HomeMy WebLinkAboutCouncil Packet - 10/14/2019FINANCE COMMITTEE
October 14, 2019
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Sharon Juon
Vice Chairperson Bruce Jacobs
Patrick Morrissey
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of October 7, 2019, as proposed.
TRAVEL REQUESTS
1. Abraham Funchess, Human Rights Director, Rebecca Johnson, HR Specialist, Shelly
Burch, Administrative Secretary
Class/Meeting: 2019 Freedom Bus Tour
Destination: Memphis, Birmingham, Montgomery and Selma
Dates: November 11-15, 2019
Amount not to exceed: $1,750
2. Anita Rousselow, Administrative Secretary and Jenna Northey, Intake Project Specialist
(Amended)
Class/Meeting: Home Basics
Destination: St. Paul, MN
Dates: October 8-10, 2019
Amount not to exceed: $3,170
3. Nate Alderman, Electrician
Class/Meeting: Common Violations & Industrial Code Update
Destination: Iowa City, IA
Dates: November 21, 2019
Amount not to exceed: $145
4. Lt. McClelland, Sgt. Girsch, Officer Rulapaugh
Class/Meeting: Firearms Instructor Re -certification Course
Destination: Cedar Rapids, IA
Dates: October 28, 2019
Amount not to exceed: $495
5. Ruth Muller, Property Manager and Ryan Doland, Property and Evidence Technician
Class/Meeting: Evidence Management
Destination: Ames, IA
Dates: October 22, 2019
Page 1 of 42
Amount not to exceed: $420
PRE -AUTHORIZATION TO EXPEND OVER $1,000.00
6. Garage
Amount and Estimated S/H: $3,268.37
Expenditure: Alternator, pulley and regulator for ambulance.
7. Garage
Amount and Estimated S/H: NTE $6,000
Expenditure: Annual fire pump certification testing for 8 fire trucks.
8. Human Resources
Amount and Estimated S/H: $1,689
Expenditure: Digital advertising for the recruitment of the City of Waterloo Police
Chief position.
9. Police
Amount and Estimated S/H: $6,960
Expenditure: Purchase seventy duty holsters to replace those currently used for
depai anent issued handguns.
10. Police
Amount and Estimated S/H: $6,520
Expenditure: Purchase eight Gamber-Johnson CF -54 computer docking stations
for mobile computer units for patrol cars.
11. Police
Amount and Estimated S/H: $10,152
Expenditure: Renew annual Laserfiche software assurance and phone support
contract with Advanced Systems.
12. Police
Amount and Estimated S/H: $14,200
Expenditure: Replace Forensic Recovery Evidence Device (FRED) used to
extract data from electronic devices in criminal investigations.
13. Police
Amount and Estimated S/H: $23,068.40
Expenditure: Purchase eight (8) Panasonic Toughbook laptop computers for
patrol cars.
14. Public Works
Amount and Estimated S/H: $7,405.00
Expenditure: 1 Hotsy stationary hot water NG -fired electric pressure washer to
replace current Hotsy washer.
BUDGET LINE ITEMS TO BE AMENDED
15. Approve the Budget Amendment for the Street Department to increase revenue by $15,000
to provide funding to repair guardrails, as submitted by the Street Department.
Page 2 of 42
SILLS PAYMENT
16. October 14, 2019
ADJOURNMENT
Kelley F elchle
City Clerk
Page 3 of 42
CITY OF WATERLOO
Council Communication
Minutes of October 7, 2019, as proposed.
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office hJih Kelley Approved 10/1 0/20 9 9 3:13 P M
ATTACHMENTS:
Description Type
Minutes of October "71, 201.9, as puv9)ose11 Backup Material.
Page 4 of 42
FINANCE COMMITTEE
October 7, 2019
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of September 23, 2019, as proposed,
be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Sam Barrett,
Operations
Supervisor
National Seminars
Training - How to
Supervise People
Cedar Rapids, IA
November 14,
2019
$184
Martin M. Petersen,
City Attorney
Iowa Municipal
Attorneys Association
Seminar
Johnston, IA
November 22,
2019
$183.25
Sgt. Ludwig
Precision Driving
Instructor
Recertification Course
Des Moines, IA
September 18,
2019
$150
Chris Ferguson,
Fire Marshal and
Brock Weliver, Lt.
Fire Prevention
Officer
Fundamentals of
Interview and
Interrogation
Waterloo, IA
October 14-16,
2019
$850
Steve Carey
Confined Space Rescue
Recertification Classes
Aurora/Brookings,
SD
September 30 -
October 3, 2019
$726
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount +
Est. S/H
Expenditure
Airport
$6,000
Sand for use on the runways, taxiways and ramps to improve
braking action.
Building
Maintenance
$7,980
Replace failed Niagara controller at Fire Station #1.
Code Enforcement
$3,250
Removal of one hazardous tree per court order at 308 Irving
Street.
Code Enforcement
$1,750
Removal of one hazardous tree per court order located on a
lot west of 136 Harrison Street.
Code Enforcement
$2,000
Removal of two hazardous trees per court order at 3948
Cedar Terrace Drive.
Code Enforcement
$2,850
Removal of three hazardous trees per court order at 3948
Cedar Terrace Drive.
Engineering
$6,000
Railroad protective flagging.
Page 5 of 42
Finance Committee
October 7, 2019
Page 2
Fire
$1,322
Chains for new fire apparatus #303.
Garage
$2,589.39 +
$150 S/H
Replace 6" water pump.
Garage
$2,641.88
Labor and materials to repair skin bucket for Trac Hoe
#194H01.
Human Resources
$1,500
Union contract books for each union member, supervisor and
department head.
Human Resources
$13,000
Employee wellness plan expenses for FY20.
Leisure Services
$24,630
Project management and consulting services for roof
replacement/repairs at Young Arena. *AMENDED*
Leisure Services
$22,777.52
(48) Metalux LED fixtures, hardware and controls for Young
Arena.
Sanitation
NTE $6,500
New recycling program sign-up documents and postage.
Sewer
$7,370.31
Repair of tractor camera serial number 15102701.
Sewer
$5,802.58
A -B 50HP 480VAC VFD drive for thickener building storm
damage.
Sewer
$1,286 +
$100 S/H
Greenlee 1800 mechanical conduit bender.
Sewer
$5,093 +
$250 S/H
(1) 250 GPM, 2 -piece Ni -Hard P1STA Grit 250
Concentrator.
Sewer
$5,386 +
$200 S/H
Replacement housing for primary sludge pump building 205.
Street
$12,164.75 +
$400 S/H
QuadGuard, back-up assembly and end shoes to replace
damaged guardrail on Broadway curve.
Traffic
$1,855.60 +
$200
Various sizes of aluminum sign blanks.
Traffic
$5,286.27
(2) rolls each of 30 inch x 50 yards and 24 inch x 50 yards of
DG# white sheeting; (1) roll of 30 inch x 50 yards of EC -
clear film and (2) rolls each of 24 inch x 50 yards of EC -
clear film.
Garage
$3,825.80 +
$150 S/H
36" diameter hammer and miscellaneous parts for tub grinder
at yard waste site.
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project for the Riverside Skate Park project
funded with $100,000 from the Otto Schoitz Foundation, $150,000 from the Black Hawk County
Gaming Association, $2,000 in other donations and $150,000 in city bond funds, to be used for
the construction of a new skate park, as submitted by Leisure Services, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget for the FY19 Bureau of Justice
Assistance Grant for the Tri -County Drug Task Force, with federal funds of $35,355.20 for the
Waterloo Police Department and $23,641.80 for other participating agencies, as submitted by the
Police Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget for the Highway Safety Tax
Grant, funded with federal funds of $59,500 to be used for traffic safety enforcement activities,
as submitted by the Police Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget amendment for the Bullet Proof
Vests Grant, funded with $7,661.71 in federal funds to be used to purchase bullet proof vests, as
submitted by the Police Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget amendment for the Organized
Crime Drug Enforcement Task Force, funded with federal funds in the amount of $2,700, as
submitted by the Police Department, be approved. Voice vote - Ayes: Three. Motion carried.
Page 6 of 42
Finance Committee
October 7, 2019
Page 3
Moved by Jacobs seconded by Morrissey that the request for authorization to dispose of retired
equipment from Central Garage (Fleet Maintenance) Department per the attached list be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated October 7, 2019, in the amount of $2,824,797.79 be received, placed on
file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Morrissey seconded by Jacobs
that the meeting be adjourned at 5:24 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley Felchle
City Clerk
Page 7 of 42
CITY OF WATERLOO
Council Communication
Abraham Funchess, Human Rights Director, Rebecca Johnson, HR Specialist, Shelly Burch, Administrative
Secretary
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Airport Even, eAnn Approved 10/9/2( PM
ATTACHMENTS:
Description Type
Departmental Re iaae4 t p::.3 °it k u p Ma
Page 8 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE t?EPT. STAFF ONLY
LINE ITEM USED -
FY gIO BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori.inal - Clerk/Finance C
— /3447
f1
rtme
NAME(S) AND POSITION(S):Abraham Funchess, Ex.
Director; Rebecca Johnson, HR Specialist; Shelly Burch,
Adm. Secretary
DATE:
September 27, 2019
NAME OF CLASS / MEETING:
2019 Freedom Bus Tour
DESTINATION: Memphis, Birmingham, Montgomery and
Selma
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
November 11, 2019
RETURN DATE:
November 15, 2019
DATE(S) OF MEETING:
November 11 — 15, 2019
PURPOSE OF TRAVEL:
To attend the 2019 Freedom Bus Tour which promotes inclusion and economic justice.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
$1050 LODGING TAXI
$700 MEALS PARKING
REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: 1750.00
BUDGET LINE ITEM: 010-27-2505-1346
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 583.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATE 00
DEPAR T HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
„r1?U)C)
Mitared Goothes\For s\lravel Request Form January 2010 DATE
Page 9 of 42
Waterloo Freed° us Tour
Presenting Sponsor
ALLEN COLLEGE
•Iftlowoofteirmatio,,
„,,,„t„ • • • : „
!•11.0.
• "
1111).19091„filA 00,11'19 ITO . I
Monday, November 11 — Friday, November 15, 2019
Memphis, Birmingham, Montgomery and Selma
Registration Deadline: Friday, Octob»r 25, Cost $350/pers n
Checks a ts Community Foundation of NE Iowa with Waterloo Freedom Bus Tour in the
memo iine
No refunds after November 1 /.. rnoriies after deadline be donation to
MIK INevilJerUsalern Project.
F11/11, please contact Shelly Burch or Abraham L Funchess at
319-291 441
Raga 10 of 42
CITY OF WATERLOO
Council Communication
Anita Rousselow, Administrative Secretary and Jenna Northey, Intake Project Specialist (Amended)
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department
Reviewer Action Date
Even, 1,eAn.n Approved 10/9/21 06 ONI
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 11 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FYI BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori.inal - Clerk/Finance
STAFF ONLY
22'3,Z ft70 /3 ci*
85-0e,
/717
3 re
sz,
-9-7f
NAME(S) AND POSITION(S):
Amended- Anita Rousselow and Jenna Northey
Administrative Secretary and Intake/ Project Specialist
DATE:
7-25-2019
NAME OF CLASS / MEETING:
HOME Basics
DESTINATION:
St. Paul, Minnesota
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 7, 2019
RETURN DATE:
October 10, 2019
DATE(S) OF MEETING:
October 8-10, 2019
PURPOSE OF TRAVEUTRAINING:
National Community Development Association is delivering a three-day basic certification course on the HOME
Investment Partnerships (HOME) Program. The course will provide a basic, but comprehensive overview of the HOME
program which includes fundamentals of the program, eligible and prohibited activities, eligible costs, CHDO's, match
requirements, program administration and complying with federal requirements.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: 620 Mulberry Street
ESTIMATE OF COST:
1400.00 LODGING 200.00
300.00 MEALS 100.00
900.00 REGISTRATION
170.00 MILEAGE/FUEL 100.00
TOTAL FOR ALL: $ 3170.00
TAXI
PARKING
AIRFARE
MSC/TOLLS
BUDGET LINE ITEM: 224-32-5870-1346
x GRANT REIMBURSABLE
YES NO BG14H.0001
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1585.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND I NECESSARY AND BENEFICIAL TO THE
CITY. WATERLOO
DE
TME
HEAW
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Page 12 of 42
CITY OF WATERLOO
Council Communication
Nate Alderman, Electrician
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
L\ou�:➢asr� Even, I.eAnnn Appra.vd 10/90 .14 PNI
ATTACHMENTS:
Description Type
Q epartanentil Reg Backup Ma .
Page 13 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED gefle 1/120 /34
FY01140 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE /0-9-/9
Original - Clerk/Finance Co.y - be.artme
NAME(S) AND POSITION(S):
Nate Alderman, Electrician
DATE:
October 3, 2019
NAME OF CLASS / MEETING:
Common Violations & Industrial Code Update
DESTINATION: Iowa City, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
November 21, 2019
RETURN DATE:
November 21, 2019
DATE(S) OF MEETING:
November 21, 2019
PURPOSE OF TRAVEL/TRAINING:
Satisfies the requirement for the new State of Iowa Electrical Licensing law. Finding problems and solutions to
the most common mistakes that are made in the wiring of new facilities.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
130.00 REGISTRATION AIRFARE
15.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: 145.00
BUDGET LINE ITEM: 266-17-7120-1346
YES NO
X
YES NO
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
TOTAL: 145.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DE R MENT HEAD
10
3
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE 1 DATE
.K:\Shared Goodies\Forms\Travel Request Forrn January 2010
Page 14 of 42
CITY OF WATERLOO
Council Communication
Lt. McClelland, Sgt. G irs ch, Officer Rulap augh
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
L\ou�:➢asr� Even, I.eAnnn Appra.vd 10/9/2,1 6 PNI
ATTACHMENTS:
Description Type
Q epartanent Reg Backup Ma .
Page 15 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2020_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
- Clerk/Finance
STAFF ONLY
010-11-1100-1346,
go
4),
f_fr6g —
77?o, ,'g-9-7
NAME(S) AND POSITION(S):
Lt. Aaron McClelland, Sgt. Mike Girsch, and Officer Darin
Rulapaugh
DATE:
October 5th, 2019
NAME OF CLASS / MEETING:
Firearms Instructor Recertification Course
DESTINATION: Cedar Rapids, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/28/19
Return Date:
10/28/19
DATE(S) OF MEETING:
October 28, 2019
PURPOSE OF TRAVEL:
Capt. Mohlis is requesting to send Lt. McClelland, Sgt. Girsch, and Officer Rulapaugh to the Firearms Instructor
Recertification Course in Cedar Rapids, Iowa October 28, 2019. This is a required on day certification for every firearms
instructor. This recertification is good for 2 years. The cost for this course will not exceed $495.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ N/A
YES NO
METHOD OF TRAVEL:
XXXXXXXX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$0.00 LODGING
$45.00 MEALS
$450.00 REGISTRATION
$0.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 495.00
TAXI
PARKING
AIRFARE
M !SC/TOLLS
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 165.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATE
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE
DATE
Page 16 of 42
CITY OF WATERLOO
Council Communication
Ruth Muller, Property Manager and Ryan Doland, Property and Evidence Technician
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
l�a�inca::
Department Even I,eAnn Approved .0/9/21
ATTACHMENTS:
Description Type
p ep7aort:me.ruF d Reg Backup Ma p
Page 17 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
FY _2020 BUDGETED .a000
EXPENDED YTD
THIS REQUEST `11,7 d
LEFT AFTER THIS
REQUEST dia /6,3
DATE
Ori.inal - Clerk/Finance
De .arfmen
NAME(S) AND POSITION(S):
Ruth Muller and Ryan Doland
DATE:
October 5th, 2019
NAME OF CLASS / MEETING:
Evidence Management Class
DESTINATION: Ames, Iowa
DEPARTURE POINT
IFNOTWATERLOO:
DEPARTURE DATE:
10/22/19
Return Date:
10/22/19
DATE(S) OF MEETING:
October 22, 2019
PURPOSE OF TRAVEL:
Lt. McClelland is requesting to send Property Manager Ruth Muller and Ryan Doland to an Evidence Management course
in Ames Iowa October 22, 2019. Both Ruth and Ryan work alone in the Waterloo Police Department's Property Division.
Dealing with Seized and abandoned property along with all other evidence that is gathered by our officers every day is
more than a full time job. This course deals with managing evidence, the ever changing law changes dealing with
evidence and organization. This is a one day course and the cost for this training will not exceed $420.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ N/A
YES
NO
METHOD OF TRAVEL:
)0000000( CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$0.00 LODGING
$30.00 MEALS
$390.00 REGISTRATION
$0.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 420.00
TAXI
PARKING
AIRFARE
M ISC1TOLLS
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 210.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY A.N EFICIAL TO THE
CITY OF WATE(yQ0
.
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE
(o/f//9
DATE
Page 18 of 42
CITY OF WATERLOO
Council Communication
Garage
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, I,eAnn Approved 1.0/9/21 PN
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 19 of 42
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 3,268.37 plus est, shipping costs of $ to pay for or purchase
Alternator, Pulley and Regulator for Ambulance
City Clerk Use Only
Finance Committee
Approval Date
This purchase or expenditure is being made because:
To repair Ambulance
(only Vendor to have supply parts in inventory)
Vendor selected for this purchase: Automotive Service Solutions
X
Bids or written quotes were taken on this purchase, as follows:
Automotive Service Solutions Waterloo, IA $3,268.37
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund Road Use Tax
Bonds
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1411-1571
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 30,000.00v'
and the current available balance is
Respectfully submitted,
-behale.._) tei
Signature Dep d &Designee)
JO/7/%?
(Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-October-Pre-Auth-Parts for Ambulance -Automotive Service Solutions -Garage -Fire -$3,268.37 - 010-18-1411-
1571 xis (Mar 2010) Page 20 of 42
$ -23746044
Rom
CITY OF WATERLOO
Council Communication
Garage
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, p..eAnnn Approved 1.0/9/21 PN
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 21 of 42
City Clerk Use OnIy
Finance Committee
CityApproval Date
of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ NTE 6,000,00 plus est. shipping costs of $ to pay for or purchase
Annual Fire Pump Certification Testing for 8 Fire Trucks
This purchase or expenditure is being made because:
Annual Certification Testing for 8 Fire Trucks.
Vendor selected for this purchase: Apparatis Testing Service, LLC
�
Bids or written quotes were taken on this purchase, as follows:
apparatus Testing Service, LLC Martelle, Iowa NTE$6,000.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�
General Fund
Bonds
Road Use Tax
Sewer
Fedaravmho,Qrants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1571
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 80,000.00
and the current available balance is
Respectfully submitted,
(Signature Dept.
ead or Designee)
$ 64.745.00
a a (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-October-Pre-Auth-Annual Certification testing for 8 fire trucks -Apparatus Testingnerwor-Ga -Fire
CITY OF WATERLOO
Council Communication
Human Resources
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, p..eAnur Appprov d 1.0/9/201 ... to PM
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 23 of 42
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the HR Department to expend
$ 1,689.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Digital advertising for the recruitment of the City of Waterloo Police Chief position.
This purchase or expenditure is being made because:
This posting is needed to allow us to reach a larger audience
Vendor selected for this purchase: Des Moines Register
Bids or written quotes were taken on this purchase, as follows:
Waterloo Courier $1300. for a minimal/basic coverage
Des Moines Register (option 2 - see attached)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ITC General Fund
ri Bonds
P
Road Use Tax
nFederal/other grants
Sewer 1 1 Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-09-8250-1351
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respec r Ily submitt -
,.."/
et6(e.
(Signature DOt. Head or Designee)
(Project Code)
10,000,00 +7
/
$ 8,324.80
/0- 719
Date ( ignature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Page 24 of 42
CHERYL HUDDLESTON
To: LANCEDUNN
Subject: FW: Chief of Police Recruitment Campaign
Importance: High
10/4/19
Lance
| need your input on this. | was trying to find a way to digitally target a larger audience in the Midwest and out for Chief
of Police. The Courier was not very helpful and wanted around $1300 for what I considered minimal coverage. So I'm
going with just the print ad for $308.00 one Sunday which is required by Code. 1 contacted the DM Register and told him
what 1 was looking for and these are the packages he suggested. 1 would like to go with Option 2 but the cost is over
$1000 which means 1 need preauthorization. Obviously there is a time crunch although since we are advertising until
Nov 15th we should be able to obtain the authorization right before October 15th.
What do you think? If you concur I will have Nancy put it into Novus for the October 14th Finance Agenda.
Kluddlestwn,SPHR, CLRP
Human Resources Manager
City of Waterloo
715 Mulberry St
Waterloo IA 50703
319-291-4522 #3375
From: SchickJason [mailto:JSchick@gannett.com]
Sent: Wednesday,October 02 2019 12:36 PM
To: CHERYL HUDDLESTON
Subject: [BULK] Chief of Police Recruitment Campaign
Hi Cheryl!
1 first want to say that it was a pleasure speaking to you earlier. 1 always want to make sure 1 do what is best and right for my
clients. Below is what has worked well for pasclients in hiring similar positions as well as municipalities in general. Option #1 is
the more economical option, it's the one I came up with that is closest to what you spent a couple years ago when hiring for your
Public Works Director. This option will work but 1 do not think it gives you enough exposure to outside ofthe local area. Option #2
and Option #3 are your best options and have proven results with my other clients. The only difference in the two is Option #3 gives
you a 1/24 Color Display ad(Example Attached, and is also what Polk County uses in their hiring campaigns). I have also attached an
overview on how your job posting will work and how we push it to 100's of other successful job boards. With the banner ads, 1 have
given you a link, you can either click the link or copy and paste into you web browser. This will give you an idea ofhow they look
and work, when individuals click on these ads, we will direct them to your online job posting.
Let me know which option you would like to go with, we can get the posting up as early as today!!
Option #1 -Targeted Di2ital Solution
Digital Banner Ads on desm
02/6C10279374-02 proo[html
Page 25 of 42
• Total Talent Reach -30 Day Online Posting on desmoinesregister.com and all our USA Today Network Sites.
• Also we push your job posting onto national and industry specific job boards.
• CareerBuilder Boost -30 Day Online posting on Careerbuilder.com
• Performance Boost -Provides more exposure and speeds up hiring ability.
• Social Boost -Puts your posting in front of qualified passive candidates on social media sites.
• Priority Search -Moves your postings up in search results.
Option #2 -Total Reach Digital Solution
• Digital Banner Ads on desmoinesregister.co https://atoldesigniq.comirm/DM/DM-GC10279374-
02/GC10279374-02 proof.html
• Total Talent Reach -30 Day Online Posting on desmoinesregister.com and all our USA Today Network Sites.
• Also we push your job posting onto national and industry specific job boards.
• CareerBuilder Boost -30 Day Online posting on Careerbuilder.com
• Performance Boost -Provides more exposure and speeds up hiring ability.
• Social Boost -Puts your posting in front of qualified passive candidates on social media sites.
• Priority Search -Moves your postings up in search results.
• AD Network and Ad Network Display Ads
• Target digital display ads that reach users as they surf and shop on the internet's top sites such as CNN,
ESPN, YouTube and more.
• This helps target the passive candidates who meet your needs beyond job boards.
Option #3 -Total Reach Digital Solution + 1/24 Page Color Display ad for 8 Run Dates in the Des Moines Register
• Digital Banner Ads on desmoinesregister.co h ttps://ataldesignici,comIrm/DMIDM-GC10279374-
02/GC10279374-02 proof.html
• Total Talent Reach -30 Day Online Posting on desmoinesregister.com and all our USA Today Network Sites.
• Also we push your job posting onto national and industry specific job boards.
• CareerBuilder Boost -30 Day Online posting on Careerbuilder.com
• Performance Boost -Provides more exposure and speeds up hiring ability.
• Social Boost -Puts your posting in front of qualified passive candidates on social media sites.
• Priority Search -Moves your postings up in search results.
• AD Network and Ad Network Display Ads
• Target digital display ads that reach users as they surf and shop on the internet's top sites such as CNN,
ESPN, YouTube and more.
• This helps target the passive candidates who meet your needs beyond job boards.
Best,
Jason Schick
Digital Advertising Sales Executive
2
Page 26 of 42
LOCALIQ RECRUITENT
PART OF THE USA TODAY NETWORK
888.262.10761 Toll-free
jschick@gannett.com
LOCAL(Qcom
Sioux Falls Argus Leader
Des Moines Register
Iowa City Press -Citizen
Page 27 of 42
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, p..eAnn Appprov d 1.0/9/2019 to 5 PN
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 28 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,960.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase seventy duty holsters replace those currently used for department issued
handguns.
This purchase or expenditure is being made because:
Replace holsters that are worn out and no longer safe for officers to use for their
department issued handguns.
Vendor selected for this purchase: Kieslers Police Supply
Bids or written quotes were taken on this purchase, as follows:
Kieslers Police Supply $6960.00
Galls $9096.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Tc General Fund Road Use Tax r- Sewer Sanitation
Bonds
Federal/other gran
s
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1544
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res ectfully sub d
(71- ---- 70463/q 774 icALIIA.) io —5/ '71
(Signature Dept. Head or Designee) Date (Sighature Finance Dept. Review) Date
(Project Code)
$
K:\shared goodies\forms \Expenditure Pre-Authorization.xlsx (Mar 2010)
Page 29 of 42
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, p..eAnn Approved 1.0/9/2,019... 3:26 PM
ATTACHMENTS:
Description Type
p ep ar'tana;nF d Reg Backup r M ap
Page 30 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,520.00 plus est. shipping costs of $ 45.26 to pay for or purchase
Purchase eight Gamber-Johnson CF -54 computer docking stations for mobile
computer units for patrol cars.
This purchase or expenditure is being made because:
These computer mounts are needed to mount the laptop computers inside the
patrol units.
Vendor selected for this purchase: Electronic Engineering
[] Bids or written quotes were taken on this purchase, as follows:
Electronic Engineering received the winning bid for FYE2020 for equipment for
Patrol vehicles.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax
Sewer 1 1 Sanitation
Bonds [] Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
418-11-1100-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
JUSIc? 4h."414, t).e..6.6eiteA /o-9-19
(Project Code)
$ /ex), vo
(Signature Dept. Head or Designee) Date Sig ature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010)
Date
Page 31 of 42
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, I,eAnn Approved 10/9/21 27 PN4
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 32 of 42
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 10,152.00 plus est. shipping costs of $ 0.00
Department to expend
to pay for or purchase
Renewal annual Laserfiche software assurance and phone support contract with
Advanced Systems.
This purchase or expenditure is being made because:
Annual renewal for software and support used by the Police Department.
Vendor selected for this purchase: Advanced Systems
Bids or written quotes were taken on this purchase, as follows:
Fic Bids or quotes were not taken on this purchase because:
This annual agreement proprietary to Advanced Systems that works with our
current hardware equipment.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
rqGeneral Fund
Bonds
Road Use Tax
Federal/other grants
Sewer - Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respecff Ily submitted,
9
,/•‘
(Project Code)
$ 904 a43
f ice 77/1.„-,dai, 41/1/2044/4 f
Date (Signature Finance Dept. Review) Date
(Signature Dept. Heador Designee)
K:\shared goodies\forms \Expenditure Pre-Authorization.xlsx (Mar 2010)
Page 33 of 42
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr ncs Even, ..,eAnn Approved 1.0/9/2,019 to g➢ p�:r�
ATTACHMENTS:
Description Type
p ep ar'tana;nF d Reg Backup r M ap
Page 34 of 42
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 14,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Replace Forensic Recovery Evidence Device (FRED) used to extract data from
electronic devices in criminal investigations.
This purchase or expenditure is being made because:
The Tri -County Drug Task Force Board has approved the replacement purchase of the
current FRED system that is at the end of its life cycle.
Vendor selected for this purchase: Digitial Intelligence
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
This replacement upgrade is proprietary to Digital Intelligence that works with our
current peripheral equipment.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FT General Fund Road Use Tax
Bonds El Federal/other grants
Sewer
Sanitation
Other (specify) TRI County Forfeiture
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 TRIF
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ /#0.0O,
/1 —0? ?
/a-- /if
a ure Dept, Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010)
Page 35 of 42
CITY OF WATERLOO
Council Communication
Police
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr nc s Even,-.,eAnn Approved 1.0/11..11../21
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 36 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 23,068.40 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase eight (8) Panasonic Toughbook laptop computers for patrol cars
This purchase or expenditure is being made because:
this purchase to replace the older computers being used in the patrol fleet that have
reached the end of their life cycle.
Vendor selected for this purchase: CDW-G
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
CDW-G is the vendor that has the state bid for these products
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
1-1 Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
418-11-1100-2106/419-11-1100-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$
Sanitation
(Project Code)
0, 00 0
z 6-6(1.2
/ 7//44,d/L(-d h.)/A-401.r1
ignature Dept. Head or Designee) Date (ignature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-AuthorizationAlsx (Mar 2010)
Page 37 of 42
CITY OF WATERLOO
Council Communication
Public Works
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
i_ unr nc s Even,-.,eAnn Approved 1.0/11..11../21
ATTACHMENTS:
Description Type
p:)epartana;nF d Reg Backup r M a p
Page 38 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ 7,405.00 plus est, shipping costs of $
1 Hotsy Stationary Hot Water NG -Fired Electric Pressure Washer
to pay for or purchase
This purchase or expenditure is being made because:
To replace current Hotsy Hot Water Pressure Washer which is beyond repair.
(Only vendor to replace the current Hotsy)
Vendor selected for this purchase: Hotsy Equipment Co.
X
Bids or written quotes were taken on this purchase, as follows:
Hotsy Equipment Company Denver, IA
$7,405.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
Sanitation
62c .5-vo 0 //a
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 1199794970+3— K006
$ 3-770:727$3— 5O� 6
7241, .447:4-6-1 /�&//
Date (Signature Finance /)e[, 1:(-42.411ztReview)
(Signature Dep ead or Designee)Date
K:\shared goodies\forms\2019-October-Expenditure Pre-Authorization-Hotsy Equipment - Hotsy - Public Works - $7,405.00 -GO Bond
funding-415-19-7100-2117.xls (Mar 2010) Page 39 of 42
CITY OF WATERLOO
Council Communication
Approve the Budget Amendment for the Street Department to increase revenue by $15,000 to provide funding
to repair guardrails, as submitted by the Street Department.
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Public Works Department Approved 10/9/2,019... ::4p'M
ATTACHMENTS:
Description Type
Departmental p::.3°it kup Ma
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Approve the Budget Amendment for the Street Depaitiiient to increase
revenue by $15,000 to provide funding to repair guardrails, as submitted by
the Street Depatnient.
Submitted By:
Page 40 of 42
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C9rnmittee approval required?
YES NO
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2020 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
266 19 7100 3345
FEMA Revenue
15,000.00
266 19 7100 1370
Repairs/Mtce
15,000.00
TOTAL
This amendment is being requested because:
Budget for repairs to guardrails.
$15,000.00
TOTAL
$15,000.00
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms \Budget Amd Request Street Dept Skidloader.xls (Apr 2003)
Page 41 of 42
CITY OF WATERLOO
Council Communication
October 14, 2019
City Council Meeting: 10/14/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
)ffi . F elclLrie, QCT^llll'y Approved 10/10/201 3:14 PM
Page 42 of 42