such program or activity of any subrecipient at any tier), throughout the period of performance, no State or local government entity, - agency, or -official may prohibit or in any way restrict-- (1) any government entity or -official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. I373(a); or (2) a government entity or -agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigration status as described in either 8 U.S.C. 1373(b) or 1644. Any prohibition (or restriction) that violates this condition is an "information -communication restriction" under this award. 2. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3. Allowable costs, Compliance with these requirements is an authorized and priority purpose of this award. To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a local government, or a public institution of higher education, incurs to implement this condition, 4. Rules of Construction A. For purposes of this condition: (1) "State" and "local governinent" include any agency or other entity thereof, but not any institution of higher education or any Indian tribe. (2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole or in substantial part) by a State or local government, (Such a public institution is considered to be a "government entity," and its officials to be "government officials.") (3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. 2000d -4a). (4) "Immigration status" means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644; and terms that are defined in 8 U.S.C. 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa. (5) Pursuant to the provisions set out at (or referenced in) 8 U.S.C. 1551 note ("Abolition ... and Transfer of Functions"), references to the "Immigration and Naturalization Service" in 8 U.S.C. 1373 and 1644 are to be read as references to particular components of the Department of Homeland Security (DI -1S). B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any State or local government, any public institution of higher education, or any other entity (or individual) to violate any federal law, including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. OJP FORM 4000/2 (REV. 4-85) Page 123 of 390 U.S. DepartmentofJusfice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT N111vMBER 2019 -DJ -BX -0640 AWARD DATE 09/23/2019 PAGE 14 OF 29 SPECIAL CONDITIONS 32. No use of funds to interfere with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing compliance 1. Throughout the period of performance, no State or local government entity, -agency, or -official may use funds under this award (including under any subaward, at any tier) to prohibit or in any way restrict-- (1) any government entity or -official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or (2) a government entity or -agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigration status as described in either 8 U.S.C, 1373(b) or 1644. Any prohibition (or restriction) that violates this condition is an "information -communication restriction" under this award. 2. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a local government, or a public institution of higher education, incurs to implement this condition. 4. Rules of Construction. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing compliance" condition are incorporated by reference as though set forth here in full. OJP FORM 4000/2 (REV. 4-38) Page 124 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 15 OF 29 PROJECT NUMBER 2019,DLBX-0640 AWARD DATE 09/23/20 19 SPECIAL CONDITIONS 33. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C, 1373 and 1644; unallowable costs; notification 1. If the recipient is a "State," a local government, or a "public" institution of higher education: A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient (or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is funded in whole or in part with award funds is subject to any "information -communication restriction." B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to reimburse itself if -- at the time it incurs such costs -- the program or activity of the recipient (or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in whole or in part with award funds was subject to any information -communication restriction. C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient (regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the award condition entitled 'Noninterference (within the funded 'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing compliance." D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher education must require prompt notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an information -communication restriction, 2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher education must provide that the subrecipient may not obligate award finds if, at the time of the obligation, the program or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with award funds is subject to any information -communication restriction. 3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of award funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "Noninterference .., 8 U.S.C. 1373 and 1644; ongoing compliance" award condition, 4. Rules of Construction A. For purposes of this condition "information -communication restriction" has the meaning set out in the "Noninterference ... 8 U.S.C. 1373 and 1644; ongoing compliance" condition, B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference ... 8 U.S.C. 1373 and 1644; ongoing compliance" condition are incorporated by reference as though set forth here in full. OJP FORM 4000/2 (REV. 4-88) Page 125 of 390 U,S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 20194DJ-BX-0640 AWARD DATE 09/23/2019 PAGE 16 OF 29 SPECIAL CONDITIONS 34. Authority to obligate award funds contingent on no use of funds to interfere with federal law enforcement: 8 U.S.C. 1373 and 1644; unallowable costs; notification 1. If the recipient is a "State," a local government, or a "public" institution of higher education: A. The recipient may not obligate award fiends if, at the time of the obligation, the "program or activity" of the recipient (or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is funded in whole or in part with award funds is subject to any "information -communication restriction." B, In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to reimburse itself if -- at the time it incurs such costs -- the program or activity of' the recipient (or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in whole or in part with award funds was subject to any information -communication restriction, C, Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient (regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the award condition entitled "No use of funds to interfere with federal law enforcement: 8 U.S.C, 1373 and 1644; ongoing compliance." D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher education must require prompt notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an information -communication restriction, 2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with award funds is subject to any information -communication restriction. 3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of award funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "No use of funds to interfere . ,. 8 U.S.C. 1373 and 1644; ongoing compliance" award condition. 4. Rules of Construction. The "Rules of Construction" set out in the "Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644; unallowable costs; notification" condition are incorporated by reference as though set forth here in full, OJP FORM 400012 (RSV. 4-88) Page 126 of 390 U.S. Department ofjustice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 17 OF 29 PROJECT NUMBER 2019 -D1 -BX -0540 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 35. Noninterference (within the funded "program or activity") with federal law enforcement: No public disclosure of certain law enforcement sensitive information SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance, Its provisions must be among those included in any subaward (at any tier), 1. Noninterference: No public disclosure of federal law enforcement information in order to conceal, harbor, or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8 U.S.C. 1324 and 18 U.S.C. chs, 1, 49, 227), no public disclosure may be made deny federal law enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in violation of 8 U.S.C. ch. 12 -- without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a). 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition. 4. Rules of construction A. For purposes of this condition -- (1) the term "alien" means what it means under section 10I of the Immigration and Nationality Act (see 8 U.S.C. 1101(a)(3)); (2) the term "federal law enforcement information" means law enforcement sensitive information communicated or made available, by the federal government, to a State or local government entity, -agency, or -official, through any means, including, without limitation-- (1) through any database, (2) in connection with any law enforcement partnership or -task-force, (3) in connection with any request for law enforcement assistance or -cooperation, or (4) through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending federal law enforcement activity; (3) the term "law enforcement sensitive information" means records or information compiled for any law enforcement purpose; and (4) the term "public disclosure" means any communication or release other than one-- (a) within the recipient, or (b) to any subrecipient (at any tier) that is a government entity. B, Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded 'program or activity') with federal law enforcement: 8 U.S.G. 1373 and 1644 and ongoing compliance" award condition are incorporated by reference as though set forth here in full. <Q( OR FORM 4000/2 (REV. 4-90) Page 127 of 390 U.S. Department of justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMEER 2019-©J-BX•0640 AWARD DATE 09/23/2019 PAGE 18 OF 29 SPECIAL CONDITIONS 36. No use of funds to interfere with federal law enforcement: No public disclosure of certain law enforcement sensitive information SCOPE, This condition applies as of the date the recipient accepts this award, and throughout the remainder of the period of performance. Its provisions must be among those included in any subaward (at any tier). 1. No use of funds to interfere: No public disclosure of federal law enforcement information in order to conceal, harbor, or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8 U.S.C. 1324 and 18 U.S.C, chs, 1, 49, 227), no funds under this award may be used to make any public disclosure of any federal law enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in violation of 8 U,S,C. ch. 12 -- without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U.S.C. 1071 or 1072 or of 8 U,S.C. 1324(a). 2, Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition, 4. Rules of construction. The "Rules of Construction" set out in the "Noninterference (within the funded "program or activity") with federal law enforcement: No public disclosure of certain law enforcement sensitive information" award condition are incorporated by reference as though set forth here in full. 03? FORM 4000/2 (REV. 4.88) Page 128 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 19 OF 29 PROJECT NUMBER 2019 -D] -BX -0540 AWARD DATE 09/23/2619 SPECIAL CONDITIONS 37. Noninterference (within the funded "program or activity") with federal law enforcement: Interrogation of certain aliens SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by this award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance for the award. Its provisions must be among those included in any subaward (at any tier). 1. Noninterference with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations -- including 8 U,S,C. 1357(a), under which certain federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an alien as to his right to be or to remain in the United States," and 8 C.F.R. 287.5(a), under which that power may be exercised "anywhere in or outside the United States" -- within the funded program or activity, no State or local government entity, -agency, or -official may interfere with the exercise of that power to interrogate "without warrant" (by agents of the United States acting under color of federal law) by impeding access to any State or local government (or government -contracted) correctional facility by such agents for the purpose of "interrogat[ing] any alien or person believed to be an alien as to his [or her] right to be or to remain in the United States." 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition. 4. Rules of construction A. For purposes of this condition: (1) The term "alien" means what it means under section 101 of the Immigration and Nationality Act (INA) (see 8 U.S.C. 1101(a)(3)). (2) The term "correctional facility" means what it means under the title I of the Omnibus Crime Control and Safe Streets Act of 1968 (see 34 U.S.C. 10251(a)(7)). (3) The terns "impede" includes taking or continuing any action, or implementing or maintaining any law, policy, rule, or practice, that— (a) is designed to prevent or to significantly delay or complicate, or (b) has the effect of preventing or of significantly delaying or complicating. B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded 'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award condition are incorporated by reference as though set forth here in full. OJP FORM 400012 (REV. 4-88) Page 129 of 390 U.S. Department of Justice Office ofJustice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019 -DI -BX -0640 AWARD DATE 09/23/2019 PAGE 20 OF 29 SPECIAL CONDITIONS 38. No use of funds to interfere with federal law enforcement: Interrogation of certain aliens SCOPE. This condition applies as of the date the recipient accepts this award, and throughout the remainder of the period of performance for the award. Its provisions must be among those included in any subaward (at any tier). 1. No use of funds to interfere with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations -- including 8 U.S.C. 1357(a), under which certain federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an alien as to his right to be or to remain in the United States," and 8 C.F.R. 287,5(a), under which that power may he exercised "anywhere in or outside the United States" -- no State or local government entity, -agency, or -official may use funds under this award to interfere with the exercise of that power to interrogate "without warrant" (by agents of the United States acting under color of federal law) by impeding access to any State or local government (or government - contracted) correctional facility by such agents for the purpose of "interrogat[ing] any alien or person believed to be an alien as to his [or her] right to be or to remain in the United States." 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition. 4. Rules of construction. The "Rules of Construction" set out in the "Noninterference (within the funded "program or activity") with federal law enforcement: Interrogation of certain aliens" award condition are incorporated by reference as though set forth here in full. OJP FORM 4000/2 (REV. 4-88) Page 130 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 21 OF 29 PROJECT NUMBER 2019 -DJ -BX -0640 AWARD DATE 09/23/2619 SPCCIe, CONDITIONS 39. Noninterference (within the funded "program or activity") with federal law enforcement: Notice of scheduled release SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the award, as of the date the recipient accepts the award, and throughout the remainder of the period of performance. Its provisions must be among those included in any subaward at any tier. 1. Noninterference with "removal" process: Notice of scheduled release date and time Consonant with federal law enforcement statutes -- including 8 U.S.C. 1231 (for an alien incarcerated by a State or local government, a 90 -day "removal period" during which the federal government "shall' detain and then "shall" remove an alien from the U.S. "begins" no later than "the date the alien is released from ... confinement"; also, the federal government is expressly authorized to make payments to a "State or a political subdivision of the State ... with respect to the incarceration of [an] undocumented criminal alien"); 8 U.S.C. 1226 (the federal government "shall take into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual DOJ report to Congress on "the number of illegal a€ien[ felons] in Federal and State prisons" and programs underway "to ensure the prompt removal" from the U.S. of removable "criminal aliens") -- within the funded program or activity, no State or local government entity, -agency, or -official (including a government -contracted correctional facility) may interfere with the 'removal" process by failing to provide -- as early as practicable (see para. 4.C. below) -- advance notice to DHS of the scheduled release date and time for a particular alien, if a State or local government (or government - contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition. 4. Rules of construction A, The "Rules of Construction" set out in the "Noninterference (within the funded "program or activity") with federal law enforcement: Interrogation of certain aliens" award condition are incorporated by reference as though set forth here in full. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any State or local government, or any other entity or individual to maintain (or detain) any individual in custody beyond the date and time the individual otherwise would have been released, C. Applicability (1) Current DHS practice is ordinarily to request advance notice of scheduled release "as early as practicable (at least 48 hours, if possible)." (See DHS Form 1-247A (3/17)). If (e.g., in light attic date DHS made such request) the scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested, it shall NOT be a violation of this condition to provide only as much advance notice as practicable. (2) Current DHS practice is to use the same form for a second, distinct purpose -- to request that an individual be detained for ap to 48 hours AFTER the scheduled release. This condition does NOT encompass such DHS requests for detention. OUP FORM 4000/2 (REV. 4-88) Page 131 of 390 U,S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECTNUMBER 2019 -DJ -EX -0640 AWARD DATE 04/23/2019 PAGE 22 OF 24 SPECIAL CONDITIONS 40. No use of funds to interfere with federal law enforcement: Notice of scheduled release SCOPE. This condition applies as of the date the recipient accepts the award, and throughout the remainder of the period of performance. Its provisions must be among those included in any subaward at any tier. 1. No use of funds to interfere with "removal" process: Notice of scheduled release date and time Consonant with federal law enforcement statutes -- including 8 U.S.C. 1231 (for an alien incarcerated by a State or local goverment, a 90 -day "removal period" during which the federal government "shall" detain and then "shall" remove an alien from the U.S. "begins" no later than "the date the alien is released from ,,. confinement"; also, the federal government is expressly authorized to make payments to a "State or a political subdivision of the State .., with respect to the incarceration of [an] undocumented criminal alien"); 8 U.S.C. 1226 (the federal government "shall take into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual DOJ report to Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure the prompt removal" from the U.S. of removable "criminal aliens") -- 110 State or local government entity, -agency, or - official (including a government -contracted correctional facility) may use funds under this award to interfere with the "removal" process by failing to provide -- as early as practicable (see para. 4.C. below) -- advance notice to DHS of the scheduled release date and time for a particular alien, ifa State or local government (or government -contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition. 4. Rules of construction. The "Rules of Construction" set out in the 'Noninterference (within the funded "program or activity") with federal law enforcement: Notice of scheduled release" award condition are incorporated by reference as though set forth here in full. 41. Requirement to collect certain information from subrecipients Except as provided in this condition, the recipient may not make a subaward to a State, a local government, or a "public" institution of higher education, unless it first obtains from the proposed subrecipient responses to the questions identified in the program solicitation as "Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and Customs Enforcement (ICE)," All subrecipient responses must be colleeted and maintained by the recipient, consistent with document retention requirements, and must be made available to DOJ upon request. Responses to these questions are not required from subrecipients that are either a tribal government/organization, a nonprofit organization, or a private institution of higher education. OJP FORM 400012 (REV. 4-89) Page 132 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 23 OF 29 PROJECT NUMBER 2014 -DJ -43X-0640 AWARD DATE- 09/23/2019 SPECIAL CONDITIONS 42. Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OSP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OSP all documentation necessary for OSP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OSP for providing the requested documents. Failure to cooperate with OSP's monitoring activities may result in actions that affect the recipient's 001 awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the 005 OIG for audit review; designation of the recipient as a DOS High Risk grantee; or termination of an award(s). 43. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the 0113 web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 44. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 45. Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 46. Justice Information Sharing Information sharing projects funded under this award must comply with DOS's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. Oft 03P FORM 4000/2 (REV. 4-88) Page 133 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019-D3-BX»0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 47. Avoidance of duplication of networks PAGE 24 OF 29 To avoid duplicating existing networks or IT systems in any initiatives funded by BM for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 48. Compliance with 28 C.F.R. Part 23 With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c) -(d). The recipient may not satisfy such a fine with federal funds. 49. Protection of human research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 50. Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22,23. 51. 'Verification and updating of recipient contact information The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. OJP FORM 4000/2 (REV. 4-88) Page 134 of 390 U.S. Department of Justice Office of justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 25 OF 29 PROJECT NUMBER 2019 -D1 -BX -0640 AWARD DATE 09123!2019 SPECIAL CONDITIONS 52, Law enforcement task forces - required training Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once duringthe period of performance for this award, or once every four years if multiple OJP awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 53. Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. 54. Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fiend (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS- relevant "eligible records" In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. Of OJP FORM 4000/2 (REV. 4-8a) Page 135 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019 -DJ -BX -0640 AWARD DATE 09/23/2019 PAGE 20 OF 29 SPECIAL CONDITIONS 55. Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA, The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of aprogram relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine metbamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA, The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BSA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 56. Establishment of trust fund If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 C,F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout, at OJP FORM 4000/2 (REV. 4-88) Page 136 of 390 U.S. Department ofJustice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 27 OF 29 PROJECT NUMBER 201943J -BX -0640 AWARD DATE 09/23/2019 SPECIAL CONDITIONS 57. Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program, 58. Certification of body armor "mandatory wear" policies If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from this award have a written "mandatory wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic -resistant and stab -resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 59. Body armor - compliance with NI3 standards and other requirements Ballistic -resistant and stab -resistant body armor purchased with JAG award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute ofJustice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https://nij.gov/topics/technology/body-armorfPages/compliant-ballistic-armor,aspx). In addition, ballistic -resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij,gov/ topics/ technology/ body -armor/ pages/ safety-initiative.aspx. 60. Body armor - impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership (BVP) program, a separate program operated by BJA, pursuant to the BVP statute at 34 USC 10531(e)(5). 61. Reporting requirements The recipient must submit quarterly Federal Financial Reports (SF -425) and send -annual performance reports through OJP's GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work, The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 62. Required data on law enforcement agency training Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public, OSP FORM 4003/2 (REV. 4418) Page 137 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2019 -DJ -BX -0040 AWARD DATE 09/23/2019 PAGE 28 OF 29 SPECIAL CONDITIONS 63. Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C, 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order. 64, Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2018 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2018), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed,) Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at - risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applieable withholding condition through a Grant Adjustment Notice, the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award. Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award funds to "supplant" State or local funds in violation of the recipient's certification (executed by the chief executive of the State or local government) that federal funds will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 65. Use of funds for DNA testing; upload of DNA profdes If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 66. Encouragement of submission of "success stories" BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success story, sign in to a My BJA account at https:/ / www.bja.gov/ Login.aspx to access the Success Story Submission form. If the recipient does not yet have a My BJA account, please register at https:/ / www.bja.gov/ profile,aspx. Once registered, one of the available areas on the My BJA page will be 'My Success Stories." Within this box, there is an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the BJA Success Story web page at https:/ / www.bja.gov/ SuccessStoryList.aspx. OJP FORM 4000/2 (REV. 4-88) Page 138 of 390 U.S. Department ofiustice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 29 OF 29 PROJECT NUMBER. 2019 -DJ -BX -0640 AWARD DATE 09123/2019 SPECIAL CONDITIONS 67. Withholding - DHS question attachment The recipient may not obligate, expend or draw down funds until the Office of Justice Programs has received and approved the required application attachment(s) described in the program solicitation as "Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and Customs Enforcement (ICE)," and has issued a Grant Adjustment Notice (GAN) releasing this special condition. Q1 OSP FORM 4000/2 (REV. 4-88) Page 139 of 390 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for Waterloo City The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and Local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 1 00 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (h) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see https://www.bja,gov/Funding/nepa.html. Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. Page 140 of 390 y{in :: ' yt'j °�� of Jusrtcra U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROJECT NUMBER 2019 -DJ -BX -0640 PAGE 1 OF 1 This project is supported under FY19(BJA- JAG State and JAG Local) Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151 - 10158); see also 28 U.S.C. 530C(a). 1. STAFF CONTACT (Name & telephone number) Antonio Toyer (202) 598-7424 2. PROJECT DIRECTOR (Name, address &telephone number) Jason Feaker Lieutenant 715 Mulberry Street Waterloo, IA 50703-5783 (319) 291-4364 3a. TITLE OF THE PROGRAM BJA FY 19 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation 3b. POMS CODE (SEE INSTRDCTIONS ON REVERSE) 4. TITLE OF PROJECT FY 19 JAG Program 5, NAME & ADDRESS OF GRANTEE Waterloo City 715 Mulberry Street Waterloo, IA 50703-5783 6. NAME & ADRESS OF SUBGRANTEE 7. PROGRAM PERIOD FROM: 10/01/2018 TO: 09/30/2022 8, BUDGET PERIOD FROM: 10/01/2018 TO: 09/30/2022 9. AMOUNT OF AWARD $ 58,997 10. DATE OF AWARD 09/23/2019 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15, SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following program areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation) and 8) mental health programs and related law enforcement and corrections programs. This JAG award will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above. Funded programs or initiatives may include multijnrisdictional drug and gang task forces, crime prevention and domestic violence programs, courts, corrections, treatment, justice infomration ON FORM 4000/2 (REV. 4-88) Page 141 of 390 sharing initiatives, or other programs awned at reducing crime and/or enhancing public/officer safety. NCA/NCF Page 142 of 390 CITY OF WATERLOO Council Communication Approve the project budget for the Highway Safety Tax Grant, funded with federal funds of $59,500 to be used for traffic safety enforcement activities, as submitted by the Police Department. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Police Department t nz"by Nancy ATTACHMENTS: Description Department Re( SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Approved Type Budge Amel inuietit Date i0/2/2019 ... 9:5O A.N4 Approve the project budget for the Highway Safety Tax Grant, funded with federal funds of $59,500 to be used for traffic safety enforcement activities, as submitted by the Police Department. Submitted By: Page 143 of 390 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Police Grant - Highway Safety Grant Task 42 Department No. projecwill be budgeted under 11 Activity Noproject will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3873 Reimburse for Services 3349 Byrne Grant -Tri Co EXPENDITURES: O1O1111OO To be assigned by the Finance Dept. Project No. l'IGIRT Subproject No, IDCTK42 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 1150 1160 Total 59,500.00 59,500.00 TOTALS $ 58.500.00 59,500.00 1111 Salaries - Regular 1112Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1125 Overtime 45,000.00 45,000.00 1346 Travel 1,000.00 1,000.00 1114 Overme 1130 Employee Benefits 1302 Outside Agencies 1563 In Car Video Camera 9,000.00 9,000.00 1573 PBTs Speed Trailer 4,500.00 4.500.00 TOT $ 59,500.00 59,500.00 - - __~�^. ^/�����J .~ ." / ) . (Signature Dept. Head) Date (Signature Finance Dept. Review) DatePage 144 of 390 K:\shared goodies\forms\cs Project Budget Worksheets 1o\Tm8oTs*OFYuupg1 (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - Highway Safety Grant Task 42 City Contract No. Project Manager Project Budget Total $ 59,500.00 Captain Matt McGeough 1. How will this project be funded? A. Federal Grant Yes No Grant Name X CFDA # B. State Grant Yes X No Grant Name C. City Match D. Other Entities Yes No Name Source of Funding x % Paid by federal grant Grant Agreement Number PAP 20.402 -MDPT % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 100.00% Done None O ❑ Yes No ❑ 0 El ❑X ❑ ❑X LI El ❑ 0 ❑ 0 ❑ 0 6. Include a brief description of the project in the space below: (REQUIRED) This grant will cover directed overtime enforcement, training related travel & in -car video cameras and speed trailer. Page 2 must be attached and signed. K:\shared goodies\formslcs Project Budget Worksheets 151Traffc TK48 FY20 pg 2 (Mar 2010) Page 145 of 390 GOVERNOR'S TRAFFIC SAFETY BUREAU IOWA DEPARTMENT OF PUBLIC SAFETY CONTRACT NUMBER: State and Community Highway Safety Grant PAP 20'402-K8OPT. Task 42-00-00 ISSUING AGENCY: DPS/Governor's Traffic Safety Bureau PROJECT CONTRACTOR: Waterloo Police Department PROJECT BUDGET: Highway Safety Funded Amount: $59,500.00 AGENCY/LAW/SOURCE; National Highway Traffic Safety Administration (NHTSA) Public Law 114-g4.Section 4O2 DUNS # 07-584-1684 Submit Reimbursement Claims To: Brandi Thompson, Program Administrator Governor's Traffic Safety Bureau 215 East 7th Otreet, 3rd Floor Des Moines, IA 50319'0248 Submit Reports To: Brandi Thompson, Program Administrator Governor's Traffic Safety Bureau 215 East 7th SKraet, 3rd Floor Des Moines, IA 50319-0248 515-725-6124, FAX 515-725-6133 Issue Payment To: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Transmit Contract Information To: Captain Matt McGeough Waterloo Police Department 715 Mulberry Street Waterloo, Iowa 50703 318-291-4336, FAX 319-292-4332 The Contractor agrees to furnish and doliver all products and perform all services set forth in the attached Special Conditions for the consderation stated herein. The rightand obligatioris of the parties to this contract will be subject to and governed by the Special Conditions and the General Conditions. To the extent that any specifications or other conditions which are made a part of this contract by reference or otherwise conflict, the Special Conditions and the General Conditions will control. To the extent that any inconsistency between the Special Conditions and the General Conditions exists, the Special Conditions will control. When opppoved, the instrument becomes a contract to accomplish the provisions contained within the Fiscal Year 2020 Highway Safety Plan, State and Community Highway Safety Grant 20'402-K8OPT. Task 42-00'00. and thereby constitutes an official program with the Governor's Traffic Safety Bureau. This activity meets the requirements of Public Law 114-94 and the requirements set forth in the Governor's Traffic Safety Bureau Procedures Manual, as amended. IN WITNESS THEREOF, the parties hereto have executed ths contract on the day and year Iast specified below. CONTRACTOR: By Date: } /l ISSUING By ..~~%0- PatriCk Date: Effective Date: 10/01/19 Expiration Date: 09/30/20 Page 146 of 390 SPECIAL CONDITIONS Article 1.0 Identification of Parties. This Contract is entered into by and between the Iowa Department of Public Safety/Governor's Traffic Safety Bureau (hereafter referred to as DPS/ GTSB) and the Waterloo Police Department (hereinafter referred to as Contractor). Article 2.0. Statement of Purpose. WHEREAS, the Highway Safety Plan is the tool for developing and improving overall safety capabilities; improving the program management and decision-making capabilities of safety officials; addressing special problems or opportunities, and providing a coordination mechanism for the purpose of reducing traffic -related property damage, personal injury and fatal crashes, and WHEREAS, the DPS/GTSB has been designated to administer the State and Community Highway Safety Programs established under Section 402 of the Fixing America's Surface Transportation Act, as amended, and WHEREAS, the Contractor has the necessary ability to develop and carry out a portion of that Highway Safety Plan, THEREFORE, the parties hereto do agree as follows: Article 3.0 Area Covered. The Contractor will perform all the work and . services required under this Contract in connection with and respecting the following areas: City of Waterloo, Iowa and other jurisdiction(s) authorized by a shared enforcement agreement. Article 4.0 Reports and Products. The Contractor will submit the following reports and products: 4.1. A Claim for Reimbursement (HSP -2) form, documentation and, if applicable, an Equipment Accountability Report (HSP -3) form for.reimbursement within 90 days of the expense being paid by the Contractor with the exception of the final claim which is due into the DPSIGTSB office no later than November 15, 2020. 4.2 A cumulative final report due November 1, 2020 covering accomplishments of Statement of Work and Services. 4.3 Any reports and products deemed prudent by the Issuing Agency or Contractor. 4.4 A copy of all audit reports within 30 days of completion of said audit. 4.5 Monthly activity reports due the 15th of the following month on forms provided by the DPS/GTSB that quantify project activities as well as total departmental effort. Article 5.0 Designation of Officials. 5.1 DPS/GTSB - The Governor's Representative for Highway Safety and the Director of the Governor's Traffic Safety Bureau are the only persons authorized to execute and approve any changes in terms, conditions, or amounts specified in this Contract. 5.2 Contractor Designee, Chief Daniel Trelka, is designated to approve in writing, on behalf of the Contractor, the HSP -2 Claim for Reimbursement and any negotiated changes in this Contract. Page 147 of 390 Article 6.0 • Key Personnel. The Contractor hereby assigns the duties and responsibilities of project administration to Captain Matt McGeaugh, representing the Contractor in this agreement. Article 7.0 Time of Performance. The services of the Contractor will commence an or after the effective date stipulated on the signature page and will be completed before or by the expiration date. Article 8.0 Modification of General Conditions. None. Article 9.0 Additional Special Conditions. 9.1 Expense Documentation. The Contractor will document the expenditure of such funds authorized as eligible for reimbursement in accordance with the conditions of this Contract upon submission of the HSP -2 and, for equipment, the HSP -3 as supplied by the DPS/GTSB. 9.2 Policies and Procedures. The Contractor will comply with all policies and procedures contained in the Iowa DPS/GTSB Policies and Procedures Manual, as amended, including appropriate attachments provided by the DPS/GTSB in accordance with Section 402 of the Fixing America's Surface Transportation Act, and the Iowa Administrative Code, Section 661, Chapter 20. 9.3 Copyrights. The Federal awarding agency reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: a. The copyright in any work developed under a grant, sub -grant, or contract under a grant or sub -grant; and b. Any rights of copyright to- which a grantee, sub grantee or a contractor purchases ownership with grant support. 9.4 Debarred. Suspended and Ineligible Status. The Contractor certifies that the Contractor and/or any of its subcontractors have not been debarred, suspended or declared ineligible by any agency of the State of Iowa or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Ch.1 Subpart 9.4. The Contractor will immediately notify the DPSIGTSB if the Contractor is debarred by the State or placed on the Consolidated List of Debarred, Suspended and Ineligible Contractors by a federal entity. 9.5 Equipment acquired under this agreement for use in highway safety program areas shall be used and kept in operation for highway safety purposes 23 CFR 1300.31. a. Title. Except as provided in paragraphs (e) and (f) of this section, title to equipment acquired under 23 U.S.C. Chapter 4 and Section 1906 will vest upon acquisition in the State or its subrecipient, as appropriate, subject to the conditions in paragraphs (b) through (d) of -this section. b. Use. All equipment shall be used for the originally authorized grant purposes for as long as needed for those purposes, as determined by the Regional Administrator, and neither the State nor any of its subrecipients or contractors shall encumber the title or interest while such need exists. c. Management and disposition. Subject -to the requirements of paragraphs (b), (d), (e), and (f) of this section, States and their subrecipients and contractors shall manage and dispose of equipment acquired under 23 U.S.C. Chapter 4 and Section 1906 in accordance with State laws and procedures. Page 148 of 390 d. Major purchases and dispositions. Equipment with a useful life of more than one year and an acquisition cost of $5,000 or more shall be subject to the following requirements: 1) Purchases shall receive prior written approval from DPS/GTSB and the NHTSA Regional Administrator. Failure to secure prior approval will result in the contractor being responsible for the cost of the equipment purchase; retroactive approval from NHTSA is not an option. 2) Dispositions shall receive prior Written approval from the Regional Administrator unless the equipment has exceeded its useful life as determined under State law and procedures. 3) GTSB considers equipment purchased using federal funds to have a useful life expectancy of approximately 5 years unless documentation is provided to the contrary. e. Right to transfer title. The Regional Administrator may reserve the right to transfer title to equipment acquired under this part to the Federal Government or to a third party when such third party is eligible under Federal statute. Any such transfer shall be subject to the following requirements: 1) The equipment shall be identified in the grant or otherwise made known to the State in writing; 2) The Regional Administrator shall issue disposition instructions within 120 calendar days after the equipment is determined to be no longer needed for highway safety purposes, in the absence of which the State shall follow the applicable procedures in 2 CFR parts 200 and 1201. f. Federally -owned equipment. In the event a State or its subrecipient is provided federally -owned equipment: 1) Title shall remain vested in the Federal Government; 2) Management shall be in accordance with Federal rules and procedures, and an annual inventory listing shall be submitted by the State; 3) The State or its subrecipient shall request disposition instructions from the Regional Administrator when the item is no longer needed for highway safety purposes. . 4) DPSIGTSB does not allow equipment purchased using federal funds to be sold without written prior approval from GTSB. 9.6 Civil Rights Act. The Contractor will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1984 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794) and the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq.; PL 101-336), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse of alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; The Civil Rights Restoration Act of 1987, which provides that any portion of a state or local entity Wage 149 of 390 receiving federal funds will obligate all programs or activities of that entity to comply with these civil rights laws; and, (k) the requirements of any other nondiscrimination statute(s) which may apply. 9.7 Buv America Act. The Contractor will comply with the provisions of the Buy America Act (23 U.S.C. 313) which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest; that such materials are not reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. 9.8 Political Activity (Hatch Act). The Contractor will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. As such, the Contractor will not subcontract with any agency to conduct DPS/GTSB contract-related activities. 9.9 Lobbying Restrictions. None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal, 9.10 Federal Lobbying. The undersigned certifies, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence and officer or employee of any agency, a Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, of modification of any Federal contract, grant, loan, or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; c. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers) including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and. that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transactionwas made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed Page 150 of 390 by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 9.11 Prohibition on Using Grant Funds to Check for Helmet Usage. The Contractor will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. Article 10.0 10.1 Conditions of Payment. Maximum Payments. It is expressly understood and agreed the maximum amount to be paid to the Contractor by the DPS/GTSB for any item of work or service will be the amount specified under Article 12.0 subject to Article 11.0 herein. It is further understood and agreed the total of all payments to the Contractor by the DPS/GTSB for all work and services required under this Contract will not exceed $59,500.00 unless modified by written amendment of this Contract as provided in Section 1.0 of the General Conditions. 10.2 HSP -2 Form for Payment. All payments to the Contractor will be subject to the DPS/GTSB's receipt of an HSP -2 and documentation. If claiming equipment, an HSP -3 must also be submitted. The Contractor must perform services and receive merchandise between the effective dates of the contract and pay for expenses prior to submitting the claim for reimbursement.. An HSP -2 will be submitted on a form provided by the DPS/GTSB. No payments will be made if required reports are more than two months past due unless approved by the DPS/GTSB Director. 10.3 Receipt of Federal Funds, a. All payments hereunder will be subject to the receipt of federal funds by the DPS/GTSB. The termination, reduction, or delay of federal funds to the DPS/GTSB may be reflected by a corresponding modification to the conditions of this Contract. b. Notwithstanding any other provisions of this Contract, if funds anticipated for the continued fulfillment of this .Contract are at any time not forthcoming or insufficient, either through, failure of the State of Iowa to appropriate funds, discontinuance or material alteration of the program for which funds were provided, the DPS/GTSB will have the right to terminate this Contract without penalty by giving not Tess than thirty (30) days written notice documenting the lack of funding, discontinuance or program alteration. Unless otherwise agreed to by the parties, the Contract will become null and void on the last day of the fiscal year for which appropriations were received, except that if an appropriation to cover cost of this Contract becomes available within sixty (60) days subsequent to termination under this clause, the DPS/GTSB agrees to re-enter a Contract with the terminated Contractor under the same provisions, terms and conditions as the original Contract. c. In the event of termination of this Contract due to non -appropriation, the exclusive, sole and complete remedy of Contractor will be payment for services rendered prior to termination. 10.4 Non -Performance Termination. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligation under this contract, or if the Contractor shall violate any of the agreements or stipulations of this contract, the DPSIGTSB shall thereupon have the right to terminate this contract and withhold further payment of any kind by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least thirty (30) days before such date. The DPS/GTSB shall be the sole arbitrator of whether the Contractor ' or its subcontractor is performing its work in a proper manner with reference to the Page 151 of 390 10.5 quality of work performed by the Contractor or its subcontractor under •the provisions of this contract. The Contractor and the DPS/GTSB further agree that this contract may be terminated by either party by giving written notice of such termination and specifying the effective date thereof, at least thirty (30) days before such date. The Contractor will arrange for a single audit to be performed in accordance with 2 CFR 200 when, as a non-federal entity, the Contractor receives $750,000.00 or morein federal funds. The federal agency, National Highway Traffic Safety Administration, Department of Transportation, passes funds through the Department of Public Safety, Governor's Traffic Safety Bureau. The Catalog of Federal Domestic Assistance (CFDA) number 20.600 applies to State & Community Highway Safety Grants. A copy of the audit report will be submitted to the DPSIGTSB within thirty (30) days after the completion of the audit. Article 11.0 Statement of Work and Services. The Contractor will perform in a satisfactory and proper manner, as determined by the DPSIGTSB the following work and services: 11.1 The Contract will be monitored by the National Highway Traffic Safety Administration (NHTSA) and the DPS/GTSB. All records and documents pertaining to the project are subject to auditing and evaluation by those agencies or their designees. 11.2 The Contractor will absorb all costs not contained in this contract. 11.3 The project will be evaluated on all items contained in the Statement of Work and Services and the Budget. 11.4 There will be no change in the Statement of Work and Services or Budget without prior written approval of the DPS/GTSB. 11.5 The Contractor will comply with all requirements contained within the Policies and Procedures Manual of the DPSIGTSB. 11.6 All documents relative to fiscal claims will be maintained in the Contractor's office and -will be available for review during regular office hours. 11.7 Staffing plan: a. Officers to conduct 900 hours of directed overtime enforcement. 11.8 Contract activities: a. Conduct 900 overtime hours of high visibility traffic enforcement with a maximum effort directed at occupant restraint, impaired driving and excessive speed violations during times and at locations identified as high-risk, including at least two special traffic enforcement projects, one of which will be conducted at night. b. Conduct at least twelve public information/education activities aimed at improving driver safety behaviors. c. Conduct and publicize results of two observational occupant protection surveys during March and August. d. Purchase one speed trailer and utilize for speed enforcement. e. Purchase two in -car video cameras and utilize for impaired driving -related traffic enforcement. Page 152 of 390 f. Participate in traffic safety training with prior DPS/GTSB approval and submit a trip report within two weeks following any out-of-state travel. All travel reimbursement will be made at State of Iowa approved rates. 11.9 Key dates: a. By November 15, 2019 and the. 15th of each subsequent month through October 15, 2020, submit a monthly report as specified in Article 4.5. b. By July 31, 2020, receive one speed trailer and two in -car video cameras as specified in Article 11.8(d) and (e). c. By August 10, 2020, submit claim for expenses incurred through June 30, 2020. d. By'November 1, 2020, submit an annual report as specified in Article 4.2. e. By November 15, 2020, submit final claim for reimbursement. 11.10 Objective/performance measures: a, At least 900 hours of overtime enforcement conducted and all overtime and agency traffic enforcement, contacts reported showing a sustained effort based on past performance. b. Twelve public information activities conducted and reported. c. Two occupant protection surveys completed and results publicized. d. One speed trailer and two in -car video cameras purchased and utilized: e. At least one officer attended DPS/GTSB approved training and a trip report submitted if required. Article 12.0 Project Budget. Personal Services Directed overtime enforcement Training -related travel Equipment One speed trailer and two in -car video cameras TOTAL Highway Safety Funds $ 45,000.00 $ 1,000.00 $ 13,500.00 $ 59,500.00 Page 153 of 390 CITY OF WATERLOO Council Communication Approve the project budget amendment for the Bullet Proof Vests Grant, funded with $7,661.71 in federal funds to be used to purchase bullet proof vests, as submitted by the Police Department. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Police Department ATTACHMENTS: Description Department Re( SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer 1 nz"a:ry, Nancy Action Approved Type Budge Amel inuietit Date i0/2/2Q1' N4 Approve the project budget amendment for the Bullet Proof Vests Grant, funded with $7,661.71 in federal funds to be used to purchase bullet proof vests, as submitted by the Police Department. Submitted By: Page 154 of 390 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Bullet Proof Vests Department No. projecwill babudgeted under 11 Activity No. project will be budgeted under 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3873 Reimburse for services Funded with property tax 3370 - School Share Liaison EXPENDITURES: To be assigined by the Finance Dept, (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 1150 1160 7'881.71 TOTALS 7.88171 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1130 Employee Benefits 1303 Meeting/Workshops 1114 Overtime 1579 Wearing Apparel 2128 Guns/Body Armor De 7,661.71 TOTALS 7.66171 /r�/)/ /�� /'/ " . / Date BOND FUND Total 7'681J1 15,323.42 7,661.71 7,661.71 7,661.71 7.60171 15,323.42 (Signature Finance Dept. Review) Date mAshoredguouieo\fonnu\cuProject Budget Worksheets 14Y/EST101st pg (Mar 2010) Page 155 of 390 Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Bullet Proof Vests 1. How will this project be funded? A. Federal Grant Yes x No Grant Name CFDA # 16.607 B. State Grant Yes Grant Name C. City Match No X Source of Funding Bond Fund D. Other Entities Yes Name No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to purchase bulletproof vests 50.00% 50.00% Done None ❑x ❑ Yes No ❑ n ❑ Q ❑ 0 ❑ Q ❑ 0 ❑ 0 Page 2 must be attached and signed. K:Ishared goodieslformslcs Project Budget Worksheets 141VEST10 (Mar 2010) Page 156 of 390 Dear BVP applicant, The Bureau of Justice Assistance (BJA) is pleased to inform you that your agency will receive an award under the Fiscal Year (FY) 2019 Bulletproof Vest Partnership (BVP) solicitation. These funds have been posted to your account in the BVP System. A complete list of FY 2019 BVP awards is available at: https://ojp.gov/bvpbasi/. The FY 2019 award may be used for National Institute of Justice (NIJ) compliant armored vests which were ordered after April 1, 2019. The deadline to request payments from the FY 2019 award is August 31, 2021, or until all available funds have been requested. Awards will not be extended past that date, and any unused funds will be forfeited. Please see the following websites for a list of NIJ compliant vests: Ballistic Vests: https://nij.gov/topics/technologylbody-armor/pages/compliant-ballistic-armor.aspx Stab Resistant Vests: https://nij.gov/topics/technology/body-armor/pages/compliant-stab-armor.aspx As a reminder, all jurisdictions that applied for FY 2019 BVP funding certified that a mandatory wear policy was in place for their jurisdiction. BJA will be conducting reviews of the mandatory wear policies as funds are requested from the BVP System. For more information on the BVP mandatory wear policy, please see the BVP Frequently Asked Questions document: https://ojp.govlbvpbasi/docs/FAOsBVPMandatoryWearPolicy.pdf. Finally, please visit the following page for checklists and guides for each step of the BVP process: https://oip.gov/bvpbasi/bvpprogramresourees.htm. For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help Desk at vests@usdoj.gov or 1-877-758-3787. Thank you BVP Program Support Team Bureau of Justice Assistance This email was sent to mohlisd@waterloopolice.com using GovDelivery Communications Cloud on behalf of: Office of Justice Programs • 810 Seventh Street, NW • Washington, DC 20531 • 202-514-2000 2 Page 157 of 390 IA OELWEIN CITY $1,670.88 IA OSCEOLA COUNTY $547.70 IA OSKALOOSA CITY $2,994.51 IA OTTUMWA CITY $3,754.04 IA PALO ALTO COUNTY $2,168.23 IA PAULLINA CITY $488.66 IA PELLA CITY $792.04 IA PERRY CITY $897.07 IA PLYMOUTH COUNTY $3,380.81 IA POLK CITY $1,801.07 IA POSTVILLE CITY $1,907.84 IA POTTAWATTAMIE COUNTY $9,980.39 IA SHELDON CITY $2,622.95 IA SIGOURNEY CITY $307.71 IA SIOUX CITY $8,549.66 IA STORY COUNTY $4,550.85 IA TAMA COUNTY $1,410.48 IA URBANDALE CITY $2,050.62 IA WARREN COUNTY $624.95 IA WASHINGTON CITY $391.02 IA WATERLOO CITY $7,661.71 IA WAVERLY CITY $3,923.04 IA WEST DES MOINES CITY $10,056.05 IA WINDSOR HEIGHTS CITY $633.63 Totals for IA(82 Jurisdictions): $216,341.98 ID ADAMS COUNTY $6,858.13 ID BANNOCK COUNTY $12,781.95 ID BINGHAM COUNTY $17,879.20 ID BLACKFOOT CITY $4,338.36 ID BONNER COUNTY $2,340.16 ID BUHL CITY $2,249.24 ID CARIBOU COUNTY $2,495.46 ID CLEARWATER COUNTY $5,985.20 ID COEUR D ALENE CITY $4,684.52 ID FREMONT COUNTY $5,179.27 ID FRUITLAND CITY $1,636.16 ID GARDEN CITY $2,430.36 ID GOODING CITY $2,310.36 ID IDAHO COUNTY $1,315.00 ID IDAHO FALLS CITY $6,943.89 ID JEFFERSON COUNTY $2,009.39 ID LATAH COUNTY $2,083.17 ID MADISON COUNTY $1,041.59 ID MCCALL CITY $1,301.98 ID MOSCOW CITY $4,556.93 ID MOUNTAIN HOME CITY $6,455.64 ID NAMPA CITY $4,383.33 Page 158 of 390 CITY OF WATERLOO Council Communication Approve the project budget amendment for the Organized Crime Drug Enforcement Task Force, funded with federal funds in the amount of $2,700, as submitted by the Police Department. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer ➢ o ice Department t nz"by Nancy ATTACHMENTS: Description Department Re( SUBJECT: Submitted by: Recommended Action: S ummary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Approved Type Budge t Anurociiu inuietit Date 0/2/20119... :5ll P M Approve the project budget amendment for the Organized Crime Drug Enforcement Task Force, funded with federal funds in the amount of $2,700, as submitted by the Police Department. Submitted By: Page 159 of 390 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 9ommittee approval required? YES V NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 20 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code j Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3873 Reimb for Services 11GRT.ODEF 700.00 010 11 1150 1114 Overtime 700.00 010 11 1150 3873 Relrnb for Services 11GRT.ODEF 2,000.00 )10 11 1150 1114 Overtime 2,000.00 TOTAL $2,700.00 TOTAL $2,700.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. See attached paperwork, additional funding for Kid Kilo WC -IAN -0132 T-32. Prior Committee Actions (Dates): 14. (Signature Dept. Head or Designee) (2(91 /Cf Date KAusers \ shared goodies\ forms cs budget amend req form (Apr 2003) (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Page 160 of 390 Memorandum September 5, 2019 To: Major Joe Leibold Waterloo PD 715 Mulberry Street Waterloo, IA 50703 Law Enforcement Sensitive U.S. Department of Justice United States Attorney Organized Crime Drug Enforcement Task Forces West Central Region Thomas F. Courthouse 111a.1mmStreet, Suite un.000 St. Louis, MO 63102 314-539-2200 Fax: 314-539-2312 From: James Delworth AUSA OCDETF Regional Director West Central Region Re: Organized Crime Drug Enforcement Task Force (OCDETF) Overtime and Authorized Expense Program for Fiscal 2019 DCDBFInvestigation # DCN: Sonsohng Federal Agency: WC -IAN -0132 U329044 FBI Waterloo PD At this time the Coordination Group has agreed to obligate additional funding in the above captioned agreement in the amount of $700.00. This obligation gives your agency a total amount funded of $13,200.00 for this fiscal year which ends September 30, 2019. Funding History Funding Date Change Total Beginning Agreement Amount 11/13/2018 $ 7,500.00 $ 7,500.00 Funding Change \/: �',U — 05/32/3018 $ 2,000.00 $ 9,500.00 Funding Change \, 'T5\,',"-) -- 07/23/2019 $ 3,000.00 $ 12,500.00 Funding Change 09/04/2019 $7O0.00kr$ 13,200.00 Please do not hesitate to contact Walt Comeau at 314-220-1953 if you have any questions. No further reimbursements will be authorized without a written request, and authorization from, the OCDETF Core City Coordinators. ¥ou should ensure that you do not exceed your allocation. Page 161 of 390 Memorandum September 19, 2019 To: Major Joe Leibold Waterloo PD 715 Mulberry Street Waterloo, IA 50703 Law Enforcement Sensitive U.S. Department of Justice United States Attorney Organized Crime Drug Enforcement Task Forces West Central Region Thomas F. Eagleton Courthouse 1ne.1m»Street, Suite uu.sou St. Louis, MO 63102 314-539-2200 Fax: 314-539-2312 Fnnm:JameaOekwo -1 AUSA OCDETF Regional Director West Central Region Re: Organized Crime Drug Enforcement Task Force (OCDETF) Overtime and Authorized Expense Program for Fiscal 2019 OCDETF Investigation # DCN: Sponsoring Federal Agency: VVC'|AN'0132 U329044 FBI Waterloo PD At this time the Coordination Group has agreed to obliate additional funding in the above captioned agreement in the amount of $2,000.00. This obligation gives your agency a total amount funded of $15,200.00 for this fiscal year which ends September 30, 2019. Funding History Funding Date Change Total Beginning Agreement Amount 11/13/2018 $ 7,500.00 $ 7,500.00 Funding Change 05/22/2019 $ 2,000.00 $ 9,500.00 Funding Change 07/23/2018 $ 3,000.00 $ 12,500.00 Funding Change 00/04/2018 $700.00$13'2OODO // Funding Change 08/19/2019 $2.00O.O0v/ $ 15,200.00 Please do not hesitate to contact Walt Comeau at 314-220-1953 if you have any questions. No further reimbursements will be authorized without a written request, and authorization from, the OCDETF Core City Coordinators. ¥ou should ensure that you do not exceed your allocation. Page 162 of 390 CITY OF WATERLOO Council Communication Request authorization to dispose of retired equipment from Central Garage (Fleet Maintenance) Department per the attached list. City Council Meeting: 10/7/2019 Prepared: 10/1/2019 REVIEWERS: Department Reviewer Public Works Department D p nz ;pry, Nancy ncy Action Appl owed ATTACHMENTS: Description Type D p)iislpzo,QapRcata.n.ee Backup Mai r SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Date f0/2/ Request authorization to dispose of retired equipment from Central Garage (Fleet Maintenance) Department per the attached list. Submitted By: Randy Bennett, Public Works Manager Page 163 of 390 favor QUI NTIN HART TO: Ilroo 110 11111111,, 101111.. 111111111111 DHOI, 111111 ,„. '1111111 000 MUIPMENIM 1 P5R 8 VII S II 0 625 Glenwood Street Waterloo, IA 50703 Street: (319) 291-4267 Fax (319) 291-0264 Sanitation: (319) 291-4455 Central Garage: (319) 291-4445 Fax (319) 291-3825 Traffic Operations — (319) 291-4440 Fax: (319) 291-4094 Animal Control (319) 291-4440 #4 Randy Bennett — Public Works Manager Finance Committee COUNCIL FROM: Randy Bennett kl)0i MEMBERS Public Works Manager 04.04611441,04.1"... DATE: October 1, 2019 M AROAREF RE: Equipment Disposal frard 1 B.RUCE JACOBS Request authorization to dispose of retired equipment from Central Garage (Fleet ward2 Maintenance) Department a listed below: PAT R.1(...X MO R.I.Z..1.SSI„.!;1' 1. 2014 Ford Taurus Ward 3 2. 1997 F Super Duty Truck • 3. 2005 American Road Leaf Chipper JER.olvtE 4. 1998 Freightliner Ambulance AMOS, ,JR. 5. 2004 Ford Taurus Ward 6. 1999 Ford F250 Truck RAY 7. Misc. Equipment 100iimss Ward 5 A more detailed list is attached. SHARON JUON 4/ -Large STEVE SCI IM A t -L urge WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 164 of 390 ATERLOO AUCTION VEHICLES OCT 2019 RUNS AND DRIVES TAURUS (INTERCEPT 2014 1 FORD I •) w U_ CC w w C LU J RUNS AND DRIVES m 0 N 0 %-I a) U) N m cfl 1FDLF47FZVEA74362 Lu (n w 0 F SUPERDUTY 0 0 LL N Cn O, 1-1 145N01IRUNS LEAF CHIPPER 2005 IAMERICAN ROAD 121335IENGINE BAD W D3 O w K-1 c LL Lel N N rn 2 m LL cc 0 0. 870866IRUN5 AND DRIVES N N rn cs N N m Ln LL. 1998 (FREIGHTLINER 2004 I FORD w cc Ln Q (.9 O J d' m c Z LU rn U rn Ln U w X N N Ll z 0 w EEL DRIVE, TRANSMISSION OUT 192J01 IGAS, 0 N LL 0 cc 0 OUTDATED TOOL AND PARTS Page 165 of 390 CITY OF WATERLOO Council Communication October 7, 2019. City Council Meeting: 10/7/2019 Prepared: REVIEWERS: Department Reviewer Action Date Inane N a n cy App ro ved 9/20/2019 1 22 PM ATTACHMENTS: Description Type • 0,07.1.9 Preliminary Cover Invoice Report Backup Material • 0,07,19 Preliminary Detail Invoice Report Backup .Material • 10,07, 19 Preliminary 5lunullary Invoice Report Page 166 of 390 t O a) 1CNI o 4- OO c Q O L- L- i d a) r it N EOti V 1 I V -9- EO o 6! 0 0) • LL 2,453,450.38 EFT Transactions: 2,580,971.34 r r x aHH O CCS �W W 0-0 E gCA CA o � � O O xx 2,580,971.34 Bill Payment Total - Friday, October 04, 2019 Page 167 of 390 ... ........III DI cu N t3 CI ro xxm,� EC R3. 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N (11) a) 0 ",) 0 . ny,i Q) LWL C V) ..IN, U O N 0 N LU SAFETY GLASSES INV -00081004 N Q) t"4 W T C E O CD ra ,� N E r� 6 X W H co > N U tn CU = o no o_ w ce czi T L./) ^4- Ln o� c LU 0.,, n (a LL al c ,+ii,; ,-1 c r -u 0•— E ,':)"N2 H C O L7 1 ' 0 0 ,ti O • O 1-1 O O O al 01 ¢ p 01 0 RJl O O �i,vw N N N Q) Q c CU E 1,! ,,,,r...; 0) "' m7 Q) E tt 6 (6 Cr Ln Z c2 W u v Q) L Q1 OL i jjai C Q Q -6 O J _6 N d b 0- CNc— O N O 7 an �U o �U) x 1-1 w w 0 O w Z (O J Q N c ce d 7,:.,- 1— v l' LNf) c z ,b LfN') L o c 0 O f:,4'..':N ¢ N `.'�o� X ;°moo U o o n Z o= E '." ox J a E LNnao°)C Q E ¢;,¢'LLfla U � ' 2 o.±: W� v) ell (n J �I) rn J �'^y w Z a) d M 0) c ) Q c OU " U ((1) ¢ U O Li) ¢r=a U 0 N. N "" M "" M W""` M''''- O 00 O 4: > > > z z z Page 47 of 181 Page 214 of 390 Run by Emily Graham on 10/04/2019 03:32:28 PM 0 • q,') • 6 mc 0 Invoice Net Amount ate-, ro 0 l7 c3 0 CU 0 Invoice Date Held Reason Invoice Description Invoice Number tD •T N D) O N M 'D dl co .-a — Q) O c▪ o N L!) N w w, q. O 1-1 iC • .ti Dl O N pug O O CI- cn - ".b M N rn ,r 'a -.)n ro • In M g;; L b c :' E cu • 'w a) E S o 00 vZ o i 0 ro U a... : ' C w .. o Lr) 0 Ln a Ln ,-i 0 m O>. ,;, LL) c ;.'a ,O .,•.:4o= cul,,,,u-,▪ d ICANT PKG 12 J„ m 4.1 rt"�M V"a n N -4 "Z D) O N O\ "orz O r. OC O. o "' .- N P N 0 2 fa c7 2 W C c Li a.� = W cp U Ln CI - Lc) a 1- ,-4 V( U Li di > a N (1) w E � _ 5 PE E("'O W C `a) qu > rk: U SERVICE TRUCK INV -00084539 44, >r ,ti D) O N O\ r, O ez 01 C rn o 0, a Ln a) F” ro C7 7` W C U v 0 O „ o r`° 4Q., 0 c7 : o '4„ . rfY C U c Li Ili U Y _ 0 Ln Q U� Ln 'Cr:Ln n • o d$ V c Lu °,,4 W E '.2- 0= Y E '' o , caw C O lJ In N (.3• C U SERVICE TRUC INV -00084555 7 O O O co m O N � ,u� O O O rn o • 73,7,0,C:211:1 E w n 0 o © x a Zl O Q VV) CU o E 61 Ljo) E �Q n O � 6 (D W V W J O �..i C .--i 2 Q •. o an 1— I— r' a U a.,� m „� � c E Q5 N U = .O i C z4 0 U DUCT TAPE r.. 00.. > Page 48 of 181 Page 215 of 390 Run by Emily Graham on 10/04/2019 03:32:28 PM Invoice Net Amount 0 0 o o 00 OJ W M 00 co en .-1 .-1 0 JV” o 0 Invoice Date Held Reason Invoice Description Invoice Number • op ;IC; 01 i' O N M4 O N o n -- l' O O O� i 0_ V j v) C dS E O NO en c L'" 0 T6 U -o c 0 Ili M 10 J 00 O 0 L.r) d 0 • :''▪ ''''':;:,5• :'' 00c.• 47 E O d Ti,,.: 00 H c n5 O 0) ) q' 0 0 PRY BAR BULL INV -00084735 .ti as O VC1 .-1 O .,N. O „P O W C7 • 0 w 00 J 0 0 0 U 00 H E TRUCK TOOLS - BLDG MAINT M ! 0 O z N ro W c 0 0 0) a H c N Q o_ m O CO -o LL C f6 E 0) 0 c .7 N 0 3- 00 c 5 O 0 W N N = •c O �S! r O 0 I 01 } O C N M O N 00 0 < W O 0 U) 0 O co O c O O 5 0_ c0 c 06 7 .., W ° E wa) Q -o 0 c •5 W Z Cu- re C LLI Ll C7 ,,-i g 0J J CD = V) O u W (LI 00 4„k N N C 000 N Z ) p • = K E 05 C7 H w c z J a> .i ' 2Ha) 00 Q 4.G O J m5. Um INV -00084989 .ti 00 W O co 00W M 00 y .-1 O P N M,u O O O p - •u O M N ro c E Z. W IL c N ▪ ▪ in E .2 O t-+ O 0 O O 00 Q W O 0 • C -0 (o g c 0)i w c O 'u V) Lin N W Lf) Q - W O O U k 0 < W 0 00 N N 2 E Q5' (Y) W_ c d .0 r'03 Q U '” U O Cr 0 O o Page 49 of 181 Page 216 of 390 Run by Emily Graham on 10/04/2019 03:32:28 PM 0 A q„) d> N.0 Invoice Net Amount JV” .0 O O O O 0 co N W 0 N .ry.. O ,,C,C 0 IIS Invoice Date Held Reason Invoice Description Invoice Number Z. M C. 00 O W i o c (D u1z 0 Ni ,13 EDW �)rp C'y 0 71- O Tco ', O n O +. .-1 TY1 N y N y a.,, rw O •u„., 0 CLQ, O .;..i O, O V � O n N N 0 'NI OY";r O ,SMC r -I ,r.1,t cn ', O 'r^C,u O o 0 o 0 N N N „s,.0 O ,. O �q,wn O Ln O ;.,.k On 0 O 0 N a) Cld ; t11 P a) Q) E E `,.� < LI ;. 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NOIc IMA HNkr) .0 W0 ",, LM z '") E k,I;a` o a �,,,u E °•°;a' 'L -j) = 1::: ) �� <4, c nX 4 DI 0 4 >,� 0 Z I,II D u 0 ow HI i 042 :1' 0 0 TONER/ EXHIBIT SUP W ry y Page 51 of 181 Page 218 of 390 Run by Emily Graham on 10/04/2019 03:32:28 PM 0 ON ".... ........III cu N 0"v vrc ICC DI 0 c 1,0v NU III •Mie, CU 0 Invoice Net Amount 0) 0 (-9 0) 0 0i 0 Invoice Date Held Reason Invoice Description Invoice Number GO N Ib” N M U C m = a W To v 0 E C w 0— 0 w„ H ce DIY Y 1111,11 Q 1111: Lr) L > II " : '„3 4) 1111,11 w -,I O 0) 1111113 a) Y f, 0fe 0 10 Q Q 0 Vii,„ H 2C ce '43 Q "4 U 111 ("II� 1113, ezt n• Idjw fee "0 a_+ D W PARAMOUNT PARK 1905-0218-4616 0 O co, U` N 06 QO 11 nr,m OO %".;,' U Q c a C < "7: M a0+ c C uy O 011 0) 0 V' 0 O U cvNN Gtiy 4.13 1111 1.13 CHECK US OUT BROCHURES W ” 9_ dye - CHECK US OUT rl 03 C C 0 U E 0) O J C (i C 0) O O MN M 0) M . 0) 0 (n 0 00 CO if} 00 N O ( -I 111.- 313 W ;fib 3111 111113 11 M 110 M„M (10 3,14 6,M„M wu M IT(4 JJ r„ U freef eft Qt w„(,lu eft Page 52 of 181 Page 219 of 390 Run by Emily Graham on 10/04/2019 03:32:28 PM 0 Invoice Net Amount 0 l7 ryza al) CU 0 Invoice Date Held Reason Invoice Description Invoice Number ,-I O L.r) � o r co m N ) o nlif 1-1 1-1 1-1 1-1 O O N N o O O ")`0' 90 •u M 0dS O u,', 01 fa a) o 0 0 �a 0 M 0 in Q U y 0-< U O ..'^ 0) VI Ln 2 �d"`" O J .l ". 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M O +--i Ln M EN 7I - UA C. c C CL 0 c LL ra +- Z LU w a) BHC SEPT P M O E Cr, +. C)” .-1 nT r1 o G....M O O ,( O O „ O ,-, a, •E 1-1 CT o " O N N ry, Oo ;,,w, Il o rnW rn, rn O 1.,, ,, O O „y..a.. M • bCr ▪ f ot C U 0. U U ""5 O ) c c EC n3 c c W W A, '40 o .1111 0 o ot 0 2S ate., O ':dam 0 • U U UU a -o C c 7 7 W W W ▪ U LL W m 0 LU O m 0 m •7.,Z L) '7 JM -1 Q M 10 • 0 0 LU ▪ 00 H o -o zraao• Q F-1 r, c1 o q:. M 3 V) M Z M .., M U C, '1111;-. 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UL Invoice Net Amount CU 0 J U c3 0 CU 0 Invoice Date Held Reason Invoice Description Ln • m k.D Lf) r Ni ,--I n Ni O M 7 N M O ,--i 7 n kr. Lf) N CO O +--i • M M L('▪ 1 N LD CO O MM 7 n 01 .--i N M Lf) M I� Li f NQ --I7 M Cr) 7 IN Lf) M uA CO Ni 01 61 7 M u O M O N ,--i 01 ul N O Ql O 61 61 Ni N Lf) O M O O O M Lf) N ,ti O N N M u- O CO 7 l0 Ln O N dl ,--i ,--i O N N N N u M O N ,--i N M 01 O O O N N 01 N 01 O O O O MO 1 T 61 61 61 61 01 01 01 01 01 M Ma) T O T T O\ 61 61 61 61 MON T T T a T ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,--i ,ti ,--i Ti Ti Ti Ti Ti Ti Ti Ti ,--i ,--i ,--i ,--i ,--i O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N CN N NCNCNNN N N - N N. 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C. 0 0 0 0 0 0 0 0 0 0 OO OO OOOOO 00000000000000 O O O O 0 0 0 0 0 a1 al a1 a1 al a1 Ol O O a1 al al O1ji a1 al al O O1 01 O1 O1 O1 O1 O1 O1 O1 O1 al a1 a1 a1 a1 .ti ,--i .ti .ti ,-1 ,-1 .-1 ,ti .--i ,--i ,--i .ti ,-1 ,-1 ,-1 ,-1 ,-1 .-1 ,-1 ,-1 ,-1 ,-1 ,-1 ,--i ,--i ,-1 ,-1 ,-1 ,-1 ,-1 ,-1 ,-1 O O OO O co O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N Ni N N N NI N N N N N N N N N N N N N N N N N N Ni N N N N N N M N n O M M M l\O l\O O ° \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ ,--i ,--i ,--i ,--i .--i N N NI N N N N M f�M , ,--i ,--, ,--i ,--, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,-4 "', ,-4 Ol Ol al al 01 01 01 CA Cr, Cr, Cr, al O L,,,III O O O O al al O O O al Ol al O al al al Ol al 01 O O O O O O O O O O O O 0 Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1111111 IIS g4 a.., a-, -+ LU LU W W W W W W LU LU LU W W W W W W W W W W W W W W W W W W W W W 3 W PARK AVE 3633 E ORANGE 0 Z H U � J L) W W � < O 0 W O O N 0 0° } N (n K Lu N w r 0 H c l0 (n Ln N (n 371379303 391415778 O N O N N. m 2020-00000642 391306703 1306 CAMPBELL 425 BLACK HAWK W 2 U Lu LI N w Q O O- N O Z 0 0 0 0 0 H (n 1 -CO (n W 0 0 O L,L N •-4 O •-4 •--� J O O z W oLLQO1 COW0 u_ N 0 O I- < c, J .--1 O< NJ CO V 0 !80 I20 334 391699149 CO M (71 O ti 391709216 391863580 391869436 lD CO CO 9-1m M 2020-00000635 0 0 U U COVCCCCCCCCCOCV >>D>>>>>>>>>>> > u 0000000000000 E AV,,,III uLrl CI BOOK ON CD 0 0 0 mu, II r'^O O M Ln LD r- co O co -1 co .--i N M lD N OO Ln N N Cr. 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