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HomeMy WebLinkAboutMinutes-7/14/2014July 14, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 14, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence and remembrance of former Councilman Jim Burton who recently passed away. Pledge of Allegiance: Abraham Funchess, Human Rights Director. 143115 - Hart/Welper that the Agenda, as amended, by adding the following items: proclamation declaring Water & Wastewater Workers of IA week, 1.b.19 Main Street liquor license transfer, 1.b.20 Iowa Irish Fest liquor license, items 5-8 Purchase of Snow Removal Equipment at Waterloo Regional Airport (later deleting item 5 as it wasn't published), 25. Motion to cancel July 21St Regular Council Meeting, 26. Re -setting Public Hearing notice for the FY15 Seal Coat Program to July 28th, 27. Resolution approving designated financial institutions, and 28. re -setting bid opening and public hearing for Purchase of Snow removal equipment - Carrier Vehicle with Rotary Plow and by deleting item 24. Motion approving change order no. 1 for FY14 Asbestos Abatement Contract with Advanced Environmental for the Regular Session on Monday, July 14, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 143116 - Hart/Welper that the Minutes, as proposed, for the Regular Session on Monday, July 7, 2014 and Special Session on Thursday July 3, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark recognized Anna Northey for 30 years of service. Mayor Clark read a Proclamation declaring July 20 - 26, 2014 as "Water and Wastewater workers of Iowa Week". Mayor ProTem Hart recognized the volunteers with "From the Heart" who will be assisting citizens in repairing their homes. CONSENT AGENDA 143117 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated July 14, 2014, in the amount of $6,726,273.36, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-559. 2. Request of John R. Wolfe for a concrete driveway to be located at 6142 Kimball Ave., together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-560A. 3. Request of Joshua Jebe for a concrete driveway to be located at 813 Fairview Ave., together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-561A. 4. Request of Nikole L. Dillard for tax exemptions for the construction of a new single family dwelling valued at $130,000.00 located at 936 Newton Street and located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2014-562. 5. Request of Robert Anderson for tax exemptions for the construction of a new garage valued at $14,300.00 located at 1537 Forest Avenue and located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2014-563. July 14, 2014 Page 2 6. Request of Ryan Etten for tax exemptions for the construction of a new single family dwelling valued at $538,000.00 located at 5041 South Fork Lane and located in the City Limits Urban Revitalization Area (CLURA) Resolution adopted and upon approval by Mayor assigned No. 2014-564. 7. Request of Jeffrey D. Smith for tax exemptions for the construction of a new twinhome valued at $140,000.00 located at 4146 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-565. 8. Request of Marty Metcalf for tax exemptions for the construction of a new single family dwelling valued at $271,000.00 located at 4847 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-566. 9. Request of Ginger A. Shirley for a variance to the Noise Ordinance on July 26, 2014 from 9:00 a.m. to 5:00 p.m. in conjunction with Keinsnia Fair Keinsnia Ministries Full Gospel Church event to be held at 2222 Falls Avenue including music and the use of a PA system, together with recommendation of approval of Director of Safety Services.. Resolution adopted and upon approval by Mayor assigned No. 2014-567A. b. Motion to approve the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Sergeant Bloodstain Pattern Ankeny, IA 7/29/14- $730.00 Devine Analysis School Renewal 7/31/14 X Investigator Latent Print Council 7/28/14- $1,603.00 Hageman Evidence Collection with Chemistry & Bluffs, IA 8/1/14 X Kwik Stop 4335 Texas St. Light New 05/01/15 X Officers Firearms Instructor Johnston, 8/11/14- $3,385.00 Erie, Schaaf and Wilson Certification IA 8/22/14 X Steve Jordan CSA -Fire Alarms Des Moines, IA 7/23/14 $130.00 Officer Hazardous Device Huntsville, 8/17/14- $900.00 Rulapaugh School AL 8/23/14 Steve Sturtz, Permit IRC 2009 Residential Building Inspector Des Moines, IA 7/29/14 $168.00 Writer Exam Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Dixon Grocery & Takeout 926 Linn St. Class C Beer New 05/27/15 X Hickory House 315 Park Rd. Class C Liquor Renewal 05/23/15 X Hometown Foods 1010 E. Mitchell Ave. Class E Liquor, Class B Wine, Class C Beer Renewal 03/09/15 X Jet Lounge 451-453 W. Parker St. C Liquor Renewal 04/14/15 X Kwik Stop 4335 Texas St. Class E Liquor, Class B Wine, Class C Beer New 05/01/15 X Maple Lanes 2608 University Ave. Class C Liquor & Outdoor Service Renewal 02/28/15 X New Star 315 Fletcher Ave. Class E Liquor, Class B Wine, Class C Beer New 06/01/15 X XL Bar 312 W. 4th St. Class C Liquor Renewal 04/30/15 X July 14, 2014 15. Page 3 Brighouse Bar & Class C Liquor & Renewal 05/13/15 X Grill Outdoor Service New 05/27/15 X 307 W. 5th St. Solicitation Registration Application 16. Mike Mrzlak of AMVETS Post #19, 655 Cedar St. Cigarette/Tobacco Permit Renewal Applications 17. Vidcycle, 1205 E. San Marnan Dr. 18. Bonds 1.b.19: Special Class C Beer/Wine License Permit Application Main Street Waterloo, 212 E 4th Street (Transfer Only) (7/31/8/4/14) 1.b.20: Class C Liquor & Outdoor Sales License Permit Application Iowa Irish Fest (New) (7/31/14-8/5/14) (Includes Sunday Sales) Mr. Schmitt requested Item 1.b.7 be voted on separately. Roll call vote -Ayes: Seven. Motion carried. Item 1.b.7 143118 - Schmitt/Hart Motion to approve: Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Dixon Grocery & Takeout 926 Linn St. Class C Beer New 05/27/15 X Roll call vote -Ayes: Seven. Motion carried. Aric Schroeder, City Planner, explained that the applicant went before the Board of Adjustment and submitted a petition of several of the surrounding residents in support of the license. The Board of Adjustment is recommending approval for one year and will review the application in one year. PUBLIC HEARINGS 143119 - Schmitt/Hart that proof of publication of notice of public hearing on Waterloo Public Library Restroom Renovation, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143120 - Schmitt/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Mr. Jones expressed concern that the low bid was higher than the estimate. Craig Clark, Building Official/Maintenance Administrator, explained that there were two addendums added to the original estimate. 143121 - Schmitt/Hart that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with Waterloo Public Library Restroom Renovation", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-568A. 143122 - Schmitt/Hart that "Resolution ordering construction in conjunction with Waterloo Public Library Restroom Renovation", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-569A. Page 4 July 14, 2014 143123 - Schmitt/Hart to receive, file and instruct City Clerk to read bids and refer to Building Official/Maintenance Administrator for review: Voice vote -Ayes: Seven. 143124 - Hart/Welper that proof of publication of notice of public hearing on Bid for Janitorial Services - City of Waterloo, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143125 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Mr. Morrissey had questions regarding the low bidder. Craig Clark, Building Official, reported that he will get the answers to those questions. Mr. Jones questioned who the current provider is and how this compares to the current provider. Craig Clark, Building Official, ABM Janitorial Service is the current provider and the contract has expired. They did not bid due to an error in their office. They did intend to bid. The bid received is less than the current provider. 143126 - Hart/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Bid for Janitorial Services - City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-570A. 143127 - Hart/Welper that "Resolution authorizing to proceed in conjunction with Bid for Janitorial Services - City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-571A. 143128 - Hart/Welper to receive, file and instruct City Clerk to read bids and refer to Building Official/Maintenance Administrator for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Midwest Janitorial Service, Inc. 1395 N Center Point Rd, Hiawatha, IA 52233 $4,295.00 $7,154.00 143129 - Welper/Hart that proof of publication of notice of public hearing on FY15 Ammunition Supplies, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Bidder Bid Security Bid Amount Don Gardner Construction 315 LaPorte Rd. Waterloo, IA 50702 5% $126,000.00 Failor Hurley Construction 3337 Marnie Ave. Waterloo, IA 50701 5% $133,275.00 Woodruff Construction, LLC 2030 Keokuk St. Iowa City, IA 52240 5% $161,000.00 143124 - Hart/Welper that proof of publication of notice of public hearing on Bid for Janitorial Services - City of Waterloo, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143125 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Mr. Morrissey had questions regarding the low bidder. Craig Clark, Building Official, reported that he will get the answers to those questions. Mr. Jones questioned who the current provider is and how this compares to the current provider. Craig Clark, Building Official, ABM Janitorial Service is the current provider and the contract has expired. They did not bid due to an error in their office. They did intend to bid. The bid received is less than the current provider. 143126 - Hart/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Bid for Janitorial Services - City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-570A. 143127 - Hart/Welper that "Resolution authorizing to proceed in conjunction with Bid for Janitorial Services - City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-571A. 143128 - Hart/Welper to receive, file and instruct City Clerk to read bids and refer to Building Official/Maintenance Administrator for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Midwest Janitorial Service, Inc. 1395 N Center Point Rd, Hiawatha, IA 52233 $4,295.00 $7,154.00 143129 - Welper/Hart that proof of publication of notice of public hearing on FY15 Ammunition Supplies, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. July 14, 2014 143145 - Morrissey/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 143146 - Morrissey/Hart Page 7 that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Front End Loader", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-578A. 143147 - Morrissey/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Front End Loader", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-579A. 143148 - Morrissey/Hart to receive, file and instruct City Clerk to read bids and refer to Airport Director for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Murphy Tractor & Equip. Co. 3469 W Airline Hwy. Waterloo, IA 50703 $13,138.00 Bid Bond $243,494.00 Titan Machinery 4250 Grain Lane Center Point, IA 52213 5% $248,206.00 RESOLUTIONS 143149 - Schmitt/Hart that "Resolution approving the installation of a 100 watt decorative street light pole at the SE corner of Ravenwood Road and Ravenwood Circle", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-580. 143150 - Schmitt/Hart that "Resolution approving relocating a 100 watt decorative street light pole at the SW corner of Red Tail Drive and Harbin Drive", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-581. 143151 - Schmitt/Hart that "Resolution approving submission of Grant Application for Feral Cat Trap/Neuter/Return program", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt questioned who the grantor is and who would be utilizing the program. Sandie Greco, Traffic Superintendent, noted that the City is applying to Pet Smart Charities and there is no City match. This would be for Waterloo and Cedar Falls. Resolution adopted and upon approval by Mayor assigned No. 2014-582A. 143152 - Morrissey/Hart that "Resolution approving submission of Black Hawk County Gaming Association grant application in the amount of $400,000.00 to be used for funding to support construction and installation of a Fuel Distribution Site at the new Public Works Building; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. July 14, 2014 Page 8 Mark Rice explained that this is in addition to the current site to provide fuel on both sides of the river. Resolution adopted and upon approval by Mayor assigned No. 2014-583A. 143153 - Morrissey/Hart that "Resolution approving request by the City of Waterloo to name a new private street as Tunis Circle, generally located east of Progress Avenue and north of Greenhill Road", be adopted. Roll call vote -Ayes: Seven. Jean Leader was noticed for bringing the request forward. Resolution adopted and upon approval by Mayor assigned No. 2014-584A. 143154 - Morrissey/Hart that "Resolution approving request by the City of Waterloo to rename public Gray Street between Acadia Street and Easton Avenue to VanSyoc Drive", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-585A. 143155 - Cole/Hart that "Resolution approving request by the City of Waterloo to name a public alley as East Hanover Street, located between Logan Avenue and E. 4th Street, and West Hanover Street, generally located between David Street and Logan Avenue", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-586A. 143156 - Cole/Hart that "Resolution setting date of hearing as July 28, 2014 to approve request of Brent Dahlstrom of Cedar Falls, Iowa to rezone 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-587A. 143157 - Cole/Hart that "Resolution setting date of hearing as July 28, 2014 to approve request of Brent Dahlstrom of Cedar Falls, Iowa for a Site Plan Amendment to the "R-2, R -P" Planned Residence District, to allow for the construction of five duplexes, located southeast of 5609 Summerland Drive; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-588A. 143158 - Cole/Hart that "Resolution approving Professional Service Agreement with Main Street Waterloo, for one (1) year (FY15) in the amount of $40,000.00 per year, to furnish technical and professional assistance in connection with the redevelopment of downtown Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-589. ORDINANCES 143159 - Schmitt/Welper that "an Ordinance vacating the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated, in conjunction with request of Dennis Hagenow to vacate the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated", be received, placed on file, considered and passed for the second time. Mike Young, attorney representing the applicant Dennis Hagenow, explained that they have met with the Jet Lounge and would like to get an appraisal so they can offer to sell the east 40' of the property to the Jet Lounge. The applicant asked that Council table this item for 60 days. Page 9 July 14, 2014 Andy Huffman, Owner of Jet Lounge, expressed concern with the topics being discussed. He was told the topic tonight would only be on tabling the item. He asked that it was tabled to allow his attorney to be present. Mr. Young explained that the heart of the matter is the parking lot and the easement that allows access to the property. They are concerned with the traffic utilizing the parking lot and the trash being left in the parking lot. There is also a liability issue. The Jet Lounge has not completed finishing their parking lot or finished the drainage retention. Mr. Hart explained that tabling the item will give both parties time to work this issue out together. Matt Altrogge, co-owner Jet Lounge, expressed concern with tabling it for longer than 30 days. Mr. Morrissey questioned if this is having a financial impact on the Jet Lounge. If there was an agreement to not vacate the 40' would that be acceptable. Mr. Altrogge explained that his business relies on the David Street access and has suffered due to this issue. The agreement would have to be mutual and they would like to reach an agreement. Mr. Hart asked if thirty days would be acceptable for both parties. They agreed. Mr. Morrissey questioned if the vacate was approved what the impact would be. There was a call for the question. 143160 - Hart/Lind to table the "Ordinance vacating the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated, in conjunction with request of Dennis Hagenow to vacate the west 40' of David Street, located south of W. Parker Street,ion of a ty , under and areae to bet vacatedntfor 30 days. Roll easement vote - upon Ayes: Seven enMotio entiree carried. OTHER COUNCIL BUSINESS 143161 - Hart/Welper to instruct Public Works Director to prepare specifications, bid document, etc. in conjunction with purchase of Five (5) Ton Overhead Crane and Installation, be approved. Voice vote -Ayes: Seven. Motion carried. 143162 - Hart/Welper on ith e of e (5) thaOverhead aCrane� and Ibid dnst llationc beocument, et. n received 1andwpla ed cons F1V file.Voice Tont vote -Ayes: Seven. Motion carried. 143163 - Hart/Welper thatng pecifications, bid ct on "Resolution purchase preliminarily Five(5)onsdocument, Overh ad Crane a d cInstallation", be onjun adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-590. 143164 - Hart/Welper that "Resolution setting date of bid opening as July 24, 2014 and de e ofnotpublic hearing as July 28, 2014; and instruct City Clerk to p b lise of specifications, biddocument,Overhead etc. and taking of is n conjunction with purchase Five )Ton Crae andInstallation", be adopted Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-591. 143165 - Hart/Welper to instruct Public Works Director to prepare specifications, bid document, etc. in conjunction with purchase of Oil Distribution System, be approved. Voice vote -Ayes: Seven. Motion carried. July 14, 2014 Page 12 ADJOURNMENT 143183 - Hart/Welper that the Council adjourn at 6:42 p.m. Voice vote -Ayes: Seven. Motion carried. uzy S hares, CMC City Slerk/Human Resource Director